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Modernizing industrial schools Project Request for Proposal

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					      Ministry of
  Communication &                         United Nations      Ministry of
Information Technology                  Development Program   Education
        MCIT




                         ICT Trust Fund – Egypt

          Modernizing industrial
             schools Project
           Request for Proposal


                             Issuing Date
                          September 26, 2011
                                          ICT Trust Fund



                                     Request for Proposal (RFP)
                                                                    Date: September 30, 2011
Dear Sir/Madam,

       Subject: RFP for the provision of modernizing industrial schools Project
Solution

1. You may submit a proposal for services, as per enclosed Terms of Reference (TOR).

2. To enable you to submit a proposal, attached are:

      i.   Instructions to Offerors …………… ………………... (Annex I)
     ii.   General Conditions of Contract…………………..…. .(Annex II)
   iii.    Terms of Reference (TOR)……………………..…… .(Annex III)
    iv.    Proposal Submission Form ……………………….…..(Annex IV)
     v.    Price Schedule ………………………………………..(Annex V)
    vi.    Performance Security Form…………………………..(Annex VI)
   vii.    Milestones, Payment Terms & Conditions …………..( Annex VII)

3. Your offer comprising of technical proposal and financial proposal, in separate sealed
   envelopes, should reach the following address no later than 12 noon Cairo time on 17
   October 2011
Egypt ICT Trust Fund – Level 4
Mrs. Afaf Abdel Ghaffar
Procurement Manager
#1, Khalil El Hosary St. from Ahmed Oraby, Sphinx Sq., Mohandesein
Phone: +2 02 35341982
Fax: +2 02 35341813 -- 33444534

4. If you request additional information, we would endeavor to provide information
   expeditiously, but any delay in providing such information will not be considered a
   reason for extending the submission date of your proposal.


Yours sincerely,



Egypt ICT Trust Fund




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                                                                                      A. Annex I
                                     Instructions to Offerors
     A. Introduction

1. General

     This process is to determine the best Offeror to deliver modernizing industrial schools
     Solution to the listed schools.


2. Cost of proposal

     The Offeror shall bear all costs associated with the preparation and submission of the
     Proposal, the PROJECT will in no case be responsible or liable for those costs,
     regardless of the conduct or outcome of the solicitation. The Offeror must acquaint
     themselves with the current working environment in schools and in Ministry of
     Education and obtaining the needed technical data for submitting the offer It is
     strongly recommended that the Offeror visit the schools.

3. Contents of solicitation documents

     Proposals must offer services to completely deliver the Solution for all schools belong
     to the project. Proposals offering less than the total Solution for the entire project
     will be rejected. The Offeror is expected to examine all corresponding instructions,
     forms, terms and specifications contained in the Solicitation Documents. Failure to
     comply with these documents will be at the Offeror’s risk and may affect the
     evaluation of the Proposal.

4. Clarification of solicitation documents

     A prospective Offeror requiring any clarification of the Solicitation Documents may
     notify the procuring PROJECT entity in writing at the organization’s mailing address
     or fax number indicated in the RFP. The procuring PROJECT entity will respond in
     writing to any request for clarification of the Solicitation Documents that it receives
     earlier than two weeks prior to the deadline for the submission of Proposals. Written
     copies of the organization’s response (including an explanation of the query but
     without identifying the source of inquiry) will be sent to all prospective Offerors that
     has received the Solicitation Documents. The language of all clarification
     correspondence will be in accordance with Clause 6.




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5. Amendments of solicitation documents

     At any time prior to the deadline for submission of Proposals, the procuring
     PROJECT entity may, for any reason, whether at its own initiative or in response to a
     clarification requested by a prospective Offeror, modify the Solicitation Documents
     by amendment.

     All prospective Offerors that have registered will be notified in writing of all
     amendments to the Solicitation Documents.

     In order to afford prospective Offerors reasonable time in which to take the
     amendments into account in preparing their offers, the procuring PROJECT entity
     may, at its discretion, extend the deadline for the submission of Proposals.

     B. Preparation of Proposals

6. Language of the proposal

     The Proposals prepared by the Offeror and all correspondence and documents relating
     to the Proposal exchanged by the Offeror and the procuring PROJECT entity shall be
     written in the English language. Any printed literature furnished by the Offeror may
     be written in another language so long as accompanied by an English translation of its
     pertinent passages in which case, for purposes of interpretation of the Proposal, the
     English translation shall govern.

7. Documents comprising the proposal

     The Offeror must complete one complete proposal for the entire project. The
     Proposal shall comprise two separate envelopes, the Technical Envelope and the
     Financial Envelope.
     Offeror should provide soft copy of the submitted proposals(s) which supposed to be
     matched with the hard copy. In case of any changes between the soft copy and the
     hard copy; the hard copy will be consider as the valid proposal(s).

8. Technical Proposal

     The Technical Proposal must be in an envelope clearly marked “Technical
     Proposal” with the name of the Offeror and the project name. It must not contain
     any details of the financial aspects of the Offer.

     The Technical Proposal shall contain:

(a) Proposal Submission Form (Annex IV);

(b) Operational and technical part of the Proposal, including documentation to
    demonstrate that the Offeror meets all requirements;
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(c) Proposal security.

The Offeror shall structure the Technical Proposal as follows:

     (a) Management plan

          This section should provide corporate orientation to include the year and
          state/country of incorporation, a description of the company’s corporate structure,
          and a brief description of the Offeror’s present activities. It should focus on
          services related to the Proposal.

          This section should also describe the organizational unit(s) that will become
          responsible for the contract, and the general management approach towards a
          project of this kind. The Offeror should comment on its experience in similar
          projects and identify the person(s) representing the Offeror in any future dealing
          with the procuring PROJECT entity.

         The following documents should be enclosed in Management Plan:
         • A photocopy proving register in the commercial record.
         • A photocopy of the tax card showing the last tax statement.
         • A photocopy of previous jobs approved by the dealing party.
         • A photocopy of the company's legal form supported by documents
         • A photocopy of the company’s Financial statements (Balance sheet and Income
         sheet) for the last 3 years. (Submitted Financial statements (Balance sheet and
         Income sheet) should be relevant to the company activities in ICT. Any submitted
         proposal does not include the Financial statements (Balance sheet and Income sheet)
         will be omitted)
     (b) Resource plan
         This should fully explain the Offeror’s resources in terms of personnel and
         facilities necessary for the performance of this requirement. It should describe the
         Offeror’s current capabilities/facilities and any plans for their expansion.

          Bidders should include the CVs of the key professional personnel proposed
          for the Project.

          The minimum Professional Staff required for the project is described below:
          1 Project Manager
          1 Software Implementation Manager
          1 Software Development Manager (only in case the software is developed by
          the firm)
          1 Quality Assurance Specialist
          1 Training Manager

          Failure to include the relevant experience of the key Professional Personnel
          will result in an adverse evaluation of the proposal.
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          Bidders should be aware that during the execution of the contract, any
          change in the list of Professional Personnel will require the approval of the
          Project.

     (c) Proposed methodology
         This section should demonstrate the Offeror’s responsiveness to the specification
         by identifying the specific components proposed, addressing the requirements, as
         specified, point by point; providing a detailed description of the essential
         performance characteristics proposed warranty; and demonstrating how the
         proposed methodology meets or exceeds the specifications. Completed Data
         Sheets as detailed in Annex III J should be included.

          The supplier’s offer should provide a detailed implementation plan for the tasks
          he is going to carry out to implement the Solution, (including a weekly work plan)
          including project administration, and showing specifically the required period to
          implement each Milestone.

          Bidders that intend to subcontract part of the services should clearly indicate
          this modality in the Technical Proposal giving details of the subcontractor
          such as experience for the work he is intended to carry out, scope of the work
          under the subcontract and key personnel of the subcontractor.

          In case a relevant part of the services is to be subcontracted (such as software
          development) the personnel of the subcontractor will be evaluated. Bidders
          must be aware that during the execution of the contract any change of
          subcontractor must be approved by the Project.

          The operational and technical part of the Proposal should not contain any
          pricing information whatsoever on the services offered. Pricing information
          should be separated and only contained in the Financial Proposal.

          It is mandatory that the bidder’s Proposal numbering system corresponds with the
          numbering system used in the body of this RFP. All references to descriptive
          material and brochures should be included in the appropriate response paragraph,
          though material/documents themselves may be provided as annexes to the
          Proposal/response.

          Information which the Offeror considers proprietary, if any, should be dearly
          marked “proprietary” next to the relevant part of the text and it will then be
          treated as such accordingly.

     (d) Stamped Solicitation Documents



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          The Offeror should include a copy of the Solicitation Documents, with every page
          stamped with the company stamp, and initialed by an authorized officer of the
          Offeror.

     (e) Proposal Security

          The Offeror should include Proposal Security as detailed in Clause 15.


9. Financial Proposal

     The Financial Proposal must be in an envelope clearly marked “Financial Proposal”
     with the name of the Offeror and the project name.

     Offeror should identify and provide a total cost of all services, as mentioned on the
     RFP Document calculated as per Student/Year.

     The proposal total amount should be as result of multiplying the cost of one student/
     year and the total number of students.

     The cost of one student should be calculated on base of providing the service and
     operations for 2 consecutive years.

     Offeror should provide the break down elements of the proposal total amount in
     Egyptian Pound.

     Offeror should take into consideration on calculating the proposal total amount that
     all equipment will be owned by the ministry of education at the end of the project.(i.e.
     after 2 year).

     The Financial Proposal should contain a completed Component Price Form and the
     Price Schedule found in Annex V, the prices of all equipments, Software, and
     services required under the contract including all taxes and customs duties. The
     Price Schedule must be completed for each school in the project based on the cost of
     one student/year.

     Bidders are allowed to quote more than one Option which should correspond to
     different Technical Options described in the Technical Proposal or to different
     sources of equipment. Each option will be treated as a separate solution during
     the evaluation process.




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10. Proposal currencies

     All services should be quoted in LE.

11. Period of validity of proposals

     Subject to clause 23, Proposals shall remain valid for one hundred and twenty (120)
     days after the Proposal deadline prescribed by the procuring PROJECT entity,
     pursuant to the deadline clause. A Proposal valid for a shorter period may be rejected
     by the procuring PROJECT entity on the grounds that it is non-responsive.

     In exceptional circumstances, the procuring PROJECT entity may solicit the
     Offeror’s consent to an extension of the period of validity. The request and the
     responses thereto shall be made in writing. An Offeror granting the request will not
     be required nor permitted to modify its Proposal.

12. Format and signing of proposals

     The Offeror shall prepare two copies of the Proposal, clearly marking each “Original
     Proposal” and “Copy of Proposal” as appropriate. In the event of any discrepancy
     between them, the original shall govern.

     The two copies of the Proposal shall be typed or written in indelible ink and shall be
     stamped with the company seal of the Offeror on each page, and numbered and
     initialed by a person duly authorized to bind the Offeror to the contract. The latter
     authorization shall be indicated by written power-of-attorney accompanying the
     Proposal.

     A Proposal shall contain no interlineations, erasures, or overwriting except, as
     necessary to correct errors made by the Offeror, in which case such corrections shall
     be initialed by the person or persons signing the Proposal.

13. Payment

     PROJECT shall effect payments to the Contractor after acceptance by PROJECT of
     the invoices submitted by the contractor, as described in Annex (VII)

     C. Submission of Proposals

14. Sealing and marking of proposals

     The Offeror shall seal the Proposal in one outer and two inner envelopes, as detailed
     below. In case of more than one Option, all alternative offers should be included
     together in the same envelope keeping in mind that no financial data should be
     included in the technical envelope.

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(a) The outer envelope shall be:

•    addressed to –

          Mrs. Afaf Abdel Ghaffar
          Procurement Manager
          #1, Khalil El Hosary St. from Ahmed Oraby, Sphinx Sq., Mohandesein
          Phone: +2 02 35341982
          Fax: +2 02 35341813 -- 33444534

                And,

     •    marked with

     “RFP: Implementation of modernizing industrial schools Solution –….”

(b) Inner envelopes shall indicate the name and address of the Offeror, as well as the the
    project name which the bid pertains. The first inner envelope, clearly marked
    “Technical Proposal” shall contain the information specified in Clause 8 above, with
    the copies duly marked “Original” and “Copy”. The second inner envelope, clearly
    marked “Financial Proposal”, shall contain the information specified in Clause 9
    above, with the copies duly marked “Original” and “Copy”.

     All envelopes must bear the company stamp, initialed by a person duly authorized to
     bind the Offeror to the contract.

     Note, if the inner envelopes are not sealed and marked as per the instructions in this
     clause, the procuring PROJECT entity will not assume responsibility for the
     Proposal’s misplacement or premature opening.

15. Deadline for submission of proposals

     Proposals must be received by the procuring PROJECT entity at the address specified
     under clause Sealing and marking of Proposals no later than noon Cairo Time on 17
     October
     The procuring PROJECT entity may, at its own discretion extend this deadline for the
     submission of Proposals by amending the solicitation documents in accordance with
     clause Amendments of Solicitation Documents, in which case all rights and
     obligations of the procuring PROJECT entity and Offerors previously subject to the
     deadline will thereafter be subject to the deadline as extended.

16. Late Proposals

     Any Proposal received by the procuring PROJECT entity after the deadline for
     submission of proposals, pursuant to clause Deadline for the submission of proposals,
     will be rejected.
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17. Modification and withdrawal of Proposals

     The Offeror may withdraw its Proposal after the Proposal’s submission, provided that
     written notice of the withdrawal is received by the procuring PROJECT entity prior to
     the deadline prescribed for submission of Proposals.

     The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in
     accordance with the provisions of clause Deadline for Submission of Proposals. The
     withdrawal notice may also be sent by fax but followed by a signed confirmation
     copy.

     No Proposal may be modified subsequent to the deadline for submission of proposals.

     No Proposal may be withdrawn in the Interval between the deadline for submission of
     proposals and the expiration of the period of proposal validity specified by the
     Offeror on the Proposal Submission Form.

     D. Opening and Evaluation of Proposals
18. Opening of proposals

     The procuring entity will open the Technical Envelopes of each Proposal in the
     presence of a Committee formed by the Head of the project manger PROJECT. All
     Offerors are entitled to send one representative to attend the opening of the Proposals.
     Each representative must supply a stamped and legalized authority from the Offeror,
     naming them as the responsible officer of the Offeror to attend the opening. Offerors
     will not be invited to the opening of Financial Envelopes.

19. Clarification of proposals

     To assist in the examination, evaluation and comparison of Proposals, the Purchaser
     may at its discretion, ask the Offeror for clarification of its Proposal. The request for
     clarification and the response shall be in writing and no change in price or substance
     of the Proposal shall be sought, offered or permitted.

20. Preliminary examination

     The Purchaser will examine the technical elements of the proposals to determine
     whether they are complete, whether any computational errors have been made,
     whether the documents have been properly signed, and whether the Proposals are
     generally in order.

     Arithmetical errors will be rectified on the following basis: If there is a discrepancy
     between the unit price and the total price that is obtained by multiplying the unit price
     and quantity, the unit price shall prevail and the total price shall be corrected. If the
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     Offeror does not accept the correction of errors, its Proposal will be rejected. If there
     is a discrepancy between words and figures the amount in words will prevail.

     Prior to the detailed evaluation, the Purchaser will determine the substantial
     responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of
     these Clauses, a substantially responsive Proposal is one which conforms to all the
     terms and conditions of the RFP without material deviations. The Purchaser’s
     determination of a Proposal’s responsiveness is based on the contents of the Proposal
     itself without recourse to extrinsic evidence.

     A Proposal determined as not substantially responsive will be rejected by the
     Purchaser and may not subsequently be made responsive by the Offeror by correction
     of the non-conformity.

21. Evaluation and comparison of proposals

     A two-stage procedure is utilized in evaluating the proposals for the project, with
     evaluation of the Technical Proposal being completed for each bid prior to any
     Financial Envelope being opened and compared. The technical proposal is evaluated
     on the basis of its responsiveness to the Term of Reference (TOR).

     The Financial Proposals will be opened only for submissions that passed the
     minimum technical score of 85% of the obtainable score of 1000 points in the
     evaluation of the technical proposals. Representatives of Bidders who have
     attained the minimum technical score will be invited to attend the Opening of
     Financial proposals.

      In the Second Stage, the Total price proposal (including taxes and customs duties
      if appropriate) of all contractors who have attained minimum 85% score in the
      technical evaluation will be compared for the project. The project contract will be
      awarded to the Contractor offering the lowest price for it , of the qualified
      bidders, regardless of the score achieved in the technical evaluation.

      In the unlikely event that two or more financial offers are equal in absolute
      value, the contract will be awarded to the firm that has reached the highest
      technical score in the technical evaluation.

     E. Award of Contract

22. Award criteria, award of contracts

     The procuring PROJECT entity reserves the right to accept or reject any Proposal,
     and to annul the solicitation process and reject all Proposals at any time prior to
     award of contract, without thereby incurring any liability to the affected Offeror or
     any obligation to inform the affected Offeror or Offerors of the grounds for the
     Purchaser’s action.
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     Prior to expiration of the period of proposal validity, the procuring PROJECT entity
     will award the project contract to the qualified Offeror whose Proposal after being
     evaluated is considered to be the most responsive to the needs of the organization and
     activity concerned.
     In case the winning offer includes an imported goods component, the Project
     reserves the right to exclude from the total price at the time of Contract award
     any amount representing the cost of customs duties and taxes.
     In the event that only one qualified bid has been obtained, PROJECT reserves
     the right to seek additional information in order to ensure that a proper
     selection is made. Obtaining only one qualified bid is not a reason per-se to
     cancel the tender process.

     The PROJECT may require Offerors to demonstrate/clarify their Proposals, or
     provide samples of some or all software during the evaluation process.

      The final Proposal must obtain the approval of the Evaluation Committee including
      representation from the Ministries of Education and that of Communications and
      Information Technology.




     In the event that no offer reaches the minimum technical qualifying score in the
     project, the PROJECT Procuring entity reserves the right to open the financial
     envelopes of up to four Offerors that have obtained the highest technical scores
     with the financial evaluation as described in the tender document.

     These offers will be deemed to remain valid until 1 February 2011

23. Purchaser’s right to vary requirements at time of award

     The Purchaser reserves the right at the time of award of contract to vary the quantity
     of services and goods specified in the RFP without any change in unit price or other
     terms and conditions.


24. Signing of the contract

     Within 14 days of receipt of the contract the successful Offeror shall sign and date the
     contract and return it to the Purchaser.

25. Performance security


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     Within 14 days of the receipt of the Contract from the Purchaser, the successful
     Offeror shall provide the performance security on the Performance Security Form
     provided in the Solicitation Documents and in accordance with the Special
     Conditions of Contract. The Performance Security shall be 10% of the value of the
     successful offer. The Performance Security shall be valid for the period of the
     Guarantee (General Conditions of Contract, Clause 13).

     Before PROJECT makes the first payment upon receipt of the signed contract, the
     Offeror must provide a letter of guarantee approved from a first class bank valid for 6
     months starting from the date of the signing of the contract. The value of the letter of
     guarantee must be equal to down payment amount. Upon receipt of this letter of
     guarantee, PROJECT will authorize the first Milestone payment.


     Failure of the successful Offeror to comply with the requirement of Clause 25 or
     Clause 26 shall constitute sufficient grounds for the annulment of the award and
     forfeiture of the Proposal security if any, in which event the Purchaser may make the
     award to the next lowest evaluated Offeror or call for new Proposals.




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Annex II
                                     General Conditions of Contract


1. TERM OF CONTRACT

     The Contract will commence upon the signing of the contract. PROJECT will have
     the right to terminate the contract immediately following Preliminary Handing Over,
     or as otherwise described in clause “Termination”.

2. LEGAL STATUS

     The Contractor shall be considered as having the legal status of an independent
     contractor vis-à-vis PROJECT. The Contractor's personnel and sub-contractors shall
     not be considered in any respect as being the employees or agents of PROJECT or the
     United Nations.

3. SOURCE OF INSTRUCTIONS

     The Contractor shall neither seek nor accept instructions from any authority external
     to PROJECT in connection with the performance of its services under this Contract.
     The Contractor shall refrain from any action which may adversely affect PROJECT
     or the United Nations and shall fulfill its commitments with the fullest regard to the
     interests of PROJECT.

4. CONTRACTOR'S RESPONSIBILITY FOR EMPLOYEES

     The Contractor shall be responsible for the professional and technical competence of
     its employees and will select, for work under this Contract, reliable individuals who
     will perform effectively in the implementation of this Contract, respect the local
     customs, and conform to a high standard of moral and ethical conduct.




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5. ASSIGNMENT

     The Contractor shall not assign, transfer, pledge or make other disposition of this
     Contract or any part thereof, or any of the Contractor's rights, claims or obligations
     under this Contract except with the prior written consent of PROJECT.

6. SUB-CONTRACTING
   In the event the Contractor requires the services of sub-contractors, the Contractor
   shall obtain the prior written approval and clearance of PROJECT for all sub-
   contractors. The approval of PROJECT of a sub-contractor shall not relieve the
   Contractor of any of its obligations under this Contract. The terms of any sub-contract
   shall be subject to and conform with the provisions of this Contract.

7. OFFICIALS NOT TO BENEFIT

     The Contractor warrants that no official of PROJECT or the United Nations has
     received or will be offered by the Contractor any direct or indirect benefit arising
     from this Contract or the award thereof. The Contractor agrees that breach of this
     provision is a breach of an essential term of this Contract.

8. INDEMNIFICATION

     The Contractor shall indemnify, hold and save harmless, and defend, at its own
     expense, PROJECT, its officials, agents, servants and employees from and against all
     suits, claims, demands, and liability of any nature or kind, including their costs and
     expenses, arising out of acts or omissions of the Contractor, or the Contractor's
     employees, officers, agents or sub-contractors, in the performance of this Contract.
     This provision shall extend, inter alia, to claims and liability in the nature of
     workmen's compensation, products liability and liability arising out of the use of
     patented inventions or devices, copyrighted material or other intellectual property by
     the Contractor, its employees, officers, agents, servants or sub-contractors. The
     obligations under this Article do not lapse upon termination of this Contract.

9. INSURANCE AND LIABILITIES TO THIRD PARTIES

9.1 The Contractor shall provide and thereafter maintain insurance against all risks in
    respect of its property and any equipment used for the execution of this Contract,
    including but not limited to the Equipment. Such insurance should cover, as a
    minimum, any accident, damage, loss or theft.
9.2 The Contractor shall provide and thereafter maintain all appropriate workmen's
    compensation insurance, or its equivalent, with respect to its employees to cover
    claims for personal injury or death in connection with this Contract.
9.3 The Contractor shall also provide and thereafter maintain liability insurance in an
    adequate amount to cover third party claims for death or bodily injury, or loss of or
    damage to property, arising from or in connection with the provision of services
    under this Contract or the operation of any vehicles, boats, airplanes or other
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     equipment owned or leased by the Contractor or its agents, servants, employees or
     sub-contractors performing work or services in connection with this Contract.

9.4 Except for the workmen's compensation insurance, the insurance policies under this
    Article shall:

     (i) Name PROJECT, Ministry of Education, Ministry of Communications and
         Information Technology, and the school as additional insured;

     (ii) Include a waiver of subrogation of the Contractor's rights to the insurance carrier
          against PROJECT, Ministry of Education, Ministry of Communications and
          Information Technology, and the school;

     (iii)Provide that PROJECT shall receive thirty (30) days written notice from the
          insurers prior to any cancellation or change of coverage.

9.5 The Contractor shall, upon request, provide PROJECT with satisfactory evidence of
    The insurance required under this Article.

10. ENCUMBRANCES/LIENS

     The Contractor shall not cause or permit any lien, attachment or other encumbrance
     by any person to be placed on file or to remain on file in any public office or on file
     with PROJECT against any monies due or to become due for any work done or
     materials furnished under this Contract, or by reason of any other claim or demand
     against the Contractor.

11. TITLE TO EQUIPMENT

     Title to any equipment and supplies that may be furnished by PROJECT shall rest
     with PROJECT and any such equipment shall be returned to PROJECT at the
     conclusion of this Contract or when no longer needed by the Contractor. Such
     equipment, when returned to PROJECT, shall be in the same condition as when
     delivered to the Contractor, subject to normal wear and tear. The Contractor shall be
     liable to compensate PROJECT for equipment determined to be damaged or degraded
     beyond normal wear and tear.

     Title to all Equipment supplied will pass to PROJECT upon supply.

12. WARRANTIES

     The Contractor makes the following warranties:
     • Warranties as to child labor and mines, as detailed below;
     • That all software provided is virus-free;
     • That its provision of the Solution does not infringe any third parties intellectual
        property rights;

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     •    That its performance under this contract will be professional, and in compliance
          with national and/or international standards;
     •    That the Solution will meet the User Outcomes.

     Breach of any of the above warranties will give PROJECT grounds to terminate the
     contract immediately, at its absolute discretion. In addition, the Contractor must
     indemnify PROJECT for any loss or damage whatsoever caused by the breach of any
     one or more of the above warranties.

13. GUARANTEE

     The Contractor guarantees the operation of the Solution for at least 2 years starting
     from the date of the receipt of Acceptance Certificate for the Solution. The
     Contractor will carry out whatever needed modifications to repair any defect caused
     by a flaw in design or implementation on his own expense during the guarantee
     period with the exception of the flaws caused by misusage.

     The Performance Security provided by the Contractor will be held against this
     guarantee, and will be discharged upon the latter of the satisfactory completion of
     ongoing service and maintenance provision, or three years from the date of the receipt
     of Acceptance Certificate for the Solution.

14. LOCATION OF CONTRACTOR

     The Contractor will be required to establish a physical presence in all schools to
     whom it is providing the Solution.

15. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS

     PROJECT shall be entitled to all intellectual property and other proprietary rights
     including but not limited to patents, copyrights, and trademarks, with regard to
     products, digital content, network designs, or documents and other materials which
     bear a direct relation to or are produced or prepared or collected in consequence of or
     in the course of the execution of this Contract. At the PROJECT's request, the
     Contractor shall take all necessary steps, execute all necessary documents and
     generally assist in securing such proprietary rights and transferring them to PROJECT
     in compliance with the requirements of the applicable law. PROJECT shall be
     entitled to a non-exclusive perpetual license, in the Pilot Project schools identified in
     Annex IIIK, of all Content and Software delivered as part of the Solution, including
     the School Management System.


16. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF PROJECT OR THE
    UNITED NATIONS

     The Contractor shall not advertise or otherwise make public the fact that it is a
     Contractor with PROJECT, nor shall the Contractor, in any manner whatsoever use
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     the name, emblem or official seal of PROJECT or the United Nations, or any
     abbreviation of the name of PROJECT or the United Nations in connection with its
     business or otherwise.

17. DATA PROTECTION

     The Contractor shall be responsible for the protection, security and integrity of all
     data inputted to the Solution.

     All data, and any intellectual property arising from it, shall remain the property of
     PROJECT.


18. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION

18.1 All maps, drawings, photographs, mosaics, plans, reports, recommendations,
    estimates, documents and all other data compiled by or received by the Contractor
    under this Contract shall be the property of PROJECT, shall be treated as confidential
    and shall be delivered only to PROJECT authorized officials on completion of work
    under this Contract.
18.2 The Contractor may not communicate at any time to any other person,
    Government or authority external to PROJECT, any information known to it by
    reason of its association with PROJECT which has not been made public except with
    the authorization of PROJECT; nor shall the Contractor at any time use such
    information to private advantage. These obligations do not lapse upon termination of
    this Contract.

19. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS

19.1 Force majeure, as used in this Article, means acts of God, war (whether declared
   or not), invasion, revolution, insurrection, or other acts of a similar nature or force
   which are beyond the control of the Parties.

19.2 In the event of and as soon as possible after the occurrence of any cause
    constituting force majeure, the Contractor shall give notice and full particulars in
    writing to PROJECT, of such occurrence or change if the Contractor is thereby
    rendered unable, wholly or in part, to perform its obligations and meet its
    responsibilities under this Contract. The Contractor shall also notify PROJECT of any
    other changes in conditions or the occurrence of any event which interferes or
    threatens to interfere with its performance of this Contract. The notice shall include
    steps proposed by the Contractor to be taken including any reasonable alternative
    means for performance that is not prevented by force majeure. On receipt of the
    notice required under this Article, PROJECT shall take such action as, in its sole
    discretion; it considers to be appropriate or necessary in the circumstances, including
    the granting to the Contractor of a reasonable extension of time in which to perform
    its obligations under this Contract.

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19.3 If the Contractor is rendered permanently unable, wholly, or in part, by reason of
    force majeure to perform its obligations and meet its responsibilities under this
    Contract, PROJECT shall have the right to suspend or terminate this Contract on the
    same terms and conditions as are provided for in Article 15, "Termination", except
    that the period of notice shall be seven (7) days instead of thirty (30) days.

20. TERMINATION

20.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty
    days notice, in writing, to the other party. The initiation of arbitral proceedings in
    accordance with Article 21 "Settlement of Disputes" below shall not be deemed a
    termination of this Contract. If the PROJECT terminates for cause, the PROJECT will
    calculate the cost to it of terminating the contract, and deduct this amount from any
    money payable to the Contractor.

20.2 PROJECT reserves the right to terminate without cause this Contract at any time
    upon 15 days prior written notice to the Contractor, in which case PROJECT shall
    reimburse the Contractor for all reasonable costs incurred by the Contractor prior to
    receipt of the notice of termination.

20.3 PROJECT can terminate this clause for unsatisfactory performance against
    contract deadlines, as detailed in Annex IIIE.

20.4 In the event of any termination by PROJECT under this Article, no payment shall
    be due from PROJECT to the Contractor except for work and services satisfactorily
    performed in conformity with the express terms of this Contract. The Contractor shall
    take immediate steps to terminate the work and services in a prompt and orderly
    manner and to minimize losses and further expenditures.

20.5 Should the Contractor be adjudged bankrupt, or be liquidated or become
    insolvent, or should the Contractor make an assignment for the benefit of its creditors,
    or should a Receiver be appointed on account of the insolvency of the Contractor,
   PROJECT may, without prejudice to any other right or remedy it may have, terminate
   this Contract forthwith. The Contractor shall immediately inform PROJECT of the
   occurrence of any of the above events.

21. SETTLEMENT OF DISPUTES

     21.1.           Amicable Settlement

     The Parties shall use their best efforts to settle amicably any dispute, controversy or
     claim arising out of, or relating to this Contract or the breach, termination or
     invalidity thereof. Where the parties wish to seek such an amicable settlement
     through conciliation, the conciliation shall take place in accordance with the
     UNCITRAL Conciliation Rules then obtaining, or according to such other procedure
     as may be agreed between the parties.
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     21.2.           Arbitration

     Unless, any such dispute, controversy or claim between the Parties arising out of or
     relating to this Contract or the breach, termination or invalidity thereof is settled
     amicably under the preceding paragraph of this Article within sixty (60) days after
     receipt by one Party of the other Party's request for such amicable settlement, such
     dispute, controversy or claim shall be referred by either Party to arbitration in
     accordance with the UNCITRAL Arbitration Rules then obtaining, including its
     provisions on applicable law. The arbitral tribunal shall have no authority to award
     punitive damages. The Parties shall be bound by any arbitration award rendered as a
     result of such arbitration as the final adjudication of any such controversy, claim or
     dispute.

22. PRIVILEGES AND IMMUNITIES

     Nothing in or relating to this Contract shall be deemed a waiver, express or implied,
     of any of the privileges and immunities of the United Nations, including its subsidiary
     organs.

23. TAX EXEMPTION

23.1 Section 7 of the Convention on the Privileges and Immunities of the United
    Nations provides, inter alia, that the United Nations, including its subsidiary organs,
    is exempt from all direct taxes, except charges for public utility services, and is
    exempt from customs duties and charges of a similar nature in respect of articles
    imported or exported for its official use. In the event any governmental authority
    refuses to recognize the United Nations exemption from such taxes, duties or charges,
    the Contractor shall immediately consult with PROJECT to determine a mutually
    acceptable procedure.

23.2 Accordingly, the Contractor authorizes PROJECT to deduct from the Contractor's
    invoice any amount representing such taxes, duties or charges, unless the Contractor
    has consulted with PROJECT before the payment thereof and PROJECT has, in each
    instance, specifically authorized the Contractor to pay such taxes, duties or charges
    under protest. In that event, the Contractor shall provide PROJECT with written
    evidence that payment of such taxes, duties or charges has been made and
    appropriately authorized.

23.3 When supplying equipment, the company may be required to present invoices for
    individual items.

23.4 The arrangements to give effect to the PROJECT’s tax exemptions, including
    customs clearance arrangements, will be advised to the Offeror.


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24. CHILD LABOUR

24.1 The Contractor represents and warrants that neither it, nor any of its suppliers is
   engaged in any practice inconsistent with the rights set forth in the Convention on the
   Rights of the Child, including Article 32 thereof, which, inter alia, requires that a
   child shall be protected from performing any work that is likely to be hazardous or to
   interfere with the child's education, or to be harmful to the child's health or physical
   mental, spiritual, moral or social development.

24.2 Any breach of this representation and warranty shall entitle PROJECT to
   terminate this Contract immediately upon notice to the Contractor, at no cost to
   PROJECT.

25. MINES
25.1      The Contractor represents and warrants that neither it nor any of its suppliers is
     actively and directly engaged in patent activities, development, assembly, production,
     trade or manufacture of mines or in such activities in respect of components primarily
     utilized in the manufacture of Mines. The term "Mines" means those devices defined
     in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on
     Prohibitions and Restrictions on the Use of Certain Conventional Weapons Which
     May Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of
     1980.

25.2       Any breach of this representation and warranty shall entitle PROJECT to
       terminate this Contract immediately upon notice to the Contractor, without any
       liability for termination charges or any other liability of any kind of PROJECT.

26. OBSERVANCE OF THE LAW

       The Contractor shall comply with all laws, ordinances, rules, and regulations bearing
       upon the performance of its obligations under the terms of this Contract.

27. AUTHORITY TO MODIFY

       No modification or change in this Contract, no waiver of any of its provisions or any
       additional contractual relationship of any kind with the Contractor shall be valid and
       enforceable against PROJECT unless provided by an amendment to this Contract
       signed by the authorized official of PROJECT.




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                                        Terms of Reference

1. Solution
The Contractor will undertake the following activities for establishing private cloud data
center in ministry of education for school management system and learning, content
management system and mail server, and availing a channel on the internet for
communications and collaboration (schools and project websites). The proposed solution
should contain the following items.
     1. Data center: to establish a data center in the ministry of education mainly in the
        vocational sector in (‫)ﻣﺒﻨﻰ ﻓﻴﺼﻞ‬fasil building. This data Centre will be established
        as a private cloud for the vocational sector. It will host the consolidated database
        for 10 vocational schools. It also host learning and content management system
        software. It will contain a project and schools portal. It will have also a mail
        server for administrators; teachers and students belong to these selected schools.
        Provision the data center with internet connectivity to help and provide services to
        the beneficiary of this center. The data center should be equipped with the
        following items based on the determinant of the project (e.g. number of schools,
        administrators, teachers, students…) according to the proposed solution of the
        offeror.
          -     Local area network.
          -     Heat and Fire alarm system
          -     Servers
          -     Hypervisor
          -     UPS
          -     Internet connectivity
          -     VPN connection to the schools belongs to the project.
          -     Security
          -     Air condition
     2. School management system
          The solution should be centralized and comply with the e-gov forms that is used
          in the ministry of education. The proposed solution should have a light version in
          schools and a consolidate database in the data center, the proposed solution
          should matched with the manual system that apply in these schools specially in
          reporting formats and formal communication between these schools and the
          higher level in ministry of education. The school management system should
          include at least the following modules:-
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          -     General school information
          -     Student information system
          -     Employee information system
          -     Grading system and control
          -     Asset tracking and management
          -     School timetable
          -     Attendance
          -     Library management system
     3. Learning and content management system
          The learning management system will be hosted in the data center to provide
          services for students, teachers and communities. This center will be as a source of
          sharing industrial experiences. The System should provide educators with tools to
          create engaging and effective online or hybrid courses that meet needs of all
          learners in the vocational industrial education. Outside the classroom, the
          platform supports formal and informal peer collaboration, the creation of vibrant
          communities, and multiple ways to manage and share valuable learning content.
          The offeror should provide authoring tools online or offline.
          Licensing
          The Project shall be entitled to a non-exclusive license to use the SMS and LMS
          in schools identified in Annex IIIK for 2 years from the issuing of the
          Acceptance Certificate for the Solution. The Contractor shall provide the
          Project at no cost with the latest version of the software at the handover of
          the project.

     4. Mail server
          Creation of email accounts for each student, teacher and administrator in these
          schools. The offeror should propose a mechanism to auto generate the email just
          the student or teacher information in the system exists. The contractor should
          propose a mechanism to track the utilization of this service along with provision
          of mechanism to effectively benefit from this service in the education process.
     5. Project and schools portals
          The offeror should develop a website for the project and a website for each
          school. All of these websites can be accessed from a central point of access or can
          be accessed individually from their URLs from the web. The offeror should
          propose a way to update these websites daily, weekly, or monthly according to the
          latest news of schools and the available requested updates.
          -   The proposed websites may have an identity management
          - School Services Sub-Portal
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          - Students Profile
          - Teachers Profiles
          - Administration Profiles
          - Parents section
          The main source of the portal information must be retrieved from SMS and LMS
          DBs and may be updated manually If needed.
          - The portal should implement single sign on (SSO) technology to provide
          simplicity and personalization techniques.
     6. Training
          The offeror should train all teachers and administrators on basic ICT skills. The
          offeror should also train teachers and administrators on the usage of the system.
          They should provide on job training on the system during the project life.
          The training will be on:-
          1- Basic ICT and internet
          2- School management system
          3- Learning management system
          4- Using the portal
          5- Using Email
     7. Operation
          The offeror should provide full support for schools during the deployment and the
          implementation process. The offeror should hire a technical support person per
          school during the implementation of the project. The operation mechanism should
          be operated using on job training. The offeror shall qualify staff in each school to
          operate and use these applications in proper way. The data on the system should
          be updated daily based on the schools transaction. The system should transform
          the paper work to an electronic work through this software. The payment mainly
          will base on the services provided to these schools and reports delivered to the
          project management and schools visit reports. The offeror should submit a
          monthly report indicate the progress of using these applications(progress report).




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     General Considerations

The Solution must satisfy the following General Conditions:

     1. The Solution must be enabled for usage in Arabic.
     2. All Software must be supplied with the original licenses, and for the required
         quantity of users.
     3. All Equipment must be supplied with cables, drivers, manuals and use standard
         Egyptian electric circuits.
     4. All Equipment must be suitable for standard Egyptian conditions for temperature,
         moisture and operating voltage of 220V 50 Hz.
     5. School systems and applications must be highly protected against computer piracy
         and security breaches.
     6. Systems and applications must be designed and developed according to the most
         modern tools used for this purpose. They must allow using interlinked database
         and the web.
     7. The Solution must permit the access of the school management, teachers, students
         and parents on industrial school services either remotely, or from onsite, taking
         into consideration required secrecy.
     8. The system must permit using modern educational tools including teamwork and
         interactive teaching.
     9. The Solution must achieve the highest quality standard of advanced systems used,
         being free of programming defects, and applicable in any school without the need
         to refer back to the supplier to modify the system.
     10. The vendor must demonstrate that it is authorized to provide any software
         provided as part of the solution. If the vendor supplies software elements from
         third parties, it will be deemed to have the right to supply such software elements
         if                                                                                :
          a) the Vendor is an official distributor or licensor of the software and entitled to provide it
          as part of the Solution, in which case a letter from the licensee has to be included in
          the proposal

           b) The software is open source, and can be freely distributed.

           This obligation is in addition to the warranties in Clause 12 of the General Conditions of
           Contract




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3. Services
The Contractor will be responsible for installing, integrating and implementing all
elements of the Solution, including Training and Support, to meet the Project Objectives
and User Outcomes.

Guided by the Project Objectives and User Outcomes, the Contractor will provide
services including:
       Assessment of current technology, and possibility of integration into modernizing
       industrial School system;
       Design of Solution, and all elements within it, including Equipment, Software,
       Training and Support;
       Backup
       The Offeror must provide back-up systems and equipment to ensure:
            o The ongoing operation of the SMS despite any downtime
            o No loss of data during downtime, in case of system malfunction,
               electricity shortage or any other circumstance.
       Disaster recovery procedures.
       The Offeror will be responsible for providing systems and equipment to recover
       data and systems in the case of disasters including but not limited to earthquake
       and fire. In the case of any such disaster, the Offeror must provide sufficient
       personnel to return the SMS to full operation as soon as possible.

          Offline alternate procedure and protocols.
          The Offeror must provide procedures and protocols to operate in an offline
          environment to ensure that the SMS can be updated with information that arises
          during any system outage.

          School operations and data entry for the operation of the project
          The Offeror must provide services to convert all existing electronic and non-
          electronic school management data to populate the databases of the SMS. Data
          entry will be under the responsibility of the Contractor who should use to the
          maximum extent possible school staff designated by the School
          Administrator and trained by the Contractor. The quality of the data entry
          will be responsibility of the Contractor who should do random checks in
          order to ensure the quality of the work, providing remedies where
          appropriate. Two year historical data should be entered.




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4. Training

In order to meet the Project Objectives and User Outcomes, the Contractor will provide
training to teachers, technicians, school administrators and librarians. The Contractor
will not be required to provide training directly to students or parents.


The Contractor should provide a Training Plan to the Project for approval maximum after
one month from the contract sign-off. that indicates how the Contractor intends to
achieve the Project Objectives and User Outcomes in relation to training of teachers,
school administrators and librarians, including:
       1. Proficiency in general computer usage.
       2. Ability to use the portal;
       3. Ability to use the email
       4. Qualifying teachers and school administrators on using, updating data on the
           Solution(SMS, LMS, and the website), and on systems and applications’
           operation.
       5. Qualifying selected school staffs to undertake a simple maintenance duty of
           software in their schools.

The Contractor will provide two workshops training directly to students and
parents during the implementation process. In these workshop the contractor will
illustrate clearly all components of the proposed solution and describe clearly the
school management system and learning management system.

The Training Plan should provide the trainees with a level of proficiency to comfortably
operate the Solution to achieve the Project Objectives and User Outcomes. The
Training Plan should be designed so that by 28 February 2012, teachers,
administrators and librarians are able to conduct the day-to-day operation of the
Solution.

Training services may be conducted in groups no larger than 15, and should use ICT
resources where appropriate The Contractor will provide the trainees with appropriate
manuals or documentation to assist their learning.




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5. Support
The Contractor will provide support services to modernizing industries Schools within
the project to ensure that the Solution is consistently operational. The Contractor must
hire a technical officer to monitor the day to day operation in school

Response Times
If the Solution becomes in operational, the school will contact the technical Officer to
log the problem. The technical officer must present at the school site to address issues
and coordinate with the contractor to resolve this problem:

Server problems – within 4 hours of notification to contractor
Other problem – 24 hours of notification to contractor

If the issue is not resolved to restore the Solution to operation, penalties will accrue until
the Solution is restored according to the table below:

       Case                                Response time (penalty per school)
Server Problems              4-8 hours   8-16 hours    More than 16        And it incurred
                             100 LE      300 LE        hours               daily after that
                                                       500 LE
Other problem                24-48       48-96 hours More than 96          And it incurred
                             hours       100 LE        hours               daily after that
                             50 LE                     150 LE

If the Contractor incurs penalties of more than five thousand LE (5,000 LE) per
month of operation for 3 or more consecutive months, the Project will have the right
to terminate the contract immediately.

These penalties will be deducted from the next payments due to the Contractor under
the contract.




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6. Reporting

The Contractor will be required to present the following reports to the Project for the
project

                                                                                          Frequency /
              Report                                Objective
                                                                                              Due
     Mid Year Report                 Detailing the operation of the Solution,             Every six
                                     including down-time, number of                       month
                                     students and teachers trained, usage of
                                     website, number of hours per student of
                                     computer time achieved etc

     Essential Codes                 Using the national ID (14 number) as                 By
                                     the essential codes used in the system.              Preliminary
                                     you should give the project a copy of                Hand Over
                                     completed database by the end of the
                                     project
     Sustainability                  Showing the cost of required works as
     Financial Report                well as that of each student in the year             yearly
                                     and calculating the cost return in 3
                                     years.
     Pilot Project                   Summarizing the implementation of the                Quarterly
     Report                          Solution, key issues encountered, and                thereafter
                                     the lessons learnt from implementation
                                     of the Project, including suggestions for
                                     fine-tuning design and implementation
                                     for national roll-out

     Progress report                 A report indicates the level of using the            Monthly
                                     school management and learning
                                     management system and the email
                                     account in these schools. Along with the
                                     challenges and the proposed solution.

NOTE: In order to meet the Milestones, reports should be delivered to the Project for its review and
approval, at least ten calendar days in advance from the date the Milestone is due. The report
received after the permission day incurred penalties 1% of this payment.




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         Specifications of Central Database and Synchronization Framework
                                                                                                                        Solution
                                                   Specs
                                                                                                                       Compliance
The solutions should provide SOA “Service Oriented Architecture ” based on three Layers’
             •      Central Zone : include Central Application , Central Database, and Central 
                    reporting and statistical module (KPI’s) 
             •      Middleware Zone : include Peer – to – Peer Synchronization Framework 
             •      School Zone :include Light Version Client Application 
Proposed SMS capable in operating in Online and Offline mode.
It’s normal and expected that at certain periods, communication might be down either due to
communication problem or to maintenance purpose at the Central servers, applications or database.
During such periods, the system should not stop functioning where client / remote users should be able to
continue their daily schools activities. Clients remain in operation storing all information on local
application“School Client application - ”. Once communication/connectivity is back to normal, a
synchronization process starts to update modified or new recorders.
The client applications in the school zone communicate with the central application server through the
local applications “Client application” , Web Services and XML in a secured way, and they must provide
secured local storage for temporary offline operation.
A method to remotely upgrade and manage the client application software with minimum operator
intervention will be provided
Each school clients will have the same capabilities which includes the following :
             •      Light version Application for (Transaction and Reporting ) 
             •      Stander or Express Storage. 
The Possibility of running the solution in a cloud-based environment(Software as a Service SaaS)
Development and        company will be responsible to specify their development methodology as well as
Project                project management methodology to be used within the execution and
Management             implementation of the system. And winning Bidder must conduct and deliver
Methodology            details schedule and project planes.
Academic Plan and company will be responsible to feed central database by Constant Lookups,
bylaws entry           Course catalog and academic plan.
                              •    company will be responsible to study and migrate available data 
                                   of (Students, Staff, courses, results …etc) from current format 
                                   (Excel or Access or SQL) into proposed central database. 
Data Migration
                              •    company will be responsible to Import / Export data to the E‐Gov 
                                   System to minimize the effort of re‐entering data twice in the 
                                   SMS and in the E‐GOV system 
                        Company will be responsible to conduct documented states report by weekly and
Follow-up and           progress report by monthly consolidated by central statistical reports and key
KPI’s Extractions
                        performance indicators - KPI’s reports.
                        company will be responsible to explain in details in their proposal their backup
                        solution offered as part of their solution. the offeror will be responsible to make a
Backup Solution
                        complete Backup solution, covering all data related to the system including data,
                        system settings and configuration.
Maintenance and         company will be responsible to delivered with all necessary for the system

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support                  operation and maintenance supporting software, including backup software for the
                         databases and operating systems.
                         Recording mechanism of health care record fro students and school’s staff. And
Health care
                         recording of incidents, accidents and claims.
                         Managing and recoding all transactions occurred in the vocational community
                         learning center after the schools hours and in vacations. The system should have
                         the capability to record names of trainees, courses, fees of these courses,
                         attendance of trainees, staring and ending dates of courses and trainers, and the
VCLC
                         ability to generate reports indicate the current activities and the previous ones.
                         Monthly reports of the VCLC revenues, services provided number of users and
                         beneficiaries, user statistics of gender, age, level of education, number of hours
                         spent, services that are most liked by beneficiaries.


          School portal
          Portal Solution: the proposed solution design and Implement portal for the All schools:

                    •     Project Portal "Egyptian Modernizing Vocational Schools Project and Organizations 
                          Brief " 
                    •     Modernizing the Egyptian Vocational Schools Project and Organizations Brief 
                    •     School Services Sub‐Portal 
                    •     Students Profile 
                    •     Teachers Profiles 
                    •     Administration Profiles 
                    •     Parents Profiles 
                    •     Main source of the portal information must consolidate with SMS DBs and identity 
                          management solution. 
                    •     The portal should implement SSO technology to provide simplicity and 
                          personalization techniques 
                    •     Contents Management: The administrator of the web site will be able to edit – Add 
                          – Delete any of the mentioned items, so that the admin can edit – Add – Delete 
                          Texts and / or photos for each item of the school web site.  
                    •     Bilingual support: the web site will be available mainly in  Arabic and other 
                          languages could be added. 
                    •     Export / Import Data: all student’s data including schedules and grades could be 
                          exported to many formats ( pdf – excel – doc ) and also could be exported to the 
                          system from excel sheets using import data wizard included in the system.  
                    •     School Location: in this item the school location is indicated using Google maps. 
                    •     Vocational community learning centre (VCLC)  
                          That will contain all the Data about the school training centre (list of courses and 
                          price list‐list of trainers – a list of services in this center. form to be filled by the 
                          trainees etc ……) 


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      Portal structure:
                •     Home
                      Contains a brief introduction and/or a description about the school. It may contain links to the
                      schools departments where each link view a page with detailed information about the
                      designated department.
                •     Flash Intro
                      For each school that contains a photo album for the school.
                •     Tour for school
                      That contains different school locations in animated video.
                •     Student agenda
                      That contains home works, schedules, question banks and exams results.
                •     Quality management
                      Which contains vision and mission, and contains quality management teams (HR Team –
                      Educator – Learner – curriculum – Safety) each of which will contain the team names and
                      pictures and latest news
                •     High achievers
                      Contains the names and pictures of top students in each of the school activities
                •     Featured Events
                      That contains the most important events in a specific period
                •     School management
                      Contains information about the school management board in a hierarchical format
                •     History
                      Contains the school’s history
                •     Photo gallery
                      Contains photos of the school, managers, teachers, students …etc
                •     Honor board
                      Contains information about the honor members whether they are students, teachers, or
                      managers
                •     Activities
                      Contains the school’s different activities
                •     Library
                      Contains information about the different contents (multimedia, books …etc) of the school
                      library
                •     News
                      Contains the latest news about the school, managers, teachers, students, incidents …etc
                •     Upcoming events
                      Contains information about the school’s different upcoming events
                •     Contact us
                      Contains the schools contact physical address, phone number(s), emails, and can also contain
                      a fill-in form for the visitor to send a quick message.
                •                 Discussion Groups
                •                 Monthly Voting
                •                 Services for students, parents, teachers and administrators.

      LMS
                                                                                                                   Solution
     Services                                               Function
                                                                                                                  Compliance
Course delivery capabilities include file management, assessment, communication and collaboration tools that
empower educators to create, align, and manage online learning resources for coursework. comply with the leading
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                                                 ICT Trust Fund

technology standards such as IMS, XML, and SCORM ensures enduring compatibility as your online learning
needs evolve.


                        Create, organize, and deliver effective content with a Web 2.0 interface
                        Allow users to explore online and share engaging content from YouTube,
                        SlideShare, and Flickr, and other video, audio, and graphics without leaving
                        the learning environment or requiring knowledge of HTML
                        Increase accountability, accessibility, and ease of use with LMS with tools to
                        organize and share content, to reach a range of users of different abilities
                        Meet unique communication and collaboration needs, and allow users to
                        explore new methods of instruction, by integrating external tools like
                        Facebook and Twitter, or other learning environments such as
                        GoogleAppsTM
                        Organize lesson plans with distinct and customizable sections that provide a
                        means of documenting information such as description, level, delivery
                        instructions, etc. Instructors can copy and share lesson plan “shells” across
                        the platform for curriculum management and to promote shared learning
                        opportunities.
                        Provide a structured learning experience with a visual representation of
                        content, through which a learner may explore content provided by a teacher
                        or content designer.
                        Customize learning paths with adaptive release technology that provides an
                        individualized learning experience.
                        Support learner interaction and collaboration – and showcase knowledge –
                        through discussion boards, journals, blogs, wikis and group work tools all in
                        a single platform
                        Support learner interaction and collaboration – and showcase knowledge –
                        through discussion boards, journals, blogs, wikis and group work tools all in
                        a single platform
                        Support learner interaction and collaboration – and showcase knowledge –
                        through discussion boards, journals, blogs, wikis and group work tools all in
                        a single platform
                        Facilitate and evaluate higher level thinking and learning by using
                        collaborative tools with easy inline grading and fully integrated with the
                        Grade Center.
                        Enable social learning with customizable spaces for group activities that
                        centralize group communication, collaboration, reflection and assessment.
                        Evaluate student learning with a rich and powerful array of question types
                        and searchable question pools that enable teachers to create targeted
                        assessments based on content and pedagogy.
                        Within a course, easily and efficiently perform grading tasks from one
                        central grid and with minimal entry to provide feedback on learning
                        activities.

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                       Within a course, easily and efficiently perform grading tasks from one
                       central grid and with minimal entry to provide feedback on learning
                       activities.
                       Monitor activity and share progress by organizing and filtering key
                       information so students, parents and educators can see fresh activity and
                       new content.
                       Track activity using standard Course and System reports, or create custom
                       reports using the Learn Open Database schema documentation.
                       Share a course or course materials with colleagues, or create duplicate
                       community areas with internal course/organization copy tools; or create a
                       portable course packaging through support for the IMS Common Cartridge
                       standard. Common Cartridge supports the import and export of course
                       content in a standard package for portability and archive purposes
                       Share information with users when they need it, wherever they are by
                       integrating with the Facebook® platform and mobile devices.
Community engagement functionality provides each member of the community with a personalized portal into
all aspects of their academic and extracurricular life. Advanced features give administrators the power to target
communication effectively across constituents as well as unify existing web-based resources and administrative
services into a single, easy to update intranet.

                       Deliver individualized, tailored information and services by providing a
                       customized environment based on the individual learning needs. Users will
                       save time and increase engagement with the automatic delivery of relevant
                       information based on the learner’s grade level, association, or role
                       Provide convenient, one-stop access with a gateway to learning,
                       collaboration, content management tools, and other online services
                       Build learning communities by connecting users outside the traditional
                       course-based model, with customization options and roles that can stimulate
                       and engage diverse learner populations and collaboration amongst teachers
                       Create unique online identities, with different schools and groups, by
                       customizing the online presentation and branding for each subject,
                       department, school or team
                       Target your retention initiatives to at-risk students and provide specialized
                       content to those students who need it
                       Empower professional teams by providing secure, familiar workspaces
                       where all members can collaborate and share resources easily
                       Bring clubs and groups together by offering advanced collaboration spaces
                       that are intuitive, easy and familiar
Content management technology provides an efficient way to manage learning objects as part of a shared
repository, facilitating reuse in a secure, controlled way. Content management also provides the ability to assemble
and present ePortfolios to a variety of audiences. In addition, content includes tools to integrate with Library
Systems through mechanisms such as eReserves and standards-based content metadata tagging.



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                      Manage multiple community sites and courses by organizing digital
                      resources, including multimedia, in a managed centralized repository instead
                      of duplicating across spaces
                      Empower users to share information and resources securely with a flexible
                      folder and file permissions structure that can be managed by both the
                      administrator and individual users
                      Support peer collaboration with built-in workflows that ensures better
                      document management through versioning and tracking
                      Bridge content across the system by providing a single, central solution
                      where users can easily use digital content to create their own individualized
                      portfolios and showcase their achievements
Collaborate Platform web conferencing, enterprise instant messaging, and voice authoring capabilities facilitate
effective and efficient instruction, meetings, and help that support instructors and IT, engage participants, and
ensure institutional strategic goals are met.

                        Web Conferencing—virtual classroom instruction, moderator-led meetings,
                        structured collaboration, professional development
                        Professional Services—aligning people, processes, and technology to achieve
                        each client’s educational vision.
                        Multiple-communications mechanisms: VoIP, teleconference, multi-point
                        video, and chat
                        The ability to incorporate live, multi-way audio and video

                        Basic whiteboard with mark-up
                        Rich content use, including Office applications, multi-media, such as video
                        clips, and guided and self-guided web-based ―tours
                        Application and desktop sharing

                        Tools for interactivity, such as surveys, polling, and ―emotional indicators

                        Controlled access, restricted to legitimate participants

                        Multi-user, object-oriented whiteboard for dynamic content creation
                        Ability to assign individual students specific permissions for audio, video,
                        chat, whiteboard, screen sharing, web tour, closed captioning
                        Richly-featured breakout rooms, letting instructors assign students to
                        different groups, save and move content across rooms or to the main
                        classroom, and drop in and out of breakouts
                        Pre-built lesson plans that include interactivity, content, and media

                        Let students take personalized notes, synchronized to a session recording


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                                                  ICT Trust Fund

                       Timers to manage class flow

                       Open API for custom integration with portals and applications
                       Lesson Plan Capability - integrated session to compile the agenda, content,
                       and activities into a single file in advance of the live session. During the real-
                       time session, instructors simply execute the plan to deliver the lesson, which
                       allows them to focus on content and facilitate interaction. Session plans to
                       be shared with a wider group of instructors, ensures consistent delivery, and
                       promotes the adoption and use of real-time learning and collaboration
                       system wide.
                       Create standalone recordings or industry-standard audio and multimedia files
                       Robust Technology: The solution integrates with existing applications in the
                       school infrastructure.
                            • Rich media content supported – Flash, WMV, MPEG, MP4, MOV,
                                 MP3
                            • Intelligent bandwidth management that minimizes disruptions
                            • Reach mobile users by converting recordings to industry standard
                                 rich media files.
                            • Reach users without Internet access through support for integrated
                                 teleconferencing.
                       Users in a web conferencing session are able to customize their view and
                       experience in the web conferencing session and even while viewing a
                       recording. The major session management windows can readily be detached
                       and resized and are easily returned to their original location (audio/video
                       window, participant
                       Use the proprietary: whiteboard shared and easy-to-use flexible tools for
                       writing, drawing, and erasing
                       Participants and moderators can communicate using text with a variety of
                       messaging capabilities, including private chat between participant and
                       moderator, one-to-one chat between participants, and one-to-many chat to
                       all or selected participants. Chat can be supervised by the moderator as
                       appropriate to keep students on-topic
Educational Question Bank
                       The ability to record questions answered by his teachers
                       The ability to access Question bank
                       The Questions should be grouped by subject, level & topic...
                       Searching questions by topic , subject Or Level
                       Online testing and evaluation
                       Quizzes, months exams, etc…
     The offeror should present a live demo for the proposed solution to be
     evaluated as a part of technical evaluation.
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                                          ICT Trust Fund


Annex IIID - “User Outcomes”

Students' Services
•    Connect to the Website through having a password protected account, that would
     enable them to perform the following:
     1. Registration, search, and navigation.
     2. Using E-mail.
     3. Interacting with other students on local levels.

Accessing the School Website
Each student must be able to access the school website from inside or outside the school
to obtain the following educational services:

                     •    Accessing schools information.
                     •    Accessing information on classes and exams' timetable.
                     •    Accessing their degrees and their performance rate in quizzes and
                          exams.
                     •    Cooperating with other students and teachers individually or in groups,
                          through chat and electronic mail applications.
                     •    Completing questionnaires about courses, teachers and contents.
                     •    Accessing the school library's online and do searching.

Teachers' Services
Connect to the Website through having a password protected account that would enable
them to perform the following:
              • Registration, search, and navigation
              • Using E-mail.
              • Interact with other teachers on local levels.
              • Accessing information.
              • Accessing information on classes and exams' timetable.
              • Accessing and updating the students' degrees and their performance
                  rate in quizzes and exams.
              • Monitoring student Website access and usage patterns.
              • Accessing the school library's online and do searching.

Parents' Services
Each parent must be able to:
• Connect to the school Website through having a password protected account, that
   would enable them to perform the following:
       1. Accessing classes and exams' timetable.
       2. Accessing teachers' reports and comments.
       3. Emailing with teachers whenever necessary.

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          4. Accessing fees, the grace period and becoming acquainted with school
             activities.
          5. Receive and access invitations to school events.

School Administration Services
Accessing the School’s Website
School administrators must be able to access the school’s website to :

                     •    Access student’s reports.
                     •    Interact with parents through email
                     •    Register the students' degrees and determining their performance level
                          in quizzes and exams.
                     •    Converse, cooperate and interact with fellow colleagues either
                          individually or in groups.




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Annex IIIE - Milestones
Milestones
     1- Data center established
     2- School management and learning content management system licenses provided
        and installed
     3- Schools and project website developed
     4- Email server installed
     5- School management system and learning content management system up and
        running
     6- The schools and project websites updated and work properly.
     7- Email accounted for administrators, teachers, and students created and used
     8- Follow up and operation


Penalties
A sum will be deducted from the Contractor’s due payments in case of late
achievements of each Milestone. That sum will be calculated based in the number of
days that passes after a Milestone’s due date has not been achieved to the Project’s
satisfaction. In the event that Major Milestone is satisfactory achieved with no
delays, Seventy percent (70%) of the amount that may have been previously
deducted as penalties will be returned to the contractor in the next due payment.

The procedure to calculate the penalties is described below:
For each of the first seven days after the due date, 1% of the relevant Milestone payment
due will be deducted. For each of the next seven days, 2% of the relevant Milestone
payment due will be deducted. For the each of the following seven days, 3% of the
relevant Milestone payment due will be deducted.

If 21 days pass after the Milestone’s due date without the Milestone having been
achieved to the Project’s satisfaction, the Project has the right to:
               Terminate the Contract immediately; or
               Appoint an alternative supplier to complete the Milestone. In this case, the
               contractor must cooperate with the alternative supplier. The reasonable
               costs of the alternative supplier in meeting the Milestone will be deducted
               from the payments due to the Contractor.


Acceptance Testing
The Project or its nominated representative will test the Solution to ensure that it
complies with the Project Objectives, User Outcomes and General Conditions. The
Project will issue an acceptance certificate for the project when it has determined that the
Solution complies with the Project Objectives and User Outcomes and General
Conditions for every school in the project.

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Annex IIIF
                                         ICT Trust Fund

The Contractor should submit a proposed acceptance testing plan and procedures to the
project just he installed the applications.

Annex IIIF – Obligations and Responsibilities


7. Contractor Responsibilities

          The Contractor is committed to perform the following:

                •    Nominate a Contractor Contact Officer for each school in writing within 7
                     days of the signing of the Contract (the Contractor Contact Officer will be
                     responsible for coordinating performance of Contractor’s responsibilities
                     and communication with school);
                •    Cooperating with the school in project implementation according to the
                     executive plan, but without interfering with the school’s educational
                     function;
                •    Building the Solution, including systems and applications, networks and
                     Internet connection and educational services according to the conditions
                     and specifications stated in the bid document.
                •    Securing data and information against computer piracy and viruses.
                •
                •    Cooperating in setting the training plan and monitoring implementation.
                •    Submitting monthly monitoring reports on the progress of work to the
                     Project Manager .
                •    Maintenance, operation of the whole system of the project must be
                     arranged with school administration not to affect the morning educational
                     system.
                •    .
                •    Take out sufficient insurance policies to cover any accident, loss, damage
                     or theft of the Equipment or other parts of the Solution.
                •    Notifying the Project of any facilities required to be installed at the school,
                     including electricity.

The Contractor will be liable, as against the School administration or the Project
Executive Committee, for any issue arising from the implementation or the operation of
the Solution.

In the event the Contractor finds obstacles imposed by the administration of the
School that prevent from an efficient execution of the Contract, he may contact the
Project                                                                   manager



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                                     ICT Trust Fund




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Annex IIIG
                                               ICT Trust Fund

      Annex IIIH – Equipment Specifications
      The equipment evaluated based on the following items based on a comparison between all offerors and
      based on the requirements for the project.
      Component Name                       Server
Brand & Model

No.               Item                              Requirements                              Company Spec.
 1     Processor speed
 2     Processor Cache
 3     No of Processors
 4     Bus Speed
 5     Mother Board
 6     RAM offered/Module

 7     RAM Max
 8     Hard Disk
 9     Hard Disk Controller


10     Hard Disk RPM Speed
11     Graphic Card
12     Floppy
13     Optical Driver speed
14     Optical Driver Controller
15      Ethernet Network Card
16      Network Card Speed
17     Interfaces




18     Keyboard
19     Operating System
20     Mouse




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                                               ICT Trust Fund


      Component Name                       Server (Cont.)

No.              Item                              Requirements                           Company Spec.
21     mouse pad
22     Backup Device

23     Monitor size
24     Pitch
25     Monitor resolution
26     Low radiation CRT
27     Drivers / Driver Software

28     Power Supply

29     Accessories

30     Others




      Annex III K – List of Schools
      Offerors must not contact schools directly.

      All contact with schools will be coordinated by the Project, in accordance with Annex
      IIIG Survey of Premises.
       
      Ser         school name                                                           Governorate  

      1           Al‐Zawia Al hamra advanced vocational industrial school           Cairo  
      2           Al‐Zakazik advanced vocational school                             Sharkia  
      3           Alexandria Advanced vocational industrial school in Moharam Bek   Alexanderia  
      4           Kafr El shikh Advanced vocational industrial school               Kafr El‐Shikh  
      5           Al‐Manzala Advanced vocational industrial school                  Al‐Dakahlya  
      6           Berket El saba Advanced vocational industrial school              Al‐Menofia  
      7           Al‐Suez Advanced vocational industrial school                     Al‐Suez  
      8           El ‐Menia Advanced vocational industrial school                   El‐Menia  
      9           Qena Advanced vocational industrial school in                     Qena  
      10          Mohamed Salih Harb Advanced vocational industrial school   Aswan  




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                                      ICT Trust Fund

Annex IV

                                PROPOSAL SUBMISSION FORM
Dear Sir / Madam,

Having examined the Solicitation Documents, the receipt of which is hereby duly
acknowledged, we, the undersigned, offer to provide Professional Consulting services
(profession/activity forProject/Programme/office) for the sum as may be ascertained in
accordance with the Price Schedule attached herewith and made part of this Proposal.

We undertake, if our Proposal is accepted, to commence and complete delivery of all
services specified in the contract within the time frame stipulated.

We agree to abide by this Proposal for a period of 60 days from the date fixed for
opening of
Proposals in the Invitation for Proposal, and it shall remain binding upon us and may be
accepted at any time before the expiration of that period.

We understand that you are not bound to accept any Proposal you may receive.


Dated this day /month                           of year



Signature



                                      (In the capacity of)



Duly authorized to sign Proposal for and on behalf of




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Annex V
                                     PRICE SCHEDULE

The Contractor is asked to prepare the Price Schedule for the project as indicated in
Section D paragraph 9 of the Instruction to Offerors. The Price Schedule for the project
must include a completed Price Schedule and Component Price Form for each school, as
well as a completed Price Schedule for the project.

All prices/rates quoted must be inclusive of all taxes.

PROJECT is exempt from taxes as detailed in Section II, Clause 23, and payments will
be made in accordance with that clause.

The Price Schedule must follow the Component Price Form

In addition to the hard copy, Offerors are required to provide the Component Price Form
on diskette.




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                                     ICT Trust Fund


SCHOOL COMPONENT PRICE FORMS


project :
software :
SERVICES Name                                              1st Year Cost         2nd Year Cost
                                                               In LE                 In LE
Installation (including materials)
SMS Software (Total)
Website (Schools and project Portal)
 Learning content Management System (LCMS)
mail server
   Authoring Tools
Operation
Training
Support
Total School A



Project :
Data center:
                  ITEM               QTY    Unite Price                 Total Amount
Data center
Local area network.
Heat and fire alarm system
Servers
Hypervisor
UPS
Internet connectivity
VPN connection to the
schools belongs to the project
Security




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Annex VI
                                PERFORMANCE SECURITY FORM
To:        PROJECT

       WHEREAS [name and address of Contractor] (hereinafter called “the
Contractor”) has undertaken, in pursuance of Contract No. ……………. dated ………. ,
to execute Services ……………..

(hereinafter called “the Contract”):

        AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligations in accordance with the
Contract:

           AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee:

        NOW THEREFORE we hereby affirm that we are the Guarantor and responsible
to you, on behalf of the Contractor, up to a total of [amount of guarantee] [in words],
such sum being payable in the types and proportions of currencies in which the Contract
Price is payable, and we undertake to pay you, upon your first written demand and
without cavil or argument, any sum or sums within the limits of [amount of guarantee as
aforesaid] without your needing to prove or to show grounds or reasons for your demand
for the sum specified therein.

        The guarantee shall be valid until a date 30 days from the date of issue of a
satisfactory certificate of inspection and testing by the procuring UN entity.



SIGNATURE AND SEAL OF THE GUARANTOR

Date ......................................................................................................................

Name of Bank .........................................................................................................

Address .................................................................................................................




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                                                                       ICT Trust Fund


Annex (VII)
                                                                 Payment Terms & Conditions
1st year Payment Terms:

   Percentage %                      Due Date / Duration                               Services Required                                            Remarks
       15 %                 Upon Contract Sign-off                  Down Payment                                                     Against letter of guarantee
       30%                  2-3 month(s) From Contract Sign-off     Mobilization of data center
       25%                  at the end of the first year                    Database creation .
                                                                            Website creation and Publishing .
                                                                            Mail accounts reservation.
                                                                            Training of Teachers and School Staff.
                                                                            Ongoing network & internet connection.
                                                                            School staff trained and operates the system.
                                                                            Updated website with community interaction.
                                                                            Operational automated School library as services.
                                                                            Operation of SMS package as services.
                                                                            Updated information database as services.
                                                                               Table (1)

Notes:
                1.   At the end of First year, system should be fully running by the school staff.
                2.   The payment will be based on the services provided to schools from school management system, learning management system , email accounts
                     and the websites.




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                                                               ICT Trust Fund


2nd year Payment Terms:

  Percentage %               Due Date / Duration                            Services Required                                        Remarks
      15 %            6 Month(s)                                 On going network & internet connection.
                                                                 School staff trained and operates the system.
                                                                 Updated website with community interaction.
                                                                 Operational automated School library as services.
                                                                 Operation of SMS package as services.
                                                                 Updated information database as services.
       15 %           6 Month(s)                                 On going network & internet connection .
                                                                 School staff trained and operate the system.
                                                                 Updated website with community interaction.
                                                                 Operational automated School library as services.
                                                                 Operation of SMS package as services.
                                                                 Updated information database as services.
                                                                   Table (2)




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Annex VIII
                                                             Evaluation Criteria
                                                                                                     Points
                      Summary of Technical Proposal                          Score Weight                                     Company
                                                                                                   Obtainable
      MINIMUM TOTAL Acceptable Score: 700 points                                                                     A         B        C
      1         Firm Capability                                          30%                      200
      2         Proposed Work Plan and Approach                          50%                      600
      3         Personnel                                                20%                      200
                                                                                                                     Total

      Technical Proposal Evaluation                                                               Points             A         B        C
                                                                                                  obtainable
      Firm Capability
      1.1             Firm Financial Capability                                                   100
      1.2             Experience on Similar Program / Projects                                    50
      1.3             Firm Logistics Capability (owning Training Centers, Maintenance Center      50
                      …etc.)
      Total Part 1                                                                                200

      Technical Proposal Evaluation                                                               Points             Company
                                                                                                  Obtainable
       Proposed Work Plan and Approach                                                                               A         B        C
      2.1          To what degree does the Offeror understand the task and describes the          50
                   approach to implement the four modules?
      2.2          Are the main key technical issues according with the solution?
                              Software                                                            350
                             Training                                                             50
                             Compliance with user’s outcomes                                      50
                             Full web based solution                                              50
      2.3          Live demo demonstration for the total solution.                                50
                                           Total Part 2                                           600




                        Creation Date : 22 April 2003                                          Modernizing industrial schools Network
                                                                         Page 50 of 54
                        Last Modification Date : 9/27/2011                                                  Pilot Project

Annex XI
                                                             ICT Trust Fund


      Technical Proposal Evaluation                                                Points             Company
                                                                                   Obtainable
                                                                                                      A         B          C
      Key Technical Professional Personnel
      3.1    Project Manager                                                       50
                                                                   Sub-Score
              General Experience                                   20
              Suitability for the Project                          30
              - Academic                  10
              background
              - Professional              20
              Experience in the area
              of specialization
                                                                   50
      3.2      Specialists (3 specialists)                                         150
                                                                   Sub-Score
              General Experience(Each specialist)                  20

              Suitability for the Project                          30
              - Academic background                           10
              - Professional Experience in the area of        20
              specialization
                                                                   50
              Total Part 3                                                         200




                        Creation Date : 22 April 2003                                    Modernizing industrial schools Network
                                                                   Page 51 of 54
                        Last Modification Date : 9/27/2011                                            Pilot Project

Annex XI
                                                                      ICT Trust Fund


Annex IX: Firm Experience in similar Project(s).
The following table should be filled with the project data that has/had been done by the company over the last years.
Please fill the Firm Experience sheet according to the following guidelines: 
         • Each company need first to select six most relevant projects to the solution. 
         • They need to rank these projects based on the enclosed criterion given below. 
     
    This criterion includes: 
                   A. Training  
                   B. System Integration 
                   C. Turn key 
        No.     Project Name           Budget           Training      System            Turn Key     Man Power          Start Date                
                                                                                                                                              End Date 
                                                                    Integration                                                                   
                                                                                                                                                  
                                                                                                                                        
                                                                                                                                                  
                                                                                                                                        
                                                                                                                                                  
                                                                                                                                                  
                                                                                                                                                  
                                                                                                                                                  
                                                                                                                                                  
                                                                                                                                                  
    For example the project could have both training and system integration nature. This is why it is required to fill the exact boxes of the training 
    and system integration by marking both cells as 1.  
     
     
                                                                         System 
               No.      Project Name        Budget      Training                       Turn Key           Man Power 
                                                                      Integration 
     
                 1          XXX            1,000,000        1               1                0               15 
     
    As  in  the  above  example:  Project  XXX  was  developed  by  the  company  with  a  1  M  L.E.  The  project  nature  included  training  and  system 
    integration BUT not Turn  key project. The man power involved were 15 persons. 
     


                           Creation Date : 22 April 2003                                             Modernizing industrial schools Network
                                                                                   Page 52 of 54
                           Last Modification Date : 9/27/2011                                                     Pilot Project

Annex XI
                                                                                ICT Trust Fund



Annex X: Personnel Experience 
 
Please fill the Personal Experience sheet according to the following guidelines: 
• Education (character): You need to fill the education box as follows: 
         o If the qualified person hold a Ph.D. Degree fill the box with A and  
         o for a M.Sc with B and  
         o for a B.Sc. with C.  
• Capacity  (integer):  The  person  duty  should  be  effective  and  computed  per  working  hours.  Please  state  the  no.  of  working  hours  involved. 
    Seminars: the person should have a statement that he attended the seminars he mentioned. You need to fill the cell with the no. of seminars  
• Certification (integer): For example MCSE certification,  … etc. You need to fill the cell with the no. of certificate. 
 
• Companies Can Not add any new names other than the ones mentioned in their offers. 
• Companies need to provide the above stated requirements in both Soft and hard copies. 
 
            Personnel Sheet 
            Company Name: 
            project No.: 
            Solution No.: 




                                                                                                                            experience 




                                                                                                                                                                                Seminars 

                                                                                                                                                                                            Certificati
                                                                                                                                               involved 

                                                                                                                                                                Capacity 
                                                                                                                             Years of 




                                                                                                                                                project 
                                                                                                                                                No. of 
    Ser. 




                            Job Title                                   Name                    Education 




                                                                                                                                                                                               on 
                                                                                                                                                                    


                                                                                                                                                                                    



                                                                                                                                                                                                  
                                                                                                     


    1  Project Manager                                                                                                                                                                        
    2  S/W Implementation. Manager                                                                                                                                                            
    3  S/W Develop. Manager                                                                                                                                                                   
    4  Quality Assurance                                                                                                                                                                      
    5  CLC Implementation Manager                                                                                                                                                            
    6  Training Manager                                                                                                                                                                      




                                         Creation Date : 22 April 2003                                       Modernizing industrial schools Network
                                                                                        Page 53 of 54
                                         Last Modification Date : 9/27/2011                                               Pilot Project

Annex XI
                                     ICT Trust Fund




Creation Date : 22 April 2003                              Modernizing industrial schools Network
                                           Page 54 of 54
Last Modification Date : 9/27/2011                                      Pilot Project

Annex XI

				
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