Docstoc

EMIS_Coordinator_Meeting_-_October_8__2009

Document Sample
EMIS_Coordinator_Meeting_-_October_8__2009 Powered By Docstoc
					EMIS
October 8, 2009

                  ACCESS
eSIS EMIS FY09 – G
   Report district graduates from the first day of
    the 2008/2009 school year to the day before
    the first day of the 2009/2010 school year.
   Report the following records:
       FN – Student Attributes – No Date
       GI – Student Demographic
       GC – Student Graduate Core Summary
       GX - Student OGT Testing Record
       GP – Graduation Only Test Record
eSIS EMIS FY09 – G
   FN – Student Attributes No Date
       Core Summary Info:
eSIS EMIS FY09 - G
   FN – EMIS WebApp Core fields
eSIS EMIS FY09 – G
   GC – Student Graduate Core Summary
       G reporting from Student Credit Detail Record
       Script to update fields
           Update Subject Category of Standard Courses with valid
            FY10 Subject Category
               Course must have External Course Code entered
           Submit a Helpdesk Ticket requesting that script be
            processed
               Once script is processed updates to Standard Courses
                move to
                 Course Maintenance – Subject Category
                 Credit Detail Record for Student
eSIS EMIS FY09 – G
   GC – Student Core Graduate
       Credit Detail - Subject Category




                                  Valid Subject
                                   Category
eSIS EMIS FY09 – G
   GC – Student Core Graduate
       Credit Detail
       In High School Credit or In High School Credit Apply or both must
        be checked to be included




                        Either or
                       both must
                           be
                        checked
eSIS EMIS FY09 – G
   GP – Graduation Only –EMIS Proficiency Only Extract
       Used for any student that did not attend during the 2008-2009
        school year and received diploma on or before June 30, 2009
eSIS EMIS FY09 – G
   FY09G Graduate Reports
      http://www.ode.state.oh.us
             SAFE Sign-in
       SDC
           Secure Data Warehouse
           Reports for Analysis
           Graduation
           District Graduation Rate Data – Customizable
               1. Choose your district
               2. Select 2008-2009 School Year
               3. Pick a Student Disaggregation
               4. Choose Graduation Rate Metrics
eSIS EMIS FY10
eSIS EMIS FY10
   GI - Student Demographic
           Add
       Student Home Language Element
       Racial/Ethnic Group Element Update
   GC – Student Graduation – Core Summary
   FD – Student Attributes-Effective Date
           Add
       State Equivalent Grade Level
       Homeless Status – Changes in reporting
           Remove
       Grade Level
eSIS EMIS FY10
   CN - Course Master Record
           Add
       Curriculum Element
       Delivery Method Element
       Educational Option Element
       Student Population
       Highly Qualified Teacher IRN Element
           Remove from EMIS Reporting
       Course Type
       Program Builder Code
       Special Populations
eSIS EMIS FY10

   CM – Mapped Local Classroom Code
   GE – Special Education Record
   FN – Student Attributes – No Date
           Add
       Updated December 1 IEP Outcome Element
           Remove
       Corporal Punishment
       Graduation Credit Units
eSIS EMIS FY10

   GQ – Student Program Codes
           Remove (z-)
       210XXX
       211XXX
       217XXX
GI - Student Home Language


                                   Native Language




                  Report if LEP not equal to N
                    or Immigrant Status =Y
GI – Student Demographic - Ethnicity
   Additional Ethnicity Code and changes in definitions
    – Basic Student Demographic
GC – Student Graduation-Core Summary
   Report During K and G – Grades 9 and up –
                               Student Course Selections




                                 Student
                                 Course
                                Selections
                                  Detail
GC- Student Graduation – Core Summary
   Student Course Selection Details




                  Subject
                  Category
GC –Student Graduation-Core Summary
   Credit Detail




                            Subject
                            Category
FD – Student Attributes –Effective Date
   EMIS Detail 3 - Report SE Grade Level




                                  Report SE Grade Level
FD – Student Attributes – Effective Date
   EMIS Detail 2 - Homeless – Changes in definitions
CN – Course Maintenance – New Tab
   Curriculum, Delivery, Student Population, Educational Option




                                         New button
                                          for State
                        State Specific
                                         Reportable
                                            Fields
CN – State Specific – New Tab
   New State Specific Course Maintenance
CN – Course Section Maintenance




              Ohio Specific
                Course
              Maintenance
CN – Course Section Maintenance
   Ohio Specific Course Maintenance –HQT Building IRN




                           Will include all
                            buildings in
                             database
CV/CM
   EMIS Update > CV Ohio Correlated Classroom Codes
CM – Course Mapping
   EMIS Update > CM Mapped Local Classroom Codes
FN – Student Attributes – No Date

   Updated December 1 IEP Outcome Element
       Reported during the December M reporting
        period.
       Entered in SPED Lite – Important Dates More Tab
       Least Restrictive Environment (LRE) as of
        December 1 for a student whose IEP currently on
        file with ODE does not reflect the current LRE for
        a student with a disability.
GE – Special Education Record
   Beginning with FY10 Report During
       December
       October
       Yearend
   ESC/JVS no longer report
   New Event Types
       FIEP – Final IEP Team Meeting Before
               Graduation
       CIEP – IEP consent withdrawn by parent
GE – Special Education Record
DQ – Fall District Information
   DQ – EMIS Update > EMIS Update > EMIS District
    Info (Ohio)

                                    For FY10
                                      2009




                    No longer
                    reported
                      FY10
DF – Building General Information
   DF – School Maintenance Update > Ohio School Specific
                                                Information
                                                 Enter
                                                 Fiscal
                                                 Year
Reminder – EMIS Detail Records

   Open and Closed Records –
       Records will not extract
           Effective End Date before July 1, 2009
           Effective Start Date after Count Week (except PS Grade
            Level – extract up to and including December 1).
   A change to any of the EMIS data elements
    in the following slide may require the closing
    of the current open EMIS Detail record and
    the creation of a new EMIS Detail record.
EMIS Detail Record
   Admission Date                How Received
   Admission Reason              How Received IRN
   Assigned Building             Immigrant Status
   Attending Building IRN        Legal District of Residence
   Disability
                                  Limited English Proficiency
   Disadvantagement
   District Relationship         Migrant Status
   Foreign Exchange              Percent of Time
    Graduation Plan               PS Poverty Level
   SE Grade Level                Sent Reason
   KG/PS Attendance Pattern      Sent to IRN
   Homeless                      SSID
   Homeless Unaccompanied        Tuition Type
    Youth
   504 Plan                      Withdraw Reason
GN – Student Courses
   Add/Drop Courses




      Drop Courses from
      Drop or Multi Drop
      Only for correct GN
        date reporting
Activity Log Student




                       Course
                       Effective
                        Dates
CRUD eSIS EMIS Business Rules

   EMIS Detail Records
   EMIS vs Home School Transfer
   EMIS vs Withdraw
   EMIS vs Cross Enrollment
   EMIS vs Same District reenrollment
FY10 Staff Update

   New Assignment Code –
       999365 – LEP Instructional Program
           Teachers who teach in language instruction education
            programs designed specifically for LEP students.
EMIS-R
   Until eSIS agent completed, load ‘flat’ files.
   Process eSIS EMIS Extract for reporting
    period to create required ‘flat’ files.
   Log into the Data Collector website as
    assigned by your ITC.
   Upload ‘flat’ files to VRF Data Collector
   Start Collection
   Prepare Data
   Preview
   Certify/Submit
EMIS-R
   Process EMIS extract for reporting period
EMIS-R
   Login to Data Collector




                  Data Sources, Agencies, and
                  Settings are only present if the
                  user has been granted ITC
                  privileges and may not be
                  exposed if the user is a District
                  level user
EMIS-R
   Upload ‘flat’ files




                “Upload File”
EMIS-R
   Start Collection
EMIS-R
   Prepare
EMIS-R
   Preview
EMIS-R
   Certify/Submit
Questions?

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:6
posted:2/9/2012
language:
pages:47