UNIVERSITY OF MISSOURI by L4522foG

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									                                                                              Campus Procurement Services
                                                                                G5C Campus Support Facility
                                                                                            1201 N. State Street
                                                                                        Rolla, Missouri 65409
                                                                                         Phone: 573-341-4266
                                                                                            Fax: 573-341-4048
                                                                                     E-mail: procure@mst.edu
                                                                         Internet: http://procurement.mst.edu/



                                               NOTICE
                                          RFP # 8291SRP
                           Request for Proposals for Charter Bus Services
Any organization downloading this request for bid/proposal which did not receive a fax or email from
Missouri S&T Campus Procurement notifying it of the posting of this request for bids/proposals, must
complete this page and immediately fax it to 573-341-4048 or email notification to procure@mst.edu.

By submitting your request to Missouri S&T, your organization is advising Missouri S&T of your interest in
this request for bid/proposal and your organization will be notified of the posting of any addenda. These
addenda are issued when there is a need to change the specifications or due date/time of the requests.

It is the responsibility of the organization downloading the request for bid/proposal specifications to notify
Missouri S&T of interest in this request for bid/proposal and to request notification of addenda. It is also the
responsibility of all Bidders to verify if addenda have been issued and to submit all addenda with bid/proposal
response prior to the bid/proposal opening date and time.

Name of Organization: ___________________________________
Contact Name: __________________________________________
Contact Phone Number: __________________________________
Fax number: ____________________________________________
Email: _________________________________________________



Note: Organizations are cautioned not to alter the wording of this request for bids / proposals. In the event that
changes to the wording do occur, the request for bid / proposal as originally prepared by Missouri S&T shall be
considered the record copy and shall be deemed the prevailing document. Responses with changed wording
MAY BE REJECTED.

                                   Bid/Proposal Request Document Follows

      This page is not part of the request for bid/proposal and MUST be submitted IMMEDIATELY after
                                     downloading the request for bid/proposal.
                                   REQUEST FOR PROPOSALS

                                              FOR

                                    CHARTER BUS SERVICES

                                              FOR

                          THE CURATORS OF THE UNIVERSITY OF MISSOURI

                                              FOR

                        MISSOURI UNIVERISTY OF SCIENCE AND TECHNOLOGY

                                         RFP #: 8291SRP

                                  OPENING DATE: APRIL 24, 2009

                                        TIME: 2:00 PM, CT




                                             Prepared by:
                                             Susan R. Potrafka, Manager
                                             Office of the Manager
                                             Campus Procurement
                                             Missouri University of Science and Technology
                                             1201 N. State Street
                                             G5C Campus Support Facility
                                             Rolla, MO 65409-0070




Dated: April 10, 2009
                                         NOTICE TO RESPONDENTS


Missouri University of Science and Technology (Missouri S&T), formerly University of Missouri-Rolla,
requests proposals for CHARTER BUS SERVICES, RFP # 8291SRP, which will be received by the
undersigned at the Office of the Manager, Campus Procurement Services, G5C Campus Support Facility, 1201
North State Street, Rolla, Missouri, 65409-0070 until 2:00 pm, Central Time April 24, 2009. Proposals will be
opened and identified starting at 2:05 p.m., Central Time.

A pre-proposal conference call will be held on Tuesday, April 14, 2009 at 2:00
pm, Central Time. Information for participation is available in Section 4.0 on
pages 12-13 of this request for proposals.
Specifications and the conditions of the request for proposals together with the printed form on which proposals
must be made may be obtained from Campus Procurement Services at G5C Campus Support Facility, 1201
North State Street, Rolla, Missouri, 65409-0070, by phoning 573-341-4266, or online at
http://procurement.mst.edu/bids.html

An electronic (Microsoft Word) version of the documents is available for downloading
(http://procurement.mst.edu/suppinfo.html ) and to allow Respondent to fill in the information as requested
within the RFP. In the event a respondent chooses to use this version of the proposal specification, the
respondent should only complete the response information. Any modification by the respondent of the
specifications provided will be ignored, and the original wording of the proposal specification shall be the
prevailing document.

The University reserves the right to waive any informalities in proposals and to reject any or all proposals.



                                                     THE CURATORS OF THE
                                                     UNIVERSITY OF MISSOURI

                                                     By:     Susan R. Potrafka, Manager
                                                             Campus Procurement



Dated: April 10, 2009
                                            UNIVERSITY OF MISSOURI
                                        GENERAL TERMS AND CONDITIONS
                                                     AND
                                         INSTRUCTIONS TO RESPONDENTS
                                          REQUEST FOR PROPOSAL (RFP)


A. GENERAL TERMS AND CONDITIONS

    1. Purpose: The purpose of these specifications is to require the furnishing of the highest quality equipment,
       supplies, material and/or service in accordance with the specifications. These documents, and any subsequent
       addenda, constitute the complete set of specification requirements and proposal response forms.

    2. Governing Laws and Regulations: Any contract issued as a result of this RFP shall be construed according to
       the laws of the State of Missouri. Additionally, the contractor shall comply with all local, state, and federal laws
       and regulations related to the performance of the contract to the extent that the same may be applicable.

    3. Taxes: The contractor shall assume and pay all taxes and contributions including, but not limited to, State,
       Federal and Municipal which are payable by virtue of the furnishing and delivery of item(s) specified herein.
       Materials and services furnished the University are not subject to either Federal Excise Taxes or Missouri Sales
       Tax.

    4. Sovereign Immunity: The Curators of the University of Missouri, due to its status as a state entity and its
       entitlement to sovereign immunity, is unable to accept contract provisions, which require The Curators to
       indemnify another party (537.600, RSMo). Any indemnity language in proposed terms and conditions will be
       modified to conform to language that The Curators are able to accept.

    5. Preference for Missouri Firms: In accordance with University policy, preference shall be given to Missouri
       products, materials, services and firms when the goods or services to be provided are equally or better suited for
       the intended purpose and can be obtained without additional cost. Firms are considered "Missouri firms" if they
       maintain a regular place of business in the State of Missouri.

    6. Equal Opportunity and Non-Discrimination: In connection with the furnishing of equipment, supplies, and/or
       services under the contract, the contractor and all subcontractors shall agree not to discriminate against any
       recipients of services, or employees or applicants for employment on the basis of race, color, religion, national
       origin, sex, age, disability, or veteran status. The contractor shall comply with federal laws, rules and regulations
       applicable to subcontractors of government contracts including those relating to equal employment of minorities,
       women, persons with disabilities, and certain veterans. Contract clauses required by the United Sates
       Government in such circumstances are incorporated herein by reference.

    7. Minority and Women Business Enterprise Participation: It is the policy of the University of Missouri to
       ensure full and equitable economic opportunities to persons and businesses that compete for business with the
       University, including Minority and Women Business Enterprises (M/WBEs). To this end, the University has
       established participation goals as outlined in this RFP.

        The University encourages M/WBE participation in contracts for goods and services by firms that are certified.
        The University accepts certifications provided by those entities identified on the page in this RFP titled Certifying
        M/WBE Agencies. This may either be by the primary supplier/contractor being a certified M/WBE or by the
        utilization of qualified subcontractors, suppliers, joint ventures, or other arrangements that afford meaningful
        opportunities for M/WBE participation. Work performed by M/WBEs must provide a commercially useful
        function related to the delivery of the service/product required herein. Second tier participation where suppliers
        generally provide supplies to a corporation but that are not directly related to this contract does not qualify as
        meaningful participation. The University may consider certifications from agencies not located in Missouri for

RFP # 8291SRP
General Terms and Conditions and Instructions to Respondents                                                        Page 3
        M/WBEs not located in Missouri with the approval of the UM Director of Minority and Women Business
        Development.

        M/WBE means a business that is a sole proprietorship, partnership. joint venture, or corporation in which at least
        fifty-one percent (51%) of the ownership interest is held by minorities or women and the management and daily
        business operations of which are controlled by one or more minorities or women who own it. Minority is defined
        as belonging to one of the following racial minority groups: African Americans, Native Americans, Hispanic
        Americans, Asian Americans, American Indians, Eskimos, Aleuts and other groups that may be recognized by the
        Office of Advocacy, United States Small Business Administration, Washington, D.C.

        Bidders must indicate their MBE and WBE participation levels committed to this contract on the M/WBE
        Participation Form included in this RFP. The names and percent participation of each MBE and WBE should also
        be provided on this form.

        The evaluation of proposals will include the proposed level of M/WBE participation (see evaluation of Proposals
        section). Five (5%) percent of the contract award criteria will be based on MBE and WBE participation. The
        University may consider the relative participation of the bidders in awarding points. However, proposals with
        zero participation for MBEs and/or WBEs will receive none of the MBE or WBE points respectively.

        The contractor/supplier shall provide annual reports or more frequently if requested, of the financial participation
        of M/WBEs. The report shall include the name(s) and address(es) of the certified M/WBEs, products or services
        provided and the total dollar amount or percentage of utilization. The annual report shall also include separately,
        all second tier participation the contractor/supplier may have.

        The University will monitor the contractor/supplier’s compliance in meeting the M/WBE participation levels
        committed to in the awarded proposal. If the contractor/supplier's payments to participating M/WBEs are less than
        the amount committed to in the contract, the University may cancel the contract, suspend or debar the
        contractor/supplier from participating in future contracts, or retain payments to the contractor/supplier in an
        amount equal to the value of the M/WBE participation commitment less actual payments made to M/WBEs.

        If a participating M/WBE fails to retain their certification or is unable to satisfactorily perform, the
        contractor/supplier must obtain other certified M/WBEs to fulfill the M/WBE participation requirements
        committed to in the awarded proposal. The contractor/supplier must obtain the written approval of the Chief
        Procurement Officer of Procurement Services for any new M/WBE participants. This approval shall not be
        arbitrarily withheld. If the contractor/supplier cannot obtain a M/WBE replacement, the contractor/supplier must
        submit documentation to the Chief Procurement Officer detailing all efforts made to secure an M/WBE
        replacement. The Chief Procurement Officer shall have sole discretion in determining if the actions taken by the
        contractor/supplier constitute a good faith effort to secure the participation of M/WBEs and whether the contract
        will be amended to change the M/WBE participation commitment.

    8. Applicable Laws and Regulations: The University serves from time to time as a contractor for the United States
       government. Accordingly, the provider of goods and/or services shall comply with federal laws, rules and
       regulations applicable to subcontractors of government contracts including those relating to equal employment
       opportunity and affirmative action in the employment of minorities (Executive Order 11246), women (Executive
       Order 11375), persons with disabilities (29 USC 706 and Executive Order 11758), and certain veterans (38 USC
       4212 formerly [2012]) contracting with business concerns with small disadvantaged business concerns
       (Publication L. 95-507). Contract clauses required by the Government in such circumstances are incorporated
       herein by reference.

    9. Appropriation: The Curators of the University of Missouri is a public corporation and, as such, cannot create an
       indebtedness in any one year (the fiscal year beginning July 1 to June 30) above what they can pay out of the
       annual income of said year as set forth in 172.250, RSMo. Therefore, if the University determines it has not


RFP # 8291RSRP
General Terms and Conditions and Instructions to Respondents                                                       Page 4
        received adequate appropriations, budget allocations or income to enable it to meet the terms of this contract, the
        University reserves the right to cancel this contract with 30 days notice.

    10. Applicable Health Related Laws and Regulations: If these specifications or any resulting contract involves
        health care services or products, the Contractor agrees to maintain, and will further assure such compliance by its
        employees or subcontractors, the confidential nature of all information which may come to Contractor with regard
        to patients of the University. All services provided pursuant to this contract shall be provided in accordance with
        all applicable federal and state laws including The Health Insurance Portability and Accountability Act of 1996,
        Public Law 104-191, sections 261-264 (the Administrative Simplification sections) and the regulations
        promulgated pursuant thereto and regulations of the Joint Commission on Accreditation of Healthcare
        Organization and the Health Care Financing Administration.

        Respondents understand and agree that the Curators of the University of Missouri, in the operation of the
        University Hospitals and Clinics, is regulated under federal or state laws with regard to contracting with vendors.
        The Contractor represents that it is not currently excluded or threatened with exclusion from participating in any
        federal or state funded health care program, including Medicare and Medicaid. Contractor agrees to notify the
        University of any imposed exclusions or sanctions covered by this representation.

        The University will regularly check the "List of Excluded Individuals/Entities" (LEIE), maintained by the Office
        of Inspector General, United States Department of Health and Human Services (“OIG”) to determine if any
        Bidders/Respondents have been excluded from participation in federal health care programs, as that term is
        defined in 42 U.S.C. §1320a-7b(f). The University reserves the sole right to reject any respondents who are
        excluded by the OIG, who have been debarred by the federal government, or who have otherwise committed any
        act that could furnish a basis for such exclusion or debarment.

    11. Inventions, Patents, and Copyrights: The Contractor shall pay for all royalties, license fees, patent or invention
        rights, or copyrights and defend all suits or claims for infringements of any patent or invention right or copyrights
        involved in the items furnished hereunder. The Contractor shall defend, protect, and hold harmless the University
        its officers, agents, servants and employees against all suits of law or in equity resulting from patent and or
        copyright infringement concerning the contractor's performance or products produced under the terms of the
        contract.

        Copyrights for any item developed for the University shall be the property of the University and inure to its
        benefit and the Contractor shall execute such documents as the University may require for the perfection thereof.

    12. Insurance: The Contractor shall purchase and maintain such insurance as will protect the Contractor and the
        University against any and all claims and demands arising from the execution of the contract. Further, when
        stated in the Detailed Specifications and Special Conditions, the Contractor shall be required to procure and
        maintain the types and limits of insurance as specified.

    13. Performance Bond/Irrevocable Letter of Credit:            If a performance bond or irrevocable letter of credit is
        required in the Detailed Specifications and Special Conditions, the Contractor shall furnish to the University,
        along with their signed contract, a performance bond or unconditional irrevocable letter of credit payable to the
        Curators of the University of Missouri in the face amount specified in the Detailed Specifications and Special
        Conditions as surety for faithful performance under the terms and conditions of the contract.

    14. Debarment and Suspension Certification - The contractor certifies to the best of its knowledge and belief that it
        and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or
        voluntarily excluded from covered transactions by any Federal department or agency in accordance with
        Executive Order 12549 (2/18/86).




RFP # 8291RSRP
General Terms and Conditions and Instructions to Respondents                                                        Page 5
B. INSTRUCTIONS TO RESPONDENTS

    1. Request For Proposal (RFP) Document: Respondents are expected to examine the complete RFP document and
       all attachments including drawings, specifications, and instructions. Failure to do so is at respondent's risk. It is
       the respondent's responsibility to ask questions, request changes or clarifications, or otherwise advise the
       University if any language, specifications or requirements of a RFP appear to be ambiguous, contradictory, and/or
       arbitrary, or appear to inadvertently restrict or limit the requirements stated in the RFP to a single source.

        Any and all communications from respondents regarding specifications, requirements, competitive proposal
        process, etc., should be directed to the University buyer of record referenced in this RFP. It is the responsibility
        of the person or organization communicating the request to ensure that it is received. To guarantee a timely
        response, such communication should be received at least ten calendar days prior to the proposal opening date.

        The terms and conditions as distributed by the University or made available on a University website, shall not be
        modified by anyone submitting a proposal. Regardless of any modification to these terms and conditions that
        may appear in the submitted proposal, the original University terms and conditions apply. Any exceptions to the
        terms and conditions shall be stated clearly and it is at the University's discretion whether the exception shall be
        accepted or shall invalidate the proposal.

        The RFP document and any attachments constitute the complete set of specifications and proposal response
        forms. No verbal or written information that is obtained other than through this RFP or its addenda shall be
        binding on the University. No employee of the University is authorized to interpret any portion of this RFP or
        give information as to the requirements of the RFP in addition to that contained in or amended to this written RFP
        document. In case of any doubt or difference of opinion as to the true intent of the RFP, the decision of the
        University's Chief Procurement Officer shall be final and binding on all parties.

    2. Preparation of Proposals:    All proposals must be submitted with one (1) original and two (2)
       photocopies, on the proposal form accompanying these specifications and must be enclosed in a sealed
       envelope plainly marked: "Proposal for Charter Bus Services" and addressed, mailed and/or delivered to
       Campus Procurement, Missouri University of Science and Technology, 1201 North State Street, G5C
       Campus Support Facility, Rolla, MO 65409-0070, ATTN: Susan Potrafka.

        To receive consideration, proposals must be received, at the above address, prior to the proposal opening time and
        date stated in this RFP. Respondents assume full responsibility for the actual delivery of proposals during
        business hours at the specified address.

        Unless otherwise specifically stated in the RFP, all specifications and requirements constitute minimum
        requirements. All proposals must meet or exceed the stated specifications or requirements. All equipment and
        supplies offered must be new, of current production, and available for marketing by the manufacturer unless the
        RFP clearly specifies that used, reconditioned, or remanufactured equipment and supplies may be offered. Unless
        specifically stated and allowed in the Detailed Specifications and Special Conditions, all pricing submitted in
        response to this RFP is firm and fixed.

        Whenever the name of a manufacturer, trade name, brand name, or model and catalog numbers followed by the
        words "or equal" or "approved equal" are used in the specifications it is for the purpose of item identification and
        to establish standards of quality, style, and features. Proposals on equivalent items of the same quality are invited.
        However, to receive consideration, such equivalent proposals must be accompanied by sufficient descriptive
        literature and/or specifications to clearly identify the item and provide for competitive evaluation. The University
        will be the sole judge of equality and suitability. Whenever the name of a manufacturer is mentioned in the
        specifications and the words "or equal" do not follow, it shall be deemed that the words "or equal" follow unless
        the context specifies "no substitution." Unless noted on the proposal form, it will be deemed that the article
        furnished is that designated by the specifications. The University reserves the right to return, at contractor's


RFP # 8291RSRP
General Terms and Conditions and Instructions to Respondents                                                         Page 6
        expense, all items that are furnished which are not acceptable as equals to items specified and contractor agrees to
        replace such items with satisfactory items at the original proposal price.

        Time will be of the essence for any orders placed as a result of this RFP. The University reserves the right to
        cancel any orders, or part thereof, without obligation if delivery is not made in accordance with the schedule
        specified by the respondent and accepted by the University. Unless otherwise specified in the Detailed
        Specifications and Special Conditions, all proposals shall include all packing, handling, and shipping charges
        FOB destination, freight prepaid and allowed.

    3. Submission of Proposals:         Respondents shall furnish information required by the solicitation in the form
       requested. The University reserves the right to reject proposals with incomplete information or which are
       presented on a different form. All proposals shall be signed, in the appropriate location, by a duly authorized
       representative of the respondent's organization. Signature on the proposal certifies that the respondent has read
       and fully understands all proposal specifications, plans, and terms and conditions.

        By submitting a proposal, the respondent agrees to provide the specified equipment, supplies and/or services in
        the RFP, at the prices quoted, pursuant to all requirements and specifications contained therein. Furthermore, the
        respondent certifies that: (1) the proposal is genuine and is not made in the interest of or on behalf of any
        undisclosed person, firm, or corporation, and is not submitted in conformity with any agreement or rules of any
        group, association, or corporation; (2) the respondent has not directly or indirectly induced or solicited any other
        respondent to submit a false or sham proposal; (3) the respondent has not solicited or induced any person, firm, or
        corporation to refrain from responding; (4) the respondent has not sought by collusion or otherwise to obtain any
        advantage over any other respondent or over the University.

        Modifications or erasures made before proposal submission must be initialed in ink by the person signing the
        proposal. Proposals, once submitted, may be modified in writing prior to the exact date and time set for the
        proposal closing. Any such modifications shall be prepared on company letterhead, signed by a duly authorized
        representative, and state the new document supersedes or modifies the prior proposal. The modification must be
        submitted in a sealed envelope marked "Proposal Modification" and clearly identifying the RFP title, RFP number
        and closing time and date. Proposals may not be modified after the proposal closing time and date. Telephone
        and facsimile modifications are not permitted.

        Proposals may be withdrawn in writing, on company letterhead, signed by a duly authorized representative and
        received at the designated location prior to the date and time set for proposal closing. Proposals may be
        withdrawn in person before the proposal closing upon presentation of proper identification.          Proposals may
        not be withdrawn for a period of sixty (60) days after the scheduled closing time for the receipt of proposals.

        All proposals, information, and materials received by the University in connection with an RFP response shall be
        deemed open records pursuant to 610.021 RSMo. If a respondent believes any of the information contained in the
        respondent's response is exempt from 610.021 RSMo, then the respondent's response must specifically identify
        the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the
        University will treat all materials received as open records. The University shall make the final determination as
        to what materials are or are not exempt.

    4. Evaluation and Award: Any clerical errors, apparent on its face, may be corrected by the Buyer before contract
       award. Upon discovering an apparent clerical error, the Buyer shall contact the respondent and request
       clarification of the intended proposal. The correction shall be incorporated in the notice of award. The University
       reserves the right to request clarification of any portion of the respondent's response in order to verify the intent.
       The respondent is cautioned, however, that its response may be subject to acceptance or rejection without further
       clarification.

        The University reserves the right to make an award to the responsive and responsible respondent whose product
        or service meets the terms, conditions, and specifications of the RFP and whose proposal is considered to best

RFP # 8291RSRP
General Terms and Conditions and Instructions to Respondents                                                        Page 7
        serve the University's interest. In determining responsiveness and the responsibility of the Respondent, the
        following shall be considered when applicable: the ability, capacity, and skill of the respondent to perform as
        required; whether the respondent can perform promptly, or within the time specified without delay or interference;
        the character, integrity, reputation, judgment, experience and efficiency of the respondent; the quality of past
        performance by the respondent; the previous and existing compliance by the respondent with related laws and
        regulations; the sufficiency of the respondent's financial resources; the availability, quality and adaptability of the
        respondents equipment, supplies and/or services to the required use; the ability of the respondent to provide future
        maintenance, service and parts.

        The University has established formal protest procedures. For more information about these procedures, contact
        the Buyer in Campus Procurement Services.

        The University reserves the right to accept or reject any or all proposals and to waive any technicality or
        informality.

    5. Contract Award and Assignment:         The successful respondent shall, within ten (10) days after the receipt of
       formal notice of award of the contract, enter into a contract, in duplicate, prepared by the University. The
       Contract Documents shall include the Notice to Bidders, Specifications and Addenda, Exhibits, Proposal Form,
       Form of Contract, Letter of Award, University Purchase Order, and Form of Performance Bond, if required.

        The contract to be awarded and any amount to be paid thereunder shall not be transferred, sublet, or assigned
        without the prior approval of the University.

    6. Contract Termination for Cause: In the event the Contractor violates any provisions of the contract, the
       University may serve written notice upon Contractor and Surety setting forth the violations and demanding
       compliance with the contract. Unless within ten (10) days after serving such notice, such violations shall cease
       and satisfactory arrangements for correction be made, the University may terminate the contract by serving
       written notice upon the Contractor; but the liability of Contractor and Surety for such violation; and for any and
       all damages resulting therefrom, as well as from such termination, shall not be affected by any such termination.

    7. Contract Termination for Convenience: The University reserves the right, in its best interest as determined by
       the University, to cancel the contract by given written notice to the Contractor thirty (30) days prior to the
       effective date of such cancellation.

    8. Warranty and Acceptance: The Contractor expressly warrants that all equipment, supplies, and/or services
       provided shall: (1) conform to each and every specification, drawing, sample or other description which was
       furnished or adopted by the University, (2) be fit and sufficient for the purpose expressed in the RFP, (3) be
       merchantable, (4) be of good materials and workmanship, (5) be free from defect. Such warranty shall survive
       delivery and shall not be deemed waived either by reason of the University's acceptance of or payment for such
       equipment, supplies, and/or services.

        No equipment, supplies, and/or services received by the University pursuant to a contract shall be deemed
        accepted until the University has had a reasonable opportunity to inspect said equipment, supplies and/or services.
        All equipment, supplies, and/or services which do not comply with specifications and/or requirements or which
        are otherwise unacceptable or defective may be rejected. In addition, all equipment, supplies, and/or services
        which are discovered to be defective or which do not conform to any warranty of the Contractor upon inspection
        (or at any later time if the defects contained were not reasonably ascertainable upon the initial inspection) may be
        rejected.

    9. Payment:         Payment terms, unless otherwise stated in the RFP, will be considered to be net 30 days after the
       date of satisfactory delivery and acceptance by the University and upon receipt of correct invoice whichever
       occurs last. Cash discounts for prompt payment may be offered but they will not be considered in determination
       of award unless specifically stated in the Detailed Specifications and Special Conditions. The University may

RFP # 8291RSRP
General Terms and Conditions and Instructions to Respondents                                                          Page 8
        withhold payment or make such deductions as may be necessary to protect the University from loss or damage on
        account of defective work, claims, damages, or to pay for repair or correction of equipment or supplies furnished
        hereunder.

    10. Accounting Practices: The Contractor shall maintain, during the term of the contract, all books of account,
        reports, and records in accordance with generally accepted accounting practices and standard for records directly
        related to this contract. The Contractor agrees to make available to the University, during normal business hours,
        all book of account, reports and records relating to this contract for the duration of the contract and retain them for
        a minimum period of one (1) year beyond the last day of the contract term.




RFP # 8291RSRP
General Terms and Conditions and Instructions to Respondents                                                          Page 9
                                             UNIVERSITY OF MISSOURI
                                 DETAILED SPECIFICATIONS AND SPECIAL CONDITIONS

1.0     INTRODUCTION
Missouri University of Science and Technology (Missouri S&T) is requesting proposals for Charter Bus Services. During
the period of February 1, 2008 through January 31, 2009, Missouri S&T issued approximately 95 purchase orders for
charter bus services for a total cost of approximately $173,000. Of this amount, 52 trips or approximately $112,000 were
for Athletic Department trips of all distances.

Listed below are an estimated number of trips for Missouri S&T Athletics and other departments which regularly use
charter bus services. While Missouri S&T Athletics is the largest user of charter bus services, any agreement resulting
from this request for proposals may be utilized by any campus department. Additional trips are usually 1-2 day trips
with distances of 100-750 miles. The information below is provided for informational purposes only and does not
guarantee each of the trips listed below will require charter bus services or that the bus size listed will be used. The
University reserves the right to use other means of transportation such as 12 passenger vans.
                                                                   Estimated # of Athletic
                                                 Estimated # of   Dept Trips Over 250 miles      Estimated Size of
       Sport/Department                              Trips               round trip                Bus Required
  Residential Life                                   4                                              47 passenger
  International Affairs                              5                                              56 passenger
  Geology                                            1                                              50 passenger
  Distance & Continuing Education                   10                                           50 & 56 passenger
  Women’s Leadership Institute                       5                                              47 passenger
  Student Diversity Programs                         5                                              47 passenger
  Football                                           5          5                                   56 passenger
  Baseball                                           8          2                                   47 passenger
  Swimming                                           4          2                                   47 passenger
  Soccer                                             4          5                                   47 passenger
  Men’s & Women’s Basketball                         8                                              47 passenger
  (together)                                                    8
  Men’s Basketball                       6                 Unknown                                  25 passenger
  Women’s Basketball                     6                 Unknown                                  25 passenger
  Cross Country/Track                    8                      8                                   47 passenger
  Softball                               6                      6                                   47 passenger
  Volleyball                            10                     10                                   47 passenger
  Cheerleading/Fan                       1                      1                                   56 passenger
                          Note: Multiple trips may be scheduled for the same dates.

2.0      CONTRACT TERM
The initial term of the contract will be for the period of one (1) year beginning August 15, 2009 and ending August 14,
2010. Four (4) additional one (1) year renewal periods will be available at the University’s option. A written notice
will be given to the Contractor(s) by the University at least thirty (30) days prior to the end of the current contract term if
any renewal option is to be exercised.

Contractor(s) will be required to sign and return a contract document and provide proof of insurance meeting the
university’s requirements within ten (10) days of notice of award.

Any agreement resulting from this request for proposals is non-exclusive (with the exception of Athletic trips awarded
through Proposal Basis 2 or Proposal Basis 3), though campus departments are strongly encouraged to use Contractors
whenever possible.


RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                          Page 10
3.0    BASIS FOR AWARD
Missouri S&T is requesting proposals on three (3) bases. The University reserves the right to make an award for the
proposal basis which best meets the university’s requirements.

Proposal Basis 1 - Multiple Contracts
Proposal Basis 2 - Exclusive Contract for Long Distance Athletic Department Trips, Multiple Contracts for All
                      Remaining Trips
Proposal Basis 3 - Exclusive Contract for All Athletic Department Trips, Multiple Contracts for All Remaining
                      Trips

A brief summary of the three (3) bases follows. Detailed information and specifications are included in the Mandatory
Specifications.

Proposal Basis 1 – Multiple Contracts
If Proposal Basis 1 is awarded by the University, multiple Contractors will be awarded an agreement. Campus
departments (including Athletic Department) may select any Contractor(s) for charter bus services required for their
department.

It is anticipated an award will be made to no less than three (3) respondents and no more than five (5) respondents.
However, the University reserves the right to make an award to as few or as many respondents as needed to meet the
University’s needs as determined by the University.

The purpose of making an award under Proposal Basis 1 is to allow campus departments flexibility in meeting their needs
for charter bus services. Campus departments may select any Contractor(s) to meet their charter bus service needs.

Additional information is provided in Mandatory Specifications.

Proposal Basis 2 - Exclusive Contract for Long Distance Athletic Department Trips, Multiple Contracts for All
                      Remaining Trips
If Proposal Basis 2 is awarded by the University, one (1) Contractor will be selected to provide charter services for all
Missouri S&T Athletic Department trips of 250 miles or more, round trip distance. For ease of reference, for the
remainder of this document, this Contractor will be referred to as the Exclusive Athletic Long Distance Contractor
(EALDC). Respondents to Proposal Basis 2 must list an additional discount off pricing submitted for Proposal Basis 1.

A list of Athletic Department trips for the 2009-2010 academic year which are expected to be 250 miles or more round
trip are included in Mandatory Specification #57.

In addition to the EALDC, it is anticipated up to three (3) additional contracts will be awarded to meet the remaining
needs of the campus. Campus departments, including the Athletic Department, may select any Contractor, to include the
EALDC, for the remaining trips for which charter bus services are required.

The purpose of making an award under Proposal Basis 2 is to take advantage of additional discounts available by making
a commitment with one (1) Contractor to provide Athletic Department trips which are 250 or more miles round trip. This
guarantee of business should allow the EALDC to offer lower prices while still having multiple Contractors for the
remaining Athletic Department and campus trips which will allow flexibility of scheduling for the remaining trips and
departments.

Additional information is provided in Mandatory Specifications.

Proposal Basis 3 - Exclusive Contract for All Athletic Department Trips, Multiple Contracts for All
                      Remaining Trips
If Proposal Basis 3 is awarded by the University, one (1) Contractor will be selected to provide ALL charter services for
all Missouri S&T Athletic Department trips. For ease of reference, for the remainder of this document, this Contractor

RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                     Page 11
will be referred to as the Exclusive Athletic Contractor (EAC).     Respondents to Proposal Basis 3 must list an
additional discount off pricing submitted for Proposal Basis 1.

In addition to the EAC, it is anticipated up to two (2) additional contracts will be awarded to meet the remaining needs of
the campus. Campus departments may select any Contractor, to include the EAC, for the remaining trips for which
charter bus services are required.

The purpose of making an award under Proposal Basis 3 is to take advantage of additional discounts available by making
a commitment with one (1) Contractor to provide all Athletic Department trips. This guarantee of business should allow
the EAC to offer lower prices while still having multiple Contractors which will allow flexibility of scheduling for the
remaining trips and departments.

Additional information is provided in Mandatory Specifications.

In order to be considered for award as the EALDC under Proposal Basis 2 and/or the EAC under Proposal Basis
3, RESPONDENT MUST SUBMIT PROPSALS FOR ALL PROPOSAL BASES. The award for additional
contracts will be based upon pricing submitted for Proposal Basis 1.

The University reserves the right to select the basis for award which best meets the University’s needs.

Sample trips listed on the Proposal Form are representative of trips anticipated by the university and are for evaluation
purposes only. The University does not guarantee the specific trips listed as sample trips will be scheduled. Except for
those Athletic Department trips specifically stated in Proposal Basis 2 and Proposal Basis 3, the University does not
guarantee any specific trip will be scheduled with any specific Contractor.

4.0      PRE-PROPOSAL CONFERENCE CALL
Potential respondents interested in submitting proposals are encouraged to participate in
a pre-proposal conference call on Tuesday, April 14, 2009 at 2:00 pm, Central Time.
To participate in the conference call, participants will call (800) 358-8982 if calling within the United States or
(770) 325-4722 if calling internationally and then enter conference number 6280729#. All parties should dial into
the conference call as close to the conference time as possible. If participants dialing the toll free number receive a fast
busy number signal, the participant should hang up and try again. All participants must clearly state their name,
company, phone and fax number or email address when being added to the conference call. This information will be used
to send out the meeting notes. Each respondent (company) is requested to place only one (1) call to the conference call
number. Multiple representatives may participate either through conference calling within your company before calling
the number listed above or by utilizing a speaker phone. This will allow all interested parties the opportunity to
participate. Should a participant not be able to connect to the conference call, please call (573) 341-4266 no later than
2:10 pm Central Time to notify Missouri S&T Campus Procurement of the problem.

The pre-proposal conference call will give potential respondents the opportunity to ask questions about the specifications
listed within this request for proposals. Potential respondents are encouraged to participate in the pre-proposal conference
call but are not required to participate. However, any respondent selected for award of the contract will be required to
fulfill the terms of the contract whether or not a representative of their company participated in the pre-proposal
conference call. By submitting a response, the respondent agrees that the organization submitting the response fully
understands all the required obligations and the scope of the work, and that the organization will not make any claim for
cancellation or relief.

Notes taken during the pre-proposal conference call will be sent via fax or email to all parties notified by Missouri S&T
Campus Procurement of the Request for Proposals or who participated in the pre-proposal conference call and for whom
Missouri S&T Campus Procurement has contact information. A copy of these notes will also be available on-line at
http://procurement.mst.edu/bids.html or by request to (573) 341-4266. The University will attempt to provide a complete

RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                      Page 12
review of information discussed during the pre-proposal conference call. However, it is the respondent’s responsibility to
make themselves fully aware of the expectation and the conditions under which the work is to be done and these notes do
not relieve the respondent of that responsibility.

The Pre-Proposal Conference Call Notes and any subsequent addenda are to be considered the documents of record.
Should there be a conflict between a discussion at the Pre-Proposal Conference Call and the written notes or addenda, the
written document will prevail.

5.0       REQUESTS FOR CLARIFICATIONS, QUESTIONS, OR REQUEST FOR CHANGES TO RFP
All contact regarding this request for proposal must be directed to the contact person in Missouri S&T Campus
Procurement as listed below. Suppliers may not contact any other campus representative about this request for proposal,
the University’s needs, etc. All requests for changes or clarifications regarding any information included in this
Request for Proposal must be submitted, in writing, no later than Friday, April 17, 2009 at 4:30 pm Central Time.
It is the responsibility of the organization submitting a request for change or clarification to verify the delivery of the
request. Please note that Missouri S&T is not allowed to consider exceptions to the specifications or terms and conditions
after the RFP’s due date and time. If you have an exception or a concern with anything in this RFP, you must raise the
issue, in writing no later than Friday, April 17, 2009 at 4:30 pm Central Time.            Requests submitted to other than
the buyer listed below will not be considered. Request for clarification or change may be submitted via facsimile, mail, or
email.
          Susan Potrafka                                                    Phone: (573) 341-4266
          Missouri University of Science and Technology                     Fax: (573) 341-4048
          Campus Procurement                                                Email: procure@mst.edu
          1201 North State Street
          G5C Campus Support Facility
          Rolla, MO 65409-0070

Requests for change of technical or contractual requirements shall include the reason for the request and any proposed
changes to the requirements. The purpose of this requirement is to permit Missouri S&T to correct specifications through
an addendum prior to the opening of the proposals. This will help eliminate the possible waste of time which is inherent
in protests and in the possible rejection of all proposals. In order to have their requests considered, respondents must
submit the request(s) for changes or clarifications no later than Friday, April 17, 2009 at 4:30 pm Central Time.
Missouri S&T shall not at any subsequent time consider a respondent’s objections to a requirement or specification unless
those objections have been presented as required above. Missouri S&T will consider all requested changes and, if
appropriate, amend the RFP.

Answers with new information or requiring specification changes will be provided in writing in the form of an addendum.
The University reserves the right to respond to questions or clarifications in the method it determines best.

The deliberations of the evaluation committee are confidential, and no representative of a respondent should directly or
indirectly contact any member of the evaluation committee, or any faculty or staff member concerning this RFP, unless
permission is explicitly otherwise given to the respondent by Missouri S&T Campus Procurement Services, for the
purposes of providing additional information or facilitating the evaluation. Any attempt by a respondent to contact a
member of the evaluation committee or any other faculty or staff member about this RFP can lead to disqualification.

6.0      ADDENDA TO THE RFP
Any change to this RFP will be in writing in the form of an addendum. A notice of addenda will be faxed or emailed to
all parties notified by Missouri S&T Campus Procurement of the Request for Proposals or who participated in the pre-
proposal conference. (If a fax number and/or email address is not available but a mailing address is available, the notes
will be mailed US Postal Service, first class mail.) A copy of the addenda will also be posted on-line at
http://procurement.mst.edu/bids.html. It will be the Respondent’s responsibility to monitor the RFP on the Internet for
addendums and additional information. Oral explanations or instructions shall not be binding; only written addenda are
binding.


RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                     Page 13
7.0      PRE-AWARD COMMUNICATION
Selection may be made without further discussion or negotiation; therefore, proposals should be submitted on the most
favorable terms that can be submitted in response to this RFP. Proposals must demonstrate an understanding of the scope
of work and the ability to accomplish the tasks set forth and must include information that will enable the University to
determine the respondent’s overall qualifications. The University reserves the right to request additional information or
clarification on any matter included in the proposal. The University reserves the right to negotiate with any respondent or
respondents to arrive at a final decision.

8.0    FORM OF RESPONSE / ECONOMY OF PREPARATION
Proposals should be prepared simply and economically, providing a straightforward, concise description of the
Respondent’s offer to meet the requirements of the RFP. Respondents are asked to submit RFP pages in a
binding which will allow for easy removal of pages and photocopying.

One (1) signed version (including original signatures) and two (2) copies and all supporting documentation must be
provided.

To provide uniformity and to facilitate comparison of Proposals, all information submitted must clearly refer to the
section, page number, and/or other identifying reference in this RFP. All information submitted must be noted in the same
sequence as its appearance in this RFP. Any attachment, information, etc. which appears at the end of the responses must
be clearly numbered and referenced in the text of the response. It is not the responsibility of the University to search
through the RFP response or long appendices to locate relevant information that may answer the questions asked of
Respondent. Such responses may be considered “non-responsive.” The University will not be responsible for any costs
incurred by Respondent in preparing and submitting a proposal.

An electronic (Microsoft Word) version of the documents is available for downloading
(http://procurement.mst.edu/suppinfo.html ) and to allow Respondent to fill in the information as requested within the
RFP. In the event a respondent chooses to use this version of the proposal specification, Respondent should only
complete the response information. Any modification by the respondent of the specifications provided will be
ignored, and the original wording of the proposal specification shall be the prevailing document.

9.0     MANDATORY REQUIREMENTS
Mandatory requirements describe the minimal quality, service(s), and performance requirements that all proposals must
comply with. Proposals that do not fully comply with all mandatory requirements of this RFP will be considered as non-
responsive and will be rejected. Only proposals determined to meet all mandatory requirements will be evaluated for
Financial and Non-Financial Points. It is the Respondent’s responsibility to demonstrate that each response meets at least
the minimum mandatory requirements.

Mandatory requirements must be met or complied with; therefore they are not awarded any points.

10.0    NON-FINANCIAL POINTS
Non-financial points will be awarded to indicate how well the evaluation committee determines the proposal meets the
university’s needs. Details on the categories and points to be awarded per category are listed in Section 11.0 below.

11.0     EVALUATION AND SELECTION PROCEDURES
All responsive vendor proposals received by the closing deadline will be evaluated by an Evaluation Committee
established by the University. Proposals will first be reviewed to ensure that the proposal meets the mandatory
requirements, all required submittals have been provided and that the proposal is complete. The Respondent is
responsible for addressing all necessary technical and operational issues in meeting the objectives of this RFP. Failure to
provide a complete proposal will cause the proposal to be rejected. Proposals meeting mandatory specifications will be
evaluated for financial and non-financial points.

The University reserves the right to waive any informality in proposals and to reject any or all proposals, including those
that do not follow the pricing format as outlined.

RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                      Page 14
Proposals must remain open and subject to acceptance for a minimum of 90 days from the date of proposal opening.
During this period, Respondents may not make material modifications or changes (including pricing) to their proposal.

Response to the RFP will be evaluated using a point system as follows:

FINANCIAL POINTS                                                         60 Points Possible

NON-FINANCIAL POINTS                                                     40 Points Possible
Company Information and References                4 Points
Payment by Credit Card                            2 Points
Buses in Fleet                                    8 Points
Cost Calculations                                10 Points
Emergency Service Procedures                      3 Points
Breakdown History                                 2 Points
Safety / Moving Violations                        6 Points
M/WBE Participation                               5 Points

TOTAL POINTS                                                             100 Points Possible


Proposal Basis 1 - Multiple Contracts
Selection of which respondents are awarded contracts will be made to the contractors with the highest sum total of
Financial and Non-Financial Points.

It is anticipated an award will be made to no less than three (3) respondents and no more than five (5) respondents.
However, the University reserves the right to make an award to as few or as many respondents as needed to meet the
University’s needs as determined by the University.

Proposal Basis 2 - Exclusive Contract for Long Distance Athletic Department Trips, Multiple Contractors for All
                          Remaining Trips
Selection of the Exclusive Athletic Long Distance Contractor (EALDC) will be based on the following calculation:
        The cost of Sample Trips # 8 – 10 for bus sizes 25 passenger, 32 passenger, 47 passenger, and 56 passenger or
        larger as listed on the Proposal Form on page 45 will be added together to get a total cost. The percentage
        discount listed by Respondent will be applied to the total cost to get a Final Amount. The Respondent with the
        lowest Final Amount will be awarded the maximum financial points possible (60 points). All other Respondents
        will be awarded Financial Points using a weighted average. The Respondent with the highest sum total of
        Financial and Non-Financial Points will be awarded the EALDC contract if this proposal basis is selected for
        award.

In addition to the EALDC, it is anticipated up to three (3) additional contracts will be awarded. However, the University
reserves the right to make an award to as few or as many respondents as needed to meet the University’s needs as
determined by the University. Selection of these Contractors will be made from the remaining responses to Proposal
Basis 1. Contracts will be awarded to respondents with the highest sum total of Financial and Non-Financial Points.
Campus departments, including the Athletic Department, may select any Contractor for the remaining trips for which
charter bus services are required.

Proposal Basis 3 - Exclusive Contract for All Athletic Department Trips, Multiple Contractors for All
                          Remaining Trips
Selection of the Exclusive Athletic Contractor (EAC) will be based on the following calculation:
        The cost of Sample Trips # 1 – 10 for bus sizes 25 passenger, 32 passenger, 47 passenger, and 56 passenger or
        larger as listed on the Proposal Form on page 46 will be added together to get a total cost. The percentage
        discount listed by Respondent will be applied to the total cost to get a Final Amount. The Respondent with the

RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                       Page 15
         lowest Final Amount will be awarded the maximum financial points possible (60 points). All other Respondents
         will be awarded Financial Points using a weighted average. The Respondent with the highest sum total of
         Financial and Non-Financial Points will be awarded the EAC contract if this proposal basis is selected for award.

In addition to the EAC, it is anticipated up to two (2) additional contracts will be awarded. However, the University
reserves the right to make an award to as few or as many respondents as needed to meet the University’s needs as
determined by the University. Selection of these Contractors will be made from the remaining responses to Proposal
Basis 1. Contracts will be awarded to respondents with the highest sum total of Financial and Non-Financial Points.
Campus departments, excluding the Athletic Department, may select any Contractor for the remaining trips for which
charter bus services are required.

12.0     EXCEPTIONS
Any exceptions with respect to any requirement of this RFP must be noted in writing as part of the submitted proposal by
marking “Does Not Comply” and including additional comment for the specification(s) which are not met. Generally,
Missouri S&T will not look favorably upon the request for any exceptions. However, Missouri S&T recognizes that in
certain instances, an exception may be appropriate, and therefore, will consider and reserves the right to grant exceptions
when Missouri S&T deems such exceptions promote its best interests. Conditional proposals will not be considered. The
University reserves the right to accept or not accept any exception. Exceptions not accepted may result in proposal being
considered “non-responsive” and rejected. The preferred method of handling any potential exception is for
respondent to submit a request for clarification or changes to the RFP as detailed in Section 5.0 above.


13.0    ADDITIONAL TERMS
If Respondent has additional terms and conditions which must be considered, a copy of the additional terms and
conditions must be included with proposal response. The terms and conditions must not be in conflict with any terms and
conditions or specifications as listed in this request for proposals. The request for proposal is the controlling agreement
with any additional terms submitted being supplementary. Terms submitted will be reviewed by the University’s General
Counsel. Both parties must reach agreement on terms and conditions prior to award of a contract. If both parties cannot
reach mutual agreement upon terms and conditions, the response may be rejected.




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                     Page 16
                    INSTRUCTIONS FOR COMPLETING MANDATORY SPECIFICATIONS
Respondent must mark each mandatory requirement either as the respondent will comply with that requirement or will not
comply with that requirement and a representative must initial in the space provided. A copy of these pages must be
included with your proposal.
                                         MANDATORY SPECIFICATIONS

INSURANCE
1.    Coverage to be provided as follows by a carrier with A.M. Best minimum rating of A- IX. Proof of coverage
      is to be provided upon request prior to completion of contract documents. Coverage is to apply to any / all
      trips for which services are provided to the University of Missouri. Contractor is responsible for providing
      updated copy of certificate of insurance as needed to keep a current copy on file at Missouri S&T Campus
      Procurement Services.

                                Coverage                                          Minimum Limits
            Workers Compensation                                    Statutory
            Employers Liability                                     $500,000
            Auto Liability                                          $5,000,000 Combined Single Limit
            (To included Owned, Hired, and Non-owned)
            Commercial General Liability                            $5,000,000 Combined Single Limit, Per
            (Comprehensive Form, Must include:                      Occurrence
            Contractual coverage). Occurrence coverage is
            required.

           The Curators of the University of Missouri, its officers, employees and agents are to be Additional
           Insured with respect to the project to which these insurance requirements pertain. A certificate of
           insurance evidencing all coverage required is to be provided upon request prior to completion of contract
           documents. The University must receive at least 30 days advance notice in the event of policy cancellation or
           material change to the policy.

           The University reserves the right to require higher limits on any contract provided notice of such requirement
           is stated in the request for proposals for such contract.

           Failure to maintain the required insurance in force may be cause for contract termination. In the event the
           Contractor fails to maintain and keep in force the required insurance, the University shall have the right to
           cancel and terminate the contract without notice.

           The insurance required by the provisions of this article is required in the public interest and the University
           does not assume any liability for acts of the Contractor, any Subcontractor, or their employees in the
           performance of the contract.
           _______ Comply       _______ Does Not Comply                                  Representative’s Initials _______
2.         The Contractor agrees to defend, indemnify, and save harmless The Curators of the University of Missouri,
           their Officers, Agents, Employees and Volunteers, from and against all loss or expense from any cause of
           action arising from the Contractor’s operations. The contractor agrees to investigate, handle, respond to and
           provide defense for and defend against any such liability, claims, and demands at the sole expense of the
           Contractor, or at the option of the University, agrees to pay to or reimburse the University for the defense
           costs incurred by the University in connection with any such liability claims, or demands.

           The parties hereto understand and agree that the University is relying on, and does not waive or intend to
           waive by any provision of this Contract, any monetary limitations or any other rights, immunities, and
           protections provided by the State of Missouri, as from time to time amended, or otherwise available to the
           University, or its officers, employees, agents or volunteers.


RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                         Page 17
           Mandatory Specification # 2 – continued


           Failure to maintain the required insurance in force may be cause for contract termination. In the event the
           Agency/Service fails to maintain and keep in force the required insurance or to obtain coverage from its
           subcontractors, the University shall have the right to cancel and terminate the contract without notice.

           The insurance required by the provisions of this article is required in the public interest and the University
           does not assume any liability for acts of the Agency/Service and/or their employees and/or their
           subcontractors in the performance of this contract.
           It is the Contractor(s) responsibility to have a current certificate of insurance meeting the University’s
           requirements as listed above on file in Missouri S&T Campus Procurement Services at all times.
           _______ Comply          _______ Does Not Comply                                 Representative’s Initials _______
PRICING
3.    Respondent must list pricing as requested on the Proposal Form, Page 35. The Respondent’s pricing must be
      based on the base fuel price discussed below. Pricing as listed on Page 35 shall be used to calculate pricing
      for the sample trips as listed on pages 36-43. The cost as calculated for the sample trips will be used to
      determine costs for proposal evaluation purposes.

           Respondent may list pricing for any, some, or all bus sizes listed.
           _______ Comply       _______ Does Not Comply                                 Representative’s Initials _______
4.         Respondent’s price per mile shall be adjustable, based on the D.O.E. Index as per the pricing matrix on page
           28. Date of departure shall be used to determine index fuel price for price adjustments, when applicable. The
           University will not automatically make price adjustments when invoiced, except to the advantage of the
           University.

           Prices shall be adjusted for increases and decreases in diesel fuel pump prices. The base fuel price shall be
           $2.178 as taken from the Department of Energy EIA Retail On-Highway Diesel Price Index for the Midwest
           Region dated 04/06/2009. This index is updated weekly (Monday) and may be accessed on line at:
           http://tonto.eia.doe.gov/oog/info/wohdp/diesel.asp. Current index prices may also be obtained by calling the
           Department of Energy at 1-202-586-6966.
           _______ Comply         _______ Does Not Comply                               Representative’s Initials _______
5.         Prices as listed on Proposal Form will be used as a base to figure all adjustments. No price increases are
           allowed except those for fuel adjustments as stated above.
           _______ Comply        _______ Does Not Comply                                Representative’s Initials _______
6.         Pricing is to be based upon twenty-four (24) hours being considered as one (1) day for charter service
           purposes with the time of trip starting at the time the bus is required to arrive for loading and ending when
           bus is unloaded.
           _______ Comply        _______ Does Not Comply                                  Representative’s Initials _______
7.         Pricing listed is to be all-inclusive and must not exceed the pricing and calculation method as stated on
           Proposal Form. Contractor(s) may quote and invoice specific trip(s) at a cost less than listed on Proposal
           Form. All-inclusive is defined as including all costs associated with the trip, including but not limited to,
           parking fees, toll fees, other trip related expenses, etc. unless the cost is specifically noted in the Mandatory
           Specification section of this RFP as being a responsibility of the University.
           _______ Comply          _______ Does Not Comply                                 Representative’s Initials _______
8.         Driver gratuity is not allowed.
           _______ Comply         _______ Does Not Comply                               Representative’s Initials _______




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                         Page 18
9.         Respondents may include pricing on Proposal Form for bus type(s) and/or size(s) which are not specifically
           requested. Examples of possible bus types are 14 passenger motor coach, 24 passenger school bus and,
           “entertainer” / sleeping coach. This pricing will not be considered for evaluation purposes but the University
           reserves the right to include any, all, and/or none of the bus type(s) and/or size(s) when making an award.
           _______ Comply          _______ Does Not Comply                               Representative’s Initials _______
10.        For purpose of this request for proposals and any resulting contract(s), the following definition will apply:

           Delivery charges –Delivery charge is defined as the cost to bring and return bus(es) between Rolla, MO and
           the Contractor’s location. Delivery charge, if any, must be stated on Proposal Form, page 35. If a delivery
           charge is listed on the Proposal Form, it is to be a round trip cost – not a per trip leg cost. Respondent must
           include the delivery charge, if any, when calculating the cost for all sample trips on Proposal Form pages 36-
           43.
           _______ Comply         _______ Does Not Comply                                 Representative’s Initials _______
11.        For purpose of this request for proposals and any resulting contract(s), the following definition will apply:
           Deadhead charges – Deadhead charges are defined as the cost, if any, Contractor may charge to transport
           empty bus(es) other than when delivering the bus(es) to / from Rolla, MO. Deadhead charges, if any, must be
           stated on Proposal Form, page 35. Deadhead charges, if any, are to be a per mile rate. Respondent is
           requested to explain how deadhead charges will be calculated in Non-Financial Criteria # 4, pages 30-31.
           ______ Comply        _______ Does Not Comply                            Representative’s Initials _______
12.        For purpose of this request for proposals and any resulting contract(s), the following definition will apply.
           Layover – A time when the bus is not available for use by charter company but not used by university or used
           only for shuttle services. Respondent is requested to explain how layover charges, if any, will be calculated
           in Non-Financial Criteria # 4, pages 30-31.
           ______ Comply         _______ Does Not Comply                           Representative’s Initials _______
PICKUP / DEPARTURE
13.   Buses must report at least 45 minutes prior to departure for all trips unless mutually agreed otherwise with
      campus department requesting charter services.
      _______ Comply        _______ Does Not Comply                                 Representative’s Initials _______
SHUTTLE SERVICES
14.   Shuttle service may be required at the destination of the trip. Shuttle services may include, but not be limited
      to, trips to and from meals, practices, games, other trip related events, etc. The University will notify the
      Contractor of any shuttle service needed prior to the trip and the Contractor may charge for this service at the
      amount indicated in their proposal. Additional information about shuttle costs must be provided in Non-
      Financial Criteria # 4, page 30-31.
      _______ Comply         _______ Does Not Comply                                 Representative’s Initials _______
QUOTES
15.  Contractor(s) must provide a written quote for each trip. Quotation must include pricing per contract
     including estimated mileage, trip information such as pick up location, date, and time, shuttle requirements
     during trip, and return information such as location, date, and time.
     ______ Comply         _______ Does Not Comply                             Representative’s Initials _______
16.        All trips must be planned, quoted, and driven within the Federal hours of service limitations.
           ______ Comply        _______ Does Not Comply                              Representative’s Initials _______
17.        Trips extending over a meal period will most likely require a meal stop. Contactor(s) must plan for this
           contingency. Contractor(s) may follow up with requesting department prior to departure to clarify expected
           schedule, if needed.
           _______ Comply       _______ Does Not Comply                              Representative’s Initials _______


RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                         Page 19
18.        For trips of one (1) day or less, if the total trip time will be close to or exceed the maximum of fifteen (15)
           hours overall time on duty for the driver but have ten (10) hours or less of driving time, the University will
           provide a “day room” for the driver at the University’s expense. Contractor must include the need for a day
           room on the quote and University must approve this expense by specifically listing it on the purchase order
           prior to departure on the trip.
           The university acknowledges that the time required to prepare the bus, bring the bus to the departure location,
           and wait for departure is considered as part of the fifteen (15) hours overall time on duty. The time required
           to prepare a bus should not exceed 30 minutes except in extreme weather conditions.
           _______ Comply        _______ Does Not Comply                                 Representative’s Initials _______
19.        Contactor(s) must also take into consideration that events, including but not limited to, athletic events, may be
           extended due to delays and/or overtime. This should be considered when determining if an additional driver
           is required.
           _______ Comply       _______ Does Not Comply                                Representative’s Initials _______
20.        Should unforeseeable circumstances outside of the driver’s control (such as an extremely long event delay)
           occur which would put the driver over the maximum number of hours of duty as listed in Mandatory
           Specifications above, it is the driver’s responsibility to discuss the situation with the university’s contact
           person and to reach a solution which will allow the driver to log off duty sufficient to ensure the safety of the
           passengers and compliance with Federal hours of service limitations. If required, University staff have the
           authority to authorize a day room as stated in Mandatory Specification # 18 above. This type of occurrence
           should be seldom, if ever, as Contractor should consider the possibility of a delay when quoting the trip.
           _______ Comply        _______ Does Not Comply                                   Representative’s Initials _______
21.        With the exception of Athletic Department trips for Proposal Basis 2 and Proposal Basis 3 if awarded,
           Campus departments may request quotes for trip(s) from multiple Contractors. A purchase order (or other
           agreed upon document) must be received by Contractor(s) prior to each trip as the commitment by the
           University for the charter services. If a quote has been provided but a purchase order has not been received
           in a timely manner, it is suggested that Contractor(s) follow up with department which requested quote.
           _______ Comply         _______ Does Not Comply                              Representative’s Initials _______
COMMITMENT TO TRIP
22.  A University issued purchase order must be received by Contractor(s) prior to each trip. The purchase order
     number must be included on each invoice submitted for payment. Upon mutual agreement between
     Contractor(s) and Missouri S&T Campus Procurement Services, a document other than a purchase order may
     be acceptable as a form of commitment if payment is made by credit card. (See Non-Financial Criteria # 2 on
     page 30 for additional details about credit card payment.)
     _______ Comply        _______ Does Not Comply                             Representative’s Initials _______
PAYMENT
23.  Payment will be by University check and will be made within thirty (30) days after receipt and acceptance of
     invoice. Invoices must include the purchase order number, departure date, and detailed pricing information
     including, but not limited to, mileage, cost per mile, fuel cost adjustment, delivery cost, additional driver cost,
     etc. Invoices must be submitted to the address and/or fax number listed on the purchase order within thirty
     (30) days after end of trip. During the term of the contract, University (Campus Procurement Services) and
     Contractor may modify payment method upon mutual, written agreement. (See Non-Financial Criteria # 2 on
     page 30 for additional details about credit card payment.)
     _______ Comply        _______ Does Not Comply                                Representative’s Initials _______
24.        If problems are experienced on a given trip as a result of the operating condition of the Contractor’s motor
           coaches and/or drivers, and such problems are reported to the Contractor within seventy-two (72) hours of the
           return date of the trip, the University shall have the right to request a reasonable reduction in the amount
           invoiced by the Contractor for the trip. The amount of any such reduction shall be mutually agreed upon by
           the University and the Contractor.


RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                         Page 20
           Mandatory Specification # 24 - continued
           If the frequency of problems experienced as a result of operating conditions of the Contractor’s motor coaches
           and/or drivers becomes unacceptable to the University and/or if the Contractor is not receptive to reducing the
           amount invoiced by the Contractor to an amount deemed acceptable by the University, the University shall
           have the right to immediately cancel the contract for material breach of contractual obligations by the
           Contactor. In the event of such cancellation, the University shall have the right to obtain such services from
           other sources and charge the Contractor for any additional costs incurred as a result thereof.
           _______ Comply        _______ Does Not Comply                               Representative’s Initials _______
25.        Non-Financial Criteria # 2 asks Respondent if payment by credit card (MasterCard) is accepted. If the
           university decides to make payment by credit card and the Contractor accepts payment by credit card, the
           University and each Contractor will agree upon a process for making the commitment to a trip, receiving an
           invoice, and the payment process. This process may supersede the requirement for a purchase order to be
           issued for each trip.
           ______ Comply         _______ Does Not Comply                           Representative’s Initials _______
SUBCONTRACTING
26.  If Contractor is not able to provide bus(es) owned by the Contractor and the Contractor subcontracts one or
     more trip(s), Subcontractor(s) must be covered by Contractor’s insurance. An exception may be granted by
     Missouri S&T Campus Procurement if Subcontractor provides (or has on file in Missouri S&T Campus
     Procurement) a current certificate of insurance meeting the University’s requirements prior to trip.

           If a Subcontractor is not covered by Contractor’s insurance, Subcontractor must meet the same insurance
           requirements as Contractor(s) including listing the Curators of the University of Missouri, its officers, agents,
           and employees as additional insured.
           _______ Comply         _______ Does Not Comply                              Representative’s Initials _______
27.        Missouri S&T Campus Procurement and the campus department taking the trip must be notified in
           writing prior to each trip for which a Subcontractor is used. If Contractor quotes a trip with a
           subcontracted vehicle, the quote must state the name and address of the subcontractor. If a
           commitment has already been made by the University (for example, a purchase order has been issued)
           and events change which require Contractor to subcontract the trip, Contractor is required to notify
           Campus Procurement Services and the department listed on the commitment as early as possible. The
           University reserves the right to approve Subcontractor(s). If a Subcontractor is not acceptable, University
           may cancel trip with written notification. No cancelation fee may be charged for trips canceled due to
           unacceptable Subcontractor(s).
           _______ Comply        _______ Does Not Comply                             Representative’s Initials _______
28.        All trips serviced by subcontractor(s) must be compliant with the specifications of this request for proposal,
           including, but not limited to, insurance, indemnification, size, safety, maintenance, cancellation, emergency
           service, departure, return, and bus requirements. The Contractor is solely responsible for all legal and
           financial responsibilities related to the execution of a subcontract. Purchase order(s) and payment will be
           made only to Contractor(s). It is the contractor(s) responsibility to uphold compliance with any / all
           subcontractor(s).
           _______ Comply         _______ Does Not Comply                                Representative’s Initials _______

CANCELATION / CHANGES
29.  The University reserves the right to cancel any proposed trip at no cost to the University in the following
     circumstances.
     ** Cancellation may be made up to 24 hours prior to the scheduled date/time of the trip.
     ** Cancellation may be made until the time the bus is dispatched for pick up due to weather based on
           conditions and/or forecast conditions in Rolla, MO, at the destination, and/or along the travel route
           including when field conditions cause an event cancellation for events such as (but not limited to)
          soccer, baseball, and/or softball.
     _______ Comply         _______ Does Not Comply                               Representative’s Initials _______

RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                         Page 21
30.        Changes in schedules, including but not limited to Athletic event schedules, and participation in post-season
           events, (e.g. GLVC Tournaments) require successful contractor to have equipment and personnel available on
           short notice.
           _______ Comply      _______ Does Not Comply                                Representative’s Initials _______
31.        Changes to bus size (contingent upon availability) or other criteria affecting cost of a trip requires a change
           order issued by Campus Procurement Services.
           _______ Comply       _______ Does Not Comply                                 Representative’s Initials _______
BUS REQUIREMENTS
32.   Buses shall be in good shape mechanically, well maintained and clean inside and out.
      _______ Comply       _______ Does Not Comply                             Representative’s Initials _______

33.        Buses with 47 passengers or more shall be passenger sizes, over the road type, with reclining seats, air
           conditioning, clean restroom, TVs with VCR and/or DVD in good working order and with multiple viewing
           screens, window shades/curtains, and individual interior lights.
           _______ Comply        _______ Does Not Comply                              Representative’s Initials _______
34.        Buses of 50 passengers or more shall have a minimum of 400 cubic feet of below storage luggage and
           equipment space with bays that lock.
            _______ Comply      _______ Does Not Comply                             Representative’s Initials _______
35.        School buses are to be, at a minimum, conventional school buses for 48 passengers. It is anticipated school
           buses will be used for local shuttles and short distance trips only. However, the University does reserve the
           right to schedule school buses for longer trips, if appropriate. For evaluation purposes, school bus pricing will
           be evaluated only for those sample trips for local shuttles and short distance trips.
           _______ Comply        _______ Does Not Comply                                 Representative’s Initials _______
36.        Buses shall be 1998 or newer or recently mechanically reconditioned. If recently mechanically reconditioned,
           maintenance records must be provided at no charge upon request.
           _______ Comply       _______ Does Not Comply                              Representative’s Initials _______
37.        The University reserves the right to inspect respondent’s buses prior to awarding the Contract. The University
           reserves the right to reject proposals for buses that do not meet the University’s requirements. Respondents
           must make at least one (1) bus available in Rolla, MO for evaluation upon request, at no cost to the
           University, and within fifteen (15) days after request.
           _______ Comply          _______ Does Not Comply                              Representative’s Initials _______
38.        Contractor understands and agrees that the acceptability of Contractor’s motor coach(es) shall be determined
           solely by the University.
           _______ Comply        _______ Does Not Comply                              Representative’s Initials _______
DRIVER REQUIREMENTS
39.   A properly licensed driver will be required for all trips. Driver(s) may not have any DWI violations.
      _______ Comply       _______ Does Not Comply                                Representative’s Initials _______
40.        Driver must be well groomed and present a professional appearance. Driver must wear a name tag and/or
           identification showing at a minimum, first name and company name. Driver must be professional in
           demeanor.
           _______ Comply       _______ Does Not Comply                            Representative’s Initials _______
41.        University reserves the right to request specific driver(s) for specific trips. Contractor will accommodate
           requests, when possible.
           _______ Comply        _______ Does Not Comply                                   Representative’s Initials _______




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                         Page 22
42.        The University reserves the right to request that any employee of the Contractor be removed from the
           University’s account at any time, for any reason, with or without cause or notice. Contractor will remove the
           employee at the University’s request. The University will not unreasonably request removal of employees.
           Contractor must agree that the acceptability of Contractor’s driver(s) shall be determined solely by the
           University.
           _______ Comply       _______ Does Not Comply                                 Representative’s Initials _______
SAFETY / CERTIFICATION
43.   Contractor(s) must be certified to transport passengers across state lines. Contractor must ensure that all
      motor coaches and drivers provided under the terms any contract resulting from this request for proposals are
      both licensed and insured in accordance with all applicable laws and regulations.
      _______ Comply        _______ Does Not Comply                                Representative’s Initials _______
44.        Each Respondent must provide their USDOT # and MC # in Non-Financial Criteria # 7, page 32.
           _______ Comply     _______ Does Not Comply                         Representative’s Initials _______
45.        The University reserves the right to not award and/or immediately terminate contract with written notice if
           Contractor receives excessive (as determined by the University) USDOT or other regulatory agency
           violations.
           _______ Comply       _______ Does Not Comply                              Representative’s Initials _______
EMERGENCY SERVICE
46.  Contractor will provide twenty-four (24) hour emergency service in case of bus breakdown on the road.
     Repair or replacement of bus (to complete trip) should not exceed, under normal circumstances, two (2) hours.
     The contractor shall supply the University with an emergency phone number to call twenty-four (24) hours a
     day. Contractor must include a statement of general policy and procedure concerning emergency service with
     their proposal (See Non-Financial Criteria # 5, page 32). Any additional cost incurred by the University to
     obtain alternate transportation as a result of the Contractor’s inability to complete the trip as required will be
     deducted from any amount due to the Contractor.
     _______ Comply         _______ Does Not Comply                                 Representative’s Initials _______
47.        Bus driver must have a cellular phone or other method to allow emergency contact to and from charter service
           company at all times. The University’s group leader must be provided with a phone number or other method
           to contact driver if an emergency situation occurs.
           _______ Comply         _______ Does Not Comply                          Representative’s Initials _______
48.        The University reserves the right to terminate contract(s) with Contractor(s) which experience breakdowns
           which are excessive, as determined by the University.
           _______ Comply        _______ Does Not Comply                               Representative’s Initials _______
UNIVERSITY RESPONSIBILITIES
49.   Overnight accommodations for the bus driver will be arranged and paid for by the University; however, meals
      and all other incidental costs will be the responsibility of the Contractor.
      _______ Comply         _______ Does Not Comply                               Representative’s Initials _______
USE BY OTHER UNIVERSITY OF MISSOURI CAMPUSES
50.    The University reserves the right to allow other University of Missouri campuses to utilize this contract under
       the same terms and conditions if Contractor(s) is able and willing to provide the services as specified to the
       other locations. Respondents are required to complete the table on page 33 listing the delivery costs, if any,
       for other campuses. All other pricing must remain unchanged, regardless of campus.
       _______ Comply       _______ Does Not Comply                                Representative’s Initials _______




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                      Page 23
51.        If charter bus services are being provided to University of Missouri – Columbia, Kansas City, and/or St.
           Louis, the delivery and deadhead charges will be applied in the same manner as when the services are being
           used by Missouri S&T but the appropriate campus rather than Rolla, MO will be used to define when / if
           delivery and/or deadhead charges will apply.
           _______ Comply         _______ Does Not Comply                             Representative’s Initials
PROPOSAL BASIS 1
MULTIPLE CONTRACTS

Award(s) made based on Proposal Basis 1, will comply with Mandatory Specifications 52-56.
52.    Proposal Basis 1
       If an award is made under Proposal Basis 1, the University will make an award to multiple Contractors.

           It is anticipated an award will be made to no less than three (3) respondents and no more than five (5)
           respondents. However, the University reserves the right to make an award to as few or as many respondents
           as needed to meet the University’s needs as determined by the University.
           _______ Comply         _______ Does Not Comply                               Representative’s Initials _______
53.        Campus departments may select any Contractor(s) for charter services required by their department. Selection
           of the Contractor(s) to be used for each trip may be based on a variety of factors, to include but not be limited
           to, availability, bus size(s), cost, reliability, features of vehicles, etc.
           _______ Comply          _______ Does Not Comply                              Representative’s Initials _______
54.        Award to each Contractor may be made for one (1) bus size, a group of bus sizes, or all bus sizes available
           from a Contractor. The University reserves the right to make the award as required to best meet the
           University’s needs.
           _______ Comply      _______ Does Not Comply                           Representative’s Initials _______
55.        Sample trips listed on the Proposal Form are representative of trips anticipated by the university and are for
           evaluation purposes only. The University does not guarantee the specific trips listed as sample trips will be
           scheduled or that any specific trip will be scheduled with a specific Contractor.
           _______ Comply        _______ Does Not Comply                               Representative’s Initials _______
56.        For evaluation purposes, the sum total of the cost for Sample Trips # 1 – 10 as listed on the Proposal Form
           will be evaluated for each bus size. An award will not be based on individual trip costs.
           _______ Comply         _______ Does Not Comply                            Representative’s Initials _______
PROPOSAL BASIS 2
EXCLUSIVE CONTRACT FOR LONG DISTANCE ATHLETIC DEPARTMENT TRIPS, MULTIPLE
CONTRACTS FOR ALL REMAINING TRIPS

If an award is made on Proposal Basis 2, Mandatory Specifications 57-63 will apply in addition to or in
replacement of other specifications listed above. Where there is a conflict between Mandatory Specifications #
1-56 listed above and the specifications listed for Proposal Basis 2, the specification listed for Proposal Basis 2
will apply.
57.       One (1) Contractor will be selected to provide charter services for all Athletic Department trips of 250 miles
          or more, round trip. This contractor will be called the Exclusive Athletic Long Distance Contractor
          (EALDC). The University estimates approximately 47 trips of 250 miles or more for the academic year
          2009-2010. Below is a list of these trips by sport.

           Baseball – 2
           Men’s/Women’s basketball – 8 combined
           Football – 5
           Swimming – 2
           Softball – 6

RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                        Page 24
           Men’s/women’s track – 8
           Cross country – 0
           Men’s/women’s soccer-5
           Cheer/Fan – 1
           Volleyball – 10

           Note: Baseball and Men’s / Women’s Basketball – Possibility of additional trips when nonconference
           schedule is finalized.

           Schedules which have been approved for the Great Lakes Valley Conference, NCAA Division II are available
           online at http://www.glvcsports.com/Sports/gen/2006/glvc_schedules_main.asp?nl=9. A table showing
           distances between conference schools is available online at
           http://www.glvcsports.com/Sports/gen/2006/glvc_distance.asp.

           The list above includes trips which are currently planned for charter bus services and which are expected to be
           250+ miles round trip. Additional trips of 250+ miles may be taken and will be scheduled with the EALDC
           contractor. The University is responsible for the final decision whether a trip meets the criteria for 250 miles
           or more, round trip.

           The University reserves the right to add, modify, or delete trips from this list as required by changes to game /
           event schedules.
           _______ Comply       _______ Does Not Comply                                  Representative’s Initials _______
58.        In order to be considered for the Exclusive Athletic Long Distance Contractor (EALDC) contract,
           Respondents must list an additional discount off pricing submitted for Proposal Basis 1.

           The discount will be applied to all trip components including, but not limited to, delivery charge, minimum
           trip charge, cost per mile, cost for additional driver, deadhead cost, layover cost, and shuttle cost.

           To calculate trip pricing, the EALDC will calculate the trip using the pricing as listed on Proposal Form,
           Proposal Basis 1, page 35 and as explained in Non-Financial Points # 4, pages 30-31. The quote and invoice
           must include detailed pricing information including, but not limited to, mileage, cost per mile, fuel cost
           adjustment (estimated or actual), delivery cost, additional driver cost, etc. Once the trip subtotal has been
           calculated, the additional discount percentage listed on Proposal Form, Proposal Basis 2, page 45 will be
           applied to calculate the trip’s total cost.

           For example, if the trip is 300 miles, your company charges $3.00 per mile, and there is a $300 delivery fee,
           the trip subtotal is $1,200.00. If your response offers an additional 10% discount if your company is awarded
           the EALDC contract, the trip’s estimated cost after discount is applied is $1,080.00. Payment would be
           calculated using the fuel adjustment, if any. For example, the trip above might have a +2% fuel adjustment
           so the calculations would be $3.00 per mile x 1.02 = $3.06 per mile x 300 miles = $918.00 + $300 delivery
           fee = $1,218.00 x 10% discount = $1,096.20.
           _______ Comply          _______ Does Not Comply                             Representative’s Initials _______
59.        The EALDC must honor the same prices, including the additional discount, for all campus departments and all
           trips, regardless of the department and/or distance.
           _______ Comply          _______ Does Not Comply                        Representative’s Initials _______




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                        Page 25
60.        For Athletic Department trips of 250 miles or more, round trip, if the EALDC does not have a bus available,
           the EALDC must find a like alternative bus for the contracted rate unless Missouri S&T chooses to find
           alternative service on its own. The subcontracted carrier’s equipment must be equal to or better than the
           mandatory fleet requirements as set forth in this RFP. Mandatory Specifications # 26-28 apply to all
           subcontracted trips. If an acceptable sub-contractor cannot be provided by the EALDC, the University
           reserves the right to contract with another company for the trip.
           _______ Comply         _______ Does Not Comply                           Representative’s Initials _______
61.        The EALDC must, at a minimum, have a fleet which includes (1) 25 passenger, (2) 32 passenger, (4) 47
           passenger, and (2) 56 or larger passenger buses which would be available to meet the needs of Missouri S&T
           Athletic Department. All buses provided by EALDC must be 2004 or newer.
           _______ Comply        _______ Does Not Comply                             Representative’s Initials _______
62.        It is anticipated up to an additional three (3) contracts will be awarded to meet the remaining needs of the
           campus. The University reserves the right to make an award to as few or as many respondents as needed to
           meet the University’s needs as determined by the University. These contracts will be selected based on
           pricing as submitted for Proposal Basis 1. Award to each Contractor may be made for one (1) bus size, a
           group of bus sizes, or all bus sizes available from a Contractor. The University reserves the right to make the
           award as required to best meet the University’s needs.
           _______ Comply          _______ Does Not Comply                               Representative’s Initials _______
63.        For trips, other than Athletic Department trips of 250 miles or more, campus departments (including the
           Athletic Department) may select any Contractor(s), including the EALDC, for charter services required by
           their department. Selection of the Contractor(s) to be used for each trip may be based on a variety of factors,
           to include but not be limited to, availability, bus size(s), cost, reliability, features of vehicles, etc.
           _______ Comply         _______ Does Not Comply                                    Representative’s Initials _______

PROPOSAL BASIS 3
EXCLUSIVE CONTRACT FOR ALL ATHLETIC DEPARTMENT TRIPS, MULTIPLE CONTRACTS FOR
ALL REMAINING TRIPS

If an award is made on Proposal Basis 3, Mandatory Specifications 64-70 will apply in addition to or in
replacement of other specifications listed above. Where there is a conflict between Mandatory Specifications #
1-56 listed above and the specifications listed for Proposal Basis 3, the specification listed for Proposal Basis 3
will apply.
64.       One (1) Contractor will be selected to provide charter services for all Athletic Department trips, regardless
          of distance, for which charter bus services are required. This contractor will be called the Exclusive Athletic
          Contractor (EAC).

           In addition to the trips listed in Proposal Basis 2 above, the University estimates ten (10) trips of less than 250
           miles round trip will be taken by Missouri S&T Athletic Department.
           _______ Comply         _______ Does Not Comply                                Representative’s Initials _______
65.        In order to be considered for the Exclusive Athletic Contractor (EAC) contract, Respondents must list an
           additional discount off pricing submitted for Proposal Basis 1.

           The discount will be applied to all trip components including, but not limited to, delivery charge, minimum
           trip charge, cost per mile, cost for additional driver, deadhead cost, layover cost, and shuttle cost.

           To calculate trip pricing, the EAC will calculate the trip using the pricing as listed on Proposal Form, Proposal
           Basis 1, page 35 and as explained in Non-Financial Points # 4, pages 30-31. The quote and invoice must
           include detailed pricing information including, but not limited to, mileage, cost per mile, fuel cost adjustment
           (estimated or actual), delivery cost, additional driver cost, etc. Once the trip subtotal has been calculated, the
           additional discount percentage listed on Proposal Form, Proposal Basis 3, page 46 will be applied to calculate
           the trip’s total cost.

RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                           Page 26
           Mandatory Specification # 65 - continued
           For example, if the trip is 300 miles, your company charges $3.00 per mile, and there is a $300 delivery fee,
           the trip subtotal is $1,200.00. If your response offers an additional 15% discount if your company is awarded
           the EAC contract, the trip’s estimated cost after discount is applied is $1,020.00. Payment would be
           calculated using the fuel adjustment, if any. For example, the trip above might have a +2% fuel adjustment
           so the calculations would be $3.00 per mile x 1.02 = $3.06 per mile x 300 miles = $918.00 + $300 delivery
           fee = $1,218.00 x 15% discount = $1,035.30.
           _______ Comply          _______ Does Not Comply                               Representative’s Initials _______
66.        The EAC must honor the same prices, including the additional discount, for all campus departments and all
           trips, regardless of the department and/or distance.
           _______ Comply          _______ Does Not Comply                          Representative’s Initials _______
67.        For Athletic Department trips if the EAC does not have a bus available, the EAC must find a like alternative
           bus for the contracted rate unless Missouri S&T chooses to find alternative service on its own. The
           subcontracted carrier’s equipment must be equal to or better than the mandatory fleet requirements as set forth
           in this RFP. Mandatory Specifications # 26-28 apply to all subcontracted trips. If an acceptable sub-
           contractor cannot be provided by the EAC, the University reserves the right to contract with another company
           for the trip.
           _______ Comply        _______ Does Not Comply                             Representative’s Initials _______
68.        The EAC must, at a minimum, have a fleet which includes (1) 25 passenger, (2) 32 passenger, (4) 47
           passenger, and (2) 56 or larger passenger buses which would be available to meet the needs of Missouri S&T
           Athletic Department. All buses provided by EAC must be 2004 or newer.
           _______ Comply        _______ Does Not Comply                             Representative’s Initials _______
69.        It is anticipated up to an additional two (2) contracts will be awarded to meet the remaining needs of the
           campus. The University reserves the right to make an award to as few or as many respondents as needed to
           meet the University’s needs as determined by the University. These contracts will be selected based on
           pricing as submitted for Proposal Basis 1. Award to each Contractor may be made for one (1) bus size, a
           group of bus sizes, or all bus sizes available from a Contractor. The University reserves the right to make the
           award as required to best meet the University’s needs.
           _______ Comply          _______ Does Not Comply                              Representative’s Initials _______
70.        Campus departments (excluding Athletics) requiring charter bus services may select any Contractor(s),
           including the EAC, for charter services required by their department. Selection of the Contractor(s) to be used
           for each trip may be based on a variety of factors, to include but not be limited to, availability, bus size(s),
           cost, reliability, features of vehicles, etc.
           _______ Comply           _______ Does Not Comply                             Representative’s Initials _______




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                       Page 27
                                             PRICE ADJUSTMENT MATRIX
               Should matrix range listed be insufficient for index during contract term, University will
                                                   adjust as needed.

                                     Index Diesel Price       Allowable
                                           Range             Adjustment
                                       $3.725 - $3.549            10%
                                       $3.548 - $3.380             9%
                                       $3.379 - $3.219             8%
                                       $3.218 - $3.066             7%
                                       $3.065 - $2.920             6%
                                       $2.919 - $2.781             5%
                                       $2.780 - $2.649             4%
                                       $2.648- $2.522              3%
                                       $2.521 - $2.402             2%
                                       $2.401 - $2.288             1%
                                       $2.287 - $2.069     Base Price -$2.178
                                       $2.068 - $1.966            -1%
                                       $1.965 - $1.868            -2%
                                       $1.867 - $1.775            -3%
                                       $1.774 - $1.686            -4%
                                       $1.685 - $1.602            -5%
                                       $1.601 - $1.522            -6%
                                       $1.521 - $1.446            -7%
                                       $1.445 - $1.374            -8%
                                       $1.373 - $1.305            -9%
                                       $1.304 - $1.240           -10%




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                              Page 28
                  INSTRUCTIONS FOR COMPLETING NON-FINANCIAL POINTS CRITERIA
Respondent must provide sufficient information such that Missouri S&T can judge the value of the service in relation to
Missouri S&T’s needs. A copy of these pages must be included with response. Attach additional sheet(s) as needed. If
additional sheets are attached, please reference the appropriate criteria to allow easy reference.

                                                 NON-FINANCIAL POINTS
1. COMPANY INFORMATION AND REFERENCES (Maximum Points Possible: 4 Points)
Describe your company’s experience. In addition, address how long your company has been in business, the nature of
company’s legal entity, company size, organizational structure, locations, and number of employees.
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________


List any known companies which may be used as a Subcontractor. Include, at a minimum, company name and address.
__________________________________________________________________________________________
__________________________________________________________________________________________

A minimum of three (3) references are required. References should be provided for organizations that have used your
company for charter bus services within the last year.

Company Name: _______________________________________________________________
Contact Name:        __________________________ Phone Number: ______________________
Company Address: _____________________________________________________________
City: _____________________________ State: _______________ Zip: ________________

Company Name: _______________________________________________________________
Contact Name:        __________________________ Phone Number: ______________________
Company Address: _____________________________________________________________
City: _____________________________ State: _______________ Zip: ________________

Company Name: _______________________________________________________________
Contact Name:        __________________________ Phone Number: ______________________
Company Address: _____________________________________________________________
City: _____________________________ State: _______________ Zip: ________________




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                  Page 29
2.    PAYMENT BY CREDIT CARD (MASTERCARD) (Maximum Points Possible: 2 Points)

The University is interested in exploring the possibility of making payment by credit card (MasterCard) instead of by
university check as listed in Mandatory Specification # 23 above. Contractor’s capability to accept payment in this
method will be a criteria used in determining best value. Please indicate whether your company will accept payment by
credit card or not.

_____ Credit card accepted                   _____ Credit card NOT accepted

3. FLEET (Maximum Points Possible: 8 Points)
Provide a list of all vehicles in fleet which would be available for use under any contract awarded as a result of this
request for proposal. Please include make, model, year, and number of passengers for each vehicle. For all buses 47
passengers and larger, include a list of amenities such as DVD, VCR, TV, restroom, etc. If amenities such as sleeping
bunks, kitchen / lounge areas, tables, power sources for computers, satellite tv, etc. are available for buses, including those
with less than 47 passenger, Respondent is encouraged to provide detailed information on a per bus basis. (An additional
sheet may be attached, if needed.)
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

4. COST CALCULATIONS (Maximum Points Possible: 10 Points)
List detailed information on how shuttle charges are calculated. Please include, at a minimum, detailed information on
how shuttle charges are calculated on 1) days when travel is required (for example, after reaching the destination) and
2) days when only shuttle services are required (no travel).
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

Describe cancelation charges, if any, if cancelations are not made in compliance with Mandatory Specification # 29.
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

List detailed information on how layover charges are calculated. Layover days are days on a trip where no charter service
or only shuttle service is required:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________



RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                        Page 30
List detailed information on how delivery / deadhead costs are calculated for trips with a beginning and/or ending location
other than Rolla, MO. Below are specific examples to assist you in explaining your company’s method of calculation.
Example # 1: The distance to the starting / ending location is the same or less than the distance to / from Rolla, MO.
      Contractor is located in St. Louis, MO. Rolla is 100 miles from Contractor’s location. Trip begins and ends in
      Sullivan, MO which is 70 miles from Contractor’s location.

      Will a delivery charge apply? _____ No       _____ Yes If yes, list delivery charge: $ ___________
      Will additional cost(s) apply? _____ No      _____ Yes If yes, list explain additional charges: ____________
      _____________________________________________________________________________________________

     List any other applicable information: ____________________________________________________________
     ____________________________________________________________________________________________

Example # 2: The distance to the starting / ending location is greater than the distance to / from Rolla, MO.
    Contractor is located in St. Louis, MO. Rolla, MO is 100 miles from Contractor’s location. Trip begins and ends in
    Columbia, MO which is 135 miles from Contractor’s location.

      Will a delivery charge apply? _____ No       _____ Yes If yes, list delivery charge: $ ___________
      Will additional cost(s) apply? _____ No      _____ Yes If yes, list explain additional charges: ____________
      _____________________________________________________________________________________________

     List any other applicable information: ____________________________________________________________
     ____________________________________________________________________________________________

Example # 3: Trip begins in a location other than Rolla, MO and ends in Rolla, MO.
    Contractor is located in St. Louis, MO. Rolla, MO is 100 miles from Contractor’s location. Trip begins in Kansas
    City, MO which is 250 miles from Contractor’s location. Trip ends in Rolla, MO.

      Will a delivery charge apply? _____ No       _____ Yes If yes, list delivery charge: $ ___________
      Will additional cost(s) apply? _____ No      _____ Yes If yes, list explain additional charges: ____________
      _____________________________________________________________________________________________

     List any other applicable information: ____________________________________________________________
     ____________________________________________________________________________________________

Example # 4:
    Contractor is located in St. Louis, MO. Shuttle services in St. Louis are required.

      Will a delivery charge apply? _____ No       _____ Yes If yes, list delivery charge: $ ___________
      Will additional cost(s) apply? _____ No      _____ Yes If yes, list explain additional charges: ____________
      _____________________________________________________________________________________________

     List any other applicable information: ____________________________________________________________
     ____________________________________________________________________________________________




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                     Page 31
5.   EMERGENCY SERVICE (Maximum Points Possible: 3 Points)
Describe your company’s general policy and procedures concerning emergency service:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________


6. BREAKDOWN HISTORY (Maximum Points Possible: 2 Points)
Provide a summarization of the number of trips and miles driven within the last year and the number of times when a bus
broke down to require delay and/or replacement bus.
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________


7.   SAFETY / MOVING VIOLATIONS (Maximum Points Possible: 6 Points)
List your company’s US DOT# : __________________________
List your company’s MC #: ______________________________

Respondent must include a copy of your company’s “SafeStat” Report with your proposal.

List moving violations filed with DOT within the last three (3) years. Violations are to include any violations received
while on-duty for existing employees. Personal violations while off-duty, with the exception of DWI or similar
infractions, are not required to be included.
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

Do all drivers hold a current Commercial Driver’s License with a “passenger” endorsement? ____ Yes _____ No
Do all drivers have a valid medical certificate? ____ Yes _____ No
Does your company have a driver drug / alcohol testing program that complies with DOT regulations? ___ Yes ___ No
Please provide any additional information you feel is important about your company’s driver selection process:
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                     Page 32
INFORMATION REQUIRED FOR MANDATORY SPECIFICATION # 50

Use of contract(s) by other University of Missouri campuses:
As stated in Detailed Specifications and Special Conditions, any agreement resulting from this request for proposals may
be used by any of the other University of Missouri campuses.


                                                       University of         University of             University of
                                                     Missouri-Columbia   Missouri-Kansas City        Missouri-St. Louis
Please mark the campus(es) your
company will service in compliance
with this request for proposals:

List the delivery cost, if any, for each bus size to each of the following University of Missouri locations.
Standard Size School Bus                     $                          $                        $
25 Passenger                                     $                       $                       $
32 Passenger                                     $                       $                       $
47 Passenger                                     $                       $                       $
50 Passenger                                     $                       $                       $
56 Passenger                                     $                       $                       $
Respondent may list additional bus size(s):
(Attach an additional sheet, if needed)
                                                 $                       $                       $
                                                 $                       $                       $
                                                 $                       $                       $

REQUIRED SUBMITTALS
Respondents must provide the following with proposal:
          Mandatory Specifications, pages 7-27
           Non-Financial Points, pages 29-32
           Information Required for Mandatory Specification # 50, page 33
           Proposal Form, pages 34-46
           Authorized Representative Signature Form, page 47
           M/WBE Form, page 48




RFP # 8291SRP
Detailed Specifications and Special Conditions                                                                   Page 33
                                          PROPOSAL FORM


                                 (Name of firm or individual responding)



                                      REQUEST FOR PROPOSALS

                                                  FOR

                                      CHARTER BUS SERVICES

                                                  FOR

                        THE CURATORS OF THE UNIVERSITY OF MISSOURI

                                                  FOR

                     MISSOURI UNIVERSITY OF SCIENCE AND TECHNOLOGY

                                             RFP #8291SRP

                                    OPENING DATE: April 24, 2009

                                          TIME: 2:00 PM, CT


The undersigned proposes to furnish the following items and/or services at the prices quoted and agrees to
perform in accordance with all requirements and specifications contained within this Request For Proposal
issued by the University of Missouri.




RFP # 8291SRP
Proposal Form                                                                                      Page 34
                                                        PROPOSAL FORM
                                             PROPOSAL BASIS 1 MULTIPLE CONTRACTS

Respondent must complete all fields listed below for each size of bus which they can provide. Additional lines have been provided for respondent to
                        list any additional size(s) of vehicle(s) that may be available if respondent is awarded contract.
                                           Respondent may list pricing for any, some, or all bus sizes.

                  Reminder: School buses will be evaluated for Sample Trips # 1-5 for local shuttles and short trips only.

                                                     Minimum
                                                    Trip Charge
                                        Delivery      (if any)
                                                                                                                            Fill in one or both
                                         Charge     List per trip
                                                                                                                       (if both filled in, state when
                    List bus(es)       (if any) to  minimum #
                                                                                                                             each will be used)
                 make/model/year       bring bus   of miles to be                        Cost for
                  (Multiple buses    /return from     billed or                         Additional      Deadhead          Shuttle         Shuttle
                 may be listed for      Missouri   minimum flat         Cost Per         Driver,        Cost Per       Service Cost    Service Cost
   Bus Size        each bus size)         S&T           rate               Mile          per day          Mile           per Mile        per Hour
School Bus                           $             $                  $              $                $                $               $
25 Passenger                         $             $                  $              $                $                $               $
32 Passenger                         $             $                  $              $                $                $               $
47 Passenger                         $             $                  $              $                $                $               $
50 Passenger                         $             $                  $              $                $                $               $
56 Passenger
or larger                             $              $                $              $                $            $              $
Respondent may choose to list additional bus size(s) and/or types below. Respondent must list pricing for any size and/or type listed. The
University reserves the right to include none, any and/or all of the bus type(s) and/or size(s) when making an award. (Example: specialty
buses and/or executive coach)
                                      $              $                $            $                  $            $              $
                                      $              $                $            $                  $            $              $
                                      $              $                $            $                  $            $              $
                                      $              $                $            $                  $            $              $
                                      $              $                $            $                  $            $              $

RFP # 8291SRP
Proposal Form                                                                                                                               Page 35
               Instructions For Completing Sample Trips 1-10 as shown on pages 36 through 43
  Respondent must use the rates listed above to complete the cost information for sample trips #1-10. The cost
   for these sample trips will be used to calculate the total cost for evaluation purposes. A total cost of sample
trips 1-10 will be used to determine total costs for evaluation purposes. The estimated mileage listed for each
     trip is to be used when calculating costs for the sample trips below. Respondent must list each cost
  component separately and list a grand total for each trip. Respondent must list pricing for each trip for each
                                                  bus size available.
                                  Complete only the sections which are applicable.
Trip 1:
Shuttle service (continuously) between Missouri S&T Fraternity / Sorority Houses and Missouri S&T Multipurpose
Building, 10 am – 5 pm, for a one (1) day event.

Estimated distance: 3 mile loop

                                             School           25          32          47          50           56
                                              Bus          Passenger   Passenger   Passenger   Passenger    Passenger
Shuttle Loop
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 1
                       TOTAL TRIP # 1

Please explain Other Charges, if any:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Trip 2:
Pick up at Havener Center, Missouri S&T Campus, 1346 N. Bishop Ave, Rolla, MO; drop off at Forum Cinemas, 1101 E.
18th St., Rolla, MO. Return 2 ½ hours later to transport passengers back to Havener Center.
Estimated distance: 2 miles one way / 4 miles round trip

                                             School           25          32          47          50           56
                                              Bus          Passenger   Passenger   Passenger   Passenger    Passenger
Shuttle Loop
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 1
                       TOTAL TRIP # 2

Please explain Other Charges, if any:
__________________________________________________________________________________________________
__________________________________________________________________________________________________



RFP # 8291SRP
Proposal Form                                                                                               Page 36
Trip 3:
Pick up at Havener Center, Missouri S&T Campus, 1346 N. Bishop Ave, Rolla, MO; transport to Meramec Springs Park,
St. James, MO; Return 3 hours later to transport passengers back to Havener Center.
Estimated distance: 20 miles one way / 40 miles round trip

                                             School         25          32           47          50          56
                                              Bus        Passenger   Passenger    Passenger   Passenger   Passenger
Shuttle Loop
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 1
                       TOTAL TRIP # 3

Please explain Other Charges, if any:
__________________________________________________________________________________________________
__________________________________________________________________________________________________


Trip 4:
Day 1     Depart Rolla, MO at 9 am, travel to Six Flags Amusement Park, Pacific, MO
          Depart Six Flags Amusement Park at 10 pm, return to Rolla, MO

Estimated distance: 80 miles one way / 160 miles round trip.

                                             School         25          32           47          50          56
                                              Bus        Passenger   Passenger    Passenger   Passenger   Passenger
Day 1 Rolla, MO to Six Flags and
return to Rolla, MO
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 1
                       TOTAL TRIP # 4

Please explain Other Charges, if any:
__________________________________________________________________________________________________
__________________________________________________________________________________________________




RFP # 8291SRP
Proposal Form                                                                                             Page 37
Trip 5:
Day 1     Drop off passengers, Travel from Rolla, MO to Lambert International Airport, St. Louis, MO,
Day 3     Pick up passengers, Travel from Lambert International Airport, St. Louis, MO to Rolla, MO,

Estimated distance: 110 miles one way / 220 miles round trip.

                                             School         25           32           47            50          56
                                              Bus        Passenger    Passenger    Passenger     Passenger   Passenger
Day 1 Rolla, MO to Lambert
International Airport, St. Louis, MO.
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 1

Day 3 Lambert International Airport,
St. Louis, MO to Rolla, MO
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 3
                       TOTAL TRIP # 5

Please explain Other Charges, if any:
__________________________________________________________________________________________________
__________________________________________________________________________________________________




RFP # 8291SRP
Proposal Form                                                                                                Page 38
Trip 6:
Day 1 Travel from Rolla, MO to Springfield, MO for track meet, estimated 6 hours, Return to Rolla, MO after track
      meet.

Estimated distance: 115 miles one way / 230 miles round trip.

                                              School          25            32            47              50          56
                                               Bus         Passenger     Passenger     Passenger       Passenger   Passenger
Day 1 Round trip between Rolla, MO
and Springfield, MO
Delivery Charge                               School
Minimum Trip Charge                           Bus will
                                               not be
Additional Driver
                                             evaluated
Mileage (Cost Per Mile)
                                              for this
Other (List specifics below)
                                                trip
Total Day 1
                       TOTAL TRIP # 6

Please explain Other Charges, if any:
__________________________________________________________________________________________________
__________________________________________________________________________________________________


Trip 7:
8:30 am Pick up passengers at 1207 N. Elm, Rolla, MO, drop off passengers at St. Louis Zoo and then St. Louis Art
Museum at approximately 10:30 am.
Pickup passengers at zoo and museum at 1:00 pm, transport to St. Louis Mills Mall for drop off at approximately 1:45 pm,
Pick up at mall at 5:30 pm for return to Rolla, MO with estimated arrival of 7:30 pm.

Estimated distance: 105 miles to zoo / 20 miles to mall / 110 miles to Rolla / 235 miles round trip.

                                              School          25            32            47              50          56
                                               Bus         Passenger     Passenger     Passenger       Passenger   Passenger
Day 1 Rolla, MO to Multiple
Locations in St. Louis, MO then return
to Rolla, MO                                  School
Delivery Charge                               Bus will
Minimum Trip Charge                            not be
Additional Driver                            evaluated
Mileage (Cost Per Mile)                       for this
Other (List specifics below)                    trip
Total Day 1
                       TOTAL TRIP # 7

Please explain Other Charges, if any:
__________________________________________________________________________________________________
__________________________________________________________________________________________________




RFP # 8291SRP
Proposal Form                                                                                                      Page 39
Trip 8:
Day 1 Travel from Rolla, MO to Crawfordsville, IN, depart Rolla at 2 pm, to include a meal stop.
Day 2 Depart Crawfordsville, IN after track meet, at approximately 6 pm, return to Rolla, MO with a meal stop along the
      way.

Estimated distance: 340 miles each way / 680 miles round trip.

                                             School        25            32           47            50           56
                                              Bus       Passenger     Passenger    Passenger     Passenger    Passenger
Day 1 Rolla, MO to Crawfordsville, IN
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)                School
Total Day 1                                 Bus will
                                             not be
Day 2 Crawfordsville, IN to Rolla, MO      evaluated
Delivery Charge                             for this
Minimum Trip Charge                           trip
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 2
                       TOTAL TRIP # 8

Please explain Other Charges, if any:
__________________________________________________________________________________________________
__________________________________________________________________________________________________




RFP # 8291SRP
Proposal Form                                                                                                  Page 40
Trip 9:
Day 1 Travel from Rolla, MO to Duluth, MN, depart Rolla at 6 am, to include meal stops
Day 2     No bus service needed
Day 3     Depart Duluth, MN at 1 am, return to Rolla, MO with a meal stops along the way.

Estimated distance: 730 miles each way / 1,460 miles round trip.

                                            School         25          32          47          50          56
                                             Bus        Passenger   Passenger   Passenger   Passenger   Passenger
Day 1 Rolla, MO to Duluth, MN
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 1
                                            School
                                            Bus will
Day 2 No bus service required
                                             not be
Other (List specifics below)
                                           evaluated
                                            for this
Day 3 Duluth, MN to Rolla, MO                 trip
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 2
                       TOTAL TRIP # 9

Please explain Other Charges, if any:
__________________________________________________________________________________________________
__________________________________________________________________________________________________




RFP # 8291SRP
Proposal Form                                                                                           Page 41
Trip 10: Multiple Destinations
Day 1           Leave Rolla, MO and travel to Allendale, MI
                Estimated distance: 560 miles

Day 2           Shuttle between hotel, softball game (3 pm), and restaurants (lunch & dinner)
                Estimated distance: 25 miles

Day 3           Leave Allendale, MI and travel to Detroit, MI for 3 pm double header softball game
                Estimated distance: 175 miles
                After game, leave Detroit, MI and travel to Ashland, OH
                Estimated distance: 155 miles

Day 4           Shuttle between hotel, restaurant (lunch), and softball games (doubleheader at 3 pm),
                Estimated distance: 25 miles
                After game, leave Ashland OH and travel to Louisville, KY
                Estimated distance: 300 miles

Day 5           Shuttle between hotel and restaurants (lunch & dinner)
                Estimated distance: 25 miles

Day 6           Shuttle between hotel, softball games (doubleheader at 12 pm), and restaurant (lunch)
                Estimated distance: 25 miles
                After games, leave Louisville, KY and travel to Highland Heights, KY
                Estimated distance: 105 miles

Day 7           Shuttle between hotel, games (doubleheader at 12 pm), and restaurant (lunch)
                Estimated distance: 25 miles
                After games, leave Highland Heights, KY and travel to Rolla, MO.
                Estimated distance: 500 miles

                                             School          25             32          47            50          56
                                              Bus         Passenger      Passenger   Passenger     Passenger   Passenger
Day 1 Rolla, MO to Allendale, MI
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)               School
Total Day 1                                Bus will
                                           not be
Day 2 Shuttle Services                     evaluated
Delivery Charge                            for this
Minimum Trip Charge                        trip.
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 2




RFP # 8291SRP
Proposal Form                                                                                                  Page 42
Trip 10: continued

Day 3 Allendale, MI to Detroit, MI to
Ashland, OH
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 3

Day 4 Shuttle then Ashland, OH to
Louisville, KY
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 4

Day 5 Shuttle Services
Delivery Charge
Minimum Trip Charge
                                        School
Additional Driver                       Bus will
Mileage (Cost Per Mile)                 not be
Other (List specifics below)            evaluated
Total Day 5                             for this
                                        trip.
Day 6 Shuttle then Louisville, KY to
Highland Heights, KY
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 6

Day 7 Shuttle then Highland Heights,
KY to Rolla, MO
Delivery Charge
Minimum Trip Charge
Additional Driver
Mileage (Cost Per Mile)
Other (List specifics below)
Total Day 7
                      TOTAL TRIP # 10




RFP # 8291SRP
Proposal Form                                       Page 43
                                      PROPOSAL BASIS 1 – SUMMARY
  Please list the Sample Trip totals from pages 36 through 43 above on the chart below and calculate a total for
                                      Sample Trips # 1 - # 10 for each bus size.
                            Respondent may list pricing for one, multiple, or all bus sizes.
                            School buses will be evaluated on Sample Trips # 1 - # 5 only.

                             School           25              32              47              50              56
                              Bus          Passenger       Passenger       Passenger       Passenger       Passenger
Sample Trip # 1          $             $               $               $               $               $
Sample Trip # 2          $             $               $               $               $               $
Sample Trip # 3          $             $               $               $               $               $
Sample Trip # 4          $             $               $               $               $               $
Sample Trip # 5          $             $               $               $               $               $
Sample Trip # 6                        $               $               $               $               $
                         School bus
Sample Trip # 7             not        $               $               $               $               $
Sample Trip # 8          evaluated     $               $               $               $               $
Sample Trip # 9           for this     $               $               $               $               $
                            trip
Sample Trip # 10                       $               $               $               $               $

             Total
      Sample Trips
         # 1 - # 10 $                  $               $               $               $               $




RFP # 8291SRP
Proposal Form                                                                                               Page 44
                           PROPOSAL BASIS 2 –
EXCLUSIVE CONTRACT FOR LONG DISTANCE ATHLETIC DEPARTMENT TRIPS, MULTIPLE
                   CONTRACTS FOR ALL REMAINING TRIPS

If Proposal Basis 2 is awarded by the University, one (1) Contractor will be selected to provide charter services for all
Missouri S&T Athletic Department trips of 250 miles or more, round trip distance. This Contractor will be referred
to as the Exclusive Athletic Long Distance Contractor (EALDC).

To be considered for the EALDC, Respondent must list an additional discount off pricing submitted for
Proposal Basis 1. Please list the discount below.

                                                          _________________________ Percent

Selection of the Exclusive Athletic Long Distance Contractor (EALDC) will be based on the following calculation:
The cost of Sample Trips # 8 – 10 for bus sizes 25 passenger, 32 passenger, 47 passenger, and 56 passenger or larger will
be added together to get a total cost. The percentage discount listed by Respondent will be applied to the total cost to get
a Final Amount. The Respondent with the lowest Final Amount will be awarded the maximum financial points possible
(60 points). All other Respondents will be awarded Financial Points using a weighted average. The Respondent with
the highest sum total of Financial and Non-Financial Points will be awarded the EALDC contract if this proposal basis is
selected for award.

Please list the trip totals from pages 40 through 43 above on the chart below and calculate a sum total for Sample
Trips # 8 - # 10.

                               25             32                 47            50             56
                            Passenger      Passenger          Passenger     Passenger      Passenger
Sample Trip # 8             $             $               $                $              $
Sample Trip # 9             $             $               $                $              $
Sample Trip # 10            $             $               $                $              $
 Total Sample Trips
           # 8 - # 10 $                   $               $                $              $
                                           Total Sample Trips # 8 - # 10, All Bus Sizes: $
                                                   Deduct the % discount x line above $
                                                                             Total Cost
                                                                       Proposal Basis 2 $

In addition to the EALDC, it is anticipated up to three (3) additional contracts will be awarded. Selection of these
Contractors will be made from the remaining responses to Proposal Basis 1. Contracts will be awarded to respondents
with the highest sum total of Financial and Non-Financial Points. Campus departments, including the Athletic
Department, may select any Contractor for the remaining trips for which charter bus services are required.




RFP # 8291SRP
Proposal Form                                                                                                       Page 45
                            PROPOSAL BASIS 3 –
EXCLUSIVE CONTRACT FOR ALL ATHLETIC DEPARTMENT TRIPS, MULTIPLE CONTRACTS
                         FOR ALL REMAINING TRIPS

If Proposal Basis 3 is awarded by the University, one (1) Contractor will be selected to provide ALL charter services for
all Missouri S&T Athletic Department trips. This Contractor will be referred to as the Exclusive Athletic Contractor
(EAC).

To be considered for the EAC, Respondent must list an additional discount off pricing submitted for
Proposal Basis 1. Please list the discount below.

                                                          _________________________ Percent

Selection of the Exclusive Athletic Contractor (EAC) will be based on the following calculation:
The cost of Sample Trips # 1 – 10 for bus sizes 25 passenger, 32 passenger, 47 passenger, and 56 passenger or larger will
be added together to get a total cost. The percentage discount listed by Respondent will be applied to the total cost to get
a Final Amount. The Respondent with the lowest Final Amount will be awarded the maximum financial points possible
(60 points). All other Respondents will be awarded Financial Points using a weighted average. The Respondent with
the highest sum total of Financial and Non-Financial Points will be awarded the EAC contract if this proposal basis is
selected for award.

Please list the trip totals from pages 36 through 43 above on the chart below and calculate a sum total for Sample
Trips # 1 - # 10.

                               25             32                 47           50              56
                            Passenger      Passenger          Passenger    Passenger       Passenger
Sample Trip # 1             $             $               $               $               $
Sample Trip # 2             $             $               $               $               $
Sample Trip # 3             $             $               $               $               $
Sample Trip # 4             $             $               $               $               $
Sample Trip # 5             $             $               $               $               $
Sample Trip # 6             $             $               $               $               $
Sample Trip # 7             $             $               $               $               $
Sample Trip # 8             $             $               $               $               $
Sample Trip # 9             $             $               $               $               $
Sample Trip # 10            $             $               $               $               $

 Total Sample Trips
           # 1 - # 10 $                   $               $               $               $
                                           Total Sample Trips # 1 - # 10, All Bus Sizes: $
                                                   Deduct the % discount x line above $
                                                                             Total Cost
                                                                       Proposal Basis 3 $
In addition to the EAC, it is anticipated up to two (2) additional contracts will be awarded. Selection of these Contractors
will be made from the remaining responses to Proposal Basis 1. Contracts will be awarded to respondents with the
highest sum total of Financial and Non-Financial Points. Campus departments, excluding the Athletic Department, may
select any Contractor for the remaining trips for which charter bus services are required.
RFP # 8291SRP
Proposal Form                                                                                                       Page 46
AUTHORIZED RESPONDENT REPRESENTATION

Number of calendar days delivery after receipt of     Payment Terms
order

Authorized Signature                                  Date


Printed Name                                          Title

Company Name

Mailing Address

City, State, Zip

Phone No.                                     Federal Employer ID No.

Fax No.                                       E-Mail Address

Circle one:        Individual      Partnership       Corporation
If a corporation, incorporated under the laws of the State of__________
Licensed to do business in the State of Missouri? ____yes     _____no

This signature sheet must be returned with your proposal.
At least one copy of proposal with an original signature must be provided.




RFP # 8291SRP
Authorized Respondent Representation                                         Page 47
                                     M/WBE PARTICIPATION FORM

If proposing MBE/WBE participation, the contractor/supplier must indicate below the percentage of qualified
MBE and WBE participation committed to in relation to the total dollar value of the contract regardless of
whether the contractor/supplier is awarded one, some, or all of the categories being proposed. Overall the MBE
and WBE participation must not be contingent upon award of a specific category, and the contractor/supplier, if
awarded a contract, must be able to achieve the stated participation for the resulting contract regardless of the
categories awarded or not awarded. The contractor/supplier must be able to achieve participation stated below
for the total value of the awarded contract(s). If the contractor/supplier is a qualified MBE and/or WBE, the
contractor/supplier may indicate 100% participation.

The University’s MBE participation goal for this bid is 5 %.
The University’s WBE participation goal for this bid is 5 %.

The contractor supplier is committed to the following MBE and WBE participation on this bid:

Total MBE Participation _____%               Total WBE Participation_____%

Complete the following table indicating the firms used to meet the participation levels indicated.

            MBE Firm Name                MBE %         of WBE Firm Name             WBE %            of
                                         Contract                                   Contract




                ------------THIS FORM MUST BE SUBMITTED WITH THE BID-------------




RFP # 8291SRP
M/WBE Participation                                                                                       Page 48
                                            CERTIFYING MBE/WBE AGENCIES

MBE/WBEs are those businesses certified as disadvantaged by an approved agency. The Bidder is responsible
for obtaining information regarding the certification status of a firm. A list of certified firms may be obtained
by contacting the agencies listed below. Any firm listed as disadvantaged by any of the following agencies will
be classified as a MBE or WBE by the University.

St. Louis Development Corporation                         Kansas City Minority Supplier Council
1015 Locust                                               3017 Main Street, Suite 100
St. Louis, MO 63101                                       Kansas City, MO 64108-3323
314/622-3400; 314/622-3413 (Fax)                          816/931-9672; 816/931-9673 (Fax)
CONTACT: Minority Business Development Manager            CONTACT: Executive Director

Bi-State Development Agency                               Kansas City Minority Supplier Council
707 North First Street                                    3017 Main Street, Suite 100
St. Louis, MO 63102-2595                                  Kansas City, MO 64108-3323
314/982-1457; 314/982-1558 (Fax)                          816/931-9672; 816/931-9673 (Fax)
CONTACT: Disadvantaged Business Enterprise Coordinator    CONTACT: Executive Director

St. Louis Minority Business Council                       U.S. Small Business Administration - Kansas City, MO
308 North 21st St., 7th Floor                             8(a) Contractors, Minority Small Business
St. Louis, MO 63101                                       323 W. 8th Street, Suite 501
314/241-1143; 314/241-1073 (Fax)                          Kansas City, MO 66105
CONTACT: Executive Director                               816/374-6729; 816/374-6759 (Fax)
                                                          CONTACT: Business Opportunity Specialist

U.S. Small Business Administration - St. Louis, MO        State of Missouri-Office of Administration
8(a) Contractors, Minority Small Business                 Division of Design and Construction, Minority Business Development
815 Olive St., Room 242                                   P.O. Box 809, Harry S. Truman State Office Building
St. Louis, MO 63101                                       Room 730, 301 West High Street
314/539-6600; 314/539-3785 (Fax)                          Jefferson City, MO 65102
CONTACT: Business Opportunity Specialist                  573/751-6908; 573/526-3097 (Fax)
                                                          CONTACT: Minority Contracts Coordinator

Lambert St. Louis International Airport                   Missouri Department of Transportation
4610 N. Lindbergh, Suite 240                              Division of Construction
Bridgeton, MO 63044                                       P.O. Box 270
314/551-5000; 314/551-5013 (Fax)                          Jefferson City, MO 65102
CONTACT: Program Specialist                               573/751-6801; 573/526-5640-6555 (Fax)
                                                          CONTACT: Disadvantaged Business Enterprise Coordinator

City of Kansas City, Missouri                             Illinois Department of Transportation
Human Relations Department, MBE/WBE Division              MBE/WBE Certification Section
4th Floor, City Hall                                      2300 Dirkes Parkway
Kansas City, MO 64106                                     Springfield, IL 62764
816/274-1432; 816/274-1025 (Fax)                          217/782-5490
CONTACT: Minority Business Specialist                     CONTACT: Certification Manager

State of Missouri-Office of Administration
Division of Purchasing & Materials Management
Minority Purchasing Unit
P.O. Box 809
Jefferson City, MO 65102
800/592-6019; 573/751-7276 (Fax)
CONTACT: MBE/WBE Certification Coordinator




RFP # 8291SRP
M/WBE Participation                                                                                                  Page 49

								
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