MEETING OF THE MAYOR AND COUNCIL FOR THE CITY OF RICHMOND HILL

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					MEETING OF THE MAYOR AND COUNCIL FOR THE CITY OF RICHMOND HILL

                                    DECEMBER 03, 2002

Present from City Council: Richard R. Davis, Mayor; Dennis O’Neil, Mayor Pro-Tem;
Councilmen: Harold Fowler, Floyd Hilliard

Staff Present: Michael Melton, City Administrator; Ursula Lee, City Clerk; Steve
Scholar, Director of Planning & Zoning; Allen Lancaster, Planning Commission
Chairman

Visitors: Charles Tillman, David Aspinwall, Dwayne Bloos, Jennifer Bean, and Tony
Tharpe

Mayor Richard Davis called the meeting to order at 7:30 P.M. and Councilman Fowler
gave the invocation. The pledge of allegiance was given.

Minutes of the regular meeting held November 19th, 2002, were approved as
submitted in a motion by Councilman Fowler. The motion was seconded by
Councilman O’Neil and carried by all.

Minutes of the Public Hearing held on November 26 th, 2002, were approved as
submitted in a motion by Councilman Fowler. The motion was seconded by
Councilman O’Neil and carried by all.

COMMITTEE REPORTS:

Administration and Personnel:

      1. Approval of Resolution to adopt 2003 budget. Mayor Davis read the
         Resolution as follows:

                                        A RESOLUTION

      WHEREAS, the City Clerk/Treasurer of Richmond Hill has submitted to the Governing
      Authority a budget for the year beginning January 1, 2003 and ending December 31, 2003; and

      WHEREAS, the Mayor and Council of Richmond Hill have studied and revised the proposed
      budget; it is considered in the best interest of the City to adopt it.

      THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Richmond Hill,
      Georgia, that the budget attached hereto and made a part hereof for the year beginning January 1,
      2003 and ending December 31, 2003, is approved.

Councilman Fowler made a motion to adopt the Resolution approving the 2003
Budget. The motion was seconded by Councilman Hilliard and carried by all.

      2. Adoption of IRS approved GMEBS Master Defined Benefit Retirement Plan.


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          A copy of the agreement is on file with the minutes.

   Councilman O’Neil made a motion to adopt the IRS approved GMEBS
   Master Defined Benefit Retirement Plan. The motion was seconded by
   Councilman Fowler and carried by all.




Public Works: Nothing to report.


Parks, Recreation and Culture: Nothing to report.


Planning and Zoning:

       1. Chairman Allen Lancaster presented first item for Mr. Charles Tillman
          requesting re-zoning of Lot 42-A Blueberry from R-1 to R-3. Mr. Lancaster
          noted agenda items 1 & 2 are on the same piece of property. The property is
          located at the corner of Spruce Street and Hwy. 144. Mr. Lancaster
          introduced Mr. Tillman to Mayor Davis and Council to answer any questions
          about the property and the duplex. Mr. Lancaster told Council a Public
          Hearing was held. There were some concerns about noise, drainage, and
          parking, but no objections to the duplexes. All the concerns of the residents
          were answered. The Planning & Zoning Commission did approve the re-
          zoning unanimously. Parking was discussed briefly, each duplex will have 5
          parking spaces, and this is in compliance with the City Ordinance.
          Councilman O’Neil made a motion to approve the re-zoning of Lot 42-A
          Blueberry from R-1 to R-3. The motion was seconded by Councilman
          Hilliard and carried by all.

       2. Mr. Charles Tillman is requesting a variance of lot size for Lot 42-A Blueberry
          to allow two duplexes (4 units) on 17,814 sq. ft. instead of the required ½ acre
          (21,780 sq. ft) minimum for two duplexes. Mr. Lancaster told Council a
          Public Hearing was held and there was no opposition. The Planning &
          Zoning Commission recommended approval. Councilman O’Neil made a
          motion to approve the variance for Lot 42-A Blueberry on the maximum
          density to allow two duplexes on 17,814 sq. ft. instead of the required ½
          acre of 21,780 sq. ft. The motion was seconded by Councilman Hilliard
          and carried by all.

       3. Ms. Jennifer Bean was present to request a variance of 26 sq. ft. for a
          freestanding sign for the Coastal Community Church. Mr. Lancaster
          explained to Council that the City Zoning Ordinance allows 50 sq. ft. for this
          use; this sign is 76 sq. ft. Councilman Fowler asked if this would be a lighted



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           sign? Mr. Lancaster replied this is a lighted sign. Councilman O’Neil made
           a motion to approve a variance of 26 sq. ft. on the total square footage for
           a freestanding sign, Article 6, Table C in the Zoning Ordinance for
           property at 10770 Ford Avenue.              The motion was seconded by
           Councilman Hilliard and carried by all.

       4. St. Anne’s Catholic Church is requesting preliminary approval of site plan,
          building elevations, and building plans without drainage plan. Mr. Lancaster
          explained the church did not have a drainage plan yet. This building will be
          the new Parrish Hall for the church. There was a brief discussion of the
          building plans. Councilman O’Neil made a motion to approve the
          preliminary site plan, building elevations, and building plans for the new
          Parrish Life Center of the St. Anne’s Catholic Church. The motion was
          seconded by Councilman Hilliard and carried by all.

       5. Mr. Herb Black is requesting approval of final subdivision site plan for
          Linwood Place Townhomes. Mr. Lancaster told Council Mr. David
          Aspinwall was present to represent Mr. Black. Mr. Lancaster told Council the
          Final Inspection was done this afternoon. There was a brief discussion on the
          911 addresses. Councilman O’Neil stated, “the 911 addresses could not be
          right.” Councilman O’Neil made a motion to approve the final
          subdivision site plan for Linwood Place Townhomes, (subject to receipt of
          irrevocable letter of credit, if needed.) The motion was seconded by
          Councilman Hilliard and carried by all. Councilman O’Neil amended his
          motion to include the requirement for sidewalks on both sides of the
          street. The motion was seconded by Councilman Hilliard and carried by
          all.


Public Safety: Nothing to report.


Code Enforcement: Nothing to report.

Preservation and Beautification: Nothing to report.

Public Relations: Nothing to report.

Special Committees:

UNFINISHED BUSINESS:

Councilman Fowler asked City Administrator Melton if there was any additional
information on the CSX railroad crossing repairs. Mr. Melton stated nothing beyond the
letter from CSX that was given to Mayor Davis and the Councilmen. Mr. Melton noted
the repairs on the tracks would begin in February 2003 and that DOT is planning to come



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in and do some repairs next week. Mr. Melton stated he should have some quotes on
getting a concrete crossing by the next city council meeting.

COMMUNICATIONS: Nothing to report.


NEW BUSINESS:

       1. Approval of the Alcoholic Beverage License (beer and wine only) for
          Speedway Super America Convenience Store. Code Enforcement Officer
          Futch did the Criminal History and Background Check, and she recommends
          approval. Councilman Fowler made a motion to approve the Alcoholic
          Beverage License (beer and wine only) for off premises consumption for
          the Speedway Super America Convenience Store. The motion was
          seconded by Councilman Hilliard and carried by all.

Mayor Davis introduced Mr. Corky Eringuard a new resident of Sterling Woods,
formally from Michigan. Mayor Davis thanked Mr. Eringuard for attending the meeting
and taking interest in the community.

Councilman Fowler made a motion to recess.         The motion was seconded by
Councilman Hilliard and carried by all.


There being no further business, the meeting adjourned at 8:50 P. M. in a motion by
Councilman O’Neil seconded by Councilman Hilliard and carried by all.

Respectfully submitted,




Ursula G. Lee
City Clerk




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