Rolling Hills Property Owners Association

							                 Rolling Hills Property Owners Association
              Minutes, Executive Board Meeting, June 22, 2009,

The meeting was held at the store on the Corner of FM 1736 and Killarney instead of at the Park
Grounds.
In attendance were Bob Faber, Cricket Nixon, Kyle Cline, Hubert Harrell, Kae Palt, Victor
Laskoskie and Kevin Warren as interim board member replacing Lloyd McKnight. Also in
attendance as guests were Rick Dauer and Terry Palt
With a quorum present meeting, was called to order at 7:08 PM by Board President Victor
Laskokie.
The meeting was opened with a prayer, lead by Victor Laskoskie.
.Kevin Warren has consented to act as Park & Pool Chairman. Motion made to accept Kevin’s offer
to act as Pool and Park Committee Chair, made, seconded and passed.
Meeting nights were changed from the fourth Monday to fourth Tuesday so that there would not be
a conflict with the RHVFD meeting nights and members of each Board would be free to attend
either or both meetings.
The Minutes of May 26, 2009 were read and approved with corrections as noted
Kae Palt read the Treasurer’s Report. Report Approved. Copy of Treasurers Report was supplied to
Victor Laskoskie. The Association Account has a balance $14,081.63 as 6/22/09. A motion to
accept the Treasurers Report was seconded and passed.
Committee Reports
Compliance Committee: Gary Robinson, Compliance Chair was absent and Kyle Cline, reported he
had made four contacts and progress was made on each. Most notable was the cleanup started on
West Road. This property has been sold and the Title Company neglected to collect the $940.00 in
back dues. Kae is working with the Title company to correct this and the past due dues should be
forthcoming to the Association Treasurer. Kae turned in a list of locations with old unregistered
cars. This list is to be turned over to Winfred Roberts, County Environmentalist and the County will
take charge from there. There has been problems locating Terry Cummings but as the property is in
he and Vivian Cummings name and she can now be served.

Parks & Pool Committee: Bob Faber reported that the pool is open and looks better than it has in
some time. There are still some areas that need some paint and maintenance. Boy Scout Troop 1477
has volunteered a service day for work at the parks and pool. The arrangement as to the date needs
to be coordinated. Kae ask about chemical spraying along the edge of the lakes as a snake control.
It was decided to defer to the County Environmentalist as to a solution.

Webmaster; Bob Faber reported website is active and there have no major changes since last
meeting.
Architectural and Compliance; Bob Faber reported he had not received any new request for
buildings. All current construction is within Deed Restrictions. Bob suggested that a notice of
approved plans be posted on the website. This is to be done.
Old Business:
On the Hernadez issue, Kae stated she has held off on filing the complaint to assure that there is no
issue of selective enforcement of Deed Restrictions. Board President Laskoskie responded that
there should be no issues as we have approached others with compliance issues and they have
cooperated with the Association Deed Restrictions and there has been no need to make other
filings. Filing of Complaints is a last resort where there has been no voluntary cooperation. In this
regard a record of issues addressed and how they were (are being) complied with. In this regard
Kae has made a file for each property owner with lot, block and section noted. Kyle asks for a copy
of the Subdivision Plat so that he may enlarge it and thereby more easily identify properties.
Discussion on people with animal non compliance issue was tabled.
There was a discussion on expenses and donations for the open house Kids Day and the various
awards for each of the divisions of the entrants may fall into. It was found that the expenses would
be minimal and a motion to proceed with a budget not to exceed $200.00 for the acquisition
required items was made, seconded and passed.
Cricket presented prices and specifications for two Security Camera Systems for the pool
area. One, a rather sophisticated system from HiTech priced at $2085.00 and as another
option Cricket gave information on “Wildlife Cameras” available from Academy. These
cameras are motion activated day/night compatibility. These cameras can be pole mounted
and inside protective covers. Pricing was very competitive. Further discussion on this item
was tabled.
Pavilion Paint and resurfacing was discussed. Cowboy’s stated that there did not need any
additional material for the re-surfacing and all was needed was the existing material be
bladed out smooth and rolled in. They were instructed to proceed at the stated price of
$45.00/hour. On the issue of the paint it was suggested that the board get someone with a
paint spray rig and just repaint what is there as it all appears to be sound.
The mowing bid as e-mailed was accepted and Barkley’s was the winning Bidder.
Association Liability Insurance was briefly discussed with no resolution. An
A letter of appreciation was sent to Mike Hartman.
The sign easements were presented for review. Cricket requested some modifications in the
easement. Bob is to attend to these changes.
New Business:
Bob made a motion that the park recently designated as “Dam Park” be renamed “Spillway
Park” Motion seconded and passed.
Cricket suggested adding a committee for Road and Drainage Committee. Cricket
volunteered to head this committee. A motion was made to accept Cricket’s offer to Chair
the committee was made seconded and passed. Mr. C.E. Hodde volunteered to serve on this
Committee.
Bob made a suggestion that our Volunteer to maintain the pool has worked far beyond our
expectations and the Association should find some way to express.
It was reported that the Fire Department has completed the tree trimming along the roads
where the roads are passable. Cowboys Construction made a proposal to grade the right of
ways and improve some of the roads. The Board asks for a price/bid on this work. The
scope of the work is to clear brush, grade the R/W, dispose of the brush and trees and
improve the roads to a condition that is passable. It will require a new drainage pipe. The
current budget provides for $2500.00 to be spent for road and drainage repairs. Cowboy’s
are to proceed under the Board’s Authorization with a limit of not to exceed the funds
budgeted.

There being no new business there was a motion to adjourn which was seconded and
passed. Meeting Adjourned.

The next regular scheduled meeting is at 7:00 P.M., Tuesday, July 28, 2009 at Cowboys
Corner Store.