CALPADS Known Issues Updates - California Longitudinal Pupil by xmOb05NH

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									CALPADS Known Issues

    Version # - 1.2.00




    December 8, 2011




                         1
                                                          CALPADS Known Issues Update
                                                                Version History
                                                                Version 1.2.00
Version #         Date        Summary of Changes
 1.2.00         12/8/2011     December 8th Update.
                              Last ticket (cutoff) for 1.2.00 is Problem #2178
 1.1.99         12/1/2011     December 1st Update.
                              Last ticket (cutoff) for 1.1.98 is Problem #2170
 1.1.98       11/17/2011 AM   November 17th Update.
                              Last ticket (cutoff) for 1.1.98 is Problem #2159
 1.1.97       11/10/2011 AM   November 10th Update.
                              Last ticket (cutoff) for 1.1.97 is Problem #2153
 1.1.96       11/3/2011 AM    November 3rd Update.
                              Last ticket (cutoff) for 1.1.96 is Problem #2141
 1.1.95       10/27/2011 AM   October 27th Update.
                              Last ticket (cutoff) for 1.1.95 is Problem #2130
 1.1.94       10/20/2011 AM   October 20th Update.
                              Last ticket (cutoff) for 1.1.93 is Problem #2124
 1.1.93       10/13/2011 AM   October 13th Update.
                              Last ticket (cutoff) for 1.1.93 is Problem #2114
 1.1.92       10/11/2011 AM   October 6th Update.
                              Last ticket (cutoff) for 1.1.92 is Problem #2106
 1.1.91       10/06/2011 AM   October 6th Update.
                              Last ticket (cutoff) for 1.1.91 is Problem #2107
 1.1.90       9/29/2011 AM    September 29th Update.
                              Last ticket (cutoff) for 1.1.90 is Problem #2089
 1.1.89       9/22/2011 AM    September 22nd Update.
                              Last ticket (cutoff) for 1.1.89 is Problem #2084
 1.1.88       9/15/2011 AM    September 15th Update.
                              Last ticket (cutoff) for 1.1.88 is Problem #2079
 1.1.87       8/25/2011 AM    August 25th Update.
                              Last ticket (cutoff) for 1.1.87 is Problem #2073
 1.1.86       8/18/2011 AM    August 18th Update.
                              Last ticket (cutoff) for 1.1.86 is Problem #2069
 1.1.85       8/11/2011 AM    August 11th Update.
                              Last ticket (cutoff) for 1.1.85 is Problem #2059


  12/8/2011                                                                             2
                                                         CALPADS Known Issues Update
                                                               Version History
                                                               Version 1.2.00
Version #         Date       Summary of Changes
 1.1.84       7/28/2011 AM   July 27th Update.
                             Last ticket (cutoff) for 1.1.84 is Problem #2048
 1.1.83       7/25/2011 AM   July 24th Update.
                             Last ticket (cutoff) for 1.1.83 is Problem #2040
 1.1.82       7/21/2011 AM   July 20th Update.
                             Last ticket (cutoff) for 1.1.82 is Problem #2047
 1.1.81       7/14/2011 AM   July 13th Update.
                             Last ticket (cutoff) for 1.1.81 is Problem #2045
 1.1.80       7/6/2011 AM    July 6th Update.
                             Last ticket (cutoff) for 1.1.80 is Problem #2043
 1.1.79       6/30/2011 AM   June 29th Update.
                             Last ticket (cutoff) for 1.1.79 is Problem #2034
 1.1.78       6/23/2011 AM   June 22nd Update.
                             Last ticket (cutoff) for 1.1.78 is Problem #2026
 1.1.77       6/13/2011 AM   June 12th Update.
                             Last ticket (cutoff) for 1.1.77 is Problem #2014
 1.1.76       6/9/2011 AM    June 8th Update.
                             Last ticket (cutoff) for 1.1.76 is Problem #2014
 1.1.75       6/2/2011 AM    June 1st Update.
                             Last ticket (cutoff) for 1.1.75 is Problem #2006
 1.1.74       5/26/2011 AM   May 25th Update.
                             Last ticket (cutoff) for 1.1.74 is Problem #1984
 1.1.73       5/16/2011 AM   May 15th Update.
                             Last ticket (cutoff) for 1.1.73 is Problem #1955
 1.1.72       5/12/2011 AM   May 11th Update.
                             Last ticket (cutoff) for 1.1.72 is Problem #1947
 1.1.71       5/5/2011 AM    May 4th Update.
                             Last ticket (cutoff) for 1.1.71 is Problem #1937
 1.1.70       4/28/2011 AM   April 27th Update.
                             Last ticket (cutoff) for 1.1.70 is Problem #1923
 1.1.69       4/20/2011 AM   April 19th Update.
                             Last ticket (cutoff) for 1.1.69 is Problem #1898

 1.1.68       4/18/2011 AM   April 17th Update.
                             Last ticket (cutoff) for 1.1.68 is Problem #1885



  12/8/2011                                                                            3
                                                           CALPADS Known Issues Update
                                                                 Version History
                                                                 Version 1.2.00
Version #         Date        Summary of Changes
 1.1.67       4/14/2011 AM    April 13th Update.
                              Last ticket (cutoff) for 1.1.67 is Problem #1881
 1.1.66        4/7/2011 AM    April 6th Update.
                              Last ticket (cutoff) for 1.1.66 is Problem #1867
 1.1.65       3/31/2011 AM    March 30th Update.
                              Last ticket (cutoff) for 1.1.65 is Problem #1860
 1.1.64       3/24/2011 AM    March 23rd Update.
                              Last ticket (cutoff) for 1.1.64 is Problem # 1851
 1.1.63       3/17/2011 AM    March 16th Update.
                              Last ticket (cutoff) for 1.1.63 is Problem # 1840
 1.1.62       3/10/2011 AM    March 9th Update.
                              Last ticket (cutoff) for 1.1.62 is Problem # 1815
 1.1.61        3/3/2011 AM    March 2nd Update.
                              Last ticket (cutoff) for 1.1.61 is Problem # 1798

 1.1.60       2/24/2011 AM    February 23rd Update.
                              Last ticket (cutoff) for 1.1.60 is Problem # 1763

 1.1.59       2/17/2011 AM    February 16th Update.
                              Last ticket (cutoff) for 1.1.59 is Problem # 1717
 1.1.58       2/10/2011 AM    February 9th Update.
                              Last ticket (cutoff) for 1.1.58 is Problem # 1704
 1.1.57        2/3/2011 AM    February 3rd Update.
                              Last ticket (cutoff) for 1.1.57 is Problem # 1693
 1.1.56       1/24/2011 AM    January 24th Update.
                              Last ticket (cutoff) for 1.1.56 is Problem # 1661
 1.1.55       1/20/2011 AM    January 19th Update.
                              Last ticket (cutoff) for 1.1.55 is Problem # 1660
 1.1.54       1/13/2011 AM    January 12th Update.
                              Last ticket (cutoff) for 1.1.54 is Problem # 1653
 1.1.53        1/6/2011 AM    January 5th Update.
                              Last ticket (cutoff) for 1.1.53 is Problem # 1637
 1.1.52       12/30/2010 AM   December 29th Update.
                              Last ticket (cutoff) for 1.1.52 is Problem # 1634
 1.1.51       12/20/2010 AM   December 19th Update.
                              Last ticket (cutoff) for 1.1.51 is Problem # 1625
 1.1.50       12/16/2010 AM   December 15th Update.
                              Last ticket (cutoff) for 1.1.50 is Problem # 1619



  12/8/2011                                                                              4
                                                           CALPADS Known Issues Update
                                                                 Version History
                                                                 Version 1.2.00
Version #         Date        Summary of Changes
 1.1.49       12/6/2010 AM    December 5th Update.
                              Last ticket (cutoff) for 1.1.49 is Problem # 1599
 1.1.48       12/2/2010 AM    December 1st Update.
                              Last ticket (cutoff) for 1.1.48 is Problem # 1594
 1.1.47       11/24/2010 AM   November 23rd Update.
                              Last ticket (cutoff) for 1.1.47 is Problem # 1582
 1.1.46       11/18/2010 AM   November 17th Update.
                              Last ticket (cutoff) for 1.1.46 is Problem # 1518
 1.1.45       11/11/2010 AM   November 10th Update.
                              Last ticket (cutoff) for 1.1.45 is Problem # 1498
 1.1.44       11/4/2010 AM    November 3rd Update.
                              Last ticket (cutoff) for 1.1.44 is Problem # 1434
 1.1.43       10/28/2010 AM   October 27th Update.
                              Last ticket (cutoff) for 1.1.43 is Problem # 1429
 1.1.42       10/21/2010 AM   October 20th Update.
                              Last ticket (cutoff) for 1.1.42 is Problem # 1394
 1.1.41       10/14/2010 AM   October 13th Update.
                              Last ticket (cutoff) for 1.1.41 is Problem # 1382.
 1.1.40       10/07/2010 AM   October 6th Update.
                              Last ticket (cutoff) for 1.1.40 is Problem # 1360.
 1.1.39       09/30/2010 AM   September 29th Update.
                              Last ticket (cutoff) for 1.1.39 is Problem # 1348.
 1.1.38       09/23/2010 AM   September 22nd Update.
                              Last ticket (cutoff) for 1.1.38 is Problem # 1338.
 1.1.37       09/16/2010 AM   September 15th Update.
                              Last ticket (cutoff) for 1.1.37 is Problem # 1334.
 1.1.36       09/09/2010 AM   September 8th Update.
                              Last ticket (cutoff) for 1.1.36 is Problem # 1330;
 1.1.35       09/02/2010 AM   September 1st Update.
                              Last ticket (cutoff) for 1.1.35 is Problem # 1330.
 1.1.34       08/26/2010 AM   August 25th Update.
                              Last ticket (cutoff) for 1.1.34 is Problem # 1322.
 1.1.33       08/20/2010 AM   August 19th Update.
                              Last ticket (cutoff) for 1.1.33 is Problem # 1317.
 1.1.32       08/12/2010 AM   August 11th Update.
                              Last ticket (cutoff) for 1.1.32 is Problem # 1306.
 1.1.31       08/05/2010 AM   August 4th Update.
                              Last ticket (cutoff) for 1.1.31 is Problem # 1301.
 1.1.30       07/29/2010 AM   July 28th Update.
                              Last ticket (cutoff) for 1.1.30 is Problem # 1289.
 1.1.29       07/22/2010 AM   July 21st Update.
                              Last ticket (cutoff) for 1.1.29 is Problem # 1283.
 1.1.28       07/19/2010 AM   July 18th Update.
                              Last ticket (cutoff) for 1.1.28 is Problem # 1276. No longer includes UAT tickets;
 1.1.27       07/15/2010 AM   July 14th Update.
                              Last ticket (cutoff) for 1.1.27 is Problem # 1268. No longer display Status.
 1.1.26       07/08/2010 AM   July 7th Update.
                              Last ticket (cutoff) for 1.1.26 is Problem # 1256.
  12/8/2011                                                                                                        5
                                                           CALPADS Known Issues Update
                                                                 Version History
                                                                 Version 1.2.00
Version #          Date       Summary of Changes
 1.1.25       07/01/2010 AM   June 30th Update.
                              Last ticket (cutoff) for 1.1.25 is Problem # 1251.
 1.1.24       06/24/2919 AM   June 23rd Update.
                              Last ticket (cutoff) for 1.1.24 is Problem # 1244.
 1.1.23       06/17/2010 AM   June 16th Update.
                              Last ticket (cutoff) for v1.1.23 is Problem ticket # 1236.
 1.1.22       06/10/2010 AM   June 9th Update.
                              Last ticket (cutoff) for v1.1.22 is Problem ticket # 1221.
 1.1.21       06/03/2010 AM   June 2nd Update.
 1.1.20       05/27/2010 AM   May 26th Update;
                              Release 1.1.22 Update.
 1.1.19       05/20/2010 AM   May 19th Update.
 1.1.18       05/17/2010 AM   May 14th Update;
                              Release 1.1.21 Update.
  1.117       05/13/2010 AM   May 12th Update - tickets in BOLD are tickets that are NEW adds in this report.
 1.1.16       05/06/2010 AM   May 5th Update.
 1.1.15       04/29/2010 AM   April 28th Update.
 1.1.14       04/26/2010 AM   April 24th Update; Release 1.1.20 Update
                              Added Problem ticket STATUS and SEVERITY CODE Definition tabs.
 1.1.13       04/22/2010 AM   April 21nd Update.
 1.1.12       04/15/2010 AM   April 14th Update.
 1.1.11       04/08/2010 AM   April 7th Update.
 1.1.10       04/01/2010 AM   March 31st Update.
  1.1.9       03/25/2010 AM   March 24th Update - added Severity Code, added UAT & Internal Problem tickets.
  1.1.8       03/18/2010 AM   March 17th Update.
  1.1.7       03/11/2010 AM   March 10th Update.
  1.1.6       03/04/2010 AM   March 3rd Update.
  1.1.5       02/25/2010 AM   February 24th Update.
  1.1.4       02/18/2010 AM   February 17th Update.
  1.1.3       02/12/2010 AM   Release 1.1.19 Update.
  1.1.2       02/11/2010 AM   February 10th Update.
  1.1.1       02/04/2010 AM   Initial CALPADS Known Issues standalone version includes Work in Process Problem & Defect tickets that are pending Release;
                              Release 1.1.18 Update.
  1.1.0       01/27/2010 AM   Initial CALPADS Known Issues Update - Break out of Known Issues from Release notes.



  12/8/2011                                                                                                                                                 6
                                                                                                                               CALPADS Known Issues Update
                                                                                                                                              Open Issues
                                                                                                                                             Version 1.2.00




   Problem                                                                                                                                                                                                                                                                                    Target
             TFS Defect ID    Classification   Sub Classification                             Title                                                              Request Description                                               Work-Around                     Status       Severity
   Number                                                                                                                                                                                                                                                                                  Release Date
2178         5024            Defect            Reports & Extracts Fall 2 - Snapshot report 3.4. NCLB Core Course             Snapshot report 3.4 is reporting all classes as 100% NCLB compliant even when there The ODS version of this                  Sent to Developer   Medium
                                                                  Section Compliance is incorrect (ODS version is            are teachers flagged as not Highly Qualified.                                       report is correct.
                                                                  right)
2177         5022            Defect            Reports & Extracts Fall 1 Discrepancy in completer reports 1.9, 1.10,         In some cases, certification reports 1.9 and 1.10 are                                          Verify completion totals      Sent to Developer   High
                                                                  1.11 and 8.1a specific to completion status 106,           not including completion status 230/120                                                        on the 8.1a
                                                                  108, 120                                                   and report 1.11 not including completion 230/106,
                                                                                                                             230/108 or in some cases 230/120
2175         5013            Defect            SSID Enrollment       No "Submitter" available for SSID extract request       The "Submitter" dropdown is empty on the SSID Extract request screen for an                    N/A                           Sent to Developer   High
                                               Module                                                                        independently reporting charter school.

                                                                                                                             Bread crumbs: Reports > Extracts > SSID Extracts
2174         4995            Defect            SSID Enrollment    Missing validation on SSID field                           The SSID field is missing validations; invalid data is allowed to be posted to the ODS.        N/A                           Sent to Developer   Medium
                                               Module
2173         4993            Defect            Reports & Extracts Report 3.6 - Content Area shows wrong value for            3.6 report incorrectly shows AP courses with same                                              N/A                           Sent to Developer   Low
                                                                  AP courses                                                 course content values as non-AP courses
2172         4988            Defect            SSID Enrollment    SENR0184 incorrectly produced on a school that is          SENR0184 - "Enrollment School Exit Date is After                                               N/A                           Sent to Developer   Low
                                               Module             not closed.                                                School Closed Date" is produced on open school.
2171         4987            Defect            Reports & Extracts SSID Request not posting all records even though           CALPADS shows all indications that the file is complete and that SSIDs have been               N/A                           Sent to Developer   High
                                                                  disposition is posted and status is complete               generated, but not all records are posted and subsequently do not return SSIDs

2170         4974            Defect            Course Section        Unable to edit existing student course section          Unable to edit student course section information in                                           Delete the student's       Sent to Developer      Medium
                                               Module                information in Online Maintenance                       Online Maintenance. User must delete record and then                                           course section record and
                                                                                                                             add it back in.                                                                                re-key in the information.

                                                                                                                             Bread crumbs: State Reporting > Online Maintenance >
                                                                                                                             Course Data Submissions > Course List > Course Section
                                                                                                                             List > Student Course Section List
2169         4972            Defect            SSID Enrollment       Invalid "Record has already been Posted" message        The error message "Record has already been Posted" is triggered during the SSID request        n/a                           Sent to Developer   High
                                               Module                during SSID request process                             process if there is an error or warning triggered first during the validation process.


                                                                                                                               Bread crumbs: State Reporting > Manage Submissions > Upload File > Upload File Results
                                                                                                                              > Submission Status > File Details > Passed Records > SSID Results
2168         4971            Defect            SSID Enrollment       Large LEAs unable to request/retrieve Candidate List     Large LEAs are unable to request or retrieve the Candidate List extract. The screen hangs     Contact CALPADS               Sent to Developer   Medium
                                               Module                extracts                                                 and eventually times out.                                                                     Service Desk. An agent
                                                                                                                                                                                                                            will request the file and
                                                                                                                              Bread crumbs:                                                                                 move it to the LEA's
                                                                                                                               Reports > Extracts > Candidate List                                                          secure upload folder.
                                                                                                                               Reports > Extracts > Download Extract
2165         4968            Defect            Fall 2 Certification Fall 2 - 4.3 - Staff Teaching Assignment - Detail -       On Snapshot report 4.3 (Staff Teaching Assignment - Detail ) - the Ethnicity / Race column n/a                              Sent to Developer   Low
                                               Module               Ethnicity / Race column is blank                          is blank for all staff.
2164         4955            Defect            Fall 2 Certification Fall 2 - Snapshot Report 4.1 is reporting duplicate staff Snapshot Report 4.1 (Staff - Count and FTE by Job Classification) is over-counting staff in   Reference 4.4 to get a list   Sent to Developer   Medium
                                               Module                                                                         the "unduplicated total" column when staff have more than one assignment.                     of unduplicated staff
                                                                                                                                                                                                                            records.
2163         4954            Defect            Anomaly Resolution 14 Day CCE Anomalies Not Falling off As Described           According to the CALPADS SSID and Enrollment Procedures v1.2" (Posted 23-Aug-2011;                                          Sent to Developer   Medium
                                               Module                                                                         DOC; 758KB; 76pp.) in the Enrollment Status Combinations section which begins on page
                                                                                                                              25 it states "students having overlapping enrollments in two or more schools may have more
                                                                                                                              than one enrollment status in CALPADS if those statuses fall under one of the allowable
                                                                                                                              Enrollment Status Code (Field 1.24) combinations." Two different LEAs with overlapping
                                                                                                                              Primary Enrollment status codes (10) is listed as one of the "Allowable Enrollment Status
                                                                                                                              Code Combinations that Create a Concurrent Enrollment". It further states that as a result of
                                                                                                                              this combination "Both LEAs receive a CCE for 14 days; only the LEA with the earlier
                                                                                                                              Student School Start Date receives a CCE after 14 days." If this is the case then the vast
                                                                                                                              majority of our remaining CCEs should not count as they are a result of us entering
                                                                                                                              enrollments for students who leave their home school to earn credits at our school during
                                                                                                                              their summer break. At the present time we have over 1000 anomalies of this time which are
                                                                                                                              preventing us from certifying 3 of our charters. Can this rule be enforced so we can complete
2162         4951            Defect            CALPADS Software Upload Fails without indicating Error - Malformed CDS Upload fails for files when the CDS number is invalid,                                                Check the CDS numbers         Sent to Developer   Medium
                                                                    number                                                    but no error is displayed indicating the problem.                                             in the file for accuracy.
                                                                                                                                                                                                                            Contact
                                                                                                                                                                                                                            the Service Desk if you
                                                                                                                                                                                                                            need assistance
                                                                                                                                                                                                                            troubleshooting
                                                                                                                                                                                                                            the file.
2159         4943            Defect            Fall 1 Certification Fall 1 - Subsequent enrollment not in Snapshot Dbase, Student is counting on the 1.14 state view and 8.1                                                N/A                           Sent to Developer   Medium
                                               Module               causing lost transfer                                     student detail as a drop out (lost transfer) even though
                                                                                                                              there is a subsequent enrollment within another LEA
2157         4934            Defect            SSID Enrollment      SENR0167 produced in error                                SENR0167-Invalid School Exit Date produced on                                                                               Sent to Developer   Low
                                               Module                                                                         records that have no exit dates and Trans Type is R




12/8/2011                                                                                                                                                                                                                                                                                             7
                                                                                                                                 CALPADS Known Issues Update
                                                                                                                                                Open Issues
                                                                                                                                               Version 1.2.00




   Problem                                                                                                                                                                                                                                                                                       Target
             TFS Defect ID    Classification   Sub Classification                                Title                                                              Request Description                                               Work-Around                    Status        Severity
   Number                                                                                                                                                                                                                                                                                     Release Date
2156         4931            Defect            Staff Demographics CERT084 triggered in error per design                         CERT084 triggered, but SDEM Eff End Date is prior info                                          Populate the Staff           Sent to Developer   Low
                                               Module                                                                           day as per design                                                                               Employment End Date
                                                                                                                                                                                                                                with a date
                                                                                                                                                                                                                                prior to Information Day for
                                                                                                                                                                                                                                staff no longer employed;
                                                                                                                                                                                                                                this will resolve the
                                                                                                                                                                                                                                CERT084 error.

2155         4930            Defect            Student Information Students with SSID set to "0" is causing MIDs              ODS has student records with SSID=0, which are                                                                                Sent to Developer    Low
                                               Module                                                                         causing MIDs
2154         4925            Defect            Security Module     Unable to edit new accounts if temp password expires If a new account is created and the temp password                                                       Create a new account with Sent to Developer      Medium
                                                                                                                              expires before the user has reset it the LEA                                                      a different user ID.
                                                                                                                              Administrators (and state level admins) are unable to
                                                                                                                              reset the password. After clicking on the user name the
                                                                                                                              following error is produced and all the fields on the
                                                                                                                              screen are blank:
                                                                                                                              Error: Error Invalid Account Status Code: Expired After
                                                                                                                              New.
2151         4905            Defect            Staff Demographics The word “description” is misspelled on the rejected        The word “description” is misspelled on the rejected records of SEID Record Results.                                          Sent to Developer    Low
                                               Module              records of SEID Record Results.
2150         4901            Defect            Student Information Upload Fails without indicating Error - tab delimited file After submitting upload, the file does not go into queue,                                         Change the file to CSV,     Sent to Developer    Medium
                                               Module                                                                         but there is no error message.                                                                    carat delimited, or .xls.
                                                                                                                                                                                                                                Contact support if you
                                                                                                                                                                                                                                need assistance
                                                                                                                                                                                                                                troubleshooting
                                                                                                                                                                                                                                the file.
2148         4898            Defect            Student Program        Abnormal error when following specific navigation         (CALPADS Transaction ID: 5427304) I receive the error below on the Rejected Records                                         Sent to Developer    Low
                                               Module                 sequence                                                  page after I click on the All bullet to view all records, then I click on the School Name
                                                                                                                                heading to sort by school. If I want to view one school, Julien Elementary for example, I get
                                                                                                                                the Server Error page after clicking on Apply filter. Applying the filter works if I get to the
                                                                                                                                page and do not sort on the school heading at the bottom. Server Error in '/' Application. The
                                                                                                                                data source does not support sorting. Description: An unhandled exception occurred during
                                                                                                                                the execution of the current web request. Please review the stack trace for more information
                                                                                                                                about the error and where it originated in the code. Exception Details:
                                                                                                                                System.NotSupportedException: The data source does not support sorting. Source Error: An
                                                                                                                                unhandled exception was generated during the execution of the current web request.
                                                                                                                                Information regarding the origin and location of the exception can be identified using the
                                                                                                                                exception stack trace below. Stack Trace: [NotSupportedException: The data source does
                                                                                                                                not support sorting.]
2147         4897            Defect            Fall 1 Certification   NPS School is not on filter pick list                     Certification Error Details contain errors for the NPS, but                                                                 Sent to Developer    Low
                                               Module                                                                           the school filter pick list does show the NPS as a filter
                                                                                                                                option.
2146         4896            Defect            Student Information IVR0213 does not trigger as expected                         IVR0213(on-line edit) does not trigger when ELA Status                                                                      Sent to Developer    Medium
                                               Module                                                                           Dt is after Eff Start Dt.
2145         4895            Defect            SSID Enrollment     Candidate List Extract includes all schools when only        When requesting the Candidate List (SELC) Extract and choosing one school in the job, all N/A                               Sent to Developer    Low
                                               Module              one school is selected                                       schools are included in the extract.

                                                                                                                                Bread crumbs:
                                                                                                                                Reports > Extracts > Download Extract
2143         4882            Defect            Student Information IVR0165 is not triggered as expected                         ELA status missing, but IVR0165 is not triggered.                                                                           Sent to Developer    Medium
                                               Module
2141         4875            Defect            Reports & Extracts SSID Enrollment ODS Download contains duplicate               SSID enrollment download includes duplicate records.                                                                        Sent to Developer    Low
                                                                   records
2139         4871            Defect            CALPADS Software Password reset function not working - getting error             Getting error message when resetting passwords                                                                              Open                 High
                                                                   message when using state account to reset password           See attached screen shot
                                                                   Error: 'ddlAutopostCU_RO' has a SelectedValue which          closed browser opened fresh got same message
                                                                   is invalid because it does not exist in the list of items.   not sure if the password was mailed or not
                                                                   Parameter na
2138         4867            Defect            Reports & Extracts In SENR Rejected Records file, the                            The SSID Rejected Records file is malformed. The Student School Start Date is populated         N/A                         Sent to Developer    Medium
                                                                   StudentSchoolStartDate field is incorrect                    with the Field Value rather than the enrollment date.
2137         4866            Defect            CALPADS Software Certification Status display Misaligned in IE                   The Certification Status display is misaligned for                                                                          Sent to Developer    Low
                                                                                                                                users in IE9
2136         4865            Defect            SSID Enrollment        School Start Date missing from the staging database       SENR0027 (Multiple Primary Enrollments within LEA)                                                                          Sent to Developer    Low
                                               Module                 though populated in batch file                            error is triggered on a few students in a batch upload
                                                                                                                                file; on the View Details screen the School Start Date
                                                                                                                                is blank but the field is populated in the batch file.
2135         4863            Defect            Anomaly Resolution CCE resolved, but still being "detected"                      Exit date applied but CCE continues to be detected                                                                          Sent to Developer    Low
                                               Module
2132                         Problem           Student Program    GERR0007 produced incorrectly                                 (CALPADS Transaction ID: 5344902) GERR0007 errors on records. Last year I did not get                                       Open                 Low
                                               Module                                                                           any of these errors for my gate (127) records. Why am I getting them now. I can't find in the
                                                                                                                                documentation other than to refer to the CALPADS Code Sets doc. Which I am following.

2127         4786            Defect            Reports & Extracts     An expected ID was missing from the SSID Enrollment An SSID was requested and posted in a batch file but missing when the job was downloaded                                          Sent to Developer    Medium
                                                                      Extract                                             from the SSID Enrollment Extract.




12/8/2011                                                                                                                                                                                                                                                                                                8
                                                                                                                                 CALPADS Known Issues Update
                                                                                                                                                 Open Issues
                                                                                                                                                Version 1.2.00




   Problem                                                                                                                                                                                                                                                                                  Target
             TFS Defect ID    Classification   Sub Classification                               Title                                                                Request Description                                             Work-Around                 Status       Severity
   Number                                                                                                                                                                                                                                                                                Release Date
2125         4758            Defect                               Can't resolve CERT093 produced on SSID that is also CERT093 produced on an SSID which also has a CCE for the
                                               Fall 1 Certification                                                                                                                                                                                     Sent to Developer   Low
                                               Module             a CCE                                                date range that the ELA record falls in. The LEA that
                                                                                                                       has the CERT093 cannot resolve the ELA as all update
                                                                                                                       attempts produce a GERR005 error.
2120         4729            Defect            Anomaly Resolution MID not being detected                               Demographic data matches on two students but neither                                                   n/a.                      Sent to Developer   Low
                                               Module                                                                  shows up as a detected MID anomaly. One of the students
                                                                                                                       is enrolled at the district office which may be the cause.
2118                         Defect            Student Program    SPRG9999 edit implemented but not reflected in Error error 9999 was implemented in 7/2011, but the                                                                                    Open                Low
                                               Module             List                                                 documentation was never updated.
2111         4661            Defect            Anomaly Resolution Detected MID cannot be combined by either LEA        Detected MID cannot be combined by either LEA. The                                                     N/A                       Sent to Developer   Low
                                               Module                                                                  following message is received when attempted.

                                                                                                                                Process failed because of the following:(1) combination
                                                                                                                                includes an open enrollment that is not the focus ID.
2110         4659            Defect            Student Information CERT094 and CERT090 error triggered on                       CERT094 and CERT090 errors are being triggered on                                                                       Sent to Developer   Medium
                                               Module              secondary/short term enrollments                             non-primary enrollment records (short term and secondary)
2106         4643            Defect            Anomaly Resolution Breadcrumbs change to unexpected path                         CCE bread crumbs change suddenly from SSID                                                                              Sent to Developer   Low
                                               Module                                                                           Enrollment > Anomalies Home > CCE Resolution >
                                                                                                                                Student Enrollment > Maintain Student
                                                                                                                                Information ...to...State Reporting > Online Maintenance
                                                                                                                                > Maintain Student Data > Enrolled List > Maintain
                                                                                                                                Student Information > Student Enrollment when
                                                                                                                                ENROLLMENT link selected.
2105         4629            Defect            Anomaly Resolution ERD and CCE Filters don't 'stick'                             CCE and ERD filter settings are not retained within the                                                                 Sent to Developer   Low
                                               Module                                                                           same session
2103         4626            Defect            Anomaly Resolution Wrong message displayed when "Diff" is chosen as a            When selecting "Diff" on the MID Resolution screen, the message for the "Combine"             n/a                       Sent to Developer   Low
                                               Module             MID Resolution disposition                                    disposition is displayed - "Update Successful. One or more Focus IDs have been retired
                                                                                                                                which prevents their corresponding MID group(s) from being displayed.Any additional
                                                                                                                                resolution for affected MID(s) can be continued after the next nightly MID process has been
                                                                                                                                run. You may continue working on the MIDs available on the screen as before."


                                                                                                                                Bread crumbs:SSID Enrollment > SSID Anomaly Reports > Manage Multiple Identifiers
                                                                                                                                (MID)
2096         4615            Defect            SSID Enrollment        PF0001 post error on Candidate List                       When using the SELC transaction type for the Candidate                                        Contact CALPADS           Sent to Developer   Medium
                                               Module                                                                           List (tool used by larger LEAs to mass select                                                 Support for assistance.
                                                                                                                                candidates) the PF0001 post failed error can be
                                                                                                                                generated in certain data scenarios. This error should
                                                                                                                                not be produced on SSID request files.
2095         4612            Defect            Reports & Extracts     Candidate report not working properly, extremely slow     Reports > ODS Reports > Candidate List Report                                                 n/a                       Sent to Developer   Low
                                                                      to load screen
                                                                                                                                Report displays under view "Staging"

                                                                                                                                When exporting to Excel additional line added
                                                                                                                                “subreports within table/matrix cells are ignored.”

                                                                                                                                The screen is extremely slow to load.

                                                                                                                                Some inconsistencies in filters changing between IE8
                                                                                                                                and Firefox 3.6.22
2087         4544            Defect            SSID Enrollment        SENR file got stuck in Post and had to be terminated      An SENR was stuck in the Posting step and had to be terminated. User was required to          Re-upload and post the    Sent to Developer   Low
                                               Module                                                                           upload and post the file again.                                                               file.
2086         4539            Defect            SSID Enrollment        SENR requests show READY in gui, but job is               GUI does not accurately reflect the status of an                                                                        Sent to Developer   Low
                                               Module                 COMPLETE and records have already posted                  SENR request
2085         4535            Defect            SSID Enrollment        Autopost will not run if a record in the file causes an   The Auto Post function fails to run if a record in the                                        Contact the CALPADS       Sent to Developer   Medium
                                               Module                 Intra LEA CCE                                             upload file has an overlapping concurrent enrollment                                          Service Desk to help
                                                                                                                                within the LEA. The status of the transaction stays in                                        determine
                                                                                                                                "In Review" rather than going to "Partial Post." None                                         which record(s) are
                                                                                                                                of the requests auto post if even one record in the                                           causing the corruption.
                                                                                                                                file will cause an intra LEA CCE.
2084         4526            Defect            Reports & Extracts     CSV Processing does not allow commas to be                Upload fails when commas are submitted in a text field even when the field has single or      Remove the commas and Sent to Developer       Low
                                                                      submitted in a text field                                 double quotes.                                                                                re-upload. Alternatively
                                                                                                                                                                                                                              use a different file type
                                                                                                                                                                                                                              (Excel or text).




12/8/2011                                                                                                                                                                                                                                                                                           9
                                                                                                                                CALPADS Known Issues Update
                                                                                                                                               Open Issues
                                                                                                                                              Version 1.2.00




   Problem                                                                                                                                                                                                                                                                              Target
             TFS Defect ID    Classification   Sub Classification                                Title                                                             Request Description                                        Work-Around                    Status       Severity
   Number                                                                                                                                                                                                                                                                            Release Date
2082         4515            Defect            SSID Enrollment        Selecting a specific breadcrumb link on the Online       An incorrect bread crumb on the Online Maintenance                                       If selected the incorrect   Sent to Developer   Low
                                               Module                 Maintenance screen causes the browser to hang            screen causes the                                                                        breadcrumb, close
                                                                                                                               system to hang. User must shut down IE or Firefox and                                    browser and
                                                                                                                               log in again.                                                                            log in CALPADS again.

                                                                                                                               Steps to reproduce:
                                                                                                                               1) Go to State Reporting > Online Maintenance >
                                                                                                                               Maintain Student Data
                                                                                                                               and enter an SSID. Click Search.
                                                                                                                               2) Click Student Enrollment
                                                                                                                               3) On the bread crumbs, click Maintain Student Information
                                                                                                                               4) On the bread crumbs, click Enrolled List

                                                                                                                               The system hangs.
2080         4501            Defect            Other Software         Error and Warning records do not display                 On occasion in View Submissions, the Passed or                                           When Rejected Errors do     Sent to Developer   Medium
                                                                                                                               Rejected Records reveal button does not expand to                                        not display try to upload
                                                                                                                               show errors.                                                                             the
                                                                                                                                                                                                                        file again. There is no
                                                                                                                                                                                                                        work around for Passed
                                                                                                                                                                                                                        records
                                                                                                                                                                                                                        display.
2078         4486            Defect            CALPADS Software CALPADS is not compatible with Internet Explorer 9             CALPADS does not support IE 9. The system logs the user                                  N/A                         Sent to Developer   Medium       10/3/2011
                                                                                                                               out and generates an error message.
2074         4438            Defect            CALPADS Software Display should distinguish between edit-able and non           In Internet Explore non-editable boxes appear to be edit-able.                           N/A                         Sent to Developer   Low          10/31/2011
                                                                edit-able fields
                                                                                                                               Breadcrumbs: SSID-Enroll>OnlineMaint>Search for Stu>SearchResults>StuDetail=(Search
                                                                                                                               Criteria boxes)
2069         4379            Defect            Reports & Extracts     SSID Enrollment ODS report missing academic year         ODS SSID Enrollment Download Report missing                                         N/A                              Sent to Developer   Low
                                                                                                                               academic year on some records
2067         4374            Defect            Reports & Extracts     ODS report 8.1a - timed out first time it was ran.       Ran the ODS 8.1A report starting at 09:39 and timed out at 10:39                                                     Sent to Developer   Low
                                                                      completed 2nd time in ~5 minutes would not export to
                                                                      Excel or CSV file format                                 closed browser and relaunched new window
                                                                                                                               re-ran the report
                                                                                                                               completed in 5 minutes 10:42 to 10:45

                                                                                                                               Tried to Export to Excel and CSV
                                                                                                                               to the /application errors

                                                                                                                               Then ran the report in Firefox

                                                                                                                               Start: 1057
                                                                                                                               Finished: 11:00 AM

                                                                                                                               Export to Excel
                                                                                                                               /application server error
                                                                                                                               For security reasons DTD is prohibited in this XML document. To enable DTD
                                                                                                                               processing set the ProhibitDtd property on XmlReaderSettings to false and pass the
                                                                                                                               settings into XmlReader.Create method.

                                                                                                                               Export to CSV
                                                                                                                               /application error
2066         4366            Defect            Reports & Extracts     Exporting the ODS 1.2 report to Excel getting a          ODS Report 1.2 (Enrollment Primary Status Student                                        Generate and select the     Sent to Developer   Low
                                                                      /Application error.                                      List) generates an application error when exporting to                                   report for a smaller set of
                                                                                                                               Excel for large LEAs.                                                                    schools, example all
                                                                                                                                                                                                                        elementary, export to
                                                                                                                                                                                                                        excel, then
                                                                                                                                                                                                                        rerun all high schools and
                                                                                                                                                                                                                        export to excel.
2064         4355            Defect            Fall 1 Certification   CALPADS reports duplicate graduate counts while          CALPADS reports duplicate graduate counts while DataQuest does not.                      N/A                         Sent to Developer   Medium
                                               Module                 DataQuest does not
2063         4354            Defect            Reports & Extracts     PDF report 12.1 does not fit on one page                 PDF report 12.1 does not fit on one page - one column                                    Export the report to MS     Sent to Developer   Low
                                                                                                                               spills over on to a second page, making the PDF report                                   Excel and adjust the
                                                                                                                               difficult to use.                                                                        column
                                                                                                                                                                                                                        widths before printing.
2062         4353            Defect            CALPADS Software CALPADS Timing Out for one LEA                                 A user is reporting frequent time-outs in the online                                     N/A                         Sent to Developer   Low
                                                                                                                               maintenance and candidate request modules on Internet
                                                                                                                               Explorer 7.
2061         4352            Defect            Anomaly Resolution Lost transfer anomaly detected when subsequent               A Type C exit reason discrepancy (ERD) anomaly is being                                  N/A                         Sent to Developer   Medium
                                               Module             enrollment start date = exit date                            detected on a T160 exit even though there is a
                                                                                                                               subsequent enrollment record. The next enrollment
                                                                                                                               records start date is the same as the Type C exit date.
2057         4342            Defect            SSID Enrollment        Undetected Intra-LEA CCE                                 An intra-LEA CCE anomaly exists for an SSID but it does not show up on the CCE anomaly   N/A                         Sent to Developer   Medium
                                               Module                                                                          reports, nor did CERT041 trigger for Fall 1.
2056         4340            Defect            Fall 2 Certification   Fall 2 Cert Report 2.7 - Multiple entries for a single   The Fall 2 Cert Report 2.7 is showing multiple entries                                   n/a                         Sent to Developer   Low
                                               Module                 student                                                  for students who are receiving EL services in more than
                                                                                                                               one section. The name is blank on the duplicates.



12/8/2011                                                                                                                                                                                                                                                                                         10
                                                                                                                               CALPADS Known Issues Update
                                                                                                                                               Open Issues
                                                                                                                                              Version 1.2.00




   Problem                                                                                                                                                                                                                                                                                         Target
             TFS Defect ID    Classification   Sub Classification                              Title                                                                Request Description                                                   Work-Around                   Status       Severity
   Number                                                                                                                                                                                                                                                                                       Release Date
2055         4339            Defect            Fall 2 Certification   CERT062 warning generating incorrectly                  CERT062 warning (Enrollment Count for a Course Section Exceeds Expectation) is                        n/a                       Sent to Developer    Low
                                               Module                                                                         generating incorrectly on some Fall 2 snapshots.
2054         4335            Defect            Student Program        Duplicate program records on file                       An LEA has duplicate program records on file - same                                                   N/A                       Sent to Developer    Low
                                               Module                                                                         program, school, start and end dates.
2053         4334            Defect            Fall 2 Certification   Cert070 warnings produced incorrectly                   CERT070 is produced on a teacher with a self contained class assignment with 100 fte.                 N/A                       Sent to Developer    Low
                                               Module
2052         4333            Defect            SSID Enrollment        SENR0023 (Invalid Exit Reason and Grade Level       SENR023 (Invalid Exit Reason and Grade Level Combination) error is generated in                           n/a                       Sent to Developer    Low
                                               Module                 Combination) error is generated in correctly        correctly. It is comparing the exit reason in the batch file to the grade level in CALPADS. It
                                                                                                                          should only compare the data that is in the file.
2048         4268            Defect            Reports & Extracts     Reports 8.2 - Non-socio-econ disadvantaged students Reports 8.2 - Non-socio-econ disadvantaged students                                                       Export the report as Excel Sent to Developer   Low
                                                                      listed on the report                                listed on the report. The report lists students that                                                      and filter for students
                                                                                                                          have a socio economic disadvantaged status of 'N'                                                         labeled as 'Y' for Socio
                                                                                                                                                                                                                                    Economic Disadvantaged.


2040         4195            Defect            Direct Certification CALPADS User Manual, Table 12-11 missing code             CALPADS User Manual missing code value for Direct Certification                                       n/a                       Sent to Developer    Low
                                               Module               value for Direct Certification - Invalid Address
2038                         Enhancement       CALPADS Software Page Numbers- Is it possible to change the current            Is it possible to change the current page number at the                                               n/a                       PM>IM                Low
                                                                    page number at the top and bottom of record lists to a    top and bottom of record lists to a color that stands
                                                                    color that stands out better                              out better? Black and blue are so close it is difficult
                                                                                                                              to tell by looking. The screen in the attached file is
                                                                                                                              on page 6 but even in its enlarged state it is hard to
                                                                                                                              tell. I know this is minor but it is something that
                                                                                                                              would constantly make a difference. see attachment.
2036         4187            Defect            Reports & Extracts     Request That Default Names of Template Files Be         The default names of the extract templates, available through the "CALPADS Help"                      n/a                       Sent to Developer    Low
                                                                      More Descriptive                                        page, are truncated when using Firefox. The default names show as follows:

                                                                                                                              SSID Enrollment File Template: SSID.xls
                                                                                                                              Student Information File Template: Student.xls
                                                                                                                              Student Program File Template: Student.xls
                                                                                                                              Staff Demographics File Template: SDEM-Staff.xls
                                                                                                                              Staff Assignment File Template: SASS-Staff.xls
                                                                                                                              Course Section File Template: CRSE-.xls
                                                                                                                              Student Course Section File Template: SCSE-.xls

                                                                                                                              It appears the problem may be related to a non-standard method of handling of special
                                                                                                                              characters because the names show as follows in Internet Explorer:

                                                                                                                              SSID Enrollment File Template: SSID_Enrollment_File_Template.20091005.xls
                                                                                                                              Student Information File Template: Student_Information_File_Template.20091005.xls
                                                                                                                              Student Program File Template: Student_Program_File_Template.20091005.xls
                                                                                                                              Staff Demographics File Template: SDEM-Staff_Demographics_File_Template.xls
                                                                                                                              Staff Assignment File Template: SASS-Staff_Assignment_File_Template.xls
                                                                                                                              Course Section File Template: CRSE-
                                                                                                                              _Course_Section_File_Template_upd10252010.xls
                                                                                                                              Student Course Section File Template: SCSE-
                                                                                                                              _Student_Course_Section_File_Template.xls

                                                                                                                              It is also suggested that more consistent names be used. The following are suggested
                                                                                                                              names:

                                                                                                                              SSID Enrollment File Template: Student-Enrollment-Template.xls
                                                                                                                              Student Information File Template: Student-Information-Template.xls
                                                                                                                              Student Program File Template: Student-Program-Template.xls
                                                                                                                              Staff Demographics File Template: Staff-Demographics-Template.xls
                                                                                                                              Staff Assignment File Template: Staff-Assignment-Template.xls
2035                         Enhancement       Reports & Extracts     Confused about SSID batch request - enhancement         Hi there. I'm sorry to bother you, but I'm confused about something. We are having a wave                                       PM>IM                Low
                                                                      request in LEA response                                 of incoming students from other schools. LA Unified has provided us with SSIDs of those
                                                                                                                              incoming students. What we want to know is that if there's a way to submit the list of SSIDs
                                                                                                                              to CALPADS, and have it return the student demographics that CALPADS has for that
                                                                                                                              student so that we can put it in our student information system. I was trying to find that
                                                                                                                              information on the help files and on the documentation that CALPADS provides, but there's
                                                                                                                              no clear cut instructions on how to do it, or even if it's at all possible. If it's possible, could
                                                                                                                              you either provide me with instruction on how to do it or point me to the part of the manual
                                                                                                                              that does; or if it's not, could you just let me know that too? Any help would be appreciated.

2026         4161            Defect            Fall 2 Certification   CERT070 produced incorrectly                            CERT070 is triggered on a SEID with FTE> 100 but assigned to two course sections.                     n/a                       Sent to Developer    Low
                                               Module                                                                         CERT070 should only trigger if the SEID is assigned to only one course section.
2025         4160            Defect            SSID Enrollment        After posting, SSID candidate enrollment data           On SSID Requests (through batch), when a candidate is selected and the record is                      n/a                       Sent to Developer    Low
                                               Module                 replaced by elements in upload record in the gui        posted, the details shown on the SSID Request for the candidate are updated with the
                                                                                                                              posted enrollment details (School, School Start Date, Exit Date, etc). Therefore, a
                                                                                                                              user is not able to return back to the screen and assess why the candidate was chosen
                                                                                                                              or caused warnings.
2014                         Enhancement       Student Program        SPRG0070 - Not accepting a new record w/ a new Pri      I submitted a file and received a SPRG00070 error but what I was reporting was a new                  n/a                       PM>IM                High
                                               Module                 Dis Code                                                Primary Disability Code w/ a different start date. Please advise. SSID xxx




12/8/2011                                                                                                                                                                                                                                                                                                 11
                                                                                                                           CALPADS Known Issues Update
                                                                                                                                          Open Issues
                                                                                                                                         Version 1.2.00




   Problem                                                                                                                                                                                                                                                                                 Target
             TFS Defect ID    Classification   Sub Classification                            Title                                                            Request Description                                                 Work-Around                   Status       Severity
   Number                                                                                                                                                                                                                                                                               Release Date
1997                         Problem           Security Module      Needs a user roles / permissions to meet the          User would like a role that will allow users to view Online Maintenance data (file types) and                                PM>IM               Low
                                                                    requirements below                                    Reports only.
                                                                                                                          Currently there is an SENR Search role that will allow a user to see a student's enrollment
                                                                                                                          info (and all on student details screen) but will not allow a user to see beyond the student
                                                                                                                          details screen. The user is requesting a role to allow the user to view all records for a
                                                                                                                          student but not be able to edit them.
1995                         Enhancement       Course Section       Add header rows to the CALPADS extracts so the        Please use attached file for example. After converting CSV to XLS (using wizard) I tried          Add a header row before    PM>IM               Low
                                               Module               Excel filtering works correctly                       sorting by school code, The sort is not applied to all columns even though I                      filtering in Excel.
                                                                                                                          select "expand the selection" option. Issue already discuss with Aftab.
1994                         Problem           Reports & Extracts   3.7 report enhancement request                        Request to Add SEID or Teacher Name to Report 3.7                                                 n/a                        PM>IM               Low

1993                         Problem           Student Information Do not update SINF if the Eff Start Date is the only   Because many SIS systems send "everything" each time a SINF extract is requested,                                            PM>IM               Medium
                                               Module              element that is changing                               the number of SINF records (DEMO in particular) is quite high in many cases. These
                                                                                                                          are needless records that impact performance in the long run. Change the SINF logic
                                                                                                                          so that SINF update is applied only when a value OTHER THAN Eff Start Date differs
                                                                                                                          from the most current record in CP. In other words, do not insert a new SINF record if
                                                                                                                          all the values in the sent record matches all the values in the most recent ODS record
                                                                                                                          and the only difference is the eff start date.
1991                         Problem           Staff Demographics Request to redesign the Staff Demographic pages         The staff demo banner on SEID 4982410229 differs depending on login id -                          n/a                        PM>IM               Low
                                               Module                                                                     please see attachment that shows the LEA view and the State view. The design of the
                                                                                                                          staff demo page is confusing to LEAs and support, mainly because the Demographic
                                                                                                                          history banner reflects only a single LEA ownership - when mult LEAs "own" a staff, the
                                                                                                                          banner doesn't show this. Change the design of the staff demo as listed below so it will
                                                                                                                          be easier for everyone to user.
                                                                                                                          - banner should display only "static" values that are universal to all LEAs
                                                                                                                          - history records should display elements specific to an LEA (these are already there)
                                                                                                                          - display ALL history records to ALL LEAs - this will help LEAs do a lot of trouble
                                                                                                                          -shooting on their own.
                                                                                                                          - allow LEAs to update only those history records that they own
                                                                                                                          - change navigation to history records from a paging style to a list style
1984                         Problem           Reports & Extracts   Spring 1 - 2.8 and 2.2 Excel format displays "Data    For Spring 1 the 2.8 - English Language Acquisition Status - Count by Primary Language            1) Export the report as    PM>IM               Low
                                                                    Regions within table/matrix cells are ignored."       and 2.2 - Title III Eligible Immigrants - Count by Birth Country(Spring) Excel exports do not     CSV and then import into
                                                                                                                          display data. They displays "Data Regions within table/matrix cells are ignored." instead. Will   excel
                                                                                                                          this be fixed?                                                                                    or
                                                                                                                                                                                                                            2) Export the report as
                                                                                                                                                                                                                            PDF
1974                         Problem           Reports & Extracts   Reporting 2.4 and 2.7 showing student coded as 4-   Fall 2 Report 2.4 there are students in column (4) -                                                n/a                        PM>IM               Medium
                                                                    ELD Instruction and SDAIE but the student does not  ELD Instruction and SDAIE Instruction but not Primary
                                                                    have this Edu Srvc                                  Language Instruction that shouldn't be. When checking
                                                                                                                        report 2.7 they are marked as havering a 4 under the
                                                                                                                        EDU Service Description column but when checking each
                                                                                                                        course they are not marked with code 4 in any course.
1967                         Problem           Course Section       Improve filtering option in Course Details          In Course Details (State Reporting > Online Maintenance > Course Data Submissions                   n/a                        PM>IM               Low
                                               Module                                                                   > Course Summary > Course Details), change the COURSE SECTION SCREEN to
                                                                                                                        make the Course Section ID field a picklist field. Some courses have MANY course
                                                                                                                        sections and it is time consuming to cycle through all the section records to get the
                                                                                                                        record needing to be maintained.
1946                         Problem           SSID Enrollment      Change OnLine SSID enrollment to require some SINF User requesting change to SSID enrollment and extract                                                n/a                        PM>IM               Medium
                                               Module               segments to be populated                            process.
1944         4000            Defect            CALPADS System       CALPADS timed out for a user three times this       Complaint that CALPADS has timed me out three times this morning 3 times. I use I.E. 7.             n/a                        Sent to Developer   High
                                               Accessibility        morning (5/6) 3 times in IE 7
1943                         Problem           Reports & Extracts   Create ODS SSID Extract for manually obtained SSIDs There is currently no method to programmatically extract manually obtained SSIDs from               n/a                        PM>IM               Medium
                                                                                                                        CALPADS for upload into the SIS. This is a problem as many users who manually
                                                                                                                        obtain SSIDs do not remember or know to manually enter the SSID into the SIS. When
                                                                                                                        this happens, there is the potential of creating a MID if a SSID Request is included for
                                                                                                                        the affected student in a subsequent batch file; or the problem remains dormant until
                                                                                                                        the Fall-1 edits are active and the LEA must resolve certification errors. Another issue
                                                                                                                        is that users who DO populate the SIS sometimes enter the wrong SSID. To help the
                                                                                                                        LEAs to more easily and accurately maintain their SIS, create an SSID Extract for
                                                                                                                        manually obtained SSIDs. Allow users to retrieve the SSIDs based on a date range
                                                                                                                        that they enter and also give the option to select active or inactive enrollments.
1915         3908            Defect            Security Module      Schools who changed from reporting independently    Users in schools who were reporting Independently last                                              n/a                        Sent to Developer   High
                                                                    (as IR charter or LEA) cannot access Grad/Dropout   year but are reporting under a
                                                                    data                                                different LEA in the current reporting year cannot
                                                                                                                        access Screens/Reports.
                                                                                                                        These schools are responsible for certifying
                                                                                                                        Grad/Dropout data but are not able to
                                                                                                                        under the Accounts assigned to the individual schools.

                                                                                                                          These schools include ones that merged with another LEA
                                                                                                                          or schools that went from IR to not IR.




12/8/2011                                                                                                                                                                                                                                                                                         12
                                                                                                                               CALPADS Known Issues Update
                                                                                                                                              Open Issues
                                                                                                                                             Version 1.2.00




   Problem                                                                                                                                                                                                                                                                                 Target
             TFS Defect ID    Classification   Sub Classification                              Title                                                              Request Description                                              Work-Around                  Status       Severity
   Number                                                                                                                                                                                                                                                                               Release Date
1902         3899            Defect            Reports & Extracts     Report column headings in Green don't repeat on         The column headings (1st row) on reports appear only on the first page. This is true on       n/a                        Sent to Developer   Low
                                                                      certain reports                                         the GUI,and also on the PDFs. Column headings (1st row) should be repeated on all
                                                                                                                              pages of a report, whether viewed on-line or as a PDF.

                                                                                                                              NOTE: The actual filtering criteria should not repeat on every page for a PDF report;
                                                                                                                              however, it should still be displayed on the 1st page
1893                         Problem           Reports & Extracts     Lost ability to see all LEAs/Schools for multiple LEA   User Lost ability to see all LEAs/Schools for multiple LEA Users in one session for Reports   n/a                        PM>IM               Low
                                                                      Users in one session for Reports                        with implementation of fix for PM 1096.
1880                         Problem           Reports & Extracts     ER: Add Local Record ID to All ODS                      The Local Record ID is missing from the ODS Extracts/Downloads. A previous ticket has         n/a                        PM>IM               Medium
                                                                      Extracts/Downloads (Note: PerPM#658- SENR ODS           been
                                                                      Extract contains the Local Record ID)=CR#289            written to have the Local Record ID included in the Rejected Error lists/downloads.
                                                                                                                              (Note: Ref PM#658 indicates that the Local Record ID was fixed to display for the SENR
                                                                                                                              Extract/Download, but not apparently for all
                                                                                                                              other ODS Downloads/Extracts).
                                                                                                                              Please fix all the ODS Extracts/Downloads to include the Local Record ID.
                                                                                                                              >>>>>>
1845                         Problem           Reports & Extracts     ODS Reports Missing "As Of" dates                       It would be nice if the Fall 2 ODS reports 2.4, 2.5, 2.6, 2.7, and 2.11 reports could be      n/a                        PM>IM               Low
                                                                                                                              run for a specific date as the Fall 1 ODS reports 1.1, 1.2, 1.3 and 1.5 can be. I was
                                                                                                                              going to use the Fall 2 reports to help with the parallel submission of the Language
                                                                                                                              Census.
1814                         Problem           Fall 2 Certification   Request for 7 day-Nightly Process                       I did not see a known issue for this issue, so here you go.                                   Wait for the nightly       PM>IM               Low
                                               Module                                                                                                                                                                       process to run with the
                                                                                                                              When will the nightly process run on Friday and Saturday nights regularly? For large          current
                                                                                                                              districts, we are loosing way too much processing time. Basically any work entered into       schedule.
                                                                                                                              CALPADS after Thursday night does not appear until Monday morning. We basically loose
                                                                                                                              three days. It is time for the “nightly” process to run nightly!

                                                                                                                              Defect: The nightly process is not running nightly.

                                                                                                                              Thanks,
1812         3731            Defect            SSID Enrollment        Two SSID Numbers created for the same student           Two SSID Numbers created for the same student during                                          Retire one of them using   Sent to Developer   Low
                                               Module                 during request SSID processs                            request SSID processes                                                                        the SSID Enrollment ->
                                                                                                                                                                                                                            MID
                                                                                                                                                                                                                            Resolution page
1798                         Problem           Staff Assignments      CALPADS data element titles do not match the Code       CALPADS data element titles do not match the Code Sets.                                       n/a                        PM>IM               Low
                                               Module                 Sets. You have to look in two to three different        You have to look in two to three different locations to
                                                                      locations to figure out the proper name in the          figure out the proper name in the CALPADS Code Sets.
                                                                      CALPADS Code Sets. The Codeset should match             The Codeset should match what is in CALPADS or vice Versa
                                                                      what is in CALPADS or vice Versa
1794                         Problem           Staff Assignments      Need IVR to edit for agreement between Job Class        This request stems from ticket 29591 wherein a user reported getting CERT047 and              n/a                        PM>IM               Low
                                               Module                 and Non Classroom Assignments                           CERT048 errors on a SEID with Job Class 12. The CP assignment record showed job
                                                                                                                              class 12 but it also showed non-classroom assignments all on the SAME record. This
                                                                                                                              situation seemed to override CPs ability to link the CRSE records (which were correctly
                                                                                                                              populated) and the SASS. Over and above all this, it is illogical to allow a job class 12
                                                                                                                              to have non-classroom assignments. Create a new IVR that requires Non-Classroom
                                                                                                                              Assignment fields to be blank if Job Class is 12, 27 or 26 and create another IVR that
                                                                                                                              requires Non-Classroom Assignments to be populated if Job Class is 10, 11, or 25.
1793         4463            Defect            Security Module        CALPADS Password Rules differ(Stated/Displayed          CALPADS Password Rules (Displayed Acceptable Non-Alphanumeric characters differ -             n/a                        Sent to Developer   Low
                                                                      Acceptable Non-Alphanumeric characters differ -User     User Manual vs On-Screen Display)
                                                                      Manual vs On-Screen Display)
                                                                                                                              The password rules displayed during the Change Password process are as follows:

                                                                                                                              Password must:
                                                                                                                              * Be at least eight characters and up to fifteen
                                                                                                                              characters in length
                                                                                                                              * Contain at least one uppercase letter
                                                                                                                              * Contain at least one lowercase letter
                                                                                                                              * At least one of the non-alphanumeric characters ! #, @, % $ ^ = ?
                                                                                                                              Observations:
                                                                                                                              1. A comma is listed twice in the list of acceptable special characters but it is not clear
                                                                                                                              whether that
                                                                                                                              is part of the allowed characters or just a separator.
                                                                                                                              2. The password rules displayed w “change password” screen seem to:
                                                                                                                              a. Include a shorter list than all valid options.
                                                                                                                              b. Differ from the password rules listed in the User Manual. (See attachment) Additionally, It
                                                                                                                              is possible that the message
                                                                                                                              needs to be expanded to include more special characters.
1784                         Problem           Staff Demographics Request to create IVR to prevent addition of a SDEM         Request to create IVR to prevent addition of a SDEM                                            n/a                       PM>IM               Low
                                               Module             record with eff dates outside the employment dates          record with eff dates outside the employment dates




12/8/2011                                                                                                                                                                                                                                                                                         13
                                                                                                                              CALPADS Known Issues Update
                                                                                                                                            Open Issues
                                                                                                                                           Version 1.2.00




   Problem                                                                                                                                                                                                                                                                                  Target
             TFS Defect ID    Classification   Sub Classification                               Title                                                          Request Description                                              Work-Around                     Status        Severity
   Number                                                                                                                                                                                                                                                                                Release Date
1760                         Problem           Staff Demographics Create IVR that alerts the user that the SDEM Eff Start This request springs from having helped LEAs that                                               n/a                         PM>IM                 Low
                                               Module               Date is prior to the staff employment date            submitted records where the SDEM
                                                                                                                          eff start date is prior to the employment start date. Not
                                                                                                                          sure if there are downstream i
                                                                                                                          ssues within CALPADS, but it seems counter-intuitive
                                                                                                                          and inconsistent to allow the eff st
                                                                                                                          art date to be prior to employment. If this situation
                                                                                                                          produces downstream problems (p
                                                                                                                          erhaps at certification), then make the error fatal,
                                                                                                                          otherwise, produce a warning. See 27
                                                                                                                          041 for background info�
1717                         Problem           Direct Certification Request the extract process include validation        The process that extracts data to used for Direct Certification matching is extracting          n/a                         PM>IM                 Medium
                                               Module               functionality that will verify the minimum amount of  one or more records that are causing the matching process to fail.
                                                                    data needed to perform the matching process
                                                                                                                          Request the extract process include validation functionality that will verify the minimum
                                                                                                                          amount of data needed to perform the matching process is is included in the record
                                                                                                                          prior to writing the record to the extract file that is sent to DHCS/DSS for Direct
                                                                                                                          Certification matching. The data used during the matching process is Name (first &
                                                                                                                          last), Gender, Date of Birth, and Address (P.O. Boxes are okay).
1713                         Problem           Direct Certification Wrong Direct Cert results displayed                   Administration > View Direct Certification Status                                               n/a                         PM>IM                 Medium
                                               Module                                                                     The system is displaying 2/8/2011 with blanks in the Cert Status column.
                                                                                                                          When the Direct Cert process is initiated this screen should not change until the results
                                                                                                                          are back from DHS and loaded in to CALPADS.
1683         3483            Defect            Fall 1 Certification Schools that are added to the Excluded Schools List   Schools that are added to the List of Excluded Schools                                          Schools in this situation  Sent to Developer      Medium
                                               Module               should only be excluded from generating               (LOES) should only be excluded from                                                             should contact the Service
                                                                    ENROLLMENT only if excluded from Census Day on generating ENROLLMENT if the Snapshot Type = Census                                                    Desk so that they may be
                                                                    the LOES                                              Day. Snapshots but should not be excluded from graduate                                         removed from the List of
                                                                                                                          and dropout if it is not specified on the LOES.                                                 Excluded Schools and
                                                                                                                                                                                                                          have the Service Desk
                                                                                                                                                                                                                          override their enrollment
                                                                                                                                                                                                                          errors.
1677         3466            Defect            Anomaly Resolution SSIDs with multiple ERDs displayed for all LEAs           If an SSID has two or more ERDs (ex: Type B for LEA 1 and Type C for LEA 2), both             n/a                        Sent to Developer      Medium
                                               Module             involved                                                  ERDs display for the both LEAs. LEAs should only see the ERDs in which they are
                                                                                                                            responsible for correcting.
1673         3455            Defect            CALPADS System         System still slow at certain times during the day     At certain times during the day, users are still experiencing delays when                       n/a                         Sent to Developer   Medium
                                               Accessibility                                                                navigating/validating/posting. The delays are less than previously but still occur for about 30
                                                                                                                            sec-1 min at a time.
1658                         Problem           Reports & Extracts     LEA should only be given records in SINF extract      LEA should only be given records in SINF extract which are owned by the requesting LEA.         If using the SINF ODS       PM>IM               Low
                                                                      which are owned by the requesting LEA                                                                                                                 extract directly, match the
                                                                                                                            The system needs to use logic whereby if the ODS extract returns records to LEA (because Effective Start and
                                                                                                                            the LEA owns them) the LEA should be able to send those same records back up as a               Effective End Dates
                                                                                                                            delete - regardless.                                                                            against the Enrollment
                                                                                                                                                                                                                            Dates and resubmit the
                                                                                                                                                                                                                            extract.
1647                         Problem           Fall 2 Certification   Request to display the current and previous years     Warnings that are produced as a result of comparing current and previous year data to           n/a                         PM>IM               Low
                                               Module                 values in online error display On all CERT warnings   each others are useless without the current and previous year values
                                                                      that compare current year to previous year data,
1642                         Problem           Reports & Extracts     8.1 Student Profile List dropout reports list Code    8.1 Student Profile List reports list Code Names/Definitions instead of Code Values:          n/a                         PM>IM                 Low
                                                                      Names/Definitions instead of Code Values              ex:
                                                                                                                            Exit Reason: CompleterExit
                                                                                                                            Completion Status: Completed grade 12 without completing graduation requirements, not
                                                                                                                            grad
1636         3380            Defect            Fall 1 Certification   No grad/dropout data 2009-2010 for particular IR      An IR Charter that became independent in 09-10 does not have any of their 08-09               n/a                         Sent to Developer     Medium
                                               Module                 Charter                                               grad/dropout data displaying on the Snapshot reports under the authorizing district.
1634                         Enhancement       SSID Enrollment        Students Born in Puerto Rico counted as Title III     Students Born in Puerto Rico counted as Title III                                             n/a                         PM>IM                 Medium
                                               Module                 Eligible Immigrants                                   Eligible Immigrants.

                                                                                                                            Initial version of Title III Eligible Immigrant
                                                                                                                            definition (from glossary) when CALPADS went into
                                                                                                                            production is:
                                                                                                                            '- Student Birth Country Special Circumstance Indicator = N
                                                                                                                            - Enrolled in US School Less Than Three Cumulative
                                                                                                                            Years Indicator = Y
                                                                                                                            - Student Birth Country Code not = United States
                                                                                                                            - Enrollment Status Code = 10 (Primary)
                                                                                                                            - Student Age = 3-21 (inclusive)
                                                                                                                            - Grade Level Code Not = AD

                                                                                                                            This was later modified in documentation but was never
                                                                                                                            submitted as a change request to modify the system.
1630         3367            Defect            Student Information Received system error when editing Student               Received system error when editing Student Demographic                                        n/a                         Sent to Developer     Low
                                               Module              Demographic record online                                record online.
                                                                                                                            Error message:
                                                                                                                            "Error occurred while loading the page: ActiveViewIndex
                                                                                                                            is being set to '6'..."
                                                                                                                            However, edit did complete successfully.



12/8/2011                                                                                                                                                                                                                                                                                          14
                                                                                                                             CALPADS Known Issues Update
                                                                                                                                             Open Issues
                                                                                                                                            Version 1.2.00




   Problem                                                                                                                                                                                                                                                                                     Target
             TFS Defect ID    Classification   Sub Classification                            Title                                                               Request Description                                                 Work-Around                      Status     Severity
   Number                                                                                                                                                                                                                                                                                   Release Date
1622                         Problem           CALPADS Software Request to allow Comma in Parent Guardian Name              The most recent version of CALPADS is not allowing the comma character in the                     n/a                         PM>IM                Medium
                                                                                                                            Parent Guardian Name fields. It previously was allowed and should continue to be
                                                                                                                            allowed. This character was brought up back in May under ticket 14007.
1592                         Enhancement       Anomaly Resolution Request to add ability to divide up the data by school    It would be extremely helpful if the 12.1 SSID Anomaly Status report was available on a           n/a                         PM>IM                Low
                                               Module             on report 12.1 SSID Anomaly Status Report                 school level--not just district level. I work at a COE where the divisions (special ed, alt
                                                                                                                            ed, charter school) all operate separately from one another. We have different SISs,
                                                                                                                            different staff, etc.
1518                         Problem           CALPADS Software Request to remove the large file processing period of       Request to remove the large file processing period of                                             n/a                         Retest - User        Low
                                                                    4pm-7pm (Large LEA Response)                            4pm-7pm (Large LEA Response).
1480                         Problem           Fall 1 Certification Certification Status Page and Certification Error       State Reporting > Manage Certifications > Certification Status                                    n/a                         PM>IM                Low
                                               Module               Details page should display Warnings vs. Fatal Errors   Currently, the Certification Status Page lists the total count of Certification errors (both
                                                                    clearly                                                 Warnings + Fatal Errors) in the Total Errors column. Users need to be able to see the count
                                                                                                                            of Warnings and Count of Fatal Errors separately, or just show the count of Fatal Errors on
                                                                                                                            this screen.

                                                                                                                            State Reporting > Manage Certifications > Certification Status > Certification Error Details
                                                                                                                            The Error Details screen should also distinguish the Errors and Warnings in a better way.
                                                                                                                            Currently, the Error Categories mix both Warnings and Fatal Errors together.

1463                         Problem           Anomaly Resolution Ability to filter CCE's                                   CCE Resolution Screen/Report:                                                                      n/a                        PM>IM                Low
                                               Module                                                                       I would like to be able to filter the records of the students by my school district being the last
                                                                                                                            "Enter record with no Leave record", and by other school districts being the last "Enter record
                                                                                                                            with no Leave record".
1456                         Problem           Student Information GERR0002 Error message                                   The current reference set for Field 2.47 - Student Initial Ninth Grade Entry Year is not           n/a                        PM>IM                High
                                               Module                                                                       sufficient for students who are over the age of 22. There are students who are attending K-
                                                                                                                            12 institutions (charter schools) that serve individuals of any age. The current reference set
                                                                                                                            needs to be augmented to accommodate this or it needs to contain a generic value
                                                                                                                            indicating a 9th grade entry prior to the early date range in the reference set.

                                                                                                                            Earliest value is 1999-2000, perhaps additional values need to be added dating back to
                                                                                                                            possibly the 1980-81 school year need to be added.

1341                         Problem           Reports & Extracts   All Reports - Excel Export - Request to Not Use       The report Excel exports are not very useful because they                                           n/a                         Arbitrate            Low
                                                                    Merged Cells                                          contain merged cells. The merged cells make sorting or
                                                                                                                          reorganizing the report complicated or impossible. The user requests that merged cells not
                                                                                                                          be used in the reports so that the Excel exports will not have them.
1336                         Problem           SSID Enrollment      ER: Change school year sort order in calendar widgets This is an enhancement request to change the sort order of the school year in the calendar          n/a                         Arbitrate            Low
                                               Module               (from Ascending to Descending)=Most Recent on Top widgets from ascending to descending. LEAs are working on data from 2008-2010, not 1987.
                                                                                                                          Changing the sort order would be a big time saver.
                                                                                                                          >>>>
1335                         Problem           SSID Enrollment      ER - Bypass upload error on Expect Rec'r School for   File receives Upload Failed error if a record in the                                                Remove Expected             PM>IM                Medium
                                               Module               T180 exits                                            file contains a Private school cds code in the Expected                                             Receiver School from file
                                                                                                                          Receiver School field                                                                               for exits other than T160
                                                                                                                                                                                                                              and T165.
                                                                                                                         Some Zangle users are populating 1.29 (Expected
                                                                                                                         Receiver School) for students who transfer to private
                                                                                                                         schools
                                                                                                                         (exit code T180). This field only allows K-12 public
                                                                                                                         schools and NPS schools. Currently, if this field is
                                                                                                                         populated with
                                                                                                                         a private school the entire upload fails and the user
                                                                                                                         is unable to move forward. At the CAG someone requested
                                                                                                                         that
                                                                                                                         CP not validate 1.29 when the exit code is populated
                                                                                                                         with T180.
1329         2894            Defect            SSID Enrollment      Submitted Student Record record which has a SPACE User reported that submitted SSID request in the batch                                                  n/a                         Sent to Developer    Low
                                               Module               in the last name did not produce a match on the SSID file did no produce match for a specific scenario. They
                                                                    results page                                         submitted a record that had a space in the last name
                                                                                                                         but the ODS record did not have a space in the last name.




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                                                                                                                              CALPADS Known Issues Update
                                                                                                                                             Open Issues
                                                                                                                                            Version 1.2.00




   Problem                                                                                                                                                                                                                                                                                      Target
             TFS Defect ID    Classification   Sub Classification                            Title                                                               Request Description                                              Work-Around                        Status       Severity
   Number                                                                                                                                                                                                                                                                                    Release Date
1314                         Problem           Anomaly Resolution Add date filters to the CCE screen and report              According to System Design Chapter 3: Anomaly                                                  n/a                          PM>IM                  Medium
                                               Module                                                                        Processing, v 1.1 the CCE anomaly resolution screen and
                                                                                                                             the CCE Report need to have the date selections as a
                                                                                                                             user defined filter option. Currently these dates are
                                                                                                                             pre-populated and read-only.
                                                                                                                             Page 24/25: Open Enrollments From = Calendar Pop-up: If
                                                                                                                             the Apply Filters button is clicked, this selection
                                                                                                                             will direct the system to only display records that
                                                                                                                             match the chosen value.
                                                                                                                             Any SSID in a CCE anomaly with a school exit date on or
                                                                                                                             after this date is included.
                                                                                                                             The From date must be a date within the Reporting
                                                                                                                             Calendar used in the CCE process being reported.
                                                                                                                             Open Enrollments Through Date = Calendar Pop-up: If the
                                                                                                                             Apply Filters button is clicked, this selection will
                                                                                                                             direct the system to only display records that match
                                                                                                                             the chosen value.
                                                                                                                             Any SSID in a CCE anomaly with an exit date before or
                                                                                                                             on this date is included.
                                                                                                                             The Through date must be a date within the Reporting
                                                                                                                             Calendar used in the CCE process being reported.
                                                                                                                             Page 65: User Selections: Data
                                                                                                                             - Open Enrollments From: Date used to determine the
                                                                                                                             first date for an open enrollment record (to eliminate
                                                                                                                             students who exited before the period to be examined,
                                                                                                                             i.e., Student School Exit Date either null or >= From
                                                                                                                             date).
                                                                                                                             - Open Enrollments Through: Date used to determine the
                                                                                                                             last enrollment date for an open enrollment. (to
                                                                                                                             eliminate students who enrolled after the period to be
                                                                                                                             examined, i.e., student start date must be <= Through Date)
1309         2746            Defect            Reports & Extracts   Large LEA sometimes receives an export Error when        It seems certain student list reports for Large LEAs can sometimes produce an error on         As a temporary               Sent to Developer      Medium
                                                                    trying to export a Student List report for ALL Schools   export.                                                                                        workaround, you may try
                                                                                                                                                                                                                            selecting only a few
                                                                                                                                                                                                                            schools (try half) instead
                                                                                                                                                                                                                            of ALL schools for the
                                                                                                                                                                                                                            student list reports when
                                                                                                                                                                                                                            running the reports and
                                                                                                                                                                                                                            exporting them.
1296                         Problem           Reports & Extracts   Snapshot Report and ODS reports counting students        Title III Eligible Immigrant totals are off on                                                 NOTE: The data element       PM>IM                  High
                                                                    with Birth Country= Puerto Rico                          certification snapshot report. A student born in Puerto                                        “Student Birth Country
                                                                                                                             Rico is showing up as eligible. A student with Special                                         Special Circumstances
                                                                                                                             Circumstance indicator ="Y" is showing as eligible. This also impacts ODS reports. Example Indicator” no longer
                                                                                                                             report -2.2 Title III Eligible Immigrants - Count by Birth Country                             applies.
1288                         Problem           Reports & Extracts   State View - Dropouts                                    Student with a T160 Exit but re-enrolled in another school before the exit date of the T160 is n/a                          Waiting for Internal   Low
                                                                                                                             displayed on the State View dropout reports.                                                                                Response
1282                         Problem           CALPADS Software Report 1.14 Dropouts Count, State View includes              The Dropouts reports 1.14 and 8.1c do not count Secondary enrollments (and perhaps             n/a                          Waiting for Internal   High
                                                                  students that have non-primary re-enrollments as           Short Term) as re-enrollments.                                                                                              Response
                                                                  Dropouts
1272                         Problem           CALPADS Software Missing CALPADS functionality for on demand                  This ticket is to capture the missing functionality of,                                        n/a                          PM>IM                  Medium
                                                                  snapshots                                                  on demand snapshot reporting.
1269                         Problem           Security Module    CR136: When sending user passwords to the LEA-             When sending new password to LEA User by                                                       n/a                          Arbitrate              Medium
                                                                  Indicate the LEA/Charter School the password               email, indicate which account the password
                                                                  matches (User has 4 CALPADS access accounts)               matches (User has 4 CALPADS access accounts) .
1157                         Problem           Reports & Extracts Reports consider EL status based on the Effective          CALPADS reports a student's ELA status based on the                                            n/a                          PM>IM                  Medium
                                                                  Dates in the record, not Status Start Date                 Effective Dates in the record. Therefore, if the
                                                                                                                             Effective Date is not equal to the Status Start Date,
                                                                                                                             the reports can display incorrect statuses on Census Day.
1137                         Problem           SSID Enrollment      SINF0009 due to Spanish punctuation marks?               Acceptance of Spanish punctuation marks for rule error                                         n/a                          Waiting for Internal   Medium
                                               Module                                                                        message SINF0009- are Spanish punctuation marks                                                                             Response
                                                                                                                             acceptable characters in regards to rule error message
                                                                                                                             SINF0009?
                                                                                                                             Base upon the CALPADS System Documentation web site
                                                                                                                             http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp , CALPADS
                                                                                                                             Error List
                                                                                                                             (v1.6)<http://www.cde.ca.gov/ds/sp/cl/documents/errlist021810.xls>
                                                                                                                             (XLS; 231KB;
                                                                                                                             47pp.) selection, The spreadsheet from this link -
                                                                                                                             (errlist021810.xls) CALPADS Error List, Version # -
                                                                                                                             1.6, February 18, 2010, the Error Description for
                                                                                                                             SENR0009 states following: Field must only contain
                                                                                                                             Alphabetic letters, numbers, periods, hyphens and
                                                                                                                             apostrophes.




12/8/2011                                                                                                                                                                                                                                                                                              16
                                                                                                                              CALPADS Known Issues Update
                                                                                                                                             Open Issues
                                                                                                                                            Version 1.2.00




      Problem                                                                                                                                                                                                                                                                            Target
                TFS Defect ID    Classification   Sub Classification                            Title                                                           Request Description                                              Work-Around                  Status       Severity
      Number                                                                                                                                                                                                                                                                          Release Date
1089                            Problem           Reports & Extracts   A notification should occur when reports exceed the   Request a notification when reports exceed the MS Excel                                      Reduce the amount of         PM>IM             Low
                                                                       MS Excel "row limit"                                  "row limit" to preclude browser hanging.                                                     information to appear on
                                                                                                                                                                                                                          the report. Filter report by
                                                                                                                                                                                                                          school type or school.
                                                                                                                                                                                                                          Filter by subsets of
                                                                                                                                                                                                                          students such as by
                                                                                                                                                                                                                          grade,
                                                                                                                                                                                                                          by enrollment subgroup
                                                                                                                                                                                                                          (e.g., special
                                                                                                                                                                                                                          education, gifted and
                                                                                                                                                                                                                          talented, LEP, etc.)
1016            2488            Defect            CALPADS Software Accessing 2 LEAs (Using 2 browser windows & 2 LEA When accessing CAL-PADS for 2 different LEAs. using two                                              User may use two different Sent to Developer   Medium
                                                                     User IDs) Results in Same LEA Header in Both      different user-id for each LEA. Tried to open two                                                  browsers, one for each
                                                                     Windows                                           browser widows (not tabs in a single window) to work on                                            LEA. For instance, Firefox
                                                                                                                       both LEAs at the same time. This works for a short                                                 for LEA 1 and IE for LEA 2
                                                                                                                       time but there is some function that causes the LEA in                                             to keep the logins
                                                                                                                       the header to switch to the same LEA as the other                                                  separate.
                                                                                                                       window, even though I am not logged in with that LEAs
                                                                                                                       user-id. At that point the browser windows must be
                                                                                                                       closed to continue.
                                                                                                                       This has occurred with both IE8 and Firefox 3.5.
                                                                                                                       User reported:
                                                                                                                       - One web browser, multiple windows (not tabs), trying to log in as LEA 1 in window 1 and
                                                                                                                       LEA 2 in window 2.
1012            2093            Defect            Security Module    System Error Message Displayed Upon Logon Failure System message is displayed as the result of a log in                                              n/a                        Sent to Developer   Low
                                                                                                                       failure: Login failed: "The request channel timed out
                                                                                                                       while waiting for a reply after 05:00:00. Increase the
                                                                                                                       timeout value passed to the call to Request or increase
                                                                                                                       the Send Timeout value on the Binding. The time
                                                                                                                       allotted to this
                                                                                                                       operation may have been a portion of a longer timeout."
976             2471            Defect            Reports & Extracts Enrolled List - Local ID Sort sequence count is   When sorting by Local ID in State Reporting > Online                                               Run ODS/Snapshot           Sent to Developer   Low
                                                                     incorrect                                         Maintenance > Maintain Student Data > Enrolled List,                                               reports, export to Excel
                                                                                                                       the filter does not sort numerically in sequence. In                                               and sort the Local ID
                                                                                                                       stead of 1, 2, 3, 4, etc. the system sorts 1, 100,                                                 column using Excel.
                                                                                                                       1000, etc.
957             2430            Defect            CALPADS Software System Error message is undecipherable              System error message should be changed so they are                                                 n/a                        Sent to Developer   Low
                                                                                                                       readily understood and easy easier to correct. Example:
                                                                                                                       ;;;Executing the query "Exec SPIVR_All @RecordType =
                                                                                                                       |SPRG|, @TableName =
                                                                                                                       temp.WorkSPRG810033|,@fileSubmnKey = 810033" failed
                                                                                                                       with the following error: "Conversion failed when
                                                                                                                       converting the varchar value |Y| to data type int."
798             2367            Defect            Anomaly Resolution CCE does not expand on the CCE screen             In some instances, CCE's do not expand to show the conflicting record on the CCE                   Click on the student's     Sent to Developer   Medium
                                                  Module                                                               Resolution Page.                                                                                   name to view all
                                                                                                                                                                                                                          enrollment
                                                                                                                             Situations include:                                                                          records for the student.
                                                                                                                             1) 14 day CCE - 14 days have passed and the CCE is still unresolved. The CCE displays for The CCE is resolved at
                                                                                                                             LEA 1 but not for LEA 2.                                                                     this
                                                                                                                                                                                                                          point (via Maintain
                                                                                                                             2) An enrollment record involved in the CCE was deleted in order to resolve the CCE. In this Enrollment) and will be
                                                                                                                             case, the CCE will still display until the CCE Process runs again at night                   removed
                                                                                                                                                                                                                          with the nightly CCE
                                                                                                                                                                                                                          refresh.
795             2206            Defect            Other Software       Printer-Friendly View link does not work              The "Printer-Friendly View" link for both Firefox and                                        n/a                        Sent to Developer   Low
                                                                                                                             IE is not working.
                                                                                                                             Breadcrumb trail that the link is on: SSID/Enrollment >
                                                                                                                             Online Maintenance > Search for Student > Search
                                                                                                                             Results > Student Detail
                                                                                                                             In Firefox you get a new, blank tab. In IE you get a
                                                                                                                             popup saying "Internet Explorer cannot display the
                                                                                                                             webpage" - the URL box has this in it:
                                                                                                                             javascript:modulecompletionmessage();
642             1576            Defect            CALPADS Software LEA needs to view/download rights to Independently        LEA cannot view or download the demographics for the                                         IR Charters may create     Sent to Developer   Medium
                                                                   Reporting charter data                                    Independently Reporting charters authorized by the LEA                                       LEA level accounts for
                                                                                                                                                                                                                          LEA users




12/8/2011                                                                                                                                                                                                                                                                                       17
                                                                                                                       CALPADS Known Issues Update
                                                                                                                            Open UAT Issues
                                                                                                                             Version 1.2.00




   Problem                                                                                                                                                                                                                                                         Target
                    TFS Defect ID    Classification   Sub Classification                           Title                                                             Request Description                                             Work-Around     Severity
   Number                                                                                                                                                                                                                                                       Release Date
1950                                Problem           Staff Assignments    Reporting Year 2011-2012 disappeared from pull down To reproduce.                                                                                                       High
                                                      Module               menu in Staff Assignment.
                                                                                                                               SEID: 5853106937

                                                                                                                                 1) Navigate to Staff Assignment > Click on Edit link

                                                                                                                                 2) Click on Academic Year ID


                                                                                                                                 See attached screenshot for details.
1819                                Problem           CALPADS Software Report 2.2: View of what it contains when exported to     When Report 2.2 is exported to excel, due to limitations with SSRS 2005, the totals on the                        High
                                                                       Excel.                                                    report are not displayed. See example attached.

                                                                                                                                 The design of the report requires more than 3 levels of aggregation. SSRS 2005 cannot
                                                                                                                                 handle this situation properly so cannot display aggregation totals when exported to excel.

                                                                                                                                 This is not an issue when the report is run using SSRS 2008

1747                                Problem           CALPADS Software Totals of Primary Language per school not displayed on ODS Report 2.8 - English Language Acquisition Status - Count by Primary Language                 n/a                 Low
                                                                       export of ODS Report 2.8
                                                                                                                              When exporting to Excel, the totals for the Primary Language of each school do not display
                                                                                                                              (see attachment).



1742                                Problem           CALPADS Software ODS and Snapshot Report 2.2 "Total" cell on Gender        ODS and Snapshot Report 2.2 Title III Eligible Immigrants -                                                       Low
                                                                       column displays in incorrect position                     Count by Birth Country (Spring)

                                                                                                                                 The “Total” cell displayed in the Gender column is
                                                                                                                                 listed above the cells for Male and Female. The
                                                                                                                                 “CALPADS System Design – Certification Reports
                                                                                                                                 Inventory” document indicates that the “Total” cell
                                                                                                                                 should be listed below the cells for Male and Female.
                                                                                                                                 Also, the text of the “Total” cell should be changed
                                                                                                                                 from “Total” to “All” (please see the second screen
                                                                                                                                 shot below).
1720               3585             Problem           CALPADS Software Warning IVR0008 is not summarizing correctly              See screenshot. The IVR0008 (retired SSID) is not                                             n/a                 Low
                                                                                                                                 summarizing correctly. The individual SSIDs are in the
                                                                                                                                 error message, causing the rows to repeat in the
                                                                                                                                 summary section.

                                                                                                                               Job ID: 3687018
                                                                                                                               aratty.3066621
1598                                Enhancement       Course Section       Request to Add the staff name and course section in Display the staff name and Course Section ID in the                                                                 Medium
                                                      Module               the Online Course List and Course Summary           Online Course List and the online Course Summary, as
                                                                                                                               well as provide filter options for these elements (State
                                                                                                                               Reporting > Online Maintenance > Course Data
                                                                                                                               Submissions > Course Summary and State Reporting
                                                                                                                               > Online Maintenance > Course Data Submissions >
                                                                                                                               Course List). This is needed because the relationship
                                                                                                                               between course section and the other elements is often
                                                                                                                               many to one. For example, state code=1000,
                                                                                                                               LocCrseCode=003, LocCrseName=3rd Grade,
                                                                                                                               LocCrseSection=1A, 2A, 3A, 4A, etc. Providing this
                                                                                                                               info in the initial display and also providing filters will
                                                                                                                               reduce the need repeatedly drill down to find the desired
                                                                                                                               records. It also reduce the need for ODS extract
                                                                                                                               requests. Staff name or Local staff ID is preferable to
                                                                                                                               SEID for LEAs. In addition, make the staff name a link
                                                                                                                               that when selected, returns the staff assignment screen.
1587                                Problem           CALPADS Software Modify GERR002 to display error field/code set in Error Rejected error GERR002, "Value not found in Reference                                                               Low
                                                                       Description or Create separate IVRS for each            Set" is a generic message displayed in the Error
                                                                       Field/Code Set                                          description for a variety of files and fields. The element
                                                                                                                               name is push into the "Field Name" column for display.
                                                                                                                               The bad value is never displayed on Rejected Error list.
                                                                                                                               Suggest to either create separate IVRs for each Code Set GERR0002 checks or modify Error
                                                                                                                               Description to include Code Set name.




       12/8/2011                                                                                                                                                                                                                                                    18
                                                                                                                         CALPADS Known Issues Update
                                                                                                                              Open UAT Issues
                                                                                                                               Version 1.2.00




   Problem                                                                                                                                                                                                                                                               Target
                   TFS Defect ID    Classification   Sub Classification                             Title                                                              Request Description                                          Work-Around            Severity
   Number                                                                                                                                                                                                                                                             Release Date
1586                               Problem           Fall 2 Certification   Request to add some display enhancements for         In debugging my invalid CERT063 errors it is necessary to look at the student's course       n/a                        Low
                                                     Module                 Student Course Section page                          section enrollment in detail. I can look up the student online and get to the Maintain
                                                                                                                                 Student Course Section page and see the program. So far so good. However, the
                                                                                                                                 information I am looking for, EL Service Code, is not displayed on this page, so I use
                                                                                                                                 the Manage Course Data button to get to more detail. Again, so far so good. Where we
                                                                                                                                 fail is that right now the only way to get back to the student's course section list is to
                                                                                                                                 use the browser's back button. The Course Section List in the breadcrumbs takes one
                                                                                                                                 to the generic Course Section List (not specific to the student). I would like to see two
                                                                                                                                 improvements here to make my (and everyone else's) life better: first, a 'Return to
                                                                                                                                 Student Course Section List' button, and even better, Previous and Next course section
                                                                                                                                 buttons so I could scroll through the list for this student.
1581                               Problem           Staff Assignments    Request to modify design of the SASS Full              (CALPADS Transaction ID: 2429022) I had a bunch of CERT047 missing staff                                                Low
                                                     Module               Replacement logic to allow partial postings            assignment errors (451 to be exact). I worked over the weekend to generate staff
                                                                                                                                 assignment records for a number of staff members--enough to probably resolve 2/3 of
                                                                                                                                 those errors and submitted a file with 121 new staff assignment records. When I
                                                                                                                                 checked my certification status, however, I found that I now have 10390 CERT047
                                                                                                                                 errors. Once again I have apparently fallen victim to the full replacement model that for
                                                                                                                                 some reason that is inexplicable and incomprehensible to me has been chosen for Fall
                                                                                                                                 2 data submissions. So it looks like once again, I am going to have to submit ALL of
                                                                                                                                 my SASS data. Here is another case where we really need to be able to submit smaller
                                                                                                                                 sets of data with the stipulation that the data should be added to the existing data. I
                                                                                                                                 can hear the screaming now on the Listserve as users realize that in order to fix a
                                                                                                                                 relative handful of staff assignments using the batch process that they need to submit
                                                                                                                                 ALL of their data. My displeasure is compounded by the fact that I had also made
                                                                                                                                 several dozen corrections online that are 1) now wiped out and 2) not replicated in my
                                                                                                                                 full SASS data set; said dataset is also residing on our server which I will need to make
                                                                                                                                 a special 60 mile round trip to access as I am on furlough this week.
1571                               Problem           Staff Assignments    Request to make some formatting changes to snapshot 1. Since this is a report to list "Staff Non Classroom                                          n/a                        Low
                                                     Module               4.5 report                                             Based or Support Assignments", the default parameter
                                                                                                                                 on Job Classification should not be "ALL" but should be
                                                                                                                                 pre-selected on 10, 11, and 25. Leaving the parameter
                                                                                                                                 as-is forces the user to run the report twice - once for
                                                                                                                                 the auto-run and again to narrow the selection to the
                                                                                                                                 proper settings. In addition it's very confusing to have
                                                                                                                                 the report name imply a sub-set and then have the
                                                                                                                                 actual report return the entire data set.
                                                                                                                                 2.the Staff Name sort applies the sort within a school,
                                                                                                                                 but not within the report. This is not very helpful if the
                                                                                                                                 staff works at mult sites and I want to see all the
                                                                                                                                 assignments for a specific SEID grouped together in
                                                                                                                                 order to assess total FTE.
                                                                                                                                 3. The format is really odd - each entry appears to use
                                                                                                                                 three rows that ladder down. Please change so that all
                                                                                                                                 the values are on the same row.
1570                               Problem           CALPADS Software Change file upload to reject records when system           The LEA included records for a school that is not part of                                                               Low
                                                                          detects invalid column value                           their LEA. The LEA was surprised the system failed the
                                                                                                                                 entire upload. This should be a validation error not a
                                                                                                                                 upload error – why should the entire file be reject if there
                                                                                                                                 are some records with invalid data in one field?
1561                               Problem           Fall 2 Certification 2.6 Snapshot report - Total Row contains literal "Data 2.6 Snapshot report - Total Row contains literal "Data                                       1) Export the report as    Low
                                                     Module               Regions within table/matrix cells are ignored", actual Regions within table/matrix cells are ignored", actual                                       CSV and then import into
                                                                          total seems to be in row above.                        total seems to be in row above.. Please see Oakldale's                                       excel
                                                                                                                                 2.6 Snapshot report attached                                                                 or
                                                                                                                                                                                                                              2) Export the report as
                                                                                                                                                                                                                              PDF
1560                               Problem           CALPADS Software User request to have list of Upload Failed Errors            User has requested a document where the Upload Failed                                      n/a                        Low
                                                                      someplace for better SIS file output                         errors are provided. Something similar to the Error
                                                                                                                                   List or included in the Error List.

                                                                                                                                   Reason for the request is so the user can better
                                                                                                                                   program their Local SIS. The LEA would like to be aware of
                                                                                                                                   possible errors so they can check for these validations
                                                                                                                                   locally.




       12/8/2011                                                                                                                                                                                                                                                          19
                                                                                                                            CALPADS Known Issues Update
                                                                                                                                 Open UAT Issues
                                                                                                                                  Version 1.2.00




   Problem                                                                                                                                                                                                                                                                Target
                   TFS Defect ID    Classification   Sub Classification                               Title                                                                Request Description                                              Work-Around     Severity
   Number                                                                                                                                                                                                                                                              Release Date
1556                               Problem           Course Section         Request to create a new validation IVR if invalid value   Request to create a new validation IVR if invalid value                                         n/a                 Low
                                                     Module                 entered in School of Delivery field (e.g., value of       entered in School of Delivery field (e.g., value of
                                                                            "INVALID" entered instead of CDS Code)                    "INVALID" entered instead of CDS Code)

                                                                                                                                   This should be a validation error not a upload error – why
                                                                                                                                   should the entire file be reject if there is invalid
                                                                                                                                   data in
                                                                                                                                   one field?
1554                               Problem           Reports & Extracts     Request for 4.3 - Staff Teaching Assignment - Detail - the 4.3 report is almost identical to the traditional PAIF                               n/a                           Low
                                                                            add column to show count students for each course      forms LEAs are familiar with using to assess data
                                                                            section                                                accuracy. What is missing is info on student enrollment
                                                                                                                                   counts per section. Please change this report by
                                                                                                                                   adding an additional column to show the student per
                                                                                                                                   course section.
                                                                                                                                   Enable the ability to drill down into the student count so
                                                                                                                                   to produce a new report listing the SSIDs enrolled in the
                                                                                                                                   course section.
1553                               Problem           Fall 2 Certification   Request for report 4.3 Snapshot report - add filter to For large LEAs, this report will be very big. Sometimes                                  n/a                           Low
                                                     Module                 pull report by Local Staff ID or by SEID               LEAs may want to look at a particular staff as well in
                                                                                                                                   order to analyze the cert reports. Please consider
                                                                                                                                   adding filter by SEID or Local staff ID. Please work in
                                                                                                                                   tandem with 1822.
1542                               Problem           Reports & Extracts     Request to add more columns to ODS report 2.7          Please add State Crs code, Local Crs Code, and Local                                                                   Low
                                                                                                                                   Section ID at minimum to make this report useful. Also
                                                                                                                                   add Course Name if possible. As it is currently
                                                                                                                                   designed, it isn't informative - the data does not relate to
                                                                                                                                   anything identifiable. In addition, I don't understand what
                                                                                                                                   info the #Course Section column comes from or how it
                                                                                                                                   is to be used.
1533                               Problem           Reports & Extracts     Download Rejected Extract Page - request to be able to Currently, the Download Rejected Records Extract screen is divided into these pages:                                   Low
                                                                            download all file types on one page
                                                                                                                                   # SSID Rejected Records - Download a SSID Rejected Records file
                                                                                                                                   # Student Information Rejected Records - Download a Student Information Rejected Records
                                                                                                                                   file
                                                                                                                                   # Student Program Rejected Records - Download a Student Program Rejected Records file
                                                                                                                                   # Staff Demographics Rejected Records - Download a Staff Demographics Rejected Records
                                                                                                                                   file
                                                                                                                                   # Staff Assignment Rejected Records - Download a Staff Assignment Rejected Records file
                                                                                                                                   # Course Section Rejected Records - Download a Course Section Rejected Records file
                                                                                                                                   # Student Course Section Rejected Records - Download a Student Course Section Rejected
                                                                                                                                   Records file

                                                                                                                                      User would like to have all on one page instead.


1532                               Problem           Reports & Extracts     Request to remove N/A as a filter default for             If the reason for the report 4.5 non classroom                                                                      Low
                                                                            snapsot/ods report 4.5                                    assignments why would the dropdown default have N/A
                                                                                                                                      included? This should be part of the default. What this
                                                                                                                                      means is that most times when this report is run the N/A
                                                                                                                                      box will need to be unchecked so you don‟t get
                                                                                                                                      teachers. Please have the developers remove N/A is
                                                                                                                                      the default.
1523                               Problem           Staff Demographics A user reporting that staff demographic file taking too       I submitted this file about 5:33 pm (time below is off by                                       n/a                 Low
                                                     Module             long to process                                               a couple of minutes). Below is a demographic file with
                                                                                                                                      63 records in it. It should not take 7 minutes to process
                                                                                                                                      the file. What happens when we are processing larger
                                                                                                                                      files? It will take way too long. Please have the
                                                                                                                                      developers look at the speed of these files and the time
                                                                                                                                      stamps.

                                                                                                                                      [cid:image001.jpg@01CB7D13.AE5CD080]
                                                                                                                                      UAT - 030
1516                               Problem           Reports & Extracts     Request to freeze header columns on reports               Request to freeze all column headers on Reports so that they are visible when scrolling down.                       Low

1508                               Problem           Fall 2 Certification   Request to allow a Certification Error Download -         Is there any way to download the Certification Errors? It                                                           Medium
                                                     Module                 usability                                                 would be helpful to be able to see the errors all in one
                                                                                                                                      place.




       12/8/2011                                                                                                                                                                                                                                                           20
                                                                                                                           CALPADS Known Issues Update
                                                                                                                                Open UAT Issues
                                                                                                                                 Version 1.2.00




   Problem                                                                                                                                                                                                                                                                    Target
                   TFS Defect ID    Classification   Sub Classification                               Title                                                                 Request Description                                                 Work-Around     Severity
   Number                                                                                                                                                                                                                                                                  Release Date
1506                               Problem           Fall 2 Certification   Request to expand CERT048 (fatal) to exclude staff        Request to expand CERT048 (fatal) to exclude staff                                                  n/a                 Medium
                                                     Module                 members whose hire date is AFTER info day                 members whose hire date is AFTER info day.

                                                                                                                                    Staff member has a SDEM record with both Effective and
                                                                                                                                    Employment start date = 10/11/2010. Since there is a 30
                                                                                                                                    day period to evaluate staff demographic records, this
                                                                                                                                    SDEM record triggers CERT048:No Course Section for
                                                                                                                                    Teaching Job Classification. However, the user would
                                                                                                                                    like staff members starting after Census Day to be
                                                                                                                                    excluded from this error.
1504                               Problem           Course Section         Request to create a IVR warning when course section Need warning when course section records are                                                              n/a                 Low
                                                     Module                 records are attached to SEIDs that do not have staff    attached to SEIDs that do not have staff demographic
                                                                            demographic records                                     records.
1485                               Problem           Course Section         Request to add filters to Course summary screen: EID, When troubleshooting course section records, SEID,                                                                          Low
                                                     Module                 local Staff ID, local course id and state course code - Local Staff ID and local and state course codes need to
                                                                            Usability                                               be added as a optional filter.

                                                                                                                                      [cid:image001.jpg@01CB7C08.0C9E61C0]
1484                               Problem           Fall 2 Certification   If SDEM added in error, CERT084 results, cannot           Once an LEA adds a SDEM record, it                                                                  n/a                 Medium
                                                     Module                 delete the SDEM if it is the only SDEM record             can't be deleted if it is the only remaining SDEM record - at least not online. Add functionality
                                                                                                                                      to allow an SDEM record to be deleted.
                                                                                                                                      Need to be able to delete SDEM record in order to resolve CERT084

1483                               Problem           Course Section         Request to retain previously selected filter options on   Request to save filter values on Course Summary page                                                                    Low
                                                     Module                 the Course Summary and Course List pages after the        after each posting of a Course Section record. Ex: save
                                                                            user adds a course section Online                         the school value and term
1482                               Problem           Student Course         Request to Trigger SCSE0139 when School of Delivery       Currently the 139 validation checks the following fields:                                           n/a                 Low
                                                     Section Module         code does not exist in the ODS                            10.13 Local Course ID
                                                                                                                                      10.14 Course Section ID

                                                                                                                                      user is requesting that it also check the following field:
                                                                                                                                      10.05 School of Course Delivery

                                                                                                                                      Otherwise, the records pass validations but do not actually post.
1478                               Problem           Course Section         Request for U/I - Should not have to click "Cancel" to    State Reporting > Online Maintenance > Course Data                                                  n/a                 Low
                                                     Module                 edit Course Section Info when Validation Errors are       Submissions > Course Summary > Course Details
                                                                            found.
                                                                                                                                      Test Scenario 4.1.2

                                                                                                                                 When I enter Course and Course Section Information on
                                                                                                                                 the Course Details page and click "Validate", sometimes
                                                                                                                                 I get Validation errors. I am not able to correct the
                                                                                                                                 Validation Errors unless I click "Cancel" within the
                                                                                                                                 Course Data Validation Results table. This is an extra
                                                                                                                                 step in my opinion. Instead of needing to click
                                                                                                                                 "Cancel", I should be able to change the necessary
                                                                                                                                 information from this page and the "Post" button should
                                                                                                                                 become "unhidden" once I change any info on the page. I
                                                                                                                                 should be able to press "Post" from this same page
                                                                                                                                 instead of being required to click "Cancel" beforehand.
                                                                                                                                 This makes it harder to navigate.
1472                               Problem           Course Section     Request to display the list of records on the Submission I think it would be helpful if the Submission Details bread                                                                  Low
                                                     Module             Details page instead of each record at a time            crumb of passed records would give us a list of records,
                                                                                                                                 similar to the rejected records, rather than opening the
                                                                                                                                 details of the first record. I usually have a large amount
                                                                                                                                 of records and in order to look at a specific one I have to
                                                                                                                                 click Next Record too many times.
1462                               Problem           Staff Demographics Request to add Local staff ID to the Error screen -      On State Reporting > Manage Submissions > Submission                                                                         Low
                                                     Module             Usability                                                Status > File Details > Rejected Records



                                                                                                                                      The request is to add the Staff Local ID in addition to
                                                                                                                                      the SEID. Having only the SEID forces the user to go
                                                                                                                                      through an extra step of looking up the staff by SEID
                                                                                                                                      to get the Local ID, then look up the rest of the staff
                                                                                                                                      information in the SIS.




       12/8/2011                                                                                                                                                                                                                                                               21
                                                                                                                         CALPADS Known Issues Update
                                                                                                                              Open UAT Issues
                                                                                                                               Version 1.2.00




   Problem                                                                                                                                                                                                                                                      Target
                   TFS Defect ID    Classification   Sub Classification                             Title                                                                Request Description                                      Work-Around     Severity
   Number                                                                                                                                                                                                                                                    Release Date
1461                               Problem           Course Section       Course Section SEID Lookup - Usability                    When I adding a course, under the Course Section                                                            Low
                                                     Module                                                                         Information, there is a Lookup for staff. Is this suppose
                                                                                                                                    to give us a list to choose from??

                                                                                                                                 Currently, you have to know the SEID, enter it and then
                                                                                                                                 click the lookup to verify the Staff Name. Not very
                                                                                                                                 efficient. A true lookup of staff with the ability to select
                                                                                                                                 the staff person from a list is preferred.
1458                               Problem           Student Course       duplicate SSIDs for student course sections should not Maintain Student Course Section: Maintain                                                  n/a                 Medium
                                                     Section Module       be allowed to be entered - Potential new IVR           (Add/Update/Delete) Student Course Section records

                                                                                                                                    Multiple SCSE records for the same student/SSID is allowed for the same CRSE record.

                                                                                                                                    Should duplicates be allowed?
1455                               Problem           Course Section       Adding students to a Course Section - couple Usability    Couple usability requests from user:                                                                        Low
                                                     Module               suggestions for SSID Look up and Add button
                                                                                                                                    1) User would like to change the Add Students to
                                                                                                                                    Add/Edit students button for the page:
                                                                                                                                    State Reporting > Online Maintenance > Course Data
                                                                                                                                    Submissions > Course List > Course Section List

                                                                                                                                    See screenshots.

                                                                                                                                    2) They would like the SSID look up to have the ability
                                                                                                                                    to search by partial names. Page:
                                                                                                                                    State Reporting > Online Maintenance > Course Data
                                                                                                                                    Submissions > Course List > Course Section List >
                                                                                                                                    Student Course Section List > Student Course Section

                                                                                                                              See screenshots.
1451                               Problem           Student Course       Request to trigger SCSE0139 on both upload and post Currently the IVR (SCSE0139: Student Course Section                                                               Medium
                                                     Section Module                                                           record must have a corresponding Course Section
                                                                                                                              record) is only run when the user posts the SCSE file
                                                                                                                              and not during processing. If errors are found upon post
                                                                                                                              the message that the user gets is PF0001 - School
                                                                                                                              Status is 'Post Failed' and one or more records failed
                                                                                                                              during Posting. To view these records go to the rejected
                                                                                                                              records link on the File details page.

                                                                                                                                Request to change SCSE0139 to trigger on both Upload
                                                                                                                                and Post.
1450                               Problem           Course Section       Ability to submit small batches of CRSE and SCSE with Users would like the ability to ADD CRSE/SCSE records without replacing the existing                            Medium
                                                     Module               A transaction to add and not replace                  records in the school. User suggested allowing using transaction type code = A that would
                                                                                                                                ADD the records only and not replace the existing records.
1439                               Problem           Course Section       Request to show Invalid Education Program Course      It would be nice to have Invalid Education Program                                          n/a                 Low
                                                     Module               Content code and CTE State Course Code separately Course Content code or CTE State Course Code
                                                                          for CRSE0137                                          listed separate. Just a thought.

                                                                                                                                    The page requested is:

                                                                                                                                    State Reporting > Manage Submissions > Submission
                                                                                                                                    Status > File Details > Rejected Records
1438                               Problem           Staff Demographics Request to have CERT054 trigger as IVR on CRSE              CERT054 (CRSE with no matching SDEM) should be                                          n/a                 Low
                                                     Module             upload                                                      an IVR for processing the CRSE file upon upload.

                                                                                                                                    Having it as a CERT error means we will have to wait
                                                                                                                                    one day before we find out this problem.




       12/8/2011                                                                                                                                                                                                                                                 22
                                                                                                                         CALPADS Known Issues Update
                                                                                                                              Open UAT Issues
                                                                                                                               Version 1.2.00




   Problem                                                                                                                                                                                                                                                             Target
                   TFS Defect ID    Classification   Sub Classification                             Title                                                                        Request Description                                     Work-Around     Severity
   Number                                                                                                                                                                                                                                                           Release Date
1436                               Problem           Staff Demographics Request to include additional verbage on the screen for I believe this error is working correctly – however I think the                                    n/a                 Low
                                                     Module             error SDEM0110                                          write up should add something like if the all of the race
                                                                                                                                fields are blank then the missing field must have a „Y‟.

                                                                                                                                   SDEM< Error Execution Log:
                                                                                                                                   SDEM0110

                                                                                                                                   Invalid Staff Race Missing Indicator and Staff Race Code
                                                                                                                                   Combination

                                                                                                                                   If one or more of the Staff Race Codes is populated
                                                                                                                                   Then Staff Race Missing Indicator must be equal to N or
                                                                                                                                   blank

                                                                                                                                   Fatal

                                                                                                                                   fail ?

                                                                                                                                   Y

                                                                                                                                   Is this explanation correct? - my record did not have data in
                                                                                                                                   race and the indicator was a N. I agree that I should get an
                                                                                                                                   error - however this explanation does not really explain the
                                                                                                                                   reason that I got the error.
1431                               Problem           Staff Demographics Request to Add Field Name on the Submission Details        Please add Field name to this screen                                                            n/a                 Low
                                                     Module             Page
                                                                                                                                   State Reporting > Manage Submissions > Submission
                                                                                                                                   Status > File Details > Submission Summary - CRSE >
                                                                                                                                   Submission Details

                                                                                                                                   On the Rejected Record Record Layout Details, the user would like the Field causing the error
                                                                                                                                   to be displayed at the top of the screen.
1424                               Problem           Staff Demographics Local Record ID is not displayed                           The Local Record ID is not displayed in the application                                                             Low
                                                     Module                                                                        (only the Local Staff ID is under the “Local ID” field).
1410                               Problem           Staff Assignments  FW: Missing sort/filter for non-classroom assignment       Dropdown for non-classroom based assignment values                                                                  Medium
                                                     Module             dropdown                                                   should be filtered to allowable values depending on the
                                                                                                                                   job classification code. These should be sorted
                                                                                                                                   alphabetically and not by the numerical code.

                                                                                                                                   ---------------------------------------------------------------------



                                                                                                                                   State
                                                                                                                                   Reporting<https://preprod.calpads.ca.gov/StateReporting
                                                                                                                                   Home.aspx> > Online
                                                                                                                                   Maintenance<https://preprod.calpads.ca.gov/StRep_Onli
                                                                                                                                   ne_OnlineMaintenanceHome.aspx> > Staff Data
                                                                                                                                   Search<https://preprod.calpads.ca.gov/StRep_Online_St
                                                                                                                                   affData_Search.aspx> > Staff
                                                                                                                                   List<https://preprod.calpads.ca.gov/StRep_Online_StaffD
                                                                                                                                   ata_StaffList.aspx?&bc=X98tGmiIDn%2bXJ9TCcw9Btg%
                                                                                                                                   3d%3d> > Staff
                                                                                                                                   Details<https://preprod.calpads.ca.gov/StRep_Online_St
                                                                                                                                   affData_StaffDetails.aspx?seid=agUNeS%
                                                                                                                                   2bNtKYRiNiaPk0ckA%3d%3d&bc=X98tGmiIDn%
                                                                                                                                   2bXJ9TCcw9Btg%3d%3d> > Assignment
                                                                                                                                   History<https://preprod.calpads.ca.gov/StRep_Online_St
                                                                                                                                   affData_AssignmentHistory.aspx?seid=agUNeS%
                                                                                                                                   2bNtKYRiNiaPk0ckA%3d%3d&bc=X98tGmiIDn%
                                                                                                                                   2bXJ9TCcw9Btg%3d%3d> > Assignment




       12/8/2011                                                                                                                                                                                                                                                        23
                                                                                                                           CALPADS Known Issues Update
                                                                                                                                Open UAT Issues
                                                                                                                                 Version 1.2.00




      Problem                                                                                                                                                                                                                                                               Target
                    TFS Defect ID    Classification   Sub Classification                              Title                                                                Request Description                                                Work-Around     Severity
      Number                                                                                                                                                                                                                                                             Release Date
1408                                Problem           Fall 2 Certification   Create a New Certification Error similar to CERT003      Please create a new Certification Error that requires Staff Demographic records to have an        n/a                 Low
                                                      Module                                                                          effective start date for the current academic year, similar to Cert Error 003.

                                                                                                                                   The system will check to see if there is an effective start date on or after July 1 of the current
                                                                                                                                   academic school year for teachers that have an empty employment end date or the
                                                                                                                                   employment end date is after the current Info Day.
1398                                Problem           Staff Assignments  FW: Missing validation of staff assignments--IVRs         System allows nonsensical assignments for a particular                                               n/a                 Medium
                                                      Module             sorely needed                                             job classification (e.g., superintendent as non-classroom
                                                                                                                                   assignment for a job classification of itinerant teacher).
                                                                                                                                   Allows multiple assignment records for the same staff,
                                                                                                                                   school, and job classification code. Allows repeated non-
                                                                                                                                   classroom based job codes in the same assignment
                                                                                                                                   record and across assignment records.
1391                                Problem           Staff Assignments  SEID and staff name should be visible at all times (e.g., SEID and staff name are no longer visible as you scroll                                              n/a                 Low
                                                      Module             Staff Assignment Add/Edit screen)                         down the assignment screen. These should be visible at
                                                                                                                                   all times and should be standard for all applicable
                                                                                                                                   screens throughout the application.
1388                                Problem           Staff Demographics Years of service fields on Staff Demographics should      The years of service fields in SDEM accepts “0” but in                                               n/a                 Low
                                                      Module             not accept value of 0                                     CBEDS PAIF it had to be at least 1. Are we using a
                                                                                                                                   different definition for CALPADS?
505                                 Problem           CALPADS Software Links in extracted Excel Reports should be removed          User requests that the hyperlinks in downloaded Excel                                                n/a                 Low
                                                                                                                                   reports should be made removed since they are no longer
                                                                                                                                   linked to the CALPADS application to launch the linked
                                                                                                                                   reports. The links in the pdf format are disabled.




        12/8/2011                                                                                                                                                                                                                                                            24
                                                                   CALPADS Known Issues Update Version 1.2.00




                                                                            SEVERITY CODE DEFINITIONS




          Severity                                                     Definitions1                                                                            Examples
          Critical - 1   * System Failure; no further processing is possible. System is unusable.                                   * Login page not accessible by any users

           High - 2      * Major functionality is significantly affected; system is usable, but severely restricted. A workaround   * Access granted to restricted data
                         can be identified to continue processing until a fix is available.                                         * Data changes are not saved
                         * Unable to proceed with a select function or report. No workaround can be identified to continue          * Data changes are saved but not displayed
                         processing until a fix is available.                                                                       * Notification message does not match the user situation
                                                                                                                                    * Report totals are incorrect
                                                                                                                                    * A user cannot login
                                                                                                                                    * No error message provided for incomplete function
                                                                                                                                    * Report times out

         Medium - 3      * Able to proceed with select function or dependents; however capability is restricted.                    * Report can be exported to one file format but not another
                         * A feature is not working; however, processing can continue.                                              * Order of tabs is not consistent for all pages
                         * A workaround is easily identified.                                                                       * Field labels do not match actual field values
           Low - 4       * Minor cosmetic: may be corrected by a documentation change, or by a text revision on a screen; no        * Spelling errors
                         function is affected; processing can continue with no impact.                                              * Screen appearance
                                                                                                                                    * Date formats are inconsistent across screens

1                        Please note the severity definitions were clarified on March 4, 2010. Tickets processed after this date will comply with the defintions provided above.
    The definitions




    12/8/2011                                                                                                                                                                                     25

								
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