Defense Occupational and Environmental Health Readiness System ... - PowerPoint - PowerPoint

							Defense Occupational and Environmental Health
             Readiness System

 DOEHRS Implementation & Training (I&T)
           Kickoff Meeting
                                 Prepared By:
                      Defense Health Services Systems
   Defense Occupational & Environmental Health Readiness System (DOEHRS)
                          Project Management Office
                                11 August 2008
                       Purpose

• Introduce the processes required to support a successful
  implementation
• Introduce necessary steps for successful data migration
• Identify key training resource requirements for
  successful training
                    DOEHRS Overview

• Supports the anticipation,
  recognition, evaluation,
  and control of
  occupational and
  environmental factors
  arising in or from the
  workplace that may result
  in:
   –   injury
   –   illness
   –   impairment
   –   or affect the well-being of
       workers and members of
       the DoD community
                   DOEHRS Overview

• Enables Industrial Hygienists and
  Environmental Health specialists to
  collect data in a uniform business
  process
   – Supports implementation of DoDI
     6490.03, Deployment Health
   – Implementing Presidential Review
     Directive 5 (PRD5), Planning for Health
     Preparedness for and Readjustment of the
     Military, Veterans, and Their Families after
     Future Deployments
• Privacy Act protected data
    Communication Management Process

•   Coordination between DHSS and Sites
        • Automated Pre-Implementation (PIM) Checklist Web Site
             – http://vaday.eesoh.com/DOEHRS/DOEHRS-
               PIM/PIMChecklist.asp
             – Directions for access included on meeting invitation
        • PIM Meetings -Conference call productivity and commitment/support from
          the site:
                    Need representation on all PIMs. Send backup if primary is not
                     available.
                    Site POC requested to confirm (Accept/Decline) all PIM Outlook
                     email invitations.
                    Site POC requested to review the agenda within the Outlook email
                     invitation and forward to additional resources as needed.
                    It is critical for site POC to respond to all questions in the PIM
                     Checklist Web Site as noted in the agenda.
        • Phone, Email
              Authority to Operate

• Joint Medical Information Systems Office (JMISO)
  granted Authority to Operate on 31 Aug 2005
• Completed Annual Review, Sep 2007
                DOEHRS Architecture

• DOEHRS is a web-based application
   – Developed for IE Version 6 SP 2
   – Servers located at DISA Enterprise Computing Center –
     Detachment San Antonio Production
      • URL –
          – https://doehrs-ih.csd.disa.mil
      • Training URL –
          – https://doehrs-ih-demo.csd.disa.mil
                DOEHRS Architecture
DOEHRS Mobile
Implementation
deferred by the AF
                                      DISA San Antonio




                                                                               https://doehrs-ih.csd.disa.mil




           Mobile Staging                                         Production
              Server                                                Server




                                      Oracle Replication
                     Mobile Staging                        Production
                       Database                             Database
    Local Responsibilities - Short-Term

• Populate Pre-Implementation Meeting web site
• Test access to Demo system from training site
   (https://doehrs-ih-demo.csd.disa.mil)
• Test access to Production environment from user work
  site
   (https://doehrs-ih.csd.disa.mil)
     Local Responsibilities - Summary

• Log on and begin populating Automated PIM checklist
  web site
• Status of all tasks is reviewed in all PIMs
   – Training PIMs will be conducted with individual sites after the
     kick-off briefing
   – Next Training PIM to be scheduled during current PIM meeting
             DHSS Responsibilities

• Coordinate all actions for successful training and
  implementation of DOEHRS
• Timely response to local concerns
                     DOEHRS Site Roles

Identify by name for each site:

    – DOEHRS Site Representative (DSR)
       • Responsible for overall implementation effort at the site
       • Functional POC
    – DOEHRS Program Office User Security Administrator (USA)
       • Approves account requests, assigns permissions
       • Manages daily operations of DOEHRS in Program Office
                  Data Migration

• Run Clean-Up Reports
• PIM process used to monitor Command Core Migration
  Utility (CMU) status
• CMU Data must be migrated prior to start of training
• Migration will proceed at T-30 Milestone
           Data Migration (continued)

• For successful Data Migration
   – Follow Service direction for legacy system data cleanup
      • Execute actions on schedule


• Questions: Service Functional
   – Valerie Burt
   – valerie.burt@brooks.af.mil
                      Training PIM Schedule

Initial kickoff & First Training PIM
            T-90 days



                             Second Training PIM
                                 T-60 days


                                               Third Training PIM
                                                   T-30 days



                                                        FINAL Training PIM (if necessary)
                                                                    T-15 days PIM


                                       T = Training Start
        DOEHRS Training Preparation

• Pre-DOEHRS Training:
   – HIPPA / Privacy Act / Information Assurance Training
• Review Site Specific Implementation & Training Plan
  (provided on PIM checklist web site)
• Coordinate Logistics
   – Site Access
• Participate in:
   – Status Reporting on PIM Checklist web site
   – PIM Meeting Participation
   – Site Level Planning Meetings as necessary
         DOEHRS Training overview

• DOEHRS Training
  – 5-day (40 hr) Instructor-lead Classroom
• DOEHRS Training System (DTS)
  – Primary method is in-place training PCs with internet access at
    DISA Server Training URL – https://doehrs-ih-demo.csd.disa.mil
  – Presentation projector with additional bulb
                   DOEHRS Training

• DSR Training responsibilities (some):
   – Training room w/PCs (web access) equal to number of students
     attending and one for the instructor
   – Plenty of workspace for Student Guide binder to be placed next
     to the student computers
   – CAC readers and related software installed on all training
     computers
   – Clear delivery and POC information for DTS/training/instructional
     materials shipment
   – Logistics for personnel involved with I&T (billeting, security,
     maps, etc…)
          Over the Shoulder Training

• Effort funded separately by Air Force
• Trainer available for a week to assist with DOEHRS data
  entry and answer additional questions
• Dates for OTS training determined by the AF and the site
• AF Functional POC for OTS Training: Ms. Valerie Burt,
  valerie.burt@brooks.af.mil, 210-536-5892
                         Summary

• Success is obtained through Timely:
   – Response for PIM checklist items and technical questions
                   Site Action Items

• Logon to DOEHRS PIM Checklist web site, begin
  completing Training PIM Checklist
   – Through T-90 items
   – Call/email DHSS with clarification questions
              Available Assistance

• DOEHRS DHSS Implementation & Training

     Ms. Wendy Wood
     • Office (410) 436-6209
     • Email: wendy.wood1@us.army.mil



• Schedule next Training PIM

          PLEASE CONTACT US WITH
              ANY QUESTIONS