OFFICE OF THE DY. COMMISSIONER OF POLICE: PROV. & LOGISTICS:
(AN ISO 9001 : 2008 UNIT)
5, RAJPUR ROAD, DELHI-110054 (FAX NO. 011-23993344 & 23974427)
TENDER NOTICE
Separate Sealed tenders are invited by the undersigned in two-bid
system for the purchase of following Articles/Items for use in Delhi Police. The
detailed tender document of each item can be downloaded from Websites:
www.delhipolice.nic.in or www.delhigovt.nic.in or obtained from the office of the
undersigned at 5, Rajpur Road, Delhi-110054 during working hours on any working
day till 26.07.2011. Last date for submission of the tender is 27.07.2011 by
1045 hrs. which will be opened on the same day at 1100 hrs. In case the due
date is declared holiday, the tenders will be opened on the next working day at the
same time.
SEPARATE BIDS SHOULD BE SUBMITTED FOR EACH OF THE FOLLOWING
ARTICLES/ITEMS:-
Sl. Name of the Quantity Application Fees Earnest
No. Article/Item/Store (Non-Refundable) Money
(in Rs.) (in Rs.)
1. Bollards 2600 Nos. 500/- 70,000/-
2. Light Bars 1300 Nos. 500/- 40,000/-
3. Cautionary Tape 65000 Mtrs 500/- 40,000/-
Sd/-
DY. COMMISSIONER OF POLICE,
PROV. & LOGISTICS: DELHI.
Page 1 of 9
TENDER FORMAT
TENDER FOR THE PURCHASE OF BOLLARDS
FOR USE IN DELHI POLICE
1. NAME OF THE FIRM :___________________________
2. CORRESPONDENCE ADDRESS WITH
TELEPHONE AND FAX NO :___________________________
3. LOCAL ADDRESS WITH TELEPHONE
AND FAX NO. :___________________________
4. WHETHER REGISTERED WITH NSIC/
DGS&D IF YES ATTACH COPY :___________________________
5. SALES TAX/VAT REGISTRATION PROOF :___________________________
6. LATEST SALE TAX/VAT CLEARANCE
CERTIFICATE :___________________________
7. COPY OF AUTHORISED DISTRIBUTOR/
MANUFACTURER :___________________________
8. SPECIFICATIONS OF THE BOLLARD
ALONGWITH LITERATURE/BROCHURE :___________________________
9. LIST OF OWNERS/PARTNERS AND
CERTIFICATION REG. BLACKLIST & :___________________________
CRIMINAL CASE ATTACHED OR NOT
10. APPLICATION FEE :___________________________
11. EARNEST MONEY DETAIL :___________________________
12. COPY OF TERMS AND CONDITION DULY
SIGNED :___________________________
13. SAMPLE OF BOLLARD AS PER
SPECIFICATIONS IN THE TENDER
:___________________________
14. UNDERTAKING REGARDING
GUARANTEE/ WARRANTY :___________________________
15. LAB TEST REPORT FOR THE MATERIAL
USED IN FABRICATIONS OF
STORE/GOODS :___________________________
SIGNATURE OF THE TENDERER WITH STAMP
___________________________
___________________________
___________________________
Page 2 of 9
TERMS & CONDITIONS
Sealed tenders are invited in two bid system i.e. Technical Bid and
Commercial bid by the undersigned from the manufacturers and authorized
distributors for the purchase of following item(s) through registered post or these
can be put personally in the sealed tender box kept in the reception office of the
undersigned located at 5, Rajpur Road, Delhi by 1045 hrs. on 27.07.2011:-
Sl. Name of Qty. Delivery Application fee Earnest
No. the item Period Money
1. Bollards 2600 45 days Rs.500/- (Not-refundable) Rs.70,000/-
Nos.
The specifications of required Bollards is enclosed with this form.
Tenderers are advised to quote their Rate after careful study of the tender
specifications as well as the following terms and conditions:-
1. Separate envelope should be used for Technical Bid as well as for Commercial
Bid. The word "TECHNICAL BID/COMMERCIAL BID for the purchase of 2600
Nos. Bollards due to open on 27.07.2011 at 1100 hrs.” shall be prominently
marked on the top of each envelope. Both these bids shall further be put in one
envelope and sealed properly before putting in tender Box duly super scribed.
Tenderer(s) shall indicate complete specifications and all features of Bollards.
2. The tenders should reach this office by 1045 Hrs. on 27.07.2011 as per
tender notice.
3. The Technical Bids will be opened first on 27.07.2011 at 1100 Hrs. and the
Commercial Bids will be opened only after scrutiny of technical bid and technical
evaluation of the store/goods.
4. Only manufacturers or authorized distributor can participate in the tender, the
firm should submit proof of their manufacturer or authorized distributor. The
firm must furnish a copy of manufacturing certificate issued from any Govt.
Agency like NSIC, DGS&D, Ministry of Industries etc. This is subject to
verification if necessary.
5. The tendering firm will demonstrate their products i.e. Bollards before Technical
Committee for assessing its suitability/compatibility as per tender’s Technical
Specification.
6. Only sales tax/VAT payee agencies are eligible to fill this tender.
Interested agencies shall quote their sale tax/Tin Number of VAT in their
quotation and also attach documentary proof of having registered with Sales
Tax/VAT department for such store/items etc. with the technical bid.
7. Latest/Current Sales Tax Clearance Certificate or latest Sales Tax/VAT Return
filed issued from the Sales Tax/VAT department in the language of
English/Hindi on the enclosed prescribed proforma must be attached with
technical bid.
8. The application fee is non refundable. The demand draft of Rs.500/- as
tender fee in favour of Deputy Commissioner of Police, Prov. & Logistics, 5
Rajpur Road, Delhi, be attached with the technical bid.
9. In case the firm fails to attach the draft of application fee, the tender
shall be rejected.
10. Incomplete tender will not be accepted.
11. Conditional tender will not be accepted.
Page 3 of 9
12. Optional tender will not be accepted. The firm should have to quote for
only one model. Options either in model or in rates will not be accepted and
the tender will be rejected straightway.
13. All SSI units registered with NSIC/DGS&D for this item as per specification are
exempted from the EMD. They have to enclose valid registration document/
exemption certificate with their tender (technical bid).
14. No tender will be accepted without requisite E.M.D. as mentioned in tender
notice. The E.M.D. shall be in the shape of A/C Payee Demand Draft in favour
of Dy. Commissioner of Police, Prov. & Logistics, 5, Rajpur Road, Delhi payable
at Delhi. The EMD can also be submitted either in the shape of FDR, Banker’s
cheque or Bank Guarantee. No interest will be given on E.M.D. The EMD
should be valid for Forty Five days beyond bid validity.
15. Tenderer would not be permitted to alter or modify their bids after expiry of the
deadline for receipt of Bids.
16. The price must be quoted as per proforma for price schedule Annexure “A”.
Nothing over and above the quoted price would be payable to the successful
bidder. Any over writing/cutting etc. render the tender invalid. The option in
the rates will not be entertained and the tender will be rejected
straightway.
17. The firm whose rates are accepted will have to deposit 10% of the total cost of
the item as Performance Security in the shape of Bank Draft/Bank Guarantee/
FDR in favour of Deputy Commissioner of Police, Prov. & Logistics, 5 Rajpur
Road, Delhi-54 before the supply order is placed to the firm.
18. In case the firm fails to deposit the security money, the EMD of the firm will be
forfeited as well as action for blacklisting can also be taken prior to taking any
legal action.
19. In case, the firm does not complete the supply within the delivery period,
liquidated damage charges will be charged @ 2% of total cost per month of the
item and action will be taken to blacklisting the firm and forfeiture of its
Security money. No interest will be given on Security Money.
20. The tenderer can remain present himself or his authorize representative at the
time of opening of tender. Only authorized representative will be allowed to
attend the meeting of the Purchase Committee. They should also bring Letter-
Head of the firm with an undertaking that any decision/negotiation taken by
them would be accepted by firm.
21. The purchase committee, in order to satisfy itself can order on the spot enquiry
to verify the soundness & capability of the item and any other information given
by the tendering firms.
22. The Bid shall remain valid for six calendar months from the date of opening of
the tender.
23. The rates will be F.O.R. at 5, Rajpur Road, Delhi-110054.
24. In case the firm fails to supply the item within stipulated delivery period, the
item will be procured from the open market and the difference of cost, if any,
will be recovered from the Security Money or pending bills of the defaulting firm
as the case may be, by calling explanation after issuing notice.
25. The quantity of the items mentioned in the tender notice can be increased or
decreased, at any stage till the delivery of consignment is completed.
Page 4 of 9
26. Tender envelop(s) must be sealed and super scribed "TENDER FOR
BOLLARDS" which shall be addressed to Deputy Commissioner of Police, Prov.
& Logistics, 5, Rajpur Road, Delhi-110054.
27. Tenderer(s) shall indicate complete specifications and all features of the
Bollards.
28. All the firms participating in the Tender must submit a list of their
owners/partners etc. and a Certificate to the effect that the firm is neither
blacklisted by any Govt. Department nor any Criminal Case is registered against
the firm or its owner or partners anywhere in India be attached with technical
bid.
29. The payment will be made on receipt/final acceptance of store/goods in good
condition as per prescribed specification. No advance payment will be
made.
30. No claim for interest in case of delayed payment will be entertained by the
Department.
31. A copy of terms and conditions duly signed by the tenderer, as a token of
acceptance of the same should be attached alongwith the tender.
32. The purchase committee with the approval of competent authority reserves the
right to relax any terms & conditions in the Govt. interest with the approval of
competent authority.
33. The purchase committee reserves the right to reject any tender or all tenders
without assigning any reasons thereof.
34. All disputes are subject to the jurisdiction of the Courts in the N.C.T. of Delhi.
35. Foreign Companies shall participate in the tender, only through their
Distributors/ Agent in India. No foreign company shall be entertained directly.
36. In case of violation of any clause of contract/agreement deed, the explanation
of the firm can be called by issuing show cause notice, if the reply is not found
satisfactory. Security money can be forfeited as well as action for blacklisting
can also be taken prior to taking any legal action.
37. The tender will be rejected straight way without assigning any reasons if the
firm/ company involves in any criminal case, declared black listed by any
Govt./Semi govt. department/agencies etc.
38. In case of any differences, the firm can be called for negotiation to patch up the
differences on table prior to approaching court.
39. All the bidders whose technical bid is declared qualified by the Purchase
Committee will demonstrate their product before the Technical Evaluation
Committee at a short notice.
40. The tendering firm will also submit a certificate that the product offered by
them is as per technical specifications of the tender.
41. The sample of Bollards will be submitted alongwith the Tender. No Sample will
be accepted after opening of Tender.
42. The tenderer(s) shall submit an undertaking mentioning therein the period of
guarantee/warranty of Bollard with technical bid which should not be less then
six months.
43. The tenderer(s) must submit a Lab Testing Report for the material used in
fabrication of Bollard offered by the tenderer(s) with technical bid.
Page 5 of 9
NOTE :-
(A) DOCUMENTS REQUIRED TO BE ATTACHED WITH TECHNICAL BID IN
THE FOLLOWING ORDER:-
1. The Demand draft of Rs.500/- as Application Fee.
2. E.M.D. in favour of DCP/P&L, 5-Rajpur Road, Delhi-110054 amounting
Rs.70,000/-.
3. Certificate regarding registration with DGS&D/NSIC, if claim EMD exemption.
4. Sale Tax/VAT Registration Certificate.
5. Latest Sales Tax Clearance Certificate/Tin No. of VAT.
6. Copy of authorized distributorship/Manufacturer.
7. Certificate as per clause No.40, 42 & 43.
8. Technical specifications of the product offered alongwith literature/brochure.
9. Copy of terms and conditions duly signed with seal of the firm, in token of
acceptance of terms and conditions.
10. All the firms participating in the Tender must submit a list of their
owners/partners etc. and a Certificate to the effect that the firm is neither
blacklisted by any Govt. Department nor any Criminal Case is registered
against the firm or its owner or partners anywhere in India.
11. Lab Test Report as per clause No.43.
12. All Other supporting documents as required in the tender shall be attached.
(B) DOCUMENTS REQUIRED TO BE ATTACHED WITH COMMERCIAL BID IN
THE FOLLOWING ORDER :-
COMMERCIAL BID shall contain price only and no other documents
shall be enclosed with the Commercial bid.
Details of Rates of the item quoted by the tenderer shall be submitted on their letter
pad as per Annexure “A” format in clear terms, both in words as well as in figures.
The cutting & over-writing not valid. The option in the rates will not be
entertained.
DY. COMMISSIONER OF POLICE:
PROV. & LOGISTICS: DELHI.
SIGN. OF TENDERER ____________________
NAME IN BLOCK LETTERS:_______________
FULL ADDRESS : _______________________
Page 6 of 9
TECHNICAL SPECIFICATIONS OF BOLLARDS
Sl. No. Contents Specifications
1. Material Type & Made out of LDPE (Low Density Poly Ethylene) having
Quality
UV Stabilized fluorescent orange colour. Material should
be Highly Flexible to avoid crushing by Buses, LGVs,
HTVs.
2. Reflective Sleeve One Reflective Band of 6 inches width should be
provided around the cone in the middle for reflection
during night.
3. Height 710 mm & above.
4. Base 385 X 385 mm, Square Base for stability.
5. Weight 1.200 Kgs Min
6. Inter Connecting Four slots should be provided on top of Cone for locking
Facility of hooks to fix plastic chain.
7. Usage To demarcate areas on roads and to segregate/
channelize the traffic streams.
8. Testing of the material should be conducted at an approved testing centre
and the cost should be borne by the vendor. Report of the tests for material,
flexibly and UV stabilized colour duly certified by the testing centre should be
enclosed.
**********
Page 7 of 9
ANNEXURE - A
PROFORMA FOR PRICE SCHEDULE
(Enclose with commercial bid)
TENDER FOR THE PURCHASE OF BOLLARDS FOR USE IN DELHI POLICE
Date of opening................................ Time .........................Hrs.
We______________hereby certify that we are established manufacturers/authorized
representatives of M/s_________________with factories at ________________which are fitted
with modern equipment and where production methods, quality control and testing of all
materials manufactured or used by us are open to inspection by the representative of the
purchaser. We hereby offer to supply the following items at the prices indicated below:
S. Description Qty. Unit Extended Sales Other Incidental Total Price
No. of work/ Price Price Tax/VAT Govt. charges, if FOR
item In In Indian In Indian Levies, if any Destination
Indian Rupees Rupees any (To be in Indian
Rupees (To be specified) Rupees
specified)
a b c d e f g h i
1. Bollards 2600
Nos.
NOTE:- 1. RATE SHOULD BE OFFERED ONLY FOR ONE MODEL.
2. OPTIONAL BID WILL NOT BE ENTERTAINED AS CLARIFIED IN
CLAUSE NO.12 OF TERMS & CONDITIONS.
3. NO CONDITIONS SHOULD BE INSERTED IN THE FINANCIAL BID AS
CLARIFIED IN CLAUSE NO. 11 OF TERMS & CONDITIONS.
It is hereby certified that we have understood all the terms and conditions specified in the
tender document and are thoroughly aware of the nature of job required to be done and
goods/items to be supplied. We agree to abide by all the tender terms and conditions.
We hereby offer to carry out the job and (or) supply the goods/items detailed above or
such portion(s) thereof as you specify in the notification of award.
(Signature and seal of Bidder)
Dated: _______________
Page 8 of 9
OFFICE OF THE SALES TAX/VAT OFFICER, WARD-
SALES TAX /VAT DEPARTMENT ________________
No.__________________________________________________, dated_________
SALES TAX/VAT CLEARNACE CERTIFICATE
Certified that M/s ___________________________________________ a
registered manufacturer/distributor of this ward having Registration No.__________
The manufacturer/ distributor has been assessed upto ______________
and there are no dues pending against the said manufacturer/ distributor till date. The
manufacturer/distributor has filed prescribed return in time as on date.
The certificate is issued on the written request of the manufacturer/
distributor, dated ____________ for submission of Govt./Semi Govt. for tender purpose
only.
SALES TAX OFFICER/VAT OFFICER
WARD ________________________
DATED _______________________
Page 9 of 9