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					Participant Guide

               EPO 100:
     Introduction to the
Standardized Emergency
   Management System
                (SEMS)
    Purpose of EPO 100
This training course is intended to give you a basic
overview of SEMS, including reference to the law and
regulations, standard terms, management structures,
principles and definitions.
This course also satisfies the federal guidelines for
integration of the National Incident Management
System (NIMS) by incorporating the unique elements of
the NIMS-700 introductory course.
    Trademarks & Copyright
    Acknowledgements
For permission or questions regarding any of the course
content, please contact the CDPH Emergency
Preparedness Office, 1615 Capitol Avenue, 3rd floor,
Sacramento, CA 95814
      or email to EPOtraining@cdph.ca.gov
All course materials were developed in partnership with
the California Department of Public Health, Emergency
Preparedness Office, and Healthcare education,
Leadership and Performance, INC. utilizing resources from
the California Office of Emergency services and the FEMA
Emergency Management Institute.
      Learning Objectives (1 of 2)
 After completing this training, you should be able to:
1.   Describe the purpose and scope of the Standardized
     Emergency Management System (SEMS)
2.   Identify common terminology associated with SEMS
3.   Distinguish basic elements of the SEMS law
4.   Cite the five levels of organization within SEMS
5.   Explain the principles, functions and basic concepts of SEMS
6.   Determine basic operating requirements and individual
     responsibilities
7.   Specify the benefits of using the Incident Command System
     (ICS)                                                      2A
     Learning Objectives (2 of 2)
8.  Identify when it is appropriate to institute an Area Command
9.  Identify when it is appropriate to institute a Multi-Agency
    Coordination System
10. Specify the benefits of using a Joint Information System
    (JIS) for public information
11. Explain how SEMS affects how resources are managed
12. Explain how SEMS influences technology and technology
    systems



                                                             2B
Why Are We Here?
   Review Objectives (Page 2)




                                3
 California Department
    of Public Health


   The
Standardized
      Emergency
Management System
     (“SEMS")
  (With integration of NIMS IS-700)



                                      4
What is SEMS?
 An emergency & disaster
 management structure that
 integrates preparedness, planning,
 command/control, coordination &
 support activities
 Utilizes “best practices” management
 & business principles & processes
 that apply to all levels
 Integrates the elements of the
 National Incident Management
 System (NIMS)
                                        5
Concepts and Principles

 Flexible framework that:
   Facilitates working together . . .

   At any type of incident . . .

   Regardless of size, location, or
    complexity
 Flexible structures
 Requirements for processes,
 procedures, and systems
                                         6
 Standard Structures

The Incident Command System
(ICS)
Inter-agency/Multi-agency
Coordination
Mutual Aid
Public Information Systems
                              7
 SEMS Purpose Is To Provide

Standardized emergency
management across all
levels of government,
tribal entities, NGOs &
private industry
Coordination between
responding agencies
Rapid mobilization,
deployment and resource
tracking
Interoperability
                              8
I have a riddle for you….

   What does Senator Petris,
   1991 Oakland Hills Fire, and
   SEMS have in common….?




                                  9
 Legal Basis for SEMS
   Initiated by Senate Bill 1841
   Became California Statute in 1993
   Government Code § 8607
   CCR – Title 19

INTENT: “To Improve Coordination of
State & Local Emergency Response in
             California”


                                       10
State Agencies


       MUST use SEMS
       NO EXCEPTIONS!

          MUST Integrate NIMS!
          …To qualify for Federal
                 Grants

                                    11
Local Governments

             MUST USE SEMS!
          …To be eligible for State
           funding of RESPONSE
           RELATED PERSONNEL
           COSTS!

           MUST Integrate NIMS!
           …To qualify for Federal
                   Grants
                                      12
 Integrated Components

Communications &
Information
Management
Supporting
Technologies
After Action Reporting   SEMS
Maintenance System
                                13
Integrated Components
(Continued)

Preparedness
Command &
Management
Operational Area
Concept
Resource           SEMS
Management

                          14
 SYSTEM COMPONENTS


PREPAREDNESS
   “Preparedness is a way of life,
not a sudden, spectacular program.”


                                      15
What Is Preparedness?


Actions to establish and sustain
prescribed levels of capability
Ensures mission integration and
interoperability



                                   16
Preparedness Planning
Plans describe how resources will
be used.
Plans describe mechanisms for:
 Setting priorities.
 Integrating entities/functions.

 Establishing relationships.

 Ensuring that systems support all
  incident management activities.
                                      17
Types of Plans

 Emergency Operations Plans
 (EOP)
 Procedures
 Preparedness Plans
 Corrective Action and Mitigation
 Plans
 Recovery Plans
                                    18
Training and Exercises
Incorporate standards, guidelines,
and protection
Implement modeling/simulation
Define general training
requirements
Review/approve discipline specific
requirements/courses

                                     19
Personnel Qualifications

Preparedness based on
standards for
qualification/certification
Includes minimum:
 Knowledge
 Skills

 Experience


                              20
Equipment Certification

Ensure performance to
standards and interoperability
Facilitate development of state
and national standards and
protocols
Review and approve
equipment meeting standards
                                  21
Mutual Aid & Related
Agreements
Voluntary, reciprocal and
cooperative agreements which
expedite response and provide
services, resources, and facilities,
when jurisdictional resources are
inadequate
Several Mutual Aid Systems form
essential links



                                       22
Mutual Aid & Related
Agreements
 California’s Master Mutual Aid
 Agreement (MMAA)
 Fire/Rescue and Law/Coroner
 mutual aid systems in California
 Emergency Management Assistance
 Compact (EMAC).
 Private sector and NGOs



                                    23
Publication Management

The development of naming and
numbering conventions
Review and certification of publications
Methods for publications control
Identification of sources and suppliers
for publications and related services
Management of publication distribution


                                           24
SYSTEM COMPONENTS



 RESOURCE
MANAGEMENT
                    25
What Is Resource
Management?

  Four tasks:
   Establishing systems
   Activating the systems
   Dispatching resources
   Deactivating resources


                            26
 Resource Management
 Concepts


Standardize identification,
allocation, and tracking
Classify by kind and type
Implement credentialing system
Incorporate resources from private
sector and NGOs

                                     27
Resource Management
Principles

1. Advance planning
2. Resource identification and
   ordering
3. Resource categorization
4. Use of agreements
5. Effective management


                                 28
Managing Resources

Identifying and typing resources
Certifying and credentialing
personnel
Resource inventory
Identifying resource needs and
capabilities


                                   29
Managing Resources

 Ordering and acquiring resources
 Tracking and reporting resources
 Mobilizing resources
 Recovering resources
 Reimbursement



                                    30
STAFFING POSITIONS

            Is an expansion of
            day-to-day
            program/function
            activities
            Place personnel
            according to their
            skills into each
            SEMS Function


                                 31
What are the type of duties
 involved with a disaster
        response?

         Type of staff
to fill those types of duties




                                32
  Suggested Staffing
  Relationships
            Management:
EOC Director     EOC Program Mgr.
       Safety    Risk Program Mgr.
     Security    Police or Security
 Information     Public Affairs/P.I.O.
      Liaison    Program Manager
                                     33
    Suggested Staffing
    Relationships (Continued)

      General Staff Functions
                  DCDC, Drinking Water, L & C,
   Operations:    Food & Drug, etc.
Planning/Intel:   Planning, Engineering
     Logistics:   Business Services, Purchasing

Finance/Admin:    Budgets/Accounting


                                                 34
SYSTEM COMPONENTS


 COMMAND
   AND
MANAGEMENT
                    35
 The Response System




DAY TO DAY                  EMERGENCY


             Two separate
              vocations!


                                        36
MULTI-AGENCY
COORDINATION
Multiple jurisdictions/agencies with
concurrent emergency incident
responsibility (statutory authority)
Consensus on decisions affecting the
overall emergency response; to
include establishing priorities and
scarce resource allocation.
Anticipating and identifying future
resource requirements

                                       37
MULTI-AGENCY
COORDINATION
Providing strategic coordination
as required
Coordinating and resolving
policy issues arising from the
incident(s)
Coordinating Entities (MAC
Group) – Usually connected to
an EOC
                                   38
   In everyday life, can you
give an example of where a
   MAC might be used?




                               39
How the System Works

      Five      Five
     Levels   Functions




                          40
 THE INCIDENT COMMAND
 SYSTEM (ICS) – Field Level

Developed by
Federal, State,
and Local Fire
services in
California
A standardized
emergency
incident
management
structure
                              41
   ICS “FUN” FACTOIDS
Result of 1970 Malibu Fire
Implemented statewide by
Ca. Fire Service 1980
Included in SEMS
Adopted by Homeland
Security in 2004


                             42
Field Level
              Provides direct command
              and control for the
              emergency incident
              Establish goals,
              objectives and strategies
              for abatement and
              mitigation
              Tactical on-scene
              response
              Requests support from
              the Local jurisdiction(s)
              EOC
                                          43
     Let’s Make it Real!
Division of Communicable
Disease Control

Division of Drinking Water &
Environmental Mgt

Division of Food, Drug, & Rad
Safety

Others…                         44
Unified Command
   When 2 or more Agencies with
responsibility for the incident respond,
     a Unified Command must be
              established.




                                           45
Unified Command Thoughts
Multi-Agencies working together
Public Health
     Non-site specific
     Not immediately identifiable
Geographically dispersed over time
Examples:
     Haz Mat Spill into a reservoir
     Multiple Communities Flood



                                      46
Unified Area Command
                Area Command




  ICP 1            ICP 2              ICP 3



Sets overall strategy and priorities
  Allocates resources
    Ensures proper management
       Ensures objectives are met
         Ensure strategies are followed

                                              47
Local Jurisdiction Level
(Local EOC)
               City, County, Special
               District (“local”
               includes state &
               Federal jurisdictions)
               Establish and maintain
               local EOCs and DOCs
               Implement Local
               Emergency Plans
               Directly supports Field
               Level activity
               Requests Support from
               Operational Area/Pre-
               established agreements
                                         48
Operational Area Level
(OP Area EOC)

             All jurisdictions within
             the geographical
             boundaries of a County
             (local, state, Federal and
             tribal)
             58 Operational Areas
             Coordinate with local
             jurisdictions
             Requests assistance
             from the REOC


                                          49
Region Level
(REOC)
               Regional OES & State
               Agency representatives
               Located in Sacramento,
               Oakland, and Los
               Alamitos
               Provide technical
               guidance and assistance
               to Operational Areas
               Implement State
               Emergency Plan
               Broker Resources
               between Operational
               Areas
                                         50
State Level (SOC)
           OES & State Agency
           Representatives
           Located in Sacramento
           Coordinates between
           Regions
           Federal Response
           Coordination
           Communicates with
           Governor and
           Legislature
                                   51
    Flow of Requests and Assistance During Large Scale Incidents
                                        Joint Field Office
                                       Federal Agencies and
                                           Departments

                                               Funding




Reaching around the official                                   Statewide State Agencies
resource coordination levels                                     Inter-State Mutual Aid
                                            State              Local Gov., Federal, State,
 will lead to inefficient use                                   Tribal, Volunteers, NGO,
                                      Operations Center
and/or lack of accounting of                                             Private
          resources
                                                                 Regional, Local Gov.,
                                               REOC             Federal, State, Tribal,
                                                               Volunteers, NGO, Private

                                                                 Op Area Local Gov.,
                                            Op Area             Federal, State, Tribal,
                                                               Volunteers, NGO, Private

     Unity of
                                                               Local Gov., Federal, State,
  Coordination &                          Local EOCs            Tribal, Volunteers, NGO,
  Support Efforts                                                        Private


      Unity of                  Area Command
     Command                        Incident Unified Command
                                                                                        52
       Command/Management



       Command                       Management
       (Field Level “ICS”)               (EOC Levels)
   Directs incident             Manages overall support &
    activities                    coordination for incidents
   Develops incident            Provides technical guidance
    objectives & strategies       to EOCs & incident command
                                 Coordinate with other
   Establishes incident
                                  activated EOCs & incidents
    priorities                    as appropriate
   Coordinates with local
                                                          53
    EOCs
    Operations
    Operations                 Operations
     (Field Level “ICS”)        (EOC Levels)

 Directs all               Provides technical
  incident tactical          subject/discipline
  activities                 advice &
 Directly involved
                             interpretation
  in preparing              Coordinates
  Incident Action            operational support
  Plan (IAP)                 to and from other
                             SEMS levels        54
       Planning/Intelligence
         Planning              Planning/intelligence
        (Field Level “ICS”)              (EOC Levels)
   Collects/analyzes             Collects, evaluates and
    incident intelligence          disseminates intelligence
   Develops Situation            Develops Situation
    Reports                        Reports
   Documents incident            Documents activities
    action activities              within the EOC
   Maintains incident            Conducts EOC planning
    resource tracking              activities
   Conducts incident action      Maintains EOC resource
    planning (IAP)                 tracking                55
    Logistics
     Logistics                   Logistics
    (Field Level “ICS”)           (EOC Levels)

   Orders resources,          Obtains resources
    services and                services & supplies as
    supplies for incident       requested by
   Provides incident           incidents/EOCs
    communication              Obtains resources,
   Provides incident           services & supplies
    transportation and          for EOC
    facilities                 Supports EOC
   Purchasing                  infrastructure
                                                     56
      Finance/Administration
Finance/Administration       Finance/Administration
       (Field level “ICS”)             (EOC)


    Personnel &                Personnel & equipment
     equipment time              time recording
     recording                  Cost Accounting
    Cost Accounting            Procurement
    Procurement                Compensation & Claims
    Compensation &             Cooperative agreements
     Claims
    Cost Recovery
                                                      57
    FIELD LEVEL (ICS)
    ORGANIZATION
                Command Staff

                    INCIDENT       SAFETY
                    COMMAND        PIO
               (Unified Command)   LIAISON




OPERATION   PLANNING/      LOGISTICS         FINANCE/
S             INTEL.                          ADMIN.

                  General Staff


                                                        58
    SEMS EOC ORGANIZATION
                   Management Staff
                                       SAFETY
MULTI- AGENCY
                     MANAGEMEN         PIO
COORD. GROUP
                     T                 LIAISON




OPERATIONS      PLANNING/        LOGISTICS       FINANCE/
                  INTEL.                          ADMIN.

                       General Staff


                                                            59
SYSTEM FEATURES

    COMMON
     TERMS                    MBO



                  ACTION
                 PLANNING



   FLEXIBILITY              HIERARCHY




                                        60
   MANAGEMENT BY
   OBJECTIVES
 Flexible, Measurable &                 Objectives
 attainable objectives                     Met

 Identified time-frames
 (Operational Period)

  SEMS
Functions

                          Operational
                            Period
                                                 61
Management Principles

Unity of Command
Every individual has a designated
supervisor
Chain of Command
A clear line of authority within the ranks
of the organization


                                             62
   ORGANIZATIONAL
   FLEXIBILITY
        Activate what you need!

              COMMAND/MANAGEMENT




             PLANNING/                FINANCE/
OPERATIONS                LOGISTICS
               INTEL.                  ADMIN.



                                                 63
Management Principles

Span of control
The number of individuals one
supervisor can effectively manage.
Common terminology
   Organizational elements
   Position titles
   Resources
   Facilities

                                     64
Management Principles

Personnel accountability
   Check-In Mandatory
   Resource Status Unit
   Assignment Lists
   Unit Logs - A record of personnel assigned
    and major events



                                                 65
Management Components
Resources management
 Resources are assigned to standard
  units/functions
 “Assigned” – “available” – “out-of-
  service”
Integrated communications
 The "hardware" systems that transfer
  information
 The procedures and processes for
  transferring information.
                                         66
Management Components

Action Planning
   Conducted at the
    Incident
   Conducted in the EOC
   Objective Driven
   Eliminates
    Redundancy
   Establishes
    Accountability

                           67
SYSTEM COMPONENTS


COMMUNICATIONS
 & INFORMATION
  MANAGEMENT
                    68
Public Information
Incident Command/EOC Director
responsible for timely and accurate
public information.
(Public) Information Officer
   Reports to the Incident Command/EOC
    Director
   Appoints Assistants to support JIC functions
Multiple JICs coordinate the release of
approved Public Information
                                                   69
Joint Information System
(JIS)
                    State JIC


       Region 1                  Region 2
         JIC                       JIC



   Op Area 1                       Op Area 2
      JIC                             JIC



       Local 1                   Local 2
         JIC                       JIC

                     IC/UC/
                  Area Command
                      (PIO)

                                               70
JIC Characteristics


Includes representatives of all
players in the response
Has procedures and protocols for
communicating and coordinating
with other JICs


                                   71
 JIC Organization

                          Joint Information
                                Center


       Press Secretary                           Liaison
       (jurisdictional)                       (as required)



Research Team               Media Team               Logistics Team




                                                                      72
SYSTEM COMPONENTS


 SUPPORTING
TECHNOLOGIES

                    73
  Focus on Supporting
  Technology


1. Interoperability and compatibility
2. Technology support
3. Technology standards
4. Broad-based requirements
5. Strategic planning and R&D


                                        74
SYSTEM COMPONENTS


  ONGOING
MANAGEMENT &
 MAINTENANCE
                    75
System Maintenance
Coordinated through State OES
SEMS
   SEMS Advisory Committee
   SEMS Technical Group
Coordination with Federal Government
   NIMS Integration Center (NIC)
Both maintenance systems will monitor
through
   Lessons learned
   Application of “best practices”

                                        76
NRP (National Response Plan)
(National Framework)

Predicated on NIMS
Integrates and aligns all of the
Federal special-purpose emergency
response plans into one structure.
Interfaces Federal response with
State, Tribal, Local governments,
NGOs and private enterprise

                                     77
CONCLUSION

•This course integrates the Standardized
Emergency Management System (SEMS) and
the National Incident Management System
(NIMS) into a single course.
•The material used in this course is extracted
from the SEMS Approved Course of
Instruction (ACI) and the NIMS IS-700
course.



                                                 78

				
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