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EMIS October 8, 2009 ACCESS eSIS EMIS FY09 – G Report district graduates from the first day of the 2008/2009 school year to the day before the first day of the 2009/2010 school year. Report the following records: FN – Student Attributes – No Date GI – Student Demographic GC – Student Graduate Core Summary GX - Student OGT Testing Record GP – Graduation Only Test Record eSIS EMIS FY09 – G FN – Student Attributes No Date Core Summary Info: eSIS EMIS FY09 - G FN – EMIS WebApp Core fields eSIS EMIS FY09 – G GC – Student Graduate Core Summary G reporting from Student Credit Detail Record Script to update fields Update Subject Category of Standard Courses with valid FY10 Subject Category Course must have External Course Code entered Submit a Helpdesk Ticket requesting that script be processed Once script is processed updates to Standard Courses move to Course Maintenance – Subject Category Credit Detail Record for Student eSIS EMIS FY09 – G GC – Student Core Graduate Credit Detail - Subject Category Valid Subject Category eSIS EMIS FY09 – G GC – Student Core Graduate Credit Detail In High School Credit or In High School Credit Apply or both must be checked to be included Either or both must be checked eSIS EMIS FY09 – G GP – Graduation Only –EMIS Proficiency Only Extract Used for any student that did not attend during the 2008-2009 school year and received diploma on or before June 30, 2009 eSIS EMIS FY09 – G FY09G Graduate Reports http://www.ode.state.oh.us SAFE Sign-in SDC Secure Data Warehouse Reports for Analysis Graduation District Graduation Rate Data – Customizable 1. Choose your district 2. Select 2008-2009 School Year 3. Pick a Student Disaggregation 4. Choose Graduation Rate Metrics eSIS EMIS FY10 eSIS EMIS FY10 GI - Student Demographic Add Student Home Language Element Racial/Ethnic Group Element Update GC – Student Graduation – Core Summary FD – Student Attributes-Effective Date Add State Equivalent Grade Level Homeless Status – Changes in reporting Remove Grade Level eSIS EMIS FY10 CN - Course Master Record Add Curriculum Element Delivery Method Element Educational Option Element Student Population Highly Qualified Teacher IRN Element Remove from EMIS Reporting Course Type Program Builder Code Special Populations eSIS EMIS FY10 CM – Mapped Local Classroom Code GE – Special Education Record FN – Student Attributes – No Date Add Updated December 1 IEP Outcome Element Remove Corporal Punishment Graduation Credit Units eSIS EMIS FY10 GQ – Student Program Codes Remove (z-) 210XXX 211XXX 217XXX GI - Student Home Language Native Language Report if LEP not equal to N or Immigrant Status =Y GI – Student Demographic - Ethnicity Additional Ethnicity Code and changes in definitions – Basic Student Demographic GC – Student Graduation-Core Summary Report During K and G – Grades 9 and up – Student Course Selections Student Course Selections Detail GC- Student Graduation – Core Summary Student Course Selection Details Subject Category GC –Student Graduation-Core Summary Credit Detail Subject Category FD – Student Attributes –Effective Date EMIS Detail 3 - Report SE Grade Level Report SE Grade Level FD – Student Attributes – Effective Date EMIS Detail 2 - Homeless – Changes in definitions CN – Course Maintenance – New Tab Curriculum, Delivery, Student Population, Educational Option New button for State State Specific Reportable Fields CN – State Specific – New Tab New State Specific Course Maintenance CN – Course Section Maintenance Ohio Specific Course Maintenance CN – Course Section Maintenance Ohio Specific Course Maintenance –HQT Building IRN Will include all buildings in database CV/CM EMIS Update > CV Ohio Correlated Classroom Codes CM – Course Mapping EMIS Update > CM Mapped Local Classroom Codes FN – Student Attributes – No Date Updated December 1 IEP Outcome Element Reported during the December M reporting period. Entered in SPED Lite – Important Dates More Tab Least Restrictive Environment (LRE) as of December 1 for a student whose IEP currently on file with ODE does not reflect the current LRE for a student with a disability. GE – Special Education Record Beginning with FY10 Report During December October Yearend ESC/JVS no longer report New Event Types FIEP – Final IEP Team Meeting Before Graduation CIEP – IEP consent withdrawn by parent GE – Special Education Record DQ – Fall District Information DQ – EMIS Update > EMIS Update > EMIS District Info (Ohio) For FY10 2009 No longer reported FY10 DF – Building General Information DF – School Maintenance Update > Ohio School Specific Information Enter Fiscal Year Reminder – EMIS Detail Records Open and Closed Records – Records will not extract Effective End Date before July 1, 2009 Effective Start Date after Count Week (except PS Grade Level – extract up to and including December 1). A change to any of the EMIS data elements in the following slide may require the closing of the current open EMIS Detail record and the creation of a new EMIS Detail record. EMIS Detail Record Admission Date How Received Admission Reason How Received IRN Assigned Building Immigrant Status Attending Building IRN Legal District of Residence Disability Limited English Proficiency Disadvantagement District Relationship Migrant Status Foreign Exchange Percent of Time Graduation Plan PS Poverty Level SE Grade Level Sent Reason KG/PS Attendance Pattern Sent to IRN Homeless SSID Homeless Unaccompanied Tuition Type Youth 504 Plan Withdraw Reason GN – Student Courses Add/Drop Courses Drop Courses from Drop or Multi Drop Only for correct GN date reporting Activity Log Student Course Effective Dates CRUD eSIS EMIS Business Rules EMIS Detail Records EMIS vs Home School Transfer EMIS vs Withdraw EMIS vs Cross Enrollment EMIS vs Same District reenrollment FY10 Staff Update New Assignment Code – 999365 – LEP Instructional Program Teachers who teach in language instruction education programs designed specifically for LEP students. EMIS-R Until eSIS agent completed, load ‘flat’ files. Process eSIS EMIS Extract for reporting period to create required ‘flat’ files. Log into the Data Collector website as assigned by your ITC. Upload ‘flat’ files to VRF Data Collector Start Collection Prepare Data Preview Certify/Submit EMIS-R Process EMIS extract for reporting period EMIS-R Login to Data Collector Data Sources, Agencies, and Settings are only present if the user has been granted ITC privileges and may not be exposed if the user is a District level user EMIS-R Upload ‘flat’ files “Upload File” EMIS-R Start Collection EMIS-R Prepare EMIS-R Preview EMIS-R Certify/Submit Questions?
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