FERMANAGH DISTRICT COMHAIRLE CHEANTAIR COUNCIL FHEAR MANACH POLICY AND RESOURCES COISTE POLASAÍ AGUS COMMITTEE ACMHAINNÍ Minutes of the meeting of the Policy and Resources Committee held in the Council Chamber, Townhall, Enniskillen on Wednesday, 22nd July 2009 at 7.30 p.m. PRESENT: Councillors Thomas O’Reilly (Chairman), Harold Andrews, Alex Baird, Cyril Brownlee, Gerry Gallagher, Stephen Huggett, Bert Johnston, Bertie Kerr, Brian McCaffrey, Gerry McHugh, John O’Kane and Patricia Rogers ALSO PRESENT: Councillor Domhnall Ó Cobhthaigh IN ATTENDANCE: Chief Executive, Director of Finance and Information Technology and Director of Technical Services. PR67/09 MINUTES The Minutes of the meeting held on Wednesday, 24th June 2009 were approved and signed. PR68/09 MATTERS ARISING Belcoo Community Centre Play School Building Extension (PR60/09) The Chief Executive informed Members that Councillor Domhnall Ó Cobhthaigh had left the meeting at 7.40 p.m and was not present when this item was discussed. PR69/09 FINANCIAL REPORT The Committee considered the Financial Report which detailed a summary of the gross and net cost of service provision for the three months ended 30th June 2009. Net expenditure for the period amounted to £2,772,879 out of an annual budget of £12,636,738. Capital expenditure for June 2009 amounted to £104,233 and related to Drummee Waste Disposal and Recycling Centre; Killyvilly Depot Improvements; 2 a Polystyrene Compactor and a new vehicle for Marble Arch Caves. Money Market Investments The Committee was provided with details of the Council’s investments at the 30th June 2009. Leasehold Rent The Committee was advised that at present leasehold rent was collected from fifteen properties in Enniskillen on a twice yearly basis to a total value of £50.50. Taking account of the administration costs there was no net benefit to the Council from collecting these rents. RECOMMENDED: That the Council cease to collect the leasehold rent from the fifteen properties in Enniskillen with immediate effect. The Council would, however, reserve the right to review this decision at a later date. Consultation Paper – Reform of the Planning System Northern Ireland The Committee was advised that, following the decision taken at the Planning Committee meeting, Mr. John Casey, Planning Consultant, Urban & Rural Associates, had provided a quote to prepare a response to the Consultation Paper. It was agreed that Mr. Casey would be asked to do a response at a fee of £3,000 and that he be invited to a meeting of the Planning Sub-Committee. RECOMMENDED: Accordingly. PR70/09 TENDERS (a) Bow Topped Bus Shelters The Committee was advised that tenders had been sought by public advertisement and eight 3 tenders had been received as detailed below:- TENDERER PRICE Rocklyn, £1,600.00 Lisburn Urbanfab Street Products, £7,500.00 Sunderland Gerald Love Contracts, £8,700.00 Enniskillen Queensbury Shelters Ltd., £12,900.00 Portsmouth Carrick Outdoor Ltd., £19,552.50 Ormskirk Able Engineering, £22,260.00 Norfolk Macemain + Amstad Ltd., £25,541.00 Corby, Northants Able Engineering, £29,580.00 Norfolk RECOMMENDED: That the tender of Urbanfab Street Products, Unit 4 Pennywell Industrial Estate, Sunderland for the supply and delivery of 6 No. Bow Topped Bus Shelters at £7,500.00 plus VAT, being the lowest, be accepted. The lesser-priced tender had been withdrawn. (b) Mechanical Road Sweeper The Committee was advised that tenders had been sought by public advertisement and two tenderers had responded providing information on seven vehicles as detailed below:- TENDERER TRADE-IN TRADE-IN NOT ACCEPTED ACCEPTED McCreath Taylor £87,965.00 £82,965.00 (NI) Ltd., (IVECO) (IVECO) Lisburn McCreath Taylor £89,995.00 £84,995.00 (NI) Ltd., (IVECO) (IVECO) Lisburn McCreath Taylor £94,760.00 £89,760.00 (NI) Ltd., (DAF) (DAF) Lisburn SP Plant, £95,917.00 ---- Newtownards (DAF) 4 TENDERER TRADE-IN TRADE-IN NOT ACCEPTED ACCEPTED SP Plant, £94,522.00 Newtownards (IVECO) ---- SP Plant, £96,917.00 Newtownards (DAF) ---- SP Plant, £95,522.00 Newtownards (IVECO) ---- RECOMMENDED: That the tender of McCreath Taylor (NI) Ltd., 5 Flush Park, Lisburn for the supply and delivery of 1 No. Iveco Scarab Mechanical Road Sweeper at £87,965.00 plus VAT, plus £305.00 for road fund licence, being the lowest, be accepted. The trade-in valuation of £5,000.00 was not considered satisfactory and hence the existing 2002 Iveco Scarab vehicle would be retained as stand-by and offered again when the next vehicle was being purchased or sold at auction if the offer was greater. (c) Minor Works at Castle Park Centre The Committee was advised that tenders had been sought by public advertisement and eleven tenders had been received as detailed below:- TENDERER PRICE Gerald Love Contracts, £11,559.75 Enniskillen Ranco Civils, £13,323.55 Strabane McKenna Construction, £13,825.95 Dromore Leslie McGuckin, £14,566.00 Cookstown Barrett Brothers, £14,884.50 Omagh McAvoy Contracts, £14,649.00 Banbridge G. B. Landscapes, £15,799.00 Castlederg PFG Groundworks, £16,145.30 Omagh 5 TENDERER PRICE Northstone Ltd., £17,051.04 Coleraine Sean Flanagan, £19,450.00 Derrygonnelly NICOR Construction, £23,558.80 Strabane RECOMMENDED: That the tender of Gerald Love, Drumboory, Enniskillen at £11,559.75 plus VAT, being the lowest, be accepted. (d) Minor Works at Killyvilly The Committee was advised that tenders had been sought by public advertisement and fourteen tenders had been received as detailed below:- TENDERER PRICE M P Coleman Ltd., £32,546.50 Stewartstown Gerald Love Contracts, £34,849.90 Enniskillen Barrett Brothers Contracts £36,114.60 Ltd., Omagh Ranco Civils Ltd., £36,155.80 Strabaneh McAvoy Contracts, £36,909.00 Banbridge Leslie McGuckin, £37,543.00 Cookstown G B Landscapes, £39,464.00 Castlederg McKenna Construction, £40,683.80 Fintona Mills Contracts Ltd., £45,633.40 Dromore McAvoy Construction LLP, £49,793.00 Banbridge PFG Groundworks Ltd., £55,801.00 Omagh Northstone (NI) Ltd., £56,550.12 Coleraine Caston Ltd., £56,911.70 Gortin Nicor Construction, £58,002.00 Strabane 6 RECOMMENDED: That the tender of MP Coleman Ltd., Brigh Quarry, Brigh Road, Stewartstown at £32,546.50 plus VAT, being the lowest, be accepted. (e) Minor Works to Lay-Bys at Cavanaleck, Tamlaght and Killadeas The Committee was advised that tenders had been sought by public advertisement and fifteen tenders had been received as detailed below:- TENDERER PRICE Gerald Love Contracts, £38,555.90 Enniskillen Barrett Brothers Contracts Ltd., £41,492.10 Omagh McAvoy Contracts, £42,197.00 Banbridge MP Coleman Ltd., £44,798.80 Stewartstown Ranco Civils Ltd., £46,053.34 Strabane T. K. Contracts (Ireland) Ltd., £46,587.75 Fintona Mills Contracts Ltd., £47,629.15 Dromore Northstone (NI) Ltd., £49,191.23 Coleraine McKenna Construction, £52,917.25 Fintona PFG Groundworks Ltd., £54,639.20 Omagh McAvoy Construction LLP, £54,962.75 Banbridge Sean Flanagan, £55,834.50 Derrygonnelly Nicor Construction, £58,951.80 Strabane Leslie McGuckin, £60,462.50 Cookstown GB Landscapes, £61,201.40 Castlederg 7 RECOMMENDED: That the tender of Gerald Love Contracts, Drumboory, Enniskillen at £38,555.90 plus VAT, being the lowest, be accepted. (f) Waste Compaction Baler The Committee was advised that tenders had been sought by public advertisement and seven tenders had been received as detailed below:- TENDERER PRICE F. Flynn Engineering, £2,600.00 Lisnaskea Gradeall International Ltd., £2,700.00 Dungannon MacNabb Bros Waste £3,000.00 Management Ltd., Downpatrick MT Waste Management and £3,350.00 Manufacturing Ltd., Cladybeg, Co. Armagh Orwak Environmental Services, £7,250.00 Smethwick, West Midlands Paka Waste Ltd., £7,500.00 Preston ABLE Engineering Ltd., £8,530.00 Kings Lynn, Norfolk RECOMMENDED: That the tender of F. Flynn Engineering Limited, Unit 6, Manderwood Park, Lisnaskea for the supply and delivery of 2 No. Europak D50 Balers at a total cost of £5,200.00 plus VAT, being the lowest, be accepted. (g) Third Generation Pitch, Bawnacre Centre, Irvinestown The Committee was advised that tenders had been sought by public advertisement and nineteen tenders had been received as 8 detailed below:- TENDERER PRICE McDowell Installations, £66,557.09 Belfast Clive Richardson Ltd., £232,702.15 Craigavon McAvoy Construction, £246,735.75 Banbridge McGrory Contractors, £248,024.50 Lisnaskea Barney Contracts Ltd., £248,942.17 Lisburn Johnston Contracts, £249,715.00 Lisnarick Jemm Construction, £250,244.57 Castlederg James Oliver Hearty & Sons, £256,495.50 Newry Kealey Ltd., £259,940.63 Magherafelt TD McKane & Son, £262,439.90 Castlederg McKenna Construction, £265,196.80 Fintona Tony Patterson, £268,637.89 Saintfield Crawford Contracts Ltd., £275,144.90 Ballymena William & Henry Alexander Ltd., £276,861.79 Omagh Prunty Contractors, £279,854.00 Newtownbutler Northstone (NI) Ltd., £289,787.40 Coleraine Pulse Fitness, £294,920.50 Cheshire Leslie McGuckin, £331,026.50 Cookstown JME Civils, £403,566.04 Ballyclare The contract was to construct a third generation pitch, on the lower pitch area, at the Bawnacre Centre, Irvinestown. Application had been made for grant assistance to the Sports Council (NI) and conditional on the cost being below the £250,000 threshold 9 the project could be delivered without further economic or options appraisal. RECOMMENDED: That the tender of Clive Richardson Ltd., 54 Derrycoose Road, Annaghmore, Portadown at £232,702.15 plus VAT, being the lowest tender to specification, be accepted. The acceptance of the tender was conditional on Sports Council approval of the funding and agreement to remove the fencing element of the contract. Fencing would be undertaken by the Council. (h) Playground Safety Inspections The Committee was advised that the Council had engaged the services of All Play Agencies, 12 Crabtree Road, Ballynahinch, Co. Down to carry out a safety audit of all playgrounds in April 2007 and 2008. The Company had agreed to carry out the work again in May/June 2009 at the same rate of £45 per play park at an approximate total cost of £2,500. RECOMMENDED: That the work involved in carrying out a safety audit of all playgrounds be approved and payment made to All Play Agencies. (i) Environmental Improvement Works The Committee was advised that the Council had for some time been involved in trying to resolve adoption issues relating to Environmental Improvement Schemes in Derrygonnelly, Brookeborough, Belcoo, Garrison, Irvinestown, Ederney and Tullyhommen with the Department of Social Development. Additional works were required before the schemes could be adopted. Members noted that a letter had been received offering financial assistance to a total of £68,500.00, with a condition that the work 10 would be completed and claimed by 31st December 2009. RECOMMENDED: That tenders be sought for Environmental Improvement Works, the contract awarded to the lowest tenderer and a report brought to the September meeting. PR71/09 CONSULTATION ON A PRIVATE MEMBER’S BILL The Chief Executive reported that the Northern Ireland Assembly had requested the Council’s input on a draft proposal to introduce a private Member’s Bill to end dual mandates between the Assembly and local Councils. Consultation on the proposal would begin on 1st July 2009 and was scheduled to close on Wednesday 16th September. It was agreed that this was a matter for each Party or individual Member. RECOMMENDED: That the Council would not respond to the draft proposal. PR72/09 COUNCILLOR’S ALLOWANCES The Committee was advised that the Department had now determined new maximum rates of travelling allowance for Councillors, at an agreed increase of 2.5%, effective from the 1st April 2009. These rates were in line with the increase in Councillors’ allowances in other regions and were in line with current public sector pay policy. RECOMMENDED: That the new rates of Basic Allowance would be applied at the maximum rate and Special Responsibility Allowances increased by 2.5%, rounded to the nearest £10, effective from 1st April 2009. A revised scheme of allowances would be issued to all Councillors, reflecting the changes, in due course. PR73/09 ANNUAL EQUALITY REPORT 2008-09 The Committee was advised that the Council, as a designated body, was required to provide an Annual Report on the implementation of Section 75 of the 11 Northern Ireland Act 1998 and Section 49A of the Disability Discrimination Order 2006. The Report was provided to demonstrate the progress which the Council had made in progressing the promotion of equality and good relations duties and the outcomes achieved. A copy of the Executive Summary of the Report had been forwarded to Members. A Member raised concern regarding a significant reduction in the Council’s Community Relations budget and any implication that this may have on the Council’s agreed actions. RECOMMENDED: That the Annual Equality Report for the year 1st April 2008 – 31st March 2009 be agreed and forwarded to the Equality Commission by 31st August 2009. PR74/09 THE FERMANAGH TRUST The Chief Executive reported that correspondence had been received from The Fermanagh Trust requesting that the Council lease additional land at the Broadmeadow, Enniskillen to facilitate the expansion of Fermanagh House. The area of the site was 30 metres by 17 metres wide and a copy of the site location map was circulated to Members. The Committee was reminded that the Council had initially supported Fermanagh House by way of making a site available and its development had been a major success in providing office and meeting space to charities and community/voluntary organisations. It was agreed, in principle, that the Council lease an area of land 30 metres by 17 metres wide to the Fermanagh Trust, subject to the Trust providing more details of the project, securing the financial package required to build the extension and planning permission. RECOMMENDED: Accordingly. 12 PR75/09 FERMANAGH/OMAGH VOLUNTARY TRANSITION COMMITTEE The Committee noted the minutes of the meetings of the Voluntary Transition Committee held on 3rd February 2009; 8th April 2009 and 15th May 2009. RISING: The Committee rose at 9.15 p.m. All the Members were present for the duration of the meeting except Councillor B. Johnston who left at 8.55 p.m.
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