23 by huanghengdong

VIEWS: 1 PAGES: 8

									MARCH 9, 2011 REGULAR MEETING OF THE BOARD OF TRUSTEES

I.       CALL TO ORDER

          Mayor Pawliczek called the meeting to order with the Pledge to the Flag at 7:30 p.m.

          Board Members Present:       Mayor Pawliczek, Trustees Fuller, Chevrier, Barczak and
                                       Slattery

          Board Members Absent:        None

II.       MINUTES

          Motion made by Trustee Fuller seconded by Trustee Slattery to approve the minutes of
          the Regular meeting of February 9, 2011 and the Special Meeting of February 28, 2011.

          VOTE:         5 YES                  0 N0

III.      FINANCIAL REPORTS

       1. Treasurer’s Report

          Motion made by Trustee Slattery seconded by Trustee Chevrier to approve the
          Treasurer’s Report and Budget Status Reports for the month of February 2011.

          VOTE:          5 YES         0 NO

       2. Payment of Vouchers

          Motion made by Trustee Fuller seconded by Trustee Chevrier to approve payment of the
          vouchers as audited.
          VOTE:          5 YES         0 NO
       3. Fund Loans and Transfers

          Motion made by Trustee Chevrier seconded by Trustee Slattery to approve a loan from
          the General Fund to the Capital Fund in the amount of $95.00 for costs associated with
          the 2010 HUD project, (Jayne St. water main replacement, Phase II), and $142.50 for
          engineering for the sewage treatment plant and $3,907.50 for engineering fees associated
          with the Coleman/Seward Park water booster station.

          VOTE:         5 YES          0 NO

       4. Budget Transfers and Adjustments
          Motion made by Trustee Fuller seconded by Trustee Chevrier to authorize the Treasurer
          to make the following fund transfers:

1
      General Fund                         To                     From
      Justice legal services               $ 1,000.00
      Police Supplies                      $ 500.00
      Highway materials                    $ 5,000.00
      Snow supplies                        $ 6,000.00
      Youth Rec. salaries                  $ 200.00
      Sanitation fuel                      $ 500.00
      Contingency                                                 $12,000.00
      Police computer support                                     $ 500.00
      Youth rec. supplies                                         $ 200.00
      Highway fuel                                                $ 500.00
      Total:                               $13,200.00             $13,200.00

      Sewer Fund                           To                     From
      Plant repairs                        $ 5,000.00
      Plant chemicals                                             $ 5,000.00
      Total:                               $ 5,000.00             $ 5,000.00

      Water Fund                           To                     From
      Plant auto                           $ 3,000.00
      Transportation salaries                                     $ 3,000.00
      Total:                               $ 3,000.00             $ 3,000.00

      VOTE:          5 YES          0 NO

IV.   ANNOUNCEMENTS AND CORRESPONDENCE

      1. R.P. Hubbell and Company sent a proposal for a self-contained appraisal of the
      Mapes/Seward Property in the amount of $3,000.
      2. DeWan & Schott Appraisal Associates sent a proposal for a self-contained appraisal of
      the Mapes/Seward Property in the amount of $1970.00. They require a $1000.00 retainer
      be paid in advance.
      3. Gary & Kathy Randall are requesting a waiver from the law requiring their property be
      hooked into the public sewer system. They cite concerns with storm water backwash,
      freezing of the sewer pipe, too much risk to mature trees and state their septic system is
      working perfectly.
      4. Vince Copello sent a list of items that the Seward Seniors would like done at the
      Senior Center including ceiling and floor fans to improve air circulation, an outside
      garbage bin and a lockable cabinet for all paper supplies to prevent theft.
      5. Mark Coleman, Orange-Ulster BOCES, sent notice of a presentation they are hosting
      on behalf on March 22, 2011 where Orange & Rockland plans to discuss incentives they
      are offering to reduce Kilowatt consumption.
      6. Certified Appraisal Service sent a proposal for a self-contained appraisal of the
      Mapes/Seward property in the amount of $1800.00, payable in full immediately.



2
       7. William Rudge, NYS DEC, sent his decision that the use of triploid grass carp to
       control aquatic vegetation in Glenmere Lake would likely impact the northern cricket
       frog and therefore is not a viable solution. He suggests we try milfoil weevils as an
       alternative and states the DEC will support this as a viable option for milfoil management
       in Glenmere Lake.
       8. Gerald MacDonald is recommending that TAM Enterprises be paid for work
       performed to date at the Coleman-Seward Park water booster station in the amount of
       $61,289.00.

V.     REPORTS OF THE TRUSTEES

       Thomas Fuller – Police and Building & Planning
       Thomas Chevrier –Youth Recreation & Buildings and Grounds
       Brian Slattery – DPW
       John Barczak – Sewer and Water

VI.    UNFINISHED BUSINESS

       Mr. Sicina, Mr. Sal Puglisi and Mr. Scott Nicholson – Noise Complaint Pharmline

       Building Inspector Mateosian stated there was nothing new to report and that he hadn’t
       received any complaints this month. Pharmline had stated they would be installing sound
       reducing equipment, so maybe they have.

VII.   NEW BUSINESS

       1.   Change Recycling Schedule

       Motion made by Trustee Barczak seconded by Trustee Fuller to change the recycling
       program to a co-mingled single-stream program with collection on Fridays, except
       holidays, effective April 8, 2011.

       VOTE:          5 YES          0 NO

       2. Surplus Equipment

       Motion made by Trustee Chevrier seconded by Trustee Slattery to declare the following
       equipment as surplus and sell them in “As Is” condition:
             1999 Crown Victoria Police Car
             1988 GMC 7000 Dump Truck

       Sealed bids for the purchase of these items will be accepted until 2:00 PM on April 12,
       2011, at which time they will be publically opened. Bids will be awarded at the April 13,
       2011 Regular Meeting. The Board reserves the right to accept or reject any and all bids.

       VOTE:          5 YES          0 NO

3
    3. Organizational Meeting

    Motion made by Trustee Slattery seconded by Trustee Barczak to hold the annual
    Organizational Meeting on April 4, 2011 at 7:00 PM.

    VOTE:                   5 YES          0 NO

    4. Spring Cleanup

    Motion made by Trustee Barczak seconded by Trustee Fuller to hold Spring Cleanup the
    week of May 15, 2011.

    VOTE:           5 YES           0 NO

    5. Seward Senior Requests

    We requested ceiling fans as part of the $12,000 grant and are awaiting a signed contract
    before expending any money.

    Mayor Pawliczek stated that we needed to wait for a contract from the State to purchase
    and install any fans. We can price the other two items and see how they fit into the
    budget.

    Mr. Brunswick stated he would look into the garbage container.

    6. Feral Cats

    There have been complaints regarding people feeding feral cats on Sturr Lane. They are
    propagating to numbers upward of 40 and are defecating on neighbor’s properties. The
    neighbors are not happy. A discussion would be in order. The Village of Warwick
    adopted a cat law early last year.

    Mr. Mateosian stated he had checked with the Humane Society and they don’t handle
    cats. Becky, from the Society, felt the Village of Warwick’s law was somewhat
    unworkable and she is looking at other options for us. The situation is intolerable for the
    neighbors, there are over 40 cats running around, so we need a law we can enforce.

    Mayor Pawliczek stated it would be discussed at the next work session.

    7. Self-Contained Appraisal Proposals

    Motion made by Trustee Barczak seconded by Trustee Chevrier to accept the proposal
    for a self-contained appraisal from Certified Appraisers in the amount of $1800.00 if they
    agree to accept payment after the work is completed.



4
    VOTE:                  5 YES           0 NO

    8.   The Randall’s request for a waiver

    The Randall’s have requested a waiver from our Code regarding connection to our
    sanitary sewer system. A discussion would be in order.

    Mayor Pawliczek stated he believes everyone close to a trunk line is hooked up to the
    sewer system. If we are to consider this at all, the Randall’s would need to provide us
    with a certified engineer’s report providing an “as built” of the septic system, that it is in
    good working order and that it is adequate for the number of people it is servicing. We
    need to make sure it is not polluting the stream.

    Motion made by Trustee Fuller seconded by Trustee Barczak that the Randall’s be asked
    to provide a certified engineer’s report providing us with an “as built” of the current
    septic system, certification that the system is in good working order and that it is
    adequate for the number of people it is servicing.

    VOTE:                  5 YES           0 NO

    9.   Retirement Resolution for Elected & Appointed Officials

    Motion made by Trustee Chevrier seconded by Trustee Fuller to adopt the following
    resolution;
    BE IT RESOLVED, that the Board of Trustees of the Village of Florida, Location Code
    40332, hereby establishes the following as standard work days for elected and appointed
    officials and will report the following days worked to the New York State and Local
    Employees’ Retirement System based on the time keeping system records or the record
    of activities maintained and submitted by these official to the clerk of this body:

    Mayor, James R. Pawliczek, Sr., xxxxx7927, Reg. #09777731, whose term runs from
    4/1/10 – 3/31/12 shall have a standard work day of 6 hours, for reporting purposes to the
    NYS Retirement System and shall be reported for 10 days per month based upon an
    estimate;
    Trustee, Thomas Fuller, xxxxx4540, Reg. #14707780, whose term runs from 4/1/10 –
    3/31/12 shall have a standard work day of 6 hours for reporting purposes to the NYS
    Retirement System and shall be reported at 5 days per month as based upon a Record of
    Activities;
    Treasurer, Walter Kujawski, xxxxx0289, Reg. #13275557, whose term runs from 4/1/10-
    3/31/12, shall have a standard work day of 6 hours for reporting purposes to the NYS
    Retirement System and shall be reported at 11 days per month based upon a Record of
    Activities;
    Building Inspector, Adrian Mateosian, xxxxx3480, Reg.#43435031, whose term runs
    4/1/10 – 3/31/12, shall have a standard work day of 6 hours for reporting purposes to the
    NYS Retirement System and shall be reported as determined by the bi-weekly time sheet.



5
    VOTE:                  5 YES          0 NO

    10. Purchase of Sewer Cleaner Hose

    Motion made by Trustee Slattery seconded by Trustee Barczak to authorize the purchase
    of 500 feet of ¾” hose for the JetVac sewer cleaner in the amount of $2172.73 from
    JetVac.


    VOTE:          5 YES           0 NO

    11. Payment to TAM Enterprises

    Motion made by Trustee Fuller seconded by Trustee Chevrier to accept the
    recommendation of Engineer MacDonald and payment to TAM Enterprises in the
    amount of $61,289.00 and to authorize a loan to the Capital Fund in the amount of
    $61,289.00.

    VOTE:          5 YES           0 NO

    12. Monthly Work Session


    Motion made by Trustee Barczak seconded by Trustee Fuller to hold the monthly work
    session Monday, March 28, 2011 at 7:00 PM at Village Hall.

    VOTE:          5 YES           0 NO

    13. Public Hearing – 2011/12 Budgets

    Motion made by Trustee fuller seconded by Trustee Barczak to hold a Public Hearing on
    the 2011/12 proposed budgets, immediately followed by a Special Meeting to adopt the
    budgets, as proposed or amended.

    VOTE:          5 YES           0 NO

VIII. PUBLIC COMMENT

            Mr. Mark Tibbetts stated he has spoken with Trustee Slattery several times and
    the Home Owner’s Association met with Beazer last night and we are very disappointed
    regarding the size and prices of the homes they plan to build amongst our homes. We are
    asking the Village to intervene to ask them to build a better product.

    Mayor Pawliczek stated that the Village understands their concerns, but there really isn’t
    anything we can do. The only stipulation in our Code is that all single family residences
    exceed 1000 square feet.


6
    Mr. Geoffrey Cassar stated that homes up there are in the 2400 - 3300 sq. ft. range.
    Yesterday we were told they are looking to build them in the 1800 – 2900 sq. ft. range.
    We understand the need in this economy to downsize, but perhaps you could stipulate the
    placement of the smaller homes. For example, if there is a vacant lot between two 2400
    sq. ft. homes they would need to build a home that size on the vacant lot, not an 1800 sq.
    ft. one. That would completely diminish our values.

    Mayor Pawliczek asked if that had been discussed with Beazer Homes.

    Mr. Cassar stated yes, but they told us the styles and sizes had already been approved by
    the Village. We love our community and want to maintain its integrity. The current
    models are no longer available for future homeowners; it will be a completely different
    package. We don’t know what incentives are being offered by we don’t want our
    properties devalued.

    Mayor Pawliczek stated he didn’t believe the subdivision approval stipulated the size of
    the homes that had to be built.

    Attorney Kunert stated that the Planning Board approves lot sizes, roads, etc. Styles and
    sizes are not part of the approval process.

    Building Inspector Mateosian stated they did have four different models given
    architectural review by the Planning Board. If they are proposing something different,
    they will need to go back to the Planning Board for architectural review again.

    Mayor Pawliczek questioned if the ARB could stipulate square footage.
    Attorney Kunert stated not, but perhaps we could reach out to Beazer and try to exert
    some pressure based upon what we heard this evening.

    Mr. Cassar stated the new models are completely different. Instead of a 45’ house, they
    are 35’.

    Attorney Kunert stated that this is more of a Planning Board function, but the Village
    Board can converse with them about this. The subdivision has been approved though.

    Mr. John Luca stated they are planning to start construction next month.

    Mr. Mateosian stated they probably don’t realize they need ARB approval for the new
    models. They were supposed to forward plans for the four new models to us two months
    ago, but we haven’t seen them. They have an in-house architect now, which is probably
    why they can’t use the original model designs.

    Mayor Pawliczek asked Engineer MacDonald to set up a meeting with John Herzog to
    discuss this.




7
       Mr. Cassar stated they are also planning to move dirt over un-dedicated roadways. We
       are asking that they re-route that plan so we can get the road dedicated and for the safety
       of our children. Those trucks always speed around there and we are concerned about
       safety.

       Mr. Richard Osborn stated he was one of the last to buy up there and the realtor told me
       they would not build homes for less than what we purchased yet now they are doing just
       the opposite. The builders told me the same thing.

       Mayor Pawliczek stated that if that is the case, the homeowners themselves would need
       to pursue that.

IX.   EXECUTIVE SESSION

       Motion made by Trustee Fuller seconded by Trustee Chevrier to enter into Executive
       Session for the purpose of discussing contract negotiations at 8:15 PM.

       VOTE:          5 YES          0 NO

       Motion made by Trustee Fuller seconded by Trustee Chevrier to return to Regular
       Session at 8:18 PM.

       VOTE:          5 YES          0 NO

X.    ADJOURNMENT

Motion made by Trustee Barczak seconded by Trustee Chevrier to adjourn the meeting at 8:18
PM.

VOTE:         5 YES           0 NO




8

								
To top