ELMIRA CITY SCHOOL DISTRICT - DOC 1 by 36FgQS

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									                     ELMIRA CITY SCHOOL DISTRICT
                          ELMIRA, NEW YORK

        REGULAR MEETING OF THE BOARD OF EDUCATION

EFA Community Room                                   July 15, 2009
933 Hoffman Street                                   6:00 pm Executive Session
Elmira, NY 14905                                     7:00 pm Meeting

MEETING CALLED TO       President Larry McGovern, Jr. called the Regular Meeting of the
ORDER                   Board of Education to order at 6:08 p.m. and opened with the
                        Pledge of Allegiance to the Flag.

ATTENDANCE              Present: Lynn Grottenthaler, Dan Hurley, Dianna Jackson, Ted
                        Lax, Colleen McCall, Larry McGovern, Jr., Rodney Strange,
                        Mary Tucker

                        Student Representatives Present: Southside High School Student
                        Representative Samantha Potter

                        Absent: Sara Lattin, Christine Mecke, Alternative High School
                        Student Representative, Fred Beard, Elmira Free Academy,
                        Student Representative Abbey Proudfoot

                        Others: Joseph Hochreiter, David Gleason, Robert Van Keuren,
                        Attorney Conrad Wolan

APPROVAL OF             Dr. Lax moved, seconded by Mr. Strange that the Board approve
AGENDA                  the agenda with the following changes:
                             Delete item J-5, Approval of GST BOCES Classroom
                               Rental Contract.
                             Add a personnel addendum to item L.
                             Add SHS, Bus Garage and Beecher change orders to item
                               F-3, Buildings & Grounds Committee Reports.

                        Mrs. Jackson would like it noted that the broadband discussion
                        that she requested to be added to the agenda is not on the agenda;
                        she also stated that this is the second time she has requested this
                        discussion be to the agenda.

                        Motion Carried:
                        Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                             Strange, Tucker
                        No: None
                        Absent: Lattin



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EXECUTIVE SESSION        Dr. Lax moved, seconded by Mr. Strange that the Board move
                         into Executive Session for privileged consultation with legal
                         counsel; also included for motion Dr. Lax moved, seconded by
                         Mr. Strange that the Board appoint Ms. Grottenthaler Clerk Pro
                         Tem in the absence of the Clerk. (6:13 p.m.) Attorney Conrad
                         Wolan was invited into Executive Session.

                         Motion Carried:
                         Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                              Strange, Tucker
                         No: None
                         Absent: Lattin



                                                            Janet M. Mustico
                                                            District Clerk

RETURN TO OPEN           Mr. Strange moved, seconded by Dr. Lax that the Board return to
SESSION                  Open Session. (7:04 p.m.)

                         Motion Carried:
                         Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                              Strange, Tucker
                         No: None
                         Absent: Lattin


                                                            Lynn Grottenthaler
                                                            Clerk Pro Tem

RECONVENED               The meeting reconvened at 7:05 p.m.

VISITORS WISHING TO      There were no visitors wishing to address the Board.
ADDRESS THE BOARD

RECOGNITION              President McGovern presented Marty Dipetta from the bus garage
NYSDOT Recognition for   maintenance department, with a certificate recognizing Dave
Excellent Bus Safety     Carpenter and the bus garage maintenance staff for an Excellent
Inspection for 2008-09   Bus Safety Inspection for school year 2008-09.




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BOARD OF                  There was no report from ESSAC.
EDUCATION REPORTS
                          ETA Representative Mike Lepak reported that during the summer
Associations              months ETA members will stay involved by interacting with the
Representatives           community through volunteering, working summer jobs or
                          improving their teaching skills by attending workshops and taking
                          professional development courses. ETA has recently contracted
                          with a company to create a website that will have both public and
                          member access. The purpose of this site will be to highlight the
                          many accomplishments of the members and to provide up to the
                          minute information about the education profession. Mr. Lepak
                          also mentioned that EFA ETA members should be commended
                          for their patience for being inconvenienced during the final week
                          of school when a work group from out of state was housed at their
                          school.

                          There was no report from CMCW.

                          There was no report from ISEA.

                          There was no report from CWA.

Student Representatives   Southside High School Student Representative, Samantha Potter,
                          had no report.

Board Member              Newly elected board member Mary Tucker had nothing to report.

Buildings & Grounds       Mr. Michael Berard, Project Manager from Keystone Associates
Committee                 addressed the Board with the problem at the bus garage with the
                          parking lot. He went on to explain that the cost to repair the
                          water problem will cost up to $250,000 which was not in the
                          original bid. Discussion ensued as to alternatives to solve the
                          problems without spending this amount. Mr. Berard stated that
                          Keystone plans to proof roll the ground where the sub grade
                          failed, go down about 30 inches and put stone in for drainage.
                          They will mark those areas and replace them. He also stated that
                          they will look at the situation so that this doesn’t happen again.
                          Mr. Willie Holleran, Supervisor of Buildings and Grounds, stated
                          that Mr. Berard is looking for direction from the Board to move
                          forward with the project.

                          Ms. Grottenthaler moved, seconded by Mrs. McCall that the
                          Board give permission to Keystone Associates to move forward
                          with correcting the sub grade parking lot issues at the bus garage.




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                      Motion Carried:
                      Yes: Grottenthaler, Lax, McCall, McGovern, Strange, Tucker
                      No: Jackson
                      Abstain: Hurley
                      Absent: Lattin

                      Mr. Holleran, discussed the change order to redo Beecher
                      Elementary Schools’ courtyard at the cost of $85,000. Mr.
                      Hurley stated that he would like more information on this project
                      before the board approves it.

                      Mr. Holleran also spoke about a change order at Southside High
                      School. This change order is for classroom 223 adding power
                      poles in the middle of the classroom for computers. The cost is
                      approximately $15,000.

                      Mr. Hurley moved, seconded by Ms. Grottenthaler that the Board
                      approve the Southside High School classroom 223 change order
                      #EC-16 for $15,000.

                      Motion Carried:
                      Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                           Strange, Tucker
                      No: None
                      Absent: Lattin

                      Mr. Holleran also spoke about the fence behind EFA that was to
                      be replaced and instead they painted it. He reported that it came
                      out fine and saved the district $20,000.

Audit Committee       Mr. Strange deferred his report to Mrs. McCall. She stated that
                      the committee met today with the internal auditors and forensic
                      auditors. She also reported that they held the entrance interview
                      with the internal auditors, and a risk assessment will be presented
                      to the Board in August. She also reported that the Board should
                      be hearing back from the forensic auditors shortly and a summary
                      will be presented at that time. The next meeting of the audit
                      committee will be Wednesday, July 22, and they will have an
                      entrance interview for the external auditor.

Community Relations   Mrs. Lattin was absent from the meeting.
Committee
                      Chairperson, Dr. Lax, reported that the policy committee has not
Policy Committee      yet met, but the main topic will be to take care of regulations
                      relating to the policies.




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Learning & Teaching        Chairperson, Ms. Grottenthaler, reported that her committee will
Committee                  update the Board when they announce their goals. She also stated
                           that her committee will be looking at the Special Education issue
                           of students not being able to participate in sports, concerts and art
                           very closely.

Art Sub Committee          Art sub-committee report is postponed.

Equity Committee           Mrs. Jackson reported that her committee had a round table
                           discussion on July 7th and reported that the four main topics her
                           committee will focus on are: diversity training, having difficult
                           conversation, get student input and interconnection of all
                           stakeholders.

SUPERINTENDENT’S           Mr. McGovern reported in Mr. Hochreiter’s absence. He stated
REPORT                     that Leadership Week is the week of July 20th – 24the and the
Leadership Week-July 20-   Board’s goals will be implemented at this workshop. Mr.
24, 2009                   McGovern thanked Mr. Van Keuren and Mr. Gleason for their
                           service in the district and wished them well in their new
                           endeavors. Mr. Gene Cvik introduced Greg Kern Mr. Kern will
                           be the Interim Business Official effective July 27, 2009.

OLD BUSINESS               Dr. Lax moved, seconded by Mr. Strange that the Board approve
                           the second reading of the new policies: Policy # 7615, Use of
Approval of Proposed New   Time Out Rooms and #6551, Family and Medical Leave Act and
Policies, Second Reading   the immediate adoption thereof.

                           Motion Carried:
                           Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                                Strange, Tucker
                           No: None
                           Absent: Lattin

Appointment of Second      Mr. Strange moved, seconded by Dr. Lax that the Board appoint
Board Member for Self-     Mary Tucker as the Board member for the Self-Insured Health
Insured Health Plan        Plan Committee. Mrs. Tucker accepted the appointment.
Committee
                           Motion Carried:
                           Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                                Strange, Tucker
                           No: None
                           Absent: Lattin

                           Mrs. McCall stated that she was interested in being the board
                           representative for the EOP Board. Discussion ensued as to why
                           this Board appoints and EOP Board committee member. There


                                            34
                           was some discussion whether it was a conflict of interest.

Appointment of EOP Board   A straw poll was taken to determine whether an Elmira City
Representatives            School Board member needs to be on the EOP Board, the results
                           were as follows: Yes-3, No-5.

                           After further discussion a second straw poll was taken to
                           determine whether an Elmira City School Board member needs to
                           be on the EOP Board, the results were as follows: Yes-3, No-5.

                           The Board voted not to send a representative from the Elmira
                           School Board to serve as a representative on the EOP Board.

                           Dr. Lax moved, seconded by Mr. Strange that the Board
                           approves the resolution and provide for a one-time $50.00
                           reduction in the employees’ 2009-2010 premium equivalent
                           contribution for those employees who participate in the health
                           risk assessment and the bio-metric screening to be provided by
                           Wellness by Choice. The one-time credit will be provided to
                           those employees on or before March 30, 2010.

Approval of Resolution-    Mrs. Tucker asked how the $50.00 reduction in employees’ 2009-
Wellness by Choice         2010 premium credit would affect those employees who retired in
                           2009-2010. The question was asked if a separate check would be
                           issued or would it be credited towards the premium contribution
                           payroll deductions.

                           Carol Allington, District Insurance Coordinator, replied that the
                           one time $50.00 reduction in employees’ contribution would be
                           credited to their payroll deductions on or before March 30, 2010
                           for those employees who completed the health risk assessment
                           and the bio-metric screening offered by Wellness by Choice.
                           Premium contributions for active members are determined and
                           agreed to each year with the respective bargaining units..
                           Therefore there is a contribution amount established for active
                           members and retiree are billed according to active premiums.
                           Mr. Van Keuren commented that he was not sure if this would be
                           the case and thought that the argument could be made by the
                           unions that the particular retiree should be required to pay $50.00
                           less for their retiree health benefits.

                           Motion Carried:
                           Yes: Grottenthaler, Hurley, Jackson, Lax, McGovern
                                Strange, Tucker
                           No: McCall
                           Absent: Lattin



                                           35
Approval of Revisions to      Dr. Lax moved, seconded by Mr. Strange that the Board of
Appointments of Duties of     Education approve the following effective July 27, 2009:
Assistant Superintendent of
Management Services from             RESOLVED, that Greg Kern, Interim Business
Organization Meeting          Official, be designated and appointed for the following duties for
                              the school year 2009-10:

                                    Purchasing Manager
                                    Records Management Advisory Board
                                    Public Records Access Officer (as provided in Sections
                                     65a and 87b (iii) of the Public Officers Law with powers
                                     and duties as provided in such law)
                                    Payroll Certification Officer (as provided in Section 100
                                     of the Civil Service Law with powers and duties as
                                     provided in said law)

                                     RESOLVED, that Mark Prutsman, GST BOCES, be
                              designated and appointed the Assistant Purchasing Manager for
                              the school year 2009-10.

                              Motion Carried:
                              Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                                   Strange, Tucker
                              No: None
                              Absent: Lattin

Approval of Revisions to      Mr. Strange moved, seconded by Dr. Lax that the Board approve
Appointments of Duties of     the following effective August 2, 2009:
Director of Human
Resources & Employee             RESOLVED, that Christine Mecke, Director of Pupil
Relations from Organization      Personnel Services, be designated and appointed as the Title
Meeting                          IX Compliance Officer for school year 2009-10.

                              Motion Carried:
                              Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                                   Strange, Tucker
                              No: None
                              Absent: Lattin

CONSENT ITEMS                 Mr. Hurley moved, seconded by Mr. Strange that the Board
                              approve the following Consent Items:

                              That the Board approves minutes of the June 29, 2009, Special
Minutes                       Meeting, July 1, 2009, Organization Meeting and the July 1,
                              2009, Special Meeting of the Board of Education.



                                              36
                       The clerk made a change to page 3 of the July 1st Organization
                       meeting with regards to the tally of votes for Mr. McGovern as
                       President.

Financial Reports      Accept the Treasurer’s Reports for May, 2009 as presented.

                       Accept the Central Treasurers’ Reports for May, 2009 as
                       presented.

                       Accept the Claims Audit Report for May, 2009 as presented.

Reimbursements         Approve the receipt of a reimbursement totaling $12.00 and that
                       the 2009-10 General Fund expenditure code 2610-04-36-0525 be
                       increased by $12.00.


Donations              Accept the following gifts:

                                  a) $36.85 for Parley Coburn Elementary School
                                     from the Green School Project.

                                  b) $286.50 for Parley Coburn Elementary School
                                     from Box Tops for Education.

                                  c) $26.44 for the Take Charge of Education program
                                     at Parley Coburn Elementary School from Target.

                                  d) $1,000 for Parley Coburn Elementary School from
                                     Sam’s Club Foundation.

                                  e) $500 for the Outstanding Educator Award at
                                     Hendy Elementary School from the Star-Gazette.



                                  f) $53.22 to the Take Charge of Education at
                                     Riverside Elementary School from Target.

                                  g) $2,554 for Riverside Elementary School from
                                     Twin Tiers Coalition for Learning Grant.

Approval of Health &   Approve the contracts with the following school districts for non-
Welfare Contracts      resident student health services under Section 912 of the
                       Education Law for the 2008-09 school year in the amounts as
                       outlined below, and authorize the Superintendent and President to
                       execute all documents necessary to effectuate this resolution.



                                       37
                                 Horseheads High School – $16,775.64 for 49 students
                                 Corning Painted Post Area School District - $8,216.64 for 24
                                  students
                                 Odessa-Montour Central School District-$342.36 for 1
                                  student
                                 Elmira Heights Central School District-$7,189.56 for 21
                                  students
                                 Waverly Central Schools - $3,423.60 for 10 students
                                 Addison Central School District - $1,027.08 for 3 students

                             Approve the contract with Dr. Kenneth A. Sobel, M.D., Southern
Approval of Contract for     Tier Pediatrics, P.C. for student health services during the 2008-
Southern Tier Pediatrics-    2010 school years, and that the Board President and
Kenneth Sobel, MC            Superintendent be authorized to take all steps necessary to
                             effectuate this resolution.
Approve Bid for Custodial    Accept the lowest responsive, responsible bids meeting
Filters for School Year      specifications for custodial filters for the school year 2009-10 and
2009-10                      award contract as per attached tabulation to Edco Sales for a total
                             amount of $17,903.20


                                 Edco Sales* $17,903.20
                                 Fastenal Inc. $23,501.76


                             *Lowest responsive, responsible bidder.

                             That the Board of Education approve the sole responsive,
Approve Bid for Theatrical
                             responsible bid meeting specifications in the total amount of
Work at Beecher and
                             $440,000.00 and award contract for Theatrical Work at Beecher
Coburn Schools
                             and Coburn Schools to John Mills Electric, Inc.



                                               Vendor               Amount
                                     John Mills Electric*      $ 440,000.00*
                                     1836 Grand Central Avenue
                                     Elmira Heights, NY 14903

                             *Low responsive, responsible bidder meeting specifications.




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Approval of Change Orders   Approve the following change orders:

                               a) That the Board of Education approves the attached Fassett
                                  Elementary School Project Change Order No.
                                  PCO-GC-019 in the amount of $43,315.00.


                               b) That the Board of Education approves the attached Fassett
                                  Elementary Change Order No. PCO-E-019 in the amount
                                  of $16,661.00.

Approval of Committee on    Approve the placement of students classified by the District
Special Education (CSE)     Committee on Special Education (CSE) Teams.
Recommendations
                            Motion Carried:
                            Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                                 Strange, Tucker
                            No: None
                            Absent: Lattin

VISITORS WISHING TO         There were no visitors wishing to address the Board.
ADDRESS THE BOARD

PERSONNEL                   Dr. Lax moved, seconded by Mrs. McCall that the Board approve
                            the personnel packet and addendum.

RETIREMENT                  Instructional

                            Janice R. Rogers
Assignment:                 Library Media Specialist/Pine City Elementary School
Background:                 Twenty Plus (20+) Years of Service
Effective Date:             December 31, 2009

LEAVES OF ABSENCE           Administrative

                            Carrie A. Rollins
Assignment:                 Principal/Riverside Elementary School
Reason:                     Family Medical Leave
Tentative Date:             July 6, 2009 – To Be Determined

                            Margaret L. Thurber
Assignment:                 Assistant Principal/Broadway Elementary School
Reason:                     Family Medical Leave
Tentative Date:             July 6, 2009 – To Be Determined




                                             39
                               Instructional

                               Sarah E. Osborne
Assignment:                    Elementary/Parley Coburn Elementary School
Reason:                        Family Medical Leave
Tentative Date:                September 8, 2009 – To Be Determined

                               Non-Instructional

                               Wendy B. Larson
Assignment:                    Athletic Trainer/Southside High School/Broadway
                               Middle School
Reason:                        Family Medical Leave
Tentative Date:                June 19, 2009 through July 31, 2009

ESTABLISHMENT OF POSITIONS
                    Non-Instructional

Position:                      Registered Nurse
Location:                      Pine City Elementary School
Justification:                 2009-2010 Budget Initiatives
Effective Date:                September 9, 2009
Budget:                        General

Position:                      25-Hour 1:1 Teacher Aide
Location:                      Pine City Elementary School
Justification:                 IEP Required
Effective Date:                September 9, 2009
Budget:                        General

Position:                      25-Hour 1:1 Teacher Aide
Location:                      George M. Diven Elementary School
Justification:                 2009-2010 Budget Initiatives
Effective Date:                September 9, 2009
Budget:                        General

APPOINTMENTS
                               Non-Instructional Amendments
*Amendments to the Board
Packet, July 1, 2009, page 2   *Probationary

                               John B. York
Assignment:                    Head Custodian/Southside High School
Justification:                 Replacement/Robert Hammond
Effective Date:                August 4, 2009
Salary:                        $36,070, prorated



                                               40
                     *Temporary

                     David M. Clark
Assignment:          Skilled Mechanic/Maintenance Department
Justification:       Replacement/Bradley Thomas
Effective Date:      June 26, 2009
Salary:              $42,555, prorated

                     Non-Instructional Appointments

                     Competitive

                     Probationary to Permanent

                     James T. Hollenbeck
Assignment:          Assistant Groundskeeper/Maintenance
Justification:       Newly Created
Effective Date:      July 8, 2009
Salary:              $37,210, prorated

                     Peter Lotocky
Assignment:          Assistant Groundskeeper/Maintenance
Justification:       Newly Created
Effective Date:      July 8, 2009
Salary:              $32,721, prorated

                     Provisional

                     Barbara J. Frey
Assignment:          Secretary I/Administration Building
Justification:       Replacement/Connie LaVere
Effective Date:      July 7, 2009
Salary:              $21,547, prorated

ADDITION TO THE SUBSTITUTE LIST

                     Instructional

                     Addition

                     Substitute Teacher

                     Travis M. Sheffler




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TENURE RECOMMENDATION

                               Instructional

                               Flordia J. O. Jackson

Pertinent Information

This is a tenure recommendation for Flordia J. O. Jackson in the area of Teaching
Assistant. Ms. Jackson is presently the Teaching Assistant at Parley Coburn Elementary
School. Ms. Jackson received a probationary appointment October 18, 2007 (previously
tenured in New York State) with a tenure due date of October 18, 2009.

Evaluation and Analysis

All requirements for tenure including observations and annual evaluations have been
completed. Ms. Jackson has demonstrated effective communication with parents and
students in conjunction with a distinguished level of organization, educational planning
and instructional delivery.

Recommendation

It is recommended that the Board approve tenure for Flordia J. O. Jackson effective
October 18, 2009.

STIPENDS                       Athletic

Pertinent Information: Payment will be made in accordance with the District/Elmira
Teachers Association Agreement.

SENIOR HIGH FALL RESIGNATIONS

                               Elmira Free Academy

Junior Varsity Football
Assistant Coach                David J. Perkins
Varsity Football Coach         Timothy R. Reidy

SENIOR HIGH FALL COACHING APPOINTMENT

                               Elmira Free Academy

                               Samantha M. Waldo
Assignment:                    Junior Varsity Girls Soccer Coach
Effective Date:                Fall 2009-2010 Sports Season
Salary:                        (Class 2) $3,267, Step 1



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Certification:                 Physical Education
Occupation:                    Teaching Assistant/Elmira Free Academy
Background:                    BA, SUNY Cortland
Experience:                    Certified physical education teacher and coach, Certified
                               in CPR/AED and First Aid training; Varsity Girls Diving
                               Coach/Elmira City School District (1 year); Varsity Boys
                               Diving Coach/Elmira City School District (1 year)

2009 SUMMER TUTOR PROGRAM

                               Instructional

                               Middle School

                               Noelle R. Santarone
                               Michelle A. Wichtowski

ADDENDUM

TERMINATION
Amendment to the Board
Packet June 17, 2009, page 2

                                    Non-Instructional

                                    Barbara T. Mosher
Assignment:                         Secretary I/Southside High School
Effective Date:                     July 17, 2009
Effective Date:                     September 3, 2009

                                    Motion Carried:
                                    Yes: Grottenthaler, Hurley, Jackson, Lax, McCall,
                                         McGovern, Strange, Tucker
                                    No: None
                                    Absent: Lattin


ADJOURNMENT                    Mr. Strange moved, seconded by Dr. Lax that the meeting be
                               adjourned. (8:16 p.m.)

                               Motion Carried:
                               Yes: Grottenthaler, Hurley, Jackson, Lax, McCall, McGovern
                                    Strange, Tucker
                               No: None
                               Absent: Lattin



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