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Project Planning


  • pg 1
									Each Minute of Planning Saves
     One Hour of Crisis.
     Parts of Planning a Project
 Defining the Project (D)
 Planning the Project (including controls) (P)
 Implementing the Plan (doing the project)* (I)
 Using Controls (checks and tests)* (C)
 Completing the Project (tying up lose ends)

*These two are done at the same time
Project Definition
 A complete written definition of the project is essential. It
  should include:
   Start and End Dates
   List Team Members
   What you will have when you are finished
   It may also include the reason for the project
   Steps in Planning the Project
 Decide which driving factor is most important: Time, Money,
 Do a Task Analysis and Work Breakdown Structure (Instructions
  on a later slide)
 Decide which organizational tools best suit your project and
  complete them (See the Organizational Tools PowerPoint)
 Decide on Controls for your project
Project Planning in More Detail
 Time, Money, Quality—one is most important and will
  effect decisions you make during the project. So decide this
   Do you have a budget?
   When is it due? Does it have a time sensitive deadline?
   Does it need to be professional in appearance?
 Task Analysis
 Make a list of all the steps involved in completing the project
 If they must be completed in a certain order, or if something must
  be done before one of the steps can be completed, make a note of
 Make a timeline of the steps in order to pace yourself and get the
  project completed on time
Work Breakdown Structure (WBS)

  Take all the tasks and group them by category (or into
  Assign responsible person(s)—leader for each category
  Can be done as a chart
  Make sure EVERYONE has a copy
 Controls are any means used to monitor and evaluate the
  process of the doing the project as well as the finished
   Checklists
   Sound Checks (Video, etc.) and Other Tests
   Meetings
   Communication (emails, phone calls, etc.)
   Demonstrations and Trial Runs
   Verbal and Written Evaluations
 Plan what controls you will use and when
Doing the Project
   Once you have all your plans
       Everyone knows what to do and when
       Everyone knows all deadlines
       Everyone is following all plans and controls
       Everyone is communicating
 Project goes much smoother
 Use controls to stay on track and fore see
  problems (solve them before they become
    Ending the Project
 Make sure it has been edited and proofed, and re-edited, etc.
  until it is the best
 Do all the clean ups, wrap ups, and follow ups required.
 All members should evaluate the project and any corrections
  should be made before it is considered finished.
 It should be given to the “client” and the “client” happy with it
Finished Projects
 Always have the PRISM logo on them
   Done on school time and/or lab
   Shows it meets our PRISM standards
 Always make an archival copy
 If portfolios are required by your
  teacher, enter the project in your

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