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									FERMANAGH DISTRICT             COMHAIRLE CHEANTAIR
COUNCIL                        FHEAR MANACH

POLICY AND RESOURCES            COISTE POLASAÍ AGUS
COMMITTEE                       ACMHAINNÍ

Minutes of the meeting of the Policy and Resources Committee
held in the Council Chamber, Townhall, Enniskillen on
Wednesday, 22nd July 2009 at 7.30 p.m.

PRESENT: Councillors Thomas O’Reilly (Chairman),
         Harold Andrews, Alex Baird, Cyril Brownlee,
         Gerry Gallagher, Stephen Huggett, Bert Johnston,
         Bertie Kerr, Brian McCaffrey, Gerry McHugh,
         John O’Kane and Patricia Rogers

ALSO PRESENT: Councillor Domhnall Ó Cobhthaigh

IN ATTENDANCE: Chief Executive, Director of Finance and
               Information Technology and Director of
               Technical Services.

PR67/09    MINUTES

           The Minutes of the meeting held on Wednesday, 24th
           June 2009 were approved and signed.

PR68/09    MATTERS ARISING

           Belcoo Community Centre
           Play School Building Extension (PR60/09)

           The Chief Executive informed Members that
           Councillor Domhnall Ó Cobhthaigh had left the
           meeting at 7.40 p.m and was not present when this
           item was discussed.

PR69/09    FINANCIAL REPORT

           The Committee considered the Financial Report
           which detailed a summary of the gross and net cost
           of service provision for the three months ended 30th
           June 2009. Net expenditure for the period amounted
           to £2,772,879 out of an annual budget of
           £12,636,738.

           Capital expenditure for June 2009 amounted to
           £104,233 and related to Drummee Waste Disposal
           and Recycling Centre; Killyvilly Depot Improvements;
                               2


          a Polystyrene Compactor and a new vehicle for
          Marble Arch Caves.

          Money Market Investments

          The Committee was provided with details of the
          Council’s investments at the 30th June 2009.

          Leasehold Rent

          The Committee was advised that at present
          leasehold rent was collected from fifteen properties
          in Enniskillen on a twice yearly basis to a total value
          of £50.50. Taking account of the administration
          costs there was no net benefit to the Council from
          collecting these rents.

          RECOMMENDED: That the Council cease to collect
          the leasehold rent from the fifteen properties in
          Enniskillen with immediate effect. The Council
          would, however, reserve the right to review this
          decision at a later date.

          Consultation Paper – Reform of the Planning
          System Northern Ireland

          The Committee was advised that, following the
          decision taken at the Planning Committee meeting,
          Mr. John Casey, Planning Consultant, Urban & Rural
          Associates, had provided a quote to prepare a
          response to the Consultation Paper. It was agreed
          that Mr. Casey would be asked to do a response at a
          fee of £3,000 and that he be invited to a meeting of
          the Planning Sub-Committee.

          RECOMMENDED: Accordingly.

PR70/09   TENDERS

          (a)   Bow Topped Bus Shelters

                The Committee was advised that tenders had
                been sought by public advertisement and eight
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      tenders had been received as detailed below:-

               TENDERER                  PRICE
      Rocklyn,                            £1,600.00
      Lisburn
      Urbanfab Street Products,           £7,500.00
      Sunderland
      Gerald Love Contracts,              £8,700.00
      Enniskillen
      Queensbury Shelters Ltd.,          £12,900.00
      Portsmouth
      Carrick Outdoor Ltd.,              £19,552.50
      Ormskirk
      Able Engineering,                  £22,260.00
      Norfolk
      Macemain + Amstad Ltd.,            £25,541.00
      Corby, Northants
      Able Engineering,                  £29,580.00
      Norfolk

      RECOMMENDED: That the tender of Urbanfab
      Street Products, Unit 4 Pennywell Industrial
      Estate, Sunderland for the supply and delivery
      of 6 No. Bow Topped Bus Shelters at £7,500.00
      plus VAT, being the lowest, be accepted. The
      lesser-priced tender had been withdrawn.

(b)   Mechanical Road Sweeper

      The Committee was advised that tenders had
      been sought by public advertisement and two
      tenderers had responded providing information
      on seven vehicles as detailed below:-

          TENDERER         TRADE-IN     TRADE-IN
                              NOT       ACCEPTED
                           ACCEPTED
      McCreath Taylor      £87,965.00    £82,965.00
      (NI) Ltd.,            (IVECO)       (IVECO)
      Lisburn
      McCreath Taylor      £89,995.00    £84,995.00
      (NI) Ltd.,            (IVECO)       (IVECO)
      Lisburn
      McCreath Taylor      £94,760.00    £89,760.00
      (NI) Ltd.,             (DAF)         (DAF)
      Lisburn
      SP Plant,            £95,917.00       ----
      Newtownards            (DAF)
                    4
          TENDERER          TRADE-IN     TRADE-IN
                               NOT       ACCEPTED
                            ACCEPTED
      SP Plant,             £94,522.00
      Newtownards            (IVECO)         ----
      SP Plant,             £96,917.00
      Newtownards             (DAF)          ----
      SP Plant,             £95,522.00
      Newtownards            (IVECO)         ----

      RECOMMENDED: That the tender of McCreath
      Taylor (NI) Ltd., 5 Flush Park, Lisburn for the
      supply and delivery of 1 No. Iveco Scarab
      Mechanical Road Sweeper at £87,965.00 plus
      VAT, plus £305.00 for road fund licence, being
      the lowest, be accepted.

      The trade-in valuation of £5,000.00 was not
      considered satisfactory and hence the existing
      2002 Iveco Scarab vehicle would be retained
      as stand-by and offered again when the next
      vehicle was being purchased or sold at auction
      if the offer was greater.

(c)   Minor Works at Castle Park Centre

      The Committee was advised that tenders had
      been sought by public advertisement and
      eleven tenders had been received as detailed
      below:-


                TENDERER                  PRICE
      Gerald Love Contracts,              £11,559.75
      Enniskillen
      Ranco Civils,                       £13,323.55
      Strabane
      McKenna Construction,               £13,825.95
      Dromore
      Leslie McGuckin,                    £14,566.00
      Cookstown
      Barrett Brothers,                   £14,884.50
      Omagh
      McAvoy Contracts,                   £14,649.00
      Banbridge
      G. B. Landscapes,                   £15,799.00
      Castlederg
      PFG Groundworks,                    £16,145.30
      Omagh
                    5
               TENDERER                  PRICE
      Northstone Ltd.,                   £17,051.04
      Coleraine
      Sean Flanagan,                     £19,450.00
      Derrygonnelly
      NICOR Construction,                £23,558.80
      Strabane

      RECOMMENDED: That the tender of Gerald
      Love, Drumboory, Enniskillen at £11,559.75
      plus VAT, being the lowest, be accepted.

(d)   Minor Works at Killyvilly

      The Committee was advised that tenders had
      been sought by public advertisement and
      fourteen tenders had been received as detailed
      below:-

                TENDERER                 PRICE
      M P Coleman Ltd.,                  £32,546.50
      Stewartstown
      Gerald Love Contracts,             £34,849.90
      Enniskillen
      Barrett Brothers Contracts         £36,114.60
      Ltd.,
      Omagh
      Ranco Civils Ltd.,                 £36,155.80
      Strabaneh
      McAvoy Contracts,                  £36,909.00
      Banbridge
      Leslie McGuckin,                   £37,543.00
      Cookstown
      G B Landscapes,                    £39,464.00
      Castlederg
      McKenna Construction,              £40,683.80
      Fintona
      Mills Contracts Ltd.,              £45,633.40
      Dromore
      McAvoy Construction LLP,           £49,793.00
      Banbridge
      PFG Groundworks Ltd.,              £55,801.00
      Omagh
      Northstone (NI) Ltd.,              £56,550.12
      Coleraine
      Caston Ltd.,                       £56,911.70
      Gortin
      Nicor Construction,                £58,002.00
      Strabane
                    6


      RECOMMENDED: That the tender of MP
      Coleman Ltd., Brigh Quarry, Brigh Road,
      Stewartstown at £32,546.50 plus VAT, being
      the lowest, be accepted.

(e)   Minor Works to Lay-Bys at Cavanaleck,
      Tamlaght and Killadeas

      The Committee was advised that tenders had
      been sought by public advertisement and
      fifteen tenders had been received as detailed
      below:-

                 TENDERER                 PRICE
      Gerald Love Contracts,             £38,555.90
      Enniskillen
      Barrett Brothers Contracts Ltd.,   £41,492.10
      Omagh
      McAvoy Contracts,                  £42,197.00
      Banbridge
      MP Coleman Ltd.,                   £44,798.80
      Stewartstown
      Ranco Civils Ltd.,                 £46,053.34
      Strabane
      T. K. Contracts (Ireland) Ltd.,    £46,587.75
      Fintona
      Mills Contracts Ltd.,              £47,629.15
      Dromore
      Northstone (NI) Ltd.,              £49,191.23
      Coleraine
      McKenna Construction,              £52,917.25
      Fintona
      PFG Groundworks Ltd.,              £54,639.20
      Omagh
      McAvoy Construction LLP,           £54,962.75
      Banbridge
      Sean Flanagan,                     £55,834.50
      Derrygonnelly
      Nicor Construction,                £58,951.80
      Strabane
      Leslie McGuckin,                   £60,462.50
      Cookstown
      GB Landscapes,                     £61,201.40
      Castlederg
                    7
      RECOMMENDED: That the tender of Gerald
      Love Contracts, Drumboory, Enniskillen at
      £38,555.90 plus VAT, being the lowest, be
      accepted.

(f)   Waste Compaction Baler

      The Committee was advised that tenders had
      been sought by public advertisement and
      seven tenders had been received as detailed
      below:-

                TENDERER                  PRICE
      F. Flynn Engineering,               £2,600.00
      Lisnaskea
      Gradeall International Ltd.,        £2,700.00
      Dungannon
      MacNabb Bros Waste                  £3,000.00
      Management Ltd.,
      Downpatrick
      MT Waste Management and             £3,350.00
      Manufacturing Ltd.,
      Cladybeg, Co. Armagh
      Orwak Environmental Services,       £7,250.00
      Smethwick, West Midlands
      Paka Waste Ltd.,                    £7,500.00
      Preston
      ABLE Engineering Ltd.,              £8,530.00
      Kings Lynn, Norfolk

      RECOMMENDED: That the tender of F. Flynn
      Engineering Limited, Unit 6, Manderwood Park,
      Lisnaskea for the supply and delivery of 2 No.
      Europak D50 Balers at a total cost of
      £5,200.00 plus VAT, being the lowest, be
      accepted.

(g)   Third Generation Pitch, Bawnacre Centre,
      Irvinestown

      The Committee was advised that tenders had
      been sought by public advertisement and
      nineteen tenders had been received as
              8
detailed below:-

           TENDERER                  PRICE
McDowell Installations,             £66,557.09
Belfast
Clive Richardson Ltd.,             £232,702.15
Craigavon
McAvoy Construction,               £246,735.75
Banbridge
McGrory Contractors,               £248,024.50
Lisnaskea
Barney Contracts Ltd.,             £248,942.17
Lisburn
Johnston Contracts,                £249,715.00
Lisnarick
Jemm Construction,                 £250,244.57
Castlederg
James Oliver Hearty & Sons,        £256,495.50
Newry
Kealey Ltd.,                       £259,940.63
Magherafelt
TD McKane & Son,                   £262,439.90
Castlederg
McKenna Construction,              £265,196.80
Fintona
Tony Patterson,                    £268,637.89
Saintfield
Crawford Contracts Ltd.,           £275,144.90
Ballymena
William & Henry Alexander Ltd.,    £276,861.79
Omagh
Prunty Contractors,                £279,854.00
Newtownbutler
Northstone (NI) Ltd.,              £289,787.40
Coleraine
Pulse Fitness,                     £294,920.50
Cheshire
Leslie McGuckin,                   £331,026.50
Cookstown
JME Civils,                        £403,566.04
Ballyclare

The contract was to construct a third
generation pitch, on the lower pitch area, at
the Bawnacre Centre, Irvinestown.

Application had been made for grant assistance
to the Sports Council (NI) and conditional on
the cost being below the £250,000 threshold
                    9
      the project could be delivered without further
      economic or options appraisal.

      RECOMMENDED: That the tender of Clive
      Richardson Ltd., 54 Derrycoose Road,
      Annaghmore, Portadown at £232,702.15 plus
      VAT, being the lowest tender to specification,
      be accepted.

      The acceptance of the tender was conditional
      on Sports Council approval of the funding and
      agreement to remove the fencing element of
      the contract. Fencing would be undertaken by
      the Council.

(h)   Playground Safety Inspections

      The Committee was advised that the Council
      had engaged the services of All Play Agencies,
      12 Crabtree Road, Ballynahinch, Co. Down to
      carry out a safety audit of all playgrounds in
      April 2007 and 2008.

      The Company had agreed to carry out the work
      again in May/June 2009 at the same rate of
      £45 per play park at an approximate total cost
      of £2,500.

      RECOMMENDED: That the work involved in
      carrying out a safety audit of all playgrounds
      be approved and payment made to All Play
      Agencies.

(i)   Environmental Improvement Works

      The Committee was advised that the Council
      had for some time been involved in trying to
      resolve adoption issues relating to
      Environmental Improvement Schemes in
      Derrygonnelly, Brookeborough, Belcoo,
      Garrison, Irvinestown, Ederney and
      Tullyhommen with the Department of Social
      Development. Additional works were required
      before the schemes could be adopted.

      Members noted that a letter had been received
      offering financial assistance to a total of
      £68,500.00, with a condition that the work
                              10
                would be completed and claimed by 31st
                December 2009.

                RECOMMENDED: That tenders be sought for
                Environmental Improvement Works, the
                contract awarded to the lowest tenderer and a
                report brought to the September meeting.

PR71/09   CONSULTATION ON A PRIVATE MEMBER’S
          BILL

          The Chief Executive reported that the Northern
          Ireland Assembly had requested the Council’s input
          on a draft proposal to introduce a private
          Member’s Bill to end dual mandates between the
          Assembly and local Councils. Consultation on the
          proposal would begin on 1st July 2009 and was
          scheduled to close on Wednesday 16th September.

          It was agreed that this was a matter for each Party
          or individual Member.

          RECOMMENDED: That the Council would not
          respond to the draft proposal.

PR72/09   COUNCILLOR’S ALLOWANCES

          The Committee was advised that the Department
          had now determined new maximum rates of
          travelling allowance for Councillors, at an agreed
          increase of 2.5%, effective from the 1st April 2009.
          These rates were in line with the increase in
          Councillors’ allowances in other regions and were in
          line with current public sector pay policy.

          RECOMMENDED: That the new rates of Basic
          Allowance would be applied at the maximum rate
          and Special Responsibility Allowances increased by
          2.5%, rounded to the nearest £10, effective from
          1st April 2009.

          A revised scheme of allowances would be issued to
          all Councillors, reflecting the changes, in due course.

PR73/09   ANNUAL EQUALITY REPORT 2008-09

          The Committee was advised that the Council, as a
          designated body, was required to provide an Annual
          Report on the implementation of Section 75 of the
                              11
          Northern Ireland Act 1998 and Section 49A of the
          Disability Discrimination Order 2006. The Report
          was provided to demonstrate the progress which the
          Council had made in progressing the promotion of
          equality and good relations duties and the outcomes
          achieved. A copy of the Executive Summary of the
          Report had been forwarded to Members.

          A Member raised concern regarding a significant
          reduction in the Council’s Community Relations
          budget and any implication that this may have on
          the Council’s agreed actions.

          RECOMMENDED: That the Annual Equality Report
          for the year 1st April 2008 – 31st March 2009 be
          agreed and forwarded to the Equality Commission by
          31st August 2009.

PR74/09   THE FERMANAGH TRUST

          The Chief Executive reported that correspondence
          had been received from The Fermanagh Trust
          requesting that the Council lease additional land at
          the Broadmeadow, Enniskillen to facilitate the
          expansion of Fermanagh House. The area of the site
          was 30 metres by 17 metres wide and a copy of the
          site location map was circulated to Members.

          The Committee was reminded that the Council had
          initially supported Fermanagh House by way of
          making a site available and its development had
          been a major success in providing office and meeting
          space to charities and community/voluntary
          organisations.

          It was agreed, in principle, that the Council lease an
          area of land 30 metres by 17 metres wide to the
          Fermanagh Trust, subject to the Trust providing
          more details of the project, securing the financial
          package required to build the extension and planning
          permission.

          RECOMMENDED: Accordingly.
                             12
PR75/09   FERMANAGH/OMAGH VOLUNTARY TRANSITION
          COMMITTEE

          The Committee noted the minutes of the meetings of
          the Voluntary Transition Committee held on 3rd
          February 2009; 8th April 2009 and 15th May 2009.


RISING:   The Committee rose at 9.15 p.m.

          All the Members were present for the duration of the
          meeting except Councillor B. Johnston who left at
          8.55 p.m.

								
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