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					                               myMedia: System Operation,
    Fall 2008                  myCourses Integration and Podcasting

                                            myMedia is your place to store media files – specifically
                                            visually rich files such as images, audio, video, animation,
                                            3-D drawings, HTML, PowerPoint, etc.
         Instructors                        myMedia is the new MSU podcasting system with more
              Tina M. Green                 functionality and the ability to house any file type. myMedia
Senior Instructional Resource Consultant    allows users to record from a podcast-enabled lectern and
         tgreen@ctl.msstate.edu             publish their recording immediately to a set. Users also have
                                            the option to use a portable recorder to upload recorded files.
            Michelle A. Carter              These files can be accessed from the myMedia site with a
   Instructional Resource Consultant        Internet connected computer with speakers or placed on an
        mcarter@ctl.msstate.edu             mp3 recorder.

                                            myMedia houses files too large for the 50M myCourses limit.
                                            A link in myCourses seamlessly accesses these large files.



Objectives
 • Learn the basic operations of myMedia
 • Practice integrating myMedia items with myCourses
 • Learn the basics of Podcasting with myMedia




GettingHelp@TheCenter
The Center for Teaching and Learning is dedicated to providing individualized assistance to
help faculty with the incorporation of instructional technology into their courses currently at
2205 Mitchell Memorial Library. Instructors may choose to come by at their convenience or
by appointment. The 2205 Mitchell Memorial Library location is available for use Monday
through Friday, 8:00 am to 5:00 pm. For more information or to make an appointment, call
325-1403 or email help@ctl.msstate.edu.

                                             325-1403                                            Fall 2008
                                                                Contents
                                                                                                     The Center for Teaching and Learning

Contents
    myMedia Organization ...................................................................................................... 3

    Accessing myMedia ........................................................................................................... 4

    Login to myMedia.............................................................................................................. 5

    Accessing and Editing a Set ............................................................................................... 6

    Student Upload Function ................................................................................................... 8

    Adding Media to a Set ..................................................................................................... 10

    Editing Media in a Set...................................................................................................... 12

    Reordering Media in a Set ............................................................................................... 13

    Manage Media Buttons .................................................................................................... 14

    Moving Media.................................................................................................................. 15

    Copying Media................................................................................................................. 15

    Deleting Media................................................................................................................. 16

    Adding Media Links to myCourses ................................................................................. 17

    Adding Podcast or Web URLs to myCourses .................................................................. 17

    Adding Links to Single Media in myCourses .................................................................. 20

    Podcasting ........................................................................................................................ 23



    Note: If you need to upload files from an off-campus location, you will need to download
               the Cisco VPN client and log into it before uploading the files. This client will give
               you a “identity” when accessing the myMedia server for uploading.


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                               myMedia Organization
The Center for Teaching and Learning

myMedia Organization
myMedia Objects

 - Users consist of Faculty or Staff

 - A collection includes all sets of media in a user’s account

 - A set consists of media files for a particular course or event

 - The media are individual media files or items uploaded or recorded by users and assigned to a set




        Note:   The myMedia course sets are sent over to the system every night at midnight, so if
                you mark your course to use myMedia, the set will be available the next day.




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                                      Accessing myMedia
                                                                         The Center for Teaching and Learning

Accessing myMedia
1.       Navigate to mymedia.msstate.edu

      Search for public                                 Login Box                      Getting Started
           media                                                                          Options




                                                                                Public MSU
                                                                                  Media




     Getting Started Options:
     Use with myCourses: When classes are marked to use myCourses in myBanner, instructors automatically
     get a myMedia account and set for that class.

     Use myMedia only: This option is for instructors that want to use myMedia for podcasting. This would
     also be the option for instructors who want to store media files in the system and have students access
     these files through myMedia.

     Request an Event Set: This option is for faculty and staff who want to use myMedia for a event that is
     not a course, such as a college-wide lecture series.


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                                     Login to myMedia
 The Center for Teaching and Learning

Login to myMedia
1.     Navigate to the Login Box. Login with your
       MSU NetID and NetPassword.




2.     You are now logged in to myMedia and should see your media collections.




                    Bully




                                                   Note: Faculty receive 10 G quota initially.



Space Usage: This is per user not per set or course. This space usage will update as files are added. If you
need more space, please contact the Center for Teaching and Learning.

My Sets:
      Sets I Own: These are sets that you personally own.
      Sets I Manage: These are sets that you are helping manage such as a colleagues. Graduate Assistants
      who help with your course would see this feature if you added them as a manager in myMedia. (If you
      are not a manager in a set, you will not see this option.)
      Media Access: Where users go to see media for sets/courses they are enrolled in.

My Media Collection:
     File Vault: The file vault is a storage location for media that users don’t want to place in a set right
     away. For example, if you teach a course in two semesters, you can place your media in the vault for
     holding until that course set becomes available. Files can be moved and copied from the vault into
     other sets.
     Sets: A listing of sets you own.

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                           Accessing and Editing a Set
                                                                      The Center for Teaching and Learning
Accessing a Set
1.   To access a set, click on the Set Name.




                                                                  Set Name


2.   You will now be in the set.




Editing a Set and Adding Managers
1.   To edit a set or add managers, click the Set Prefs button.




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                           Accessing and Editing a Set
 The Center for Teaching and Learning

2.    Next, make your appropriate edits and add managers. When done, click the Save button.




                                                                     Title is Editable




                                                         Set Description
                                                              Here




                                                                     Add Managers
                                                                   (comma delimited)

                                                                      Set Authentication
                                                                       Level for this set

                                                                     Website feature
                                                Podcast Set: allows media items
                                                    to be part of a podcast
                                                      Allows students to upload large
                                                           files to the course set




                         Note: The website address is used when clicking
                               directly on Podcast URL or adding it to
                               myCourses. When listed, the set name at the top
                               will be hyper-linked to the website listed here.


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                               Student Upload Function
                                                                       The Center for Teaching and Learning
An instructor or manager can allow students to upload files to a myMedia set. The instructions for students
uploading a file are listed below.

1.     To add media to a set, click the Upload Media button from within the media list.




2.     When the upload file box appears, click the Add
       button to add multiple files. Navigate to the file
       and select it and click the Add File button.




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                              Student Upload Function
 The Center for Teaching and Learning


3.    Click the Upload button to upload the selected files.

      After uploading the files, click the Done button to
      return to your media list.




4.    The students file will now be uploaded into the
      myMedia class set.




           Note: Students, like faculty and staff, are not able to upload or submit a
                   file larger than 50MB. myMedia Student Upload allows students to
                   upload files, if access is granted by an instructor, that are larger than
                  50MB.




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                               Adding Media to a Set
                                                                    The Center for Teaching and Learning
Adding Media Files to a Set
1.   To add multiple media to a set, click the Upload
     button from within the set.




2.   When the upload file box appears, click the Add button to add multiple files. Navigate back to the
     Temp folder to select the files. Add the following files:
             hailstate.mp3
             mstate.jpg
             Unit1PPT.ppt
             Unit2PPT.ppt
             Wmark.jpg
     Click the Add File button after selecting the files.

                                                                Note:   To select multiple files at
                                                                        once hold down the Shift
                                                                        key to select a list of files by
                                                                        clicking on the first and last
                                                                        file in the list, or the Control
                                                                        key to select multiple
                                                                        individual files not in a list.




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                                Adding Media to a Set
 The Center for Teaching and Learning
3.    Confirm the files are listed. Select MSU 101 from the Add to Set: option and click the Upload button.




4.    After uploading the files, click the Done button to
      return to your media list.




5.    All five media items will now be uploaded
      and available.




                                               ctl.msstate.edu
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                               Editing Media in a Set
                                                               The Center for Teaching and Learning
Edit Media Names
1.   To edit a media item name, click on the name Wmark.jpg.


2.   In the Media Title box, change the name to Wordmark.
     Click the Save button when done.




3.   The title will now be changed.




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                                    Reordering Media
 The Center for Teaching and Learning

Reordering a List of Media Items
1.    To reorder a media item, select that item by hovering over the media item until you see a 4-headed
      arrow. When the arrow appears, click the Media Item Box and move it to the new location.




                                                         Media Item Box




2.    When the media item is in the new spot, release the mouse and the media item box will be placed.




                                              ctl.msstate.edu
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                                Manage Media Buttons
                                                                        The Center for Teaching and Learning

Manage Media Buttons




                                                                   Icons




Web Publish:          Publishes media items to the web. Items must be web published in order for them to
                      be podcast publishable. Items must also be web published for them to be accessed by
                      students.
Web Unpublish:        Unpublishes media items from the web. If media is unpublished students cannot access
                      it in any way. This is a great option for putting media up but not allowing students to
                      access it immediately.

Podcast Publish:   Makes media accessible via the podcast list or by subscribing in iTunes. Not all
                   media should be podcast published. Media such as audio and video files are meant for
                   podcastings.
Podcast Unpublish: Unpublishes media items from the podcast list.

Move: Moves media to another set
Copy: Copies media to another set
Delete: Deletes media from the list


1.     To publish or unpublish a media item select the checkbox(es) next to the media and then select the
       appropriate button OR click the appropriate icon to the right of the media to publish or unpublish.

       Globe Icon: web publishes/unpublishes

       RSS Icon: podcast publishes/unpublishes


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                          Moving and Copying Media
 The Center for Teaching and Learning

Moving Media
1.    To move media, select the checkbox next to the media MState Logo. Then click the Move button.




2.    Once you confirm this is the media you want to move, use the drop-down menu to select the set you
      want to move it to. When done, click the Move Media button.




Copying Media
1.    To copy media, select the checkbox next to the media Hail State. Then click the Copy button.




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                                     Deleting Media
                                                                   The Center for Teaching and Learning
2.   Once you confirm this is the media you want to copy, use the drop-down menu to select the set you want
     to move it to. When done, click the Copy Media button.




Deleting Media
1.   To delete media, select the checkbox next to the media Unit1PPT.ppt. Then click the Delete button.




2.   After clicking delete, a window will open asking you to confirm your deletion. Click the OK button.




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                    Adding Podcast and Web URL Links
 The Center for Teaching and Learning

Adding Media Link to myCourses
Users have multiple options when adding media to myCourses. To add media, users copy the URLs and add
them to the web links in myMedia. From there, users can then place the links to individual files in folders and
on pages in myCourses.

Media Lists
Web URL: Lists all media that is web published
Podcast URL: Lists all media that is podcast published in a single list

Individual Media
Download URL: Allows the download of this single media item
Embed URL: Allows this single media item to be embedded in myCourses


Adding Podcast or Web URL link to myCourses
1.     To add the Web URL or Podcast URL to myCourses, you must first copy the link. For this workshop,
       you need to copy the Podcast URL.

                                                                          Note:   To copy a URL highlight the
                                                                                  URL and use the keyboard
                                                                                  shortcut Ctrl + C.


2.     Navigate to mycourses.msstate.edu and enter
       your class. Make sure you are on the Build Tab
       and click on Web Links.




     Note:    If Web Links does not appear in your
              course tools menu, click on Manage
              Course button, then Tools, and select
              Web Links by checking its box. When
              done, click the Save button.




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                     Adding Podcast and Web URL Links
                                                                    The Center for Teaching and Learning
3.   Next click on the Create Web Link button.




4.   Next fill in a Title of Class Podcasts and paste the URL you copied earlier in the Web Address box.
     When done, click the Save button.




                                                                           Note:    To paste a URL click
                                                                                    in the textbox and
                                                                                    use the keyboard
                                                                                    shortcut Ctrl + V.




5.   Your podcast URL link should now appear in the Web Links listing.




                                             ctl.msstate.edu
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                  Adding Podcast and Web URL Links
 The Center for Teaching and Learning
6.    In addition, the link can be placed on a page or folder. We will
      place our class podcast link on the Home Page. Navigate back
      to the Home Page by clicking the Course Content link under
      Course Tools.



7.    Next, click on the Add
      Content Link button at the
      top. Select Web Links and
      choose the Web Link Class
      Podcasts. Then click the
      Add Selected button.


                                                                         Note:   For those who have
                                                                                 podcast before,
                                                                                 this function will
                                                                                 eliminate needing
                                                                                 a java script every
                                                                                 semester.




8.    Your link to all the podcasts should
      now appear on the Home Page.
      To preview the link, click on the
      Student Tab and click the Class
      Podcast icon from the Home Page.




                                               ctl.msstate.edu
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                       Adding Links to Single Media Items
                                                                     The Center for Teaching and Learning

Adding links to single media in myCourses
1.   To add a link to a specific media item, click on the item name - Hail State. From there copy the
     download or embed URL. For this workshop, you need to copy the Download URL.




                                                                              Note:    Not all file types
                                                                                       can be embedded
                                                                                       and may not have
                                                                                       an Embed URL
                                                                                       available.

                                                                              Note:     To copy a URL
                                                                                        highlight the
                                                                                        URL and use the
                                                                                        keyboard shortcut
                                                                                        Ctrl + C.




2.   Navigate back to myCourses. Make sure you
     are on the Build Tab and click on Web Links.




3.   Next click on the Create Web Link button.




                                             ctl.msstate.edu
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                   Adding Links to Single Media Items
 The Center for Teaching and Learning
4.    Next fill in a Title of Hail State and paste the
      URL you copied earlier in the Web Address box.
      When done, click the Save button.



                         Note:    To paste a URL click
                                  in the textbox and
                                  use the keyboard
                                  shortcut Ctrl + V.




5.    Your podcast URL link should now appear in the Web Links listing.




6.    In addition, the link can be placed on a page or folder. We will
      place our class podcast link in a Unit 1 folder. Navigate back
      to the Home Page by clicking the Course Content link under
      Course Tools.

      Then click the Create Folder
      button. Name the folder Unit 1.
      When done click the Save button.




                                               ctl.msstate.edu
                                                                          21
                       Adding Links to Single Media Items
                                                                       The Center for Teaching and Learning

7.   Your Unit 1 folder should now appear. Click on the Unit 1 folder
     to open it. This is where we will place the link to the single media
     item Hail State.




8.   Next, click on the Add Content Link
     button at the top. Select Web Links and
     choose the Web Link Hail State. Then
     click the Add Selected button.




9.   Your link to Hail State should now
     be in your Unit 1 folder. To preview
     the link, click on the Student Tab
     and click the Unit 1 folder and Hail
     State as on page 15.




                                               ctl.msstate.edu
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                                            Podcasting
 The Center for Teaching and Learning

Podcasting
1.    To podcast from a Classroom Technology Lectern that is podcast enabled, log into the system and enter
      your class set.

      Next, click the Podcast Prefs button to set your podcast settings for the semester.




2.    Next set your podcast settings by:
      Clicking the checkbox to Enable Live Recording
      Selecting your recording location for this set/class
      Setting the class duration in minutes

      When done, click the Save button.




3.     A new Record button will now appear. To record a podcast from the lectern, click the Record button.




                                               ctl.msstate.edu
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                                         Podcasting
                                                                   The Center for Teaching and Learning
4.   Enter your podcast Title, Description, and Tags. Decide if you want to publish immediately. Then
     click the Record button.




                                                                   Note:   To publish the recording
                                                                           immediately after you
                                                                           are done, make sure the
                                                                           checkbox is selected. You
                                                                           can however, publish and
                                                                           unpublish the recording as
                                                                           needed. See page 14 for
                                                                           more information.


5.   A window will notify you that recording has begun. Notice that there is a time remaining counter and
     an audio meter. When you are done with the podcast click the Stop Recording button.




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                                             Podcasting
 The Center for Teaching and Learning
6.     After stopping the recording, your recording will now appear in your media list.




                         Note:    Class podcast files are treated like any other media
                                  item and can be moved, copied, or deleted.


Podcasting Additional Information and Tips
Podcast Recording Volumes
If you are recording your podcasts using a technology classroom lectern and wireless microphone, for the best
possible quality, please review the settings below.


Lectern Mic:                      Turn the lectern microphone all the way down so that you do not pick up
                                  an additional noise or have any interference between the lectern mic and
                                  the wireless mic
Mic 2 (Optional or Wireless Mic): Set an appropriate level for you classroom, adjust as needed
                                  (Level 6 is a good initial level)
Mic 3 (Optional Mic):             Turn this mic completely down to avoid any interference
Mic 4 (Optional or Wireless Mic): Set an appropriate level for you classroom, adjust as needed
                                  (Level 6 is a good initial level)




Podcast Recording Meter Level
When recording your podcasts, the left side of the page displays an audio level
indicator. This will tell you at what level (loudness) your audio is being detected.
For best results, adjust your volumes so that you are recording approximately in
the middle. The best results are obtained by keeping the audio in the green level or
slight yellow. You want to avoid the red level if at all possible.




                                                 ctl.msstate.edu
                                                                                                            25
                                               Podcasting
                                                                           The Center for Teaching and Learning
Video Podcasts
Creating
Currently, the only way for instructors to incorporate video podcasts is to create the file using a third party soft-
ware (such as Camtasia) or using digital video recorder. The file must be saved as a .m4v file. Most software
does not list this as an option for file types to be saved as though. Therefore, instructors should save the file as a
QuickTime movie format (.mov) and convert it to .m4v. Conversions are currently being done in two ways:

1. Using QuickTime Pro
                                                                      Note: There may be other ways to
       a. Open the .mov file in QuickTime Pro
                                                                            convert files; however, these
       b. Go to File, Save As
                                                                            are the two tested methods,
       c. Save the file as a Movie
       d. Select the location of where to save the file
       e. Congratulations, the file should now be in the proper format

2. iTunes
       a. Open iTunes
       b. Place the file in iTunes
       c. Right-click on the file and select “convert selection for iPod”
       d. Drag the file back to the desktop
       e. Congratulations, the file should now be in the proper format

Relevant Links and Help
Podcasting is a growing trend and tool in education. There are thousands of resources available; below are a
few recommendations of relevant links and help:

The Center for Teaching and Learning (ctl.msstate.edu)
      - Provides faculty support at MSU
      - help@ctl.msstate.edu or 325-1403

http://www.apple.com/itunes/
       - Apple iPod and iTunes site

http://www.apple.com/support/ipod101/
       - Excellent how-to-guide for iPods

http://www.apple.com/support/manuals/ipod
       - iPod features guide

http://en.wikipedia.org/wiki/Podcasting
        - Wikipedia article on Podcasting

http://www.apple.com/education/ipod/
       - Apple Education site
                                                  ctl.msstate.edu
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                                              Podcasting
 The Center for Teaching and Learning
Estimated Download Times
The main concern regarding file size is the amount of time it takes the listener to download the file to his/her pc.
The download time for any particular file depends on a number of variables, including the length of the audio
recording, the speed of your connection to the Internet (for example, 56K modem, or T1 line), and the amount
of overall Internet traffic while you are downloading the file. Below are some estimates for download times.



       56 Kb Modem                128 Kbps              1.5 Mbps DSL/Cable          Ethernet Connection at
                                                                                             MSU
File    Estimated     File         Estimated     File        Estimated             File Estimated
Size    Download Time Size         Download Time Size        Download Time         Size Download Time
18      45 minutes    18           20 minutes    18          1.5 minutes           18    1 second
mb                    mb                         mb                                mb
54      2 hours, 15   54           1 hour        54          5 minutes             54    4 minutes
mb      minutes       mb                         mb                                mb
72      3 hours       72           1 hour 20     72          6 minutes             72    5 minutes
mb                    mb           minutes       mb                                mb


Estimated Recording Length




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           A publication of The Center for Teaching and Learning,
                        Mississippi State University
                         Dr. Matt R. Raven, Director




Mississippi State University does not discriminate on the basis of race, color, religion,
                 national origin, sex, age, disability, or veteran status.

				
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