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					     Chapter 11

Designing Effective Output
E–1
    E – 1 (Cont.)

1


           2




                    3
         E–2
BEFORE         AFTER
                                            E–3
                    SOFTWARE CATEGORY INTERNET DESIGN
    Title     Versio   Operating   Publisher   Brand/Model           Campus/Room             #of Copies
                n       System
Dreamweaver     3      Windows 7    Adobe        Dell – 1    Central Administration/ 1111        1

                                                 Dell – 2    Central Computer / 9999             2

                                                 IBM – 1     Central Administration / 1111       1
                                  E–4
                 NEW COMPUTER RECEIVED REPORT
    Brand Name         Model            Date Purchased   Number of Machine

Brand 1              Model X1             01/04/2010            3

                     Model X2             01/04/2010            4

Brand 2              Model – N1           01/04/2010            2

                     Model – N2           01/04/2010            3

Brand 3              Model – A1           01/04/2010            8

Brand 4              Model – P1           01/04/2010            4
E–5
E–6
E – 7 [7.1]
E – 7 [7.2]
E–8
E–9
E – 10
         E – 11

Before
  E – 12




As Same as
   E–4
                                                E – 13
April 13, 2010             PREVENTIVE MAINTENANCE REPORT                                                Page 1 of 1
                                                Week of April 13, 2010

      Campus              Room      Inventory       Brand Name           Model Name   Last Preventive       Done
      Location           Location    Number                                            Maintenance
                                                                                           Date
Central Administration    4501      9378547              IBM             T61-AXVG       15/01/2010            
                                    8366273              IBM             T40-JXWE       15/01/2010            

                                    8363762              IBM             T60-PJWP       15/01/2010            

                          4503      8339378             Apple               G4          17/01/2010            

                                    1093874             Apple               G4          17/01/2010            

                                    3049587              Dell            EIRU-29347     17/01/2010            

                          2317      5732092              IBM             T61-YEOW       15/01/2010            

                                    4850293              IBM             T61-QWIC       15/01/2010            

                                    5098382              IBM             T61-CSER       15/01/2010            

                                    1937836              IBM             T61-SHCB       15/01/2010            
                                                E – 14
April 13, 2010           SOFTWARE CROSS REFERENCE REPORT                                                   Page 1 of 1

Title     : Visible Analyst                         Publisher             : Visible
Version : 7.7.1                                     Operating System : Windows 7 (Ultimate)

        Campus                 Room      Hardware               Brand Name                    Model Name
        Location              Location    Number
Central Administration         4501      9378547                   IBM                        T61-AXVG
                                         8366273                   IBM                        T40-JXWE

                                         8363762                   IBM                        T60-PJWP

                               4503      8339378                   Dell                         YEIUE

                                         1093874                   Dell                       TAG-IEJOD

                                         3049587                   Dell                       EIRU-29347

                               2317      5732092                   IBM                        T61-YEOW

                                         4850293                   IBM                        T61-QWIC

                                         5098382                   IBM                        T61-CSER

                                         1937836                   IBM                        T61-SHCB
                                           E – 15
April 13, 2010     OUTSTANDING COMPUTER PURCHASE ORDERS                 Page 1 of 1


   Order           Date       Brand Name      Model Name   Quantity   Quantity
  Number          Ordered                                  Ordered    Received
     1           04/01/2010      HP            M-UV97        20         18

     2           04/01/2010      Dell          G8374AW       30         25

     3           04/01/2010      Asus          A9000N        10         10

     4           04/01/2010     Apple         G9-IWJAKA       5          5

     5           04/01/2010      IBM           T81-PEVJ       8          8
                                                  E – 16
April 13, 2010                SOFTWARE INVESTMENT REPORT                                                 Page 1 of 1

                                                   Site       Number of   Software   Cost for all   Total Software
     Title       Version    Operating System
                                                 License       Copies       Cost      Package            Cost
   Acrobat        9.0          Windows 7           No            30           $XXX         $XXX          $X,XXX.XX

  After Effect    11.5         Windows 7           No            3            $XXX         $XXX          $X,XXX.XX

  MS Office      13.0.5        Windows 7           No            30           $XXX         $XXX          $X,XXX.XX

  Photoshop      12.0.1         Mac OSX            No            5            $XXX         $XXX          $X,XXX.XX

  Exchange       12.3.5    Windows Server 2008     Yes           1            $XXX         $XXX          $X,XXX.XX
   Server
  SharePoint      2010     Windows Server 2008        Yes        2            $XXX         $XXX          $X,XXX.XX
                                      Title+
                                      Version
                                      Operating System Name
                                      Site License
                                      Number of Copies
                                      Software Cost
                                      Cost for All Packages
                                      Total Software Cost
    Chapter 12

Designing Effective Input
E–1
E – 1 (Cont.)
E – 1 (Cont.)
         E–2
Before


               After
E–3
                                 E – 3 (Cont.)
Add Software Expert
Complete for every software package received. Inventory number is created for each new
software package received. Monitor required, printer required, and software category are
coded items. See reverse side for values. Software expert name is an optional entry.

Last name                        First name

Phone ( )                        Campus                          Room

Department


Software Package
            Title      Version                Operating System          Teach Course
          E–4
Before

         After
Before
                 E–5
         After
E–6
E–7
                             E–8
Question       Explain why the UPGRADE SOFTWARE display
               screen would display machines rather than have
               Cher enter the machine IDs
Answer
           •   The UPGRADE SOFTWARE display screen will
               show all the machines that have the software to save
               the data entry staff from keying in each machine,
               which is time consuming and has high possibility for
               mistakes or errors.
           •   Displaying the machines also provide a more
               accurate method of providing upgrade information,
               making the system more reliable.
                       E – 8 (Cont.)
Question       Discuss why the display shows records in a
               CAMPUS/ROOM sequence.
Answer
           •   Keeping the display consistent by locating
               information in the same area
           •   Information that logically belongs together should be
               consistently grouped together
           •   Use logical flows in the plan to display pages
           •   Organize material to take advantage of the way
               people conceptualize their work so they can easily
               find their way around.
E–9
E – 10
E – 11

				
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