Recorded . Books
A Haights Cross Communications- Company
Library of Virginia, on behalf of
SouthWest Information Network Group, Inc. (SWING)
Carole Newsome
Contract Administrator
John Cook Wyllie Library
University of Virginia College at Wise
One College Avenue
Wise, VA 24293
February 13, 2009
Re: RFP #09-71500-01
To All Concerned:
Thank you for your interest in Recorded Books, LLC. We are pleased to provide the following
information for the above referenced RFP #09-71500-01.
Recorded Books, LLC, the world's largest producer of unabridged audiobooks, has been recording and
producing audiobooks since 1979. All of our recordings are cast with professional narrators with years
of stage and screen experience. These dramatic performances are recorded in our state-of-the-art
studios in New York City and have earned numerous awards including Audiofile magazine's "Earphone"
awards for excellence and Audie Awards (the audiobook industry equivalent of the Oscar) from the
Audio Publishers Association. Every element of our production process is checked and rechecked for
quality in our digitally sound studio, fully staffed with technicians, researchers, and producers. Our
recording process, narrators, meticulous editing, library friendly packaging and customer service is
widely regarded as the standard in the audiobook industry.
We proudly serve thousands of libraries and schools in the United States and Canada and currently have
over 8,500 titles available for library purchase.
All audiobooks published by Recorded Books, LLC, are available only from Recorded Books, LLC, making
us the sole source supplier of these products. We also distribute titles from all major publishers.
Recorded Books, LLC offers a 10% discount on audiobooks, and a 5% discount on Playaway Digital Books
for quantities of 20 or more. There are no shipping fees for public and university libraries on
audiobooks. There is a shipping charge for replacement parts such as binders, sleeves and Playaway
accessories. The shipping charge is $4.00 for the first item, and .30 cents for each additional item.
There is a shipping charge for school orders of $5.00 for orders up $100.00, and 5% of the total for
orders over $100.00. The school discount is 5% for orders over $100.00; 10% for orders over $1,000.00
and 15% for orders over $5,000.00.
270 Skipjack Road • Prince Frederick, MD 20678 • Phone 410.535.5590 • Fax 410.535.5499 • www.recordedbooks.com
Continuous Order Plan (COP) participants receive a 20% discount for unabridged audiobooks on CD or
cassette . Rewards Program for COP participants receive 30% discount . Rewards Plus Program for COP
participants receive a 40% discount.
We offer replacements for cassettes and cd 's. On unabridged audiobooks on cassette published by
Recorded Books, LLC, we will replace individual tapes that are damaged or defective , free of charge for
one year after original date of purchase , except for tapes that have been demagnetized . After the initial
one year period , individual tapes are available for $5 .95 (postage included ). In the case of damaged or
defective cd's we will replace the individual cd's free of charge for one year after the original date of
purchase . After the initial one year period , individual cd's are available for $6 .95 (postage included).
If for any reason we cannot provide a replacement cassette or cd for a Recorded Books, LLC production,
you may select a new book of equal or lesser value at no charge.
For unabridged audiobooks on cassette or cd from other publishers, and repackaged by Recorded Books,
LLC, we will replace the damaged cassettes or cd's for the first 6 months from the original purchase date
at no charge . After that, there will be a $7.95 charge per cassette or cd ordered.
Recorded Books, LLC accepts orders via fax, phone, e-mail or website : www.recordedbooks.com. Our
toll free number is 800-638-1304. Catalogs and listings are available for review on our website.
Thank you for your consideration , and we look forward to working with you . If you have questions,
please don't hesitate to contact us.
Sincerely,
Pamela E . Hanrahan
Bid Coordinator
Page 1 of 36
REQUEST FOR PROPOSAL
Issue Date : January 15, 2009 RFP #09 -71500-01
Title: Library Materials Commodity Code: 71500
Issuing Agency: Library of Virginia , on behalf of
SouthWest Information Network Group , Inc. (SWING)
Carolea Newsome , Contract Administrator
John Cook Wyllie Library
University of Virginia 's College at Wise
One College Avenue
Wise, VA 24293
Using Agency : Library of Virginia on behalf of SouthWest Information Network Group, Inc. (SWING)
Initial Period of Contract: From July 1, 2009 through June 30 , 2012 with two one-year additional
renewal periods.
Sealed Proposals Will Be Received Until 4:00 p.m. ( Eastern Standard Time) on Tuesday, February 17,
2009, For Furnishing The Services Described Herein.
All Inquiries For Information Should Be Directed To: Carolea Newsome , Contract Administrator,
276/328-0152 (V), 276/328-0105 ( F), or cnewsome @ehc.edu.
IF PROPOSALS ARE MAILED, ARE HAND DELIVERED OR EXPRESS MAILED, SEND DIRECTLY TO THE
ISSUING AGENCY SHOWN ABOVE.
In compliance with this proposal and to all the conditions imposed herein , the undersigned offers and
agrees to furnish the library materials in accordance with the attached signed proposal or as mutually
agreed upon by subsequent negotiation.
ljame and Addres, of,Firm:
^-.--- .rte- Date:
t
(^ C c^ e Q-4 L LTC By: WO
(Signature in Ink)
Il ^`Kj r1`_'Ao k ^b A d Name : (R A,n4'q E AAJRA 4A -
0
A) 0 4Z ^ kl^_ J P&i e k 41hZip c b^ Title IAJ A +0 /Z
FEI/FIN No. (^ - 4 0 7 Phone : PO 0 - 3 P 13 c
E-mail:_R k A AJ AIA,^ Q R e9 nJe11 6dI FAX: y t - S 3 ' b ^ 7
C-18 A%
Page 19 of 36
ATTACHMENT A
RFP 09-71500-01
REQUEST FOR PROPOSAL
Title : Library Materials
SouthWest Information Network Group, Inc. (SWING)
ATTACHMENT A
Offeror Data Sheet
QUALIFICATIONS OF THE OFFEROR : Offerors shall return a completed copy of this attachment with
their proposals . Offerors shall exhibit sound business environment with experience in providing library
materials, capability and capacity in all respects to fully satisfy the contractual requirements, including the
number of years the offeror has been actively engaged in the business and favorable references from
current accounts . To adequately evaluate proposals, SWING requires the following information of all
offerors.
1. YEARS IN BUSINESS : Indicate the length of time the contractor has been in business providing
these types of goods and services. Years 30 Months
2. REFERENCES: Offerors shall provide a list of 3 references where similar goods and/or services
have been provided. Each reference shall include the name of the organization, the complete
mailing address, the name of the contact person and telephone number.
ORGANIZATION ADDRESS CONTACT TELEPHONE
2.1. S_ I Q A 1
t` A C ^ ^-% I% "J * LL1Q
2 .2. t'
2.3.
3. CONTRACT ADMINISTRATION: List full names and addresses of the contractor and any
branch offices that may be responsible for administering the contract.
3.1. Contractor:
Name:
Address:
Address: City: State: Zip:
3.2. Person to contact re proposal:
Name:" /VV * I A k A/0 R A A rJ
Telephone: A 13 O ;/Fax: y/e -S 3 S -(, 3 E-Mail: rJ Q- 12 Fl'e rc,Je J1 ' ti
^Cllgl
Page 20 of 36
3.3. Person to contact re changes during the life of the contract:
Name :(^1Ann )q. I1 AnJR Ahp.u (k('A1JF 6DA
(C ( ^
Address : J'7 c i g JA([t K City: r ve FO tate : Ait Zip: 6 6 7^
Telephone : b0-L 3 o YFax : 4/O.5'3S'^3 r17 E-Mail : t? C®iGJeIIO t^c,•s,
X 1141
4. Customer Service:
4.1. Contractor must have a sales representative for Virginia.
Name:: Z 4 _p f Oa e 91 JJP A 0
Address : x'70 Sk;T Ic R Ci o^ State :L_Zip: J)
a ae ty: /
Telephone : DO6-L,3i'- l364 Fax : 4/0_!53S- ` 3 V7 E-Mail:: nneei -faVQ_Kk% .JeJLaks.rz^--'
X i3a6-
4.2. Contractor must provide toll-free customer service telephone number and/or E-Mail, and an
account representative must be assigned to the library to respond to problems (e.g., with orders,
claims , renewals , invoices , credits) and provide management reports and data.
Telephone : &b t? -t jS:> --) 3 i'E-Mail : .JW J . K C?v Zr e
5. Experience : In the space provided, give a description of the offeror 's related work experiences that
would demonstrate the offeror's ability to fulfill the contract. Include the extent to which your company is
actively engaged in supplying, to libraries, materials of the type listed in Attachment C of this RFP.
Page 21 of 36
RFP 09-71500-01
REQUEST FOR PROPOSAL
Title: Library Materials
SouthWest Information Network Group, Inc. (SWING)
ATTACHMENT B
Service Requirements Deemed Important
in Consideration of Contractor Selection
Offerors shall return a completed copy of this attachment with their proposals, indicating how they will
meet each requirement in regard to the scope and suitability of the work to be performed, capability and
capacity to fully satisfy contract requirements, the manner in which these services are to be provided,
approach to providing the service, and ability to meet schedules. The following section is an itemized
checklist of the service requirements to be considered. In the space provided , describe the services that
will be performed by the contractor. Additional documents may be attached only if necessary.
1. Describe your company's financial stability, available equipment, and other resources that will
ensure the delivery of acceptable services to SWING.
2. Explain how that your company is a prime jobber dealing directly with publishers. Include a list of
the publishers/distributors represented. (If that list is too long, list the publishers/distributors NOT
represented and indicate that you have chosen this option.)
LOT 1 - BOOKS
1.1. Approximat num er of publishers/distribu ors you can supply ^by^ catqgory): )
W ^ d 0 1u s ; U-eSl t `Q V Prc11 1
1.2. Approximate number of title you currently supply:
Ou-ei `1, 000 ^QQdU(Z ai e Q lirS'!UE'' 1- I Qod^.3 G(
1.3. Types of materials you can supply (check all that appli : 1 0 -f J S ) Jif A., t
^j + J
1UN
ev4'1s he1c1
Fiction
Nonfiction
C eference
Current/popul
acklist ir J I
_Out-of-print rn
A ^Y^ F `E' i 4 ^ 5 ^^odU c^ 1 b
Continuations &f( r3 2, V> 11-% 4)(cg N Pvo K- C^ o Ov'E' % r-
1.4 Types of audience you can supply
Children
%I Young Adult
Adult
Page 22 of 36
LOT 2- Audio/Visual
2.1 Approximate number of publishers/distributors you can supply (by category):
2.2. Approximate number of titles you currently supply:
2.3. Types of materials you can supply (check all that apply):
Audio- Music/Spoken Word
2.3.1 Cassette Tapes
^LCompact Discs b k f Pt joA^ea Orv
(_30 ) Aj AwA
A) Classical A'-' rf I Am eQ-, -' F- 0 1 r, e JA4 5 ^
.0
B) j Popular
C)_ Spoken Word
Video
2.3.2 VHS
DVD
A) 14, Educational
B) Feature/Entertainment
C) _ Foreign
D) V Instructional
2.4 Types of audience you can supply
Children
Young Adult
Adult
LOT 3 - SOFTWARE
3.1 Approxima number of publishes/distributors you can supply (by category):
A,v-0 tf`'A ) Q. LIA A-Aj S`a rrtw ^^, ^
3.2. Approximate number of titles you currently suppy:
7OZ^
3.3. Types of materials you can supply (check all that apply):
\4Library
Business
Home
Educational
Games
3.4 Types of audience you can supply
Page 23 of 36
Children
Young Adult
Adult
General questions pertaining to all formats.
1. Are you the sole source of any material offered? Yes No
If yes, describe: A ^. ^u r b a 4 '^ P /A ACC ^a,; M q^•
M -Arv. v ielus i u -e 4o CeC' e (3 o ks' LL
2. Do you supply- country of foreign publishers? Yes- No
If yes, describe: d V t td ,^ ^, A `^ p K ^' a / fi A 6- ^A •c j N ^.^, 1 ^,
l
w °i-i, 64a ^r}-x- b o F t a)^/
3. Provide evidence that demonstrates that your company maintains sufficie t inventory to supply
u to 10 copies of most titles withou backordering. 0 v . w q i ^o v 3 l AI , i 4,c Iq.,,cJ
kovspg ^kdh', or c.-6/1 tS c in^^Ah,tDUj.
4. Describe how data about publishers/producers/distributors, titles, and availability are made
available to customers.
A
CA 1 0, ,5 1 0 ,V /(,' e &s,' -t
5. Do you offer an electronic system for placing orders and performing related services?
Yes No -Q A i ,v' IQ A T r^ a F o- FFPA
'D t a ^^^ C^v^y- aM^xs
If yes, describe costs and v4lat equipment, etc., is needed by SWING libraries to participate.
P N-& A -}- r r (h ; -J -t-
6. Do you support online order transfer from the local library's acquisition system?
Yes No V Ai Su F I V P t arj
Cross out the items not covered : r, quality paperbacks, mass-market
paperbacks, pre-bound paperbacks; juvenile trade hardcover, s, pr*-bawd
boat university presrade made; serial book continuations; reference works; audio
(spoken word), audio (music), video, software, CD-ROM.
If yes, what equipment, etc., is needed by libraries to participate?
7. Do you require a minimum order requirement including, rush orders ? Yes No- ) -V e 1
12.5.2 Invoices will list code(s), applied line item, to indicate discount category (e.g., "T" for
trade discount "A" for academic "J" for juvenile etc.).
'1p.1iV'A 1
.4 Z -2 j'^
Yes No Remarks : Wt 0 A i.
Page 25 of 36
12.5.3. Contractor will issue separate invoices for each purchase order and reference the purchase
order on each invoice.
Yes_ No Remarks:
13. Fulfillment : Fulfillment will be as stated below unless otherwise specified under Remarks.
13.1. Contractor will ship 50% of order from stock within 14 days of receipt of order.
Yes No Remarks:
13.2. Contractor will ship 95 % of each order within 120 days of receipt of order.
Yes No Remarks:
13.3. Contractor will supply materials that are not currently available from publishers within 120
days of receipt of order.
Yeses Nom _ Remarks:
13.4. The library may cancel any title that is not received within 90 days of order date.
Yes No Remarks:
14. Accuracy : Accuracy will be as stated below unless otherwise indicated under Remarks.
14.1. 99% of materials shipped will be the correct title, edition, and number of copies.
Yes No Remarks:
14.2. Contractor will supply the latest edition of a title unless an earlier edition is specified.
Yes No Remarks:
14.3. Binding supplied will be as specified in the order.
Yes No Remarks 0 A
15. Multiple Copies: Multiple copies of a title will be shipped together. Back-orders of parts of a
multiple-copy title are not acceptable.
Yes . No Remarks:
16. Packaging : Each package will indicate the library's purchase order number , and only one purchase
order may be represented in each package.
Yes No Remarks: i 1
^ 2^AI 2 0 ,^ d e k IU Uh e k-g
Page 26 of 36
17. Packing Slips : A packing slip that duplicates the invoice will accompany each shipment.
YesANo Remarks: !U LA I ^ l lei 0"J
L1 f AC
18. Defective Material : The library reserves the right to return defective material at the contractor's
expense. There should be no exceptions to this.
Yes_ No Remarks:
19. Returns: All returns will be scheduled by the contractor for pick-up via UPS.
&_ j % f- (*Q i i, V -k-
Yes No Remarks: -L V i + 1' S e-Q R'J`A ' 1v I
F_KP_,i"_ o J Cvx_ QAo.t
20. Credits: Contractor will provide self-credit system for library to facilitate returns.
Yes No If yes, outline details.
Remarks: Ca A i i & Q ._ r-L , ( F? U
21. Shipping : Contractor shall specify how shipping charges , if any, will be determined and shall indicate
estimate cost of shipping for dollar amount of purchase order.
Remarks: jv /Q_ A u l e i L o u k s_ ^o^ s v^ r ^^ es ^(^ a^ es ^^! e -^^e
ii 1
S. A 4 A, of- * 4 -0 a T F,,tS T i r •- ,.v/ • i 4I K. PNCI Addr 1-" 1 A /
22. Service Charge : The contractor shall describe the type of service fees levied for handling a SWING 'r re-,,
account.
Remarks:
23. Multiple Accounts: Contractor will provide at least 20 separate accounts for a given library. Materials
in these accounts will be ordered separately and must be shipped and invoiced separately.
Yes No Remarks:
24. Other Services: Specify other services provided.
25. Service Requirements Not Met: If not covered under the sections above, list any specifications in this
document that our company will be unable to meet. If you propose to meet service needs in an alternative
fashion, give the alternative.
Page 27 of 36
RFP 09-71500-01
REQUEST FOR PROPOSAL
Title: Library Materials
SouthWest Information Network Group, Inc. (SWING)
ATTACHMENT C
PRICING FOR OFFER CONSIDERATION
Discounts for Library and Staff Orders
Offerors shall return a completed copy of this attachment with their proposals . If pricing differs by type of
library (public academic , school, special, or state agency ), the contractor shall submit a separate copy of
this attachment and specify the type of library for which pricing is proposed.
SWING desires an attractive, predictable pricing structure and, at the same time, a high level of order
fulfillment. Accordingly, SWING seeks to select one or more primary contractors as well as one or more
secondary contractors.
All discounts quoted will be applied to the publishers' lowest list price in effect at the time of shipment
and exclude freight-pass-through pricing.
All discounts will apply to all shipments, including backorders, for each order placed by the library.
Participating libraries reserve the right to request supporting documentation (including copies of the
publishers' invoices) on discount or service charge decisions of the contractor at any time during the
contract period.
LIBRARY TYPE (specify): Public Academic School Special
State Agency
1. Books (Reference LOT 1) DISCOUNT OFFERED ON PRICING
1 Copy 2+ Copy
1.1. Adult Trade Hardcover Bindings
1.1.1. Fiction
1. 1.2 Non-fiction
1.2. Paperbacks
1.2.1. Quality
1.2.2. Mass-market 1{ A
1 lJ
1.2.3. Pre-bound
1.2.4. Time required to ship prebound orders:
Page 28 of 36
1.3. Juvenile Titles
1.3.1. Trade hardcover bindings
1.3.2. Publishers' library bindings
1.3.3. Reinforced bindings
1.3.4. Pre-bound books
1.3.5. Time required to ship prebound orders:
1.4. Small Press hi /A
1.5. University Press
1.5.1 Trade NI
1.5.2. Non-trade
1.6. Serial Books (continuations ) A U i' L c
1.7 Reference materials
1.8. Cataloging and Processing - Include total support detail and brochures for these services
1.8.1. Complete cataloging and processing /
1.8.2. Cataloging and processing without mylar jacket U 0 e.c s .v
1.8.3. Mylar jacket and kit, unfastened Cal
1.8.4. Mylar j acket, fastened or unfastened P A U A ( J Jq L !'e , A A-.t,
1.8.5. Kit, unfastened (to include book pocket , book Ve U .J
card, spine label, complete set of catalog cards)
6Leee ^'^^ SperoI^^ei -i
1.8.6. Catalog card set
1.8.7. Machine-readable cataloging per record
1.8.8. Additional charges
1.8.9. Reinforced plastic cover for paperbacks: 5 mil thick
1.8.10 . Lighter laminate:
Describe & specify thickness:
1.8.11 . Theft-detection devices : attached
1.8.12 . Theft-detection devices: unattached
Page 29 of 36
2. Audiovisual (Reference LOT 2)
2.1. Formats
2.1.1. Spoken word cassettes ( , L A rL, 10 Q, I
2.1.2. Books on tape
2.1.3. Books on CD
2.1.4. Compact discs
DSko »r^S
2.1.5 Music cassettes N/A
2.1.6DVD 4 AIN.-Its / S ^( b 'Fb
2.1.8 VHS /A i u -, w M
2.19 Others: (3) A 9 AW A._= do 0),\j J
O&4 kS OF 5 6 o #- 1-1 ^-1
^S
2.2. Performance rights
2.2.1. Public
2.2.2. Home use
2.3. Cataloging and Processing -
2.3.1. Catalog card sets DU j+e.s f.oLi d
2.3.2. Machine-readable cataloging
2.3.3. Theft-detection devices
Provide complete information about what services are offered:
3. Software (Reference LOT 3)
3.1. MAC
3.2. Windows
4. Delivery - INSIDE DELIVERY REQUIRED
4.1. Prepaid FOB
4.1.1. Destination
4.1.2. Point of Shipment
4.2. Mode of shipment
Recorded Books, LLC
References:
Aurora Public Library
14949 E. Alameda Drive
Aurora, CO 80012
303/739-6614
Theresa Kenny
Anne Arundel County Library
5 Harry S. Truman Parkway
Annapolis, MD 21401
410/222-7371
Susan Schmidt
Head of Materials
Prince George's County Memorial Library
9601 Capital Lanes
Largo, MD 20774
301/336-4144
Valerie Piechocki
Chief of Materials Management
Virginia Beach Public Library
4100 Virginia Beach Blvd
Virginia Beach, VA 23452
757/431-3046
Nancy Miller
Enoch Pratt Free Library
Natalie R. Haskins
Adult Materials
400 Cathedral St.
Baltimore, MD 21201
410/396-5308
Austin Public Library
Valerie Anderson
651 N. Pleasant Valley Rd.
Austin, TX 78702
512/974-7505
Albuquerque Public Library
Annette Colbert
501 Copper Ave, N.W.
Albuquerque, NM 87102
505-768-5153
Johnson County Library
Peter Cartford
Adult Selector
9875 W 87th St
Overland Park, KS 66212
913-495-2496
Page 30 of 36
ATTACHMENT D
LIST OF SWING MEMBERS THAT ARE STATE AGENCY LIBRARIES
in the Commonwealth of Virginia
as of June 11, 2008
Blue Ridge Community College
Central Virginia Community College
Danville Community College
Germanna Community College
J. Sargeant Reynolds Community College
John Tyler Community College
Lancaster Community College
Lord Fairfax Community College
Mountain Empire Community College
New River Community College
Patrick Henry Community College
Piedmont Virginia Community College
Radford University
Rappahannock Community College
Southside Virginia Community College
Southwest Virginia Community College
Tidewater Community College
University of Virginia's College at Wise
Virginia Highlands Community College
Virginia Western Community College
Wytheville Community College
Page 31 of 36
ATTACHMENT E
SWING MEMBER LIBRARIES as of June 11, 2008
Alexander County Library
Amherst County Public Library
Appomattox Regional Library
Augusta County Public Library
Averett College, Blount Library
Bedford Public Library
Blackwater Regional Library
Blue Ridge Community College
Blue Ridge Regional Library
Bluefield College , Easley Library
Botetourt County Public Library
Brevard College , Jones Library
Bridgewater College , Mack Memorial Library
Bristol Public Library
Buchanan County Public Library
Caldwell County Public Library
Campbell County Public Library
Campbell County Schools
Carilion Health System Health Sciences Library
Caroline Library
Carroll County Public Schools
Central Rappahannock Regional Library
Central Virginia Community College
Chesapeake Public Library System
Chesterfield County Public Library
Cleveland County Library System
Colonial Heights Public Library
County of Henrico Public Library
Craig County Public Library
Culpeper County Library
Cumberland County Public Library
Danville Community College, Clement LRC
Eastern Shore Public Library
Edward Via VA College of Osteopathic Medicine
Emory & Henry College, Kelly Library
Essex Public Library
Fauquier County Public Library
Ferrum College, Stanley Library
Fluvanna County Public Library
Franklin County Public Library
Galax High School
Page 32 of 36
Galax-Carroll Regional Library
Germanna Community College
Gloucester Library
Halifax County/South Boston Regional Library
Hampden -Sydney College, Eggleston Library
Hampton Public Library
Handley Regional Library
Heritage Public Library
J. Sargeant Reynolds Community College
James I. Hamner Public Library, Amelia County
Jefferson - Madison Regional Library
John Tyler Community College
Johnson City Public Library (TN)
King College (TN)
Lancaster Community Library
Liberty University, Guillermin Library
Lonesome Pine Regional Library
Lord Fairfax Community College , Wolk Library
Lynchburg Public Library
Mary Riley Stiles Public Library
Meherrin Regional Library
Middlesex County Public Library
Montgomery County Public Schools
Montgomery- Floyd Regional Library
Mountain Empire Community College, Wampler Library
National College of Business and Technology (Martinsville, VA)
New River Community College
Newport News Public Library
Norfolk Public Library
Northeast State Technical Community College (TN)
Northumberland Public Library
Orange County Public Library (VA)
Orange County Public Library (NC)
Pamunkey Regional Library
Patrick Henry Community College, Lester Library
Pearisburg Public Library
Petersburg Public Library System
Piedmont Virginia Community College
Pittsylvania County Public Library
Poquoson Public Library
Portsmouth Public Library
Powhatan County Public Library
Prince William Public Library System
Pulaski County Library System
Radford Public Library
Radford University, McConnell Library
Randolph - Macon College , McGraw- Page Library
Rappahannock Community College
Page 33 of 36
Richmond Public Library
Roanoke City Public Library
Roanoke County Public Library
Roanoke Higher Education Center
Rockbridge Regional Library
Russell County Public Library
Salem City Schools
Salem Public Library
Samuels Library
Scott County Public Schools
Shenandoah County Library
Smyth-Bland Regional Library
Southside Regional Library
Southside Virginia Community College
Southwest Virginia Community College
Staunton Public Library
Suffolk Public Library
Sullivan County Public Library (TN)
Tazewell County Public Library
Tazewell County Public Schools
Tidewater Community College
UVA's College at Wise, Wyllie Library
Virginia Beach Public Library
Virginia Highlands Community College
Virginia Western Community College
Washington County/Jonesborough Library (TN)
Washington County Public Library
Waynesboro Public Library
Williamsburg Regional Library
Wythe-Grayson Regional Library
Wytheville Community College
Page 34 of 36
ATTACHMENT F
Small Business Subcontracting Plan
Definitions
Small Business : "Small business " means an independently owned and operated business which,
together with affiliates, has 250 or fewer employees, or average annual gross receipts of $10 million or
less averaged over the previous three years. Note: This shall not exclude DMBE-certified women- and
minority-owned businesses when they have received DMBE small business certification.
Women -Owned Business : Women-owned business means a business concern that is at least 51%
owned by one or more women who are citizens of the United States or non-citizens who are in full
compliance with United States immigration law, or in the case of a corporation, partnership or limited
liability company or other entity, at least 51% of the equity ownership interest is owned by one or more
women who are citizens of the United States or non-citizens who are in full compliance with United
States immigration law, and both the management and daily business operations are controlled by one
or more women who are citizens of the United States or non-citizens who are in full compliance with the
United States immigration law.
Minority-Owned Business: Minority-owned business means a business concern that is at least 51%
owned by one or more minority individuals or in the case of a corporation, partnership or limited liability
company or other entity, at least 51% of the equity ownership interest in the corporation, partnership,
or limited liability company or other entity is owned by one or more minority individuals and both the
management and daily business operations are controlled by one or more minority individuals.
All small businesses must be certified by the Commonwealth of Virginia . Department of Minority
Business Enterprise ( DMBE) by the due date of the solicitation to participate in the SWAM Program.
Certification applications are available through DMBE online at www .dmbe .virginia.gov (Customer
Service ) .
Offeror Name:
Preparer Name: Date:
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Instructions
A. If you are certified by the Department of Minority Business Enterprise (DMBE) as a small business,
complete only Section A of this form. This shall not exclude DMBE-certified women-owned and
minority-owned businesses when they have received DMBE small business certification.
B. If you are not a DMBE-certified small business, complete Section B of this form. For the offeror to
receive credit for the small business subcontracting plan evaluation criteria, the offeror shall identify
the portions of the contract that will be subcontracted to DMBE-certified small business in this
section. Points will be assigned based on each offeror's proposed subcontracting expenditures with
DMBE certified small businesses for the initial contract period as indicated in Section B in relation to
the offeror's total price.
Section A
If your firm is certified by the Department of Minority Business Enterprise ( DMBE ), are you certified
as a (check only one below):
Small Business
Small and Women-owned Business
Small and Minority-owned Business
Certification number: Certification Date:
Section B
Populate the table below to show your firm's plans for utilization of DMBE-certified small businesses
in the performance of this contract. This shall not exclude DMBE-certified women-owned and
minority-owned businesses when they have received the DMBE small business certification. Include
plans to utilize small businesses as part of joint ventures, partnerships, subcontractors, suppliers,
etc.
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B. Plans for Utilization of DMBE-Certified Small Businesses for this Procurement
Small Status if Contact Type of Planned Planned
Business Small Person, Goods Involvement Contract
Name & Business is Telephone & and/or During Initial Dollars
Address also: Women Email Services Period of the During Initial
(W), Contract Period of the
Minority (M) Contract
DMBE
Certificate #
Totals $