LIBERTY TOWNSHIP BOARD OF TRUSTEES by yy7n5Fy

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									                       LIBERTY TOWNSHIP BOARD OF TRUSTEES
                             MINUTES OF REGULAR MEETING
                                   December 5, 2005
                        Liberty Township Administration Building
                    6400 Princeton Road, Liberty Township, OH 45011


On December 5, 2005 at 7:00 P.M. the Liberty Township Board of Trustees met for their
regular trustee meeting. Upon call of the roll, the following trustees were present: Mr.
Shelley, Mr. Kern and Mrs. Matacic.

Mrs. Matacic led the Pledge of Allegiance.

Mr. Shelley moved to APPROVE THE NOVEMBER 21, 2005 REGULAR TRUSTEE
MEETING MINUTES. Mr. Kern seconded. The motion passed unanimously.

Mr. Reynolds submitted transfers. They were as follows:

General Fund

   1)   $10,000 To 1000-110-211 (PERS) From 1000-110-122 (Clerk Staff Salaries)
   2)   $500 To 1000-110-230 (Workers Comp) From 1000-110-122 (Clerk Staff Salaries)
   3)   $2000 To 1000-110-345 (Advertising) From 1000-110-122 (Clerk Staff Salaries)
   4)   $1000 To 1000-120-354 (Heating Oil) From 1000-110-122 (Clerk Staff Salaries)
   5)   $1000 To 1000-610-211 (PERS Prks) From 1000-110-122 (Clerk Staff Salaries)
   6)   $250 To 1000-610-230 (Workers Comp) From 1000-110-122 (Clerk Staff Salaries)
   7)   $3500 To 1000-120-351 (Electricity) From 1000-110-131 (Admin Salary)

Road & Bridge

   1) $2000 To 2031-330-354 (Heating Oil) From 2031-330-240 (Unempl. Comp)
   2) $50,000 To 2031-760-790 (Other Capital Outlay) From 2031-330-190 Salaries

Zoning

   1)   $1000    TO 2181-130-318 (Training) – FROM 2181-130-211 (PERS)
   2)   $4000   TO 2181-130-345 (Advertising) FROM 2181-130-311 (Legal Fees)
   3)   $2500   TO 2181-130-360 (Contracted Srv) FROM 2181-130-311 (Legal Fees)
   4)   $5000   TO 2181-760-740 (Machinery, Equip, & Furn.) FROM 2181-130-311 (Legal Fees)

Fire

   1) $36,000 To 2191-220-190 (Salaries) From 2191-220-215 (OPFPF)

Mr. Kern MOVED TO APPROVE TRANSFERS AS PRESENTED.                            Mr. Shelley
seconded. The motion passed unanimously. (05-156)

Mr. Reynolds submitted the bills for payment.

Mr. Shelley MOVED TO PAY THE BILLS AS PRESENTED BY THE CLERK. Mr. Kern
seconded the motion. The motion passed unanimously.

Mrs. Matacic asked for public comments.

Dean Swartz, 5562 Liberty Woods Drive, spoke regarding cars stopping at stop signs.
He intends to get a video camcorder and there was discussion amongst the trustees
concerning the penalties the judge issues in stop sign cases. Mr. Kern will check into the
situation and report back.

BUSINESS ITEMS

FIRE DEPARTMENT
Chief Stumpf stated that the Fire Department signed with Channel 5 and the St. Vincent
De Paul Society to collect new or gently used coats for the needy and residents have
until December 11, 2005 to drop them off at the fire stations.

Chief Stumpf also mentioned that there was a picture of the new Fire Station #3 in the
Fire Chief Magazine and it was listed as a “notable design.”
Minutes
December 5, 2005
Page 2

CLERK’S OFFICE
Mr. Reynolds presented the Monthly Financial Report to the Board. Mr. Shelley MOVED
TO APPROVE THE FINANCIAL REPORT AS PRESENTED. Mr. Kern seconded. The
motion passed unanimously.

SERVICES DEPARTMENT
Mr. Plummer spoke regarding real estate signs. He said that when they picked up signs
on their Sunday roundup they filled the truck in a couple of hours.

ZONING DEPARTMENT
Mr. West announced the Comprehensive Plan Steering Committee Public Open House
would be held on December 8, 2005 from 4:00 to 7:00 P.M.

Mr. West presented a resolution to allow the Administrator to enter into an agreement
for professional services with TEC for GHSO Grant for Traffic Signage Inventory in an
amount not to exceed $4,250.00. Jennifer Kunz, a representative of TEC, contractor
qualified by ODOT, said they will work on inventorying and making recommendations on
the roadway signs for ¼ of the Township. Next year, we can apply for additional grant
funding to complete the project.

Mr. Shelley MOVED TO ALLOW THE ADMINISTRATOR TO ENTER INTO AN
AGREEMENT FOR PROFESSIONAL SERVICES WITH TEC FOR THE GHSO GRANT
FOR TRAFFIC SIGNAGE INVENTORY IN AN AMOUNT NOT TO EXCEED
$4,250.00 AS PRESENTED WITH THE EXCLUSION OF SECTION 6.6. Mr. Kern
seconded. The motion passed unanimously. (05-157)

Directional builder signs were discussed. The Board asked Rick to notify Jon West and
he will hold their building permits until they comply.

Mr. West gave the monthly zoning report.

SHERIFF’S DEPARTMENT
Sgt. Carpenter gave a report from the Butler County Sheriff’s Office - there were 190 (65
Liberty) non-injury accidents and 59 (15 Liberty) injury accidents in November. This is a
high rate of accidents for Liberty compared with the rest of the county.

PARK COMMITTEE
Dean Swartz requested a resolution to extend the appointment of Brian Collins’ term on
the Parks Committee from December 31, 2005 to December 31, 2008. Mr. Kern
MOVED TO EXTEND THE APPOINTMENT OF BRIAN COLLINS’ TERM ON THE
PARKS COMMITTEE FROM DECEMBER 31, 2005 TO DECEMBER 31, 2008. Mr.
Shelley seconded the motion. The motion passed unanimously.

Chuck Holliday announced that Mr. Swartz and Mr. Motchkavitz’s terms are ended on
the Parks Committee and they will not be renewed. Ms. Minneci will send letters to Mr.
Swartz and Mr. Motchkavitz expressing the board’s appreciation for their community
service. Officers for 2006 will be, Dan Walters, President, Vicki Halsted, Vice President
and Rick Schaeffer, Secretary. Mr. Swartz will continue with the Trails Initiative.

Mr. Holliday announced the following committee heads for 2006:
    - Rick Schaeffer - Park Passport Program and Fourth of July
    - John Davidson - Easter Egg Hunt
    - Dan Walter - Music In The Park Programs
    - Vicki Halsted might handle the Fall Festival

Mr. Bob Bollenbacher will be donating $4,000 to the Parks Committee for the 2006
programs. $1,000 each quarter for the following: Park Passport Program, Music in the
Park, Fourth of July and Fall Festival. The Board and Parks Committee expressed their
appreciation.

ADMINISTRATION
Mrs. Minneci requested a resolution to authorize payment in the amount of $3,349.00 to
Dalene Pride for Motor Vehicle License registration audits. Mr. Shelley MOVED TO
AUTHORIZE PAYMENT IN THE AMOUNT OF $3,349.00 TO DALENE PRIDE FOR
MOTOR VEHICLE LICENSE REGISTRATION AUDITS. Mr. Kern seconded. The
motion passed unanimously.
Minutes
December 5, 2005
Page 3

John Fonner, Executive Director of the Butler County Transportation Improvement
District (BCTID), request the Board enter into an Intergovernmental Agreement with the
BCTID for the widening of SR 747 from Tylersville Road to SR 129 (aka SR 747 Phase
III). The split on this project is calculated at 74% from West Chester and 26% from
Liberty.

Discussion occurred and it was agreed that the requested amount of $70,273.24 would
be decreased to $43,203.95 in order to omit authorizations for overruns at this time. If
there are overruns, they will be presented to the Liberty Township Board of Trustees for
approval prior to the BCTID authorizing the expense. This was agreeable with all parties
and will be changed in the appropriate parts of the contract.

Mrs. Matacic raised questions concerning signalization of the intersections, timing on
when the funds will be needed by the BCTID, etc. She requested that an addition be
made to section 2.03. It would be item (7) and read as follows: The BCTID will have
monthly reports prepared and distributed to Liberty Township showing the status of all
phases of the project – financials, timelines, etc. This was agreeable with all parties.

Mrs. Matacic requested that in Section 3.02 (2) we strike the word “and” at the end of
the sentence. This was agreeable with all parties.

Mr. Shelley requested that the spelling of his name be corrected in the document.

Mr. Reynolds had questions concerning the 3% charge back and if it was on the actual
expenditures and not on what is estimated. Mr. Fonner stated it was on the actual
expenditures.

Mr. Reynolds raised a question of the funds could come from the TIF at Princeton and
SR 747. Mrs. Minneci will check out and report back to the Clerk and the Board.

Discussion occurred concerning where the appropriations for the $43,203.95 would
come from.

Mr. Kern made a motion to AUTHORIZE THE ADMINISTRATOR TO ENTER INTO
INTERGOVERNMENTAL           AGREEMENT     WITH    BUTLER       COUNTY
TRANSPORTATION        IMPROVEMENT     DISTRICT  FOR    CONSTRUCTION
MANAGEMENT FEES AND EXPENSES IN RELATION TO STATE ROUTE 747
PHASE III IN AN AMOUNT NOT TO EXCEED $43,203.95 AS PRESENTED WITH
THE CHANGES AS MENTIONED ABOVE. Mr. Shelley seconded. The motion passed
unanimously. (05-158)

Mrs. Minneci stated that two items from the last meeting were tabled and to be brought
up at this meeting. She is still gathering additional information and will place them on
the agenda when the information is complete.

TRUSTEE COMMENTS
Mr. Kern expressed his frustrations with the Township, County, State and Federal Roads
system.

There being no more business to come before the Board, Mr. Shelley moved to adjourn.
Mr. Kern seconded. The motion passed unanimously and MEETING ADJOURNED.




______________________________
Christine Matacic, President



_______________________________
Roger Reynolds, Clerk-Treasurer

								
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