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SURVEY – AUGUST 2007 CONDUCTED BY AGNES WALKER, SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY Survey question: Please respond if you offer a Section 125 plan; whether you have a third-party administrator (and their fees) or whether you administer the plan in-house. If in-house, what position is responsible? City of Alhambra In-house; Assistant Finance Director. City of Bellflower Yes we offer a 125 plan. TLC is our plan administrator. City of Culver City’ Section 125 plan is administered by a third-party (AmeriFlex). Their monthly flexible spending administration fee is $6 per participant. Our employees enroll through our broker and Personnel initiates the payroll deduction. City of Dixon We use AFLAC as a third party administrator. They charge an up front fee plus $5 per employee/per month , enrolled in the program. City of Dublin We have a plan that is administered in-house. At previous employers I have used third party administrators, which I would recommend doing if you have a choice. The HIPPA issues, eligibility determination and other administrative tasks are best handled by people who do this for a living. It also tends to keep the plan in alignment with changes in the law (my opinion). The third-party I used was Creative Benefits in San Diego County. www.creativebenefits.com. City of Fullerton Yes we do, and we administer the plan in-house. An Accountant ll is responsible for the program. City of Irwindale Has a Section 125 Plan and we contract with Conexis to administer the plan. Fees are $125/mo. City of Lake Forest Has a 125 plan for flexible benefits. Conexus administers the plan for us. Local & Regional Government Authorities We don’t have a plan in place this year, but will 1/1/08. we’re going with Flex- Plan Services, Inc. as the administrator. Fees are in several pieces, but should be about $1,300/year plus the $5/month participant charge (which we’re going to pay for the participant). Montecito Water District SURVEY – AUGUST 2007 CONDUCTED BY AGNES WALKER, SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY Our District administers our Sec 125 plan in-house. Our office administrator is responsible for administering the plan. The person in the position handles most of our payroll and personnel as well as accounts payable functions. City of Palos Verdes Estates Has Section 125, third-party administrator is Flex-One, through AFLAC. Cost per employee $5/month. City is paying the amount on behalf of employee. We only have 10 enrolled. City of Placerville Is contracted with American Fidelity for Section 125 administration. American Fidelity does not charge a fee as long as the employer allows American Fidelity to market other products such as disability, cancer, and life insurance plans to its employees. Please let me know if you would like some contact information. City of Rancho Cucamonga We’re implementing a Section 125 plan effective September 1. We’ll have a third party administrator. They’re charging us a one-time establishment fee of $1,000; monthly administration fees of $4.30 per participant with a $110.00 monthly minimum; and an ACH (direct deposit) monthly fee of $12.00. City of Redondo Beach Yes — third party administrator (Benesyst) City of San Clemente We are implementing an in-house Cafeteria Plan, to be administered by HR. City of Santa Ana Section 125 plan has recently transferred to a 3rd party administrator, Process Works Inc, effective 8/1/07. Previously payments were processed by the Senior Personnel Services Specialist in the Benefits division of the Personnel Services Agency. City of Seaside Section 125 plan is administered by AFLAC. Because we offer their other insurance plans to our employees, they waive the admin fees for the 125 plan. City of Shafter City of Shafter has a 125 cafeteria plan that we self administer. We only have un-reimbursed medical, un-reimbursed child care and AFLAC insurance products that can be purchased pre-tax. AFLAC helps us with the annual election and the City administers the un-reimbursed child care (2008 4 participants, prior years has never been more than 7) and un-reimbursed medical (2007 - 11 participants 2008 – 20 participants, big jump this year). City of Temecula SURVEY – AUGUST 2007 CONDUCTED BY AGNES WALKER, SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY rd Yes. 3 party - www.goigoe.com - fees are reasonable City of Walnut Creek We offer such a plan and have an outside company administer the plan. The City of West Covina Uses AFLAC to administer our 125 plan. We pay no fees which was in inducement on their part for the opportunity to sell their other lines of insurance to our employees. The City of Yorba Linda Offers a Section 125 plan. We have 16 employees participating (we have 105 full-time employees). We administer the plan in-house. Since medical information is considered confidential, manual checks drawn on a trust account are prepared by either the Financial Services Manager or Finance Director. City of Yountville We brought it in house 2 years ago. We have 22 regular employees and the Third Party Fees made no sense given the participation levels. Human Resources (Administrative Services Supervisor) is responsible.
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