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IPPLEPEN PARISH COUNCIL
Minutes of Meeting held at Ipplepen Village Hall
On Tuesday 6th April 2010
In attendance:
Coun.Farrow (In the Chair) Coun.Smith (Parish & County Councillor)
Coun.Tompkins Coun.Mrs.Wilson
Coun.Mrs.Calland Coun.Heath
Coun.Mrs.Northwood
Coun.Popham Coun.Elliott (Parish & District Councillor)
Mrs.F.Olding Parish Clerk
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209) APOLOGIES – Coun.Vallance – Apology Accepted
210) DECLARATIONS OF INTEREST – Coun.Popham declared an interest
on planning application ref: 10/00683/FUL
211) PUBLIC QUESTIONS
a) What is happening about the Ancient Signpost opposite the Post Office ?
212) SPEAKER – Susan Hitchcock
Sue had requested to come along to the Parish Council with a request to
update the Ipplepen Housing Survey, which was last completed in July 2006.
In view of the recent planning application at Foredown Road for affordable
housing, the Parish Council agreed that a new survey would be a good idea.
The questionnaire would not need to be as detailed as previous as some of
the data would still be current. A copy of the draft questionnaire that would be
used, was passed to all Councillors. The survey will be sent out to all
parishioners, at no cost to the Parish Council, hopefully within the next couple
of months. A report will then be prepared and a copy sent to the Parish
Council.
213) MINUTES OF THE LAST MEETING
The Minutes of the meeting held on Tuesday 2nd March 2010, were approved
and signed by the Chairman.
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214) MATTERS ARISING - information from the Clerk
166b) Football Club Repairs – Action: Coun.Tompkins to arrange for a
builder to inspect the roof to ascertain whether the repairs which have been
done are sufficient.
142g) Allotment Land – Coun.Tomkins advised that quotes had been
obtained for the groundwork and he was in touch with the District Valuer who
will hopefully be contacting the landowner’s Agent soon.
164j) Parish Notice Board – On-going
202b) Mill.Centre Security Light – A light has now been fitted and a report
received on the condition of the electrics. RESOLUTION: It was agreed
unanimously to obtain two other estimates for the work needed on the
electrics. Action: The Clerk to obtain further quotes
202e) Official Opening of Play Park - A new date of Saturday 19th June was
agreed.
202f) St.Mary’s Church 106 Agreement – A meeting had taken place with
Lorraine Montgomery at TDC and confirmation had been received that the
106 Funding would be given in full to the Parish Council with the exception of
the contribution for indoor provision/enhancement. However, at the time of the
meeting it was agreed that this contribution would also go to the Parish
Council. Action: The Clerk to query this with Lorraine Montgomery.
204c) Hardup Bridge Sign – A letter has been sent to Network Rail, but as
yet no reply has been received.
204d) Wall at Crossways – The wall is rapidly deteriorating and as no
response has been received from the Co-op South West Head Office, it was
agreed that the Parish Council would undertake the repair. Action:
Amenities to discuss at their next meeting
204g) War Memorial traffic calming – Coun.Smith has obtained a drawing
and will be having a meeting with DCC in due course and pass details to
Coun.Mrs.Northwood to enable grants to be applied for.
205a) Finance Regulations – Although the Finance Regulations were agreed
and adopted at the last meeting, the Clerk pointed out that one item had been
missed i.e. the amount of money Amenities are allowed to spend without
approval and at their discretion. RESOLUTION: It was proposed, seconded
and agreed that the Chairman of Amenities has the authority to spend up to a
maximum of £500 without approval of the full council on any emergency
amenities that might occur. It is however, essential to inform the RFO or
Chairman of the Finance Committee.
205b) Asset Register – The Finance Chairman to meet with the Clerk to
discuss this item.
215) COUNTY COUNCILLOR’S REPORT – Coun.Smith
Coun.Smith advised that it would seem that Exeter will become a Unitary
Authority and be known as Exeter Council. This is still subject to a judicial
review scheduled for 28th or 29th April, but DCC have already started
preliminary work with Exeter with a view to them being a new Authority by
May 2011.
There will be another “Walk to School Week” held this year on 17th-21st May.
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This is to encourage children and parents to get to know their local
neighbourhood and to promote independence in children by walking to school.
Also there has recently been a further 24 School Travel Plans received and
assuming they are all approved for quality, it will mean that Devon has
achieved 99% of maintained schools with a written Plan.
With regard to the Littlehempston Cyclepath, DCC have agreed to be
supportive of this initiative and are corresponding with the various landowners
including SWW in an attempt to open up a wayleave.
216) DISTRICT COUNCILLOR’S REPORT – Coun.Elliott
Coun.Elliott confirmed that his two requests for the Community Fund had
been successful i.e. £1317.50 for both the Tremlett Grove Play area and the
Village Hall extension. A vote of thanks was given to Coun.Elliott on behalf of
the Parish Council for the money towards the Tremlett Gove Play area.
217) CORRESPONDENCE & REPORTS – Coun.Farrow
Correspondence
a) Items from Devon County Council:
Parish Paths Partnership Scheme 2010/11 – Unfortunately DCC have been
unable to allocate funds as we still have sums of grant from previous years
still unused.
b) Items from Teignbridge District Council:
Revised Parish & Town Council Charter – Coun.Smith suggested that with
regard to section 9, would this mean that as per our Village Plan we would be
able to prioritise the uptake of affordable housing in Ipplepen.
Pre-Disposition, Pre-Determination or Bias, & The Code of Conduct
Information had been received from Sue Aggett at TDC a copy of which had
been passed to all Councillors.
New for the Household Recycling Collection Service
All parishioners will be receiving details advising that TDC will now be
collecting unwanted clothes, shoes and textiles for recycling. These should be
left in a carrier bag, which then needs to tied to keep the contents dry, before
leaving alongside their recycling boxes on their usual recycling day.
Tepee Play in the Park – We have been offered another free Play in the
Park during the week 6th – 8th August. It was agreed to take up this offer, all
we have to provide and pay for are refreshments and the hire of the Village
Hall or Mill.Cent. in case of wet weather Action: The Clerk to arrange.
c) Items from DAPC/CCD/DPFA/NALC
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No items
Other items received:
d) Audit Commission – Confirmation of the appointment of our External
Auditor, as being Wayne Rickard.
e) Anne-Marie Morris/Conservative Member would like to visit the Parish
Council at their May meeting. This was agreed Action: The Clerk to make
contact with an official invitation.
218) REPORTS:
Cluster Meeting
The Cluster meeting was held on Thursday 4th March at 7.30pm and the
minutes taken as read. The next meeting is still to be arranged and the topic
will be Local Council Insurance. Action: The Clerk to organise.
Millennium Centre
The next meeting is due to be held on Friday 23rd April, 4.30pm.
TALC
Coun.Smith confirmed that he was unable to attend the next meeting held on
the 25th March.
Stoneycombe Quarry Liaison Committee
Coun.Tompkins had attended a meeting on the 31st March. He reported that
they had received no complaints from quarrying activities and their sales were
on target for this year. Aggregate Industries wish to continue to support local
initiatives and would be willing to look favourably on our request to donate
boulders/logs for our play park. Action: Amenities to let the Clerk know
when they wish to undertake this request. They are also intending to have
an open day this year some time in September.
219) PARISH EMERGENCY PLAN
The Clerk and Coun.Mrs.Wilson had met and started compiling the Plan and
have looked through half of the questionnaires returned. The next step is to
formulate an Emergency Team. This would comprise of at least two
Councillors and 3 or 4 members of the community. Coun.Mrs.Northwood and
Coun.Heath kindly agreed to be the Council members.
220) RURAL AID – Following the Rural Aid AGM, it is now permitted to put
forward two bids for Rural Aid. Action: The Clerk will therefore now also
send in the Village Hall bid to TDC.
221) AMENITIES: - Coun.Tompkins
The Amenities Minutes of 9th February were taken as read with the following
comments:
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a) Grass – The first cut will be done by the end of this week.
b) Postponed Official Opening - The Clerk was requested to start sending
out invitations for the new date of Saturday 19 th June. It was also agreed to
add Stoneycombe Quarry to the invitation list.
d) Notice Board for Play Park – The notice board is now ready, but the date
will have to be changed.
h) Handyman’s Risk Assessment Review – This has been discussed and a
few alterations are necessary. Action; Coun.Vallance to contact the Clerk
with the changes needed.
i) Trees – A further three trees have been ordered for the play park
j) Power for the Recreation Ground – This is progressing
k) Tremlett Grove Phase III - RESOLUTION: In view of the St.Marys
development contributions, it was proposed, seconded and agreed
unanimously to place the order for the Tremlett Grove Play Park equipment.
Action: The Clerk to place the order with Record.
222) PLANNING & PLANNING MATTERS – Coun.Mrs.Calland
a) The Minutes of the Plans Meeting held on 17th March, were approved and
taken as read.
b)Planning Applications discussed as follows:
10/00683/FUL – Provision of off-street parking for 3 and 4 Newhayes
Comment: No objection (2 abstentions).
10/00920/CON – Demolish two workshops at 1,2 & 3 Harris Court, Bridge
Street.
Comment: No objection (1 abstention)
b) Street Naming: The Plough Inn will now be known as The Old Plough and
1 Plough Cottages.
c) St.Mary’s Site removal of hedging etc. – It was agreed to forward a copy
of the Enforcement Officer’s email to the parishioner who has expressed
concerns at the removal of the hedgerow.
223) HIGHWAYS & RIGHTS OF WAY – Coun.Smith
a) Potholes – On-going, ‘A’ roads are receiving priority at the moment.
b) Road Closure – 17th July Newhayes to Recreation Ground for Maypole
Walkers between 13.30 and 14.15 hrs.
c) Public Question a) – It was agreed that it was important to retain the old
fingerpost opposite the Post Office and also the one along Paternoster Lane.
Action: The Handyman to restore and paint.
224) FINANCE & PERSONNEL – Coun.Smith
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Balance No.1 Account £13,532.86
Received Prior to 31.03.10
Adjustment on VAT £ .68
Credit from Southern Timber £ 4.81
Abbey Interest £ .11
Donation for Seat £ 67.00
Tennis Club Rent £ 100.00
Scouts Rent £ 85.00
TDC Community Grant for Trem.Play Park £ 1,317.50
Balance £15,107.96
Bills received & Paid Prior to 31.03.10 Approved by Finance Chairman
Ipplepen Mag.Subs £ 300.00
Card Geotechnics – Contamination Report £ 705.00
Post Office – Postage Play Park Invites £ 33.12
Mole Valley Farmers – H/Man £ 20.99
Roger Southwood £ 205.03
WBW – Letter of Consent for F/Ball Club £ 293.75
Southern Timber Co.Ltd – Posts etc. £ 72.85
Staples – Stationery items £ 49.77
D.Cartwright March Salary £ 696.11
Safeheat – Mill.Cent Cover £ 7.00 d/d
Inland Revenue:
Mrs.OIding Tax £564.00
Mr.Cartwright Tax & N.I. £344.84
Employers N.I. £262.04
£ 1,170.88
Total £ 3,554.50
Balance at Year End 31.03.10 £11,553.46
VAT Refund of £8959.42 still outstanding
(£8212.94 Play equipment)
Balance Reserve Account 31.3.10 £52,807.61
Overall Balance 31.3.10 £64,361.07
Received after 31.03.10
Allotment Rents £ 160.00
Football Club Rent £ 112.50
Balance: £11,825.96
BT – Internet £ 15.99 d/d
Safeheat – Homeserve £ 7.00 d/d
Dave Cartwright – Salary £
Southern Timber – Picnic Tables £ 493.51
Mole Valley – Handyman Equipment £
Southwest Grounds Maint £ 63.00
Post Office – Postage £ 19.00
DPFA – Subs £ 35.00
Coun.Heath – Paint £ 27.95
BT – Telephone £ 83.91
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Total £ 745.36
Balance: £11,080.60
Items for Discussion
a) End of year transfer after receipt of new Precept.
Moor Rd. Car Park Maint. £2000
P3 Footpath Maint. £ 958
Handyman Salary £ 916
Grass Cutting £ 695
Mill.Centre £ 1800
Total £ 6369
RESOLUTION: It was proposed, second and agreed to transfer the
recommend amount of £6369 to Reserve Account after receipt of the
new 2010/11 Precept and when the VAT refund is received Transfer
£8212.00 to Reserve a/c for Play Equipment also the £1318
Community Fund Grant.
Play Equipment Forecast (Phase III)
Balance in Reserve a/c 31.3.10 £25,800.21
Plus VAT Refund £8212.00
Plus Community Fund £1318
Total £35,330.21
Less Typhoon £13,710
Less Woodland Animals £ 265 £21,355.21
Plus £4000 from 2010/11 £ 4,000 £25,355.21
225) ITEMS LEFT ON THE TABLE – Available from the Clerk
226) OPEN FORUM - No further items to discuss.
227) DATE OF NEXT MEETINGS
Cluster Meeting: tba 7.30pm at Mill.Centre
Amenities 13th April 7pm at Mill.Centre
Plans Meeting: 21st April 7pm at Mill.Centre
Highways Meeting: 22ndApril 6pm at Mill.Centre
Parish Assy./Forum 22nd April 7pm Forum/P.Assy.7.30pm at
V.Hall
MCMC 23rd April 5pm at Mill.Centre
Play Project Team: 27th April 7pm at Mill.Centre
Annual Parish Council: 4th May 7.15pm at Village Hall
Meeting Closed at 10.00pm
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