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Wide Area Workflow _WAWF_

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					Wide Area Workflow (WAWF)
Defense Finance and Accounting Service

                   Aaron Oeken, CGFM, CDFM
                Lead Financial Management Analyst
                     Navy WAWF Help Desk
                            eSolutions
                         August 15, 2011


                         Integrity - Service - Innovation




                           Integrity - Service - Innovation
Agenda

     WAWF Overview
     Benefits of WAWF
     Roles
     Document Types (Navy)
     WAWF Miscellaneous Payments Overview
     Misc Pay Types
     CEFT check
     Suspended CEFT Transactions
     STARS-FL Obligation Interface
     Common Mistakes – Misc Pays
     Misc Pay Walk-through
     Researching STARS-FL Rejected Misc Pay
     Navy WAWF Help Desk
     Other POCs
     Helpful Links
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WAWF Overview


 Department of Defense initiated WAWF to eliminate paper
  transactions from the acquisition process

 WAWF is an interactive web-based application that allows
  vendors to electronically submit invoices and receiving
  reports, and the government to inspect, accept, receive,
  certify and pay electronically

 Users can be:
        Vendors
        Government

 Documents include:
        Contracts
        Invoices
        Receiving Reports

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Benefits of WAWF


 Completely electronic process
        No cost for paper
        No postage to mail invoices


 Quicker processing
        Less interest paid
        Less people needed to process invoices




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Roles


 Vendor
        Contractor or Supplier
        Valid Cage Code and/or DUNS
            • Centralized Contractor Registration (CCR)


 Initiator (Misc Pays)
        Vendor entering Misc Pay (CAGE and/or DUNS)
        Acceptor (Navy) entering Misc Pay

 Inspector & Acceptor
        Requiring Activity, Contracting Officer Representative (COR),
         Quality Assurance Reviewer (QAR)

 Cost Voucher Reviewer/Approver
        Defense Contract Audit Agency (DCAA)


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Roles


 Local Processing Office (LPO)
        Role used in situations where documents must be certified by a
         local office before forwarding to DFAS

 Pay Official
        DFAS Paying Office

 Group Administrator (GAM)
        Role is used by an individual selected at the organization/location
         level, that is charged with the responsibility of maintaining the users
         of his/her assigned organizations

 View Only
        Can see documents in any status that have the Department of
         Defense Activity Address Code (DoDAAC) and corresponding role
         listed on them


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Routing in WAWF


 Based on document type, payment office,
  inspection/acceptance terms, and DoDAACs listed on
  contract/entered into WAWF

 If pay office is One Pay, there will be an LPO; all others do
  not have LPO
        For Fast Pay Invoices going to One Pay pay office, the LPO is
         optional


 Usual flow (Combos and 2n1s):
        Vendor -> Inspector (if applicable) -> Acceptor -> LPO ->
         Pay Official



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WAWF Document Types (Navy)


   Invoice and Receiving Report (Combo)
   Invoice as 2-in-1
   Invoice (Fast Pay)
   Cost Voucher
   Navy Construction/Facilities Management Invoice
   Grant and Cooperative Agreement Voucher
   Navy Shipbuilding Invoice (Fixed Price)
   Miscellaneous Payment




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Invoice and Receiving Report (Combo)


 Generally used for billing for materials only or for materials
  and services

 Two separate documents created at same time
        Invoice
        Receiving Report


 Receiving Report
        Inspector‟s action (if applicable)
        Acceptor‟s action
        LPO review


 Invoice
        LPO action



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Invoice as 2-in-1


 Generally used for billing services contracts only

 CANNOT use for Navy ERP Pay Offices
        Use Combo or separate Invoice and
         Receiving Report documents instead


 One Document
        Invoice/Receiving Report

 Acceptor & LPO Action




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Invoice (Fast Pay)


 Must be authorized for Fast Pay
        Contract Clause 52.213-1

 Vendor can enter LPO DoDAAC or enter accounting
  information themselves




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Cost Voucher


 Cost Reimbursable Contract
           52.216-7
           52.216-13
           52.216-14
           52.232-7
 Interim
        DCAA action
        LPO action
        Service Approver View Only
 Final
        Service Approver action
        LPO action
        DCAA View Only

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Cost Voucher – Direct Submit Authority


 Between the Vendor and DCAA

 Not listed on contract

 Can look up authorized vendors
  in Direct Bill Authority section
  under Lookup

 All Cost Vouchers will be direct
  until authority is terminated

 LPO action

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Navy Construction/Facilities Management Invoice


 Navy Construction Invoices

 Indicators for Construction and
  Final Payment
             Net 14
              • Yes to Construction + No to Final
             Net 30
              • No to Construction
              • Yes to Construction + Yes to Final


 Acceptor enters SLINs and
  funding information



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Grant and Cooperative Agreement Voucher


 Universities

 Office of Naval Research

 Grant Approver role




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Navy Shipbuilding Invoice (Fixed Price)


 Ship Acquisition Invoices

 Restricted to Navy‟s Supervisors of Shipbuilding
  (SUPSHIPs)

 SUPSHIP Major Programs
        New Construction
        Nuclear Submarines
        Maintenance/Repair/Modernization




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WAWF Misc Pay Overview


 Used for Non-Contractual Payments
        Mostly created by the Navy on behalf of service members,
         employees, and non-government entities
        Can be created by vendors with valid CAGE codes or DUNs
         numbers
        Mortuary claims, utilities, training, etc.
        The Misc Pay Type has tax reporting implications
 Single Document
 Always use N68732 as Pay Office for Navy Misc Pays
 Payee must be in CEFT
 Obligation interface with STARS-FL
 Once Processed in WAWF, will pay in 1-2 business days if
  no errors
 No interest paid if paid late

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WAWF Misc Pay Overview


 Separation of Duties
        Initiator and Acceptor can be same user
        Acceptor and LPO cannot be same user




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WAWF Misc Pay Overview


 4 types of WAWF Misc Pay payees
       Federal Entity: (Federal Employee or Military Member, including
        Retirees)
       Non-Federal Entity: CCR - Cage Code
       Non-Federal Entity: Non-CCR - Business (EIN)
       Non-Federal Entity: Non-CCR - Individual (SSN)




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WAWF Misc Pay Types


 For full list, when logged into WAWF, go to Lookup -> Misc
  Pay Types




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WAWF Misc Pay Types

            AWAR   Awards Ceremony
            CONF   Conference Fees
            DEMU   Demurrage Fees
            DENT   Dental Claims
            EEOS   EEO Settlements
            FREI   Freight Bills
            GOVE   Government to Government
            INDI   Individual Reimbursements
            INTE   Inter Personal Agreements (IPAs)
            LAWY   Lawyers
            MEDB   Medical Bills
            MEDC   Medical Claims
            MEMB   Membership Fees
            MEMO   MOUs/MOAs
            MORA   Moral Welfare, and Recreation
            MORC   Mortuary Claims (Company)
            MORP   Mortuary Claims (Person)
            OTHE   Other (Prizes, Settlements, Troops to Teachers)
            PARK   Parking for Employees at Activity
            PERS   Personal Property Claims
            POST   Post Office Box Rentals
            ROYA   Royalties
            STAT   State County & Municipal Services
            SUBS   Subscriptions
            TRAI   Training (DD Form 1556)
            UTIL   Utility Payments
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WAWF Misc Pay Types


 The Misc Pay Type has tax reporting implications so it‟s
  very important to choose the correct type
            Use OTHE type ONLY for prizes, settlements, and the Troops to
             Teachers program
            For more information on which type to use, consult the DoD Misc
             Pay Guide at:
             http://www.acq.osd.mil/dpap/ebusiness/Department_of_Defense_
             Misc_Pay_Guide.doc
 1099-MISC
            Used to report miscellaneous income
            Generated on income earned as a non-employee including
             awards, fees, commissions, rents, or royalties paid during the tax
             year
            1099 is issued when the amount paid within the
             tax year is $600 or more
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WAWF Misc Pay Types


 Misc Pay Types that generate a 1099-MISC:



            DENT   Dental Claims
            EEOS   EEO Settlements
            LAWY   Lawyers
            MEDB   Medical Bills
            MEDC   Medical Claims
            MORC   Mortuary Claims (Company)
            OTHE   Other (Prizes, Settlements, Troops to Teachers)
            POST   Post Office Box Rentals
            ROYA   Royalties
            TRAI   Training (DD Form 1556)




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WAWF Misc Pay Types


 Misc Pay Types that do NOT generate a 1099-MISC:

              AWAR   Awards Ceremony
              CONF   Conference Fees
              DEMU   Demurrage Fees
              FREI   Freight Bills
              GOVE   Government to Government
              INDI   Individual Reimbursements
              INTE   Inter Personal Agreements (IPAs)
              MEMB   Membership Fees
              MEMO   MOUs/MOAs
              MORA   Moral Welfare, and Recreation
              MORP   Mortuary Claims (Person)
              PARK   Parking for Employees at Activity
              PERS   Personal Property Claims
              STAT   State County & Municipal Services
              SUBS   Subscriptions
              UTIL   Utility Payments




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CEFT Check


 Payee must be in CEFT prior to processing a Misc Pay in
  WAWF
        When an Initiator creates a Misc Pay, WAWF goes out and checks
         CEFT to see if the payee is in the CEFT database
            • If the payee is in CEFT, the Misc Pay goes on to the Acceptor
            • If the payee is not in CEFT, the Misc Pay will suspend until the payee is
              added - 'Suspended - CEFT' status




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 CEFT Check


 Corporate Electronic Funds Transfer (CEFT)
        Provides DFAS a means to collect vendor payment information and
         to store that information in a centralized database to be used by
         appropriate parties and payment systems
 Interface Systems
        Central Contract Registration (CCR)
        DoD Military and Civilian Payroll Systems
 Payment Systems
        One Pay (Navy)
        Computerized Accounts Payable System (CAPS - Army)
        Integrated Accounts Payable System (IAPS – Air Force)




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CEFT Check


 CEFT is the DFAS authoritative source for vendor payment
  data
        Allowing the manual input of WAWF data to flow to the payment
         systems without verification would generate a material weakness
 Internal Review Service (IRS) validation is performed
        Audit finding – DFAS and other Federal government agencies were
         making payments with missing or invalid Taxpayer Identification
         Numbers (TIN)
        DFAS is using CEFT to verify the TIN with the IRS
 Personal Identification Information (PII)
        Access to CEFT is based on job responsibilities
        Ability to add vendors to CEFT database is limited to appropriate
         Accounts Payable technicians


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CEFT Check


 4 types of WAWF Misc Pay payees and CEFT
       Federal Entity: (Federal Employee or Military Member including
        Retirees)
           • DoD military and civilian payroll systems feed CEFT
           • Payee must have received first paycheck
       Non-Federal Entity: CCR - Cage Code
           • Vendor with CAGE code
           • CCR feeds CEFT
       Non-Federal Entity: Non-CCR - Business (EIN)
           • Vendor with no CAGE code
           • Info must be added to CEFT by DFAS first time paid
       Non-Federal Entity: Non-CCR - Individual (SSN)
           • Individual that is not a Federal employee, military member, or retiree
           • Info must be added to CEFT by DFAS first time paid


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WAWF Suspended CEFT Transactions


 Initiator (one who created the Misc Pay)
        Send an email with payment office DoDAAC on the subject line to
         email address in error message in WAWF
        Payment office will contact you if any additional information is
         needed
 DFAS Payment Office
        Receive emails
        Access CEFT to add the record
        Contact the Initiator with further instructions if needed
 Attempt to prevent Suspension
        Prior to input in WAWF, email the CEFT input form to:
       CCL-CCR-CEFT@DFAS.MIL
        DFAS will enter the information in CEFT and notify you when
         complete


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STARS-FL Obligation Interface


 After an LPO enters LOA info on the LLA tab and then
  certifies the Misc Pay, WAWF goes out to STARS-FL and
  attempts to systematically post the obligation.
 This systematic interface is intended to replace the need to
  manually obligate funds in STARS-Field Level (FL) for
  Miscellaneous Payments. Interface processing is relevant
  to all WAWF Misc Pay invoices targeted for a One Pay pay
  office and a STARS-FL Routing Authorized Accounting
  Activity (AAA).
 Users that manually obligate funds within STARS-FL to
  cover Misc Pay invoices entered into WAWF should
  discontinue doing so.
        Otherwise, duplicate obligations may be posted

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STARS-FL Obligation Interface

 Processing Flow
               Creation of Misc Pay in WAWF
               Acceptance of Misc Pay in WAWF
               Certification of Misc Pay in WAWF
               WAWF holds Misc Pay invoice in “Certified” status, awaiting
                acknowledgement from STARS-FL
               STARS-FL attempts to post obligation
               If STARS-FL posts obligation successfully, it sends a positive
                acknowledgement to WAWF
               STARS-FL may bypass obligation posting of certain documents. If so,
                STARS-FL sends a positive acknowledgement to WAWF
               If STARS-FL fails in attempt to post obligation, it sends a failed
                acknowledgement to WAWF
               If WAWF gets a positive acknowledgement from STARS-FL, WAWF
                forwards the Misc Pay invoice to One Pay and changes the status of the
                invoice to “Processed”
               If WAWF gets a failed acknowledgement from STARS-FL, WAWF resets
                the Misc Pay invoice to “Accepted” status and returns the invoice to the
                Certification Folder


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STARS-FL Obligation Interface


 Certification Guidance
        The LPO certifier must assign a valid standard document number
         (SDN), accounting classification reference number (ACRN) and
         AAA via the Long Line of Accounting (LLA) tab of the Misc Pay.
        If the SDN, ACRN and AAA entered on the LLA tab screen point to
         a new document that has not been previously obligated within
         STARS-FL, the LPO certifier must also enter a valid job order
         number / expense element (JON/EE) into the Cost Code field. If
         the JON/EE entered is invalid, or does not exist within STARS-FL,
         the transaction will be rejected.
        If the SDN, ACRN and AAA entered on the LLA tab screen point to
         a pre-existing document that‟s already obligated within STARS-FL,
         the LPO certifier does not need to enter any other values on the
         LLA tab screen. STARS-FL will use the JON/EE associated with
         the existing document within STARS-FL. Consequently, any value
         entered into the Cost Code field will be ignored by
         STARS-FL.

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Common mistakes – Misc Pays


 Choosing incorrect Misc Pay Type
        Has tax reporting implications
        Use OTHE type ONLY for prizes, settlements, and the Troops to
         Teachers program
 Payee not in CEFT
        If Federal employee, military member, or retiree, need to wait until
         they receive first paycheck before creating Misc Pay
        If a non-CCR vendor or an individual that doesn‟t fit into the above
         category and you know the payee has never been paid by DFAS
         before, need to send CEFT input form to CCL-CCR-
         CEFT@DFAS.MIL before creating Misc Pay
 Payee‟s ZIP Code does not match state
        One Pay checks that the ZIP Code in the payee‟s address matches
         the state
        Can verify at: http://zip4.usps.com/zip4/citytown.jsp


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Common mistakes – Misc Pays


 Do not enter correct LOA info on LLA tab
        If SDN has been used before, only need to enter SDN, AAA, and
         ACRN
        If SDN hasn‟t been used before, need to enter SDN, AAA, ACRN,
         and valid job order number / expense element (JON/EE) into Cost
         Code field
 Incorrect/invalid dates used
        Invoice Date ≤ Misc Pay Creation Date
        Date Received (entered by Acceptor when Accepting) ≤ Acceptor
         Signature Date (entered by Acceptor when Accepting) ≤ LPO
         Signature Date (entered by LPO) ≤ Date Processed in WAWF




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Log in as Acceptor. Go to Government -> Acceptor -> Create Document.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Change Contractual? drop down menu selection to N (for No). Select Misc. Pay as the
Document Type to create. Choose the Service Acceptor DoDAAC using the Service Acceptor
drop down menu. Click Next.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




For this example, we are paying a vendor with a CAGE code so we select Non-Federal Entity:
CCR – CAGE Code as the Voucher Flow. Click Next.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Enter the Pay Official (pay office) DoDAAC in the Pay Official field. For Navy Misc Pays, the Pay
Official DoDAAC will always be N68732. Click Next.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Enter the vendor‟s CAGE Code or DUNS number in the 1st box of the CAGE
Code/DUNS/DUNS+4/Extension field (if there is an extension, it would go in the 2nd box). Enter
the AAI (Agency Accounting Identifier). The AAI is the AAA in Navy fiscal terms. Enter the LPO
DoDAAC for the Navy LPO who will be certifying the Misc Pay. Select the appropriate Misc Pay
type in the Misc. Type drop down box. The Admin DoDAAC and Invoice Number are optional
fields to fill out. Click Next.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Enter the quantity being billed for in the Qty. Invoiced field. Enter the unit of measure being used
in the Unit field (for full list of available units of measure, go to Lookup -> Units of Measure
Table). Enter the unit price in the Unit Price field. Enter a description of the item being billed in
the Description field.


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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to the Addresses tab and check all the info to make sure it is correct.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to the Comments tab and enter comments if you would like.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to the Attachments tab and add attachments if you would like.

To add an attachment, click on Browse.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Browse your computer files to find the file you want to attach. Once you have it selected, click
Open.

*Be sure the attachment is less than 2MB and does not contain spaces in the filename.


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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Click Upload




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




The attachment will now appear under the Attachments Name column. You can click on View
Attachment to open the attachment or Delete Attachment to delete the attachment.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to Preview Document and review all the information before submitting.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Click Submit to submit the Misc Pay.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




If there are errors, they will be displayed on the screen. If there are no errors, it should take you
to this screen which says the Misc Pay was successfully submitted. This screen will show where
all the automated emails were sent to (based on the DoDAACs entered). If you need to send
additional email notifications, use the Send Additional Email Notifications link. Otherwise, you
can click Return or one of the tabs at the top to navigate away from the page.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Now it is the Acceptor‟s responsibility to accept the Misc Pay. The Acceptor can be the same as
the Initiator or a different user. The Acceptor would start by going to Government -> Acceptor ->
Acceptance Folder.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




On the search screen, choose your Acceptor DoDAAC from the drop down box, enter any other criteria
you want to limit the search (using the CAGE code of the Vendor (Payee) in this example), and make
sure the dates in the Create/Update Date and Create Update Date End will give you the results you want.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




You will see the results in your Acceptance Folder.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Scroll to the right to see the Invoice Number.




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Click on the Invoice Number to open the Misc Pay (can also click on Shipment Number).




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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




The Misc Pay is displayed. Review everything on the Voucher tab to make sure it is correct.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to the Addresses tab and review all the information to make sure it is correct.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to the Misc. Info tab and enter comments if desired.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to the Preview Document tab and review all the information one last time.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go back to the Voucher tab. If everything looks good and you want to accept the Misc Pay, you
will check the Accepted box. If something is wrong and needs to be fixed by the Initiator, check
the Reject to Initiator box (then click Submit).

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




To accept the Misc Pay, you would check the Accepted box, enter the date the goods/services
were received in the Date Received box, enter the date you are signing the Misc Pay in WAWF
in the Signature Date box, then click on Signature.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Enter your password or your CAC PIN to sign the document then click Next. If you leave the
Submit Without Preview box checked, you will accept the Misc Pay when you click Next. If you
uncheck that box, it will give you one last time to review the Misc Pay before you accept it.

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 Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




This screen will display which says the Misc Pay was successfully accepted. This screen will show
where all the automated emails were sent to (based on the DoDAACs entered). If you need to send
additional email notifications, use the Send Additional Email Notifications link. Otherwise, you can click
Return or one of the tabs at the top to navigate away from the page.
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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Now it is the LPO‟s responsibility to certify the Misc Pay. The LPO cannot be the same as the
Initiator or Acceptor. The LPO would start by going to Government -> Local Processing Office ->
Certification Folder.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




On the search screen, choose your LPO DoDAAC from the drop down box, enter any other criteria you
want to limit the search (using the CAGE code of the Vendor (Payee) in this example), and make sure the
dates in the Create/Update Date and Create Update Date End will give you the results you want.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




You will see the results in your LPO Certification Folder.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Scroll to the right to see the Invoice Number.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Click on the Invoice Number to open the Misc Pay (can also click on Shipment Number).



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




The Misc Pay is displayed. Review everything on the Voucher tab to make sure it is correct.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to the LLA tab. This is where you will enter the funding/LOA info. First, you must choose
whether you want to certify by Document Level or Line Level by selecting the appropriate one
from the drop down box. Document Level means it will apply the funding/LOA info to all the
items on the Misc Pay. Line Level will allow you to enter funding/LOA info for each item.
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 Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




After choosing which level you will certify at, you will enter the funding/LOA info. You will enter the
funding document number in the Document Record Reference ID box, the AAA into the Agency
Accounting ID box, and the ACRN in the ACRN box. If the document number, AAA, and ACRN point to a
new document that has not been previously obligated within STARS-FL, you will also need to enter a
valid job order number / expense element (JON/EE) into the Cost Code box.
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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to the Addresses tab and review all the information to make sure it is correct.



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Go to the Misc. Info tab and enter comments if desired.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go to the Preview Document tab and review all the information one last time.



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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Go back to the Voucher tab. If everything looks good and you want to certify the Misc Pay, you
will check the Document Certified box. If something is wrong and needs to be fixed by the
Acceptor/Initiator, check the Document Available for Recall box (and then click Submit to recall
the Misc Pay back to the Acceptor for them to correct/reject to the Initiator).
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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




To certify the Misc Pay, you would check the Document Certified box, enter the date you are
signing the Misc Pay in WAWF in the Signature Date box, then click on Signature.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Enter your password or your CAC PIN to sign the document then click Next. If you leave the
Submit Without Preview box checked, you will certify the Misc Pay when you click Next. If you
uncheck that box, it will give you one last time to review the Misc Pay before you certify it.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




This screen will display which says the Misc Pay was successfully certified. This screen will
show where all the automated emails were sent to (based on the DoDAACs entered). If you
need to send additional email notifications, use the Send Additional Email Notifications link.
Otherwise, you can click Return or one of the tabs at the top to navigate away from the page.
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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Once certified, WAWF will attempt to post the obligation in STARS-FL. This process can take anywhere
from 5 minutes up to a few days. As the LPO, you need to go back to the certified Misc Pay at a later
time to make sure the obligation correctly posted and the Misc Pay processed in WAWF. To check the
Misc Pay later, go to Government -> Local Processing Office -> History Folder by DoDAAC.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




On the search screen, choose your LPO DoDAAC from the drop down box, enter any other criteria you
want to limit the search (using the CAGE code of the Vendor (Payee) for this search), and make sure the
dates in the Create/Update Date and Create Update Date End will give you the results you want.

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




You will see the results in your LPO Certification Folder. Scroll to the right to see the Invoice
Number. Click on the Invoice Number to open the Misc Pay (can also click on Shipment
Number).

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Misc Pay Walkthrough - Non-Federal Entity: CCR - Cage Code




Once the Misc Pay is open, scroll to the bottom to see the Misc Information section which shows
all the actions taken in WAWF. You should always see the action that the LPO certified the Misc
Pay. After that action, you will see the action showing whether the obligation successfully posted
into STARS-FL allowing the Misc Pay to process. If it was successful, you will see the above
action.



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Researching STARS-FL Rejected Misc Pay


 STARS-FL Rejection information
        On failed acknowledgements, STARS-FL reports a generic error
         message to WAWF which displays on the Misc Info tab
        The generic error refers users to the STARS-FL report LXF3310A
         available via CAView
        All LPOs certifying Misc Pays should have access to the CAView
         reports so they can research what happened on the LXF3310A
         report when their Misc Pay gets a failed acknowledgement
        For info on how to get access to the CAView reports, please contact
         the Navy WAWF Help Desk




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Researching STARS-FL Rejected Misc Pay


 How to research a Misc Pay that received a failed
  acknowledgement from STARS-FL:




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Researching STARS-FL Rejected Misc Pay




      Go to CA-VIEW for East Coast




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Researching STARS-FL Rejected Misc Pay




      Make sure you are in mode „KCS‟ – change by going to Command
       line and entering „mode KCS‟ then hitting Enter
      Enter LXF3310A* on Report ID line
      Can search by other criteria in other fields if desired
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Researching STARS-FL Rejected Misc Pay




      There is an LXF3310A-C generated every half hour and the info on
       each report gets rolled into the next report for that day – it does not
       reset until the next day
      Open the most recent report to get all transactions that rejected that day
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Researching STARS-FL Rejected Misc Pay




      Search for the first 12 characters of the Misc Pay Control Number in WAWF by entering f „ „ as in
       the above example – this is the PIIN number on the report
      Need to make sure when the search takes you to the transaction that
       the SPIIN matches – last 4 of Misc Pay Control Number = SPIIN
               If it does not, you can then search for the last 4 characters of the Misc Pay Control
                Number by entering f „ „ as we did for the first 12 – in this example (see next slide), the
                correct search would be for f „9D84‟

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Researching STARS-FL Rejected Misc Pay




      Look at the error and try to figure out what is wrong with the LOA info
       you entered in WAWF
      If you cannot figure out what the error is telling you to correct, please
       contact the Navy WAWF Help Desk
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Navy WAWF Help Desk


 1-877-251-9293

 CCL-EC-NAVY-WAWF-HELPDESK@DFAS.MIL

 Open 0700-1700 EST M-F (excluding federal holidays)

 Aaron Oeken – Lead Financial Management Analyst
 Barbara Harper – A/P Team Lead currently on
  developmental assignment on help desk




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Navy WAWF Help Desk


 Will ALWAYS try to resolve ourselves first
 CAN assist with:
           How to create/process documents
           How to correct recalled/rejected documents
           Registration procedures
           New DoDAAC requests
           Payment status – One Pay invoices only
 CANNOT assist with:
           Password resets/other account issues – contact GAMs
           Systems issues – contact DISA or local IT support
           Payment status – MOCAS and Navy ERP – contact pay office
           Expediting payment/interest penalties – contact pay office
           Invoice hardship issues – contact contracting officer

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Other POCs


 DISA Ogden Help Desk
          Systems issues
          Vendor account issues (if no GAM)
          CAGE code activations
          1-866-618-5988
          cscassig@csd.disa.mil
 Army WAWF Help Desk
       Army WAWF issues
       1-877-232-9293
       CCO-EC-ARMY-WAWF-HELPDESK@DFAS.MIL
 Marine Corps WAWF Help Desk
       Marine Corps WAWF issues
       540-658-2611
       susan.dibianca@taic.net


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Other POCs


 Air Force WAWF Help Desk
       Air Force WAWF issues
       wawf.team@wpafb.af.mil

 DCMA WAWF Help Desk
       DCMA Administered Contracts WAWF issues
       888-576-3262
       helpdesk@dcma.mil

 DLA WAWF Help Desk
       DLA WAWF issues
       703-767-1915
       wawf@dla.mil



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Other POCs


 Group Administrators (GAMs)
        Approve/disapprove users
        Reset passwords/certificates
            • You will need to contact them to get a certificate reset if you get a new
              CAC card
        Update organizational email address for DoDAAC
        Can locate using the Group Administrator Lookup option
            • If logged in, under the User menu
            • If not logged in, on the WAWF homepage under Help
            • If you still cannot locate your GAM, contact the Navy WAWF Help Desk




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Other POCs


 Pay Offices
        Payment status/issues
        Can find contact info once logged into WAWF
            • Pay DoDAACs under Lookup tab




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Helpful Links

 WAWF Production
        https://wawf.eb.mil/
 WAWF “Sand Box” Training Site
        https://wawftraining.eb.mil/
 WAWF Web-Based Training Site
        https://wawftraining.eb.mil/xhtml/unauth/web/wbt/WbtMainMenu.xhtml
 WAWF Software User‟s Manual (SUM)
        https://wawf.eb.mil/SUM_RoboHelp_Web_Help/WAWF_SUM.htm
 DAASINQ (DoDAAC Query)
        https://www.daas.dla.mil/daasinq/
 DoDAAD Committee (add, modify, delete DoDAACs)
        http://www.dla.mil/j-
         6/dlmso/Programs/Committees/DoDAAD/dodaad.asp

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Helpful Links


 Electronic Document Access (EDA)
             http://eda.ogden.disa.mil/
 Navy WAWF Site
             https://acquisition.navy.mil/content/view/full/99
 DFAS WAWF Site (including info on Vendor WAWF
  training)
             http://www.dfas.mil/dfas/ecommerce/wawf/info.html
 DFAS Electronic Commerce Site
             http://www.dfas.mil/dfas/ecommerce.html
 Navy College Program Tuition Assistance Site
             https://www.navycollege.navy.mil/nta.cfm
 DoD UID Information
             http://www.acq.osd.mil/dpap/pdi/uid/index.html
             http://iuidtoolkit.com/overview/
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Helpful Links


 DoD RFID Information
        http://www.acq.osd.mil/log/rfid/index.htm
 DoD Misc Pay Guide
        http://www.acq.osd.mil/dpap/ebusiness/Department_of_Defense_M
         isc_Pay_Guide.doc
 Central Contractor Registration
        https://www.bpn.gov/CCRSearch/Search.aspx
 MyInvoice
        https://myinvoice.csd.disa.mil/




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Integrity - Service - Innovation

				
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