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THE INTERNATIONAL SOCIETY OF RADIOGRAPHERS
AND RADIOLOGICAL TECHNOLOGISTS
STATUTES
(Adopted by Resolution of the members on 2nd February 2005)
(Amended by Resolution of the members on 15th April 2008)
Morgan Cole
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Park Place
Cardiff
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THE INTERNATIONAL SOCIETY OF RADIOGRAPHERS
AND RADIOLOGICAL TECHNOLOGISTS
STATUTES
nd
(Adopted by Resolution of the members on 2 February 2005)
(Amended by Resolution of the members on 15th April 2008)
PART 1: CONSTITUTION
1. NAME
The name of the Society shall be:
The International Society of Radiographers and Radiological Technologists.
2. OBJECTS
2.1 The object of the Society is the advancement of medical imaging and radiation
therapy and in that regard it shall:
2. 1.1 advance the science and practices of medical imaging and radiation therapy and allied
subjects by the promotion of improved standards of education and of research in the
technical aspects of medical imaging, radiation therapy and radiation protection;
2.1 .2 make the results of research and experience in medical imaging, radiation therapy and
radiation protection available to practitioners throughout the world;
2.1.3 create and hold funds which shall be available for furthering the objects of the Society
whilst at the same time being a charitable organisation.
2.2 The Society shall have power to do all such other lawful things as shall be necessary
or desirable for the attainment of the foregoing objects.
2.3 The Society shall have the power to borrow money up to a maximum limit set by the
Board.
3. OFFICES
3.1 The principal office of the Society shall be situated in England or Wales.
3.2 In addition, the Society may establish regional offices at the address for the time
being of a Regional Officer in each Region. In the case of Europe/Africa Region a
Regional Office may be established in Europe and/or Africa as agreed by the Board.
4. MEMBERSHIP
4. 1 Membership of the Society shall be open to national and regional societies of
radiographers or radiological technologists and any other similar organisation
incorporating radiographers or radiological technologists in its membership having
similar aims and objects to those of the Society, such members being member
societies for the purpose of these Statutes.
4.2 Associate Membership shall be open to individuals wishing to support the objects of
the Society and who support the use of improved diagnostic and therapeutic
techniques in medical imaging, radiation therapy, and associated sciences.
4.3 Corporate Membership shall be open to public or private corporations institutions or
organisations wishing to support the objects of the Society and who:
4.3.1 are actively involved in the commercial application of radiological science and
associated sciences; or
4.3.2 are involved in education for or the establishment of standards for the practice of
medical imaging and radiation therapy; and
4.3.3 support the use of improved diagnostic and therapeutic techniques in medical
imaging, radiation therapy and associated sciences; and
4.3.4 are approved by the Board in accordance with the procedures set out in Regulation 7.
4.4 Members of the Society shall be grouped into three Regions:
4.4.1 Europe and Africa;
4.4.2 the Americas;
4.4.3 Asia and Australasia.
4.5 The number of Regions may be increased if agreed by Board and Council
5. AMENDMENTS
5.1 These Statutes may be amended in any manner if 3/4 of the votes cast at any duly
convened meeting of the Council are in favour of such amendment but no amendment
shall be made to the objects of the Society that affect its charitable status.
PART 2: REGULATIONS
6. DEFINITIONS AND INTERPRETATION
6.1 In these Statutes (including Part I) the following expressions shall have the following
meanings, that is to say:
6. 1.1 “applicant” means an applicant for membership of the Society;
6.1.2 “Associate Member” means an associate member of the Society and “Associate
Membership” shall be construed accordingly;
6. 1.3 “Board” means the board of management of the Society constituted in accordance
with the provisions of Regulation 10.3;
6.1.4 “Committee” means a committee of the Board or of the Council as the context shall
allow;
6.1.5 “Corporate Member” means a corporate member of the Society and “Corporate
Membership” shall be construed accordingly;
6. 1 .6 “Council” means the council of the Society constituted in accordance with the
provisions of Regulation 10.1;
6. 1.7 “member society” means a member society admitted to full membership of the
Society and not to provisional or Associate Membership;
6. 1 .8 “Region” means a region of the Society and its boundaries as determined by the
Board from time to time and being at the date of adoption of these Statutes Europe
and Africa, the Americas and Asia and Australasia and “Regional” shall be construed
accordingly;
6.1.9 “Regional Directors” means the directors elected by Council Members from a
Region;
6.1.10 “Regional Officers” means the Vice President and Director elected by Council
Members from a Region;
6.1.11 President” means the president of the Society elected in accordance with Regulation
10; “Vice President” means the vice presidents elected by Council Members from a
Region
6.1.12 ‘Secretary General” means the secretary general or chief executive officer of the
Society appointed by the Board in accordance with the provisions of Regulation
10.2.3.
6.1.13 “the Society” means The International Society of Radiographers and Radiological
Technologists;
6.1.14 “Regional Co-ordinator” means a standing committee member elected by Council
Members from the relevant Member Countries to represent:
Europe
Africa
The Americas
Asia and Australasia
6.1.15 “Supplementary List” means a list of member countries whose annual fee is overdue
by more than one year. Countries on this list are not allowed to vote at Council
meetings.
6.2 References in these Statutes to Regulations are to these regulations.
7. APPLICATION FOR MEMBERSHIP
7. 1 Applications for membership shall be in the form prescribed by the Council and shall
be made to the Secretary General. Each application shall be supported by the
signatures of two member societies, accompanied by a copy of the governing rules or
constitution of the applicant, payment of one years subscription and such further
information concerning the applicant as the Secretary General may require.
7.2 The application shall be laid before the next following meeting of the Board which
may, in its discretion, by unanimous decision of the members present at the meeting,
admit the applicant to provisional membership. Provisional membership shall entitle
the applicant to all rights and privileges of membership of the Society other than the
right to vote and shall bind the applicant to all the obligations of membership of the
Society.
7.3 At the next following meeting of Council the election of the applicant to full
membership (whether or not the applicant shall have first been admitted to
provisional membership) shall be proposed and seconded by the two signatories
supporting the application. If 3/4ths of the votes allocated at such meeting are in
favour of a motion admitting the applicant, the applicant shall become a full member
with immediate effect.
7.4 If 3/4ths of the votes allocated are not in favour of the motion approving the
application, any provisional membership of the applicant shall cease forthwith.
8. OBLIGATIONS OF MEMBERSHIP
8. 1 Each member society shall:
8.1.1 be deemed to approve and shall abide by these Regulations and shall be bound by any
resolution of the Council duly passed;
8.1.2 notify the Secretary General and the appropriate Regional Officer of the names and
addresses of all the officers of the member society within 3 months of their election;
8.1.3 supply copies to the Secretary General of all the amendments to their governing rules
or constitution within 3 months of their adoption;
8.1.4 make available any such other information as the Secretary General or appropriate
Regional Officer may from time to time require.
9. SUBSCRIPTIONS
9.1 The annual subscription shall be as determined by the Council from time to time and
shall be paid by member societies in advance on January 1st of each year.
9.2 Subscriptions from new member societies whose applications for membership are
approved later than June 30 in any year will cover the period until the end of the next
following calendar year.
10. MANAGEMENT OF THE SOCIETY
10.1 COUNCIL
10.1.1 The powers of the Society shall be vested in the Council. The Council may delegate
such powers as it may determine from time to time to any of its committees, the
Board or officers of the Society.
10.1.2 It shall be the duty of the Council to promote the objects of the Society.
10.1.3 The member society or societies of each country shall be entitled to elect one person
to be a member of the Council (each such representative a “Council Member”). The
Secretary General and Regional Officers shall be informed of the names and contact
addresses of Council Members within 30 days of their appointment.
10.1 .4 In the event of a Council Member being unable to attend any meeting of the Council
or of a Committee to which he or she may be appointed, the member society or
societies appointing him or her shall nominate some other person who shall be a
member of a member society (subject to Regulations 10.1.6 and 10.3.6) as their
acting Council Member for the purpose of such meeting. Such acting Council
Member shall enjoy all the rights and privileges of the Council Member unable to
attend and may exercise all votes and discretions as such Council Member would
have been able to. The name of such person shall be notified to the Secretary General
as soon as possible before the meeting to which he or she is nominated to attend.
10.1.5 Council Members shall have the right to attend and speak at all meetings of the
Council and shall be entitled to exercise one vote for each country he or she
represents.
10.1.6 No Council Member may represent more than two countries at any meeting.
10.1.7 Each member society (including a member society admitted to provisional
membership) and Corporate Members shall be entitled to send one observer to attend
meetings of the Council. Associate Members shall not be entitled to attend meetings
of the Council. Countries without any member societies may send up to two observers
to the meetings of the Council with the approval of the President. The President shall
have the right to invite any individual to attend meetings of the Council as an
observer. Observers shall not be entitled to vote and may not speak at any Council
meeting without the permission of the chairperson of the meeting.
10.1.8 Meetings of the Council shall be held at each world congress of the Society and at
such other times and places as the Board or Council may determine from time to time.
10.1.9 Not less than six months’ notice of any meeting of Council shall be sent to each
member society. Notice of a motion to be submitted to any meeting of Council shall
be given in writing to the Secretary General not less than 3 months before the meeting
at which it is to be considered.
10.l.l0 Not less than two months before the date fixed for any meeting of Council there shall
be sent to each Council Member the agenda for such meeting, which shall be
prepared by the Board and shall be subject to approval by the Council at the
commencement of the meeting. Such agenda shall be accompanied by particulars of
all representatives nominated by member societies and eligible for appointment to
any office or Committee as hereafter provided.
10.1.11 The accidental omission of notice or to send the agenda for any meeting of the
Council shall not invalidate the proceedings at that meeting.
10.l.12 All votes of the council, unless otherwise determined, shall be taken using the
procedure as outlined in section 10.1.13 and shall be carried by a simple majority of
votes except where otherwise required by these statutes. The President (or his or her
delegate) shall determine in his or her absolute discretion that a ballot be held, with
the exception of elections to the board of management, which shall be by ballot.
10.1.13 The following procedure shall apply to determine the wishes of the Council. Each
Region will be allocated 100 votes, which shall be cast for or against any motion in
direct proportion to the votes for or against that motion cast by the Council Members
representing member countries of that region. A motion shall be carried if over half
the total number of votes is in favour of it unless these Regulations prescribe a
different majority.
10.1.14 In the case of an equality of votes for and against a motion the motion will be deemed
to be lost.
10.1.15 No meeting of the Council shall proceed to business unless one third in number of
Council Members are actually present in person and at least three countries in each
Region are represented at the time the meeting is called to order.
10.1.16 A member society shall not be entitled to vote at a meeting of the Council if its
annual subscription is not paid prior to the commencement of that Council Meeting.
10.1.17 A world congress will be convened in every even year unless otherwise agreed.
10.2 OFFICERS OF THE SOCIETY
10.2.1 The officers of the Society shall be:
10.2.1.1 the President;
10.2.1.2 the Secretary General;
10.2.1.3 the Treasurer.
10.2.2 PRESIDENT
The President is responsible for the organisation and operation of the Society, for ensuring that
its objects are fulfilled and that these Regulations are complied with. The President or his or her
delegate shall chair meetings of the Board, the Council and the Regional Committees and is
responsible for ensuring that meetings are conducted in accordance with established procedures.
The President will represent the Society (or appoint a deputy to attend on his or her behalf) at
meetings or functions of other organisations to which the Society may be invited.
10.2.3 SECRETARY GENERAL
The Secretary General shall be the senior executive officer of the Society and shall act as the
secretary to the Council and to the Board. The Secretary General shall not be a member of the
Council and shall not be entitled to vote at meetings of the Council or the Board. The Secretary
General shall perform such duties and exercise such functions as the Council or the Board shall
from time to time appoint or delegate to him or her. The Secretary General shall be appointed
by the Board.
10.2.4 TREASURER
The Treasurer shall be responsible for the conduct and management of the funds of the Society
in accordance with the directions of’ the Council and the Board from time to time. The
Treasurer shall not be a member of the Council and shall have no vote at meetings of the
Council.
10.3 BOARD OF MANAGEMENT
10.3.1 The Board shall be the executive body of the Society and shall undertake such general
business of the Society as may be assigned to it by these Regulations or as the
Council shall from time to time delegate to it. The Council shall delegate to the Board
the day to day management of the Society.
10.3.2 The Board shall comprise:
10.3.2.1 the President;
10.3.2.2 the Regional Vice-Presidents;
10.3.2.3 the Treasurer;
10.3.2.4 the Regional Directors:
10.3.2.5 the Directors of each of the Education, Professional Practice and Public Relations
Committees.
10.3.3 The Board shall meet and regulate its affairs at such times in such manner as it shall
think fit. The quorum for any meeting of the Board shall be seven.
10.3.4 Any member of the Board may be removed from office by a resolution passed by not
less than a ¾ majority vote cast at a meeting of the Council if in the opinion of the
Council such a member is no longer able by reason of illness or other incapacity to
fulfill, or is not adequately fulfilling his or her duties as a Board member or if a Court
or professional tribunal has found him or her to have been guilty of misconduct or
professional incompetence provided that no member may be removed from office
without first being afforded an opportunity to explain his or her conduct or incapacity
to the Council. A member of the Board who is the subject of current professional
disciplinary proceedings shall immediately inform the President in writing.
10.3.5 No member of the Board may serve more than two consecutive terms in any one
office, with the exception of the President who may only serve one term of office. For
the purpose of this Regulation periods in office which commenced in 1998 or later
shall be taken into account in determining whether a Board Member is eligible for re-
election to any one office.
10.3.6 No member of the Board shall be permitted to serve as a member of the Council.
11. ELECTIONS
11.1 At each alternate world congress of the Society commencing with the world congress
of the Society held in 2002 the officers and members of the Board (other than the
Secretary General) shall be elected to hold office until the close of the next but one
meeting of Council held at a world congress of the Society as follows:
11.1.1 the President who shall be elected from the Council Members or from the Board
(other than the President then in office retiring at the close of such meeting of the
Council), and who shall upon election become a member of all Regional Committees
and Committees of the Council
11.1.2 three vice-presidents, one for each Region, who shall be elected or re-elected by the
Council members from that region, from the Council Members or members of the
Board from that Region and who shall when elected or re-elected become members of
all Committees and sub-Committees of the Region to which they are appointed;
11.1.3 four Regional Directors, being one for Europe and one for Africa within the Europe
and Africa Region, one for the Americas Region and one for Asia and Australasia
Region, who will be elected or re-elected by the Council members from the member
societies of Europe, Africa, the Americas and Asia and Australasia respectively.
They shall when elected or re-elected become members of all committees and sub-
committees of the Region to which they are appointed except that the Regional
Directors for Europe and Africa will only become members of committees and sub-
committees which exclusively serve the member societies from which they have been
elected;
11.1.4 a Treasurer; who shall be elected by all Council members. The person elected does
not require to be a member of Council or of the Board of Management. Upon election
become Chair of the Finance Committee
11.1.5 a Director for each of the standing Committees, namely the Education Committee,
Professional Practice Committee and Public Relations Committee who shall be
elected by all Council members. The persons elected do not require to be a member of
Council or of the Board of Management.
11.2 Nominations for the election of Board and Regional Co-ordinators shall be sent to the
Secretary General to be received not less than 10 weeks before the date fixed for any
meeting of the Council. Particulars of all persons so nominated shall be sent to each
member society not less than four weeks before the date fixed for such meeting.
11.3 A person shall not be eligible for election to any of the posts referred to in Statute 11
if and while he or she is the subject of professional disciplinary proceedings.
11.4 If the office of any Board Member or Regional Co-ordinator shall become vacant
more than 6 months before the next intended meeting of the Council at a World
Congress of the Society, the Board shall have power in their absolute discretion to
appoint a member of the Council to fill such vacancy and such member shall hold
office until the close of such next following meeting of the Council at which elections
for the Board are held.
11.5 If on the first ballot no person shall have secured an outright majority, all nominees
other than the two persons having the highest number of votes shall be eliminated and
a second ballot shall be held, the person to be elected being whoever has secured the
higher number of votes. In the case of a tie then each candidate shall be asked to
make a brief presentation to Council as to why they should be elected. A further vote
will then be taken.
12. COMMITTEES
12.1 REGIONAL COMMITTEES
12.1.1 Regional Committees shall be established which shall consist of the President, the
Regional Vice President and Regional Director and the Council Member from each of
the member countries in that Region
12.1.2 Regional Committees shall:
12.1.2.1 identify and so far as it is able, respond to Regional needs and issues;
12.1.2.2 promote the objects of the Society within their Regions;
12.1.2.3 promote and extend membership of the Society within their Regions;
12.1.2.4 exercise such functions of the Council as the Council shall from time to
time delegate to them.
12.1.3 Meetings of a Regional Committee maybe called at any time by the Regional Officers
or one third of the members of the Regional Committee on giving to the Regional
Officers and to each of the other members one month’s notice thereof, stating the
proposed time and place of, and the business to be transacted at such meeting.
12.1.4 The quorum for meetings of a Regional Committee shall be one third of the total
membership of the Regional Committee, but in all other respects, unless otherwise
determined by the Council, the Regional Committee shall regulate its own procedure.
12.1.5 Each Regional Committee shall establish an executive committee to assist in
identifying and responding to issues and needs of that Region. Membership of the
executive committee shall consist of the Regional Officers, the Regional
representatives to each of the Standing Committees and two other Council Members
of the Region elected by the Regional Committee.
12.2 COMMITTEES AND SUB-COMMITTEES
12.2.1 The Council and the Regional Committees may appoint such Committees or sub-
Committees as they shall require comprising such members of the Council and such
other persons as the appointing body shall from time to time think fit, provided that
the majority of every standing Committee shall consist of members of member
societies.
12.2.2 The Council and the Regional Committees may delegate to such Committees such of
their functions as they shall from time to time determine save (in the case of the
Council) the power contained in Regulation 10.3.4 to dismiss members of the Board
shall not be capable of being delegated.
13 RECORDS
13. 1.1 A register of member societies shall be maintained by the Secretary General.
13.1.2 The Secretary General or his or her designate shall be responsible for keeping the
records of all business transacted at meetings of the Council, the Board and the
Regional Committees respectively. They shall make reports to be sent to the Council
Members, as authorised by the meeting.
13.1.3 Each Council Member shall communicate all such information to the national society
concerning the meetings of the Council and its Committees and shall be responsible
for communicating to the appropriate Regional Officer all such information
concerning the national member society as may from time to time be required.
14 EXPENSES
14.1.1 The expense of the representatives to the Council incurred in connection with their
attendance at meetings of the Council and any Regional or other Committee to which
they may be appointed shall be borne by the member society or societies appointing
them.
14.1 .2 The reasonable expenses of the Secretary General, members of the Board and other
individuals representing the Society shall be borne by the Society under guidelines
approved by the Council for the payment of such expenses.
15 ADMINISTRATION OF FUNDS
15.1 The funds of the Society shall be applied in furtherance of its objects as shall be
determined by the Council.
15.2 The Board shall appoint auditors to audit the accounts of the Society.
15.3 The accounts of the Society shall be made up to the end of each calendar year.
16 REMOVAL FROM MEMBERSHIP
16.1 A member society shall be liable to be removed from membership by the Council if:
16.1.1 it shall in the opinion of the Council be guilty of conduct detrimental to the interests
of the Society or which is likely to bring the Society into disrepute;
16.1.2 the nature of its activities shall in the opinion of the Council be so changed as to make
it inappropriate for it to remain a member of the Society;
16.1.3 it shall fail to pay its subscription before 31st December in the year to which the
subscription relates.
16.2 A member society will be placed on a Supplementary List if it is in arrears of one
year or more and:
16.2.1 an application for transfer from the Supplementary List to full membership may be
made providing the applying society can produce evidence that it is now financially
viable and is able to pay the current annual membership fee for the ISRRT.
16.2.2 any society placed on the Supplementary List may re-apply for membership in the
same manner as outlined in Regulation 7.
16.2.3 a member society shall not be entitled to vote at a meeting of the Council whilst it is
on the Supplementary List.
16.3 Particulars of any complaint which would be a ground for removal from membership,
if substantiated, shall be supplied to the defaulting member society at least three
months before the next meeting of the Council at which the complaint is to be made.
whereat the member society shall be afforded a reasonable opportunity of being
heard. A member society shall be removed from membership only by a resolution of
the Council, which shall be passed if at least three quarters of the votes cast at that
meeting are in favour of the motion to remove from membership.
16.4 Any society removed from membership may re-apply for membership in the same
manner as outlined in Regulation 7, upon payment of such fees as shall be determined
by the Board.
16.5 Associate Membership may be revoked by the Board if:
16.6.1 the annual subscription fee has not been received within six months of the date upon
which such fee becomes due;
16.6.2 the Board finds that the Associate Member has been guilty of unprofessional conduct
or actions detrimental to the advancement of radiation medicine.
17 CESSATION OF MEMBERSHIP
17.1 Any member society in good standing may retire from the Society on giving to the
Secretary General 12 months’ notice in writing expiring on 31st December in any
year.
17.2 On such expiry the member society shall cease to have any interest in the Society.
18 DISSOLUTION
18.1 The Society shall continue until dissolved by a resolution of the Council of which at
least 6 months’ notice in writing shall have been given to all member societies and
three quarters of the votes cast at that meeting are in favour of the motion to dissolve.
18.2 The accidental omission of notice to any member society shall not invalidate any
resolution to dissolve.
18.3 Upon dissolution the funds of the Society shall be first applied in the discharge of its
debts and liabilities, any shortfall being collected from such societies as shall have
been members of the Society at any time during the period of three years prior to the
dissolution and in proportion to the amount contributed by such societies during such
period. Any excess of funds shall be distributed to some charitable object in the
United Kingdom or abroad.
19. OFFICIAL LANGUAGE
19.1 The official language of the Society shall be English. Translations into languages
other than English shall be made available to member societies upon request and
upon payment by such societies of the cost of translation in each case.
19.2 Representatives shall be entitled to address meetings of the Council and Regional
Committees in a language other than English only if an official translation of the
address is provided or, with the permission of the President or chairman of the
meeting through an appropriately qualified interpreter.
20. AMENDMENTS
These Regulations may be varied, suspended or cancelled in any manner approved by a 3/4ths
majority of the votes deemed cast at any meeting of Council duly convened and held.
21. INTERPRETATION
These Statutes shall be construed according to the laws of England for the time being in force
which shall govern the conduct of the Society’s affairs.
