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SponSorShip Brochure AIA 2012 NATIONAL CONVENTION AND by yaosaigeng

VIEWS: 3 PAGES: 12

									AIA 2012 NATIONAL
CONVENTION AND
DESIGN EXpOSITION




MAY 17–19
WALTER E. WASHINGTON
CONVENTION CENTER
WASHINGTON, D.C.
CONNECT WITH THE
ARCHITECTS AND DESIGN
pROfESSIONALS WHO WILL
SHApE TOMORROW.




SponSorShip
Brochure
AIA 2012 ConventIon
WASHInGton, D.C.
               SPONSORSHIP OPPORTUNITY  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 3
SPONSORSHIPS
SPONSORSHIPS



               Banners & Signs  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .3
               On-Site  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .4
               Take-Aways  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .5
               Education .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .6
               Hotel  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .6
               Online / Web site  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .7
               Special Events  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .9
               Traffic-Drivers  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .10
               SPONSORSHIP Contract  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 11


               AIA EXPO2012 GENERAL INFORMATION
               Location: Walter E . Washington Convention Center

               Exhibitor Move-in*
               Sunday, May 13                                                                                                 8 a .m .–5 p .m .
               Monday, May 14                                                                                                 8 a .m .–5 p .m .
               Tuesday, May 15                                                                                                8 a .m .–5 p .m .
               Wednesday, May 16                                                                                              8 a .m .–5 p .m .

               Show Hours*
               Thursday, May 17                                                                                          10 a .m . – 4 p .m .
               Friday, May 18                                                                                            10 a .m . – 4 p .m .
               Saturday, May 19                                                                                          10 a .m . – 2 p .m .

               Exhibitor Move-out*
               Saturday, May 19                                                                                         2 – 11:59 p .m .
               Sunday, May 20                                                                                     6 a .m . – 11:59 p .m .
               Monday, May 21                                                                                          6 a .m . – 5 p .m .

               *Hours subject to change




    2          For complete convention information, visit aia.org/convention
                                                                          For complete convention information, visit aia.org/convention




BANNERS & SIGNS                                                                EXHIBIT HALL ENTRANCE UNITS
                                                                               Showcase your company or product logo on the highly visible entrance




                                                                                                                                                              BANNERS & SIGNS
                                                                               units for your target audience to see as they enter the exhibit hall .
EXHIBIT HALL COLUMN WRAPS                                                      • Sponsor’s logo displayed on entrance banners positioned above the main
Get the attention of convention attendees by including your logo on              entrances to the exhibit halls
column wraps throughout the exhibit hall .
                                                                               • Sponsor recognition on convention Web site and in final program
• Sponsor’s logo on column wraps throughout the exhibit hall                     distributed on-site
• Column locations will be chosen by show management and sponsor               Investment: $7,500 | Multiple logo positions offered
• Sponsor recognition on convention Web site and in final program
  distributed on-site                                                          FREESTANDING DIRECTIONAL SIGNAGE
Investment: Call for pricing                                                   Place your company’s logo on these highly visible freestanding directional
                                                                               signage units .
AISLE SIGNS                                                                    • Sponsor’s logo on signage in the main concourse lobby, exhibit hall lobby,
                                                                                 and meeting room lobbies
Capture your target audience’s attention by displaying your logo on the
exhibit hall aisle signs, which can’t be missed!                               • Sponsor recognition on convention Web site and in final program
                                                                                 distributed on-site
• Sponsor’s logo on exhibit hall aisle signs
                                                                               Investment: $7,500 | Multiple logo positions offered
• Sponsor recognition on convention Web site and in final program
  distributed on-site
Investment: $10,000 for ten (10) signs, $15,000 for (20) signs, $22,500 for    DIRECTIONAL BANNERS
(30) signs                                                                     Gain visibility and promote brand awareness with prominent overhead
                                                                               directional banners located throughout the convention center .
SHUTTLE BUS—INTERIOR WINDOW SIGNS                                              • Sponsor’s logo on one directional banner located in the main concourse
Take advantage of this opportunity to place your company branding on           • Sponsor recognition on convention Web site and in final program
buses traveling during peak convention hours .                                   distributed on-site
• Sponsor’s logo on “inside track” signs applied to the interior windows of    Investment: $8,500
 up to eight (8) shuttle buses
• Sponsor recognition on convention Web site and in final program              EXHIBIT HALL ENTRANCE CARPET LOGO
  distributed on-site
                                                                               Be the first company on the expo floor to greet thousands of architecture
Investment: $25,000 | Exclusive                                                and design industry professionals and drive them to your booth .
                                                                               • Sponsor’s logo on 4’x4’ carpet inside one of the three main entrances to
GENERAL SESSION DIRECTIONAL PACKAGE                                              the exhibit floor (Halls A, B, and/or C)
Promote your brand while directing thousands of attendees to these highly      • Sponsor recognition on convention Web site and in final program
anticipated sessions located in the Ballroom of the Convention Center .          distributed on-site
• Sponsor’s logo on directional signs leading to the Ballroom                  Investment: $5,000/carpet logo
• Sponsor recognition on convention Web site and in final program
  distributed on-site                                                          SEE YOU NEXT YEAR BANNER
Investment: $18,500 | Exclusive                                                Gain visibility in this opportunity to promote AIA Expo2013 in Denver by
                                                                               sponsoring our “See You Next Year” banners.
WELCOME BANNERS                                                                • Sponsor’s logo or graphics on banner hanging above main exit doors
Make an impact while welcoming attendees to the AIA Expo2012 with              Investment: $3,500 | Multiple logo positions available
these unique entrance banners!
• Sponsor’s logo on directional banners flanking the AIA Welcome Banner
  (AIA is exclusive on Welcome Banner)
• Sponsor recognition on convention Web site and in final program
  distributed on-site
Investment: $7,500/banner (three banner opportunities available)




                                               Please check the online AIA Sponsorship Gallery for updated availability of sponsorship items .                     3
SPonSoRSHIP
oPPoRtUnItIeS
          ON-SITE                                                                         RECYCLE AREA
                                                                                          Support the convention greening initiative and sponsor the recycle area
ON-SITE



                                                                                          where attendees can recycle badge holders, plastic, paper, and other
          REGISTRATION AREA                                                               materials .
          All attendees, speakers, and guests will check-in at the registration area of   • Sponsor’s logo on signage within the designated recycle area
          the convention center, which will be in a high-traffic, central location.       • Sponsor recognition on convention Web site and in final program
          • Sponsor’s logo on every other registration counter kick panel                   distributed on-site
          • Sponsor’s logo on welcome banner hanging at each of the registration area     Investment: $7,500 | Non-exclusive
          • Sponsor recognition on convention Web site and in final program
            distributed on-site
                                                                                          ATTENDEE CHARGING STATION
          Investment: $32,000 | Exclusive
                                                                                          Attendees cite opportunities to network as a top reason for attending the
                                                                                          convention . Sponsor an area where attendees can charge their cell phones,
                                                                                          PDAs, or iPhones.
          AIA BOOKSTORE SPONSORSHIP                                                       • Sponsor’s logo on charging station
          Take advantage of this highly visible opportunity to sponsor the AIA
          Bookstore . The AIA Bookstore is one of the busiest, most popular areas         • Sponsor recognition on convention Web site and in final program
          of the convention .                                                               distributed on-site
          • Sponsor’s logo on banner hanging above the AIA Bookstore (co-branded          Investment: $8,000
            with the AIA)
          • Sponsor’s logo on graphic panels integrated into the design of the AIA
            Bookstore                                                                     LOBBY INTERNET LOUNGE
          • Sponsor’s logo on recyclable shopping bags (co-branded with AIA)              Located in the lobby, the Internet Lounge will allow attendees the chance to
                                                                                          stay connected and in touch via the internet throughout the event .
          • Sponsor recognition on convention Web site and in final program
            distributed on-site                                                           • Sponsor’s logo on all internet lounge signage
                                                                                          • Sponsor’s logo on home page on all available computers for attendee use
          Investment: $25,000 | Non-exclusive
                                                                                          • Sponsor recognition on convention Web site and in final program
                                                                                            distributed on-site
          TWEET UPS                                                                       Investment: $7,500
          Use social media to bring attendees to you . A Tweet Up provides the
          gathering location and the support to reach out to your, as well as, AIA’s
          10,000 followers .                                                              INFORMATION BOOTH
          • Location, date, and time coordinated with sponsor and show                    Sponsor the highly trafficked information booths — located in the main
            management                                                                    lobby . Attendees will frequent these areas with questions about the
          • Signage at the Tweet Up location with sponsor logo                            convention .
          • Coordination with the AIA to promote “Tweetup” via @AIANational.              • Sponsor’s logo on kick panels of information booth
            Support from the AIA only with organic, non-sales pitch                       • Sponsor recognition on convention Web site and in final program
          • Additionally, sponsor has the option to coordinate food and beverage            distributed on-site
            directly with in-house catering                                               Investment: $7,000
          Investment: $6,500 | Two Opportunities Available


          WATER STATIONS
          Treat attendees to a nice, cool cup of water while promoting your brand
          and inviting them to visit your company’s booth.
          • Sponsor’s logo (and booth number, if desired) on recycled cups at up to
            six (6) water stations placed in high-traffic areas throughout the
            convention center
          • Sponsor recognition on convention Web site and in final program
            distributed on-site
          Investment: $10,000 | Exclusive




  4       Please check the online AIA Sponsorship Gallery for updated availability of sponsorship items .
                                                                        For complete convention information, visit aia.org/convention




TAKE-AWAYS                                                                   CONVENTION BAG LITERATURE INSERTS




                                                                                                                                                                   TAKE-AWAYS
                                                                             A great way to get your company’s name and message out to all attendees
                                                                             is through a literature insert . The piece can include a special offer, invitation,
CONVENTION BAG                                                               or general promotional message--bottom line; it’s an on-site traffic-driver
Attendees will receive a reusable, high-quality bag filled with important    to your booth!
convention-related information . Place your logo on the convention bag for   • One (1) single-page, double-sided insert (no larger than 8.5” x 11”)
lasting exposure during and after the convention .                           • Insertion in all convention bags
• Sponsor’s Logo on both sides of convention bag (front side shared with     • The AIA requires double-sided printing on recycled paper/materials
  AIA official logo)
                                                                             • Sponsor to print and ship insert to fulfillment house by March 1, 2012
• Logo printed on all convention bags
                                                                             • Insert must be approved in advance by show management
• Sponsor recognition on convention Web site and final program
                                                                             Investment: $10,500
  distributed on-site
• Reusable convention bags will be produced from recycled materials
Investment: $50,000 | Exclusive                                              REGISTRATION MAILING—LITERATURE INSERT
            $27,500 | Non-exclusive                                          Pre-registered attendees will receive a mailing including their badge, tickets,
                                                                             and literature inserts prior to arriving at convention . This convention
                                                                             credentials packet will be referenced by attendees before and during the
WATER BOTTLES—PREMIUM CONFERENCE BAG                                         convention . Promote your company in the convention credentials packet
INSERT                                                                       with an insert in the preregistration mailing . The AIA requires double-sided
                                                                             printing on recycled paper .
Sustain attendees throughout the convention and provide a great
“takeaway” gift by sponsoring these sustainable water bottles, which are     • One (1) tri-fold insert, no larger than 8.5” x 11”, printed double-sided on
put in each of the attendee conference bags .                                  maximum 60 lb stock
• One-color sponsor logo printed on all water bottles                        • Inclusion in mailing sent to registered attendees in advance of the event
• Sponsor recognition on convention Web site and in final program            • Sponsor to provide insert and is responsible for shipping charges to
  distributed on-site                                                          registration company
Investment: $43,000 | Exclusive                                              • Insert must be approved in advance by show management
                                                                             Investment: $6,500 | Limited opportunities available

CONTINUING EDUCATION NOTEBOOK
Display your company name and logo on the notebook that attendees will       LANYARD
use to take notes at seminars, tours, and events . To keep the convention    These lanyards will hold the badges for all attendees . As sponsor, your
green, there will be no handouts at education sessions, making this          company name will be seen on this lanyard throughout the event—on the
notebook a convenient tool for attendees while in education sessions and     show floor, in classrooms, key events, and at networking functions.
to reference after the convention . The notebook will be included in every
                                                                             • Sponsor’s name or logo printed on all lanyards (two color)
convention bag distributed on-site .
                                                                             • Sponsor recognition on convention Web site and in final program
• Sponsor’s one-color imprint on cover and first page of the notebook
                                                                               distributed on-site
  (co-branded with the AIA)
                                                                             Investment: $55,000 | Exclusive
Investment: $27,000 | Exclusive

                                                                             BADGE HOLDER INSERT
PEN—PREMIUM CONFERENCE BAG INSERT
                                                                             Place your company name, logo, booth number, and messaging on an insert
Provide attendees with a “branded” writing utensil by sponsoring the pens,
                                                                             included in all badge holders . The insert can be branded with your logo and/
which are put in each of the attendee conference bags .
                                                                             or promotional offer, show special, etc.—be creative, as each and every
• One-color sponsor logo printed on pens                                     attendee will get one! Specific size to be determined. Interested? Call for
• Sponsor recognition on convention Web site and in final program            details!
  distributed on-site                                                        • Place company name, logo, booth number, and messaging on an insert
Investment: $18,500 | Exclusive                                                included in all badge holders .
                                                                             Investment: $25,000 | Exclusive




                                         Please check the online AIA Sponsorship Gallery for updated availability of sponsorship items .                              5
SPonSoRSHIP
oPPoRtUnItIeS
                    EDUCATION                                                                     HOTEL
EDUCATION | HOTEL




                    CES THEATRES                                                                  HOTEL PACKAGE (KEY CARD AND ROOM DROP)
                    CALL FOR MORE DETAILS!                                                        Display your logo and messaging on the highly popular AIA Housing
                                                                                                  page—the preferred resource for securing hotel rooms for
                    As an attraction and value-add offering to attendees, classrooms will be
                                                                                                  convention .
                    available to exhibitors presenting AIA accredited programming . Attendees
                    will benefit from this on-floor opportunity to earn CEHs while the sessions   • Sponsor’s Web banner advertisement displayed on the AIA Housing
                    in the meeting rooms are not taking place . Expo Ed will not be offered in      page of the convention Web site
                    2012 .                                                                        • Hot link to sponsor’s Web site
                    • 60-minute time slot, one (1) time slot per company                          • Exposure time for Web banner and Web button depends on date of
                    • Standard staging, a/v set-up, and attendee seating                            purchase and submission of materials .
                                                                                                  • All Web items must be approved by show management
                    • Sponsor recognition on all classroom promotional and directional on-site
                      signage                                                                     Investment: $26,500 | Exclusive
                    • Sponsor recognition on convention Web site and in final program
                      distributed on-site
                    Investment: $2,000/hour | Limited opportunities available
                                                                                                  HOTEL KEY CARD
                                                                                                  Market your company in this exclusive branding opportunity after
                                                                                                  attendees leave the convention center by including your logo on room
                                                                                                  keys distributed at the headquarter hotel .
                                                                                                  • Sponsor’s artwork (up to two colors) on one side of room key
                                                                                                    handed out to attendees staying within the AIA room block (up to
                                                                                                    2,000 keys) at the headquarter hotel
                                                                                                  • Sponsor recognition on convention Web site and in final program
                                                                                                    distributed on-site
                                                                                                  Investment: $20,500 | Exclusive


                                                                                                  HOTEL ROOM DROP
                                                                                                  Reach attendees in their hotel rooms and give them the opportunity
                                                                                                  to learn about your company before stepping foot on the exhibit floor.
                                                                                                  • Sponsor’s single-page, double-sided literature (no larger than 8.5” x
                                                                                                    11”) dropped at rooms in the AIA room block on a peak night (up to
                                                                                                    1,000 rooms)
                                                                                                  • Sponsor recognition on convention Web site and in final program
                                                                                                    distributed on-site
                                                                                                  • Sponsor to provide insert and is responsible for shipping charges to
                                                                                                    headquarter hotel
                                                                                                  • Insert must be approved by show management
                                                                                                  • The AIA requires double–sided printing on recycled paper/materials
                                                                                                  Investment: $8,500




     6              Please check the online AIA Sponsorship Gallery for updated availability of sponsorship items .
                                                                        For complete convention information, visit aia.org/convention




ONLINE/WEB SITE                                                                 ONLINE FLOOR PLAN COMPANY LOGO
                                                                                Place your company’s logo within the header of the Interactive Floor Plan




                                                                                                                                                              ONLINE/WEB SITE
                                                                                on the convention Web site . As attendees search for exhibitors and plan
HOUSING WEB AD                                                                  their visit to the exhibit floor, your logo could be front and center!
Display your logo and messaging on the highly popular AIA Housing page—         • Sponsor’s logo located within the floor plan header
the preferred resource for securing hotel rooms for convention .                • Exposure time for logo depends on date of purchase and submission of
• Sponsor’s Web banner advertisement displayed on the AIA Housing page            of materials
  of the convention Web site                                                    Investment: $700 | Limited to four (4) sponsors
• Hot link to sponsor’s Web site
• Exposure time for Web banner and Web button depends on date of
  purchase and submission of materials .
                                                                                HOUSING CONFIRMATION EMAIL
                                                                                E-mail broadcasts are the preferred method of obtaining convention
• All banners and buttons must be approved by show management
                                                                                information among all attendees. Drive traffic to your booth by promoting
Investment: $8,500 | Exclusive                                                  your company and booth number. Housing E-mail Confirmations promote
                                                                                your products and services in targeted e-mails to confirmed convention
                                                                                registrants .
BROADCAST COMMUNICATIONS: PRE-
                                                                                • Sponsor’s artwork included on e-mail sent to registered attendees
REGISTRATION ATTENDEE EMAIL
                                                                                • Hot link to sponsor’s Web site
E-mail broadcasts are the preferred method of obtaining convention
information among all attendees. Drive traffic to your booth by promoting       Investment: $5,000 | Non-exclusive
your company and booth number. Pre-Registered Attendee E-mails
promote your products and services in targeted e-mails to confirmed
convention registrants .                                                        REGISTRATION COMBO
• Sponsor’s artwork included on e-mail sent to registered attendees             The two most visible online advertising opportunities combined! As the
                                                                                Online Registration Combo sponsor, you receive Web ads on EVERY page
• Hot link to sponsor’s Web site
                                                                                of the online registration system AND on the confirmation e-mail each
Investment: $3,000 | Non-exclusive                                              attendee receives to confirm their registration. The Web ad is linked to
                                                                                your Web site, increasing your Web traffic exponentially. Virtually EVERY
                                                                                attendee registers for the show online, and these are two of the BEST
BROADCAST COMMUNICATIONS: INVITATION                                            opportunities to feature your company to all attendees!
EMAIL
                                                                                Investment: $12,500
E-mail broadcasts are the preferred method of obtaining convention
information among all attendees. Drive traffic to your booth by promoting
your company and booth number . Invitation E-mails are a series of e-mails
that will be sent to potential convention attendees beginning in
                                                                                REGISTRATION CONFIRMATION
January and leading up to the convention .                                      Display your logo and messaging on the confirmation page that every
                                                                                preregistered attendee receives . The majority of attendees print this page
• Sponsor’s artwork included on e-mail sent to potential attendees
                                                                                for verification as well as future reference.
• Hot link to sponsor’s Web site
                                                                                • Sponsor’s Web banner advertisement displayed on Registration
Investment: $3,000 | Non-exclusive                                                Confirmation page of the convention Web site
                                                                                • Hot link to sponsor’s Web site
WEB BANNER AD                                                                   • Exposure time for Web banner and Web button depends on date of
                                                                                  purchase and submission of materials
Place your company logo and messaging on all of the attendee pages as they
search for seminars, review registration details, search for exhibitors, and    • Ads change from page to page and rotate among potential of six (6)
plan their itinerary at www .aia .org/convention . Gain exposure to potential     positions
buyers and benefit from direct Web traffic with this sponsorship.               • All banners and buttons must be approved by show management
• Sponsor’s artwork or message on one of up to six (6) banner ads rotating      Investment: $8,500 | Exclusive
  on the AIA convention Web site
• Hot link to sponsor’s Web site
• Exposure time for Web banner and Web buttons depends on date of
                                                                                ONLINE REGISTRATION PAGE SPONSOR
  purchase and submission of materials                                          With virtually EVERY attendee registering for the show online, the Online
                                                                                Registration Page Sponsor is highlighted on EACH page of the attendee
• Banners change from page to page and rotate among potential of six (6)
                                                                                registration system with a Web banner!
  banners .
                                                                                Investment: $6,500
• All Web items must be approved by show management
Investment: $6,500




                                          Please check the online AIA Sponsorship Gallery for updated availability of sponsorship items .                          7
SPonSoRSHIP
oPPoRtUnItIeS
                  BOOTH VISIT TRACKER                                                               BRONZE PACKAGE
                  This post-event, electronic sponsorship is a great way to generate additional     All of these items show up in your online exhibitor profile and include up
ONLINE/WEB SITE



                  interest in your company after the show is over. The Booth Visitor Tracker        to five (5) Keyword Sponsorships AND either five (5) product previews or
                  is an e-mail that attendees receive that links them to a custom landing page      show specials which offer the opportunity to highlight your product(s) with
                  containing a virtual list of the companies they visited while at the show .       photos and descriptions. Also included in a logo and live URL.
                  Your company logo and a link to your Web site will appear in the email as         Investment: $450
                  well as at the top of the custom Booth Visitor Tracker page.
                  Investment: $1,500


                  EXHIBITOR VIDEO
                  Provide a virtual demonstration of your products for year-round Web site
                  visitors! You provide video file (5 minutes or less) and we’ll take care of the
                  steaming and hosting . With this sponsorship, your video will appear in your
                  online profile and includes a video icon next to your exhibitor listing.
                  Investment: $525


                  WEB SITE KEYWORDS
                  Just like Google, as attendees search the show Web site, paid advertisers’
                  listings appear at the top of the search . Purchase one or more critical
                  keywords that pertain to your company and your listing appears at the top
                  of the results! One click will take attendees to your Online Booth Profile
                  when attendees search for a keyword you have purchased on the show
                  Web site! Attendees can then view your company information. Limited to
                  four (4) companies per keyword on a first-come, first-served basis, so act
                  now!
                  Investment: $250


                  WEB SITE SHOW SPECIAL
                  Highlight your show special in a searchable area of the Web site as well as in
                  your Online Booth Profile. Attendees are always looking for a great deal at
                  the show and now you can categorize your show special as a GIVEAWAY,
                  DISCOUNT, or BARGAIN. Include photos, descriptions, links to your
                  Web site, and product brochures, etc .
                  Investment: $350


                  PRESS RELEASE
                  Upload press releases to your Online Booth Profile - if you like, we’ll even
                  load them for you . Update, modify, or change the content at any time . In
                  addition, your press releases will be listed in the general Press Release
                  library .
                  Investment: $150


                  PRODUCT PREVIEW
                  Capture the attention of attendees with a preview of what they’ll find
                  in your booth on-site. Your product and company name will be listed in
                  a separate searchable database as well as in your Online Booth Profile,
                  complete with a photo and description, and an icon in the all new exhibitor
                  search results .
                  Investment: $350




     8            Please check the online AIA Sponsorship Gallery for updated availability of sponsorship items .
                                                                        For complete convention information, visit aia.org/convention




SPECIAL EVENTS




                                                                                                                                            SPECIAL EVENTS
CHANCELLOR’S CUP GOLF OPEN:                                                    CHANCELLOR’S CUP GOLF OPEN:
TITLE SPONSOR                                                                  FOURSOME SPONSOR
Collaborate with the AIA College of Fellows for a day of golf in the greater   • Name on sponsor sign
Washington, D.C., area on Wednesday, May 16. The annual Chancellor’s           • One (1) foursome entry
Cup Golf Open is an ideal sponsorship to reach your target audience            Investment: $2,500 | Limited to 18 sponsors
outside of the convention center and expo floor.
• Sponsor’s logo on official Chancellor’s Cup Golf Open hat
• Sponsor’s logo on first tee sign
• Sponsor recognition on convention Web site and in final program
  distributed on-site
• Logo attribution in Golf Open promotional materials
• Two (2) foursome entries
Investment: $26,000 | Exclusive


CHANCELLOR’S CUP GOLF OPEN:
RECEPTION SPONSOR
• Sponsor’s logo on official Chancellor’s Cup Golf Open item
• Company name and logo on reception signage
• Sponsor recognition on convention Web site and in final program
  distributed on-site
• Recognition in Golf Open promotional materials
• Two (2) foursome entries
Investment: $16,000 | Exclusive


CHANCELLOR’S CUP GOLF OPEN:
SILVER SPONSOR
• Sponsor’s logo on official Chancellor’s Cup Golf beverage cart sign (may
  be co-branded with other sponsors)
• Sponsor recognition on convention Web site and in final program
  distributed on-site
• Recognition in Golf Open promotional materials
• One (1) foursome entry
Investment: $8,000 | Limited to three (3) sponsors


CHANCELLOR’S CUP GOLF OPEN:
BRONZE SPONSOR
• Sponsor’s logo on tee sign (may be co-branded with other sponsors)
• Sponsor recognition on convention Web site and in final program
  distributed on-site
• Recognition in Golf Open promotional materials
• One (1) foursome entry
Investment: $5,000 | Limited to three (3) sponsors




                                          Please check the online AIA Sponsorship Gallery for updated availability of sponsorship items .        9
SPonSoRSHIP
oPPoRtUnItIeS
                  TRAFFIC-DRIVERS                                                                 SHOE SHINE
                                                                                                  This is a great way to drive traffic to your booth and achieve unique visibility
TRAFFIC DRIVERS



                                                                                                  in a central location .
                  PRE-CONVENTION GUIDE AD                                                         • Sponsor’s logo on one (1) sign located at shoe shine station
                  Reach thousands of architects, designers, planners, and specifiers by placing   • Sponsor’s logo on coupon distributed from booth for show shine service
                  an ad in the 2012 Pre-Convention Guide--the one main document that AIA
                  attendees look forward to receiving .                                           • Sponsor recognition on convention Web site and in final program
                  • Full-page and Half-page ad space available                                    distributed on-site
                  • Artwork deadline: November 4, 2011                                            Investment: $9,750 | Exclusive
                  Investment: Call for Details
                                                                                                  SECOND LISTING IN FINAL PROGRAM
                                                                                                  Do you have another product or “a division of” that deserves a listing in
                  HAPPY HOUR                                                                      the printed final program (distributed on-site)? The Second Listing lets you
                  Offer your customers a FREE drink by sponsoring a Happy Hour Beverage           list the “exhibiting as” company as well as any other product or company
                  Cart on the exhibit floor. The Happy Hour Cart will be on the exhibit floor     name that is exhibiting in your booth .
                  from 3 - 4 p .m . either Thursday or Friday of the show .
                  • Sponsor’s logo and booth number on a double-sided 22”x28” sign to be          Investment: $250 | Maximum of one second listing per exhibiting company
                    placed next to the beverage cart
                  • Sponsor will receive 150 tickets to hand out to their customers
                    redeemable at the cart for one (1) free drink
                  Investment: $3,000 | Non-exclusive


                  COFFEE BREAK
                  Offer your customers a FREE cup of coffee, tea, or bottled water by
                  sponsoring a Coffee Break Beverage Cart on the exhibit floor. The Coffee
                  Break Cart will be on the exhibit floor from 10 - 11:30 a .m . on Thursday,
                  Friday, or Saturday .
                  • Sponsor’s logo and booth number on a double-sided 22”x28” sign to be
                    placed next to the beverage cart
                  • Sponsor will receive 200 tickets to hand out to their customers
                    redeemable at the cart for one (1) free beverage
                  Investment: $2,000 | Non-exclusive


                  RELAXATION STATION
                  Do you want attendees to remember your company? Provide them with a
                  complimentary professional massage!
                  • Sponsor’s logo on three (3) Relaxation Station signs at sponsor’s booth,
                    at the Relaxation Stationor in a high-traffic area for additional promotion
                  • Sponsor’s logo printed on ticket, which must be picked up at sponsor’s
                    booth and presented at the relaxation station for service
                  • Sponsor has the option to provide shirts for the massage therapists to
                    wear
                  • Sponsor recognition on convention Web site and in final program
                    distributed on-site
                  Investment: $9,750 | Exclusive




   10             Please check the online AIA Sponsorship Gallery for updated availability of sponsorship items .
AIA EXPO2012 SPONSORSHIP CONTRACT                                                                                                                                                                                        AIA 2012
MAY 17–19, 2012 | WALTER E. WASHINGTON CONVENTION CENTER | WASHINGTON, D.C. USA                                                                                                                                          CONVENTION
The AiA expo is owned by The American institute of Architects (“AiA”). This application will become a binding contract upon acceptance by the AiA and/or hanley Wood,
LLc (“Show Management”) or its assignee(s) (the “Sponsor”) and is based upon the terms, rules, and regulations as set forth herein and attached hereto, and as further
                                                                                                                                                                                                                         WASHINGTON, D.C.
set forth in the plan of exhibits, rates, and such other rules and regulations as may be established by the Sponsor in the applicable exhibitor Services Manual, as the same                                              For complete convention
may be subsequently updated/amended, and in the general exhibit information attached, all of which constitute a part of this contract.                                                                                    information, visit
                                                                                                                                                                                                                          aia.org/convention
PRIMARY COMPANY INFORMATION:
(The "Sponsored by" company name, address, phone, toll-free phone and urL listed below will be published in the printed Show program & event Guide and online exhibitor listing).                                       PLEASE SEND SIGNED CONTRACT AND
                                                                                                                                                                                                                        PAYMENT TO:
Legal Company Name: ____________________________________________________________________________________________________________________
                                                                                                                                                                                                                        First class Mail
Exhibiting As: ____________________________________________________________________________________________________________________________                                                                             The American institute of Architects
Mailing Address: _________________________________________________________________________________________________________________________                                                                              po Box 62671
                                                                                                                                                                                                                        Baltimore, MD 21264-2671
City: _____________________________________________________________________________________________ State/Province: ________________________
                                                                                                                                                                                                                        overnight express Mail
Zip/Postal Code: _________________ Country:_____________________________________Web Address: ____________________________________________                                                                               M&T Bank
                                                                                                                                                                                                                        c/o The American institute of Architects
Phone: ________________________________________Toll-Free: ______________________________________ Fax: ______________________________________                                                                            Box #62671
SHOW CONTACT INFORMATION:                                                                                                                                                                                               1800 Washington Blvd.
                                                                                                                                                                                                                        Baltimore, MD 21230
Contact: _______________________________________________________________Title: ____________________________________________________________                                                                             (800) 681-6970

Phone: _________________________________________________________________Fax: _____________________________________________________________                                                                              checks should be in u.S.
                                                                                                                                                                                                                        dollars and made payable to: AiA expo
E-mail: ___________________________________________________________________________________________________________________________________
                                                                                                                                                                                                                        PLEASE FAX COPY OF SIGNED CONTRACT TO:
INVOICE/ACCOUNTING CONTACT INFORMATION: (For ALL inVoice/AccounTinG correSponDence. if different address than above, please complete below.)                                                                            AiA expo
                                                                                                                                                                                                                        Fax: 972.536.6307
Contact Name: ___________________________________________________________________________________________________________________________
Address: _____________________________________________________________________________Phone: _____________________________________________                                                                              For creDiT cArD AuThoriZATion ForM
                                                                                                                                                                                                                        AnD/or Wire TrAnSFer DeTAiLS cALL
Fax: __________________________________________e-mail: _____________________________________________________________________________________                                                                            972.536.6300


 SPONSORSHIP SELECTION(S):
BANNERS & SIGNS                                                                        ❑ continuing education notebook .......... $27,000                  $_________         ❑ Booth Visit Tracker ............................... $1,500         $_________
❑ exhibit hall column Wraps ............ call for pricing            $_________        ❑ pen conference Bag insert .................. $18,500              $_________         ❑ exhibitor Video ..................................... $525         $_________
❑ Aisle Signs ................................... call for pricing   $_________        ❑ convention Bag Literature inserts ........ $10,500                $_________         ❑ Web site Keywords .............................. $250              $_________
❑ Shuttle Bus-interior Window Signs ....... $25,000                  $_________        ❑ registration Mailing-Literature insert ... $6,500                 $_________         ❑ Web site Show Special ........................ $350                $_________
❑ General Session Directional package ... $18,500                    $_________        ❑ Lanyard ............................................... $55,000   $_________         ❑ press release ...................................... $150          $_________
❑ Welcome Banners ............................... $7,500/ea          $_________        ❑ Badge holder insert ............................. $25,000         $_________         ❑ product preview .................................. $350            $_________
❑ exhibit hall entrance units ................... $7,500             $_________        EDUCATION                                                                              ❑ Bronze package .................................. $450             $_________
❑ Freestanding Directional Signage ........ $7,500                   $_________        ❑ ceS Theatres ....................................... $2,000/hr    $_________         SPECIAL EVENTS
❑ Directional Banners ............................. $8,500           $_________        HOTEL                                                                                  ❑ chancellor’s cup Golf open:
❑ exhibit hall entrance carpet Logo ........ $5,000/ea               $_________        ❑ hotel package                                                                                Title Sponsor .............................. $26,000         $_________
❑ See You next Year Banner .................... $3,500               $_________          (hotel Key card & hotel room Drop) .... $26,500                   $_________         ❑       reception Sponsor ..................... $16,000              $_________
ON-SITE                                                                                ❑ hotel Key card ..................................... $20,500      $_________         ❑       Silver Sponsor ............................ $8,000           $_________
❑ registration Area ................................. $32,000        $_________        ❑ hotel room Drop ................................. $8,500          $_________         ❑       Bronze Sponsor .......................... $5,000             $_________
❑ AiA Bookstore Sponsorship .................. $25,000               $_________        ONLINE / WEB SITE                                                                      ❑       Foursome Sponsor ....................... $2,500              $_________
❑ Tweet ups ........................................... $6,500       $_________        ❑ housing Web Ad .................................. $8,500          $_________         TRAFFIC-DRIVERS
❑ Water Stations ..................................... $10,000       $_________        ❑ Broadcast communications:                                                            ❑ pre-convention Guide Ad ......... call for Details                 $_________
❑ recycle Area ........................................ $7,500       $_________          pre-registration Attendee e-mail ......... $3,000                 $_________         ❑ happy hour .............................................. $3,000   $_________
❑ Attendee charging Station ................... $8,000               $_________        ❑ Broadcast communications:                                                            ❑ coffee Break ............................................ $2,000   $ _________
❑ Lobby internet Lounge ......................... $7,500             $_________          invitation e-mail .................................. $3,000       $_________         ❑ relaxation Station ............................... $9,750          $_________
❑ information Booth ................................ $7,000          $_________        ❑ Web Banner Ad .................................... $6,500         $_________         ❑ Shoe Shine .......................................... $9,750       $_________
TAKE-AWAYS                                                                             ❑ online Floor plan Logo .............................. $700        $_________         ❑ Second Listing in Final program .......... $250                    $_________
❑ convention Bag (exclusive) .................. $50,000              $_________        ❑ housing confirmation e-mail ............... $5,000                $_________         ❑
❑ convention Bag (non-exclusive) ........... $27,500                 $_________        ❑ registration combo ............................. $12,500          $_________
❑ Water Bottles                                                                        ❑ registration confirmation .................... $8,500             $_________
                                                                                                                                                                                     TOTAL SPONSORSHIP COST: $__________________
   conference Bag insert ......................... $43,000           $_________        ❑ online registration page ..................... $6,500             $_________


 EXHIBITOR SIGNATURES
The exhibitor understands that participation will be limited to those companies whose products and/or services are of specific interest to those attending the exhibition, as determined by the Sponsor in its sole discretion.
The exhibitor hereby agrees to accept and abide by all terms and conditions of the exhibition and acknowledges receipt of a copy of the AiA expo2012 Terms and conditions as attached hereto, as well as the exhibitor
Service Manual, all of which is incorporated as a part of the contract created by acceptance of this application.

Signature: ________________________________________________________________________ Date: ______________________________________________________

Name: ___________________________________________________________________________ Title: ______________________________________________________
By signing this contract i hereby state that i have the signing authority (either as an authorized employee of the named company exhibiting or as a contractor for the company named as an exhibitor) to secure space on behalf of the organization signed for.
By providing my contact information, i am authorizing hanley-Wood to send me promotional materials via mail, fax, e-mail or SMS. We understand this application becomes a binding contract when accepted by the AiA and/or hanley-Wood exhibitions. We
agree to abide by the above general information, as well as the Terms and conditions outlined on the reverse side and those listed in the exhibitor Service Manual.


   FOR AIA EXPO USE ONLY/ CONTRACT INFORMATION
   Date received ___________________________________________ Space Assigned _____________________________________
   Total cost of Sponsorship ___________________________________ Total Square Footage__________________________________
   Account executive ________________________________________ company iD ________________________________________
                                                                                                      AIA Expo 2012 Terms and Conditions
1. Management. The word “Management” as used herein shall mean the sponsor                   8. Special Services. electricity, gas, water, and other utilities, as well as other         20. Resolution of Disputes. in the event of a dispute or disagreement between:
or its assignee(s) as previously specified in the contract, including any officers,          special services needed by individual exhibitors, must be individually contracted for       (a) exhibitor and an official contractor; or (b) between exhibitor and a Labor union
committees, agents, employees or other third party acting for it in the management           by the exhibitor, with the prior written approval of Management, and must comply            or Labor union representative; or (c)between two or more exhibitors; then, in such
of the exhibition.                                                                           with all applicable laws and regulations                                                    event, all interpretations of the rules governing the exhibition, actions, or decisions
2. Eligible Exhibitors and Exhibits. exhibitors will be limited to those companies           9. Booth Representatives. Booth representatives shall be restricted to exhibitor’s          concerning this dispute or disagreement by Management intended to resolve the
or other entities offering materials, products, or services of specific interest to          employees, agents and authorized representatives. Booth representatives shall               dispute or disagreement shall be binding on exhibitor
registrants, as determined by Management in its sole discretion. Management also             wear badge identification furnished by Management at all times. Management may              21. Exhibitor Service Manual. The exhibitor understands it will receive the
reserves the right to determine the eligibility of any product for display at the            limit the number of booth representatives at any time. All booths must be                   exhibitor Service Manual only when it has paid the full balance due. The exhibitor
exhibition. exhibiting manufacturers’ representatives and/or distributors must list          adequately staffed by the exhibitor during all open exhibition hours.                       Service Manual is usually available online four months out from the event.
their participating principals as the exhibitors of record. only the sign of the             10. Decoration. Management shall have full discretion and authority over the                exhibitors will abide by the rules and regulations within the exhibitor Service
exhibitor whose name appears upon the face of this contract may be placed on the             placing, arrangement, and appearance of all items displayed by exhibitor, and may           Manual, use only exclusive service providers and vendors, and be aware of pricing
booth or in the printed list of exhibitors of the exhibition. no exhibits or advertising     require the replacing, rearrangement, or redecorating of any item or of any booth,          discounts for early service and equipment orders.
will be allowed to extend beyond the space allotted to the exhibitor, or above the           and no liability shall attach to Management for costs that may devolve upon                 22. Receipt of Goods and Exhibits. All arriving goods and exhibits will be received
back and side rails of such space.                                                           exhibitor thereby. An exhibitor building special background or side dividers must           at receiving areas designated by Management. All incoming goods and exhibits
3. Limitation of Liability. The exhibitor agrees to indemnify, defend and hold               make certain that the surfaces of such dividers are finished in such a manner as            must be plainly marked and all charges prepaid.
harmless the Management, the American institute of Architects, the exhibition hall           not to be unsightly to exhibitors in adjoining booths (i.e., no logos or graphics). if      23. Care and Removal of Exhibits. Management will maintain the cleanliness of
facility, the owner of such facility, and the city in which this exhibition is being held,   such surfaces remain unfinished at 3:00p.m. on the date before the opening day of           all aisles. exhibitor must, at its own expense, keep exhibits clean and in good order.
and their respective officers, agents and employees, from and against all bodily and         the exhibition, Management shall authorize the official decorator to effect the             All exhibits must remain fully intact until the exhibition has officially ended.
personal injury, loss, claims, or damage to any person or any property arising in any        necessary finishing, and exhibitor must pay all charges incurred thereby. in                Disturbing or tearing down an exhibit prior to the official closing hour of the
way from the use or occupancy of the space herein contracted for by the exhibitor,           addition, if set-up has not been started on any display by 3:00 p.m. on the day             exhibition may result in a refusal by Management to accept or process exhibit
its employees, agents, licensees, contractors or customers. exhibitor shall also             before the opening day of the exhibition, Management reserves the right to have             space applications for subsequent exhibitions. exhibits must be removed from the
indemnify, defend and hold such parties harmless from and against all bodily and             such display installed at exhibitor’s expense. All exhibits should be ready for the         exhibition premises by the time specified in the exhibitors’ Manual. in the event any
personal injury, loss, claims or damage to any person or property anywhere on the            opening hour of the exhibition. Management will not allow any noise or moving of            exhibitor fails to remove its exhibit in the allotted time, Management reserves the
grounds of the exhibition which is occasioned by any act or negligence of the                exhibits after this time. no exhibit may be built or erected to exceed the height           right, at the exhibitor’s expense, to remove and ship the exhibit through a carrier of
exhibitor, its employees, agents, licensees or contractors, or by a default by               limitations as set forth in the exhibitors’ Manual, a copy of which is provided to          Management’s choosing or to place the same in a storage warehouse subject to the
exhibitor in the proper performance of its obligations hereunder. Management shall           exhibitors. Any exhibitor whose booth exceeds the height limitation or any other            exhibitor’s disposition, or to make such other disposition of the property as it may
not be responsible for loss or damage to displays or goods belonging to exhibitors,          applicable regulations will be required at its own expense to alter the display in          deem desirable without any liability to the Management.
whether resulting from fire, storms, acts of God, air conditioning or heating failure,       order to conform with those regulations.
theft, pilfer-age, mysterious disappearance, terrorism, bomb threats or other                                                                                                            24. Photography. The photographic rights for the exhibition are reserved to
                                                                                             11. Performance of Music. The exhibitor acknowledges that any live or recorded              Management, and photography in the exhibition required by exhibitors can be
causes. All such items are brought to the exhibition and displayed at exhibitor’s            performances of copyrighted music which occur in the exhibitor’s booth must be
own risk, and should be safeguarded at all times. Management will use its best                                                                                                           carried out at moderate charges by the official photographers (as designated by
                                                                                             licensed from the appropriate copy-right owner or agent. The exhibitor undertakes           Management) if desired. exhibitors wishing to make their own arrangements for the
efforts to provide the services of a reputable protective agency during the period of        full responsibility for obtaining any necessary license sand agrees to indemnify and
installation, show and dismantling of the exhibition, but shall have no liability to                                                                                                     photographing of their exhibit must seek permission from the Management, which
                                                                                             hold Management harmless from any damages or expenses incurred by                           permission shall not be unreasonably withheld.
exhibitor arising from the performance of such duties by said agency. exhibitor              Management due to the exhibitor’s failure to obtain such licenses.
agrees that the provision of such services constitutes adequate discharge of all                                                                                                         25. Insurance. exhibitor shall, at its own expense, secure and maintain at all
obligations of Management to supervise and protect exhibitor’s property within the           12. Lotteries/Contests. The operation of games of chance, or lottery devices, or            times during the event, including move-in and move-out days, the insurance listed
exhibition. exhibitors may furnish additional guards at their own cost and expense,          the actual or simulated pursuit of any recreational pastime is permitted only to the        below. All such insurance shall be primary of any other valid and collectible
only with the prior written approval of Management. The exhibitor agrees that                extent permitted by applicable law and on written approval from Management.                 insurance of exhibitor and shall be written on an occurrence basis. claims made
Management shall not be responsible in the event of any errors or omission in the            13. Exhibitor Conduct. The distribution of samples, souvenirs, publications, etc.           policies are not acceptable and do not constitute compliance with exhibitor’s
listings in the exhibitors’ official Directory or in any promotional material.               or other sales or sales promotion activities may be conducted by exhibitor only from        obligations under this paragraph.
4. Cancellation. if exhibitor desires to cancel this contract, exhibitor may only do         within its booth. The distribution of any articles that interferes with the activities or   (A) Workers’ compensation and employer’s liability insurance complying with the
so by giving notice thereof in writing sent to AiA Show Management with evidence             obstructs access to neighboring booths, or that impedes aisles, is prohibited. no           laws of the state in which the event is being held;
of receipt. if such written notice is received at least 120 days prior to May 12, 2011,      article containing any product other than the product or materials made or
                                                                                             processed or used by exhibitor in its product or services may be distributed except         (B) comprehensive General Liability insurance with limits not less than $1,000,000
then exhibitor will remain liable for 50% of the total exhibit fee. otherwise,                                                                                                           each occurrence, $2,000,000 aggregate, combined single limit for bodily injury
exhibitor will remain liable for 100% of the total exhibit fee, regardless of when this      by written permission of Management. The exhibitor shall conduct and operate its
                                                                                             exhibit so as not to annoy, endanger or interfere with the rights of other exhibitors       and property damage, including coverage for personal injury, contractual, and
contract is executed by exhibitor. in addition, exhibitor will remain liable for 100%                                                                                                    operation of mobile equipment, products and liquor liability (if applicable); and
of all fees paid or payable in respect of sponsorships and promotional products,             and visitors. Any practice resulting in complaints from any other exhibitor or any
regardless of when this contract is executed or cancelled by exhibitor. These                visitor which, in the opinion of Management, interferes with the right of others or         (c) Automobile Liability insurance with limits not less than $500,000 each
amounts are considered to be liquidated and agreed upon damages, for the injuries            exposes them to annoyance or danger, may be prohibited by Management.                       occurrence combined single limit for bodily injury and property damage, including
AiA Show Management will suffer as a result of exhibitor’s cancellation. This                14. Relocation. Management reserves the right to move exhibit booths at its                 coverage for owned, non-owned and hired vehicles, including loading and
provision for liquidated and agreed upon damages is a bona fide provision and not            discretion without notifying an exhibitor prior to the move.                                unloading operators.
a penalty. The parties understand that the withdrawal of the space reserved from             15. Release. By signing contract, the exhibitor agrees to permit its contract               The exhibitor’s comprehensive General Liability and Automobile Liability insurance
availability and, if applicable, the cancellation of sponsorships and/or promotional         information to be distributed to official AiA vendors for solicitation of convention        policies shall name as additional insureds (i) AiA, (ii) hanley–Wood, LLc and each
materials, in each case at a time when other parties would be interested in such             services, such as but not limited to the official show decorator, lead retrieval            of its direct and indirect subsidiaries and (iii) the event Facility. if requested, copies
space and/or products, will cause AiA Show Management to sustain substantial                 provider, etc. through 30 days following the event final day.                               of additional insured endorsements, primary coverage endorsements and complete
damages that will not be capable of determination with mathematical precision.                                                                                                           copies of policies, satisfactory to AiA Show Management, shall be promptly
Therefore, the provisions for liquidated and agreed upon damages have been                   16. Signature. By signing this contract the individual signing for the exhibitor            furnished to AiA Show Management. certified copies of the certificates of
incorporated into this contract as a valid pre-estimate of these damages. The date           hereby states that he/she has the signing authority to secure space on behalf of the        insurance or policies shall provide that they may not be cancelled without 30 days’
of cancellation shall be the date AiA Show Management receives the notice. AiA               organization signed for.                                                                    advance written notice to AiA Show Management. The exhibitor shall obtain a
Show Management reserves the right to treat exhibitor’s downsizing of booth space            17. Off Site Events. exhibitors may not offer expo education programs independent           waiver of subrogation from the carrier of each policy described above and the
as cancellation of the original space and purchase of new booth space, and                   of the AiA national convention on the expo show floor unless such programs are              carrier of each other policy that provides fire, explosion or any other risk coverage
exhibitor may be required to move to a new location if it requests a downsizing of           registered and reported under the AiA national convention provider number.                  insuring the exhibitor’s property, in each case releasing in full such carrier’s
space.                                                                                       exhibitors may request hospitality suites within the conference hotels; provided,           subrogation rights.
(b) if the exhibit Space is not occupied by the exhibitor by 12:00 noon of the day           however, that the suites are intended for business meetings only and may not be             26. Losses. Management shall bear no responsibility for damage to exhibitor’s
prior to the opening of the show, exhibitor shall be deemed to have cancelled the            used to offer continuing education programming. Additionally, functions are not             property, or for lost shipments either arriving at or departing from the exhibition,
exhibit Space contract as of such date, and Management shall have the right to use           allowed during official conference hours. Business meetings within the hospitality          nor for moving costs. Damage to such property is exhibitor’s own responsibility. if
such space as it deems appropriate and the exhibitor shall pay to Management all             suites may be conducted only during non-conference hours. hospitality suites are            an exhibit fails to arrive at the exhibition, exhibitor is nevertheless responsible for
amounts which would have been due, under the terms of subparagraph (a) above                 reserved for exhibiting companies only.                                                     the exhibit Space rental fee. exhibitor is advised to insure against these risks.
as if exhibitor had cancelled this contract as of such date. (c)if the exhibitor does        18. Admission. Admission to the exhibition is open to adults affiliated with the            27. Amendment to Rules. Any matters not specifically covered by the preceding
not make full payment when due under the terms of this contract, Management may              industry served by the exhibition. Management shall have sole control over                  rules shall be subject solely to the discretion of Management. Management shall
terminate this contract and the exhibitor shall be responsible for payments to               admission policies at all times. no persons under 18 years of age will be admitted          have full power in the matter of interpretation, amendment and enforcement of all
Management of all amounts which would have been due Management, under the                    to the trade show during installation and dismantle.                                        said rules and regulations, and any such interpretations and amendments when
terms of subparagraph (a) above as if the exhibitor had cancelled this contract as           19. Termination of Exhibition. in the event that the premises in which the                  made and brought to the notice of exhibitor shall be and become part hereof as
of the date of such default. (d) except as the exhibitor’s rental obligation may be          exhibition is or is to be conducted shall become, in the sole discretion of                 though duly incorporated herein and shall be subject to each and every one of the
reduced in accordance with the terms set forth in subparagraph (a)above, and                 Management, unfit for occupancy, or in the event the holding of the exhibition or           terms and conditions herein set forth.
except as otherwise provided in Section 20 (release), the exhibitor shall be                 the performance of Management under the contract (of which these rules and
responsible for payment of the total exhibit Space rental fee regardless of whether                                                                                                      28. Default. if exhibitor defaults in any of its obligations under this contract or
                                                                                             regulations are a part) are substantially or materially interfered with by virtue of        violates any of its obligations or covenants under this contract, including without
the exposition is cancelled, delayed, or relocated, in whole or in part, as a result of      any cause or causes not reasonably within the control of Management, said
riot, strike, civil disorder, act of war, act of God, terrorism or any other cause of any                                                                                                limitation any exhibition rule or regulation promulgated pursuant to the contract,
                                                                                             contract and/or the exhibition (or any part hereof ) may be terminated by                   Management may, in addition to any other remedies provided for herein or
kind whatsoever not reasonably within Management’s control.                                  Management. Management shall not be responsible for delays, damage, loss,                   otherwise available to Management at law or in equity, without notice, terminate
5. Sub-leasing. exhibitor shall not sublet the exhibition Space or assign its rights         increased costs or other unfavorable conditions arising by virtue of cause or causes        this contract and retain all monies received on account as liquidated damages.
under this contract, or any part thereof, or permit the exhibition of anything not           not reasonably within the control of Management. if Management terminates said              Management may thereupon direct the exhibitor forthwith to remove its employees,
specified in the contract. exhibitor may not exhibit, offer for sale, give as a              contract and/or the exhibition (or any part thereof ) as aforesaid, then Management         agents and representatives, and all of its articles of merchandise and other
premium, or advertise articles not manufactured or sold in its own name, except              may retain such part of an exhibitor’s rental fee as shall be required to recompense        personal property from the space contracted for and from the exhibition hall.
where such articles are required for the proper demonstration or operation of                it for expenses incurred up to the time such contingency shall have occurred, and
exhibitor’s display, in which case identification of such articles shall be limited to       there shall be no further liability on the part of either party. For purposes hereof,       29. Agreement to Rules. exhibitor, for itself and its employees, agents and
the regular nameplate, imprint, or other identification which in standard practice           the phrase “cause or causes not reasonably within the control of Management”                representatives, agrees to abide by the foregoing rules and by any amendments
normally appears on them. exhibitor may not permit non-exhibiting companies’                 shall include, but shall not be limited to, fire; casualty; flood; epidemic; earthquake;    that may be put into effect by Management.
representatives in its booth. rulings of the Management shall in all instances be            explosion or accident; blockage embargo; inclement weather; governmental                    30. Deposit of exhibitor’s check does not constitute contract acceptance. This
final with regard to use of any exhibit Space and exhibitor’s compliance with the            restraints; restraints or orders of civil defense or military authorities; act of public    contract shall not be binding until accepted by written signature by AiA and/or
rules and regulations.                                                                       enemy; terrorism, riot or civil disturbance; strike, lockout, boycott or other labor        hanley Wood, LLc or its assignee(s).
6. Damage to Property. exhibitor is liable for any damage caused to building                 disturbance; inability to secure sufficient labor; technical or other personnel failure;
floors, walls or columns, or to standard booth equipment, or to other exhibitors’            impairment or lack of adequate transportation facilities; inability to obtain, or
property. exhibitor may not apply paint, lacquer, adhesives, or other coating to             condemnation, requisition or commandeering of necessary supplies or equipment;
building columns or floors or to standard booth equipment.                                   governmental action, including through local, state or federal laws, ordinances,
                                                                                             rules, orders, decrees, or regulations whether legislative, executive, administrative
7. Labor. exhibitor shall employ only labor who will work in harmony with other              or judicial, and whether constitutional or unconstitutional; or Act of God.
labor employed at the site of the exhibition, and in the event that harmonious labor
relations require the hiring of union labor, or in the event that Management so
requests, exhibitor shall employ (and cause its contractors to employ) only union
labor.



Signature: _________________________________________________________________________________________________ Date: __________________________________
name ____________________________________________________________________ Title: __________________________________________________________________
By signing this contract i hereby state that i have the signing authority (either as an authorized employee of the named company exhibiting or as a contractor for the company named as an exhibitor) to secure space on behalf of the organization signed for.

								
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