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					                                                                                                                     Resource Papers

D. On Literacy Database
                                                                   6. Role of Computerisation in EMIS
2. Designing EMIS to Improve the                                   (1) Greater accuracy and uniformity
  Quality of Literacy and                                          (2) Systematic information flow.
  Development Programmes                                           (3) Greter security and easier maintainability.


    Mr. Nyi Nyi Thaung                                                Educational Management Activities without EMIS
    Consultant/Training Specialist of EMIS                         3210987654321
                                                                   3210987654321                              -    Limited data availability
    UNESCO PROAP                                                                                              -   Inadequate information
                                                                   3210987654321
                                                                    Top Level
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                                                                                                              -   Lack of integrity
                                                                                       Information            -   Unused data
1. What is EMIS?                                                                                              -   Data duplication
(1) Educational Management Information System                                                                 -   No standardisation
                                                                                        Process
(2) Organised group of information and documentation
                                                                                                         Duplicated Process
                                                                                                         Duplicated Process
    services                                                       9876543210987654321
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                                                                    Intermediate
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2. Process of Educational Planning and                             9876543210987654321
                                                                    Level
                                                                   9876543210987654321              Information
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   Management
(1) Collect                                                                                         Process
(2) Store
(3) Process                                                        543210987654321
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                                                                    Lower Level
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                                                                                                                              Unused Data
(4) Analyse                                                        543210987654321
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(5) Disseminates
                                                                                     Data        Data         Data
3. Purposes
(1) To integrate all information related to the planning
    and management of educational activities.
(2) To present them in a comprehensive and succinct                     Educational Management Activities with EMIS
    manner to the users.                                           43210987654321
                                                                   43210987654321
(3) To strenghthen the capability to manage, plan and                 Top Level
                                                                   43210987654321
                                                                   43210987654321
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    control the flow of information among related                                  Wide range of information
    agencies and various sectors.
(4) To streamline the flow of information for decision-                                                           - Full data availability
                                                                                             Process
    making by reducing and eliminating duplication as              98765432109876543216543210987654321
                                                                   987654321098765432165432109876543211           - Wide range of adequate
    well as filling information gap.                                 Intermediate       Wide range of
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                                                                   98765432109876543216543210987654321              information
                                                                                         information
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(5) To link up various existing informtaion systems.                 Level
                                                                   98765432109876543216543210987654321
                                                                                      6543210987654321
                                                                                      6543210987654321            - Full integrity
                                                                                                                  - Standardise
(6) To integrate various quantitaive and aualitative                                         Process              - Systematic information flow
    information resoures under one system.
(7) To further improve the collection, dissemination
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                                                                     Lower
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    and use of education management information, in                 987654321
                                                                     Level
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    response to constantly changing information
    needs.                                                            Information      Information        Information

4. Objectives                                                             Process           Process        Process
(1) To improve capacities in data processing, storage,                       Data            Data          Data
   analysis and supply in order that educational
   planners, administrators and managers can have
   reliable and timely date and information.
(2) To co-ordinate dispersed efforts in the acquisition,           7. Application Development
   processing, storage, analysis, and dissemination of             (1) Define the output
   educational management information.                             (2) Prepare the data storage structure
                                                                   (3) Prepare the input design
5. Role of Computerisation in EMIS                                 (4) Prepare the data query model
(1) Ability to handle massive data volume.                         (5) Prepare the output layouts
(2) Faster processing capacity such as: searching,                 (6) field test
    sorting, retrieving information                                (7) Evaluation and feedback
                                                                   (8) Practical usage

1                                          * Presented at LRC Capacity Building Workshop in Dhaka, Bangladesh (15 - 26 February 1998)
IV. Resource Papers



8. Literacy Resource Centre (LRC)                       16. Preparation of the Data Query Model
A centre of technical resources in promoting literacy   (1) Time series data
especially for girls and women                          (2) Cross-sectional data
                                                        (3) Group data
9. Purposes of LRC
(1) To collect reference information and materials to   17. Preparation the Output Layouts
    other NGO and field workers.                        (1) Reports
(2) To develop innovative literacy learning materials   (2) Indicators
    and strategies.                                     (3) Graphics and Charts
(3) To provide training opportunities to literacy       (4) Statistical analysis (quantitative and qualitative)
    workers in different aspects.
                                                                Data management structure of EMIS
10. Expected Information
(1) Demographic information
(2) Literacy information
(3) School-related information                                                                                  licy
                                                                                                            P oPolicy and a n d
(4) Institutional information                                                       Level
                                                                                TopTop Level                    Planning
                                                                                                            Planning
(5) Community information                                                                      National
                                                                                                National

(6) On-going programme information                                   Intermediate Level
                                                               International Level
(7) Socio-economics information
                                                                                                                   Management and
                                                                                                                     Management and
(8) Financial and budgetary information                                                    Provicinal
                                                                                              Provicinal                Control
                                                                                                                   Control
(9) Labour force and human resource information              Intermediate Level
                                                          Intermediate Level
(10) Infrastructure information
(11) Curriculum information                                                                    District
                                                                                                District
(12) Documentation facilities information                                                                                            Operations
                                                                                                                                  Operations
                                                         Lower Level
                                                           Lower Level



11. Data Sources                                                                           Institutional
                                                                                              Institutional
                                                                    Other
(1) Secondary sources                                              Other                                                     User
                                                                                                                             User
                                                                                                Administrative
    - Government Organisation                                                             Administrative
    - Non-Government Organisation
    - International Organisation
(2) Primary sources                                     18. Monitoring System
    - Survey                                            (1) Provide periodic and timely feedback to measure
    - Periodic data collection                              the progress of a programme
                                                        (2) Identify problems which require solutions
                                                        (3) Use simple form
12. Things to be Considered
                                                        (4) Field visit
(1) Sustainability
                                                        (5) Record-keeping
(2) Accuracy
                                                        (6) Measurement and analysis
(3) Availability
                                                        (7) Reporting and recommendation
(4) Timelessness
                                                        (8) Follow-up actions
13. Constraints                                         19. Evaluation
(1) Human resources                                     (1) Set the target group
(2) Technical                                           (2) Define the evaluation purposes
(3) Equipment                                           (3) Choice of indicators, selection of evaluation
                                                            criteria
14. Preparation of the Data Storage Struc-              (4) Selection of evaluation design
    ture                                                (5) Information gathering
(1) Geographical level                                  (6) Measurement and analysis
(2) Time dimension                                      (7) Reporting and recommendation
(3) Data objects (School/household)                     (8) Follow-up actions
(4) Synchronisation with other sources
                                                        20. EMIS and Recent Technology Changes
                                                        (1) Database and analysis (RDBMS)
15. Preparation of the Input Design
                                                        (2) Client-Server application
(1) Easy to enter for data entry person
                                                        (3) Internet/Intranet application
(2) Easy to collect to interviewer
                                                        (4) Network application
(3) Easy to understand for interviewee
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                                                        Resource Papers



21. Computerised EMIS System and Software
    Package
(1) DOS based EMIS system in 1989
(2) EMIS 2.0 training package
(3) EMIS 2.6 (Fiji) practical application in Fiji
(4) EMIS 2.6a for IIEP training package
(5) EMIS 1.1 analytical module package
(6) EG 1.0 integrated software package for EMIS

22. Experience Learned
(1) Limited capabilities
(2) Reliance on 3rd party software
(3) Rigid system verses ever changing requirement
(4) Training oriented software

23. What is EG 1.0?
EG1.0 (Educational management information system
Generator 1.o) is a modular based integrated software
designed to produce complete EMIS (database, Analy-
sis, Graphics and GIS application) to enhance
management information system in education sector in
all aspects.

24. Components of EG1.0
(1) Database module: for EMIS data entering, storing,
    querying.
(2) Report generator module: for reporting features
    for EMIS output information in tabular form.
(3) GIS module: for visual analysis of the EMIS
    information.




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