"N0018910QZ203 LATEST JA PRI CIRCUITS JUNE 10 2010"
DEPARTMENT OF THE NAVY FLEET AND INDUSTRIAL SUPPLY CENTER, NORFOLK CONTRACTING DEPARTMENT, PHILADELPHIA DIVISION 700 ROBBINS AVENUE, BLDG 2B PHILADELPHIA, PA 19111-5083 IN REPLY REFER TO: ` J&AFY10-077 JUSTIFICATION AND APPROVAL FOR USE OF OTHER THAN FULL AND OPEN COMPETITION 1. Contracting Activity: The requiring activity is the United States Naval Academy, Annapolis, MD; the contracting activity is the Fleet and Industrial Supply Center Norfolk, Philadelphia Office. 2. Description of the Action Being Approved: The use of other than full and open competition to award a contract to PaeTec Communications (PaeTec) to provide services required by the United States Naval Academy (USNA), Annapolis , MD for phone services for the midshipmen. The placement of a firm, fixed price purchase order is anticipated. 3. Description of Supplies/Services: The United States Naval Academy (USNA) is the designated service provider of telephone service to Annapolis Area Complex, faculty, staff and midshipmen. USNA currently provides telephone service using an Avaya S8700 primary/expansion port network over a mixed fiber/copper cable infrastructure through and including end-user desktop devices. Connectivity to the local public switched telephone network outside the Annapolis Area Complex is through six (6) primary rate interface (PRI) circuits provided by a commercial local exchange access carrier. These six primary rate interface (PRI) circuits will provide dial tone service which as a minimum shall include the following: Dial Tone Direct Inward Dialing Direct Outward Dialing Dual Outward Dialing Dual Tone Multi-Frequency (DTMF) Local Exchange and Long Distance accesses Equal Access Call blocking for numbering plan area (NPA)900, 700 and NPA-976 Directory Listing E911/911 Services where available Block Directory Assistance Block Third Party Billing Toll Free Access The vendor will ensure all end-user common line (EUCL) fees incurred for connection of long distance calls over the six (6) PRI circuits are paid to the appropriate authority. Vendor will provide continued access to and availability of USNA’s existing direct- inward-dial (DID) numbers serviced by the six (6) PRI circuits all tied to one trunk. The period of performance for this action is 1 Oct 2010 through 30 Sept 2011 and will include up to four one year options. The total estimated dollar vale of this acquisition is $274,315.00 (inclusive of options) and will be funded by O&MN appropriation funds. 4. Statutory Authority Permitting Other than Full and Open Competition: The statutory authority permitting other than full and open competition is section 4202 of the Clinger- Cohen Act of 1996, as implemented by FAR 13.501(a), a Sole Source acquisition under the authority of the test program for certain commercial items. 5. Rationale Justifying Use of Cited Statutory Authority: PaeTec is the sole contractor that has worked with this system over the past seven and a half years by providing 720 direct inward dialing (DID) phone blocks and local dial tone for the midshipmen at the USNA. PaeTec Communications provides the necessary local exchange block of number (14,500 phone numbers) as required. The phone numbers correspond with the midshipmen room numbers and match the numbering series established by the USNA Information Technology Services Division. Only PaeTec is able to provide those specific exchanged block of numbers, and procuring these services from another provider would cause unacceptable delays in fulfilling the agency’s requirements due to a reconfiguration of the numbering scheme. Additional costs would also be incurred by the Navy to cover un-installation, re-installation and other costs including administrative type services to facilitate call monitoring, switch provisioning systems and full featured call accounting. Some of these additional costs that must be factored into a new installation are: - Work involved in a Cut Over Plan (both USNA employees and the new vendor would be involved with this plan). - Installation Costs for new PRI circuits. - Provisioning and number porting of USNA’s DID number blocks - Circuit testing (labor) - Cut Over (labor costs involved for after hours cutover) Some of the risks associated with a new installation are possible outages and downtime for USNA during the circuit installation, burn in time, provisioning and unsuccessful porting over of all DID ( direct Dial numbers) from the incumbent carrier to a new carrier. A substantial schedule risk also exists as contract provider transistor would occur during the Fall semester when call volume usage is at peak levels. USNA has received PaeTec’s services in a timely manner and the services have been acceptable. PaeTec has demonstrated the necessary organization, experience, accounting, operational controls and technical skills to provide the local dial tone service to USNA. PaeTec has the necessary production, construction, technical equipment and facilities to provide the local dial tone service to USNA. Thus minimizing cost, technical, and schedule risks associated with an alternative source. 6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable: This acquisition was synopsized in FEDBIZOPS on May 11, 2010 as a sole source acquisition. Three companies submitted challenges: Corey Campbell from Sotel Services offered a Voice Over Internet Protocol (VOIP) solution as a solution to the requirements needs. Ms. Jahns from USNA advised that the VOIP system cannot be used as a replacement to the PRI Circuits. She indicated that the costs associated with a VOIP conversion cannot be funded. These costs include hiring and training additional staff to manage a VOIP network, network routing, provisioning, and the increase in bandwidth allocation, software, and routing equipment. Sotel Services was advised of this network on 25 May and has not responded. Additionally, we received an inquiry by Melanie Lelesque of TCS of America about being able to submit a bid for the requirement. An e-mail on May 26th was sent to her requesting to please provide in detail your capabilities to provide these services in order for us to go full and open. We will review and determine if your capabilities for this service will meet the requirement. No response was received by the contractor. A third contractor, New Horizon, a PRI wholesaler, provided a quote for these services. After reviewing the quote, Ms. Jahns explained that New Horizon is not capable of meeting the requirements that are imperative for USNA’s dial tone needs. New Horizon cannot provide direct access to the carrier’s Network Operations Center (NOC) for troubleshooting, managing the process of trouble tickets and the dependence on them for updates and resolution. Furthermore, New Horizon cannot provide the direct connectivity to the carrier’s switches, PSTN connections and backbone and Move Adds & Change (MAC) Orders that are placed directly to the carrier. Therefore, New Horizon cannot meet the requirement. 7. Determination of Fair and Reasonable Cost: The Contracting Officer has determined the anticipated cost to the Government of the supplies/services covered by this J&A will be fair and reasonable. 8. Actions to Remove Barriers to Future Competition: For the reasons set forth in Paragraph 5, FISC Norfolk Contracting Department Philadelphia Office has no plans at this time to compete future contracts. All future requirements will be handled on a case by case basis. J&A Number 10-015 CERTIFICATIONS AND APPROVAL TECHNICAL/REQUIREMENTS CERTIFICATION I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief. Technical Cognizance: _____________________ __________________ ___________ __________ Signature Name (Printed) Phone No. Date Requirements Cognizance: _____________________ __________________ ___________ __________ Signature Name (Printed) Phone No. Date (Note that this page includes certification that the acquisition planning documents are complete and accurate.) (If a single individual has cognizance over both technical and requirements information included in the J&A, use of only one signature line is encouraged ["Technical Cognizance:" and Requirements Cognizance:" may also be deleted]). LEGAL SUFFICIENCY REVIEW I have determined this Justification is legally sufficient. _____________________ __________________ ___________ __________ Signature Name (Printed) Phone No. Date CONTRACTING OFFICER CERTIFICATION ($100K - $550K) I certify that this Justification is accurate and complete to the best of my knowledge and belief. _____________________ __________________ ___________ __________ Signature Name (Printed) Phone No. Date CONTRACTING ACTIVITY COMPETITION ADVOCATE APPROVAL ($550K - $11.5M) _____________________ __________________ ___________ __________ Signature Name (Printed) Phone No. Date