EMERGENCY EVACUATION

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EMERGENCY EVACUATION Powered By Docstoc
					 Emergency Management Procedure


CSIRO Australia Telescope National Facility
Paul Wild Observatory, Narrabri NSW
August 2011


 [Title]
Revision History:
Version               Document Status       Remarks
1.0 April 1999              1st Edition     1st release
1.x until Sep. 2006         Minor updates   Updates to names and numbers
2.0 February 2007           New release     Complete revision and expansion
3.0 September 2009          New release     Complete revision and expansion
4.0 August 2011             Minor updates   Updates to HSE Contact pages




                                                                              2
                   EMERGENCY MANAGEMENT PROCEDURES
                     Paul Wild Observatory Narrabri
                              CONTENTS
SECTION 1--------------------------------------------------------------------------------------------------------------------- 4
        GENERAL GUIDELINES ----------------------------------------------------------------------------------------------- 4
        INTRODUCTION --------------------------------------------------------------------------------------------------------- 4
        EVACUATION PROCEDURE ----------------------------------------------------------------------------------------- 5
                        Evacuation Assembly Area --------------------------------------------------------------------------------------- 6
                        Emergency Evacuation routes from the Observatory --------------------------------------------------------- 7
                        Emergency Control Organisation Contacts --------------------------------------------------------------------- 8
SECTION 2--------------------------------------------------------------------------------------------------------------------- 9
        EMERGENCY MANAGEMENT PLAN ----------------------------------------------------------------------------- 9
SECTION 3-------------------------------------------------------------------------------------------------------------------- 12
        EMERGENCY RESPONSE PLANS ----------------------------------------------------------------------------------12
SECTION 4-------------------------------------------------------------------------------------------------------------------- 37
        EMERGENCY MANAGEMENT -------------------------------------------------------------------------------------37
                        Definitions --------------------------------------------------------------------------------------------------------- 37
                        Emergency Control Point ---------------------------------------------------------------------------------------- 38
                        Emergency Control Organisation – Roles and Responsibilities -------------------------------------------- 38
                        During an Emergency -------------------------------------------------------------------------------------------- 39
                        Recovery from an Emergency ----------------------------------------------------------------------------------- 40
SECTION 5-------------------------------------------------------------------------------------------------------------------- 41
        WARDEN ZONES / BUILDING PLANS ---------------------------------------------------------------------------41
        Control Building First Floor - Zone 1 ---------------------------------------------------------------------------------42
        Control Building Ground Floor - Zone 1 ------------------------------------------------------------------------------43
        Visitors Centre - Zone 2--------------------------------------------------------------------------------------------------44
        Antenna Lab - Zone 3 ----------------------------------------------------------------------------------------------------45
        Work Shop - Zone 3 ------------------------------------------------------------------------------------------------------46
        Cryogenics & Receiver Labs - Zone 4 ---------------------------------------------------------------------------------47
        Lodge - Zone 5 ------------------------------------------------------------------------------------------------------------48




                                                                                                                                              3
SECTION 1
GENERAL GUIDELINES
CSIRO has a duty of care under the Occupational Health and Safety (Commonwealth Employment) Act 1991 to protect
the health and safety of staff and other personnel on CSIRO property. In relation to emergency situations, CSIRO has a
specific responsibility to provide and maintain a means of access to, and egress from, the workplace that is safe and
without risk to health.

Emergencies such as fires, bomb threats, gas leaks, chemical spills and civil disturbances can occur at any time. CSIRO
will comply with Commonwealth & State legislation, regulations and codes of practice, the Building Code of Australia,
and relevant Australian Standards to minimise risk during any emergency.

The five elements of successful emergency procedures are:
        Prevention:       removing and/or managing hazards that face the Organisation
        Planning:         emergency plans that are established and practised
        Response:         implementation of plans
        Recovery:         restoration of services
        Review: review of actions taken

Australian Standard AS3745 Emergency Control Organisation and Procedures for Buildings, Structures and
Workplaces provides guidance for the development and implementation of emergency plans.

Tenants on CSIRO-controlled sites must be consulted when developing emergency plans. An agreement should be
reached with all concerned to take directions from the Emergency Control Organisation (ECO), irrespective of their
employer.

Local neighbours, both commercial and residential, become stakeholders in emergency management and must be given
consideration during the planning process.



INTRODUCTION
Staff should become familiar with the information and procedures contained in this booklet. In case of an emergency,
some emergency information and evacuation maps are reproduced on information boards in all of the zones.




                                                                                                                     4
EVACUATION PROCEDURE
In the event of fire or other emergency a continuous bell and/or siren depending on your location on site will sound
throughout the buildings.

        • Evacuate the building via the nearest Safe Emergency Exit and proceed to the Evacuation Assembly Area
          (lawn north of the Lodge, near tennis court)
        • Obey the instruction of the Wardens
        • Do not re-enter the buildings without authorisation of the Chief Warden




(b) When the bell/siren sounds you                                 should take the following action:

     (i) Check your surroundings
         Ensure that colleagues in offices and common rooms have heard the alarms and are leaving the       building. If
     there are any visitors in your immediate area please provide any assistance necessary.     Leave       your work
     area, closing all office and laboratory doors behind you.
     (ii) Leave the building quickly without panic or delay
        From the upper floors egress should be via the nearest appropriate emergency stairs. A diagram of
        each of these exits is located on the safety boards located in each building; please ensure that you are familiar
     with these exits.

        Under no circumstance should the lift be used

        Follow all directions given by the Floor Wardens.

        Proceed to the Evacuation Assembly Area on the lawn north of the Lodge (near tennis court) -        unless
     otherwise instructed.

     (iii) Do not attempt to re-enter the building until authorised
         This is important even in the event of a false alarm. Alarms need to be reset before the buildings are       re-
     occupied.

     (iv) After hours
          If you are on site after hours and the alarms sound, please contact the on-site on-call person and then leave
     the building immediately and proceed to the Evacuation Assembly area. You should                 remain contactable
     and be available to assist the Emergency Services as requested.




                                                                                                                       5
Evacuation Assembly Area




               The emergency assembly point just outside the lodge, near the old tennis court
                            is marked by signs on one of the lighting towers.




                                                                                                6
Emergency Evacuation routes from the Observatory

KEEP ESCAPE ROUTES FREE AT ALL TIMES for emergency vehicle access and site evacuation!

All emergency escape routes from the observatory are indicated in the sketch below.

If accessible, the primary escape route is the entrance road to Yarrie Lake Road. The second choice is to leave via the
road along the telescope track to the east, onto CSIRO road (formerly “Culgoora Lane”). As a last resort, there is a third
option by using the road passing by antenna 6, continuing beyond it towards the southwest.




                                                                                                                        7
Emergency Control Organisation Contacts
For Emergency or potential emergency:
• Internal Emergency assistance                  4000, 91

External calls, first dial “0” for an outside line:
        • Emergency assistance                   000
        • Police                                 6792 7199
        • Fire                                   6792 5107
        • Ambulance                              131 233
        • Poisons information centre             131 126
        • Electricity (Country Energy)           132 080
        • Comcare (Incident reporting)           1300 366 979


Divisional Emergency Contact Numbers

Role                                                  Name                           Contact No
Director                                              Phil Diamond                   4300
HSE Leader - CASS                                     Kylie Fraser                   4567
Site Manager                                          Brett Hiscock                  4069
HSE Officer                                           Mick Shields                   4050
CPS Coordinator/Security Officer                      Clarrie Leven                  4066
Media Liaison                                         ???                            ???
CSIRO                                                 AFTER HOURS                    1300 363 400
Emergency Personnel                                   (Put in link)


Emergency Procedure Quick Guide
     1. Do not endanger your own safety.
     2. Where safe to do so, protect the safety of others by, for example, securing the emergency site and
        initiating an evacuation.
     3. Call for help. Emergency numbers are located on safety boards and in blue telephone directories
        around the site. The internal emergency number is ext 4000 or 91.
        Emergency Services on 0-000 after-hours. When calling from a mobile phone, 112 is the preferred
        emergency services number.
     4. Ensure that at least one Divisional contact person has been informed of the emergency – Reception,
        HSE Manager or site HSE Officer/Chief Warden/Divisional Executive.
     5. Locate the local Emergency Procedures. A copy is available at Reception and an electronic version
        can be found on the intranet home page (insert link).
     6. Identify and follow the relevant emergency procedure.




                                                                                                         8
SECTION 2
EMERGENCY MANAGEMENT PLAN

                                                       OVERVIEW

The Emergency Plan for the Paul Wild Observatory, Narrabri of the Australia Telescope National Facility:
           1)   Provides the basis for the conduct and co-ordination of operations at the Paul Wild Observatory during an
                emergency;
           2)   Establishes the authority, responsibilities, functions and operations of all staff and visitors on site during
                an emergency.

This plan shall become operative automatically:
      1)        On the authority of any of the following officers:
                               Director
                               Deputy Director
                               Executive Manager
                               Site Manager
                               HSE Manager or Officer
                               Research Program Leaders
                               Chief Warden

      2)        At the instruction of the civil emergency services.


Emergency Control Point(s)
      1)        Location 1: Reception Desk (Control Building), or

      2)        Location 2:               Conference room (Control Building)


Communications and Public Information
      1) Officers authorised to talk to the media:
                   Director
                   Deputy Director
                   Executive Manager
                   Site Manager
      2) What to do if the media approaches you!
                   Make no comment on the emergency.
                   Direct the media to one of the officers listed above.




                                                                                                                                 9
                                   DUTIES AND RESPONSIBILITIES

1. Receptionist
       1.   Notify Chief Warden immediately.
       2.   Call for emergency services if required.
       3.   Activate evacuation alarm if required.


2. General Staff
        Alert (‘bell and/or siren’, depending on location)  be prepared, safely shut down equipment
                                                             and wait for further instructions
        Evacuation Alarm (continuous bell 2nd time)  leave via the nearest exit
                1.     Do not remain to complete experiments or telephone calls.
                2.     Go to the Assembly Area on the lawn north of the Lodge (near tennis court).
                3.     Ensure that visitors and contractors assemble at the dedicated signpost in the Assembly Area.
                4.     Keep clear of the roadway.
                5.     Do not re-enter any building until the all-clear is given.
                6.     Obey all instructions from ECO members and emergency services personnel.

       Staff can help eliminate or reduce the risks associated with emergencies by:
                  1. Minimising in your area:
                                the number of gas cylinders; and
                                the quantity of flammable solvents, hazardous chemicals, paper, clutter, etc.
                2. Knowing your closest exit and location of the Assembly Area.
                3. Not obstructing emergency exits.


3. Emergency Control Organisation
       The Emergency Control Organisation (ECO) shall:
                  1.   Evaluate the nature and location of the fire or other emergency.
                  2.   Ensure the Fire Brigade has been called and the evacuation alarms activated if these actions are
                       required.
                  3.   Arrange for other emergency services (e.g. ambulance) if required.
                  4.   Send members of staff to the site entrances to direct emergency vehicles to the correct location of
                       the emergency.
                  5.   Take charge of any initial attempts to deal with the emergency, if practical.
                  6.   Collate the verbal reports of evacuation status from Emergency Response Team personnel.
                  7.   Give the all clear after consultation with the Fire Brigade.




                                                                                                                          10
                       TYPES OF EMERGENCIES AND PROCEDURES

Category 1:     FIRE, CHEMICAL SPILLS, GAS RELEASES

                                      Action
                                                                            Person Responsible
                                                                    Officer discovering emergency
     1.    Report emergency to Reception (ext. 4000, 91)
                                                                    Reception
     2.    Notify Chief Warden
                                                                    Chief Warden
     3.    Initiate evacuation procedures on alarm activation
                                                                    Receptionist
     4.    Contact relevant civil emergency services
                                                                    Chief Warden
     5.    Establish Emergency Control Point
                                                                    ECO
     6.    Secure emergency scene for investigation
                                                                    Fire Brigade
     7.    Eliminate hazards from damaged utilities
                                                                    Fire Brigade
     8.    Rescue
                                                                    Fire Brigade
     9.    Fire fighting
                                                                    First-Aid Officers
     10. Notify hospitals of casualties including number and type
                                                                    Director or delegate
     11. Establish news release system
                                                                    ECO
     12. Mobilise necessary staff and equipment
                                                                    Director or delegate
     13. Warn neighbouring organisations and residents
         ECO = Emergency Control Organisation




Category 2:     BOMB THREAT, PUBLIC DEMONSTRATION OR THREAT

                                      Action                                    Person Responsible
                                                                    Person discovering emergency
    1.    Report emergency to Reception (ext. 4000, 91)
                                                                    Reception
    2.    Notify Emergency Response Team
                                                                    ERT Leader
    3.    Establish emergency control centre
                                                                    Emergency Response Team
    4.    Evacuate area if required
                                                                    Reception
    5.    Contact relevant civil emergency services
         ECO = Emergency Control Organisation
         ERT = Emergency Response Team




                                                                                                     11
SECTION 3
EMERGENCY RESPONSE PLANS
The following pages contain single-page posters covering some emergency scenarios:

Each poster outlines the tasks of all involved in a certain kind of emergency, comprising both staff in general and those
who have functions to fulfil in cases of emergency (such as e.g. the Fire Captain).




                                                                                                                        12
               EMERGENCY
                 MAJOR EMERGENCY
      POLICE / AMBULANCE / FIRE
               DIAL 0-000
             Paul Wild Observatory, 1828 Yarrie Lake Road
                        Yarrie Lake NSW 2390
                  Then proceed as for minor incident.

                    MINOR INCIDENT
 WORKING HOURS
   Communications Officer / Chief Warden /
   Fire Control Officer / First Aid Co-Ordinator          91, 4000
      Give name, location and details of injury or incident

 AFTER H OURS
    On-Site On-Call staff
      Give name, location and details of injury or incident
       (See Emergency Responders & HSE Contacts on this board for numbers)


      EVACUATION WARNING SIGNAL
         Continuous BELL (2nd time)
              Evacuation Assembly Point
             LAWN NORTH OF LODGE
                            (near tennis court)
 Local hospitals and doctors
   Narrabri Hospital:                   11 Cameron St, Narrabri     0-6799 2800
   Wee Waa Community Hospital:               Alma St, Wee Waa       0-6795 0400
   Namoi Medical Services:           4/159 Maitland St, Narrabri    0-6792 4333
   Wee Waa Medical Centre:              29 George St, Wee Waa       0-6795 1100



                                                                             13
                               Narrabri - Emergency Responders and
                               Health Safety & Environment Contacts
Emergency Responders – Emergency Control Organisation & Wardens
                 Robin Wark                                  Brett Hiscock
                                                                                                     John Bateman
                 Chief Warden                                Deputy Chief Warden
                                                                                                     Warden
                 Control Bld – 1st                           Control Bld –ground
                                                                                                     Visitors Centre
                 floor                                       floor
                                                                                                     x4056, 4028 (ah)
                 x4052, 4030 (ah)                            x4069, 4036 (ah)
                 Clarrie Leven                               Scott Munting
                                                                                                     Meg Rees
                 Warden                                      Warden
                                                                                                     Warden
                 Antenna Lab,                                Cryogenics/Receiver
                                                                                                     Lodge
                 W/shop                                      Lab
                                                                                                     x4027
                 x4066                                       x4041

                 Marg McFee                                  Kylee Forbes                            Jo Houldsworth
                 Comms Officer                               Deputy Comms Officer                    Deputy Comms
                 x4000, 91                                   x4024                                   x4049


Authorised First Aid Officers - Advanced Resuscitation

                 Scott Munting
                                                                   Robin Wark                        David Brodrick
                 First Aid Coordinator
                                                                   x4052, 4030 (ah)                  x4038
                 x4041


Health Safety and Environment Committee
                                                              David Brodrick
                Brett Hiscock                                                                        Norm Webster
                                                              Health & Safety
                Chair                                                                                Staff Rep
                                                              Rep(HSR)
                x4069, 4036 (ah)                                                                     x4020
                                                              x4038

                                                                                                     Scott Munting
                Robin Wark                                    John Bateman
                                                                                                     First Aid
                Emergency Planning                            Fire Control Officer
                                                                                                     Coordinator
                x4052, 4030 (ah)                              x4056, 4028 (ah)
                                                                                                     x4041

                Mick Shields                                  Tim Wilson                             Kylee Forbes
                HSE Officer                                   Environmental Rep                      Secretary
                x4050                                         x4010                                  x4024


Switchboard / Communications                                                          91, x4000
Police, Fire, Ambulance                                                               0-000
On-Site Residents (After Hours)                       John Bateman                    6790 4028
                                                                   Christoph Brem     6790 4034
                                                           Brett & Jenni Hiscock      6790 4036
                                                            Jock & Marg McFee         6790 4026
                                                                      Robin Wark      6790 4030
CSIRO Staff Assistance Hotline (non life threatening situations)                      1300 732 799
                                                                                                                      14
  EVACUATION PROCEDURE
             TO RAISE AN ALARM
           CALL 4000 or 91 or
       PRESS EMERGENCY BUTTON


   FIRST ALARM:                       SECOND ALARM:
PREPARE TO EVACUATE                 EVACUATE – STAY CALM
Look for emergency exits                   Follow instructions
  and safety equipment                      given by Wardens



 BOMB THREAT                                     FIRE
     OPEN ALL                           CLOSE ALL
WINDOWS AND DOORS                   WINDOWS AND DOORS



     ASSIST DISABLED / DEPENDENT PERSONS
       FOLLOW EMERGENCY EXIT ROUTES


 REGROUP AT EMERGENCY ASSEMBLY POINT
                  Lawn north of Lodge
                     (near tennis court)
     AWAIT INSTRUCTIONS FROM THE WARDENS


         DO NOT RE-ENTER BUILDINGS
         (until all-clear given by Chief Warden)



                                                                 15
GENERAL SITE EVACUATION
 STAFF IN     • FOLLOW INSTRUCTIONS BY WARDENS /
 GENERAL               FIRE CAPTAIN / RFS



                • BUSINESS HOURS: BRING BUS TO
                  EMERGENCY ASSEMBLY POINT
                       (Lodge parking area)
BUS DRIVER     • COORDINATE WITH WARDENS / FIRE
              CAPTAIN / RFS REGARDING EVACUATION
                       ROUTE TO BE TAKEN
                     (Use map of central area)


                    • IF POSSIBLE, FIGHT FIRE
                      • IF NOT, ASSIST RFS
 FIRE TEAM
                • COMMUNICATE TO AREA WARDEN
                  WHETHER STAYING OR LEAVING

AUTHORISED
                     • ASSIST DISABLED AND
 FIRST AID            DEPENDENT PERSONS
 OFFICERS

 BUILDING/
               • ENSURE EVERYONE IS EVACUATED
FLOOR/ AREA        (except possibly the fire team)
 WARDEN(S)




                                                     16
             FIRE IN BUILDING
                  • CLOSE DOORS & WINDOWS
  STAFF IN
                     • EVACUATE BUILDINGS
  GENERAL
                      • DO NOT RE-ENTER


                   • IF POSSIBLE, FIGHT FIRE
 FIRE TEAM
                      • IF NOT, ASSIST RFS


AUTHORISED      • COORDINATE / PROVIDE FIRST AID
 FIRST AID       • ASSIST DISABLED / DEPENDENT
 OFFICERS                    PERSONS

 BUILDING /        • COORDINATE EVACUATION
FLOOR / AREA
                  • ACCOUNT FOR ALL ON-SITE
 WARDEN(S)

                    • ASSIST CHIEF WARDEN
                   • COORDINATE EMERGENCY
 RECEPTION /
                       COMMUNICATIONS
SWITCHBOARD
                 • TAKE CONTRACTORS BOOK TO
                  EMERGENCY ASSEMBLY POINT



                  • BRING BOOKINGS LOG TO
LODGE STAFF      EMERGENCY ASSEMBLY POINT


                         • STOW ARRAY
                         • FORM GROUP
 OBSERVERS
                  • TAKE OBSERVERS’ CAR TO
                 EMERGENCY ASSEMBLY POINT



                                                   17
               BUSHFIRE
                    • CLOSE DOORS & WINDOWS
  STAFF IN            • EVACUATE BUILDINGS
  GENERAL       • FOLLOW INSTRUCTIONS BY WARDENS /
                         FIRE CAPTAIN / RFS


                     • IF POSSIBLE, FIGHT FIRE
 FIRE TEAM
                       • IF NOT, ASSIST RFS

AUTHORISED       • COORDINATE / PROVIDE FIRST AID
 FIRST AID         • ASSIST DISABLED / DEPENDENT
 OFFICERS                      PERSONS

 BUILDING /         • COORDINATE EVACUATION
FLOOR / AREA        • ACCOUNT FOR ALL ON-SITE
 WARDEN(S)         • IF REQUIRED, EVACUATE SITE

                      • ASSIST CHIEF WARDEN
                     • COORDINATE EMERGENCY
 RECEPTION /
                         COMMUNICATIONS
SWITCHBOARD
                  • TAKE CONTRACTORS BOOK TO
                   EMERGENCY ASSEMBLY POINT


                    • BRING BOOKINGS LOG TO
LODGE STAFF        EMERGENCY ASSEMBLY POINT


                          • STOW ARRAY
                          • FORM GROUP
 OBSERVERS
                    • TAKE OBSERVERS’ CAR TO
                   EMERGENCY ASSEMBLY POINT



                                                     18
                                                                       Emergency Procedures Summary Page
                          Site Evacuation                        Fire                 Person with Serious Injury          Person with a Gun                   Bomb Threat
 All Staff             Follow instructions from        Close doors and               Keep area of incident            Stay indoors                    Evacuate to emergency
                        house wardens                    windows                         clear                           Lock doors                       assembly area
                       Proceed to emergency            Proceed to emergency          Keep access for                  Do not approach person          Open doors and
                        evacuation area                  evacuation area                 emergency services clear         with gun.                        windows on the way out
                                                                                                                                                          Do not re-enter buildings
 Bus Driver            Bring bus to lodge
                        parking area
 Fire Team                                              If safe, fight fire
                                                        Communicate with house
                                                          warden if there is a need
                                                          to evacuate
 First Aid             Assist disabled and             Provide first aid               Provide first aid
 Officers               dependent people
 Zone/House            Ensure everyone is              Coordinate evacuation           Call 000                       Coordinate withdrawal     Coordinate evacuation
 Wardens                evacuated                       Account for all on-site         Coordinate with                 of staff into buildings/
                                                                                          emergency services              shelter
                                                                                                                         Call 000
                                                                                                                         Coordinate with emergency services
 Reception/            Assist house warden                                              Call 000                       Call 000
 Switchboard           Coordinate emergency communications                                                              Assist house warden
                        (ensure IPS/SUSI/on-site houses are informed)
                       Divert switchboard to mobile
                       Note known staff absences in contractors book (and take
                        book with you to emergency assembly area)
                       Bring vehicle to emergency assembly area
 Lodge Staff           Bring bookings log to emergency assembly area

 Observers              Stow array
                        Form group
                        Proceed to emergency evacuation area
If a fire alarm is activated, everyone should become alert, check their immediate environment for problems and prepare to leave the building
The fire alarm will be silenced while the cause of the alarm is checked
If the fire alarm is reactivated, everyone is to evacuate the building immediately: proceed by the nearest safe emergency exit to the evacuation assembly area (lawn area north of the
lodge, near the tennis court)
Do not re-enter buildings without authorisation of the chief warden.

                                                                                                                                                                                         19
                                     SERIOUS INCIDENT – NO INJURY

1.   Ensure the area is safe from causing further injury.
    Call the Emergency Response Team immediately.                                                  4052
     Call the Authorised First-Aid Officers immediately.                                     4041, 4038, 4052
     Call the HSE Officer and/or the HSE Manager who will take charge of the scene.                4050
     If they are not present, call the Site Manager. If they are not present, call any              4567
     senior manager.                                                                                4069
    Call the CPS Co-ordinator and Site Manager.                                                 4066, 4069

The person in charge of the scene will undertake the following:

2.   Isolate the affected area from any further intrusion or disturbance.

3.   Reassure any distressed bystanders. (Authorised First-Aid Officers can assist.)

4.   Seal off the affected area from any further intrusion or disturbance. Do not block access or roadways by moving
     vehicles.

5.   Notify the following people immediately:
            Line manager
            HSE Officer (4050)
            HSE Manager (4567) or P&C Manager (4645)
            Site Manager
            Director
            Corporate HSE Manager

6.   Further notification requirements:
             Comcare (within 24 hours if a notifiable incident including a dangerous occurrence) - HSE Manager (or HSE
              Officer or Site Manager in their absence)
             Next of kin (if required) - Site Manager
             CSIRO Chief Executive - Director
             Critical Incident Debrief Counselling may be required (contact the EAP – 1800 451 138).

7.   Record of Scene. With a sketch pad and camera, record the details of the affected area and equipment involved.

8.   Witnesses. Record the names of all persons in the affected area prior to the incident, as well as those responding to the
     incident.

9.   Gather the following documentation for an inquiry:
             HSE Incident Report.

     Maintenance records for equipment involved, electrical testing records for any electrical gear involved, relevant
     records of the HSE Assessment & Control of Work, operating instructions or written procedures for any equipment
     involved.




                                                                                                                           20
                      SERIOUS INCIDENT – SERIOUS INJURY OR DEATH
1.   Make the area safe and secure.
            Call the Chief Warden immediately.                                                 4052
            Call the Authorised First-Aid Officers immediately.                                4041, 4038, 4052
            Call the HSE Officer / HSE Manager who will take charge of the scene. If           4050
             they are not present, call the Site Manager. If they are not present, call any     4567
             senior manager.                                                                    4069
            Call the Site Manager.                                                             4069

2.   Treat the injured as quickly as possible.
             Unless injured person is in immediate danger, do not move them.
             Ascertain if the injured person(s) are conscious.
              Yes - call for First-Aid. No - place them into the recovery position and call for first-aid.
             Obtain medical-in-confidence form for the injured person(s).
             Appoint someone to accompany the injured person(s) to the hospital.
             The injured person(s) should be considered still alive until declared deceased by a qualified medical
              practitioner.

3.   Seal off the affected area from any further intrusion or disturbance.

4.   Reassure any distressed bystanders. (Authorised First-Aid Officers can assist.)

5.   Crowd control.
     Control bystanders. Do not block access or roadways by moving vehicles.

6.   Notify the following immediately:
            HSE Officer (4050)
            HSE Manager (4567) or P&C Manager (4645), Director or Site Manager.
            The injured person(s) supervisor.
            Corporate HSE Manager.

7.   Further notification requirements:
             Police - by Site Manager
              Comcare (within 2 hours by phone if a death or within 24 hours if a notifiable incident including a dangerous
              occurrence under OHS definitions) - HSE Manager (or HSE Officer or Site Manager in their absence)
             Next of kin (if required) - Site Manager
             Chief Executive - Director
             Critical Incident Debrief Counselling may be required (contact the EAP – 1800 451 138).

8.   Record of Scene. Take photographs and record details of the area and equipment involved.

9.   Witnesses. Record the names of all persons in the affected area prior to the incident, and those involved in the rescue
     and treatment of the injured person(s) (for investigation and counselling).

10. Gather the following documentation for an inquiry:
             HSE Incident Report, Medical records for injured persons.

     Maintenance records for equipment involved, and electrical testing records for any electrical gear involved, relevant
     records of HSE Assessment & Control of Work including operating instructions or written procedures for any
     equipment involved.




                                                                                                                             21
                                                  BOMB THREAT
                                    ALL bomb threats must be treated seriously.
                                Threats can be received by telephone, mail or delivered.

If you receive a TELEPHONE BOMB THREAT the recipient should:
Keep the caller talking (do not hang up at any time) and note as many details as possible on the “Bomb Threat Checklist”
    Important details include:
        The exact wording of the threat
        Location of the device
        Time of detonation
        Sex and other details of the caller, such as approximate age, etc
        Details of speech, accent, delivery and background noises

Action to be taken by the Recipient:
        Complete the Bomb Threat Checklist (DO NOT HANG UP THE PHONE)
        Enlist the help from nearby staff
        Using another telephone call the Internal Emergency number 4000 or 91 and ask that the CPS Co-ordinator, Chief
         Warden and HSE Officer or Manager by called OR
        Police on 0-000 after-hours, for mobile phones 112 is the preferred number
        Do no say or do anything that may encourage irrational behaviour

Action to be taken by the Receptionist receiving the call:
    Ring the CPS Co-ordinator and immediately:
     Contact the Police on 0-000
     Contact Chief Warden and HSE Officer or Manager
     Communicate instructions given by Police

Chief Warden and Security Officer (CPS Co-ordinator)
       Follow instructions given by Police
       Assemble all emergency personnel
       Prepare for possible evacuation
       Organise the floor wardens to conduct a routine search, based on available information
       A search is to be conducted systematically, concentrating on the most likely places such as toilets, equipment
        rooms, stairs, fire hose cabinets, potted plants and ceilings where tiles are out of place
       Ensure that all doors are left open
       DO NOT TOUCH any suspicious objects
       The floor wardens should report back to the Chief Warden and Security Officer/CPS Co-ordinator after the
        completion of the search

If a suspicious object is found or if the wording of the threat identified a particular place, then the decision to
evacuate may be exercised
       Evacuate
       Instruct staff to take all personal belongings with them
       Evacuate to an Assembly area as determined by the Chief Warden

IF A SUSPECTED EXPLOSIVE DEVICE IS FOUND
       DO NOT TOUCH
       Clear the area
       Notify the Chief Warden immediately
       Follow above evacuation procedures

                                                                                                                         22
       Evacuate to an Assembly area as determined by the Chief Warden


Authorised First Aid Officers
       Remain on standby awaiting further instructions




                                                                         23
                                                    BOMB THREAT CHECK LIST

                                                                       KEEP CALM

                                                                           RECIPIENT




  Name (print):                                                           Telephone number:

  Signature:



                                                                                   CALLER'S VOICE
  GENERAL QUESTIONS TO ASK:
                                                                                   Accent (specify):

  1. What is it?                                                                   Any impediment (specify):
                                                                                   Voice (loud, soft, etc):
  2. When is the bomb going to explode?                                            Speech (fast, slow, etc):
               OR
                                                                                   Diction (clear, muffled):
     When will the substance be released?
                                                                                   Manner (calm, emotional, etc):

  3. Where did you put it?                                                         Did you recognise the caller?
                                                                                   If so who do you think it?
  4. What does it look like?                                                       Was caller familiar with the area?


  5. When did you put it there?
                                                                                   THREAT LANGUAGE

  6. How will the bomb explode?                                                    Well spoken:

               OR                                                                  Incoherent:

     How will the substance be released?                                           Irrational:
                                                                                   Taped:
                                                                                   Message read by caller:
  CHEMICAL / BIOLOGICAL THREAT QUESTIONS                                           Abusive:
  1. What kind of substance is in it?                                              Other:

  2. How much of the substance is there?
  3. How will the substance be released?
                                                                                   NOTES:
  4. Is the substance a liquid, powder or gas?



  BOMB THREAT QUESTIONS
  1. What type of bomb is it ?
  2. What is in the bomb?
  3. What will make the bomb explode?



  EXACT WORDING OF THREAT:

                                                                                   CALL TAKEN:
                                                                                   Date:                                Time:
                                                                                   Duration of call:
                                                                                   Number called:



                                                                                   ACTION (OBTAIN DETAILS FROM SUPERVISOR)

                                                                                   Report call immediately to:

                                                                                   Phone Number:




AUSTRALIAN BOMB DATA CENTRE, GPO Box 401 CANBERRA ACT 2601, Telephone: 02 6287 0750 Facsimile: 02 6287 0770




                                                                                                                                24
                               FIRST AID AND MEDICAL EMERGENCY

MINOR INJURIES
If the injury or illness is minor, call an Authorised First Aid Officer (4041, 4038, 4052) and go to Reception or to one of the
fixed first aid kits located in the building for treatment. The First Aid Room is located on the ground floor of the Control
building.

SERIOUS INJURIES / MEDICAL EMERGENCIES
During Normal Working Hours
        Ensure your own safety before offering assistance.
        Check for and control any life threatening situations if safe to do so.
        Contact Reception 4000, 91 and request First Aid assistance, giving your name; exact location of the incident; the
         nature and extent of the injury plus other relevant details.
        Remain with the casualty and provide appropriate support.

After Hours

        Phone the Emergency Services on 0-000 or if using a Mobile Phone dial 112
        Request an Ambulance. State that you are in NSW and your exact location and address.
        Arrange for someone to meet the ambulance at the front entrance and direct the officers to the location of the
         casualty

Note:
1.   Check for danger-- DO NOT BECOME THE NEXT CASUALITY.
2.   Provide support and the appropriate assistance to the casualty.
3.   Remain with the casualty until help arrives.

Do not move the casualty unless they are exposed to a life-threatening situation then only if safe to do so.




                                                                                                                            25
Laser Exposure document




                          26
(I have asked John Wilson to review this)

COLD CONTACT BURNS – CRYOGENIC (FREEZE) BURNS
(From Section 21 of the CSIRO “Safe Handling of Cryogenic Fluids” booklet)

21.1.1 Hazards
Contact with cryogenic liquid, or vapour or gas at cryogenic temperatures, can produce an effect on the skin similar to a
burn. The severity of the burn depends on the temperature of the liquid and the time of the exposure. However, the
prolonged exposure of naked flesh to cryogenic liquids or atmospheres at cryogenic temperatures will result in frostbite.

If naked or insufficiently protected parts of the body come into contact with un-insulated pipes or vessels containing
cryogenic liquids, any available moisture will freeze and the body can stick fast to the pipe or vessel. In this case, the flesh
can be torn on removal.

21.1.2 Treatment
Cryogenic burns or frostbite should receive medical attention as quickly as possible. Since such injuries occur infrequently,
doctors, hospital staff or first aid personnel might not be aware of the recommended methods of treatment. The
recommended methods for first aid treatment and further treatment by a medical practitioner or hospital are as follows:

21.1.3 First Aid for Cryogenic Burns
(A) Remove the victim from the possibility of further contact with the liquid or vessel.

(B) Move the victim to a warm place (about 22 C), but do not apply direct heat.

(C) If qualified medical attention is not immediately available, arrange for the victim to be transported to a hospital without
delay.

(D) If immediate hospitalisation is not possible, proceed with steps (e) to (i).

         (e) Gently, flush the affected arease of the skin with large quantities of unheated tap water. Do not use hot water or
         any form of direct heat.

         (f) Loosen any clothing that might restrict the circulation of the affected area, but take care NOT to remove any
         clothing frozen to flesh.

         (g) Protect the affected areas with dry, sterile, non-adhesive dressings. Do not apply too tightly so as to restrict
         blood circulation. Keep the affected part at rest.

         (h) Treat the patient generally for shock.

         (i) Do not give the patient alcohol to drink or tobacco to smoke. Both of these will restrict blood flow.




                                                                                                                                27
                            PERSONAL THREAT / HOSTILE SITUATION


Remember to BE AWARE:

         Be calm and courteous at all times - converse and answer questions
         Evaluate the situation - take a mental picture of intruders and events
         Avoid a confrontation
         Watch the person for signs of aggression
         Attract the attention of other staff
         Request the person to leave - never give chase on departure
         Explain the person is trespassing and required to leave.


Once the person has left the premises or when it is safe to do so:
            Dial 4066 to alert Security/CPS Co-ordinator (and then the Chief Warden)
            Do not discuss your version of the incident with other staff
            Record your observation quickly after the threat has passed. Fill in the “Description of Offender” form as
             soon as possible
            Have as many people as possible complete the “Description of Offender” form
            Prepare to convey your information to the appropriate authorities.


Demonstration and Unauthorised Occupation of Premises

Categories of threat:
            Peaceful
            Noisy but non-threatening
            Noisy and threatening.


Peaceful and non-threatening situation
            A senior manager should approach demonstrators to determine the cause of their dissension and to attempt to
             placate them.
            If efforts are ineffective, proceed with a ‘fall-back’ alternative of offering a minimal representation of the
             group to a senior manager away from the main body of protestors.
            Staff should assume normal responsibility for the security of the area(s), documents, equipment, etc.

Threatening or escalating to threatening situation
            A senior manager should assess the physical safety of staff, and if at risk, instruct staff to withdraw from the
             area and notify the Police.
            Evacuation of the location or building may be required.

Staff should not threaten or apply physical force to a private citizen or another staff member unless in self-defence or to
restrain an assailant for the protection of other staff.




                                                                                                                                28
Offender Description Form
Notes for Completion

    1.    The form is to be completed by all staff and bystanders who where witnesses IMMEDIATELY AFTER AN
          INCIDENT
    2.    Use a separate form for each person
    3.    No consultation should take place when completing the form
    4.    The Chief Warden is to collect the forms and pass them onto Police
    5.    Please indicate the correct response. If you are not sure, write “unknown”

DATE:                               DAY:                                  TIME: am/pm

LOCATION (specify building, floor and room number/name, where possible)
……………………………………………………………………………………………………………………...
OFFENCE

 Robbery                  Theft             Assault                     Other ……………………………

COMPILER’S DETAILS

Name:
Contact Number:

OFFENDER’S DETAILS

Sex:      Male  Female 

Build: Thin              Fat               Medium               Large       Approx. weight: ……………. Kg

Age:      10-15          15-20             20-25             25-30          30-35       35-40 
          40-45          45+               Approx. age: …………... years

Name: Was called ……………………………….. Sounded like ………………………………………...

Hair:
Colour:
Black Brown        Blonde                 Grey              Sandy          Red 
Other  Specify: ……………….

Type:
Straight        Wavy              Afro              Curly  Dreadlock 
Other  Specify: ……………….

Length:
Long  Medium       Short  Shaved                   Bald 
Other  Specify: ……………….

Condition:
Clean  Greasy      Thinning               Thick Scruffy 
Other  Specify: ………………..

Height:             Centimetres: ………………..cm            Feet ………………              Inches ………………

Eyes:
Colour:

                                                                                                            29
Black Brown        Blue               Grey           Green 
Other  Specify: ………………..

Type:
Narrow         Wide  Bulging          Squint         Deep set 

Eyebrows:
Bushy           Joined  Thin                   Thick Shaved 
Other  Specify: ………………..

Eyeglasses:
Clear  Tinted      Plastic            Metal Dark 
Other  Specify: ………………..

Descent:
Race:
Caucasian          Maori/Pacific           Asian           European  Indian 
Aboriginal         Other        Specify: ………………..

Skin Colour:
Fair            Pale    Brown                  Black Dark 
Other  Specify: ………………..

Skin Type:
Clear  Pimply      Acne  Greasy               Flushed 
Other  Specify: ………………..

Clothing:
Upper body outer:       Type ……………………………                 Colour ……………………………
Upper body inner:       Type ……………………………                 Colour ……………………………
Lower body:             Type ……………………………                 Colour ……………………………
Head wear:              Type ……………………………                 Colour ……………………………
Footwear:               Type ……………………………                 Colour ……………………………
Gloves:                 Type ……………………………                 Colour ……………………………

Identifying Marks:
(eg. Scars, marks, tattoos, etc)
Describe: ……………………………………….
Part of the body: ……………………………….

Mannerisms:
Posture:
Stooped        Straight      Other      Specify: ……………………..……..

Movement:
Jerky  Normal       Limp  Other     Specify: ………………..
Face:
Twitchy       Normal               Other      Specify: ……………………..……..

Eyes:
Blinking       Normal                  Glancing       Other       Specify: ……………………..……..

Speech:
Slow             Fast     Slurred                     Stutter               Accent 
Other       Specify: ……………………..……..

Weapon:
Knife          Syringe                 Gun            Other 
                                                                                                30
Vehicle Details:
Registration: …………………………….                Type: …………………………………….
Make: ……………………………………                      Model: …………………………………...
Year (approx): …………………………..               Colour: …………………………………..
Distinguishing features: ………………………………………………………………………………
No. of Occupants ……………………..

Further Details:
Describe any features not covered above
……………………………………………………………………………………………………………………...
……………………………………………………………………………………………………………………...

Description of Events:
……………………………………………………………………………………………………………………...
……………………………………………………………………………………………………………………...
……………………………………………………………………………………………………………………...
……………………………………………………………………………………………………………………...
……………………………………………………………………………………………………………………...
……………………………………………………………………………………………………………………...
……………………………………………………………………………………………………………………...
……………………………………………………………………………………………………………………...




                                                                    31
                       HANDLING OF SUSPICIOUS MAIL AND PACKAGES

• It is appropriate that people handling mail remain vigilant and cautious at this time, but it should be remembered that most
  reports of suspicious packages are false alarms
• All staff handling mail items in a work or business situation should be aware of emergency procedures for responding to,
  and reporting, a suspicious article
• Where possible, the sorting and processing of mail and packages should be conducted in an area that is separate from the
  main organisation, and which can be easily contained
• If you receive a package or letter that you believe is suspicious, follow the procedures outlined below


     If you receive a suspicious mail item and HAVE NOT OPENED IT
         • Place item in a plastic bag and seal it
         • Place all items in a second plastic bag or container, and seal that bag or container
         • Stay in your office or immediate work area; this also applies to co-workers in the same room
         • Prevent others from entering the area and becoming contaminated – remember you are not in immediate danger
         • Keep your hands away from your face to avoid contaminating your eyes, nose and mouth
         • If possible (without leaving your work area) wash your hands
         • Request assistance by ringing the Internal Emergency number 4000 or 91 and wait for assistance
         • Reception to call the Chief Warden and the HSE Manager
         • A member of the Emergency Control group should notify Emergency services on 0-000, for mobile phones 112 is
           the preferred number, and CSIRO’s Corporate Security on 6276 6416.
         • If the item is received outside normal business hours, call Emergency Services on 0-000, for mobile phones 112
           is the preferred number, and wait for assistance.


     If you receive a suspicious mail item and HAVE OPENED IT
         • Do not disturb the item any further. Do not pass it around
         • If any material has spilt from the item, do not try to clean it up, or brush it from your clothing
         • Keep your hands away from your face to avoid contaminating your eyes, nose and mouth
         • If possible place an object over the package without disturbing it, such as a large waste bin
         • Stay in your office or immediate work area; this also applies to co-workers in the same room
         • Prevent others from entering the area and becoming contaminated – remember you are not in immediate danger
         • Request assistance by ringing the Internal Emergency number 4000 or 91 and wait for assistance
         • Reception to call the Chief Warden and the HSE Manager
         • A member of the Emergency Control group should notify Emergency services on 0-000, for mobile phones 112 is
           the preferred number, and CSIRO’s Corporate Security on 6276 6416.
         • If the item is received outside normal business hours, call Emergency Services on 0-000, for mobile phones 112
           is the preferred number, and wait for assistance.
         • When contacting Emergency Services HAZMAT Unit may be required

• During business hours, a member of the Emergency Control group should instruct the CPS Co-ordinator to turn off any
recirculation fans and air conditioning which may be circulating air around the workplace if safe to do so




                                                                                                                           32
                                        ENVIRONMENTAL RELEASE

1.   Ensure the area is safe from further damage to the environment or causing possible injury to persons.
            Call the Chief Warden immediately.                                                    4052
            Call the HSE Officer or CPS Co-ordinator who will take charge of the                  4050
             scene. If they are not present, call the Site Manager. If they are not present,       4066
             call any senior manager.
            Call the Site Manager.                                                                4069


The person in charge of the scene will undertake the following:

2.   Rope-off the affected area from intrusion or disturbance.

3.   All persons not involved should be kept out of the way. Do not block access or roadways by moving vehicles.

4.   Notify the following people immediately:
            Line manager
            HSE Officer (4050)
            HSE Manager (4567) or HR Manager (4645)
            Director or Site Manager
            Corporate HSE Manager

5.   Further notification requirements:
            Police (for traffic control or communication to neighbours) - Site Manager.
            Fire Brigade (for spills of hazardous substances) - Emergency Control Organisation.
            Local water authority (for spills into the stormwater system) - Site Manager.
            State EPA (within 24 hours) - Site Manager.
            Comcare (within 24 hours if a dangerous occurrence) - HSE Manager (or HSE Officer or Site Administration
             Manager in their absence).
            CSIRO Chief Executive - Director.
            Next of kin (if required) - Site Manager.
            Critical Incident Debrief Counselling may be required (contact the EAP – 1800 451 138)

6.   Record of Scene. Record the details of affected area and equipment involved.

7.   Witnesses. Record the names of all persons in the affected area prior to the incident, as well as those involved in
     attendance. (This is important at a later stage during the Incident Investigation, and also for counselling purposes).

8.   Gather the following documentation for an inquiry:
             HSE Incident Report
             Maintenance records for equipment involved, relevant records of HSE Assessment & Control of Work
             including operating instructions or written procedures for any equipment or process involved.




                                                                                                                        33
                                 CHEMICAL SPILL OR GAS RELEASE

Extensive spills should be cleaned up by the Fire Brigade. In this case you should:
        1.   Remain upwind of the incident scene. Note the time and location of the incident.
        2.   Identify the type of incident (spillage, fire, explosion).
        3.   Determine if anybody is injured but be careful not to become a victim yourself.
        4.   Identify the chemical involved (name, UN Number).
        5.   Call for assistance ext. 4000, 91 as soon as possible.


Staff should only attempt to clean-up minor spills if they are confined to a small area. A clean-up should only be
attempted by staff who are familiar with the hazards of the chemicals or other materials involved.
        1.    Refer to the Material Safety Data Sheet (MSDS) for the chemicals/materials involved. A copy of the MSDS
              should be available in the laboratory where the chemicals / materials are being used and in the room where
              they are stored.

        2.    Wear appropriate protective equipment e.g. overalls, safety boots, safety glasses or face shield. Should an
              uncontaminated air supply be required, breathing apparatus located at the following points can be used to give
              up to 15 minutes fresh air supply.
                     Opposite lift on first floor of Building X
                     West end of Process Bay – Building X
                     In Reception
              When facemasks are appropriate, they must be fitted with the necessary filters.

        3.    Follow the decontamination and disposal procedures given in the relevant MSDS. Absorbent materials for
              soaking up acid, caustic and solvent spills are available in the Store as are a broom and shovel. Chemical
              spill kits are available at the Chemical Store and in the Organic Chemistry laboratory.

        4.    In the event of fumes or gases being given off by the chemical or solvent, contact Reception (ext. 4000, 91).
              Reception will in turn contact the ECO, who will investigate and if necessary, evacuate the area. This is very
              important where high temperature equipment is operating or where a spark from equipment may cause an
              explosion.

        5.    Notify the HSE Officer of the outcome of the clean-up attempt. Submit an incident report.




                                                                                                                         34
                                                TOXIC MATERIAL SPILL

Action must always depend on the nature of the Toxic Material and the extent of the uncontrolled spread

            • Evacuate all persons in immediate danger
            • If safe to do so, secure the area and instruct all non essential staff to leave
            • Briefly assess the extent of the spill - call HSE Officer or Manager for advice and assistance (4050, 4567)
If evacuation is required
            • Activate the nearest Break Glass Alarm to raise alarm, and shut down air conditioning to contain fumes
            • Request assistance by ringing the Internal Emergency number 4000 or 91 and ask that the Chief Warden be
              called OR
            • Emergency Services on 0-000 after-hours, for mobile phones 112 is the preferred number
            • Ensure that the Chief Warden and HSE Manager are notified
            • Provide as much information about the hazardous material as possible (substance name, quantity, MSDS etc.)
            • Chief Warden to commence prescribed evacuation procedures

Chief Warden
            • Liaise with HSE Officer or Manager to determine whether in house resources and expertise is able to handle the
              incident, or whether to contact the emergency services
            • When contacting Emergency Services HAZMAT Unit may be required
            • Instruct the CPS Co-ordinator to turn off any recirculation fans and turn the air conditioning, to VENTILATE TO
              THE OPEN AIR if safe to do so
            • Ensure that the Evacuation of personnel is upwind of the incident
            • Maintain control of persons at the Evacuation Assembly Area

Authorised First Aid Officers
            • Treat any injured staff member
            • Administer oxygen therapy to exposed staff as required
All Staff
            • Remain at the Evacuation Assembly Area until advised otherwise by the Chief Warden or Emergency Services
            • Obey the instruction of the Wardens
            • Do not re-enter the building without authorisation




                                                                                                                            35
36
SECTION 4

EMERGENCY MANAGEMENT
Definitions
Assembly Area
                                     The location(s) where people evacuated from the buildings assemble
                                     pending further instructions from ECO personnel.

Chief Warden
                                     The person appointed to head the ECO and to take control and to attend
                                     the Emergency Control Point during emergency situations until the arrival
                                     of Emergency Services.

Deputy Chief Warden (s)
                                     The people who control the assembly area and to whom floor wardens
                                     report zone status and submit personnel checklists to, and keep the Chief
                                     Warden advised of current status.

Building / Floor/ Area Warden(s)
                                     Person appointed to ensure the evacuation of a specified zone/area of a
                                     building in an emergency situation, then to advise the Deputy Warden of
                                     their zone/area status, to perform a roll call for the specified zone/area,
                                     again advising the Deputy Warden.

Fire Captain / Deputy Fire Captain
                                     The person appointed to check the fire panel status and report such to the
                                     Chief Warden during an Emergency then arranged assistance as required.

Communications Officer
                                     The person(s) (receptionist) appointed to alert relevant emergency
                                     personnel and ensure communication with external emergency services is
                                     established if required.

Emergency
                                     Any event that arises internally or from external sources which, may
                                     adversely affect persons or the community generally and which requires an
                                     immediate response.

Emergency Control Organisation
(ECO)                                A structured organisation that will initiate an appropriate response to
                                     emergency situations.

Emergency Control Point (ECP)
                                     A location where command and control operations can be conducted
                                     safely.

Emergency Planning Committee
(EPC)                                A committee responsible for establishing emergency plans, emergency
                                     response procedures and an ECO (Site HSE Committee).

Media Liaison Officer
                                     The person responsible for communicating with and disseminating
                                     information to members of the media and general public.

Site Services/Corporate Property
                                     A group responsible for the maintenance and upkeep of the building or
                                     buildings.




                                                                                                                   37
Emergency Control Point
The Control Building Reception is the area that is used as the Emergency Control Point for all Emergency Response
activity.

The alternate Emergency Control Point will be the Conference room.

The Emergency Control Point contains:
   1. A cordless telephone, with direct access to outside lines - cascading to other hand-sets in the Ground Floor Meeting
       Room
   2. Areas to lay out building floor plans
   3. Building floor plans
   4. Hazardous Materials Manifests

During a Site Emergency, such as a large fire or explosion, the local Emergency Services may operate from the Emergency
Control Point. The Chief Warden can then relay and receive vital information to the Wardens, and give directions on the
Emergency including Evacuation Procedure.


Emergency Control Organisation – Roles and Responsibilities

Site Level Director’s Delegate – Site Manager
     • Ensure ECO is developed on site
     • Be accountable for the functioning of the site ECO
     • Recommend staff for the site ECO
     • Provide adequate resources for ECO

HSE Manager
     • Provide advice to the Divisional Director, Site Level Director’s Delegate on site requirements of ECO, EPC, and
     EPP
     • Provide expertise and guidance to Emergency Planning Committee (EPC) for the development of the              ECO
Emergency Planning Committee (EPC)
The EPC is responsible for establishing an emergency plan and setting up an Emergency Control Organisation at a
site/location.
      • Structure of EPC includes the Chief Warden, Deputy Chief Warden, Communications Officer, Floor Wardens or
        area Wardens, and other Safety Specialist positions
      • Determine the number of ECO personnel consistent with the nature and risk of the building, structures and
        workplaces
      • Establish and implement emergency plans and procedures
      • Review the site EMP at least annual or when site risks/hazards change significantly

Emergency Control Organisation (ECO)
     • Undertake relevant training in emergency response
     • Ensure regular test of emergency systems (alarms, fire fighting equipment, etc)
     • Arrange for conduct of evacuation exercises, at least annually
     • Review the effectiveness of evacuation exercises and arrange for procedure improvements
     • Liaise with Divisional Management Team and HSE Manager in relation to emergency planning
     • Ensure that personnel are appointed to all positions on the ECO
     • Determine who will implement the emergency procedures
     • Provide general awareness/training to all staff
     • Review and update emergency procedures regularly

Staff
     • Keep work area/corridors clear
     • Keep fire load to a minimum
     • Ensure all hazardous materials are stored properly
     • Participate in evacuation drills and training
     • Report potential areas of concern immediately to Emergency Personnel
                                                                                                                             38
HSE Committee
• Review all emergency management plans

During an Emergency

Chief Warden (White helmet)
     • Ascertain the nature of the emergency and determine appropriate actions
     • Assume control of the emergency response process
     • Ensure that the appropriate emergency services have been notified
     • Ensure that floor or area Wardens are advised of the situation
     • If necessary, initiate evacuation and controlled entry to the affected areas
     • Ensure the progress of the evacuation and any actions taken is recorded an incident log
     • Brief the emergency services personnel upon arrival, on type, scope and location of the emergency and the status of
       the evacuation and thereafter act on senior officer’s instructions
     • Provide emergency services personnel on site specific issues/hazards
     • Liaise with Emergency specialist positions for advice on associated hazards
     • Determine if building occupants can re-enter the building

Deputy Chief Warden (White helmet)
     • Assume the responsibility normally carried out by the Chief Warden if the Chief Warden is unavailable
     • Assist Chief Warden as required

Communications Officer (Receptionist)
     • Ascertain the nature and location of the emergency
     • Confirm that the appropriate emergency services have been notified
     • Notify appropriate ECO personnel either by the Emergency Warning and intercommunications system (EWIS) or
       other determined means
     • Transmit and record instructions and information between the Chief Warden and the floor Wardens and occupants
     • Maintain a log of the events
     • Act as directed by the Chief Warden
     • Contact and provide information to the Director, Site Level Director’s Delegate, and Media Liaison Officer, when
       required

Floor/Area Wardens (Yellow and/or Red helmets)
     • Implement the emergency procedures for their floor or area
     • Ensure that the appropriate emergency services has been notified
     • Commence evacuation if the circumstances on their floor or area warrant this
     • Operate the intercommunication system
     • Co-opt persons as required to assist a Warden during an emergency
     • Check to ensure fire doors and smoke doors are properly closed
     • Search the floor area to ensure all persons have evacuated
     • Ensure orderly flow of persons into protected areas, e.g. stairwells
     • Assist persons with disabilities
     • Act as leader of groups moving to nominated assembly areas
     • Ensure emergency exits and passageways are clear and free of obstruction
     • Communicate with the Chief Warden by whatever means available and act on instructions
     • Advise the Chief Warden as soon as possible of the circumstances, actions taken and completion of an evacuation

Specialist Emergency Roles (e.g. HSE Officer, Radiation Safety Officer, Environmental Officer, and
Biological Safety Officer)
• Provide advice to the Chief Warden and/or Emergency Services Personnel of associated hazards

Emergency Squad (First Aid Officers, Fire Response Team)
     • Provide assistance as requested by Chief Warden
     • Attend to emergency situation as required

                                                                                                                         39
    • Attend to injured personnel as required
    • Assist persons with disabilities
    • Participate in incident investigatioin and de-briefing

Staff
    • Follow emergency procedures as directed in the ECO
    • Follow instructions/directions of emergency personnel
    • Ensure area of work is safe at “alert tone”
    • Report potential areas of concern immediately to Emergency Personnel

Recovery from an Emergency

Chief Warden
    • Debrief incident/emergency with EPC and ECO
    • Gather information on damage resulting from the emergency and report to the Director of the Division, Divisional
      Management Team and HSE Manager
    • Conduct follow up to find cause of the emergency
    • Implement recommendations from the action items from the incident report
    • Review evacuation comments/notes and provide/implement recommendation

Director of Division and Divisional Management Team
    • Report emergency summary to CSIRO Executive
    • Establish priorities for emergency recovery (ie, people, assets, research)
    • Execute Divisional Recovery Plans
    • Determine site and/or Divisional arrangements for reporting of the impact of emergencies on employees to family
      members (where applicable)
    • Relocate staff/projects to other labs
    • Provide resources for repairs/renovations

HSE Manager and HSE Specialist Positions
    • Conduct follow up and manage the implementation of recommendations
    • File report to Corporate HSE and/or external agencies
    • Ensure personnel are provided with post emergency support if necessary
    • Provide HSE advice for relocation of projects/staff

Staff
    • Provide feedback of evacuation process to the wardens
    • If area is affected, wait for instructions before re-entering the buildings
    • Implement/follow up recommendations for improvement
    • Report any potential areas of HSE hazards to the HSE Manager




                                                                                                                   40
SECTION 5
WARDEN ZONES / BUILDING PLANS
The following zones have been designated for wardens. For details of names please refer to page 14 of this document
“Emergency Personnel” poster or refer to safety boards located in each building on site.

For details of the evacuation procedure summary please refer to page 16 of this document or to the safety boards located in
each building on site.

                  Zone No                              Zone Name
                     1                        Administration/Control Building
                       2                                  Visitors Centre
                       3                            Antenna Lab/Workshop
                       4                           Cryogenics/Receiver Labs
                       5                                         Lodge




                                                                                                                          41
         EMERGENCY EXIT
                                                                                                   May 1998
     CONTROL BUILDING FIRST FLOOR
           ( marked thus   )



                                    DOWN
                                           Emergency Light           Hose Reel
                                                    L                x
                                                                                                              Control Building First Floor - Zone 1




                                                        Water Fire Bell                        2
                                                                                             CO
                                                                                         2
                                                                                       CO
                                                        Dry Powder


                                                                                   2
                                                                                 CO




                                                                 ROAD




42
          EMERGENCY EXIT                                                                                                      May 1998

     CONTROL BUILDING GROUND FLOOR
             ( marked thus   )




                                               Dry Powder



                                        CO 2                                                                   2
                                                                                                              CO            Dry Powder
                                                                                                                            Foam
                                                                                                                            Foam

                                                                                  CO 2        2
                                                                                         CO       CO 2
                                                                                                                                         Control Building Ground Floor - Zone 1




                                                                                                          2
                                                                                                         CO             2
                                                            Fire Panel                                             CO
                                                            Break Glass Alarm




                                    x
                                 Hose Reel




                                                                                ROAD




43
     EMERGENCY EXIT                                                                                           May 1998




                                                                                         x
      VISITORS CENTRE                                                                        Hose Reel 25mm


       ( marked thus    )
                                                                                                                         Visitors Centre - Zone 2




                                                       Personal Distress Button


                                                      Fire Panel & Horn
                                                          Break glass




                                                                2   Water
                                                           CO




                                                  x
                            Ho se Re e l 2 5 mm
                                                            2        Water Break glass
                                                         CO




                                                                ROAD




44
                                                                     May 1998
     EMERGENCY EXIT
      ANTENNA LAB
      ( marked thus   )
                                                                                Antenna Lab - Zone 3




                                                              Foam

                                 Water
                                          CO2

                          CO2




                                                          x
                                         Hose Reel 25mm




                                ROAD




45
                                                                                             May 1998
     EMERGENCY EXIT
           WORKSHOP
     ( marked thus       )
                                                                                                        Work Shop - Zone 3




                                                                                  Hydrant 38mm



                       Fire Alarm                                             2
                                                                         CO
                      Break Glass
                                                     2
                                                    CO




                         Water
                         Dry Powder
                             2
                         CO
                                                                     2
                                                                CO

                                       Fire Alarm        Foam
                                      Break Glass




                                              ROAD




46
Cryogenics & Receiver Labs - Zone 4




                                      47
     May 1998


                                 x
                                                                                                                       EMERGENCY EXIT
                Hose Reel 25mm
                                                                                                                                                 Lodge - Zone 5




                                                                                                                               LODGE
                                                                                                                        (   marked thus      )
                                                             2
                                                           CO




                                                                     Break
                                                                     Glass




                                                             2
                                                           CO
                                             Dry Powder


                                                       2
                                                     CO            2
                                                 L               CO
                                                                                      Water   Break Glass                      Break Glass
                                     Emergency                                         Fire   Water                                 Water
                                         Light                                         Bell
                                         Break
                                                                        Fire P anel
                                         Glass




                                                                                                        Hydrant 38mm


                                                                 2
                                                            CO




                   Hydrant 38mm




48
Emergency Management Procedures – Paul Wild Observatory, Narrabri, September 2009


                                                                                    49

				
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