Letter of Understanding by hxTfKFz



                               Memorandum of Understanding

 The Master’s of Public Administration course MPA 550 Policy Process and Evaluation in
 collaboration with the Director of the Office of Projects and Undergraduate Education
 (OPUE) for the College of Engineering (COE) at California State Polytechnic University at:

               3801 W. Temple Avenue, Building 9-231B
               Pomona, CA 91768

 A team of MPA 550 students shall conduct a study for the Director of OPUE, Dr. W. Dong,
 the Dean of the College of Engineering, Dr. Don Coduto, and the Associate Dean of the
 College, Dr. Cordelia Ontiveros. The objective of the study will be to conduct a needs
 assessment in support of enhancing the Engineering College’s goals to:
  Develop the college’s capacity to attract funding opportunities with industry, through
     grants and/or donations for undergraduate senior projects
  Coordinate across the college student projects and provide a focal point of
     communications about how efforts meet the university commitment to promote student
     achievement, satisfaction and success through leadership, responsibility and community
     involvement. [CPP Catalog 2009-11, 14]

 The Objective of the Study:

 The College of Engineering began in 1938 as part of Cal Poly San Luis Obispo and today
 has eleven undergraduate majors, four engineering minors and seven departments.
 Undergraduates are required to complete198 units to earn the Bachelor of Science degree.
 In addition the college offers five masters’ degrees; however, the graduate program is not
 part of this assessment. For the purposes of this study senior projects are defined as the
 following required department classes:

Department               Courses                        Units              Total
Aerospace Engineering    ARO 461 and 462 (also          2 units each           4
                         includes EGR 481 and 482)
Chemical and Materials   EGR 481, 482 and CHE 463       2 units each          6
Civil Engineering        CE 491, 492 and 493            1, 2 and 1 unit       4
Electrical and           EGR 481, 482 and ECE 467       2, 2 and 1 unit       5
Computer Engineering
Engineering              ETT 460, 461 and 462           3, 2, and 2           7
Technology                                              units
Mechanical               EGR 481 and 482                2 units each          4
Industrial and           IME 460, 461, and 462          1, 2 and 3 units      6
Manufacturing            and/or IME 471 and 472

 Senior projects are required of majors and not engineering minors, although, minors may
 enroll in senior project courses if they want.

 Regardless of the area of specialization a senior project is defined as an effort
     of 2 or more students under the direction of engineering faculty
     to solve a problem identified by industry, a grant, or faculty award
     that requires research, experimentation and data analysis
     that produces an analytical report, prototype and/or synthesizes data

 COE has approximately 5,000 undergraduates. It is estimated that 700 undergraduates
 complete the degree each academic year. In academic year 2009-10 the distribution of
 sections and students was as follows:

Department                            Courses                          Sections
Aerospace Engineering                 ARO 461                                          06
                                      ARO 462                                          06
                                      EGR 481                                          04
                                      EGR 482                                          05
Chemical Engineering                  EGR 481                                          09
                                      EGR 482                                          13
                                      CHE 463                                          09
Civil Engineering                     CE 491                                           35
                                      CE 492                                           23
                                      CE 493                                           23
Electrical Engineering                EGR 481                                          51
                                      EGR 482                                          39
                                      ECE 467                                          39
Engineering Technology                ETT 460                                          05
                                      ETT 461                                          16
                                      ETT 462                                          16
Mechanical Engineering                EGR 481                                          47
                                      EGR 482                                          40
Industrial Engineering                IME 460                                          03
                                      IME 461                                          11
                                      IME 462                                          13
                                      IME 471                                          11
                                      IME 472                                          10
7 departments                         23 courses                                      434

 It is assumed that future opportunities for projects in engineering will be built on the
 successes of the past. Therefore the needs assessment seeks to address the following

     1. What current efforts meet business and industry participants’ expectations about
        projects with undergraduate students and faculty?
     2. How are the constituents of these efforts identifying and measuring success?
     3. What projects/experiences do constituent groups want to see developed?
     4. Over the next 3 to 5 years, what should be the emphasis of the OPUR and what
        department efforts will best prepare students for careers in engineering?
     5. How have alumni experiences in COE shaped their interest and willingness to
        support future COE efforts?
     6. Over the past 3 to 5 years what has been the colleges and/or department primary
        area/s of success? How will COE efforts be sustained and leveraged to expand

       opportunities for engineering students?

The Final Report

I.     Executive Summary

II.    Purpose of Research Project
       A.    Project Description – definition and objectives of senior projects
       B.    Preliminary Statement of Understanding of College Need
             1. Successes
             2. Challenges
             3. Target constituents population
             4. Field Observations

III.   Procedure and Methodology
       A.    Research Design for Needs Assessment Case Study
            1. Focus Group (e.g. department faculty teaching senior project courses)
             2. Elite Interviews (
             3. Survey of Alumni

IV.    Evaluation Findings
       A.     Integration of data analysis from interviews, focus groups and surveys
       B.     Summary of study analysis

V.     Conclusions and Implications
       A.    Implications
       B.    Recommendations

VII.   Appendices
       A.    Focus Group Meeting Minutes and Criteria Notes
       B.    Elite Interviews Meeting Minutes and Notes
       C.    Letter of Understanding
       D.    Survey/Questionnaire
       E.    Data Analysis

The Study Plan

The MPA 550 study will be comprised of the following sections: field observations, alumni
surveys, interviews and focus groups. Existing record data of COE will be utilized as
needed to define terms and indicate the College’s current level of effort. The specifics of the
design, methods and anticipated data are noted below.

Methodology: Preliminary Efforts

Records analysis

The following records have been provided by the COE. Basic Senior Project Data that
identifies for the past three academic years the senior projects courses by department,
course, section number, faculty member and number of enrolled students. Based on this
three year period of data the following department effort has been identified.

                College of Engineering Summary for 2007-2010 academic year

Department      Faculty         Enrollments     Est. students   Sections          1 Person
Chemical/                  05             536             179              101         8 or 8%
Aerospace                  05             362             120               64       8 or 12%
Civil                      33            1681             560              201        4 or 2%
Electronic                 15             710             237              201      21 or 10%
Industrial                 07             372              93              130      40 or 31%
Electrical                 21            1476             492              202      79 or 39%
Mechanical                 22             680             340              233      97 or 42%
COE Total                 112            5817            2021              1132              13%

The data will enable the researchers to estimate the total level of academic effort undertaken
to meet this degree requirement. The data will also serve as a basis for discussion with COE
faculty on projects and the need for support.

Field Observations
This research seeks to understand and develop means for sustaining and improving
the senior project effort As part of this inquiry it is useful for the researchers to
observe the current senior project program in operation in spring 2011. These
observations will enable the researchers to view how ‘senior project’ is being
experienced in the college and how students are relating to these efforts. The needs
assessment work of this research will seek to identify net new opportunities for COE.

Methodology Employed in Study for Needs and Sustainability

There are 5,972 alumni (for whom we have email addresses) who have completed a degree
in the College of Engineering over the past 50 years. A universal sample will be taken the
winter quarter for analysis by the MPA 550 class in spring quarter. The surveys will be
collected, entered into a data set by COE and analyzed by the MPA 550 students. The
primary objective is to describe alumni expectations and experiences in the current program
and expectations about future projects and the alumni’s interest in sustaining and enhancing
learning activities for current and future engineering students.

Elite Interviews
The MPA 550 students will conduct elite interviews with members of the College Industrial
Advisory Council (IAC). The students will endeavor to interview as many members as
possible from as broad a spectrum as possible. It is estimated that there are 26 persons who
serve on the College IAC. The purpose of the elite interview is to assess the following:
      Success and challenges of the undergraduate program with an emphasis on the
         senior project experience in the past.
      How IAC members value projects as an educational exercise and how projects
         benefits are valued and measured in business and industry

     What opportunities and challenges for CPP’s COE in sustaining and enhancing
         student/industry collaboration and cooperation
     How the COE and departments might meet future challenges in the disciplines.
The elite interview guide to be asked of IAC members will be developed by the MPA class
which will conduct the interviews and analyze the data.

In support of this effort the COE has provided a list of all current members of the IAC along
with contact information (location, email, and phone). The list of IAC members and
solicitation letters to encourage participation will be developed in winter of 2011 to assure
that the maximum number of interviews may be completed and analyzed in the spring

Focus group
The other core component of the senior project experience is the COE faculty members who
prepare and provide courses annually for graduating seniors that enable students to get
practical experience in their chosen field. While the requirement is standard throughout the
college the demands of the fields vary and it is suggested that the MPA 550 class conduct 2
to 3 focus group sessions with interested faculty on the challenges and opportunities they
see for senior projects for undergraduate instruction. Specifically the focus groups would
seek to:
       Identify current efforts and success
       Identify gaps in resources
       Identify information needs of administrators and faculty seeking to work with business
         and industry representatives

This data along with that of the alumni surveys and elite interviews will serve as a basis for
the MPA 550 analysis and report on the success, challenges and resources available for
senior projects for undergraduate engineers.


In order to assure that the study meets the expressed needs of the College of Engineering
and OPUR and that resources are used effectively, the MPA class and administrators will be
in contact during the course of the study. Copies of elite interviews, meetings, drafts
surveys will be shared with the Director for her review, comment and correction as
needed. The Director will have an opportunity to add, change and/or delete questions. For
specifics on what materials will be shared at what times during this study, see Research
Schedule discussion below.

                            Tentative Research Schedule
TASK     Week of:      DESCRIPTION/PRODUCT          Location / Persons Involved
1        March 31      Cesar Chavez holiday                 Students prepare readings
2        April 7       Letter of Understanding and          Draft of elite interview to Dr.
                       Meeting with COE client.             W. Dong. Class meets with
                       Discussion of elite interviews       Deans of COE and Project
                       and focus group guide. Letters       Director.
                       of introduction to IAC.
3        April 14       Finalize focus group protocol       Draft of focus group outline
                       and elite interview instruments to   and agenda to Dr. W. Dong
                       be sent to COE.
4        April 21      Focus group sessions with COE        .
5        April 28      Focus group sessions with COE        Posting of elite interviews
                       faculty and students in the field
                       conducting IAC elite interviews
6        May 5          Alumni Survey. Process              Posting of data from focus
                       discussion with Roger Humes          group sessions
7        May 12        Teams will develop analysis of
                       information derived alumni
                       surveys. Draft reports of all
                       methodologies employed,
                       findings and preliminary
                       recommendations will be
                       discussed and drafted
8        May 19        Preliminary full draft of findings   Preliminary findings forwarded
                       and recommendations.                 to COE
9        May 26        Draft Report and Presentation        Copy of preliminary report
                       rehearsal; draft of power point.     forwarded to Dr. W. Dong
10       June 2         Presentation Rehearsal
Finals   June 9         Presentation                        CPP; Director, MPA students
                                                            and faculty, Engineering Dean
                                                            and Associate Dean, faculty,
                                                            administrators and industry
                                                            representatives as available.
         **            The social science lab will be
                       open and available to MPA 500
                       students for data analysis on
                       Saturdays and/or as needed.

MPA550 Team
Dr. Sandra M. Emerson on behalf of the students of MPA 550 agrees to provide expertise,
guidance and direction to the student team. Dr. Winny Dong will be the lead contact for
College of Engineering and in that capacity will provide, or assist in providing, information
about the program to be studied, access to staff, reports and related information to be used
as part of the study effort.

Standards of Professional Ethics

The team will adhere to the following standards of behavior when conducting this study:
    The researchers will obtain informed consent of all subjects interviewed.
    All research participants will be informed of the purpose of the study.
    All study participants will be told why they were selected to participate in the study.
    The researchers will ensure that responses are kept confidential. Data will be coded
       to assure that participant’s responses cannot be linked back to a specific person.
    The research team will not disclose records and/or surveys data that reveals the
       identity of a participant.
    The questions developed and employed by the research team, including demographic
       data, will be program specific and criteria driven as defined by COE administrators.
    All necessary data will be solicited from voluntary participants in a professional
       manner and researchers will maintain a professional demeanor at all times with
    All research team members will identify themselves as researchers when speaking
       with any participant.
    All administrative records will be used by the research team for data collection and
       analysis only. All original materials will be returned in a timely manner as directed by
       COE administrators.

Signatures of Team: [see attached list]

1. __Sandra M. Emerson        ________________________             __________
       name                         signature                            date

College of Engineering: Office of Programs and Undergraduate Research (OPUR):

   Dr. Winny Dong     ________________________                     __________
       name                       signature                              date

      agency name           phone:            email

   Dr. Don Coduto     ________________________                     __________
       name                       signature                              date

      agency name            phone:           email

   Dr. Cordelia Ontiveros     ________________________             __________
       name                         signature                            date

 _____ COE _______________________________________________________
      agency name             phone:           email

       Appendix A
                                       COE Alumni Survey
The objective of this survey is to identify and develop resources for undergraduate projects
that will enhance the learning experiences of students and provide critical analytical insights
to business and industry problems and issues. Senior project is part of the core mission of
the university which is “learning by doing”.
Questions                                                       Response options
1. In what year did you graduate from the College of
    Engineering?                                                __ ___ ___ ___ year

2. In what department did were you a major?
   a. Aerospace                                                 Other if not specified:
   b. Chemical
   c. Civil                                                     __________________
   d. Electrical
   e. Engineering Technology
   f. Mechanical
   g. Industrial Engineering
   h. Other (specify________________)
2a. If you majored in more than one department, indicate            ____NO, **
the second department in which you were a major                     ____Don’t know **
                                                                **skip to question 5

3. Did you complete an undergraduate project as part of
your program?                                                   ______projects

                                                                ___team members in all

 3a.Did you complete more than one project, and if so how           ____Yes,
many?                                                               ____NO,
                                                                    ____Don’t know
  3b. In your project course OR your best project
experience, how many students (including yourself) were
part of the project team?
  3c. Was the team interdisciplinary (e.g. had students on
the team majoring in different departments)?

4. For the single project OR the most rewarding project
   experience what was the primary benefits of the
   project courses?
                                                           Select 3
Indicate the top three that apply:
a __technical competence
b__ problem solving skills
c __ team building skills
d.__ data analysis skill building
e.__ research skills
f.__ report writing
g. __ building prototypes
h.__ managerial skills
i. __ other (specify_____________)
   4a. For the project/s completed as an undergraduate     Indicate all that apply:
which of the competency areas were not addressed           ___     ____ ____
adequately?                                                ___     ____ ____
        Indicate all that apply:
        a __technical competence
        b__ problem solving skills
        c __ team building skills
        d.__ data analysis skill building
        e.__ research skills
        f.__ report writing
        g. __ building prototypes
        h.__ managerial skills
        i. __ other (specify_____________)

5. Are you currently employed in an engineering area?      __Yes
5. a. What discipline area would be the closest for your   __ No (skip to question 7)
organization’s mission:
    a. Aerospace
    b. Chemical                                            5.a. __closest
    c. Civil                                               (select 1 from a through h)
    d. Electrical                                          5.b. __also might include
    e. Engineering Technology                              (select one from a through h)
    f. Mechanical
    g. Industrial Engineering
    h. Other (specify________________)

6. What are your primary responsibilities:                  Select an option a-e.

   a. Technical                                             ____

   b. Professional

   c. Managerial

   d. Consultant

   e. Other (specify:___________)

7. Are you currently working with College of Engineering    __Yes
   faculty and/or administrators in designing, developing   __No
   and implementing undergraduate projects?                 __Don’t know

8. Would you be interested in developing, designing,        __Yes
   and/or implementing an undergraduate project?            __No (skip to question_)
                                                            __Don’t know
9. In what capacity would you be interested in working      Indicate all that apply:
   with undergraduate engineering projects:
   a. __ providing expertise                                __
   b. __ providing project/s for study                      __
   c. __providing research resources (data, lab             ___
      equipment, etc.)                                      If f (specify__________)

   d. __providing funding

   e. __developing an endowment

   f.   __providing other

10. To adequately address a year-long undergraduate
    project in your area of employment and/or expertise,    $___________ (estimate
    how much financial resources are needed?                rounded to nearest dollar)

11. How is the decision to provide personnel and/or
    financial resources determined in your organization?

   a. __ by me

   b. __by persons other than myself e.g. CEO, CFO,
      partners, etc.

   c. __by a committee

   d. __by a research/development group in organization

   e. __by other administrative department (e.g. human
      resources, finance, sales, etc.)

   f.   __ other (_____________)

12. How well did your education in the college of          Select one option
    Engineering prepare your career?
   a. Exceptionally well

   b. Well

   c. Adequately

   d. Not well

   e. Poorly

                                   No      Very        Satisfied   Neutral   Dissatisfied   Very
13. For each of the items listed   Opinion Satisfied                                        Dissatisfied
    below indicate with a √ a
    response                       __      __          __          __        __             __
                                   __      __          __          __        __             __
a. Quality of academic program     __      __          __          __        __             __
b. Variety of courses
                                   __      __          __          __        __             __
                                   __      __          __          __        __             __
c. Preparation for further
                                   __      __          __          __        __             __
   academic study                  __      __          __          __        __             __
                                   __      __          __          __        __             __
d. Quality of instruction          __      __          __          __        __             __
                                   __      __          __          __        __             __
e. Intellectual atmosphere
                                   __      __          __          __        __             __
                                   __      __          __          __        __             __
f.   Class size

g. Faculty availability            __      __          __          __        __             __

h. Course availability
                                   __      __          __          __        __             __
i.   Academic advising

j.   Library services

k. Career planning

l.   Collaboration with peers

m. Student clubs and social

n. Other (specify

14. Would you recommend the        __Definitively Yes
    COE at CPP to young scholars   __Probably Yes
    interested in engineering?     __Uncertain
                                    __Probably No
                                   __Definitively No
15. What about your CPP COE        Open ended question: need space for 100
    education was ideal for you    characters.
    and should be retained for
    future students?

16. What about your CPP COE              Open ended question: need space for 100
    education was not useful for         characters.
    you and should be changed
    for future students?

17. What is your gender?                 __ Male
                                         __ No response
18. What is your ethnicity /race         __African American
    group?                               __Hispanic/Latino
                                         __Asian/Pacific Islander
                                         __Native American
                                         __No response
19. Income group is:                     ___$15,000 or less
                                         ___$15,001 to $25,000
                                         ___$25,001 to $40,000
                                         ___$40,001 to $55,000
                                         ___$55,001 to $70,000
                                         __$70,001 to $100,000
                                         ___$100,001 and higher

                                         ___No response
20. Highest degree obtained              __Bachelor degree
                                         __Masters degree
                                         __ Doctoral degree
                                         __Other (Specify____)
21. Were you the first person in         __Yes
    your family to receive a college     __No
    education?                           __Don’t know

22. How many miles are you from          ______miles from home
    the Cal Poly Pomona campus?          ______miles from business

23. Do you currently contribute to a     ____yes
    charity, civic/religious, or other   ____no
    group or association?                ___ no response

Thank you for completing this form. Your support is greatly appreciated.

If we may contact you to participate in working with the College of Engineering on
undergraduate projects, complete questions below.

1. My Name:                           ____________________________
2. Contact information:               ____________________________
   Postal Address:                    ____________________________

3. Email:                             (______)_____________

4. Phone:

5. Best day/s to contact me:
a. Monday                             __
b. Tuesday                            __
c. Wednesday                          __
d. Thursday                           __
e. Friday                             __
f. Saturday/ Sunday                   __

    5.a. Best time on best day        ____ to ___ a.m. and/or
    would be                          ____ to ___ p.m.

6   If prefer to use a business
    address, indicate the name of     ___________________

Contact Address
Including ZIP
6.b. Email :
6.c. Phone:
Your assistance is greatly appreciated. We will be following up with you shortly.

       Appendix B

                California State Polytechnic University, Pomona
                         COLLEGE OF ENGINEERING

Joel H. Benkie
Group Vice President
Parker Aerospace
14300 Alton Parkway MS/303
Irvine, CA 92618-1898

Stephen Bedolla
Vice President Project Director
Fluor Enterprises, Inc.
3 Polaris Way
Aliso Viejo, CA 92698

Elizabeth Benning-Moore
Senior Program Director
605 E. Huntington Drive, Suite 100
Monrovia, CA 91016-3636

Christopher Celtruda
Vice President & General Manager
CIRCOR Aerospace Products
2301 Wardlow Road
Corona, CA 92880-2894

Suad Cisic
Vice President, SW Sector Manager
100 W. Walnut Street
Pasadena, CA 91124

Thomas Cossio
Director, Quality Integration
The Boeing Company
2401 E. Wardlow Rd., MC C054-0069
Long Beach, CA 90807-5309

Graham Dodson
Vice President
Jacobs Engineering
Los Angeles Operations
5757 Plaza Dr., Ste. 100
Cypress, CA 90630

Frank Flores
VP Engineering, Logistics
Northrop Grumman Corporation
One Hornet Way, M/S 1E00/W7
El Segundo, CA 90245-2804

Gregory S. Gabel, P.E.
Refinery Business Manager
Chevron El Segundo Refinery
324 W. El Segundo Blvd., Room MO-270
El Segundo, CA 90245

Frank Garcia
766 Trotter Court
Walnut, CA 91789

Tom Forgette
Director of Engineering
Navigation Systems
L-3 Communications, Inc.
P.O. Box 3117
Anaheim, CA 92803

Gordon L. Johnson
Engineering Manager
Metropolitan Water District
700 North Alameda Street
Los Angeles, CA 90012

Ken Johnson
Design Engineering Manager
Edison International
P.O. Box 128 G48B
San Clemente, CA 92674

Brian H. Jones
Executive Vice President
BAE Systems
Composite Structures
1195 Columbus Street
Brea, CA 92821-2992

Kevin S. Kayse
Gekko Engineering
1210 East 223rd Street, Suite 301
Carson, CA 90745-4215

Gregory Lee
Cooper Associates

Jacob Lipa
555 S. Flower Street, Suite 4400
Los Angeles, CA 90071

William Luebke
Technical Director
P.O. Box 5000
Corona, CA 92878-5000

David L. Mead
Vice President
Edison Engineering & Technical Services
1 Innovation Way
Pomona, CA 91768

David W. Merrill
Manager, Engineering
Hamilton Sundstrand
2771 North Garey Avenue
Pomona, CA 91767
909.593.3581 x4080

Thomas S. Nichols
Regional Chief Technologist
Network Centric Systems
1801 Hughes Drive, 676/D245
Fullerton, CA 92833-2249
714.446.2894 office
714.446.3233 fax

Joe M. Rivera
Director Engineering/Tech Serv.
The Gas Company
555 W. Fifth Street, GT23E2
Los Angeles, CA 90013-1011

Michael P. Smith
Director of Engineering
CBS Inc. – KCBS Radio
865 Battery Street
San Francisco, CA 94111-4141

Tom Spanos
Director, Systems Engineering
Lockheed Martin Aeronautics Corporation
1011 Lockheed Way
Palmdale, CA 93599-0001

Richard Weeks
Executive Vice President
Symvionics Inc.
488 Santa Clara Street, Suite 201
Arcadia, CA 91006-7230

William M. Whitney
University Affairs Officer/Deputy Manager
Jet Propulsion Laboratories
4800 Oak Grove Drive, M/S 180-109
Pasadena, CA 91109-8099

To top