PeopleSoft Financials 8.8
General Ledger Workshop
Thursday, January 24, 2008
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
• Entering a General Ledger Journal
Navigation: General Ledger
Journal Entry
Create Journal
Entries
Add a new
Value
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Entering a General Ledger Journal
• Complete the following on the Header Tab:
Long Description
*Ledger Group
*Source
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Entering a General Ledger Journal
• Complete the following on the Lines Tab:
Account
Fund
Dept
Program
Class
Project
(if required)
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Entering a General Ledger Journal
• Complete the following on the Lines Tab:
Amount
Journal Line
Description
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Entering a General Ledger Journal
• Check the Total Tab if Necessary:
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Entering a General Ledger Journal
• Edit the Journal (*Process Pull Down) from
the Lines Tab:
Edit Journal
Process
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Entering a General Ledger Journal
• The Edit Journal (*Process Pull Down) from
the Lines Tab both validates the Journal and
updates the Commitment Control Ledgers
(Budget Checking in 7.5 lingo)
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Entering a General Ledger Journal
• Post the Journal (*Process Pull Down) from
the Lines Tab:
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Entering a General Ledger Journals
• Post the Journal (*Process Pull Down) from
the Lines Tab:
OK
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Entering a General Ledger Journal
• Posted Journal
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
• Printing a General Ledger Journal
• Print the Journal (*Process Pull Down) from
the Lines Tab:
Print
Process
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Printing a General Ledger Journal
• Click on the Process Monitor Link
Process Monitor
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Printing a General Ledger Journal
• Click on the Details Link
Details
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Printing a General Ledger Journal
• Click on the View Log/Trace Link
View Log/Trace
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Printing a General Ledger Journal
• Click on the GLC7501.PDF Link
GLC7501 – 243574.PDF
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Printing a General Ledger Journal
• Print Journal using Adobe or Save as PDF
file
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Returning to Creating Journal Entries
• Exit Adobe using
File
Close
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Returning to Creating Journal Entries
• Continue closing Process Detail
Return
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Returning to Creating Journal Entries
• Continue closing Process Detail
OK
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Returning to Creating Journal Entries
Back at Process Monitor, Click on Create
Journal Entries to get back to GL Journals
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Returning to Creating Journal Entries
• Click on Create Journal Entries to start new
Journal
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG
General Ledger Journals
Returning to Creating Journal Entries
• Click on Create Journal Entries to start new
Journal
LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG