5 OPNAV 5200 XX Draft by HC120209094621

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									                                                    Unclassified




                     Military Personnel - Pay
                  Functional Leadership Meeting
                Business Capability Governance
                Program in Support of Active and
                Reserve Personnel Management
                      OPNAVINST 5200.XX



                     Mr. Stephen Hubbard
               BUPERS Command Information Officer
                        26 January 2011
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                 Proposed Governance Construct




                    Effective governance will provide a framework to better
Unclassified   align IT to enable functional business processes across the Navy.             2
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                   Governance Construct Overview
    The left side represents alignment to the business
          Business owners communicate needs to the FRB’s
           (aligned to the Business Enterprise Architecture)
          Development of BCL components, functional
           requirements, and funding coordinated from the DFC
          Executive oversight and management from the EMB

    The right side represents alignment to IT
          Technical implementation and coordination among
           service providers from PEO-EIS
          Innovation and technology aligned to the enterprise
           strategy and business transformation plan

    Coordination and oversight between the business (functional) and IT (technical) is the
     responsibility of OPNAV N16 and the Technology Advisory Group (TAG)
          OPNAV N16 serves as the principal advisor to N1 on the management and compliance tracking and
           reporting of Information Resources from the identified need to the fielded solution
          The TAG is the bridge between the functional and technical in year of execution

    Fleet input is available throughout the process with representation from the Operational
     Advisory Group (OAG) and Change/Deployment Management Team (C/DMT)


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                             Roles and Responsibilities
               Deputy Chief of Naval Operations for MPTE / OPNAV N1
Summary
      OPNAV N1 has overall responsibility for fleet
       introduction of all HR processes / capabilities
       and will provide oversight for business capability
       governance as follows:




Key Responsibilities
      Provide executive leadership, guidance, and        Membership
       sponsorship for business capability delivery        Vice Admiral Mark E. Ferguson, III
       across the total force domain
      Foster collaboration among the MPTE domain
       entities and Navy users of MPTE capabilities.
      Provide rulings on competing priorities to resolve
       conflicts that arise in lower level deliberations




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                            Roles and Responsibilities
                            Executive Management Board (EMB)
Summary
      The Executive Management Board provides
       executive oversight and management of MPTE
       business operations.
      The Executive Management board is co-chaired
       by N1B and the Deputy Chief of Naval
       Personnel (DCNP).

Key Responsibilities
      Coordinate and communicate the domain             Membership
       business strategy, plans, and policy              CO-CHAIRS                     ADVISORY MEMBERS
                                                            N1B (tie breaking vote)      ASN FM&C
      Review and approve the Business                      DCNP                         ASN M&RA
       Transformation Plan (BTP)                                                          CNIC
      Review and approve/disapprove high level          VOTING MEMBERS                   Director DFAS
                                                            DCNP                         Chief, Navy Medicine and
       business requirements                                                               Surgery
                                                            Commander NETC
      Ensure/approve funding of prioritized, approved      Commander NRC                USFFC N1
       requirements                                         Commander NRFC               PACFLT N1
                                                            OPNAV N10                    OPNAV N16
      Charter working groups as required to provide        OPNAV N12                    PEO-EIS
       additional oversight                                 OPNAV N13                    COMNAVSPECWARCOM
      Resolve conflicts escalated by the DFC               OPNAV N14                                            5
Unclassified                                                OPNAV N15
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                                Roles and Responsibilities
               MPTE Information Management Division (OPNAV N16) / MPTE CIO

Summary
    OPNAV N16 will serve as the principal advisor to N1
     on the management and compliance tracking and
     reporting of Information Resources supporting
     personnel capabilities.

Key Responsibilities
    Serve as the Functional Area Manager (FAM), Functional
     Data Manager (FDM), and Functional Namespace
     Coordinator (FNC) for the Personnel Management (PM)
     and Training and Education (T&Ed) Functional Areas             Membership
    Liaison with DoD, SECNAV, DON, and other OPNAV
     organizations on MPTE matters
    Establish and maintain the N1 DTP consistent with the
     Navy’s ETP
    Provide future-year input for IM/IT transition and strategic
     plans to the EMB for approval
    Provide oversight for approved, prioritized, and funded
     requirements to PEO-EIS for materiel action and the DFC
     for DOTLPF actions
    Ensure coordination with functional/fleet business
     process stakeholders to ensure successful introduction of
     new IT capabilities                                                                   6
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                               Roles and Responsibilities
                                   Domain Functional Council (DFC)
Summary
    Consists of the Domain Functional Managers and the
     business line Chairs
    The primary role of the DFC is to integrate and
     prioritize requirements across business lines

Key Responsibilities
    Establish and maintain BTP
    Integrate capability needs across business lines
    Coordinate and communicate the domain business
     strategy, plans, and policy                                  Membership
    Assist OPNAV N16 in developing the IT strategy                  The DFC is chaired by the Assistant Deputy Chief of
                                                                      Naval Personnel (ADCNP).
    Coordinate BCL requirements with business owners
                                                                     Voting members include:
    Review and approve/disapprove requirements and                      Deputy Commander, Navy Recruiting Command
     associated IBCAs submitted by all FRBs                              Executive Director, Naval Education and Training
    Authorize detailed functional requirements efforts                   Command
                                                                         Executive Director, Navy Reserve Forces Command
    Review functional requirements and associated detailed              BSO 22 Comptroller
     BCAs and validate funding requirements                          Assistant Deputy Chief of Naval Personnel (ADCNP)
    Coordinate implementation of current year IT capability in       will provide the tie breaking vote.
     support of N1 business processes with the TAG
    Develop standards for business line FRB charters
    Focal point for emergent requirements                                                                                   7
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                            Roles and Responsibilities
                                 Functional Review Boards (FRB)
Summary
    The purpose of the FRB is to review and evaluate
     requests for new capability or changes to existing
     capabilities/processes within the business line
    Members are selected by the business line Chair to
     ensure coverage by all business areas within the
     business line.
Key Responsibilities
    Evaluate requirements for new capability or business
     process change and score/establish priority            Chairs
    Serve as the functional sponsor for requirements          Recruiting and Accessions - CNRC
     submitted by their business line                          Pay and Personnel – BUPERS-26 / OPNAV N10
    Responsible for articulating the impact of the            Distribution – PERS-4
     proposed change to the DFC                                Position Management – OPNAV N12
                                                               Workforce Development – NETC N7
    Identify stakeholders to participate in the FRB           Fleet and Family Support – OPNAV N13
     process ensuring appropriate representation               Financial Management Services – OPNAV N10
    Ensure the appropriate DOTMLPF analysis has been
     conducted before a materiel solution is pursued
    Provide oversight and guidance for development of
     functional requirements approved by the DFC
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                            Roles and Responsibilities
                              Operational Advisory Group (OAG)
Summary
    The OAG is the primary advisor to the DFC providing
     Fleet and Provider requirements perspective, and
     valued feedback regarding HR business processes



Key Responsibilities
    Initiate new requirements as needed
    Represent parent organization’s interest and keep
     them informed throughout process                      Membership
    Assess impact of proposed changes to HR                  USFFC Deputy N1
                                                              PACFLT Deputy N1
     processes or business IT capability
                                                              OPNAV N130
    Assign IPT members to study a proposed change or         Office of the Chief of Navy Reserve N1
     developing requirements for a new/existing HR            Deputy CNIC
     business process                                         Vice Chief BUMED
                                                           
    Assess and communicate impacts of proposed                Deputy DFAS
                                                              Deputy SPECWARCOM
     changes to HR processes to the parent organization
                                                              Master Chief Petty Officers from USFF/COMPACFLT
     during the requirements process                          Command Master Chief Petty Officers from CNPC, NETC,
    Advise the DFC on the effectiveness of uniformed          NRC, and NAVMAC
     HR processes                                             ASN FM&C
                                                              ASN M&RA
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Unclassified                                                  Other HR Stakeholders
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                            Roles and Responsibilities
                               Technology Advisory Group (TAG)
Summary
    Serve as technical advisors to business line
     Commanders and PMW 240 in support of product
     delivery




Key Responsibilities
                                                           Membership
    Advise business line Commanders on issues
     regarding IM/IT for year of execution projects           Members who have specific domain business
                                                               knowledge and knowledge of domain IM/IT systems
    Inform business line Commanders on status of              and processes.
     current projects, associated risk, and funding                BUPERS CIO
     execution                                                     NETC CIO
                                                                   CNRF CIO
    Coordinate with DFC on current year execution plans           NRC N6
     and project status                                            NSTC N6
    Advise OPNAV N16 and DFC when making changes
     to the DTP
    Serve as technology advisor to the DFC
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                              Roles and Responsibilities
                                                      PEO-EIS
Summary
    PEO-EIS is responsible for maintaining awareness of
     the capabilities resident within the MPTE service
     provider organizations and for sustaining production
     operations for N1 information systems, applications,
     databases, and operating environments.

Key Responsibilities
    Oversee the effective use of information resources
     across the N1 Domain                                      Membership
    Develop, test, and deliver functioning IT products that
     satisfy N1 approved and funded requirements                  PMW-200/210 – NMCI / NGEN Program Office
    Prioritize current year and current year plus one IT         PMW 240 - Acquisition agent for OPNAV N1
     work and coordinate the current year execution plan          PMW-260 – Navy Enterprise Services Program
     with OPNAV N16 and the TAG                                    Office
                                                                  PMW-270 – JALIS-NG / DONCJIS
    Coordinate across all service providers
    Develop/coordinate risk management, configuration
     management, plans and policies, transition strategy,
     and Innovation and Technology research
    Work with the DFC to perform requirements
     integration and clarification                                                                              11
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                            Roles and Responsibilities
                          Innovation and Technology Council (ITC)
Summary
    The ITC leverages the expertise of the domain IT
     organizations and conducts research and analysis on
     technology requests and functional / data
     requirements


Key Responsibilities
    Recommend domain standards for hardware,
     software, and toolsets to the IT Governing Council
                                                           Membership
    Assess the impact of requests and requirements on
                                                              Information Assurance
     the current and planned domain IT environment
                                                              Lead Engineers
    Recommend policies on SOA governance                     Program Managers
    Formulate a solution or range of solutions for           Domain Service Provider Technical Experts
     assigned requests and provide supporting rationale       Research, Science, and Technology
    Forward recommendations to the PMW 240 Program
     Manager for decision




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                              Roles and Responsibilities
                   Change / Deployment Management Team (C/DMT)
Summary
    Provide planning guidance for the Fleet introduction
     of HR processes / capabilities
    Coordinate implementation activities through
     deployment


Key Responsibilities
    Coordinate the introduction of new HR capacities /
     process change with relevant fleet stakeholders            Membership
    Publish the Fleet Introduction Plan                           Key Functional business owners relative to the
    Coordinate and perform User Acceptance Testing to              change being deployed
     include functionality and operational suitability of new      Appropriate member of the TAG
     HR capabilities/process changes                               Member(s) from associated implementation project
                                                                    teams
    Perform required “hands-on” training as part of fleet         Strategic communications branch
     introduction of new capabilities or changes to existing       Representation from the Business Owner and OAG
     capabilities/business processes
    Prepare and publish the final Function Acceptance
     Test report

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                            Summary / Notional Drumbeat
  Organization                                 Responsibility                                                                       Frequency

  Chief of Naval Operations for Manpower,      Overall responsibility for fleet introduction of all HR processes/capabilities and
  Personnel, Training, and Education / OPNAV   will provide oversight for business capability governance as follows
  N1
  Executive Management Board (EMB)             Provides executive oversight and management of MPTE business operations.             Quarterly or as required
                                                                                                                                    to rule on emergent
                                                                                                                                    requirements
  OPNAV N16 / MPTE CIO                         Principal advisor to N1 on the management and compliance tracking and                As required
                                               reporting of Information Resources supporting personnel capabilities
  Domain Functional Council (DFC)              Integrates and prioritizes requirements across business lines and consists of        Monthly or as required to
                                               the Domain Functional Managers and the Chairs of each business line                  process emergent
                                                                                                                                    requirements
  Functional Review Boards (FRB)               Review and evaluate requests for new capability or changes to existing               Monthly or as required to
                                               capabilities/processes within the business line                                      process emergent
                                                                                                                                    requirements
  Operational Advisory Group (OAG)             Primary advisor to the DFC providing Fleet and Provider requirements                 Quarterly or as required
                                               perspective, and valued feedback regarding HR business processes
  Technology Advisory Group (TAG)              Serve as technical advisors to business line Commanders and PMW 240 in               As required
                                               support of product delivery
  PEO-EIS / PMW 240                            Responsible for maintaining awareness of the capabilities resident within the        As required
                                               MPTE service provider organizations and for sustaining production operations
                                               for N1 information systems, applications, databases, and operating
                                               environments.
  Innovation and Technology Council (ITC)      Leverages the expertise of the domain IT organizations and conducts                  As required
                                               research and analysis on technology requests and functional / data
                                               requirements
  Change / Deployment Management Team          Provide planning guidance for the Fleet introduction of HR processes /               As required
  (C/DMT)                                      capabilities and coordinate implementation activities through deployment
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                                               DOTMLPF
               Doctrine, Organization, Training, Material, Leadership & Education, Personnel, Facilities




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                      High Level Use Case: Non-IT Request (DOTMLPF)

                  Business Owner
                  Request a new capability / change                              OPNAV N16, C/DMT, Service Provider, Business Owner
                         to existing capability
 Business                                                          Coordinate       Conduct UAT, Fleet Introduction Plan, End User
  Need /                                                           initial BCA                         Support
                                                                    to include                                                                Capability
Requirement
                                                                   DOTMLPF                                                                    Delivered
                  FRB                                                and AoA
                    Review capability request and
  Alignment                score request
     and
 integration
 of business
 capabilities     DFC
across FRBs        Validate request against BTP and
                       approve request package                                          DFC
                                                                                           Coordinate DOTLPF




                                                                                                                                                  N16 Oversight
                                          Authorization to                                  actions as needed
                                          Solicit Requirements

                        Requirements Group
                                                       N16 / TAG




                        Develop detailed business
                         requirements / business
                OAG




                          process re-engineering                                                 Doctrine
                                                                                               Organization
                                                                                                 Training
                                                                                           Leadership / Education
                                                                                                Personnel
                  DFC
                                                                                                 Facilities
                    Requirements Clarification and
                  integration and elaboration of BCL


                  N16
                          Review requirements                                                 Materiel              No Materiel Action Required

Unclassified                                                                                                                                                      16
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                 High Level Use Case: IT Request (DOTMLPF)

                  Business Owner
                  Request a new capability / change                                  OPNAV N16, C/DMT, Service Provider, Business Owner
                         to existing capability
 Business                                                          Coordinate            Conduct UAT, Fleet Introduction Plan, End User
  Need /                                                           initial BCA                              Support
                                                                    to include                                                                        Capability
Requirement
                                                                   DOTMLPF                                                                            Delivered
                  FRB                                                and AoA
                    Review capability request and
  Alignment                score request                                                                             Service Provider, C/DMT
     and
 integration                                                                                                             Develop and test solution
 of business
 capabilities     DFC
across FRBs        Validate request against BTP and
                                                                             DFC                                     PEO-EIS
                       approve request package
                                                                                Coordinate DOTLPF                       Coordinate with Service




                                                                                                                                                           N16 Oversight
                                          Authorization to                       actions as needed                    Providers on Materiel actions
                                          Solicit Requirements

                        Requirements Group
                                                                                                                     EMB
                                                       N16 / TAG




                        Develop detailed business                                                                     Review recommendations and
                         requirements / business
                OAG




                                                                                                                           coordinate funding
                          process re-engineering                                       Doctrine
                                                                                     Organization               Funding
                                                                                       Training               Coordination
                                                                                 Leadership / Education
                                                                                                                     N16
                                                                                      Personnel
                  DFC                                                                                                  Present requirements and
                                                                                       Facilities
                    Requirements Clarification and                                                                     recommendations to EMB
                  integration and elaboration of BCL

                                                                                                                    PEO-EIS
                  N16
                                                                                                                    Review requirements and identify




                                                                                                                                                          ITC
                          Review requirements                                                      Materiel         materiel solution recommendations
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                                           Unclassified


               OPNAV 5200.XX Detailed Workflow




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                         Unclassified




               BACKUPS




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                                          Unclassified


               Changes Pending from BTC




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                                          FRB Descriptions
        Recruiting and Accessions - Reviews and evaluates requests for new capabilities associated with
         recruiting, identifying, evaluating, and selecting a candidate(s) to fill a position or organizational
         requirement and hiring/accessing candidates against positions

        Personnel and Pay - Reviews and evaluates requests for new capabilities associated with managing
         personnel and pay, separation and retirement, and personnel security

        Distribution - Reviews and evaluates requests for new capabilities associated with executing
         assignment, transfer, and travel

        Position Management - Reviews and evaluates requests for new capabilities associated with
         managing occupation, skill, position requirements, education, and training specifications that the
         position requires to perform the specified mission.

        Workforce Development - Reviews and evaluates requests for new capabilities associated with
         managing personnel development

        Fleet and Family Support - Reviews and evaluates requests for new capabilities based on managing
         quality of life, benefits, and military health services

        Financial Management Services - Reviews and evaluates requests for new capabilities associated
         with the effectiveness and efficiency of the Department's financial activities in relations to its financial
         objectives, and includes the responsibility for establishing financial policies, practices, standards and
         ensuring a system of controls exists that reliably captures and reports activity in a consistent manner.


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Unclassified

								
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