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The Navy Medical Logistics Command (NMLC) is located in Fort Detrick, MD. NMLC provides medical
logistics support to the Department of the Navy, Bureau of Medicine and Surgery (BUMED), and all field
activities under the BUMED Budget Submission Office (BSO). The Commanding Officer of NMLC is dual-
hatted as the M46, BUMED Logistics Execution. NMLC has a requirement for contractor services to support
command leadership initiatives.
This work shall be performed at NMLC or at the contractor’s alternate work-site location with prior approval
of the Contracting Officer’s Representative (COR). BUMED may also be designated as an alternate work-site
location with prior approval of the COR. The contractor shall be responsible to ensure that its employees
receive continuous skill refreshment training to maintain competency to perform required duties. The period of
performance for the base year is 29 September 2011 through 28 September 2012. The contract will include 4
one-year options for continued support.
This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6,
Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional
information included in this notice. Also, this acquisition is being conducted under FAR 13.5, Test Program
for Certain Commercial Items. This announcement constitutes the only solicitation; proposals are being
requested and a written solicitation will not be issued.
The solicitation number is N62645RCCS003. This is a Request for Proposal (RFP). This is not a rated order
under the Defense Priorities and Allocations System (DPAS). It is the contractor’s responsibility to be familiar
with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:
www.acqnet.gov/far and www.acq.osd.mil/dpap/dfars/index.htm. This acquisition is being set-aside 100% for
Service Disabled Veteran Owned Small Businesses, all qualified vendors are encouraged to submit a
proposal. The NAICS code is 541618, with a small business size of $7.0 million.
Performance Work Statement (PWS)/Quality Assurance Surveillance Plan (QASP)
The Naval Medical Logistics Command (NMLC) requests responses from qualified sources capable of
providing personnel to support this PWS and QASP:
BUSINESS SYSTEMS/FUNCTIONAL AREA ANALYST
NAVAL MEDICAL LOGISTICS COMMAND
TASKS
Task 1: Command Leadership Support
1. The contractor shall be responsible for coordinating all command reports and reporting
requirements/submissions as assigned.
2. The contractor shall be responsible for developing and coordinating NMLC’s Business, Annual and
Strategic Plans; meeting with directors and key staff, establishing meeting schedules; developing agendas,
identify tasks and goals.
3. The contractor shall be responsible for supporting NMLC’s Executive Steering Committee (ESC),
establishing meeting schedules, developing agendas, tracking and following up on action items; produce
meeting minutes; oversee NMLC’s Executive Dashboard and ISO Process.
4. The contractor shall be responsible for suggested command and Budget Submission Office (BSO)
metrics development, metrics collection, metrics reporting and analysis.
5. The contractor shall provide other direct support to the Commanding Officer/Executive Officer as
assigned. Additionally, support will be provided to the Commanding Officer and NMLC staff in their role
as BUMED, M46, functional components.
Task 2: Health Systems Analyst
1. The contractor shall provide technical advice, guidance, and assistance regarding all matters relating to
the analysis and evaluation of all medical logistics data. The contractor shall develop, manage, and control
various applications and ad hoc reports for data capture and data quality improvement. The contractor
shall design methodologies for data extraction, analysis, presentation, and dissemination in support of
NMLC projects.
2. The contractor shall translate complex health systems questions and dilemmas into a logical and
organized approach, design valid input for strategic decision making regarding medical logistics and other
processes related to NMLC’s mission.
3. The contractor shall develop methods for verifying data. Contractor shall identify and explain
confidence levels, data limits, and any threats to data validity. Contractor shall analyze the effect on
conclusions and clearly express them to decision makers.
4. The contractor shall develop graphical presentations of statistical data, as well as composite material
involving data and other types of material for briefings, publications, and routine reports. The contractor
shall be responsible for preparing the appropriate graphics package to best display the required
information.
5. The contractor shall review and evaluate business case quotes through data validation and analysis to
provide pertinent observations and recommendations for best business approach and presentation.
6. The contractor shall interact with Directors, command team members, and other functional specialists
within the medical logistics arena to produce coordinated projects with complex elements.
7. The contractor shall perform statistical and operational analysis, research, interpret, analyze, and
prepare written and oral correspondence, quotes, point papers, and presentations to support effective
mission accomplishment of NMLC. This shall include development and analysis of BUMED Enterprise
Metrics.
8. The contractor shall provide technical guidance on policy, procedures, and process engineering for
improved efficiencies and cost effectiveness.
9. The contractor shall perform review, research, interpret, and analyze strategic sourcing commodity
management data and assist with the development and execution of acquisition strategies to achieve
strategic sourcing objectives.
Task 3: Administrative Coordinator
1. The contractor shall coordinate and construct command level presentations for the Command using
Microsoft PowerPoint and other graphic tools.
2. The contractor shall maintain an electronic library of presentations for NMLC.
Task 4: Lead Contracting Executive (LCE) Support
1. The contractor shall provide strategic sourcing analysis, to include a detailed spend analysis covering
targeted commodities across the entire BUMED enterprise. The contractor shall provide market analysis
for targeted commodities. The market analysis will explain how other government agencies purchase the
targeted commodities and reveal commercial best practices for those commodities. The contractor shall
assist in the development and execution of commodity management strategies.
2. The contractor shall research, analyze, and report BUMED Enterprise procurement metrics. The
contractor shall use the Federal Procurement Data System (FPDS) and other government sources of data to
report on funding and contract execution, by activity, across the Enterprise.
3. The contractor shall use current and historic fill rate data to trend vendor performance.
4. The contractor shall use current and historic Acquisition Data System and Standard Procurement
System data to report and track acquisition workload and performance information. The contractor will
use these and other Government data sources, as required, to respond to recurring and ad hoc requests for
information from NAVSUP, BUMED, and other government entities.
3. CONTRACT INFORMATION
3.1 Place of Performance
Contractor services shall be provided primarily to NMLC, 693 Neiman Street, Ft. Detrick, MD, 21702;
BUMED based on project coordination, or the contractor’s alternate work-site location with prior approval
of the COR. The Government requires contractor staff to be on site during regular working hours. In the
event of a Government closure (snow day, federal emergencies, etc), the contractor is expected to report to
an alternate work site. The contractor shall remain at least one hour past all command specific closures.
At the end of this hour, the contractors shall report to their alternate work site. Contractor shall be paid if
the closure is outside the contractor’s control and the contractor has reported to their alternate work site.
3.2 Quality Assurance Surveillance Plan(QASP)
3.2.1 Objective:
This QASP serves as the principal basis for the COR to evaluate the quality of the Contractor’s
performance. The oversight of the contract and this plan will ensure that service levels are maintained at or
above the required levels throughout the contract term. Further, this plan provides the COR with a
proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the
required annual post performance evaluations.
3.2.2 Evaluation Methods:
The COR will conduct performance evaluations based on Section 3.4 below and the required performance
levels set forth in the contract. Performance evaluation criteria and standards are outlined in the QASP
submitted by the contractor after contract award.
3.3 COR Duties for Quality Assurance (QA)
The COR is the person responsible for the overall project. The COR will be responsible for scheduling
and coordinating task order matters. This includes ensuring that Government supplied items specified in
this task order are available when needed, and for apprising NMLC leadership of problems with the
Contractor that may affect either delivery schedules or costs. All tasks performed by the Contractor shall
be coordinated with the COR.
3.4 Performance Standards:
Quality Level: By monitoring the Contractor, the COR will determine whether the performance levels set
forth in the contract have been attained. Quality levels for all tasks shall be specified.
Frequency: During performance of this contract, the COR will be provided monthly measurements as
specified in Table 1.
Management Responsiveness: The COR will determine whether the Contractor has managed the contract
effectively and efficiently, with successful and timely response to refinement and integration of plans, best
business practices, capabilities, requirements, reports, briefings, and request for assistance, etc., as
specified in the quality standards set forth in the PWS. The COR will confirm whether the Contractor has
satisfactorily met all reporting requirements.
Performance Standard Summary
Requirement Performance
Ref (Desired Objective Performance Acceptable Monitoring
ID Outcome) (Required Standard (PS) Quality Method
Service) Level (AQL)
Deliverables All Timeliness > Timeliness: Government
deliverables in 95% on or ahead Review and
response to of schedule Approval of
the PWS shall Quality > 95% at least 95% Deliverables
be accurate and of the time. identified in
timely. the PWS.
Quality:
acceptable to
the COR at
least 95% of
the time.
Table 1. Performance Standard Metrics
4.0 DELIVERABLES
The following deliverables shall be provided to the COR by the 10th day following each month.
4.1 Monthly Status Reports:
The contractor shall provide electronic status reports as requested, but at least monthly, to the COR. The
period for Monthly Status Reports shall be consistent with the contractor’s monthly invoicing period.
These status reports shall include:
1. Contractor accomplishments for the reporting period.
2. Status of projects under Task Areas
3. Problems experienced during reporting period.
4. Recommended resolutions to problems identified.
5. Status of funds report.
6. Anticipated problems.
7. Special reports and analysis requested by NMLC.
8. A statement of burn rate, in tabular (see Table 2) and graphic format.
Description: Awarded Burn Monthly Cumulative to Cumulative
Contract Contract Cost Date to Date
Hours Hours
(Current
Month)
Labor Category Employee Hrs Hrs Rate Hrs Amount
Name
Subtotal
Direct
Labor:
Other
Direct
Costs
Total Costs:
Table 2. Resource Burn-Rate
4.2 Procurement Support
The contractor shall coordinate the procurement of computer related equipment and software with the
NMLC Material Management Officer, and prepare any required documentation needed for the
procurement.
4.3 Meetings
The contractor shall also attend meetings as requested by NMLC COR and submit any required reports or
provide information by the due date.
4.4 Annual/Final Report
The contractor shall document and summarize contractor accomplishments and support in annual reports
and a final report at the conclusion of the contract. The reports shall be delivered in hard copy to the COR
and Contracting Officer.
Due Date: Annually by 28 September.
4.5 Delivery Instructions
4.5.1 Delivery Address
Naval Medical Logistics Command
Address: 693 Neiman Street
Ft. Detrick, Maryland 21702-9203
E-mail Address: {Will be provided at award}
4.5.2 Delivery Method
NMLC will accept delivery of documentation, in either hardcopy or electronic media as requested by the
Government. Hard media will be delivered to the address specified in paragraph 4.5.1 Delivery Address,
above. The Contractor will minimize delivery costs, utilizing Internet delivery for electronic media to the
maximum extent possible and utilize commercial overnight delivery only when absolutely necessary to fulfill
a time critical requirement. Electronic media may be delivered (hand-carried or US Mail) on either 3 ½-inch
floppy disk or CD-ROM to the same address or via the Internet to the electronic mail address. Acceptable
electronic media include MS-Word version 6x or later; MS EXCEL version 5x or later; MS PowerPoint
version 4x or later; MS Project version 4x or later. The Contractor shall provide the deliverables in each of
the following categories in formats as appropriate: 1) web-enabled: html/htm, .rtf, .pdf, etc. 2) generic: .txt,
.doc, .ppt, .mpp, and/or .pdf and 3) print version in .pdf or .mpp.
4.6 Inspection and Acceptance
Contractor efforts and deliverables shall be reviewed by the COR for accuracy and completeness prior to
acceptance. If no corrections are received within five working days after submission, deliverables shall be
considered accepted as is.
5.0 GOVERNMENT FURNISHED MATERIAL AND INFORMATION
1. Contracting Officer’s Representative (COR)
2. Access to relevant medical logistics documents.
3. Office space, furniture, and administrative supplies.
4. Computer, calculator, and other necessary office equipment.
5. Telephone with long distance and DSN capabilities, and
6. Access to medical logistics legacy systems and manuals.
6.0 ADMINISTRATION CONSIDERATIONS
6.1 Contracting Officer Representative (COR)
{Will be appointed at time of award}
693 Neiman St.
Fort Detrick, MD 21702-9203
PH:
E-mail Address:
6.2 Place of Performance
An 8 1/2 hour work day (which includes a half hour for lunch) shall be performed during normal working
hours 0700 to 1800 Monday through Friday, as agreed to by the COR at NMLC. Lunchtime will be
limited to one-half hour. A longer lunchtime may be taken, but any time taken past the half-hour limit
must be added to the end of the workday. No holidays, weekends, or overtime may be worked unless the
contractor receives prior approval from the COR. However, work outside of normal business hours may be
required in order to accomplish some of the tasks required by the PWS. Overtime is defined as working
more than forty hours in a single week. The contractor must wear government issued identification badges
when at NMLC.
The contractor shall establish a timekeeping method as required and approved by the COR to properly
document time in and time out for all contractor personnel.
7.0 INVOICING AND PAYMENT
The contractor is authorized to submit monthly invoices, in arrears, for services performed. The period for
monthly invoice and for the Monthly Status Reports shall be consistent.
The contractor shall use Wide Area Work Flow (WAWF) as the method for invoicing.
Local and long distance travel may be authorized as Other Direct Cost under this contract.
SUBSTITUTION OF KEY PERSONNEL
(a) The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed.
Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted
with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without
prior notification to and concurrence of the Contracting Officer in accordance with this requirement.
(b) All proposed substitutes shall have qualifications equal to or higher than the qualifications of the person to
be replaced. The Contracting Officer shall be notified in writing of any proposed substitution at least forty five
(45) days, or ninety (90) days if a security clearance is to be obtained, in advance of the proposed substitution.
Such notification shall include: (1) an explanation of the circumstances necessitating the substitution; (2) a
complete resume of the proposed substitute; and (3) any other information requested by the Contracting Officer
to enable him/her to judge whether or not the Contractor is maintaining the same high quality of personnel that
provided the partial basis for award.
CONTRACTOR'S PROPOSAL
Performance of this contract by the Contractor shall be conducted and performed in accordance with detailed
obligations to which the Contractor committed itself in Proposal dated (To be filled in at contract award) in
response to NAVMEDLOGCOM Solicitation No. N62645RCCS003.
Instructions to Offerors
All questions must be submitted in writing via email NO LATER THAN 8 August 2011 by 1:00 PM EST.
Questions must be sent via EMAIL to wayne.medina@med.navy.mil, SUBJECT: N62645RCCS003. NO
telephonic questions will be accepted.
Answers to questions will be posted on Navy Electronic Commerce Online (NECO) and uploaded to Federal
Business Opportunities (FBO) website as soon as possible after the deadline for questions has closed. In the
event multiple questions address the same issue, the Government reserves the right to answer a representative
question that best exemplifies the issue. Please submit only one set of questions per company.
Proposal Submission
Proposals shall be submitted by email as a MS Word, MS Excel or Adobe PDF attachments to Wayne Medina
at wayne.medina@med.navy.mil. Proposals shall not be more than 20 pages (not including resumes) -Times
New Roman, 12 point font. Responses are due 23 Aug 2011 by 1:00 PM EST.
The Government anticipates two full-time equivalent (FTE) personnel to accomplish the tasks contained in the
PWS: (1) Senior Management Consultant, and (2) Management Consultant (mid-level). Please note that the
Government estimate is only put in place for Offerors to ascertain the approximate or estimated level of effort
for this contract. However, this is not to be construed as either mandatory or necessarily the best technical
approach. It is only in place as a reference to allow Offerors to better understand the general scope of this
effort from the Government’s perspective. The Government is seeking the best level of effort and labor mix
your company feels is right to accomplish the mission contained in the PWS. If you feel either the labor
categories or overall level of effort provided are not your best technical solution, you are strongly encouraged
and expected to submit a level of effort consistent with your technical/price approach.
The following Contract Line Item Numbers (CLINs) are anticipated: Base Year - CLIN 0001 Labor and CLIN
0002 Other Direct Costs (ODCs); Option Year 1 - CLIN 1001 Labor and CLIN 1002 ODCs; Option Year 2 -
CLIN 2001 Labor and CLIN 2002 ODCs; Option Year 3 - CLIN 3001 Labor and CLIN 3002 ODCs; Option
Year 4 - CLIN 4001 Labor and CLIN 4002 ODCs.
Non-responsive or incomplete proposals shall not be considered for award. All proposals must contain the
following information:
I. Provide Key Personnel Resumes.
Proposed personnel shall possess the following minimum qualifications. The two listed positions are
considered key personnel for this requirement.
Position A - Senior Management Consultant
- MS or equivalent in Finance/Business/Healthcare and 4 years general
experience
- Strong metric and analytical skills.
- Demonstrated verbal and written presentation skills
- Demonstrated ability to interface with senior leadership
- Demonstrated expertise with MS Office (PowerPoint, Excel, Word)
- Desired: Background in Medical Logistics
- Desired: Experience working with BUMED or Military Healthcare System
Position B - Management Consultant (mid-level)
- BS or equivalent in Finance/Business/Healthcare and 2 years general
experience
- Familiarity with metrics and analysis of data
- Demonstrated expertise with MS Office (PowerPoint, Excel, Word)
- Demonstrated expertise in providing a variety of administrative and/or
project support tasks which are broad in nature
- Desired: Background in Medical Logistics
- Desired: Experience working with BUMED or Military Healthcare System
II. Technical Approach.
The Offeror shall demonstrate that it has the capability to provide the support and complete the
tasks required by the PWS. Offeror shall address what plans, procedures, and processes will be
used to ensure that contract performance will be completed at an acceptable quality level. This
includes a plan for tracking the timeliness, accuracy, and quality of deliverables.
III. Past Performance.
Describe your company’s experience managing contacts of similar size and complexity. Provide
at least three past contracts of similar size and complexity as references. Each past contract shall
be identified by the following:
- Contract number;
- Contract period of performance;
- Contract type;
- Dollar value;
- Detailed description of the work;
- Name, activity, position, current phone number, and email of the
Government point of contact;
- If the offeror does not have past contracts that are of similar size and
complexity, the past performance will be viewed as an “Unknown Risk.”
IV. Price Proposal
The Offeror shall provide its firm fixed price on a MS Excel Spreadsheet. The Offeror shall
submit hourly fully burdened rates (inclusive of direct cost, indirect cost, and profit) for each
proposed position, for the base year and each option year. Also include any additional expenses
beyond labor which are necessary to fulfill the PWS. These rates will be incorporated into the
contract.
The Government anticipates the total price to be based on the following calculation for each year
of the contract:
Fully Burdened Hourly Rate $________ x 1920 Hours =____________ Price of Position A
Fully Burdened Hourly Rate $________ x 1920 Hours =____________ Price of Position B
The total price for each year will calculated by adding the prices of Positions A and B. The
Government estimates that $5,000 for ODCs will be provided each year. This estimate for ODCs
will not be evaluated as part of the total price for each year.
Pricing is to be submitted separately from key personnel resumes, technical approach, and past
performance information.
Other Administrative Instructions
Offerors must be registered in the Central Contractor Registration (CCR) database to be considered for
award. Registration is free and can be completed on-line at http://www.ccr.gov; provide DUNS
number; Cage Code and TIN.
The offeror must also include your company’s completed Offeror Representations and Certifications
(see FAR 52.212-3 ALT I and DFARS 252.212-7000).
A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful
offeror within the time for acceptance specified in the offer, shall result in a binding contract without
further action by either party. Before the offer’s specified expiration time, the Government may accept
an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written
notice of withdrawal is received before award.
Basis of Award
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer
conforming to the solicitation will be most advantageous to the Government, price and other factors
considered. In addition, the Government desires to make a single award; however the Government does
reserve the right to make multiple awards as a result of this solicitation if determined to be in its best interest.
To receive consideration for award, offerors must achieve an evaluation of not less than “Acceptable” for the
Key Personnel and Technical Approach evaluation factors.
Evaluation Factors
The Government will evaluate these factors from the Offeror’s proposal:
Evaluation Factor #1: Key Personnel
Evaluation Factor #2: Technical Approach
Evaluation Factor #3: Past Performance
Evaluation Factor #4: Price
The Government will evaluate the factors independently of each other and each factor listed above is in
descending order of importance. The non-price factors when combined, are significantly more important
than price.
Evaluation Factor #1: Key Personnel
The Government will evaluate the quality and expertise of personnel proposed. The Government will assess
the degree to which the proposed key personnel represent competency in the areas identified in the PWS and
possess the minimum qualifications for the positions listed herein.
Evaluation Factor #2: Technical Approach
The Government will evaluate the Offeror’s capability to provide effective, timely, and quality services. The
Government will assess the Offeror’s understanding of the scope and the technical effort needed to meet the
contract requirements.
Evaluation Factor #3: Past Performance
The Government will evaluate the degree to which the Offeror has satisfied past and present customers in
terms of meeting work schedules, providing specified services, meeting contract terms without failure (or
resolving issues immediately), cooperation, timeliness, and cost control. Performance during calendar
years 2008-2010 will be given more consideration than performance during prior years. For an Offeror
without a record of relevant past performance or for whom information about past performance is not
available, the Offeror will not be evaluated favorably or unfavorably on past performance but will be
determined to be of “Unknown Risk” (FAR 15.305(a)(2)(iv)).
The Government reserves the right to consider other past performance information at its disposal, in addition to
any information obtained from the references provided by the offeror. The Government is likely to randomly
select references provided for contact and does not commit to contact every reference.
Evaluation Factor #4: Price
The Government will evaluate offers for award purposes by adding the total price for all options to the total
price for the basic requirement. The Government may determine that an offer is unacceptable if the option
prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the
option(s).
FAR Provisions & Clauses [All clauses will be included in the resulting contract]
FAR 52.212-1, Instructions to Offerors---Commercial Items, applies to this acquisition with the exception of
(d), (h), and (i) of the provision, which are RESERVED;
FAR 52.212-2, Evaluation--Commercial Items, does not apply to this acquisition;
FAR 52.212-3 ALT I, Offeror Representations and Certifications-Commercial Items;
FAR 52.212-4, Contract Terms and Conditions---Commercial Items;
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-
Commercial Items. In compliance with said clause, the following additional FAR clauses apply as indicated by
the Contracting Officer:
52.203-6, Restrictions on Subcontractor Sales to the Government;
52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards;
52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred,
Suspended, or Proposed for Debarment;
52.209-10, Prohibition on Contracting With Inverted Domestic Corporations;
52.219-8, Utilization of Small Business Concerns;
52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside;
52.219-28, Post Award Small Business Program Representation;
52.222-3, Convict Labor;
52.222-19, Child Labor--Cooperation with Authorities and Remedies;
52.222-21, Prohibition of Segregated Facilities;
52.222-26, Equal Opportunity;
52.222-35, Equal Opportunity for Veterans;
52.222-36, Affirmative Action for Workers with Disabilities;
52.222-37, Employment Reports on Veterans;
52.222-40, Notification of Employee Rights Under the National Labor Relations Act;
52.222-54, Employment Eligibility Verification;
52.223-18, Contractor Policy to Ban Text Messaging While Driving;
52.225-13, Restriction on Certain Foreign Purchases;
52.232-33, Payment by Electronic Funds Transfer— Central Contractor Registration;
[Offerors are reminded to include your company’s completed Offeror Representations and Certifications (see
FAR 52.212-3 ALT I and DFARS 252.212-7000) with the proposal.]
FAR 52.247-34, F.O.B. Destination;
DFARS 252.201-7000, Contracting Officer's Representative;
DFARS 252.212-7000, Offeror Representations and Certification-Commercial Items;
DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders---
Commercial Items. In compliance with said clause, the following additional FAR and DFARS clauses apply as
indicated by the Contracting Officer:
52.203-3, Gratuities;
252.203-7000, Requirements Relating to Compensation of Former DoD Officials;
252.205-7000, Provision of Information to Cooperative Agreement Holders;
252.225-7001, Buy American Act and Balance of Payments Program;
252.225-7012, Preference for Certain Domestic Commodities;
252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native
Hawaiian Small Business Concerns;
252.227-7037, Validation of Restrictive Markings on Technical Data;
252.232-7003, Electronic Submission of Payment Requests and Receiving Reports;
252.243-7002, Requests for Equitable Adjustment
252.227-7013, Rights in Technical Data--Noncommercial Items
The following clause(s) are included in full text:
52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 30
days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend
at least 60 days before the contract expires. The preliminary notice does not commit the Government to an
extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option
clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not
exceed 60 months.
(End of clause)
SUP 5252.232-9402 INVOICING AND PAYMENT (WAWF) INSTRUCTIONS (April 2008)
(a) Invoices for goods received or services rendered under this contract shall be submitted electronically through
Wide Area Work Flow -- Receipt and Acceptance (WAWF):
(1) The vendor shall have their cage code activated by calling 866-618-5988. Once activated, the vendor
shall self-register at the web site https://wawf.eb.mil. Vendor training is available on the Internet at
http://www.wawftraining.com. Additional support can be obtained by e-mailing BUMED WAWF support at
wawf@med.navy.mil.
(2) WAWF Vendor “Quick Reference” Guides are located at the following web site:
http://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/ven
dor_information.
(3) Select the invoice type within WAWF as specified below. Back up documentation (such as timesheets,
receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft
Office product are attachable to the invoice in WAWF. Total limit for each file is not to exceed 2MB. Multiple
attachments are allowed.
(b) The following information regarding invoice routing DODAACs must be entered for completion of the invoice in
WAWF:
ROUTING TABLE
WAWF Invoice Type (2-in-1, Combo, or Cost Voucher)
Contract Number
Delivery Order Number
Issuing Office DoDAAC
Admin Office DoDAAC
Inspector DoDAAC (usually when Inspector & Acceptor are different
people)
Ship To DoDAAC (for Combo), Service Acceptor DoDAAC (for 2-
in-1), Service Approver DoDAAC (for Cost Voucher)
Acceptance At Other DoDAAC
Local Processing Office (Certifier) DoDAAC
DCAA Office DoDAAC (Used on Cost Voucher’s only)
Paying Office DoDAAC
Acceptor/COR Email Address
(c) Contractors approved by DCAA for direct billing will not process vouchers through DCAA, but may submit
directly to DFAS. Vendors MUST still provide a copy of the invoice and any applicable documentation that supports
payment to the Acceptor/Contracting Officer's Representative (COR) if applicable. Additionally, a copy of the
invoice(s) and attachment(s) at time of submission in WAWF must also be provided to each point of contact
identified in section (d) of this clause by email. If the invoice and/or receiving report are delivered in the email as an
attachment it must be provided as a .PDF, Microsoft Office product or other mutually agreed upon form between the
Contracting Officer and vendor.
(d) For each invoice / cost voucher submitted for payment, the contractor shall include the following email addresses
for the WAWF automated invoice notification to the following points of contact:
NAME EMAIL PHONE ROLE
