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The Advisory Bulletin

VIEWS: 8 PAGES: 131

									                    The Advisory Bulletin
                                         TABLE OF CONTENTS
TAB#     TO                                  SUBJECT
100001   All Employees                       Job Opportunities

100002   All Employees                       Open Enrollment – Employee Fringe Benefit Program

100003   All Employees                       Blue Cross Open Enrollment for Dependents

100004   All Employees                       Open Enrollment – Dental Plans

100005   All Employees                       Board of Education Meeting Schedule – 2009-2010 School Year

100006   All Employees                       Warehouse Shipping Procedures

100007   All Employees                       Warehouse Delivery Schedule for School Year 2009-2010

100008   All Employees                       Purchasing by District Employees

100009   All Employees                       Procedures for Submitting a TAB

100010   All Employees                       Technical Support for Schools

100011   All Certificated Staff              Check your e-mail for new Electronic Notification of Expiring
                                             Credentials

100012   Department Heads, Principals,       Sign up to show off your classroom’s artistic talent or to promote your
         Teachers                            program on the Ed Center Bulletin Board. Available dates listed.

100013   Department Heads, Principals,       CalPERS Planning Your Retirement Class Scheduled for
         PERS Members                        September 30, 2009

100014   Department Heads, Principals,       Consultant Agreements to be Submitted BEFORE Date of Service
         Secretaries

100015   Department Heads, Principals,       Procedure for: Albertson’s, Caesar’s Italian Deli, Kern Trophies, Longs
         Secretaries & Clerks                Drug Stores, Raymond’s Trophy, Smart & Final, Smith’s Bakery and
                                             Von’s

100016   Department Heads, Principals,       Standing/Blanket Purchase Orders for 2009-2010
         Secretaries & Clerks


                                             (Continued)



                                           August 20, 2009
                                         Volume XV Number 01
                                           Published weekly by the
                                         Communications Department
100017   Principals, Department Heads,           Mailroom Services, including Bulk Mailings
         Office Staff

100018   All Administrative Staff & Principals   Administrative Staff Meeting Schedule – 2009-2010 School Year

100019   Principals, Department Heads            Consultant Agreements & Payments – How to Prepare Forms

100020   Principals, Department Heads            Certificated Evaluations

100021   Principals, Department Heads            Timesheet Endorsement

100022   Principals, Department Heads            Changes in Budget Account Classifications PSEUDO Numbers

100023   Principals, Department Heads            Information Required with Claim for Meeting/Conference/Workshop

100024   Principals, Department Heads            Signatures Approving Financial Transactions

100025   Principals, Department Heads            Annual Disease Prevention Update Regarding Infectious Diseases –
                                                 Distribute to All Employees

100026   Principals, Department Heads            Hours of Work and Overtime for Classified Employees

100027   Principals, Department Heads            2008-09 CST District Level Data

100028   Principals, Department Heads            Sexual Harassment Policy Outlining Procedure and Timelines for
                                                 Complaints

100029   Principals                              Mandatory Posting of “Sexual Harassment of and by Students” Policy

100030   Principals                              Religion in the Schools, Including the Upcoming “See You at the Pole”
                                                 Gathering, Wednesday, September 23, 2009

100031   Principals                              Williams Settlement Visitation Schedules for the 2009-10 School Year –
                                                 Revised

100032   Site Administrators and Secretaries     Instructions for Request to be Absent/Request for Personal Business
                                                 Leave Form

100033   Principals, Vice Principals,            MAA Program: Time Survey Training
         Secretaries, Clerks, and All Staff
         Participating in MAA

100034   Principals, Curriculum Directors,       Holt and High Point Placement Flowcharts
         Academic Program Leaders,
         Coaches, Program Specialists

100035   Principals, Program Specialists,        Categorical Management Meeting
         Academic Program Leaders and
         Designees

100036   Principals, Program Specialists, All    Curriculum Lab Open Saturday, August 22, 2009
         Teachers

100037   Principals, Program Specialists, All    2009-10 Curriculum Lab Saturday Schedule & Holiday Hours
         Teachers

100038   Principals, Teachers Grades PreK–8      Substitute Teacher Information Packets

100039   Principals, Teachers Grades PreK–8      School Libraries to Open


                                                 (continued)
100040   Principals and Teachers with          Dates for BCSD SmartBoard User (B-Smart) Support Group
         SmartBoards, Grades PreK–8

100041   Principals, Teachers, Grades K - 8    California Standards Brochures

100042   Principals, Teachers, School          Visual and Performing Arts Department Dates “At-A-Glance”
         Secretaries, Grades PreK – 8

100043   Principals, School Attendance         Student Attendance Enhancement and Truancy Reduction Training,
         Contact                               Thursday, September 3, 2009, 2:00 P.M. – 4:00 p.m.

100044   Principals, Teachers Grades PreK–2    First Book Grant Application

100045   Principals, Teachers Grade 3          Too Good For Drugs Training Dates for 2009-2010 School Year

100046   Principals, Teachers Grades K - 4     Standards Based Report Card Trainings

100047   Principals, Teachers Grades 4 - 6     Music In Our Schools Week Program, August 25 – September 4, 2009

100048   JH/MS Principals, JH/MS Vocal         BCSD Jr. High/Middle School Choir Festival, October 14, 2009
         Music Teachers

100049   JH/MS Principals, Instrumental        BCSD Jr. High/Middle School Band and Orchestra Standards Festival,
         Music Teachers                        March 25, 2010

100050   Principals, Language Arts Event       BCSD Language Arts Events - 2009-2010
         Coaches, School Secretaries

100051   Elementary School Library Media       Grolier Online Instructions
         Teachers

100052   JH/MS Library Media Teachers          Grolier Online Instructions

100053   Principals and After School Program   Minimum Day in the After School Education and Safety Program
         Coordinators for All After School
         Education and Safety Program Sites

100054   Principals, After School Personnel    After School Snacks

100055   Principals, Community Relations       Parent Involvement Inservice Dates for 2009-2010
         Liaisons and Designees
         Responsible for Parent Involvement

100056   Principals, School Secretaries and    Assignment of Certificated Long-Term Substitutes
         Teachers

100057   Principals, School Secretaries        Quarterly Secretaries’ Meetings

100058   Principals, School Secretaries        Student Accident Insurance & Report of an Ambulance Call

100059   Principals, School Secretaries        Please send five copies of your school newsletters to Communications

100060   Principals, School Secretaries        Requests for Text Book and Library Book Refunds

100061   Principals, School Secretaries and    Distribution Change – 2009-2010 Free & Reduced Lunch Applications
         Clerks

100062   Principals, School Secretaries and    “Keeping TABS on BCSD” Bulletin Boards
         Clerks


                                               (continued)
100063   Principals, School Secretaries and     New Procedures for Receiving and Distributing the “Guide for Parents
         Clerks                                 and Students”

100064   Principals, School Secretaries and     Migrant Regional Advisory Committee (RAC) Meetings
         Clerks

100065   Principals, School Secretaries and     Migrant Education Enrollment Survey
         Clerks

100066   Principals, Secretaries and Clerks     Written Request for Cumulative Records, Maintaining Privacy,
                                                Discontinued Use of Postcard Store Stock Form

100067   Principals, Secretaries and Clerks     School Assignments for the 2009-10 School Year

100068   Principals, Secretaries and Clerks     Student Absence Related to a Religious Purpose, Form for Justifiable
                                                Personal Reasons, and Required Written Finding

100069   Principals, Secretaries and            Use of Student Residency Questionnaires
         Enrollment Clerks

100070   Principals, Secretaries and            Use of Foster Forms
         Enrollment Clerks

100071   Principals, Secretaries, Clerks and    CPR/First Aid Class Schedule: 2009-2010
         Food Services

100072   Principals, Specially Funded Clerks    Specially Funded Clerk Meetings
         and Designees

100073   All Secretaries and Specially Funded   Deadline Dates to Get Consultants Paid in a Timely Manner
         Clerks


                                                Printable TAB – Click Here
                                   Bakersfield City School District
                                      The Advisory Bulletin
To: ALL EMPLOYEES                                   Date: August 20, 2009    No. 100001
Subject: JOB OPPORTUNITIES
Prepared By: Mary Helen Donez, Employment Supervisor, Personnel Services
Approved By: Jeanette Hixson, Director, Classified Personnel              Page 1 of 2

                                PAPERLESS APPLICATION
We have recently changed to a paperless application system. The application process takes about 30-
45 minutes to complete. Once you have an application on file you can continue to use that application
to apply for most positions in the district
                WARNING: REMEMBER YOUR PASSWORD FOR FUTURE USE OF THE SYSTEM.

                The application can be accessed from any internet connected computer:
                              www.applitrack.com/bakersfield/onlineapp

      Currently we have two computer stations                  Need to use a computer?
         in our lobby for online applications.                  Free computer use at:
    If those are full, you may use any computer,
    with an internet connection, any place in the                Kern County Library
         world to access our application site:       (all branches have computers for public use,
                                                     but you must apply for a FREE library card
     www.applitrack.com/bakersfield/onlineapp                   to use their computers).

                                          CLASSIFIED
            ACTIVITY LEADER: AFTER SCHOOL PROGRAM SCIENCE 3½ HR.
                              $1,036 - $1,251 per month
                              OPEN UNTIL FILLED

               CERTIFIED OCCUPATIONAL THERAPY ASSISTANT, 7 HOUR
                              $3,260 - $3,964 per month
                              OPEN UNTIL FILLED

                           INTERPRETER FOR THE DEAF, 6 HOUR
                                  $1,901- $2,307 per month
                                  OPEN UNTIL FILLED

                          LICENSED VOCATIONAL NURSE, 3½ HR.
                                   $610 - $742 per month
                                 OPEN UNTIL FILLED

                   SPECIALLY FUNDED PROGRAM CLERK, BILINGUAL
                               $2,074 - $2,518 per month
                              CLOSING: August 26, 2009
                    CERTIFICATED

                    SCHOOL NURSE
               Current teacher salary schedule
                 OPEN UNTIL FILLED

   SPEECH & LANGUAGE SPECIALIST/THERAPIST
     Current teacher salary schedule, plus $3,412 stipend
                  OPEN UNTIL FILLED

               TEACHER TUTOR, 3-5 HR.
      Current teacher salary pro-rated to assigned hours.
           OPEN UNTIL POSITIONS FILLED




Visit our web page at: http://www.bcsd.com


          JOB OPPORTUNITY HOTLINE:
  Management/Certificated: 631-4871 Classified: 631-4870
                                   Bakersfield City School District
                                       The Advisory Bulletin

To: ALL DISTRICT EMPLOYEES                                Date: August 20, 2009       No. 100002
Subject: OPEN ENROLLMENT- Employee Fringe Benefit Program
Prepared By: Sandra Keene, Health Benefits Supervisor
Approved By: Steve McClain, Chief Business Official                                   Page 1 of 1



                            OPEN ENROLLMENT
                     EMPLOYEE FRINGE BENEFIT PROGRAM

          The annual open enrollment period for employees who have voluntarily declined to
                  participate in the Employee Fringe Benefit Program is scheduled for
                                       today August 20, 2009.

         Employees who enroll will be eligible for coverage October 1, 2009.

        The Employee Fringe Benefit Program (employee and dependent coverage) includes:

                           •   Blue Cross Medical Insurance
                           •   Prescription Plan
                           •   Dental Insurance
                           •   Vision Plan (Employee Only)
                           •   Life Insurance
                           •   Cancer Insurance
                           •   Counseling Plan

           Employees interested in enrolling in the Employee Fringe Benefit Program
          MUST contact the Health Benefits Department (located at the Education Center)
                            for an Employee Fringe Benefit Packet.

             OPEN ENROLLMENT WILL END SEPTEMBER 24, 2009.

                      If you have any questions, please contact Sandra Keene,
                           In Health Benefits, at 631-4722 or Ext. 14722.
                                            Bakersfield City School District
                                                The Advisory Bulletin

To: ALL DISTRICT EMPLOYEES                                                 Date: August 20, 2009                 No. 100003
Subject: BLUE CROSS OPEN ENROLLMENT FOR DEPENDENTS
Prepared By: Sandra Keene, Health Benefits Supervisor
Approved By: Steve McClain, Chief Business Official                                                              Page 1 of 1
                 BLUE CROSS OPEN ENROLLMENT FOR DEPENDENTS

     Open enrollment for dependents who missed the 31-day enrollment deadline is being held NOW and will close
     September 24, 2009. Employees may enroll dependents in the Blue Cross Medical Plan and Delta/Liberty Dental
     Plan during this time.

     Enrollment forms are available in Health Benefits (located at the Education Center). To enroll dependents, please
     submit to Health Benefits by September 24, 2009 at 4:30 p.m. the completed enrollment forms and appropriate
     document to prove eligibility:

      For Spouse – Certificate of marriage.
      For Domestic Partner – Declaration of Domestic Partnership as filed with California Secretary of State.
      For Child – Birth certificate, certificate of adoption, or other proof of relationship acceptable to the District.
      For dependents of the age of 19 you must provide proof of IRS dependency or fulltime student status.

     Grandchildren, nephews and nieces are not considered dependents unless the employee has been appointed the
     legal guardian of the child. In such case a copy of the document showing legal guardianship is also required.

     For questions regarding who qualifies as a dependent please contact the SISC office at (661)636-4394.

                                      IMPORTANT NOTICE
     After the open enrollment period of August 20 through September 24, 2009 the normal
     enrollment timelines will apply. Applications not filed within those time limits will not be
     accepted until the next open enrollment period during the following year. Please see your
     description plan for complete information on eligibility and new enrollment to make note
     of the following:

      Employees anticipating a marriage, birth, adoption or other change in dependent status or needs should check on
      timelines and document requirements in advance. Following initial enrollment an employee may add new
      dependents by filing an enrollment form and proof of eligibility in Health Benefits within the following
      timelines:

      1.       A new spouse within 31 days after the date of marriage.
      2.       A new domestic partner within 31 days after filing of Declaration of Domestic Partnership.
      3.       A child within 31 days after the birth or the placement of guardianship.


     We encourage employees to familiarize themselves with their District health plans by reading plan descriptions
     provided during orientation and the insurance information available on our website. Plan description booklets
     and quick reference guides are also available in the Personnel Services office. If you have any questions, please
     contact Sandra Keene, in the Health Benefits Department at 631-4722 or Ext. 14722.

                 OPEN ENROLLMENT WILL END SEPTEMBER 24, 2009
                          Don’t wait until the last minute!
                                       Bakersfield City School District
                                           The Advisory Bulletin

To: ALL DISTRICT EMPLOYEES                                       Date: August 20, 2009            No. 100004
Subject: OPEN ENROLLMENT - DENTAL PLANS
Prepared By: Sandra Keene, Health Benefits Supervisor
Approved By: Steve McClain, Chief Business Official                                               Page 1 of 1

                     OPEN ENROLLMENT – DENTAL PLANS

           The annual open enrollment period for employees who would like to change from
     Delta Dental Plan to the Liberty Dental Plan, or vice versa, is being held NOW and will close
                                         September 24, 2009.

             Employees who change will be eligible for coverage October 1, 2009.
                  Forms are available in the Health Benefits Department
                            (located at the Education Center).

                 Major differences between the two dental plans are listed below:

                                       DELTA DENTAL
                                    www.deltadentalca.com
      During the first calendar year of eligibility, Delta will reimburse 70% of covered fees. Delta
      reimbursement will increase to 80% during the second year, 90% during the third year and 100%
      during subsequent calendar years of a patient’s eligibility, provided the patient has utilized the
      program during the preceding calendar year. If an eligible person does not utilize the program, during
      the calendar year the portion Delta will reimburse for services during the succeeding calendar year
      shall remain the same.

                Unlimited choice of dentist             $1,700 maximum limitation
              Not limited to area                     NO Orthodontic Benefits

                                         Liberty Dental
                                 www.libertydentalplan.com/bcsd
                         Limited to specific dental offices in the Kern County area.
                                    Provisions for emergency treatment.
                Orthodontia for employee, spouse and children under 25; ($1,000 co-payment).


           OPEN ENROLLMENT WILL END SEPTEMBER 24, 2009.

                       Employees are required to return the applicable forms to
                         Health Benefits by September 24, 2009 at 4:30 p.m.
                                  Don’t wait until the last minute!

                           For questions, please contact Sandra Keene in
                          Health Benefits at (661)631-4722 or Ext. 14722.
                                    Bakersfield City School District
                                        The Advisory Bulletin

To: All Employees                                           Date: August 20, 2009        No. 100005
Subject: Board of Education Meeting Schedule - 2009-2010 School Year
Prepared By: Sandra J. Sutton, Administrative Secretary III
Approved By: Michael D. Lingo, Superintendent                                            Page 1 of 1

                     BAKERSFIELD CITY SCHOOL DISTRICT
                       Education Center – 1300 Baker Street
                           Bakersfield, CA 93305-4399
                                                     .
                                   Schedule of Meetings
                                 BOARD OF EDUCATION
                                        2009-2010
                                 Fourth Tuesday of the Month
                                          6:30 p.m.

                                          July 28, 2009

                                        August 25, 2009

                                      September 22, 2009

                                       October 27, 2009

                                      November 24, 2009

                                     *December 8, 2009*

                                       January 26, 2010

                                      February 23, 2010

                                        March 23, 2010

                                         April 27, 2010

                                          May 25, 2010

                                         June 22, 2010

               *The December meeting will be held on the second Tuesday of the month.*
                                 Bakersfield City School District
                                      The Advisory Bulletin
To: All Employees                                          Date: August 20, 2009        No. 100006
Subject: Warehouse Shipping Procedures
Prepared By: Tom J. Ross, Director, Stores and Purchasing
Approved By: Steve McClain, Chief Business Official                                     Page 1 of 1
                                 Warehouse Shipping Procedures

     In order for Warehouse Services and Purchasing to provide the most efficient and expedient
     method of shipping boxes and packages of materials back to a company, please follow the
     procedures below:

     1.   Call Jana Gaiser in Purchasing at extension 14713 before anything is boxed up and
          sent to the warehouse. She will call the company for their “return policy”, as often
          times they have a re-stocking fee and may require return authorization tags.

     2.   Form 30-0-034, Shipping Instructions, must accompany all boxes and packages sent
          to the warehouse for shipping and it needs to be filled out completely. When the form
          is completed, detach the goldenrod copy (packing slip) and insert it into the box with
          the materials. You may keep the green copy (dept. or school) for your reference.

          Also needed, is an addressed mailing label for each box or package.

              Consigned to:             (Name of Company)
              Destination:              (Address)
              State of:                 (City & State)
              Carrier:                  (UPS, RPS, Overnight, Express, 2-Day, etc.)
              Charges:                  (Account Classification)
              Shipment Date:            (Warehouse Office will complete)

              No. Packages              (Type in the number of boxes/packages that are being
                                         sent in)

              Description of Articles   (Type in description)

              P.O. No.                  (Type in purchase order number on which items were
                                         originally ordered)

              Disposition               (Repair, To Be Replaced, Not Needed, Preview Only)

     3.   Boxes and packages need to be correctly prepared for shipping: addressed, packed,
          and securely taped.

     4.   Also, indicate if the box or package needs to be insured.


h:\PURCHASING\TABS
                                    Bakersfield City School District
                                         The Advisory Bulletin
To: All Employees                                                Date: August 20, 2009             No. 100007
Subject: Warehouse Delivery Schedule for School Year 2009-2010
Prepared By: Tom J. Ross, Director, Stores and Purchasing
Approved By: Steve McClain, Chief Business Official                                                Page 1 of 1
                      Warehouse Delivery Schedule for School Year 2009-10
      The district’s 42 schools, Special Education, M & O, & Transportation are divided into
      (4) routes for delivery services as follows:

      Food - Morning delivery - Monday, Tuesday, Thursday, and Friday.


      Mail - Daily morning delivery service to all schools, M & O, Transportation, & Special
      Education.


      Supplies/Equipment - Wednesday delivery service for all schools, M & O, &
      Transportation. Deliveries will be made mornings and/or afternoon as needed to
      empty the schools’ bins.

         Route I                 Route II                 Route III                   Route IV
         Driver: C. Aguirre      Driver: S. Kellams       Driver: P. Patino           Driver: R. Shultz/
                                                                                      & P. Barraza

         Chavez                  College Heights          Downtown                    Casa Loma
         Chipman                 Garza                    Emerson                     Curran
         Compton                 Longfellow               Franklin                    Evergreen
         Eissler                 Horace Mann              Fremont                     Frank West
         Harding                 Mt. Vernon               Hills                       Harris
         Hort                    Noble                    Jefferson                   Munsey
         Nichols                 Sierra                   McKinley                    Pauly
         Pioneer                 Washington               Owens (Prim. & Inter.)      Roosevelt
         Stiern                  Williams                 Johnson Children’s Ctr.     Sequoia
         Thorner                 Special Education        Johnson Comm. Day           Wayside
         Voorhies                                         Wm. Penn




            Any questions regarding delivery services should be directed to Stacy Thompson at 319-8198.




     h:\PURCHASING\TABS
                                  Bakersfield City School District
                                      The Advisory Bulletin
To: All Employees                                           Date: August 20, 2009           No. 100008
Subject: Purchasing by District Employees
Prepared By: Tom J. Ross, Director, Stores and Purchasing
Approved By: Steve McClain, Chief Business Official                                         Page 1 of 1
                                 Purchasing by District Employees

     The practice of district employees purchasing supplies and materials on their own authority
     (and who request district reimbursement) is in violation of the district’s Policies and
     Procedures, Section 700.2.

          Any purchases made without following the Policies and Procedures will result in
          the employee buying the supplies and materials at their own expense.

     The district has a centralized purchasing procedure administered by the Director of Stores
     and Purchasing. The Director is responsible not only for the actual purchasing of goods but
     also works with principals and department heads regarding purchasing needs. The Director
     investigates sources of supplies and follows proper procedures regarding quotations and
     bids. These functions are not to be performed by other employees unless set forth in the
     Policies and Procedures or approved by the Superintendent.

     This TAB references all purchasing regardless of funding source (General Fund, Specially
     Funded, etc.). Your cooperation is necessary. The following are selected paragraphs from
     Policies and Procedures, Section 700.2:

          “All purchases shall be initiated through the use of numbered, properly signed
          purchase orders. Any employee of the school district making a purchase without
          authorization shall be responsible for the payment of any claims made.”

          “The business office may issue blanket purchase orders in those instances where
          regular purchases are made continuously from one firm. Blanket purchase orders
          may be issued to designated vendors to permit principals to purchase emergency
          supply items for use in the instructional program.”

          “All purchase orders and all purchases shall be processed through the purchasing
          department after being signed by the superintendent, or his/her designee.”

          “All incoming supplies and equipment shall be received and processed through
          the stores department, and all deliveries of supplies and equipment shall be made
          to the schools and departments by the stores department or as directed by the
          stores department.”

     Your cooperation in adhering to the above guidelines is essential in helping the district operate
     an efficient purchasing program.

     Please call Susan Hanson at extension 14716 if you have questions regarding purchasing
     procedures.
h:\PURCHASING\TABS
                                   Bakersfield City School District
                                       The Advisory Bulletin

To: All Employees                                         Date: August 20, 2009          No. 100009
Subject: Procedures for Submitting a TAB
Prepared By: Steve Gabbitas, Public Information and Communications Manager
Approved By: Michael D. Lingo, Superintendent                                            Page 1 of 1



   The Advisory Bulletin (TAB) is e-mailed to All Employees, no later than Thursday, and is also
   available on our website at www.bcsd.com under “For BCSD Staff”. Pages can be accessed
   and printed from either source.



                        TAB SUBMISSION PROCEDURES


       The original/approved TAB is due to Marsha McKinney in Communications, no later than
       Monday at 4:00 p.m. If a holiday falls on Monday, it is due by the previous Friday.

       All TAB pages, including attachments, need to be e-mailed to Marsha McKinney at
       mckinneym@bcsd.com by Monday at 4:00 p.m. Pages received after that will be included
       in the following week’s TAB.

       If your attachment is from an outside source, please have them send it to you electronically,
       and forward it with your TAB.

       Date your TAB on the Thursday in which you want it published.

       Please center your TAB on the page.



   SECRETARIES/CLERKS: Please remember to print a copy of the TAB (just click
   on “Printable TAB” at the end of the Table of Contents) and post it in the “Keeping TABS on
   BCSD” display area.



   If you have any questions, please contact Marsha McKinney at 631-4618 or by e-mail as
   noted above.
                                        Bakersfield City School District
                                            The Advisory Bulletin

To:          All Staff                                          Date: August 20, 2009       No. 100010

Subject: Technical Support for Schools
Prepared By:        John Deaton, Director, Information Technology
Approved By:        Steve McClain, Chief Business Official                                  Page 1 of 1

      I.T. has always handled work orders on a first come, first serve basis. Beginning this school year, we
      are changing how we deliver support to our schools. Our Network Technicians will have an assigned
      day and time (morning or afternoon) for each school. They will visit two sites per day for 4 days a
      week and have the fifth day (“flex day”) to follow up with sites that need further assistance. The
      technician “flex days” are staggered for every day of the week so I.T. will have an available
      technician to handle problems that require immediate attention. This change will assure that all
      schools and departments have consistent and equal support from the I.T. department. If you have any
      question or concerns, please contact I.T. at ext. 14848.

                                       Network Technician Site Schedule
                                                  2009-10

                                                 Ben Miller
 AM Chipman               Longfellow          Owens Int.            Compton             Flex Day
 PM Eissler               Williams            Owens Primary         Harding

                                                 Manuel Garza
 AM Curran                Noble               Downtown              Flex Day            Horace Mann
 PM Munsey                Washington          Frank West                                Pioneer

                                                 Terry Beauford
 AM Ed Center             Ed Center           Flex Day              Ed Center           Fremont
 PM Special Ed.           Stiern                                    EBCRC               MOT

                                               Mark Hancharick
 AM Hort                  Flex Day            Evergreen             Chavez              College Heights
 PM Voorhies                                  Rafer Children’s      Thorner             Nichols

                                                Josh Caracas
 AM Flex Day              Harris              Emerson               Mt. Vernon          Hills
 PM                       Franklin            McKinley              Wayside             Jefferson

                                                 Jessica Trevino
 AM Casa Loma             Sequoia             Flex Day              William Penn        Rafer Community
 PM Sierra                Pauly                                     Roosevelt           Garza
                                  Bakersfield City School District
                                      The Advisory Bulletin

To:   All Certificated Staff                               Date: August 20, 2009     No. 100011
Subject: Check your e-mail for new Electronic Notification of Expiring Credentials
Prepared By: Leslie Fahsbender, Certification Specialist
Approved By: Linda Goodspeed, Director, Certificated Personnel                       Page of 1 of 1




      Over the years, BCSD has –as a courtesy to employees – mailed
      out renewal reminder notices 6 months, 3 months and 1 month
      before credential documents are set to expire. We will continue
      with those timelines beginning with notices being sent to district
      e-mail accounts beginning September 1, 2009.




             Please check your district e-mail
                    on a regular basis
                                    Bakersfield City School District
                                        The Advisory Bulletin

To: All Department Heads, Principals, Teachers           Date: August 20, 2009          No. 100012
Subject: Sign-up to show off your classroom’s artistic talent or to promote your
          program on the Ed Center Bulletin Board. Available dates listed.
Prepared By: Steve Gabbitas, Public Information and Communications Manager
Approved By: Michael D. Lingo, Superintendent                                           Page 1 of 1


    EDUCATION CENTER BULLETIN BOARD DISPLAYS
             2009 – 2010 SCHOOL YEAR

                                  MR. SMITH’S KINDERGARTEN CLASS




   The Education Center has two bulletin boards in the lobby/reception area and/or an enclosed
   display case with glass shelves in the foyer of the Board Room to display classroom exhibits.

   The bulletin board dimensions are:

                                96”W                             96”W

                   46”H                                                       46”H



                                               192” Total

   The display case is:
   - 38” wide, 77 ½” tall and 10” deep
   - a locked cabinet with four removable glass shelves.

   Reservations are required for exhibits to be displayed. Please call Marsha McKinney,
   Communications Dept., ext. 1- 4618, to make your reservation or for more information.

   Dates available for the bulletin board are as follows:

                             September, 2009
                             July, 2010
                             August, 2010
                                    Bakersfield City School District
                                        The Advisory Bulletin

To: Department Heads, Principals and PERS Members Date: August 20, 2009                  No. 100013
Subject: CALPERS PLANNING YOUR RETIREMENT CLASS SCHEDULED
         FOR SEPTEMBER 30, 2009
Prepared By: Pat Hollinsworth, Personnel Assistant, Personnel Services

Approved By: Jeanette Hixson, Director - Classified Personnel                            Page 1 of 1




                     ATTENTION: PERS MEMBER

      CalPERS Fresno Regional Office will be conducting a “Planning Your Retirement” class for
      CalPERS School Members.




                                          EVENING CLASS

                          Date: Wednesday, September 30, 2009
                                Time: 5:30 p.m. – 7:30 p.m.
                     Location: Kern County Superintendent of Schools
                               Room: City Center, Room 1-B
                                Address: 1300 17th. Street
                                  Bakersfield, CA 93301




      This presentation is designed to provide information on:

              •   How to maximize your retirement benefit
              •   How your retirement benefit is calculated
              •   The steps you need to take prior to retiring
              •   The retirement application process

      Employees interested in attending the class may sign up online at: www. calpers.ca.gov
or
      call this toll free number 1(888)225-7377.
                                    Bakersfield City School District
                                        The Advisory Bulletin

To:    Department Heads/Principals/Secretaries             Date: August 20, 2009         No. 100014
Subject:   Consultant Agreements to be Submitted BEFORE Date of Service
Prepared By: Steve McClain, Chief Business Official
Approved By: Michael D. Lingo, Superintendent                                            Page 1 of 1

  It is imperative that all Consultant Service Agreements be submitted for Board approval
  BEFORE the date(s) of service. There will be NO approval of a Consultant Agreement after the
  fact unless approved by the Superintendent.

  Below you will find the due dates for submitting Consultant Agreements to this office for
  processing. Please share this information with those individuals who are responsible for
  preparing the Consultant Agreement:

                 Board Meeting Date                 Yellow Sheet Due Date
                 July 28, 2009                        July 20, 2009
                 August 25, 2009                      August 17, 2009
                 September 22, 2009                   September 14, 2009
                 October 27, 2009                     October 19, 2009
                 November 24, 2009                    November 16, 2009
                 December 8, 2009                     November 30, 2009
                 January 26, 2010                     January 15, 2010
                 February 23, 2010                    February 12, 2010
                 March 23, 2010                       March 15, 2010
                 April 27, 2010                       April 19, 2010
                 May 25, 2010                         May 17, 2010
                 June 22, 2010                        June 14, 2010

      REMEMBER: There will be NO Consultant Agreement processed after the fact
                        unless approved by the Superintendent!
      If you have any questions, please contact Evelyn Goode in the Office of the Chief Business
      Official, extension 14678.
                                  Bakersfield City School District
                                       The Advisory Bulletin
To: Department Heads, Principals, Secretaries, & Clerks     Date: August 20, 2009   No. 100015
Subject: Procedure for: Albertsons, Caesar’s Italian Deli, Kern Trophies, Longs
         Drug Stores, Raymond’s Trophy, Smart & Final, Smith’s Bakery & Vons
Prepared By: Tom J. Ross, Director, Stores and Purchasing
Approved By: Steve McClain, Chief Business Official                                 Page 1 of 1
          Procedure for Purchasing at Albertsons, Caesar’s Italian Deli, Kern Trophies,
        Longs Drug Stores, Raymond’s Trophy, Smart & Final, Smith’s Bakery and Vons.

     The following procedure must be observed when making a purchase at any of the
     above listed stores:

        1.   Purchaser must obtain authorization from their principal or designee to make
             purchases using a standing purchase order.

        2.   Must have a “hard copy” of an electronic requisition printed with a number, the
             vendor name; and the appropriate standing purchase order number available
             for store use. This is to be obtained from the school secretary or designee
             before going to the store. (A new requisition number is required for each
             purchase.)

        3.   The electronic requisition must then be updated at your site; referencing the
             invoice number and the amount. Attach all itemized store invoices/receipts
             to the printed requisition and send to Purchasing, Magnet, Fiscal
             Services (Title I, SBCP, Parent Involvement), or Special Education, as
             appropriate. The itemized invoices/receipts are very important for Accounts
             Payable to make payment.

        4. Regarding Albertsons and Smart & Final: These requisitions need to be
           stamped with an account number in the Purchasing office prior to going to the
           store.

        5. Regarding Vons: It is imperative that Vons invoices are attached to the
           requisition and sent to the Purchasing office immediately. If they are not and
           we have to request one from the company there will be a penalty fee assessed
           to your supply budget and you will lose your “walk-through” privileges at Vons.

     Please note that this only applies to the above mentioned stores. The procedure for
     all other stores and “walk-throughs” remains the same.

     If you have questions, please contact Susan Hanson at extension 14716 in the
     Purchasing office.


h:\PURCHASING\TABS
                                     Bakersfield City School District
                                          The Advisory Bulletin
To: Department Heads, Principals, Secretaries, and Clerks      Date: August 20, 2009       No. 100016
Subject: Standing/Blanket Purchase Orders for 2009-2010
Prepared By: Tom J. Ross, Director, Stores and Purchasing
Approved By: Steve McClain, Chief Business Official                                        Page 1 of 1



                        Standing/Blanket Purchase Orders for 2009-2010

      Standing or blanket purchase orders have been established with several local vendors
      enabling staff to purchase instructional supply items.

      Several standing purchase orders from last year have been deleted due to lack of use.
      Purchases from those businesses may still be made by completing an electronic
      requisition. Authorization to select supply items at stores is not intended to replace good
      planning and volume purchasing. (Please note: NO EQUIPMENT purchases are
      authorized by this notice.)

      Department Heads/principals are to develop budgets for their purchases and need to keep
      informal records of expenditures to avoid overexpenditures.

      All stores have been advised that all B.C.S.D. employees have a photograph ID card. A
      purchase may be denied if the purchaser does not have his/her ID card.

      Procedure for Purchasing on a Regular Standing Purchase Order:

          a.   Purchaser must obtain authorization from their principal or designee to make
               purchases using a standing purchase order.

          b.   Must have a “hard copy” of an electronic requisition printed with a number,
               the vendor name, & desired items listed. Send “hard copy” to Purchasing to be
               ordered, or hand deliver “hard copy” to Purchasing for approval to pick it up.

          c.   The electronic requisition must be updated at your site, referencing the invoice
               number and the amount. Attach all itemized store invoices/receipts to the
               printed requisition and send to Purchasing, Fiscal Services (Title I, SBCP,
               Parent Involvement), or Special Education, as appropriate. The itemized
               invoices/receipts are very important for Accounts Payable to make payment.




h:\PURCHASING\TABS
                                  Bakersfield City School District
                                      The Advisory Bulletin
To: Department Heads, Principals, & Office Staff            Date: August 20, 2009           No. 100017
Subject: Mailroom Services, Including Bulk Mailings
Prepared By: Tom J. Ross, Director, Stores and Purchasing
Approved By: Steve McClain, Chief Business Official                                         Page 1 of 1

                                    MAILROOM SERVICES


   To help minimize mailing expenses, Mailroom Services can assist your school or
   department with the following types of mailings:


   First Class Mail - Metered

   Provides a safeguard for District assets and an efficient way to account for monies
   spent on postage.

   First Class Mail –Metered Procedure:

       •   Use the postage meter when mailing first class mail. Envelopes that are not
           sealed should be left with the flap up and rubber banded.

       •   Please make sure your site name is on the return address.

       •   First class mail may be sent to the mailroom by District trucks.


   First Class Mail - Postage Stamps Procedure:

   Please send a memo - original and 3 copies with budget and number of rolls needed
   (2 rolls maximum per order).


   Express Mail – Overnight Procedure:

   Please send a memo with the name, address and phone number of recipient and your
   budget number, along with contents in an addressed manila envelope.




h:\PURCHASING\TABS

                                                                              Page 1 of 2
Bulk Mailing Procedures:

   •   Please call extension 14620 with bulk mail information and budget number preferably
       two days before but at the minimum one day before mailing bulk mail.

   •   A minimum of 200 identical pieces of mail is required.

   •   A U.S. Postal Service mailing permit form must accompany your mailing. The mailroom
       clerk will complete and provide the permit for you.

   •   Each piece must be preprinted with the bulk mail imprint. Each school/department is
       responsible for ordering their own stock of envelopes with the bulk mail imprint.
       (Refer to ordering information below.)

   •   The mail room requires mail information and budget number for bulk mail ordered
       through Bakersfield Envelope.

   •   The bulk mail imprint may be duplicated on the back of newsletters, etc.

   •   Self-adhesive dots should be placed at the top of the newsletters without
       envelopes to save on cost. Please do not use staples.

   •   When mailing post cards, please use 60 pound card stock paper.

   •   Mail must be sorted by zip code and have zip code dividers. (Labels can be ordered by
       zip code.)

   •   Each school is responsible for delivering their bulk mailing to the post office on Pegasus
       Dr.

   •   Mailroom Services maintains a bulk mailing account with the U.S. Postal Service.
       School and Department costs are transferred from their accounts to the bulk mailing
       account twice a year.

To prepare an order create a requisition with the following information (you may call the
vendor for a quote). Minimum order for envelopes is 500.

To order envelopes along with mailing service
     Bakersfield Envelope (vendor number 7327)
     4401 Stine Road
     Bakersfield, CA 93313
     Attention: Eloise Patino - 847-8484

To order envelopes only
     Kern Business Forms (vendor number 273950)
     1112 - 14th Street
     Bakersfield, CA 93301
     Telephone - 325-5818

If you have questions regarding the requisition process, contact Susan Hanson at
extension 14716. If you have questions regarding the mailing process, call Sandy Baker
at extension 14620.
                                                                          Page 2 of 2
                                    Bakersfield City School District
                                        The Advisory Bulletin

To: All Administrative Staff & Principals                   Date: August 20, 2009     No. 100018
Subject: Administrative Staff Meeting Schedule – 2009-2010 School Year
Prepared By: Sandra J. Sutton, Administrative Secretary III
Approved By: Michael D. Lingo, Superintendent                                         Page 1 of 1

                     BAKERSFIELD CITY SCHOOL DISTRICT
                       Education Center – 1300 Baker Street
                           Bakersfield, CA 93305-4399
                                                     .

                                 Schedule of Meetings
                               ADMINISTRATIVE STAFF
                                           2009-2010

                                  First Monday of the Month
                                     3:00 p.m. to 4:30 p.m.



                                    *September 14, 2009*

                                        October 5, 2009

                                    *November 9, 2009**

                                       December 7, 2009

                                        January 4, 2010

                                       February 1, 2010

                                         March 1, 2010

                                       *April 12, 2010*

                                          May 3, 2010


                                *Meeting not held on the regular day*
                  *Meeting not held on regular day and will be held in Board Room**
                                      Bakersfield City School District
                                          The Advisory Bulletin

To:       Principals and Department Heads                   Date: August 20, 2009         No. 100019
Subject: Consultant Agreements & Payments – How to Prepare Forms
Prepared By: Steve McClain, Chief Business Official
Approved By: Michael D. Lingo, Superintendent                                             Page 1 of 6

 All Consultant Service Agreements and Requests for Payment for consultant services are to be
 processed through the office of the Chief Business Official. Please send the ENTIRE consultant
 agreement form for processing–do not remove any pages. The Agreement is to be TYPED.

 Consultant Service Agreements Prepared by Departments:
 1. Prepare the consultant service agreement form (Store Stock #300165). Make sure ALL
    information is provided.
 2. Obtain the signature of the consultant.
 3. Obtain the signature of the department head.
 4. The Administrator AND the Asst. Superintendent over the Department initials next to the
    department head’s signature. NOTE: initialing means - the initial of the first name along with
    the complete last name AND the supervisor DOES NOT sign his/her name on the line that reads
    “superintendent (or) designee.”
 5. The agreement is sent to the Office of the Chief Business Official for processing.
 6. Once the agreement has been Board approved, the department will receive a fully executed copy.

 Consultant Service Agreements Prepared by Schools:
 1. Prepare the consultant service agreement form (Store Stock #300165). Make sure ALL
    information is provided.
 2. Obtain the signature of the Consultant.
 3. Obtain the signature of the Principal.
 4. Send the entire agreement to the Learning Support Unit Director (DLS) over the school for
    signing.
 5. The DLS will submit the agreement to the Asst. Supt. of AIA for approval.
 6. If to be paid out of categorical funds, the Office of the Asst. Supt. of AIA will forward the
    agreement to Fiscal Services to verify the budget information and initial the agreement.
 7. The agreement is sent to the Office of the Chief Business Official for processing.
 8. Once the agreement has been Board approved, the school and Fiscal Services (if categorical
    funds are used) will receive a copy of the approved agreement.

 W-9 Form (Taxpayer Identification Number and Certification):
 A “Taxpayer Identification Number and Certification” form (W-9) must be completed once a year
 by the consultant. The forms can be obtained from the Office of the Chief Business Official (ext.
 14678). The form MUST be completed and signed by the consultant and attached to the consultant
 agreement form.

      Continued on next page. . . .
Consultant Agreements & Payments-How to Prepare Forms – Page 2

Requests for Payment Prepared by Departments:
1. Prepare a requisition on the computer system. The following information is to be provided:
   a. consultant’s name and complete address
   b. brief description of service(s) provided
   c. date(s) service(s) provided
   d. location(s) service(s) provided
   e. itemization of expenses (per day fee, hotel, meals, etc.), IF consultant is not paid a lump sum
   f. Board approval date (this information can be found on the copy of the consultant agreement
       returned to the department following the Board meeting)
   g. correct budget classification
   h. a signature line for the consultant
   i. a signature line for the department head
2. Print out a copy of the requisition.
3. Send the requistion to Purchasing via the computer system.
4. Obtain the signatures of the consultant and the department head. NOTE: An “original” consultant
   signature is required – no faxed signatures.
5. The Administrator/Asst. Superintendent over the Department initials or signs next to the department
   head’s signature.
6. Completed requisition is sent to the Office of the Chief Business Official for processing – be sure to
   attach any invoices or bills to the requisition.
7. Once all information has been verified, the requisition is forwarded to Purchasing for payment.

Requests for Payment Prepared by Schools:
1. Prepare a requisition on the computer system. The following information is to be provided:
   a. consultant’s name and complete address
   b. brief description of service(s) provided
   c. date(s) service(s) provided
   d. location(s) service(s) provided
   e. itemization of expenses (per day fee, hotel, meals, etc.), IF consultant is not paid a lump sum
   f. Board approval date (this information can be found on the copy of the consultant agreement
        returned to the school following the Board meeting)
   g. correct budget classification
   h. a signature line for the consultant
   i. a signature line for the principal
2. Print out a copy of the requisition.
3. Send the requistion to Purchasing via the computer system.
4. Obtain the signatures of the consultant and the principal. NOTE: An “original” consultant signature is
   required – no faxed signatures.
5. Send the requisition to the the Learning Support Unit Director (DLS) over the school for signing.
6. The DLS will submit the agreement to the Asst.Supt. of AIA for approval.
7. If to be paid out of categorical funds, the Office of the Asst.Supt. of AIA will forward the requisition
   to Fiscal Services to verify the budget information and initial the requisition.
8. The requisition is sent to the Office of the Chief Business Official for processing – be sure to attach
   any invoices or bills to the requisition.
9. Once all information has been verified, the requisition is forwarded to Purchasing for payment.

Samples of completed forms on following pages. . . .
                                           BAKERSFIELD CITY SCHOOL DISTRICT
                                              Education Center, 1300 Baker Street
                                                 Bakersfield, California 93305
                                               Office of the Chief Business Official
                                   AGREEMENT FOR CONSULTANT SERVICES
                                            Enter the Date When Agreement is Typed:
This Agreement is made and entered into this 1st day of              August , 20 09, by and between the governing board of the
BAKERSFIELD CITY SCHOOL DISTRICT of Kern County, California, hereinafter referred to as “District” and
(Type Consultant’s Name Here): Jon Dough                      , whose principal place of business is in   (Type City/State Where
Consultant Lives Here): Bakersfield, California          , hereinafter referred to as “Consultant.”
IT IS AGREED THAT:
1. Consultant will provide the services as set forth in the Agreement (or in attached proposal) in coordination with the District
    Superintendent or his designee as follows: (Include brief description of presentation)
                                                                                           Place:    Ed. Center PDC
    School/Department submitting request:        ABC School                                Time:     9 a.m. to Noon
    Description/Purpose:           (Type a Brief Description of Services Consultant is Providing):
                                   The author will demonstrate writing techniques for teachers.
                                                                        Enter beginning & ending date of Consultant’s Services:
2.  This Agreement shall be for a specified period, commencing on         Sept. 23    , 20 09 and ending on Sept. 23 , 20 09.
                                                                  Enter dollar amount Consultant is to be paid:
    The compensation for consultant services under this Agreement shall be at the rate of $ 300        per   day .
3. District shall reimburse Consultant for mileage, food, lodging, and actual and necessary expenses (i.e., airfare and materials).
    Mileage shall be at the rate of $.0 per mile; food and lodging allowance not to exceed $ 0 per day.
                                                                 Enter TOTAL dollar amount to be Paid to Consultant:
4. Total compensation under this Agreement (including mileage, food, lodging) shall not exceed $ 300 (plus airfare and
    materials). Receipts to verify expenses for food, lodging, airfare, and materials will be required.
5. Payments for services and reimbursement for expenses under this Agreement shall be made within thirty days after the
    completion of all services to be performed and receipts have been received.
6. Consultant shall not assign or transfer in any way his or her interest or obligations under this Agreement without the written
    consent of the Superintendent or his designee.
7. This Agreement may be amended or modified at any time by mutual agreement of the parties, in writing.
8. It is understood and agreed that the Consultant is at all times an independent contractor and neither he nor his employees are
    employees of the District.
9. The District has determined that neither its employees, the county superintendent’s employees, nor the employees of the
    adjoining districts or county superintendents, are able to provide the service provided for in this Agreement. A find to that effect
    has been entered by the Board of Education in the minutes of its meeting of _________________, 20 _____. (LEAVE BLANK)
10. Consultant agrees to notify his school employer (if he is employed by a school district, county superintendent or other school
    entity) of this Agreement and the dates upon which he intends to perform pursuant to this Agreement. Consultant agrees that he
    will not accept any salary, other than leave, compensatory time off or vacation benefits, from his school employer while he is
    performing services pursuant to this Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement the day and year first above written.

BAKERSFIELD CITY SCHOOL DISTRICT                                        CONSULTANT
BOARD OF EDUCATION (“District”)
                                                                           (CONSULTANT MUST SIGN HERE)
By          (LEAVE THIS BLANK)                                          Consultant Signature
        Superintendent (or) Designee
                                                                         (CONSULTANT MUST COMPLETE THIS)
(PRINCIPAL or DEPARTMENT HEAD SIGNS)                                    Social Security Number (or) Employer I.D. Number
  Principal AND Department Head Signature
                                                                      (TYPE OTHER BUDGET CLASSIFICATION:)
                            (TYPE SPECIALLY FUNDED BUDGET HERE:)
                                                                            OTHER BUDGETS (list number)
                                       SPECIALLY FUNDED PROJECTS            General Fund _________________
Please submit 5 copies two weeks
                                    Program Title _______________________   Magnet Fund _________________
prior to Board Meeting.
                                    Budget Class _______________________    Lottery Fund _________________
                                    Component _________________________     Other _______________________
    300165 Rev. 3/2000                                                               (list NAME and number)
                                    Bakersfield City School District
                                          1300 Baker Street
                                       Bakersfield, CA 93305
                                            (661) 631-4600

Req. No:     PO Number:           Date Needed           Date PO Printed        Date Req. Printed
05103222                                                                           09/24/09

Vendor: 000000                                          Ship To:
                                                        WAREHOUSE SERVICES
JON DOUGH                                               1300 BAKER STREET
1234 MAIN STREET                                        BAKERSFIELD, CA 93305
BAKERSFIELD, CA 92222

Requested By:                                           Location:
Typist’s Name Will Appear Here                          Site Where Req. Is Being Prepared

Lin Qty Unit Description                                             Item Cost          Total Cost
======================================================
 1
 2        (TYPE A BRIEF DESCRIPTION OF SERVICES                          300.00           300.00
 3        PROVIDED BY CONSULTANT & DATE(S) OF
 4        SERVICE(S) & LOCATION OF SERVICE(S)
 5
 6        (Enter Board Approval Date Here)-this can be found on the copy of the Consultant Agreement
 7                                                          returned to the school site OR department
 8
 9
 10       _____________________________________ (Prepare a line for Consultant’s Signature)
 11       (type consultant’s name here-sometimes the signature is not legible)
 12
 13
 14       _____________________________________ (Prepare a line for Principal’s OR Department
 15       (type principal’s OR department head’s name                                  Head’s Signature)
 16        here-sometimes the signature is not legible)
 17
 18
 19        _____________________________________ (Prepare a line for Division Head’s Signature)
 20        (type division head’s name here-sometimes the signature is not legible)
 21
 22
 23       ______________________________________ (Prepare a line for CBO’s Signature)
 24       type “Chief Business Official” here

      (The Budget Classification you enter will appear here)

                                                                       SUB-TOTAL            300.00

                                                                       TOTAL                300.00
Form
(Rev. October 2007)
                                       W-9                                          Request for Taxpayer                                                                 Give form to the
                                                                                                                                                                         requester. Do not
Department of the Treasury
                                                                          Identification Number and Certification                                                        send to the IRS.
Internal Revenue Service
                                       Name (as shown on your income tax return)
See Specific Instructions on page 2.




                                       Business name, if different from above
           Print or type




                                       Check appropriate box:       Individual/Sole proprietor          Corporation         Partnership
                                                                                                                                                                           Exempt
                                          Limited liability company. Enter the tax classification (D=disregarded entity, C=corporation, P=partnership)                     payee
                                           Other (see instructions)
                                       Address (number, street, and apt. or suite no.)                                                        Requester’s name and address (optional)


                                       City, state, and ZIP code


                                       List account number(s) here (optional)


       Part I                                Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid                                                     Social security number
backup withholding. For individuals, this is your social security number (SSN). However, for a resident
alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is
your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.                                                                   or
 Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose                                                          Employer identification number
 number to enter.
      Part II                                Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
    Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has
    notified me that I am no longer subject to backup withholding, and
3. I am a U.S. citizen or other U.S. person (defined below).
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.
For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement
arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must
provide your correct TIN. See the instructions on page 4.

Sign                                       Signature of
Here                                       U.S. person                                                                                     Date

General Instructions                                                                                                 Definition of a U.S. person. For federal tax purposes, you are
                                                                                                                     considered a U.S. person if you are:
Section references are to the Internal Revenue Code unless
otherwise noted.                                                                                                     ● An individual who is a U.S. citizen or U.S. resident alien,
                                                                                                                     ● A partnership, corporation, company, or association created or
Purpose of Form                                                                                                      organized in the United States or under the laws of the United
A person who is required to file an information return with the                                                      States,
IRS must obtain your correct taxpayer identification number (TIN)                                                    ● An estate (other than a foreign estate), or
to report, for example, income paid to you, real estate                                                              ● A domestic trust (as defined in Regulations section
transactions, mortgage interest you paid, acquisition or                                                             301.7701-7).
abandonment of secured property, cancellation of debt, or
                                                                                                                     Special rules for partnerships. Partnerships that conduct a
contributions you made to an IRA.
                                                                                                                     trade or business in the United States are generally required to
   Use Form W-9 only if you are a U.S. person (including a                                                           pay a withholding tax on any foreign partners’ share of income
resident alien), to provide your correct TIN to the person                                                           from such business. Further, in certain cases where a Form W-9
requesting it (the requester) and, when applicable, to:                                                              has not been received, a partnership is required to presume that
  1. Certify that the TIN you are giving is correct (or you are                                                      a partner is a foreign person, and pay the withholding tax.
waiting for a number to be issued),                                                                                  Therefore, if you are a U.S. person that is a partner in a
                                                                                                                     partnership conducting a trade or business in the United States,
   2. Certify that you are not subject to backup withholding, or                                                     provide Form W-9 to the partnership to establish your U.S.
   3. Claim exemption from backup withholding if you are a U.S.                                                      status and avoid withholding on your share of partnership
exempt payee. If applicable, you are also certifying that as a                                                       income.
U.S. person, your allocable share of any partnership income from                                                        The person who gives Form W-9 to the partnership for
a U.S. trade or business is not subject to the withholding tax on                                                    purposes of establishing its U.S. status and avoiding withholding
foreign partners’ share of effectively connected income.                                                             on its allocable share of net income from the partnership
Note. If a requester gives you a form other than Form W-9 to                                                         conducting a trade or business in the United States is in the
request your TIN, you must use the requester’s form if it is                                                         following cases:
substantially similar to this Form W-9.
                                                                                                                     ● The U.S. owner of a disregarded entity and not the entity,
                                                                                                         Cat. No. 10231X                                               Form   W-9   (Rev. 10-2007)
Form W-9 (Rev. 10-2007)                                                                                                             Page   2
● The U.S. grantor or other owner of a grantor trust and not the         4. The IRS tells you that you are subject to backup
trust, and                                                             withholding because you did not report all your interest and
● The U.S. trust (other than a grantor trust) and not the              dividends on your tax return (for reportable interest and
beneficiaries of the trust.                                            dividends only), or
Foreign person. If you are a foreign person, do not use Form             5. You do not certify to the requester that you are not subject
W-9. Instead, use the appropriate Form W-8 (see Publication            to backup withholding under 4 above (for reportable interest and
515, Withholding of Tax on Nonresident Aliens and Foreign              dividend accounts opened after 1983 only).
Entities).                                                               Certain payees and payments are exempt from backup
                                                                       withholding. See the instructions below and the separate
Nonresident alien who becomes a resident alien. Generally,             Instructions for the Requester of Form W-9.
only a nonresident alien individual may use the terms of a tax
treaty to reduce or eliminate U.S. tax on certain types of income.       Also see Special rules for partnerships on page 1.
However, most tax treaties contain a provision known as a
“saving clause.” Exceptions specified in the saving clause may
                                                                       Penalties
permit an exemption from tax to continue for certain types of          Failure to furnish TIN. If you fail to furnish your correct TIN to a
income even after the payee has otherwise become a U.S.                requester, you are subject to a penalty of $50 for each such
resident alien for tax purposes.                                       failure unless your failure is due to reasonable cause and not to
   If you are a U.S. resident alien who is relying on an exception     willful neglect.
contained in the saving clause of a tax treaty to claim an             Civil penalty for false information with respect to
exemption from U.S. tax on certain types of income, you must           withholding. If you make a false statement with no reasonable
attach a statement to Form W-9 that specifies the following five       basis that results in no backup withholding, you are subject to a
items:                                                                 $500 penalty.
   1. The treaty country. Generally, this must be the same treaty      Criminal penalty for falsifying information. Willfully falsifying
under which you claimed exemption from tax as a nonresident            certifications or affirmations may subject you to criminal
alien.                                                                 penalties including fines and/or imprisonment.
   2. The treaty article addressing the income.                        Misuse of TINs. If the requester discloses or uses TINs in
   3. The article number (or location) in the tax treaty that          violation of federal law, the requester may be subject to civil and
contains the saving clause and its exceptions.                         criminal penalties.
  4. The type and amount of income that qualifies for the
exemption from tax.                                                    Specific Instructions
   5. Sufficient facts to justify the exemption from tax under the     Name
terms of the treaty article.
                                                                       If you are an individual, you must generally enter the name
   Example. Article 20 of the U.S.-China income tax treaty allows
                                                                       shown on your income tax return. However, if you have changed
an exemption from tax for scholarship income received by a
                                                                       your last name, for instance, due to marriage without informing
Chinese student temporarily present in the United States. Under
                                                                       the Social Security Administration of the name change, enter
U.S. law, this student will become a resident alien for tax
                                                                       your first name, the last name shown on your social security
purposes if his or her stay in the United States exceeds 5
                                                                       card, and your new last name.
calendar years. However, paragraph 2 of the first Protocol to the
U.S.-China treaty (dated April 30, 1984) allows the provisions of         If the account is in joint names, list first, and then circle, the
Article 20 to continue to apply even after the Chinese student         name of the person or entity whose number you entered in Part I
becomes a resident alien of the United States. A Chinese               of the form.
student who qualifies for this exception (under paragraph 2 of         Sole proprietor. Enter your individual name as shown on your
the first protocol) and is relying on this exception to claim an       income tax return on the “Name” line. You may enter your
exemption from tax on his or her scholarship or fellowship             business, trade, or “doing business as (DBA)” name on the
income would attach to Form W-9 a statement that includes the          “Business name” line.
information described above to support that exemption.
                                                                       Limited liability company (LLC). Check the “Limited liability
   If you are a nonresident alien or a foreign entity not subject to   company” box only and enter the appropriate code for the tax
backup withholding, give the requester the appropriate                 classification (“D” for disregarded entity, “C” for corporation, “P”
completed Form W-8.                                                    for partnership) in the space provided.
What is backup withholding? Persons making certain payments               For a single-member LLC (including a foreign LLC with a
to you must under certain conditions withhold and pay to the           domestic owner) that is disregarded as an entity separate from
IRS 28% of such payments. This is called “backup withholding.”         its owner under Regulations section 301.7701-3, enter the
Payments that may be subject to backup withholding include             owner’s name on the “Name” line. Enter the LLC’s name on the
interest, tax-exempt interest, dividends, broker and barter            “Business name” line.
exchange transactions, rents, royalties, nonemployee pay, and
certain payments from fishing boat operators. Real estate                For an LLC classified as a partnership or a corporation, enter
transactions are not subject to backup withholding.                    the LLC’s name on the “Name” line and any business, trade, or
                                                                       DBA name on the “Business name” line.
   You will not be subject to backup withholding on payments
you receive if you give the requester your correct TIN, make the       Other entities. Enter your business name as shown on required
proper certifications, and report all your taxable interest and        federal tax documents on the “Name” line. This name should
dividends on your tax return.                                          match the name shown on the charter or other legal document
                                                                       creating the entity. You may enter any business, trade, or DBA
Payments you receive will be subject to backup                         name on the “Business name” line.
withholding if:                                                        Note. You are requested to check the appropriate box for your
   1. You do not furnish your TIN to the requester,                    status (individual/sole proprietor, corporation, etc.).
   2. You do not certify your TIN when required (see the Part II       Exempt Payee
instructions on page 3 for details),
   3. The IRS tells the requester that you furnished an incorrect      If you are exempt from backup withholding, enter your name as
TIN,                                                                   described above and check the appropriate box for your status,
                                                                       then check the “Exempt payee” box in the line following the
                                                                       business name, sign and date the form.
                                    Bakersfield City School District
                                        The Advisory Bulletin
To: All Principals And Department Heads                      Date: August 20, 2009          No. 100020
Subject: Certificated Evaluations
Prepared By: Linda Goodspeed, Director I, Personnel Services
Approved By: Michael Lingo, Superintendent                                                  Page 1 of 1



      Forthcoming under separate cover is your employee list for certificated evaluations for the
      2009-10 school year. Please retain this list for use throughout the school year, adding and
      deleting names as necessary.

      All probationary and temporary employees will be evaluated, as well as permanent employees
      whose last names begin with “A” through “M”. Any permanent employee who received an
      unsatisfactory mark on their final evaluation last year will also be re-evaluated. Other evaluations
      may be completed at the option of the Principal.

      The Employee Basis for Evaluation Form (10.0), Teacher Evaluation, Certificated Services
      Evaluation and the Recommendations for Improvement forms are available as templates. Please
      contact Christine Cornejo at 14867 or Jennifer Evans at 14631 if you should have any questions.

      Documents prepared using templates may need to be adjusted for your computer. Please
      remember that evaluations are important permanent records; be sure to review the
      document for proper formatting, appearance and accuracy before use. After you and the
      employee sign the form(s), simply copy it for each of you and send the original to our office,
      as usual, with the exception of the 10.0 form which does not need to be forwarded to Personnel.

      Please refer to the BETA Contract (page 40) for timeline and procedure information.

      Timeline:

      September 14th (August 7 for YRE)                    Notice to teachers scheduled for evaluation
      October 15th                                         Form 10.0
      December 1st (December 15th - BETA contract)         Preliminary evaluation
      February 15th (March 1st - BETA contract)            Final Evaluation
      May 1st                                              Final Evaluation (Modified timeline)
                                        Bakersfield City School District
                                            The Advisory Bulletin
To: Principals and Department Heads                           Date: August 20, 2009   No. 100021
Subject: Timesheet Endorsement
Prepared By: Sheryl Harris, Payroll Supervisor, Fiscal Services
Reviewed By: Sherry Gladin, Director, Fiscal Services
 Approved By: Steve McClain, Chief Business Official                                  Page 1 of 2


          Please adhere to the following procedure and timeline for
          timesheet endorsement.
          Timesheets are legal documents and require the signature of the
          principal or department head. The signature must be affixed only
          after the timesheets have been filled out at the end of the pay
          period.
          Signature stamped timesheets will not be accepted
          by Fiscal Services.
          If the principal or department head is unable to sign the timesheets,
          a designated representative must be appointed.
          However, no employee may sign his/her own timesheet or
          absence report.
          (A principal may also designate a second representative to
          sign timesheets, if so desired.)
          The attached form should be filled out for the designated
          representative and returned no later than August 21, 2009 to:

                                   Sheryl Harris, Payroll Supervisor
                                          c/o Fiscal Services

          Your cooperation and assistance is appreciated.
          Attachment: Timesheet Endorsement Form

          SH:ldh



TimeSheetEndorsement\8/04/09\ldh
                                     TIMESHEET ENDORSEMENT

                      DESIGNATED REPRESENTATIVE FOR SIGNING TIMESHEETS


School or Department___________________________________________

Principal/Department Head________________________________________
                                        (Typed Name)

Principal/Department Head_________________________________________
                             (Signature)




Designated Representative_________________________________________
                                        (Typed Name)

Designated Representative________________________________________
                                        (Signature)




Designated Representative________________________________________
                                        (Typed Name)


Designated Representative________________________________________
                                        (Signature)



                                   ____________________
                                            (Date)




                     Return to:    Sheryl Harris, Payroll Supervisor
                                   Fiscal Services
                                   1300 Baker Street
                                   Bakersfield, CA 93305

                                   No later than August 21, 2009


NOTE: No employee may sign his/her own timesheet or absence report.




TimeSheetEndorsement\8/04/09\ldh
                                   Bakersfield City School District
                                       The Advisory Bulletin
To: Principals and Department Heads                      Date: August 20, 2009       No. 100022
Subject: Changes in Budget Account Classifications PSEUDO Numbers
Prepared By: Natalie Arduain, Assistant Director, Fiscal Services
Reviewed By: Sherry Gladin, Director, Fiscal Services
 Approved By: Steve McClain, Chief Business Official                                  Page 1 of 1

  This is a reminder that a PSEUDO number is a unique six digit number used to identify a budget
  account classification. This number is assigned at the beginning of every fiscal year.

  If there are common account numbers that you access by the PSEUDO number, you will need to type
  in the entire budget number to see the identifying PSEUDO number for this year. You may also
  choose to run a Budget Summary Report that will show you all the new PSEUDO numbers along
  with the corresponding budget numbers.

  If you need additional assistance or have any questions, please call Lindy Nielsen x14681. Thank
  you.




PseudoNumbers\8/4/09\ldh
                                   Bakersfield City School District
                                       The Advisory Bulletin
To: Principals and Department Heads                      Date: August 20, 2009   No. 100023
Subject: Information Required with Claim for Meeting/Conference/Workshop
Prepared By: Sherry Gladin, Director, Fiscal Services
Approved By: Steve McClain, Chief Business Official                              Page 1 of 1


          Please review the following travel and conference claim procedure with all
          appropriate staff.

          When submitting a Claim for Meeting/Conference/Workshop be sure to
          include all the necessary backup. Claims submitted without the complete
          backup will be returned and will delay the process.

          Backup includes the following:
            1. A copy of Revolving Fund Request, including the check number, or a
               copy of the check, for registration.
            2. Copy of Revolving Fund Request, including the check number, or a
               copy of the check, if an advance check was issued to the employee
               for out of pocket expenses.
            3. Hotel receipt (even if an advance check was issued to the employee
               for this expense).
            4. Credit card receipts, if a district credit card was used.
            5. Receipts for any transportation except for use of private car (which
               receives the IRS mileage allowance).
            6. Recipts for an other approved expense (i.e. parking, taxi, telephone) if
               expense had prior approval.

          No receipts are required for approved meals.

          Include a memo signed by the principal or department head for any
          additional expense not approved on the original Request to Attend.

          Your help in fulfilling this compliance issue is appreciated.

          If you have any questions, please call Lisa Hart at ext. 14697.




Claim Form\8/05/09\ldh
                                    Bakersfield City School District
                                        The Advisory Bulletin
To: Principals and Department Heads                             Date: August 20, 2009          No. 100024
Subject: Signatures Approving Financial Transactions
Prepared By: Natalie Arduain, Assistant Director, Fiscal Services
Reviewed By: Sherry Gladin, Director, Fiscal Services
Approved By: Steve McClain, Chief Business Official                                            Page 1 of 1



      In order to comply with audit guidelines for internal controls, all signatures relating to
      approval of financial transactions must have the individual’s first and last name or first initial
      and last name spelled out legibly. Initial of first and initial of last name will not be accepted.
      Examples of transactions included in this rule would include packing slips, invoice approval,
      revolving fund request form, and budget transfer requests. If you have any further questions,
      please feel free to call Sherry Gladin at extension 14696. Your cooperation in this
      compliance issue is appreciated.




FinancialTransactions\8/04/09\ldh
                                     Bakersfield City School District
                                         The Advisory Bulletin

To: Principals and Department Heads                          Date: August 20, 2009         No. 100025
Subject: ANNUAL DISEASE PREVENTION UPDATE REGARDING
         INFECTIOUS DISEASES – DISTRIBUTE TO ALL EMPLOYEES
Prepared By: Christine Cornejo, Personnel Office Manager – Personnel Services

Approved By: Jeanette Hixson, Director – Classified Personnel                              Page 1 of 3




                      DISTRIBUTE TO ALL EMPLOYEES

      Attached to this bulletin is important information regarding the prevention of infectious
      diseases. Please refer to Board Policy No. 500.29 (Bloodborne Pathogens Exposure
      Control Program) for information regarding the District’s exposure control plan.
                      BAKERSFIELD CITY SCHOOL DISTRICT
     DEBBIE WOOD                                 EDUCATION CENTER, 1300 BAKER STREET
    HEALTH SERVICES                               BAKERSFIELD, CALIFORNIA 93305-4399
     COORDINATOR                                            (661) 631-5895
                                                          FAX: (661) 631-5898



                                               ANNUAL DISEASE PREVENTION UPDATE

The California Health and Safety Code Section 199.81 requires school districts to provide this information to all employees annually. Additional
information and training is required by Cal-Osha regulations for employees who are occupationally exposed to blood as part of their job assignment.

                  Acquired Immunodeficiency Syndrome/Human Immunodeficiency Virus - AIDS/HIV infection
AIDS or HIV infection can destroy the body’s defenses against infections and some cancers. AIDS/HIV infection is caused by HIV.
HIV is transmitted by sexual or blood contact with HIV infected persons in these ways:
     • By blood, semen, or vaginal secretions during sexual contact;
     • Through sharing contaminated needles;
     • Through transfusion of infected blood (a rare occurrence since 1985);
     • From an infected mother to her child before birth and through breast-feeding.
Although people who are infected with HIV may show no signs of illness, they can infect others. AIDS can develop as long as seven
to 10 years after a person has become infected with HIV.

Research studies have shown that HIV is not transmitted through non sexual or non-blood contact. HIV, an extremely fragile virus,
cannot reproduce outside the body. It does not linger on clothing or objects handled by HIV-infected persons. It is not transmitted
through the air. HIV is easily washed away with soap and water and killed by ordinary household bleach.
Research has shown that you cannot catch HIV:
       • From touching HIV-infected persons or eating food prepared by HIV-infected persons;
       • From mosquito bites, toilet seats, drinking fountains or swimming pools;
       • By giving (donating) blood.
There is no risk of transmission in a long-tern mutually monogamous relationship between two persons known not to be HIV-infected.

Protect yourself from HIV by abstaining from sexual contact and IV drug use. Persons who are not abstinent can reduce their risk of
transmission by using condoms with the spermicide, nonoxynol-9, and by avoiding needle sharing, or cleaning their needles with
bleach.

Note: Medical information about persons with the AIDS/HIV infection is considered confidential and must not be disclosed to
another person without the written permission of the person with the AIDS/HIV infection or their parent.

                                                      Hepatitis B Virus – (HBV)
Hepatitis B Virus (HBV) is a disease of the liver caused by a virus. HBV infection can cause an unapparent infection (no symptoms
of disease), mild symptoms (tiredness and flu-like illness (severe abdominal symptoms, fever, yellow skin, dark urine, muscle aches
and rash). Symptoms can occur 1 to 6 months after infection. HBV infection can cause chronic liver disease.

Some people infected with HBV become carriers of the virus. HBV carriers can appear healthy; many don’t even know that they are
carriers. Carriers and people with the HBV illness can spread the disease to others. HBV is spread by sexual or blood contact with
infected persons in these ways:
     • By blood, semen, vaginal secretions or saliva during sexual contact
     • Through sharing contaminated needles;
     • Through blood transfusions and accidental needle sticks;
     • Through sharing contaminated instruments used for tattooing, ear piercing or personal items-razors or toothbrushes;
     • Through spill of blood or wound drainage in the eyes or mouth or on broken skin;
     • Through the birth process (mother to child).
Protect yourself from Hepatitis B by avoiding sexual or blood contact as described above. A vaccine to prevent Hepatitis B is
available from your personal physician. The cost of vaccine may be covered by an employee health plan.
Annual Disease Prevention Update
Page 2


                                                        Hepatitis C Virus – (HCV)
Hepatitis C is a liver disease caused by the hepatitis C virus (HCV), which is found in the blood of persons who have this disease. The
infection is spread by contact wit the blood of an infected person.

HCV is serious for some persons, but not for others. Most persons who get HCV carry the virus for the rest of their lives. Most of
these persons have some liver damage, but many do not feel sick from the disease. Some persons with liver damage due to HCV may
develop cirrhosis (scarring) of the liver and liver failure, which may take many years to develop. HCV is spread by sexual or blood
contact with infected persons in these ways:
    • By blood, semen, vaginal secretions or saliva during sexual contact
    • Through sharing contaminated needles;
    • Through blood transfusions and accidental needle sticks;
    • Through sharing contaminated instruments used for tattooing, ear piercing or personal items-razors or toothbrushes;
    • Through spilled blood or wound drainage in the eyes or mouth or on broken skin;
    • Through the birth process (mother to child).

                                          Communicable Disease Prevention in the School

These precautions can prevent the spread of infectious diseases, including influenza, the common cold, AIDS, HIV infection, hepatitis
B and hepatitis C.

         A.       Consider the blood and body fluids of all persons potentially capable of causing disease and use barriers to prevent
                  direct exposure.

         B.       Use the following UNIVERSAL PRECAUTIONS when handling any body fluid, especially those containing blood:
                  (Body fluids are blood, semen, vaginal secretions, respiratory secretions, feces, urine, vomit, saliva, wound drainage
                  or any items soiled with the above)

                  1.   Use disposable latex gloves to prevent direct exposure
                  2.   Double bag items soiled with body fluids;
                  3.   Wash hands after each contact;
                  4.   Clean soiled surfaces, especially blood spills, with an Environmental Protection Agency – approved disinfectant
                       or a 1:10 solution of household bleach and water;
                  5.   Use devices to prevent back flow when giving mouth to mouth breathing or CPR.

         C.       Wash your hands:

                  1.   Before drinking, eating, smoking or handling food;
                  2.   Before and after toileting or assisting with toileting;
                  3.   After any inadvertent contact with body fluids or any items soiled with body fluids;
                  4.   After touching or caring for students, especially those with nose, mouth, eye or ear discharges;
                  5.   After removing disposable gloves.

Hand washing is the single most important method to prevent the spread of disease.

Note:
In the school setting there is a slightly greater risk of contracting childhood diseases. Some diseases, if acquired during a pregnancy,
may have harmful effects on the unborn child. Women in their childbearing years who have no contact with children outside the
school should discuss these risks with their physicians before planning a pregnancy.
                                     Bakersfield City School District
                                         The Advisory Bulletin

To: Principals and Department Heads                          Date: August 20, 2009          No. 100026
Subject: HOURS OF WORK AND OVERTIME FOR CLASSIFIED EMPLOYEES
Prepared By: Christine Cornejo, Personnel Office Manager – Personnel Services
Approved By: Jeanette Hixson, Director – Classified Personnel                               Page 1 of 1



      Please review the following information related to hours of work and overtime for
      classified employees.

      Pursuant to the collectively negotiated agreement between the District and CSEA
      Chapter #48 and applicable law, a classified employee who performs duties and/or
      provides services in her/her regular classification beyond the normal duty day is entitled
      to compensation for such duties and/or services.

      Stated otherwise, the fact that an employee may have agreed to volunteer his/her time
      beyond the normal duty day does not relieve the District of its obligation to compensate
      the employee where the employee is performing the same services he/she renders during
      the normal duty day.

      For example, an instructional aide who accompanies a class on a field trip which extends
      beyond the normal duty day is entitled to additional compensation for such services; such
      compensation would be on an overtime basis if the services extended beyond eight hours.
      The fact that the aide has agreed to volunteer his/her time does not change the District’s
      legal obligations. If you wish to avoid incurring this additional expense, the aide should
      not accompany the class on a field trip which extends beyond the aide’s regularly
      assigned hours. Instead, the aide would remain at the job site performing duties within
      his/her prescribed responsibilities.

      The same rules apply to all classified positions. As a general rule, where an
      administrator has knowledge that a classified employee is performing services which
      he/she routinely performs and the administrator suffers or permits the employee to do
      such work, the District is obligated to pay the employee. Such knowledge is the
      equivalent of authorizing the work.

      If you have questions in connection with individual situations or circumstances, kindly
      contact our office.
                                                                                 Bakersfield City School District
                                                                                     The Advisory Bulletin
    To: All Principals and Department Heads                                                                                           Date: August 20, 2009   No. 100027
    Subject: 2008-09 CST District Level Data

    Prepared By: Dr. Evellyn Elizondo, Director, Research and Evaluation
  Approved By: Dr. Marvin Jones, Assistant Superintendent,                                                                                                    Page 1 of 1
               Academic Improvement and Accountability


                                                                                              2008-09 CST
                                                                District Level Data

        The 2008-09 CST District Level Data is now available on
        the Research & Evaluation Intra-District Data Support
        Webpage located on BCSD’s website.




           To view these data on-line click on the link below:

                            CST District Level Data

      Note: The above link is accessible to District users only.


C:\Documents and Settings\mckinneym\Local Settings\Temporary Internet Files\Content.Outlook\FNYZR6D6\CST District Data Analysis_Revised (2).doc
                                   Bakersfield City School District
                                       The Advisory Bulletin

To: Principals and Department Heads                          Date: August 20, 2009         No. 100028

Subject: SEXUAL HARASSMENT POLICY OUTLINING PROCEDURE AND
         TIMELINES FOR COMPLAINTS
Prepared By: Christine Cornejo, Personnel Office Manager – Personnel Services              Page 1 of 8

Approved By: Jeanette Hixson, Director – Classified Personnel




      The attached Policy No. 500.38, Sexual Harassment, outlines the procedure and timelines
      related specifically to sexual harassment complaints.

      This policy and procedure must be posted in a prominent location at your site. To ensure
      employee access, you may wish to display it with other required postings which have been
      provided by this office. Please note that the district’s Title IX coordinator is Linda Goodspeed,
      Director - Certificated Personnel, ext. 14856.

      Please contact us should you have questions regarding this policy or posting requirements.
                                                                                   BP 500.38
                                                                                  Page 1 of 3

SEXUAL HARASSMENT
Policy of the Board of Education

The Board of Education is committed to a safe workplace and academic environment,
free of sexual harassment and retaliation. Sexual harassment and retaliation are unlawful,
and are grounds for discipline up to and including dismissal. Individuals who sexually
harass may also be personally liable for their conduct. Sexual harassment may, in certain
circumstances, be a violation of Title VII of the Civil Rights Act of 1964 and/or Title IX
of the Education Amendment of 1972, as well as California law.

All persons including applicants and employees are protected under this policy.
Employees and third parties including but not limited to contractors, parents and vendors
are prohibited from engaging in harassing or retaliatory conduct.

Sexual harassment can occur between people of any gender, regardless of sexual
orientation, and includes harassment based on sexual orientation, gender, pregnancy,
childbirth or related medical conditions.

Sexual harassment includes, but is not limited to, unwelcome sexual advances, requests
for sexual favors, or other verbal, visual, or physical conduct made by someone from or
in the work or educational setting when:

     (a) Submission to such conduct is explicitly and implicitly made a term or condition
         of an individual’s employment, academic status, or progress.

     (b) Submission to, or rejection of, the conduct by the individual is used as the basis of
         employment or academic decisions affecting the individual.

     (c) The conduct has the purpose or effect of having a negative impact upon the
         individual's work or academic performance, or of creating an intimidating, hostile,
         or offensive work or educational environment.

     (d) Submission to, or rejection of, the conduct by the individual is used as the basis
         for any decision affecting the individual regarding benefits and services, honors,
         programs, or activities available at or through the educational institution.

Examples of sexual harassment include:

1.      Verbal harassment – derogatory comments about gender, sexual orientation, or an
        employee’s sexuality; jokes; slurs; sexual comments about physical appearance;
        comments about one’s own or another employee’s sex life; requests for sexual
        favors; requests for dates or meetings or sexual advances made after the employee
        has indicated such requests are unwelcome.

2.      Physical harassment – unnecessary or offensive touching; cornering employees or
        impeding or blocking movement; staring or leering; assault; rape.
                                                                                    BP 500.38
                                                                                   Page 2 of 3

SEXUAL HARASSMENT
Policy of the Board of Education


3.     Visual harassment – posting or disseminating (including via email) derogatory or
       offensive posters, cards, pornography, cartoons, graffiti, jokes, drawings, lewd
       gestures; exposing sexual body parts such as breasts, buttocks or genitals.

Other examples of actions that might constitute sexual harassment, whether committed by
a supervisor, co-worker, or a non-employee, in the work or educational setting, include
but are not limited to:

1.     Unwelcome verbal conduct such as sexual flirtations or propositions; graphic
       comments about an individual's body; overly personal conversations or pressure
       for sexual activity; sexual jokes or stories; unwelcome sexual slurs, epithets,
       threats, innuendoes, derogatory comments, sexually degrading descriptions or the
       spreading of sexual rumors.

2.     Unwelcome visual conduct such as drawings, pictures, graffiti, gestures or
       sexually explicit e-mails; displaying sexually suggestive objects.

3.     Unwelcome physical conduct such as massaging, grabbing, fondling, stroking or
       brushing the body; touching an individual's body or clothes in a sexual way;
       cornering, blocking, leaning over or impeding normal movements.


Any employee who engages or participates in sexual harassment, or who aids, abets,
incites, compels or coerces another to commit sexual harassment or retaliate against an
employee or job applicant is in violation of this policy and is subject to disciplinary
action up to and including dismissal.

Unlawful retaliation includes taking an adverse employment action (i.e., demote,
suspend, reduce, fail to hire or consider for hire, fail to give equal consideration in
making employment decisions, fail to treat impartially in the context of any
recommendations for subsequent employment decisions, adversely affect working
conditions or otherwise deny an employment benefit) against an individual because
he/she reports a violation(s) of this policy, or participates in the investigation of a sexual
harassment complaint or other related proceeding such as an investigation or hearing
conducted by DFEH and/or the EEOC.

Any employee or applicant who feels he or she has been harassed or retaliated against, or
has knowledge of any incident of harassment or retaliation on any protected basis shall
immediately report such incidents to his or her immediate supervisor. If the supervisor is
the harasser or has not responded to the complaint, then the complainant should complain
to any administrator without fear of reprisal.
                                                                               BP 500.38
                                                                              Page 3 of 3

SEXUAL HARASSMENT
Policy of the Board of Education


A prompt, thorough and fair investigation shall be conducted. In general, the
Superintendent’s Designee, under the direction of the Superintendent, shall be
responsible for conducting an investigation pursuant to Administrative Regulation
500.38. Confidentiality shall be maintained to the extent possible throughout the
investigation.

Prompt corrective action that is reasonably calculated to end the harassment shall be
taken when appropriate. Appropriate interim corrective measures shall also be taken
pending the outcome of the investigation.

The Board considers sexual harassment to be a major offense which is grounds for
discipline up to and including the discharge of the offender. Under no circumstances will
sexual harassment or retaliation be tolerated.


Legal Reference

Title I of the Civil Rights Act of 1991
Title VII of the Civil Rights Act of 1964
Title IX of the Education Amendments of 1972

34 CFR Part 106

Cal. Educ. Code §§ 200-262.4
Cal. Gov. Code §§ 12900 et seq.

Title 2, Cal. Code Regs., §§ 7287.6, 7291.1
Title 5, Cal. Code Regs., §§ 4917, 4964

Burlington Industries v. Ellerth (1998) 524 US 742
Faragher v. City of Boca Raton (1998) 524 US 775
Holly D. Cal. Institute of Technology (9th Cir. 2003) 339 F.3d 1158
State Dept. of Health Services v. Superior Court (2003) 31 Cal. 4th 1026

Equal Employment Opportunity Commission Website, www.eeog.gov


Addition Approved February 23, 1988
Revision Approved December 10, 1996
Revision Approved February 27, 2007
                                                                                 AR 500.38
                                                                                 Page 1 of 4

SEXUAL HARASSMENT
Administrative Regulation

All district employees have the right to, and the responsibility of, maintaining a work and
academic environment free of sexual harassment.

The District shall provide on-going training to staff as to prevention as well as to the
process for handling complaints.

An employee who desires counseling on coping with sexual harassment or retaliation
should contact the Superintendent’s designee.

PROCEDURE FOR HANDLING SEXUAL HARASSMENT COMPLAINTS

Any person who feels he or she has been subject to harassment of any kind or who is
aware of or suspects the occurrence of harassment shall immediately contact the
superintendent’s designee, an immediate supervisor, or any other administrator. While
complainants are encouraged to put their complaint in writing as set forth below, all
claims shall be investigated, regardless of whether they are in writing.

All investigations shall be prompt, thorough and impartial, and shall be conducted in a
manner designed to maintain confidentiality to the extent possible.

1. Upon receipt of a written or verbal complaint, the person who receives the complaint
   shall encourage the complainant to complete a district “REPORT OF COMPLAINT”
   form (available in any school or department in the district); or provide a written
   communication, which should include the following information:

   a. name and address of complainant, including zip code, and telephone number;

   b. name of school or department;

   c. name of alleged harasser;

   d. statement of complaint, including all facts, incidents, witnesses, actions taken by
      the complainant, actions taken by the alleged harasser

   e.   dates, policy, or regulation involved, in any, etc.;

   f. statement of relief sought; and

   g. signature of person filing the complaint.

2. If the complainant cannot or will not write down the allegations, the supervisor or
   administrator with information about the complaint shall write down the allegations
   as he or she understands it, provide the information set forth above in Section 1, and
                                                                               AR 500.38
                                                                               Page 2 of 4

SEXUAL HARASSMENT
Administrative Regulation

   shall make diligent efforts to review the written complaint with the complainant prior
   to forwarding it to the Superintendent’s Designee.

3. A complaint must be forwarded to the Superintendent’s Designee within one business
   day of receipt. If the accused harasser is the Superintendent’s Designee, the
   complaint should be given to the Superintendent.

4. Upon receipt of a complaint, the Superintendent or designee shall ensure that an
   investigation immediately commences. A disinterested, neutral party with knowledge
   about what constitutes sexual harassment shall be assigned to conduct the
   investigation. Although each investigation will vary depending on the facts, in
   general the complainant, the alleged harasser, and all other parties and witnesses with
   relevant information will be interviewed.

5. Concerns about safety, confidentiality, and retaliation shall be discussed with all
   interviewees. Appropriate interim measures shall be taken to protect the complainant
   and all participants in the investigation from harassment or retaliation.

6. At the conclusion of the investigation, the investigator must determine what occurred,
   whether it constituted sexual harassment in violation of Board Policy and, if
   appropriate, make recommendations for corrective measures including but not limited
   to discipline. A complete written report, including the conclusions, the basis for those
   conclusions, and the proposed resolution must be documented in writing and provided
   to the Superintendent as soon as practicable, but no later than 60 days from the date
   the complaint was first received. If the Superintendent is the alleged harasser, the
   investigation results will be presented directly to the Board of Education. The
   Superintendent or Superintendent’s Designee shall advise the complaining party
   within 60 days that a thorough investigation has been conducted and, if appropriate,
   that corrective action has been or will be taken by the District.

7. In the event the investigator determines that an employee has engaged in actions or
   conduct violating Board policy, disciplinary action up to an including dismissal shall
   be taken. The disciplinary action taken with respect to each violation of this policy
   shall be determined in conjunction with the seriousness of the particular offense.
   Discipline shall be imposed in accordance with applicable Education Code
   provisions, District’s policies and procedures, and, if applicable, negotiated
   agreements. All other appropriate and/or corrective measures shall be taken.

8. All matters related to complaints of alleged sexual harassment shall be documented
   including contents of meetings, interviews, results of investigations, and the actions
   attendant to the allegation. All files shall be maintained by the Superintendent or
   Designee
                                                                                AR 500.38
                                                                                Page 3 of 4

SEXUAL HARASSMENT
Administrative Regulation

9. No employee shall be subject to any negative or adverse action for filing, in good
   faith, a complaint of sexual harassment.

Training

By January 1, 2006, and at least every two years thereafter, the Superintendent or
designee shall ensure that supervisory employees receive at least two hours of classroom
or other effective interactive training and education regarding sexual harassment. All
newly hired or promoted supervisory employees shall receive training within six months
of their assumption of the supervisory position.

The District’s training and education program for supervisory employees shall include
information and practical guidance regarding the federal and state statutory law on the
prohibition against and the prevention and correction of sexual harassment and the
remedies available to the victims of sexual harassment in employment. The training shall
also include practical examples aimed at instruction supervisors in the prevention of
harassment, discrimination, and retaliation.

In addition, the Superintendent or designee shall ensure that all employees receive
periodic training regarding the District’s sexual harassment policy, particularly the
procedures for filing complaints and employees’ duty to use the District’s complaint
procedures.

Notifications

A copy of the Board policy and this administrative regulation shall:

1.     Be displayed in a prominent location in the main administrative building or other
       area of the school where notices of District rules, regulations, procedures and
       standards of conduct are posted.

2.     Be provided to each faculty member, all members of the administrative staff, and
       all members of the support staff at the beginning of the first quarter or semester of
       the school year, or whenever a new employee is hired.

3.     Appear in any school or District publication that sets forth the school's or
       District's comprehensive rules, regulations, procedures and standards of conduct.

All employees shall receive either a copy of information sheets prepared by the
California Department of Fair Employment and Housing (DFEH) or a copy of District
information sheets that contain, at a minimum, components on: (Government Code
12950):
                                                                             AR 500.38
                                                                             Page 4 of 4

SEXUAL HARASSMENT
Administrative Regulation

1. The illegality of sexual harassment;

2. The definition of sexual harassment under applicable state and federal law;

3. A description of sexual harassment, with examples;

4. The District's complaint process available to the employee; and

5. The legal remedies and complaint process available through DFEH and the Equal
   Employment Opportunity Commission (EEOC);

6. Directions on how to contact DFEH and the EEOC;

7. The protection against retaliation provided by 2 CCR 7287.8 for opposing harassment
   prohibited by law or for filing a complaint with, or otherwise participating in an
   investigation, proceeding or hearing conducted by DFEH and the EEOC.

Legal Reference

Title I of the Civil Rights Act of 1991
Title VII of the Civil Rights Act of 1964
Title IX of the Education Amendments of 1972

34 CFR Part 106

Cal. Educ. Code §§ 200-262.4
Cal. Gov. Code §§ 12900 et seq.

Title 2, Cal. Code Regs., §§ 7287.6, 7291.1
Title 5, Cal. Code Regs., §§ 4917, 4964

Burlington Industries v. Ellerth (1998) 524 US 742
Faragher v. City of Boca Raton (1998) 524 US 775
Holly D. Cal. Institute of Technology (9th Cir. 2003) 339 F.3d 1158
State Dept. of Health Services v. Superior Court (2003) 31 Cal. 4th 1026

Equal Employment Opportunity Commission Website, www.eeog.gov

Addition Approved February 23, 1988
Revision Approved December 10, 1996
Revision Approved February 27, 2007
                                                Bakersfield City School District
                                                    The Advisory Bulletin

To: PreK-8 Principals                                                    Date: August 20, 2009    No. 100029

Subject: Mandatory Posting of “Sexual Harassment of and by Students” Policy
Prepared By: Michael Skiba, Supervisor of Student Services
Approved By: Randall G. Ranes, Director of Instructional Support Services Division                Page 1 of 13

                                                     POSTING REQUIREMENT

     To meet the legal mandate, please post a copy of the Board Policy entitled “Sexual Harassment of or
     by Students” (Board Policy 601.6) in a prominent location near the principal’s office where rules,
     regulations, and standards of conduct are posted (Education Code Section 216[d]). For your
     convenience, a copy of the policy needed for required posting is included with this TAB.

     Introduction - The area of sexual harassment has received considerable attention by the courts and
     media. When you review the conduct rules with the students, please help deliver the messages of
     what conduct is prohibited, how such conduct will not and can not be tolerated, and that all reasonable
     allegations of sexual harassment will be investigated. There is a section on “Sexual Harassment of
     and by Students” in the Guide for Parents and Students and the Student Services Handbook.

     Definition - Sexual harassment includes unwelcomed sexual advances, requests for sexual favors and
     other verbal, visual, or physical conduct of a sexual nature which: (a) negatively impacts a student’s
     academic performance; (b) creates an intimidating, hostile, or offensive environment in the school; or
     when (c) submission to the conduct is explicitly or implicitly made a term or a condition of a student’s
     academic status, or progress; or when (d) submission to, or rejection of, the conduct by the student is used
     as the basis for any decision affecting the student regarding benefits and services, honors, programs, or
     activities available at or through any District program or activity. Sexual harassment may also involve
     conduct, whether blatant or subtle, that discriminates against a person solely because of that person’s
     gender.

     Complaint Process - Any school employee who observes an incident of sexual harassment involving
     a student shall report this observation to the principal or designee, whether or not the victim files a
     complaint. Any student who feels he/she is being or has been subjected to sexual harassment shall
     immediately contact his/her teacher or any other employee. A school employee to whom a complaint
     is made shall, within 24 hours of receiving the complaint, report it to the principal or designee.
     Allegations involving the principal or any other District employee to whom the complaint would
     ordinarily be made are reported to the nondiscrimination coordinator (Title IX Coordinator) or the
     Superintendent/designee.




SA: TAB Posting Sexual Harassment Policy_of_by_students 08_09doc
                                                           Bakersfield City School District
                                                                    The Advisory Bulletin
                                                                              Page 2 of 13


Complaint Process (continued)

All allegations concerning sexual harassment will be investigated in accordance with
the Administrative Regulation (Administrative Regulation 601.6). If the
principal/principal’s designee determines unlawful sexual harassment has been
committed, disciplinary action will be taken. A record of all reported cases shall be
maintained. Retaliatory behavior or action against persons who complain, testify,
assist, or otherwise participate in the complaint process is prohibited. If a situation
involving sexual harassment is not promptly investigated and remedied by the
principal or designee, a complaint may be filed in accordance with the District’s
uniform complaint procedures.

Additional information is available from the Student Services Department or the
school principal.
                                                                                 BP 601.6
                                                                               Page 1 of 4

SEXUAL HARASSMENT OF OR BY STUDENTS
Policy of the Board of Education

The Governing Board is committed to maintaining an educational environment that is
free from harassment. The Board prohibits sexual harassment of students by other
students, employees or other persons, at school or at school-sponsored or school-related
activities. The Board also prohibits retaliatory behavior or action against persons who
complain, testify, assist or otherwise participate in the complaint process established
pursuant to this policy and the administrative regulation.

Instruction/Information

Students must (a) demonstrate respect for each other, (b) refrain from coercion or force to
obtain compliance from others, and (c) not discriminate on the basis of gender. Students
are prohibited by this policy and California law from engaging in unlawful sexual
harassment.

The Superintendent or designee intends for all district students to receive age-appropriate
instruction and information on sexual harassment. Such instruction and information shall
include:

   1.      What acts and behavior constitute sexual harassment, including the fact that
           sexual harassment could occur between people of the same gender.

   2.      A clear message that students do not have to endure sexual harassment.

   3.      Encouragement to report observed instances of sexual harassment, even where
           the victim of the harassment has not complained.

   4.      Information about the person(s) to whom a report of sexual harassment should
           be made.

(cf. BP 300.27- Nondiscrimination)
                                                                                   BP 601.6
                                                                                 Page 2 of 4

SEXUAL HARASSMENT OF OR BY STUDENTS
Policy of the Board of Education

District staff shall actively discourage sexual harassment by (a) helping students
discriminate between appropriate and inappropriate behavior, (b) establishing procedures
for the reporting of sexual harassment complaints, (c) conducting prompt investigations
of complaints involving sexual harassment, (d) dispensing appropriate disciplinary action
for sexual harassment violations, and (e) disseminating to students, staff, and parents the
district's policy and procedures regarding sexual harassment.

Complaint Process

Any student who feels that he/she is being or has been subjected to sexual harassment
shall immediately contact his/her teacher or any other employee. A school employee to
whom a complaint is made shall, within 24 hours of receiving the complaint, report it to
the principal or designee.

Any school employee who observes any incident of sexual harassment involving a
student shall report this observation to the principal or designee, whether or not the
victim files a complaint.

In any case of sexual harassment involving the principal or any other district employee to
whom the complaint would ordinarily be made, the employee who receives the student's
report or who observes the incident shall report to the nondiscrimination coordinator or
the Superintendent or designee.

(cf. BP 500.38 - Sexual Harassment)
(cf. BP 603.7- Child Abuse and Neglect Reporting Procedures)
(cf. BP 300.27- Nondiscrimination)

The principal or designee to whom a complaint of sexual harassment is reported shall
immediately investigate the complaint in accordance with administrative regulation.
Where the principal or designee finds that sexual harassment occurred, he/she shall take
prompt, appropriate action to end the harassment and address its effects on the victim.
The principal or designee shall also advise the victim of any other remedies that may be
available. The principal or designee shall make a report available upon request of the
Superintendent or designee and refer the matter to law enforcement authorities, where
required.

(cf. BP 300.13 - Complaints Concerning District Employees)
                                                                                  BP 601.6
                                                                                Page 3 of 4

SEXUAL HARASSMENT OF OR BY STUDENTS
Policy of the Board of Education

Disciplinary Measures

Any student who engages in sexual harassment of anyone at school or at a school-
sponsored or school-related activity is in violation of this policy and shall be subject to
disciplinary action. For students in grades 4 through 12, disciplinary action may include
suspension and/or expulsion, provided that in imposing such discipline the entire
circumstances of the incident(s) shall be taken into account.

Record-Keeping

The Superintendent or designee shall maintain a record of all reported cases of sexual
harassment to enable the district to monitor, address and prevent repetitive harassing
behavior in its schools.

All complaints and allegations of sexual harassment shall be kept confidential except as
necessary to carry out the investigation or take other subsequent necessary action (Title 5
California Code of Regulations 4964).

(cf. BP 300.49 - Unauthorized Release of Confidential/Privileged
Information)

Legal Reference:
EDUCATION CODE
200-262.4       Prohibition of discrimination on the basis of sex
48900.2         Additional grounds for suspension or expulsion; sexual harassment
48904           Liability of parent/guardian for willful student misconduct
48980           Notice at beginning of term
CIVIL CODE
51.9 Liability for sexual harassment; business, service and professional relationships
1714.1          Liability of parents/guardians for willful misconduct of minor
CODE OF REGULATIONS, TITLE 5
4900-4965       Nondiscrimination in elementary and secondary education programs
receiving state financial assistance
UNITED STATES CODE, TITLE 20
    1681-1688.1           Title IX, Discrimination
                                                                              BP 601.6
                                                                            Page 4 of 4

SEXUAL HARASSMENT OF OR BY STUDENTS
Policy of the Board of Education

Legal Reference Continued:
UNITED STATES CODE, TITLE 42
2000d-2000d-7      Title VI, Civil Rights Act of 1964
UNITED STATES CODE, TITLE 42
2000e-2000e-17     Title VII, Civil Rights Act of 1964 as amended
CODE OF FEDERAL REGULATIONS, TITLE 34
106.1-106.71       Nondiscrimination on the basis of sex in education programs

Other References:
Reese v. Jefferson School District, (2001) 208 F.3d 736
Davis v. Monroe County Board of Education, (1999) 526 U.S. 629
Gebser v. Lago Vista Independent School District, (1998) 118 S.Ct. 1989
Nabozny v. Podlesny, (1996, 7th Cir.) 92 F.3d 446
Doe v. Petaluma City School District, (1995, 9th Cir.) 54 F.3d 1447
Oona R.-S. etc. v. Santa Rosa City Schools et al, (1995) 890 F.Supp. 1452
Rosa H. v. San Elizario Ind. School District, (W.D. Tex. 1995) 887 F. Supp. 140, 143
Clyde K. v. Puyallup School District #3, (1994) 35 F.3d 1396
Patricia H. v. Berkeley Unified School District, (1993) 830 F.Supp. 1288
Franklin v. Gwinnet County Schools, (1992) 112 S. Ct. 1028
Kelson v. City of Springfield, Oregon, (1985, 9th Cir.) 767 F.2d 651

Policy Adopted June 8, 1993
Revision Approved March 11, 1997
Revision Approved May 28, 2002
                                                                                   AR 601.6
                                                                                  Page 1 of 7

SEXUAL HARASSMENT OF OR BY STUDENTS
Administrative Regulations

Sexual Harassment Defined

Prohibited sexual harassment includes, but is not limited to: unwelcome sexual advances,
requests for sexual favors, and other verbal, visual, or physical conduct of a sexual
nature, made by someone from or in the educational setting when (Education Code 212.5
& Title 5 California Code of Regulations 4916):

(a)    The conduct has the purpose or effect of having a negative impact on the student’s
academic performance, or of creating an intimidating, hostile, or offensive educational
environment.

(b)   Submission to, or rejection of, the conduct by the student is used as the basis for
academic decisions affecting the student.

(c)    Submission to the conduct is explicitly or implicitly made a term or a condition of
student’s academic status, or progress.

(d)      Submission to, or rejection of, the conduct by the student is used as the basis for
any decision affecting the student regarding benefits and services, honors, programs, or
activities available at or through any District program or activity.

Types of conduct which are prohibited in the District and which may constitute sexual
harassment include, but are not limited to:

 1.    Unwelcome leering, sexual flirtations or propositions.

 2.    Sexual slurs, epithets, threats, verbal abuse, derogatory comments or sexually
       degrading descriptions.

 3.    Graphic verbal comments about an individual's body, or overly personal
       conversation.

 4.    Sexual jokes, notes, stories, drawings, pictures or gestures.
                                                                                        AR 601.6
                                                                                       Page 2 of 7

       SEXUAL HARASSMENT OF OR BY STUDENTS
       Administrative Regulations

         5.    Spreading sexual rumors.

         6.    Teasing or sexual remarks about students enrolled in a predominantly single-
               gender class.

         7.    Massaging, grabbing, fondling, stroking or brushing the body.

         8.    Touching an individual's body or clothes in a sexual way.

         9.    Purposefully cornering or blocking normal movements.

        10.    Displaying sexually suggestive objects.

       Notifications

       A copy of the district's sexual harassment policy shall:

1. Be included in the notifications that are sent to parents/guardians at the beginning of each
   school year (Education Code 48980 & Title 5 California Code of Regulations 4917.)

2. Be displayed in a prominent location in the main administrative building or other area where
   notices of district rules, regulations, procedures and standards of conduct are posted
   (Education Code 231.5).

3. Be provided as part of any orientation program conducted for new students at the beginning
   of each grading period, trimester, or summer session (Education Code 231.5).

4. Appear in any school or district publication that sets forth the school's or District's
   comprehensive rules, regulations, procedures and standards of conduct (Education Code
   231.5).
                                                                                 AR 601.6
                                                                                Page 3 of 7

SEXUAL HARASSMENT OF OR BY STUDENTS
Administrative Regulations

Investigation of Complaints at School (Site-Level Grievance Procedure)

Investigation

1.    The principal or designee shall promptly investigate all complaints of sexual
      harassment. In so doing, he/she shall talk individually with:

      a. The student who is complaining.

      b. The person accused of harassment.

      c. Anyone who witnessed the conduct of the complaint.

      d. Anyone mentioned as having related information.

2.    The student who is complaining shall have an opportunity to describe the incident,
      present witnesses and other evidence of the harassment, and put his/her complaint in
      writing.

3.    The principal or designee shall discuss the complaint only with the people described
      above. When necessary to carry out his/her investigation or for other good reasons
      that apply to the particular situation, the principal or designee also may discuss the
      complaint with the following persons:

     a. The Superintendent or designee.

     b. The parent/guardian of the student who complained.

     c. If the alleged harasser is a student, his/her parent/guardian.

     d. A teacher or staff member whose knowledge of the students involved may help in
            determining who is telling the truth.

     e. Child protective agencies responsible for investigating child abuse reports.

(cf. BP 603.7- Child Abuse and Neglect Reporting Procedures)

     f. Legal counsel for the district.
                                                                                AR 601.6
                                                                               Page 4 of 7

SEXUAL HARASSMENT OF OR BY STUDENTS
Administrative Regulations


4.   When the student who complained and the alleged harasser so agree, the principal or
     designee may arrange for them to resolve the complaint informally with the help of
     a counselor, teacher, administrator or trained mediator. The student who
     complained shall never be asked to work out the problem directly with the accused
     person unless such help is provided and both parties agree.

5.   In reaching a decision about the complaint, the principal or designee may take into
     account:

a.   Statements made by the persons identified above.

b.   The details and consistency of each person's account.

c.   Evidence of how the complaining student reacted to the incident.

d.   Evidence of any past instances of harassment by the alleged harasser.

e.   Evidence of any past harassment complaints that were found to be untrue.

6.     To judge the severity of the harassment, the principal or designee may take into
consideration:

a.     How the misconduct affected one or more students' education.

b.     The type, frequency and duration of the misconduct.

c.     The number of persons involved.

d.     The age and gender of the person accused of harassment.

e.     The subject(s) of harassment.

f.     The place and situation where the incident occurred.

g.      Other incidents at the school, including incidents of harassment that were not
related to gender.
                                                                                AR 601.6
                                                                               Page 5 of 7

SEXUAL HARASSMENT OF OR BY STUDENTS
Administrative Regulations

7.      The principal or designee shall write a report of his/her findings, decision, and
reasons for the decision and shall review this report with the student who complained and
the person accused.

8.       The principal or designee shall make available to the Superintendent or designee,
a written report of the complaint and investigation. If the principal or designee verifies
that sexual harassment occurred, this report shall describe the actions taken to end the
harassment, address the effects of the harassment on the student harassed, and prevent
retaliation or further harassment.

9.     Within two weeks after receiving the complaint, the principal or designee shall
determine whether or not the student who complained has been further harassed. The
principal or designee shall keep a record of this information and shall continue with
appropriate follow-up activities.

Enforcement

The Superintendent or designee shall take appropriate actions to enforce the district's
sexual harassment policy. As needed, these actions may include any of the following:

   1. Removing vulgar or offending graffiti.

   2. Providing staff inservice, student instruction, or counseling.

   3. Notifying parents/guardians of the actions taken.

   4. Notifying child protective services.

   5. Taking appropriate disciplinary action. For a student, enrolled in grades 4 to 8
      inclusive, who has engaged in sexual harassment: suspension, and when
      appropriate, recommending expulsion. In addition, the principal or designee may
      take disciplinary measures against any person who is found to have made a
      complaint of sexual harassment which he/she knew was not true.

(cf. BP 601.3 Suspension)
(cf. BP 601.4 Expulsion/Due Process)
                                                                               AR 601.6
                                                                              Page 6 of 7

SEXUAL HARASSMENT OF OR BY STUDENTS
Administrative Regulations

Sexual Harassment: Additional Conditions for Suspension and Expulsion

To be viewed as sexual harassment subject to suspension or expulsion, the conduct
described in the definition above must be considered by a reasonable person of the same
gender as the victim to be sufficiently severe or pervasive to have a negative impact upon
the victim’s academic performance or to create an intimidating, hostile, or offensive
educational environment (Education Code Section 48900.2). However, it is not
necessary to demonstrate the accused intended for the conduct to be sexually offensive.

(cf. BP 601.3 Suspension)
(cf. BP 601.4 Expulsion/Due Process)

Legal References

EDUCATION CODE
200-262.4       Prohibition of discrimination on the basis of sex
48900.2         Additional grounds for suspension or expulsion; sexual harassment
48904           Liability of parent/guardian for willful student misconduct
48980           Notice at beginning of term
CIVIL CODE
51.9 Liability for sexual harassment; business, service and professional relationships
1714.1          Liability of parents/guardians for willful misconduct of minor
CODE OF REGULATIONS, TITLE 5
4900-4965       Nondiscrimination in elementary and secondary education programs
receiving state financial assistance
UNITED STATES CODE, TITLE 20
1681-1688       Title IX, Discrimination
UNITED STATES CODE, TITLE 42
2000d-2000d-7           Title VI, Civil Rights Act of 1964
UNITED STATES CODE, TITLE 42
2000e-2000e-17          Title VII, Civil Rights Act of 1964 as amended
CODE OF FEDERAL REGULATIONS, TITLE 34
106.1-106.71 Nondiscrimination on the basis of sex in education programs
                                                                             AR 601.6
                                                                            Page 7 of 7

SEXUAL HARASSMENT OF OR BY STUDENTS
Administrative Regulations

Legal References (Continued)

Other References:
Reese v. Jefferson School District, (2001) 208 F.3d 736
Davis v. Monroe County Board of Education, (1999) 526 U.S. 629
Gebser v. Lago Vista Independent School District, (1998) 118 S.Ct. 1989
Nabozny v. Podlesny, (1996, 7th Cir.) 92 F.3d 446
Doe v. Petaluma City School District, (1995, 9th Cir.) 54 F.3d 1447
Oona R.-S. etc. v. Santa Rosa City Schools et al, (1995) 890 F.Supp. 1452
Rosa H. v. San Elizario Ind. School District, (W.D. Tex. 1995) 887 F. Supp. 140, 143
Clyde K. v. Puyallup School District #3, (1994) 35 F.3d 1396
Patricia H. v. Berkeley Unified School District, (1993) 830 F.Supp. 1288
Franklin v. Gwinnet County Schools, (1992) 112 S. Ct. 1028
Kelson v. City of Springfield, Oregon, (1985, 9th Cir.) 767 F.2d 651

Policy Adopted June 8, 1993
Revision Approved March 11, 1997
Revision Approved May 28, 2002
                                              Bakersfield City School District
                                                  The Advisory Bulletin

To: PreK-8 Principals                                    Date: August 20, 2009                    No. 100030
Subject: Religion in the Schools, Including the Upcoming “See You at the Pole” Gathering,
         Wednesday, September 23, 2009
Prepared By: Michael Skiba, Supervisor of Student Services
Approved By: Randall G. Ranes, Director of Instructional Support Services Division                Page 1 of 4

   See You at the Pole. “See You at the Pole” (“SYATP”), also sometimes referenced as “See You at
   the Flag Pole,” is an annual, nationally organized meeting for public student prayer that occurs
   before the school day begins. Most meetings are scheduled at 7:00 a.m. local time. There is no
   sponsorship by Bakersfield City School District (“District”); this is not a District activity. Published
   information indicates the event is scheduled each year on the 4th Wednesday of September. This
   year, the expected date for the activity is September 23rd (Online source:
   http://www.syatp.com/home/). As typically organized (i.e., student initiated and voluntary prayer
   without staff sponsorship or involvement), SYATP does not violate applicable law (e.g., the
   Establishment Clause of the First Amendment of the Constitution). Students may participate in, for
   example, before-or after-school events with religious content, such as SYATP gatherings, on the
   same terms as they may participate in other non-curriculum activities. Staff may neither discourage,
   nor encourage participation in such an event.

   Additional information is included below related to religious expression in the school. This
   information is being provided to help staff better recognize student civil rights, enhance
   understanding and acceptance of the freedom of others who may differ from us, and to help
   eliminate discrimination and harassment in our schools (see Recognition of Religious Beliefs and
   Customs, Board Policy 400.40 & Student Organizations and Equal Access, Board Policy 605.8).

                     Religion in the Schools: Issues Relevant to Actions of Staff Members

   A student’s right to religious expression has implications for both students and staff. This overview
   will begin with the actions of staff members. As staff members, we understand the Establishment
   Clause of the First Amendment of the U.S. Constitution prohibits the establishment of religion by
   the government (e.g., school), and prohibits the school from sponsoring religious activities among
   children to include prohibiting school-sponsored religious exercises in the school or at school-
   related activities (e.g., the school may not sponsor school prayers, no sponsorship of a moment of
   silence if the underlying purpose is to endorse prayer and no state-sponsored prayer) (Cheh, M.M.
   [1996] Constitutional Law. George Washington University School of Law).


   SA: Religion in the School TAB 09_10.doc
                                                                       Bakersfield City School District
                                                                                The Advisory Bulletin
                                                                                           Page 2 of 4

A key phrase is “sponsorship of religion;” sponsorship can take different forms. District employees
would, for example, be sponsoring religion by praying with students even if that praying occurred
before or after school (e.g., praying at the flag pole before school). If a school employee promotes,
leads, or participates in a meeting where students are exercising their religious expression rights,
such as a prayer or religious-based rally, this would most likely constitute prohibited sponsorship.
However, the assignment of a staff member to a gathering or meeting simply for custodial purposes
would not, by itself, constitute sponsorship of the gathering (Consultation with J. Birdt, Attorney,
9/26/00). In review, staff may not organize or encourage prayer exercises nor engage in or lead the
religious activities of the students (United States Department of Education, May 1998).

The U.S. Constitution prohibits the government or schools from: (1) aiding one religion, (2) aiding
all religions, (3) showing preference of one religion over another, (4) punishing a student for the
student’s religious beliefs or disbeliefs, and (5) openly or secretly participating in the affairs of any
religious organizations or groups. As applied to instruction, the general rule is that public school
employees may not provide religious instruction, but they may teach about religion. “The schools
may teach about religion from a historical, cultural, sociological or other education perspective, but
must not favor the beliefs and customs of any particular religion or sect over any others in such
teaching” (Recognition of Religious Beliefs and Customs, Board Policy 400.40).

The U.S. Supreme Court has determined that schools may not coerce anyone to support or
participate in religion or its exercise, or otherwise act in a way which establishes a [state] religion
or religious faith, or tends to do so (Lynch v. Donnelly, 465 U.S. 668, 678 [1984]).

Singing Religious Songs in a School Assembly. One question brought forward in the District was
whether it is legally permissible for the school choir, composed of students, to sing religious songs
in a school assembly. To answer this question, we first remind ourselves that a school (e.g., music
instructor in this application) may not coerce anyone to support or participate in religion or its
exercise, or otherwise act in a way which establishes a [state] religion or religious faith, or tends to
do so (Lynch v. Donnelly, 465 U.S. 668, 678 [1984]). We then look to guidance from the courts.

Generally, courts have refused to view the singing of religious songs as a form of prayer. A federal
court held that choir theme songs do not advance or endorse religion (Doe v. Dancanville Indep.
Sch. Dist., 70 F.3d 402 [5th Cir. 1995]). Furthermore, it is not a violation of a student’s
constitutional rights to use religious songs in the school choir if:

   (a) the student is given the option of not participating in the singing of religious songs to the
       extent such participation conflicts with the student’s religious beliefs and
   (b) the student’s grade would not be adversely affected by any limited participation (Bauchman
       v. West High School, 132 F.3d 542 [10th Cir. 1997], cert. Denied, 118 S. Ct. 2370 [1998]).
                                                                       Bakersfield City School District
                                                                                The Advisory Bulletin
                                                                                           Page 3 of 4

The reasoning of the court can sometimes help us better understand the court’s ruling. In Doe v.
Dancanville, the court reasoned that most choral music was religious and that banning religious songs
from being sung by the school choir would demonstrate hostility–not neutrality—toward religion. In
Bauchman v. West High School, the court found that religious songs were part of the school’s
curriculum and did not constitute prayer. The court reasoned that a choral curriculum designed to
expose students to the full array of vocal music culture could be expected to reflect a significant
number of religious songs (Note: In this section, decisions from the 5th and 10th Circuit Court were
used and are viewed as “persuasive” in California. To date, the 9th Circuit Court has not ruled on the
issue of singing religious songs in school).

                                    Religion in the Schools:
            Issues Concerning Student Rights and Restrictions in Religious Expression

Now, let’s turn our attention to what religious expression and activity by students is permitted in public
schools. To start, we recall there is a crucial difference between a school endorsing or sponsoring
religion, which the Establishment Clause forbids, and a student’s private speech endorsing religion,
which the Free Speech and Free Exercise Clauses of the U.S. Constitution protect.

Student-initiated prayer, without school endorsement or sponsorship, is a private speech issue.
Student prayer, as addressed in the No Child Left Behind Act of 2001 (20 USC 6301 et seq.),
requires the District to annually certify in writing no student shall be prevented or otherwise denied
participation in constitutionally protected prayer in school. The First Amendment of the U.S.
Constitution does not prohibit purely religious speech by students. Students have the same right to
engage in individual or group prayer and religious discussion during the school day as they do to
engage in other comparable activity. To further illustrate, students may read their Bibles or other
scriptures, say grace before meals, and pray before tests to the same extent they may engage in
comparable activities. Comparable activities in this application, means activities carried out in a
nondisruptive manner when the student is not directly engaged in school activities or instruction,
subject to the same rules of order that apply to other student speech.

In general, schools may not forbid students acting on their own from expressing their personal
religious views or beliefs solely because they are of a religious nature (United States Department of
Education, May 1998; also see Nondiscrimination, Board Policy 300.27). In contrast, when
required, school officials may reasonably set “time, place, and manner” controls on student
religious expression as may be necessary in other areas of student speech (e.g., no gathering during
the delivery of instruction, no use of facilities that interferes with other activities [e.g., the use of
lunch room while lunch is being served]).

Religious Expression in School Work Products. Students may also express their beliefs about
religion in the form of homework, artwork, and other written and oral assignments free of
discrimination based on the religious content of their submissions. Such work should be judged by
ordinary academic standards of substance and relevance.
                                                                      Bakersfield City School District
                                                                               The Advisory Bulletin
                                                                                          Page 4 of 4

Student Dress and Religious Attire. The District has followed legal developments, exercised its
discretion, and adopted policies related to student dress and school uniforms (cf. Pupil Dress and
Grooming, Board Policy 605.1 & School Uniform Policy, Board Policy, 605.6). Students generally
have no federal right to be exempted from religiously-neutral and generally applicable school dress
rules based on their religious beliefs or practices; however, schools may not single out religious
attire in general, or attire of a particular religion, for prohibition or regulation. Students may
display religious messages on items of clothing to the same extent that they are permitted to display
other comparable messages. Religious messages may not be singled out for suppression, but rather
are subject to the same rules as generally apply to comparable messages.

Harassment and Coercion. Students may also speak to and attempt to persuade their peers about
religious topics just as they do with regard to political topics. However, the student’s right of
religious expression does not include the right to have a “captive audience” listen, or to compel
other students to participate. School officials are required to intercede to stop student speech that
constitutes harassment aimed at a student or a group of students. Students do not have the right, for
example, to make repeated invitations to other students to participate in religious activity in the face
of the other student’s request to stop (United States Department of Education, May 1998). Staff
must not permit student religious speech that has turned into religious harassment aimed at a
student or a small group of students. Harassment is prohibited by law and by the district’s
discipline code. Also, staff members help ensure that no student is coerced to participate in
religious activity at school or school-related activities.

If you have any questions or concerns, please call Mike Skiba at 14633.

Additional information is also available on the U.S. Department of Education web site at
http://www.ed.gov.
                                       Bakersfield City School District
                                           The Advisory Bulletin

To:        Principals                                          Date: August 20, 2009             No. 100031
Subject: Williams Settlement Visitation Schedules for the 2009-10 School Year- REVISED
Prepared By: Steve McClain, Chief Business Official
Approved By: Michael D. Lingo, Superintendent                                                    Page 1 of 1

 Listed below you will find the REVISED* Williams Settlement Vistation Schedule for the school site
 visits for the 2009-10 school year. The list is in alphabetical order by school name, not visitation date:

                                School                     Date
                        Casa Loma                    September 10, 2009
                        College Heights              Unannounced (within first 4 weeks of 1st day of school)
                        Compton                      September 18, 2009
                        Curran                       September 16, 2009
                        Eissler                      September 15, 2009*
                        Emerson                      September 10, 2009*
                        Evergreen                    September 15, 2009
                        Fremont                      Unannounced (within first 4 weeks of 1st day of school)
                        Garza                        September 3, 2009
                        Harris                       September 10, 2009
                        Hills                        September 3, 2009
                        Hort                         September 15, 2009*
                        Jefferson                    Unannounced (within first 4 weeks of 1st day of school)
                        Longfellow                   September 16, 2009
                        McKinley                     Unannounced (within first 4 weeks of 1st day of school)
                        H. Mann (Facilities only)    September 1, 2009
                        Mt. Vernon                   September 1, 2009
                        Munsey                       September 16, 2009
                        Noble                        September 1, 2009
                        Owens Primary                September 16, 2009
                        Pauly                        September 16, 2009
                        Wm. Penn                     September 8, 2009
                        Pioneer                      September 1, 2009
                        Roosevelt                    September 10, 2009*
                        Sequoia (Facilities only)    Unannounced (within first 4 weeks of 1st day of school)
                        Sierra                       September 3, 2009
                        Stiern                       September 18, 2009
                        Voorhies                     Unannounced (within first 4 weeks of 1st day of school)
                        Washington                   September 2, 2009*
                        Wayside                      September 8, 2009
                        Fr. West                     September 9, 2009
                        Williams                     Unannounced (within first 4 weeks of 1st day of school)

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                                          Bakersfield City School District
                                              The Advisory Bulletin

To: Site Administrators and Secretaries                         Date: August 20, 2009   No. 100032
Subject: Instructions for Request to be Absent/Request for Personal Business Leave Form
Prepared By: Christine Cornejo, Personnel Office Manager – Personnel Services
Approved By: Jeanette Hixson, Director – Classified Personnel                                          Page 1 of 1

 District policy and administrative regulations authorize site administrators to approve requests for absences of ten
 (10) days or less for specified reasons. The Request to be Absent Form is required for all other absences up to ten
 days. Please review carefully the following procedures.

 Site administrators may approve absences for the following reasons for employees at their sites:

       Personal or family illness up to ten (10) days
       Bereavement leave up to the maximum allowed per collective bargaining agreement or policy, as applicable
       Industrial accident/illness up to ten (10) days (with required certification)
       Legal and civic duties up to ten (10) days (with required certification)
       Personal necessity up to seven (7) days per school year for specified reasons – see details below
       Personal business leave for teachers up to two (2) days deducted from personal necessity – see below
       Personal leave up to three (3) days maximum per school year
       Vacation time earned by employee

 INSTRUCTIONS FOR REQUEST TO BE ABSENT/REQUEST FOR PERSONAL BUSINESS LEAVE FORM

 Personal Business Leave (Teacher bargaining unit members only)

 Complete the Request for Personal Business Leave, Section I. Personal Business Leave requests must be submitted
 according to collective bargaining agreement requirements and timelines. Keep completed form for payroll
 verification purposes and fax a copy to the payroll department.

 Personal Necessity
 The Request to be Absent form, Section II, is required for all personal necessity requests (other than personal
 business leave). The site administrator may approve requests (and keep the form at the site) for the following
 reasons:
   1. Death or serious illness of a member of the employee’s immediate family (spouse, registered domestic partner,
      child, parent, parent-in-law, sibling, grandparent).
   2. Accident which is unforeseen involving the employee’s person or property, or the person or property of the
      employee’s immediate family.
 Requests for personal necessity for reasons other than those listed above must be submitted to Personnel Services
 for determination. The employee and site administrator will be notified of approval or denial.
 Employees cannot enter “personal necessity” as an absence reason in SmartFindExpress. Absences will be posted
 and substitutes requested by Site Administrator following approval.
 Other Leave Requests
 Requests of up to ten days for other reasons which cannot be approved by the site administrator must be submitted
 on the Request to be Absent form, Section II, to Personnel Services for determination. The employee and site
 administrator will be notified of approval or denial. Absences of more than ten days must be requested in accordance
 with Board Policy 500.5.
 Please note: Employees cannot enter “personal necessity”, “personal reasons” or “own time” as an absence reason
 in SmartFind Express. Absences for these reasons must be approved and entered by the site administrator or
 Personnel Services as appropriate.
                                    Bakersfield City School District
                                        The Advisory Bulletin

To: Principals, Vice Principals, Secretaries, Clerks                                          No. 100033
                                                             Date: August 20, 2009
    and All Staff Participating in MAA
Subject: MAA1 Program: Time Survey Training
Prepared By: Debbie Wood, Coordinator - School Health & Neighborhood Support Programs
Approved By: Randall Ranes, Director - Instructional Support Services Division                Page 1 of 1



                           MAA1 Time Survey Training Schedule

Many of the activities that district employees are already performing may qualify as MAA
reimbursable activities and have the potential to provide a substantial funding source. In order
for the district to be eligible to receive these funds, employees must be trained annually and
submit an accurate time survey. Some of the activities that link students to health, mental
health, dental and other related services may be qualified MAA activities. It is important that
you attend your job-alike training as listed below. If you have been trained before, this will be
an update only. If you have never attended a MAA training, please attend the “beginner’s time
survey” training.
              All time survey participants must attend the annual training prior
                         to participating in the time survey process.

                If you are unable to attend your job-alike session, please contact
              Imelda Aguirre at 87112 or Debbie Wood at 87122 or 496-3009 (cell).

      The first MAA time survey week for the 2009-10 school year will be
                 August 31, 2009, through September 4, 2009.

August 12th training will be held in the Board Room
   August 12         9 -10 a.m.     Principals, Vice Principals

August 28th training will be held in the Professional Development Center
    August 28        9 -11 a.m. Counselors, Deans, School & Community Facilitators,
                                     Youth Services Supervisor, Outreach Specialist,
                                     Family Advocates, Community Relation Liaisons,
                                    Community Outreach- S.B. 65 Programs, Infant
                                    Technicians, School Readiness Initiative staff, Rafer
                                    Johnson Children’s Center Staff, School & Community
                                    Activities Assistant, and other community contact staff
                      1 - 3:p.m.       Beginner’s Time Survey Training
                                       If you have never participated in MAA, need to make-up a
                                       Time Survey Training; or anyone unable to attend a prior
                                       Time Survey Training
If your position is not listed but you refer or assist students and families in accessing health, dental or
mental health services, please contact Imelda Aguirre at 87112 or Debbie Wood at 87122 or 496-3009.
 Thank you for helping children obtain Medi-CAL covered services by using this vital program!
                          1
                              MAA stands for Medi-Cal Administrative Activity
                                   Bakersfield City School District
                                        The Advisory Bulletin
To: Principals K-6, 6-8, Curriculum Directors, Academic        Date: 8/20/09    No. 100034
Program Leaders, Coaches, Program Specialists
Subject: Holt and High Point Placement Flowcharts
Prepared By: Laura Walker, Instructional Specialist, Curriculum and Standards
Reviewed By: Kathy Walker, Director, Curriculum and Standards
Approved By: Marvin Jones, Ed. D., Assistant Superintendent,                    Page 1 of 4
               Academic Improvement and Accountability


   Holt Literature and Language Arts and High Point

                     Student Placement Flowcharts
                               2009-2010

                                       Grades 6-8




  Administer the Holt Literature and Language Arts Entry-Level Test to all students
  within the first two weeks of school. Follow the attached Student Placement
  Flowcharts to determine the appropriate placement of all students in the Holt or
  High Point program.

  Flowcharts can also be found on the Curriculum and Standards website.




                                 Visit our web site at: http://www.bcsd.com/cipd/
                                 BAKERSFIELD CITY SCHOOL DISTRICT
                                   Education Center – 1300 Baker Street
                                       Bakersfield, California 93305

                                        Curriculum & Standards

                  Holt Literature and Language Arts and High Point
                          Student Placement Chart - Grade 6

                         Step 1: Administer Holt: Literature & Language Arts
                           Multiple-Choice Entry-Level Test to all students




     Step 2:                                     Step 2:                            Step 2:
   Below 50%                                   50% - 69%                         70% or above
 Give High Point                              Place in Holt                       Place in Holt
Level Basics (DPI)                          Strategic Course                   Benchmark Course




                     Below 15% High Point Placement Point (PP#1) Unit 1 or
                     Lakeside School (Newcomers)

                     15% - 49% High Point Placement Point (PP#2) Unit 4

        Step 3:
                     50% - 79% High Point Placement Point (PP#3) Unit 13


                     80% or above Place in Holt Strategic Course

                                                                                                  8-03-09
                                      BAKERSFIELD CITY SCHOOL DISTRICT
                                        Education Center – 1300 Baker Street
                                            Bakersfield, California 93305

                                             Curriculum & Standards

                        Holt Literature and Language Arts and High Point
                                Student Placement Chart – Grade 7

                              Step 1: Administer Holt: Literature & Language Arts
                                Multiple-Choice Entry-Level Test to all students


          Step 2:                                     Step 2:                            Step 2:
        Below 50%                                   50% - 69%                         70% or above
      Give High Point                              Place in Holt                       Place in Holt
       Level A (DPI)                             Strategic Course                   Benchmark Course



          Step 3:                                 Step 3:                                Step 3:
      49% or below                               50% - 79%                           80% or above
      Give High Point                        Place in High Point                      Place in Holt
     The Basics (DPI)                             Level A                           Strategic Course


          Below 15% High Point Placement Point (PP#1) Unit 1 or
          Lakeside School (Newcomers)

          15% - 49% High Point Placement Point (PP#2) Unit 4
Step 4:
          50% - 79% High Point Placement Point (PP#3) Unit 13


          80% or above High Point Placement Point Level A
                                                                                                       8-03-09
                                         BAKERSFIELD CITY SCHOOL DISTRICT
                                           Education Center – 1300 Baker Street
                                               Bakersfield, California 93305

                                                Curriculum & Standards

                           High Point Student Placement Chart - Grade 8
                                 Step 1: Administer Holt: Literature & Language Arts
                                   Multiple-Choice Entry-Level Test to all students


           Step 2:                                    Step 2:                                      Step 2:
         Below 50%                                  50% - 69%                                   70% or above
 Give High Point Level B (DPI)             Place in Holt Strategic course              Place in Holt Benchmark course



           Step 3:                                    Step 3:                                      Step 3:
        49% or below                                50% - 79%                                   80% or above
 Give High Point Level A (DPI)              Place in High Point Level B                 Place in Holt Strategic course


           Step 4:                                    Step 4:
        49% or below                              50% or higher
 Give High Point Basics (DPI)               Place in High Point Level A
       questions 1-85

          Below 15% High Point Placement Point (PP#1) Unit 1 or
          Lakeside School (Newcomers)

          15% - 49% High Point Placement Point (PP#2) Unit 4
Step 5:
          50% - 79% High Point Placement Point (PP#3) Unit 13


          80% or above High Point Placement Point Level A                                                                8-03-09
                                   Bakersfield City School District
                                      The Advisory Bulletin
To: PreK-8 Principals, Program Specialists,            Date: August 20, 2009   No. 100035
   Academic Program Leaders and Designees

Subject: Categorical Management Meeting
                                                                               Page 1 of 1
Prepared By: Diane Wallace, Supervisor
Academic Improvement and Accountability
Approved By: Marvin Jones, Ed. D., Assistant Superintendent
Academic Improvement and Accountability



       CATEGORICAL
      COMBINED MEETINGS
   MANAGEMENTMEETING


 Please mark your calendars for 2009–2010
                              Wednesdays
                      1:00 p.m. - 3:00 p.m.                             PDC
                                      September 16
                                        October 14
                                       November 18
                                       December 16
                                        January 13
                                       February 17
                                         March 17
                                         April 14
                                          May 12
                                   Bakersfield City School District
                                       The Advisory Bulletin

To: Principals, Program Specialists, All Teachers                   Date: 8/20/09   No. 100036
Subject: Curriculum Lab Open Saturday, August 22, 2009
Prepared By: Sandra Yoon, Coordinator, Library Media Services
Approved By: Randall Ranes, Director, Instructional Services Division                Page 1 of 1




                              Curriculum Lab
                              Open Saturday

                    The Curriculum Lab will              be open Saturday:

                         August 22, 2009
                      Curriculum Lab Hours for Saturday will be:
                                9:00 a.m. – 2:00 p.m.


                    If you have any questions, please call Sandra Yoon
                                    at extension 14808.
                                       Bakersfield City School District
                                            The Advisory Bulletin
To: Principals, Program Specialists, All Teachers                      Date: 8/20/09   No. 100037
Subject: 2009-10 Curriculum Lab Saturday Schedule & Holiday Hours
Prepared By: Sandra Yoon, Coordinator, Library Media Services
Approved By: Randall Ranes, Director, Instructional Support Services Division          Page 1 of 1


                         Curriculum Lab
                    2009-10 Saturday Schedule &
                         Holiday Hours
         The Curriculum Lab will be open the following Saturdays during the
                                2009-10 school year.
                       August 22, 2009 open from 9:00 a.m. – 2:00 p.m.

                                         September 19, 2009
                                          October 17, 2009
                                         November 21, 2009
                                         December 12, 2009
                                           January 9, 2010
                                          February 20, 2010
                                           March 20, 2010
                                            April 17, 2010
                                            May 15, 2010

                          Curriculum Lab Hours for Saturdays will be:
                                    9:00 a.m. – 1:00 p.m.

                                      PLEASE NOTE:
                         The Curriculum Lab will be open during
                  the Winter Break December 21, 2009 – January 1, 2010
                    We will be closed on December 25th and January 1st.

                      We will also be open during the Spring Break
                                March 29 – April 1, 2010.
               Regular Curriculum Lab hours of 7:30 a.m. – 4:30 p.m. apply.

                     If you have any questions, please call Sandra Yoon
                                     at extension 14808.
                                    Bakersfield City School District
                                        The Advisory Bulletin
To: Principals, Teachers, Grades PreK-8                         Date: 8/20/09   No. 100038
Subject: Substitute Teacher Information Packets
Prepared By: Kathy Walker, Director, Curriculum and Standards
Approved By: Marvin Jones, Ed.D., Assistant Superintendent,                     Page 1 of 1
               Academic Improvement and Accountability



         Substitute Teacher Information Packets




       Teachers may obtain Substitute Teacher Information pages from the Curriculum and
       Standards web page. The folders are a valuable resource for substitute teachers
       including names of school office staff, opening procedures, children who attend
       special sessions or have health problems, and other valuable information.

                                     Visit www.bcsd.com
                                            Go to Departments
                                            Select Curriculum and Standards
                                            Then Teacher Resources
                                            Click on Substitute Teacher Packets




Word/TAB/Substitute Teacher Folder
                                   Bakersfield City School District
                                       The Advisory Bulletin
To: Principals, Teachers Grades PreK-8                         Date: 8/20/09          No. 100039
Subject: School Libraries to Open
Prepared By: Sandra Yoon, Coordinator, Library Media Services
Approved By: Randall Ranes, Director, Instructional Support Division                  Page 1 of 1



                            School Libraries to Open
                                    September 4, 2009

  All school library media centers will open by Friday, September 4, 2009. The only exceptions
  for open facilities are those sites with construction and remodeling in progress.

  Please call Sandra Yoon, at extension 14808, if you have any questions.




                BP 400.30
                Administrative Regulation

                “B. The library will open to the students no later than the
                second week of the school year.”
                                  Bakersfield City School District
                                       The Advisory Bulletin
To: Principals and Teachers with SmartBoards PreK-8           Date: 8/20/09   No. 100040
Subject: Dates for BCSD SmartBoard User (B-Smart) Support Group
Prepared By: Dana Johnson, Technology, Curriculum and Standards
Reviewed By: Kathy Walker, Director, Curriculum and Standards
Approved By: Marvin Jones, Ed. D., Assistant Superintendent,                  Page 1 of 1
              Academic Improvement and Accountability


                                You are invited to join the
                      BCSD SmartBoard-User
                    (B-SMART) Support Group
                                    September 8, 2009
                                     October 13, 2009
                                    November 10, 2009                           Don’t
                                    December 8, 2009                          Miss Out!
                                     January 12, 2010
                                     February 9, 2010
                                      March 9, 2010
                                       April 13, 2010

                                     4:00 p.m. – 6:00 p.m.

                                          Location:
                                  IVS Computer Technology
                                     1415 McDonald Way
              (Across from the back parking lot of KSFCU - Ming Avenue Branch)

                                    Attendance is voluntary.

   Teacher SmartBoard Users will benefit from:
        Hands-on in-depth training,
        Notebook lesson-building support (bring your core T.E. and your
        laptop),
        Collaboration with grade-level peers
   Technical assistance will be available for any Smartboard-related
   software and hardware issues.
   Food and refreshments will be served at each gathering.

   Please call IVSCT before each meeting at 831-3900.
   Ask for Suzanne or Liza.
                                   Bakersfield City School District
                                       The Advisory Bulletin
To: Principals, Teachers, Grades K-8                           Date: 8/20/09   No. 100041
Subject: California Standards Brochures
Prepared By: Kathy Walker, Director, Curriculum and Standards
Approved By: Marvin Jones, Ed.D., Assistant Superintendent,                    Page 1 of 1
               Academic Improvement and Accountability



           California Standards Brochures
                   Copies of the California Content Standards brochures
             for Kindergarten through eighth grade, in English and in Spanish,
                    are being sent to school sites under separate cover.

                          These brochures may be given to parents
                                  at Back to School Night.




Word/TAB/California Standards Brochures
                                             Bakersfield City School District
                                                 The Advisory Bulletin

To: Principals, Pre-K-8 Teachers, School Secretaries                         Date: August 20, 2009             No. 100042

Subject: Visual and Performing Arts Department Dates "At-A-Glance"
Prepared By: Michael D. Stone, Coordinator, Visual & Performing Arts

Approved By: Randall G. Ranes, Director, Instructional Support Services Division                               Page 1 of 1

        The following information is provided to school sites for the purpose of calendaring for the
        2009-2010 academic year. For a more complete list of Visual and Performing Arts
        Department event dates and deadlines, visit the website at: www.bcsd.com/vapa/calendar.

                      2009-2010 Visual and Performing Arts Department Dates"At-A-Glance"

    Day           Date                                Event                              Time                 Location
Various         8/25- 9/4     MIOSW Performances                                8:00 AM - 3:15 PM    Elementary School Sites
Tues./Wed.     10/6 – 10/7    Young People's Concert (6th Grade)                9:30 AM & 10:45 AM   Rabobank Convention Center
Wednesday         10/14       BCSD Choir Festival                               9:30 - 11:30 AM      Education Center Auditorium
Wednesday         11/11       Veteran's Day Parade                              10:00 AM             Downtown
Wednesday         11/18       Fall Art Gallery Reception                        6:00 PM - 7:00 PM    Education Center
Saturday          11/21       JH/MS Oral Language Festival                      8:30 AM - 12:30 PM   Board Room
Thursday           12/3       Downtown Christmas Parade                         6:00 PM - 8:00 PM    Downtown
Saturday           12/5       Elementary Oral Language Festival                 8:30 AM - 3:00 PM    CSUB
Thurs./Fri.   12/10 – 12/11   Nutcracker Ballet (5th Grade)                     9:30 AM & 10:45 AM   Rabobank Convention Center
Saturday          12/12       NOR Christmas Parade                              10:00 AM             Oildale
Thursday          12/17       Winter Concert Programs Due                       4;30 PM              VAPA Office
Saturday            1/9       JH/MS Honor Band/Orchestra Auditions              8:00 AM - 12:00 PM   Chipman JH
Tuesday           1/12        BCSD Spelling Bee Region I                        6:30 PM - 8:00 PM    Board Room
Thursday          1/14        BCSD Spelling Bee Region II                       6:30 PM - 8:00 PM    Board Room
                              JH/MS Honor Band/Orchestra/MS Festival Orch.
Saturday          1/23        Rehearsal                                         8:30 AM - 12:00 PM   Chipman/Eissler
Saturday          1/23        JH/MS Honor Choir Rehearsal                       9:30 AM - 11:30 AM   Sequoia
Wednesday         1/27        Henry Greve Speech Contest                        9:30 AM - 11:00 AM   Board Room
Wednesday         2/10        JH/MS Honor Choir Rehearsal                       9:30 AM - 11:30 AM   Sequoia
Wednesday         2/10        Winter Art Gallery Reception                      6:00 PM              Education Center
                              JH/MS Honor Band/Orchestra/MS Festival Orch.
Wednesday         2/17        Rehearsal                                         9:30 AM - 1:15 PM    Chipman/Eissler
                              JH/MS Honor Band/Orchestra/MS Festival Orch.
Saturday          2/27        Rehearsal                                         8:30 AM - 1:30 PM    Chipman/Eissler
Saturday          2/27        JH/MS Honor Choir Rehearsal                       9:30 AM - 11:30 AM   Sequoia
Monday             3/1        Honor Concert Final Rehearsal                     9:30 AM - 1:30 PM    Rabobank Convention Center
Monday             3/1        Honor Concert & Honor Art Display                 6:00 PM & 7:00 PM    Rabobank Convention Center
Tues./Wed.     3/9 – 3/10     Young People's Concert (3rd Grade)                9:30 AM & 10:45 AM   Rabobank Convention Center
Saturday          3/20        Elementary Honor Orchestra Auditions              8:00 AM - 12:00 PM   Longfellow
Thursday          3/25        BCSD JH/MS Band/Orchestra Standards Festival      8:00 AM - 5:00 PM    CSUB
Saturday          4/10        Elementary Festival Chorus Rehearsal #1           9:30 AM - 11:30 AM   Sequoia
Wednesday         4/14        Spring Art Gallery Reception                      6:00 PM - 7:00 PM    Education Center
                              Elementary String Ensemble/Honor Orchestra
Saturday          4/17        Rehearsal                                         8:00 AM - 12:00 PM   Longfellow
Tuesday           5/4         O.D. Williams Award Ceremony                      7:00 PM - 8:00 PM    Stiern
                              Elementary String Ensemble/Honor Orchestra
Saturday           5/8        Rehearsal                                         8:00 AM - 12:00 PM   Longfellow
Tuesday           5/11        Academic Pentathlon Objective Testing             8:00 AM - 12:00 PM   Chipman
Wednesday         5/12        Elementary Festival Chorus Rehearsal #2           9:30 AM - 11:30 AM   Sequoia
Thursday          5/13        Academic Pentathlon Objective Testing             8:00 AM - 12:00 PM   Chipman/Eissler
Saturday          5/15        Academic Pentathlon Super Quiz                    9:00 AM - 3:00 PM    Stiern
Thursday          5/20        JH/MS Art Field Trip                              TBA                  TBA
Friday            5/21        Spring Concert Programs Due                       4:30 PM              VAPA Office
Monday            5/24        Elementary Festival Final Rehearsal               9:30 AM - 11:30 AM   Rabobank Convention Center
Monday            5/24        Elementary Festival Concert                       7:00 PM - 8:00 PM    Rabobank Convention Center
                                               Bakersfield City School District
                                                   The Advisory Bulletin

To:  K-8 Principals and School Attendance Contact                    Date: August 20, 2009   No. 100043
Subject: Student Attendance Enhancement and Truancy Reduction Training
         Thursday, September 3, 2009, 2:00 p.m. – 4:00 p.m.
Prepared By: Michael Skiba, Supervisor I, Department of Student Services
Approved By: Randall Ranes, Director, Instructional Support Services Division                Page 1 of 1


                          SCHOOL ATTENDANCE ENHANCEMENT AND  
                                 TRUANCY REDUCTION TRAINING 
                                                    
                      (Attendance at this training is mandatory.  Each school is  
                    required to send a representative.  Please send the school staff 
                        member who is responsible for referring students to the 
                                   School Attendance Review Board.) 
                                                                
Audience:          School Attendance Contact(s) (as determined by principal) 
 
Date:              Thursday, September 3, 2009 
 
Time:              2:00 p.m. – 4:00 p.m. 
 
Location:          Professional Development Center, BCSD Ed Center                 
 
Presenters:        Michael Skiba, Supervisor I 
                   Holly Mitchell, Deputy District Attorney 
                   Sharon Woolfolk, Probation Officer 
 
Materials:  If you have a copy of the “Bakersfield City School District Attendance Enhancement 
Process” booklet dated August 2008, please bring it with you. 
 
Training Goal:  To enhance student attendance and reduce student truancy by distributing 
standardized materials, describing policy and procedures, illustrating documentation procedures, 
defining roles, and answering audience questions. 
 
Sending Additional Attendees:  This in‐service is for a District employee(s) designated by the 
principal as the site’s “School Attendance Contact(s).”  Additional staff as determined by and 
including the principal are encouraged to attend. 
 
Please RSVP by e‐mail or phone Leticia Gonzalez in the Student Services Department 
(gonzalezle@bcsd.com or 14882).




C:MyDocument/TAB 2009-2019/Attendance Truancy Training 09-10
                                  Bakersfield City School District
                                      The Advisory Bulletin
                              nd
To: Principals, PreK Through 2 Grade Teachers                 Date: 8/20/09                             No. 100044
Subject: First Book Grant Application
Prepared By: Sandra Yoon, Coordinator, Library Media Services
Approved By: Randall Ranes, Director, Instructional Services Division                                      Page 1 of 6




                              First Book
                           Grant Application
                 First Book is now accepting applications for grants for
                       Pre-K through 2nd grade for 20 classrooms.
                  The dates will be August 20 - September 18, 2009.

            The cover letter and application are on the following pages.




          First Book: Giving children from low-income families the opportunity to read and own their first new books.
                      1319 F St. NW #1000 Washington, DC 20004 (202) 393-1222 www.firstbook.org
             First Book Bakersfield, P.O. Box 2503, Bakersfield, CA 93303




    First Book is a national nonprofit organization based in Washington DC with a single mission: to
    give children from low-income families the opportunity to read and own their first new books.
    Working with existing community based tutoring, mentors, and a family literacy program, First
    Book provides ongoing book distribution to children, helping them to build their own libraries. A
    LAB (Local Advisory Board) was formed for Bakersfield early in 2001 and completed a first
    distribution of books in May 2001.

    An application for First Book is attached. Applications are due September 18, 2008 and returned
    to:

                                                 First Book, Bakersfield
                                                      P.O. Box 2503
                                                 Bakersfield, CA 93303

    Classes, Pre-K through 2nd grade, will be selected to receive books in early November.
    Classroom teachers applying for books from First Book must meet the following eligibility:
•                Incorporate literacy/reading as part of their program activities,
•                Serve children and families from low-income households,
•                Provide multiple book distributions to each child (6 books per child),
•                Support the child’s ongoing education outside of the school classroom setting.

    For more information, contact Teresa Twisselman at 636-4645, Sandy McMahan at 636-4806, or
    Sandra Yoon at 631-4808.




              First Book: Giving children from low-income families the opportunity to read and own their first new books.
                          1319 F St. NW #1000 Washington, DC 20004 (202) 393-1222 www.firstbook.org
                          First Book Grant Application
Section I. Contact Information

Date:
Name of
Organization/Program

Contact Name        Mr. / Ms.

Contact Title

Mailing Address
Shipping Address for UPS deliveries (No PO
Boxes)
City, State, Zip
Code
                                                                   E-mail
Phone Number                                                       (required)

Do you have Internet access?       Yes / No

Please send completed application to your First Book Advisory Board for approval:


                                First Book –Bakersfield

                                c/o Sandra Yoon
                                P.O. Box 2503

                                Bakersfield, CA 93303
                                Fax: 661-631-4804
                                E-mail: yoons@bcsd.com

If you do not know the contact information for your local First Book representatives, please contact First Book at
(202) 393–1222 or staff@firstbook.org.

If you would like to receive this grant application in Microsoft® Word format so that you can type your responses,
please contact First Book or your Advisory Board. If answering questions on separate sheets of paper, please
make sure your answers are in the same order as on the application.




       First Book: Giving children from low-income families the opportunity to read and own their first new books.
                   1319 F St. NW #1000 Washington, DC 20004 (202) 393-1222 www.firstbook.org
                                                                                                   First Book Grant Application


                                   Section II. Program Information
 1. Please briefly describe the history of your organization/program.




 2. What most accurately describes your program? (Select all that apply.)

                 After school                                      Preschool/Early Education
                 Child Care                                        School-based
                 Community Center                                  Shelter
                 Health Services                                   Tutoring/Mentoring
                 Home visits                                       Other Please describe:
                 Library
                 Parent Education

 3. Please attach a list of your organization’s Board of Directors or key staff members.


   Applicants are not required to answer the following two questions, but the information is helpful to improve
                                   First Book’s service to programs like yours.

 4. What percentage of children in your program are:

                      American Indian or Alaska Native                  Multi-racial
                      Asian                                             Native Hawaiian or Other Pacific Islander
                      Black or African American                         White
                      Hispanic or Latino                                Other:

 5. Do you have use for bilingual books or books written in languages other than English?

                    No            Yes Please note the languages:

             How many children in your program would use books in these languages?


 Section III. A central component of First Book’s mission is to improve the quality of preschool and after-school
 educational opportunities. For that reason, organizations applying for books from First Book are required to
 incorporate reading as a part of their program activities.

1. Please describe the literacy component of your program (how you incorporate reading and books into your program’s
  daily schedule).




              First Book: Giving children from low-income families the opportunity to read and own their first new books.
                          1319 F St. NW #1000 Washington, DC 20004 (202) 393-1222 www.firstbook.org
                                                                                                    First Book Grant Application

  2. How do you plan to integrate First Book books into your program activities? (Select as many as apply.)

                   Design a curriculum unit around the books
                   Hold “storytimes” (reading books aloud to groups)
                   Organize groups or pairs in which same-age children read to each other
                   Pair older children with younger children to read together
                   Foster a love of reading by selecting books that appeal to individual children’s interests
                   Tutoring purposes
                   Teach parents how to read with their children
                   Encourage children to read independently
                   Adults will read with children one-on-one
                   Other (Please describe under #3.)

3. Based on your answers to question 2, please describe your plan to integrate First Book books into your program
  activities (that is, into your curriculum, lesson plans, etc.). How will this integration improve the overall quality of your
  program and the educational opportunities you offer?




  Section IV. Organizations applying for books from First Book are required to serve children and families from
  low-income households; 80% of the participants must come from low-income households.

  1. What percentage of children in your program who will receive books is from low-income households?

                             % (Must be at least 80%)

  2. What criteria does your program use to determine the economic need of the children you serve? (for example:
  children participating in program receive free or reduced-price lunch.)



  Section V. Organizations applying for books from First Book are required to provide multiple book
  distributions to each child in the program, with a minimum distribution cycle of one new book every six to
  eight weeks. (Ideally, each child will receive one book every month.) There is not a maximum number of book
  distributions. Organizations must also ensure that the books received through the grant become the personal
  property of the children participating in the program and that the books go home with the children.

  1. What dates do you plan to begin and complete distributing First Book books?




2. How will you ensure that First Book books become the personal property of the children enrolled in your program and
  that the children take their new books home?




               First Book: Giving children from low-income families the opportunity to read and own their first new books.
                           1319 F St. NW #1000 Washington, DC 20004 (202) 393-1222 www.firstbook.org
                                                                                                    First Book Grant Application

  3. Please complete the below table to calculate the number of books your program is requesting according to the
  reading level(s) of children in your program. In Column B, write the number of children in your program at each reading
  level. Write the number of books you would like to give each child in Column C. Finally, multiply Column B and Column
  C to calculate total number of books requested for each reading level. Write that number in Column D. Use the last
  “Total” row to calculate the total number of children in Column B and the requested books in Column D.

  If not all of the children enrolled in your program will be receiving books, please only fill this table out to reflect
  those children that will receive books and not the total number of children enrolled.

                                                                                      C
                A                                 B                                                                       D
                                                                             Number of books per child
           Reading Level                      Number of Children                                                         Total
                                                                                 (between 6 - 12)

      Pre-Kindergarten

      Kindergarten through 1st Grade

      2nd through 3rd Grade

      4th through 6th Grade

      7th Grade and higher

      TOTAL


  Section VI. Other Resources

1. Is your program operated in partnership with other local or national reading, tutoring, or mentoring programs? (If so,
  please describe and list your partners.)



2. Is your program currently receiving or expecting to receive books from other book distribution organizations? If so, how
  many books will your program receive and what time period will the donation cover?

                  No, we do not currently receive donations of new books from other organizations.

                  Yes, we are currently receiving donations of new books from other organizations. Please state the
                  number of books you will be receiving and the time period that this donation covers:



       3. Have you ever received a First Book grant from your Advisory Board before?

                   Yes
                   No

       4. Have you ever received books from the First Book National Book Bank?

                   Yes
                   No

       5. Have you ever purchased books from the First Book Marketplace?

                   Yes
                   No

               First Book: Giving children from low-income families the opportunity to read and own their first new books.
                           1319 F St. NW #1000 Washington, DC 20004 (202) 393-1222 www.firstbook.org
                                                  Bakersfield City School District
                                                      The Advisory Bulletin

To: Grade 3 Teachers and Principals                      Date: August 20, 2009                                     No. 100045
Subject: Too Good For Drugs Training Dates for 2009-2010 School Year
Prepared By: Lewis Neal, Youth Services Supervisor
Reviewed By: Michael Skiba, Supervisor I, Department of Student Services
Approved By: Randall Ranes, Director, Instructional Support Services Division                                        Page 1 of 1
                                                    
                                                Student Services Department 
                                    Safe and Drug­Free Schools and Communities (SDFSC): 




                      Education Center ­ Main Conference Room – 3:30 p.m. to 6:30 p.m. 
                                       (1­day training – Project Pay) 
  
        Dates:    Thursday, September 10, 2009                               Tuesday, September 22, 2009 
                        Tuesday,  September 15, 2009                         Tuesday, October 13, 2009   
                        Thursday, September 17, 2009                         Tuesday, October 20, 2009 
                                                                                              
                                                                                              
      Too  Good  for  Drugs  (TGFD)  is  a  school‐based  prevention  program  proven  to  reduce  the  intention  to  use 
      alcohol, tobacco, and other drugs among students.  TGFD consists of sequential curricula, developmentally 
      appropriate  to  each  grade  level,  which  builds  on  skills  learned  in  the  previous  years.        For  maximum 
      effectiveness,  TGFD  should  be  implemented  each  school  year.    This  prevention  curriculum  helps 
      schools/districts  meet  the  requirements  described  in  the  Local  Education  Agency  Plan  and  Categorical 
      Program Monitoring. 
       
                  This program: 
                           Promotes positive pro‐social behaviors and school bonding 
                           Develops positive life skills 
                           Encourages positive, violence and drug‐free norms 
                           Helps fulfill requirements for Categorical Program Monitoring 
       
      You will receive a grade‐level kit which includes a scripted curriculum with 10 lessons and teaching materials.  
      Each lesson includes rationale, objectives, a materials list, recommended resources, lesson extenders and a 
      “Home Workout” or “Home Pages” for parents. 
                                                                
            Registration deadline is 2 days before training date.  Workshop is limited to 20 participants.  To register,  
                                               FAX a completed form to 631­4664. 

                                                  Too Good For Drugs ­ Registration Form  
                                                                       
 Training Date Attending: _____________________________________ 

 Name: ____________________________________________                  Position/Grade Level: ____________________________ 

 School: __________________________________        Phone  ______________________       Fax:  ____________________________ 

 E‐mail Address:  __________________________________     Principal’s Signature ______________________________________
                                  Bakersfield City School District
                                       The Advisory Bulletin
To: Principals, Teachers of Grades K-4                        Date: 8/20/09   No. 100046
Subject: Standards Based Report Card Trainings
Prepared By: Linda Jones, Program Specialist, Curriculum and Standards
Reviewed By: Kathy Walker, Director, Curriculum and Standards
Approved By: Marvin Jones, Ed. D., Assistant Superintendent,                  Page 1 of 1
              Academic Improvement and Accountability




           Standards Based Report Card Trainings
   Standards Based Report Cards will continue to be used in Grades K-4 this year.
        The Standards Based Report Cards and Rubrics have been aligned
          to our new Language Arts curriculum, Pearson Reading Street.
              Come to the training and find out about the changes!

    Trainings have been scheduled for new teachers, teachers new to the grade
                level, interested teachers, and site support personnel.

                           Please choose one session to attend.


        Date                   Time                      Location             Grade Level

   Sept. 8, 2009      3:30 p.m. – 5:00 p.m.     Main Conference Room          Grade K-1

                                                Professional Development
   Sept. 9, 2009      3:30 p.m. – 5:00 p.m.                                   Grade 2-4
                                                Center (PDC)
                                                Professional Development
   Sept. 16, 2009     3:30 p.m. – 5:00 p.m.                                   Grade K-1
                                                Center (PDC)
                                                Professional Development
   Sept. 23, 2009     3:30 p.m. – 5:00 p.m.                                   Grade 2-4
                                                Center (PDC)




                                 Teachers will receive project pay for their attendance.
                                    Call Kelly at extension 14874 for a reservation.
                                       If you have any questions, please call
                                             Linda Jones, extension 14836.
                                          Bakersfield City School District
                                              The Advisory Bulletin
To: Pre-K-6 Principals, Teachers Grades 4 - 6                Date: August 20, 2009                 No. 100047
Subject: Music In Our Schools Week Program, August 25 - September 4, 2009
Prepared By: Michael D. Stone, Coordinator, Visual & Performing Arts
Approved By: Randall G. Ranes, Director, Instructional Support Services Division                   Page 1 of 2
                                                     .
Music In Our Schools Week Programs will be presented to elementary schools August 25 - September 4,
by the Traveling Elementary Instrumental Music Teachers. The 30-minute educational performance
features a variety of musical styles, instruments, curriculum correlations, and includes audience
participation through singing, moving, and playing rhythm instruments.

K-5 schools, please include grades 3-5; if space permits include grade 2.
K-6 schools, please include grades 4-6; if space permits, include grade 3.

Due to our tight traveling schedule, flexibility may be needed with any morning recesses.

The following items are needed for the presentation:
         ● Twelve chairs on the stage
         ● Sound system with two microphones
         ● Piano

Please complete the attached evaluation sheet and return, by mail or fax (ext. 14812), to
Michael D. Stone, Coordinator, Visual & Performing Arts Department. Thank you.


         Monday             Tuesday               Wednesday            Thursday             Friday
      August 24, 2009    August 25, 2009         August 26, 2009     August 27, 2009     August 28, 2009

                             Chavez                Downtown            Mt. Vernon           Jefferson
       Performance         8:20 – 8:50             8:30 – 9:00        10:15 – 10:45        9:00 – 9:30
       Preparation
                        Owens Intermediate          Wm. Penn          Pioneer Drive           Noble
                          9:40 – 10:10             9:30 – 10:00        1:30 – 2:00        10:00 – 10:30
                             Garza                  Roosevelt                            College Heights
                          10:40 - 11:10           10:30 – 11:00                            1:30 – 2:00
                              Hills               Horace Mann
                           1:30 – 2:00             1:30 – 2:00



         Monday              Tuesday               Wednesday            Thursday             Friday
      August 31, 2009   September 1, 2009       September 2, 2009   September 3, 2009   September 4, 2009
          Thorner            Harding               Evergreen           Casa Loma              Harris
        8:30 – 9:00        8:20 – 8:50             9:15 - 9:45         8:45 – 9:15        10:00 – 10:30
          Eissler            Voorhies              Frank West            Wayside            Franklin
       9:30 – 10:00        9:30 – 10:00           10:20 - 10:50        9:40 – 10:10       11:00 – 11:30
          Nichols             Hort                  Munsey             McKinley               Pauly
       10:30 - 11:00      10:30 - 11:00            1:30 - 2:00        10:40 - 11:10        1:30 - 2:00
        Longfellow           Williams                                   Fremont
        1:30 - 2:00         1:30 - 2:00                                1:30 - 2:00
          MUSIC IN OUR SCHOOLS WEEK PROGRAM
                      EVALUATION

It is a pleasure for us to perform for your students! Please complete the
following and mail or fax (ext. 14812) to Visual & Performing Arts
Department by Friday, September 11, 2009.


1.    Our favorite selection was: ________________________________.


2.    The length of the program was:


      ______ just right          ______ too long           ______ too short


3.    The program was appropriate for my class.     ______ yes    ______ no


4.    Additional comments/suggestions for future programs:


________________________________________________________________________
________________________________________________________________________
________________________________________________________________________


School: _________________        Teacher: ________________        Grade: _____
                                   Bakersfield City School District
                                       The Advisory Bulletin

To: JH/MS Principals, JH/MS Vocal Music Teachers          Date: August 20, 2009    No. 100048
Subject: BCSD Jr. High/Middle School Choir Festival
Prepared By: Michael D. Stone, Coordinator, Visual & Performing Arts
Approved By: Randall G. Ranes, Director, Instructional Support Services Division   Page 1 of 1




                 2ND ANNUAL BCSD JR. HIGH/MIDDLE SCHOOL
                           CHOIR FESTIVAL
                           SAVE-THE-DATE
        The Second Annual Bakersfield City School District Jr. High/Middle School
         Choir Festival will be held on October 14, 2009, at the Education Center
                                        Auditorium.

         This event will involve all district junior high/middle school choirs. Please
                                 mark your school calendars.
                                   Bakersfield City School District
                                       The Advisory Bulletin

To: JH/MS Principals, Instrumental Music Teachers         Date: August 20, 2009    No. 100049
Subject: BCSD Jr. High/Middle School Band and Orchestra Standards Festival
Prepared By: Michael D. Stone, Coordinator, Visual & Performing Arts
Approved By: Randall G. Ranes, Director, Instructional Support Services Division   Page 1 of 1




       4TH ANNUAL BCSD JR. HIGH/MIDDLE SCHOOL BAND AND
                      ORCHESTRA STANDARDS FESTIVAL
                                  SAVE-THE-DATE
        The Fourth Annual Bakersfield City School District Jr. High/Middle School
        Band and Orchestra Standards Festival will be held on March 25, 2010, at
                       California State University, Bakersfield.

       This event will involve all district jr. high/middle school advanced bands and
                      orchestras. Please mark your school calendars.
                                  Bakersfield City School District
                                      The Advisory Bulletin

To:Pre-K-8 Principals, Language Arts Event Coaches, Date: August 20, 2009          No. 100050
  School Secretaries
Subject: BCSD Language Arts Events • 2009-2010
Prepared By: Michael D. Stone, Coordinator, Visual & Performing Arts

Approved By: Randall G. Ranes, Director, Instructional Support Services Division   Page 1 of 1

      The Kern County Superintendent of Schools sent each school information
      regarding the 2009-2010 Language Arts Events:

          •   Bank of America Essay/Speech Contest (Grades 4-6)
          •   Henry Greve Speech Contest (Grades 7/8)
          •   Oral Language Festival (Grades 4-8)

      Please be aware of the following BCSD Language Arts events dates. For
      additional information visit the Visual and Performing Arts website at
      http://www.bcsd.com/vapa/ or contact Michael D. Stone at extension 14810.


                     Oral Language Festival
                     Nov. 2 BCSD Oral Language Festival Registration Deadline (Monday)
                     Nov. 21 BCSD Oral Language Festival 7-8 • Ed. Center (Saturday)
                     Dec. 5 BCSD Oral Language Festival 4-6 • CSUB (Saturday)
                     Feb. 11 Kern County Oral Language Festival 4-6 • University Square
                             (Thursday)
                     Feb. 18 Kern County Oral Language Festival 7-8 • University Square
                             (Thursday)

                     Henry Greve Speech Contest
          enry       Jan. 15 BCSD Speech Contest Registration Deadline (Friday)
                     Jan. 27 BCSD Speech Contest • Education Center (Wednesday)
           reve      Mar. 25 Kern County Speech Contest • KCSOS Office (Thursday)



                     Spelling Bee
                     Dec. 11 BCSD Spelling Bee Registration Deadline (Friday)
                     Jan. 12 BCSD Spelling Bee Region 1 • Ed. Center (Tuesday)
                     Jan. 14 BCSD Spelling Bee Region 2 • Ed. Center (Thursday)
                     The KCSOS Office has suspended its county-wide Spelling Bee again
                     this year due to lack of a sponsoring newspaper.
                                     Bakersfield City School District
                                         The Advisory Bulletin
To: Elementary School Library Media Teachers                     Date: 8/20/09         No. 100051
Subject: Grolier Online Instructions
Prepared By: Sandra Yoon, Coordinator, Library Media Services
Approved By: Randall Ranes, Director, Instructional Support Division                   Page 1 of 1



                                 Grolier Online
                                   Instructions
    Grolier Online is a combination of comprehensive, age-appropriate references in an online
    resource. The current subscription ends on December 22, 2009.

    Getting Started
    BCSD’s subscription began working on December 22, 2006.

               .   Grolier Multimedia Encyclopedia
               .   The New Book of Knowledge Online
               .   America the Beautiful
    You may bookmark, create a shortcut to, or post the following link on your site:
    http://auth.grolier.com/cgi-bin/go_up_login?formu=bfcsd&formp=grolier
    This link will only work from computers within BCSD.
    Please make sure the URL address for any shortcut, bookmark, or favorite you create goes to the
    link listed above and not to http://go.grolier.com

    For Home Access Only
    Below is the username and password for students and staff members to gain access to Grolier
    Online subscription from outside BCSD.
    Students, staff members and parents will do the following steps:
    1. Go to http://go.grolier.com
    2. Enter in the username and password below, in all lowercase:
    Username: baker1
    Password: home

    THIS USERNAME AND PASSWORD SHOULD ONLY BE USED FOR HOME ACCESS.
    3. Click on the desired database
                 For more information, please contact: Sandra Yoon, at extension 14808.
                                     Bakersfield City School District
                                         The Advisory Bulletin
To: Junior High/Middle School Library Media Teachers             Date: 8/20/09         No. 100052
Subject: Grolier Online Instructions
Prepared By: Sandra Yoon, Coordinator, Library Media Services
Approved By: Randall Ranes, Director, Instructional Support Division                   Page 1 of 1



                                 Grolier Online
                                   Instructions
    Grolier Online is a combination of comprehensive, age-appropriate references in an online
    resource. Current subscription ends on December 22, 2009.

    Getting Started
    BCSD’s subscription began working on December 22, 2006.

               .   Grolier Multimedia Encyclopedia
               .   The New Book of Knowledge Online
               .   Lands and Peoples
    You may bookmark, create a shortcut to, or post the following link on your site:
    http://auth.grolier.com/cgi-bin/go_up_login?formu=bfcsd&formp=grolier
    This link will only work from computers within BCSD.
    Please make sure the URL address for any shortcut, bookmark, or favorite you create goes to the
    link listed above and not to http://go.grolier.com

    For Home Access Only
    Below is the username and password for students and staff members to gain access to Grolier
    Online subscription from outside BCSD.
    Students, staff members and parents will do the following steps:
    1. Go to http://go.grolier.com
    2. Enter in the username and password below, in all lowercase:
    Username: bfcsdhome
    Password: grolier

    THIS USERNAME AND PASSWORD SHOULD ONLY BE USED FOR HOME ACCESS.
    3. Click on the desired database
                 For more information, please contact: Sandra Yoon, at extension 14808.
                                     Bakersfield City School District
                                           The Advisory Bulletin
To: Principals and After School Program Coordinators of Casa                                           No. 100053
    Loma, College Heights, Compton, Emerson, Evergreen,
    Franklin, Fremont, Hills, Hort, Jefferson, Longfellow,
                                                                  Date: August 20, 2009
    McKinley, Munsey, Nichols, Owens Primary, Owens
    Intermediate, Pauly, Pioneer Drive, Roosevelt, Sequoia,
    Voorhies, Washington, Wayside, and Williams
Subject: Minimum Day in the After School Education and Safety Program
Prepared By: Michael Skiba, Supervisor of Student Services
Approved By: Randall G. Ranes, Director of Instructional Support Services Division                     Page 1 of 1
                           MINIMUM DAYS AND THE AFTER SCHOOL PROGRAM
 This TAB describes the conditions under which the After School Education and Safety Program (“After
 School Program” or “ASP”) may continue to be run on a minimum day. The ASP may run on a designated
 minimum day if: (a) the ASP starts early, (b) staff is available, (c) the program runs at least 3 hours, and (d)
 parents are notified in advance of the ASP’s ending time.

 ASP and Minimum Day Schedule. On a regular school day, the ASP starts after school, operates a minimum
 of fifteen hours per week and operates at least until 6:00 p.m. on every regular schoolday (Education Code
 Section 8483[a][1]). When the District establishes a “minimum day,” a student is dismissed from the regular
 school program approximately one hour before that student’s normal release time.

 Supervision of Students. Students may not be left unsupervised while waiting for the ASP to begin (e.g.,
 early dismissal, same ASP starting time) (see Title 5, California Code of Regulations, Section 5552).

 ASP Staff. In some or several situations, an ASP staff member may be required to report to his or her ASP
 work earlier than usual. Advance planning is required since the ASP is staffed by employees or persons that
 may work in other jobs, may be enrolled in college classes, or may have other conflicts that would prevent
 these individuals from adjusting their normal ASP work hours. Principals choosing to continue the ASP on a
 minimum day must first ensure ASP staff will be available.

 Option to Continue the ASP. The principal running an ASP has the option of operating the program at the
 regular rate ($7.50 per student for each three hours of participation [Education Code Section § 8483.7])
 during vacation periods, summer, or intersession (Education Code Section 8483[b]). Since a minimum day
 is not a regular school day and since there is an option to run the ASP even when school is not in session, it
 is concluded the principal can choose to run the ASP on a minimum day.

 Summary. A choice to run the ASP on a minimum day means the ASP starts early, staff has been notified
 and will be available, the program will run 3 hours, and the parents have been notified of the ASP’s ending
 time.

 Questions? Daniel Mendez at 1-4640 or Mike Skiba at 1-4633.


 SA: TAB Minimum Day_After School Programs.doc
                                  Bakersfield City School District
                                      The Advisory Bulletin


To: Pre-K – 8 Principals, After School Personnel         Date: 8/20/09          No. 100054

Subject: After School Snacks

Prepared By: Brenda Robinson, Director of Food Services

Approved By: Steve McClain, Chief Business Official                              Page 1 of 1




                       AFTER SCHOOL SNACKS



             During the 2009-2010 school year, reimbursable after school snacks
             for all programs will be served directly under the supervision of the
             cafeteria staff to ensure compliance is maintained for federal, state
             and health regulations.

             All programs participating in the snack program will need to bring
             their students into the cafeteria to pick up their snacks at the
             designated time. Additionally, all programs must furnish a copy of
             their attendance to the cafeteria manager on a weekly basis to verify
             the snack count.
                              Bakersfield City School District
                                  The Advisory Bulletin
To: Principals, Community Relations Liaisons and Date: August 20, 2009         No. 100055
     Designees Responsible for Parent Involvement
                                                                               Page 1 of 1
Subject: Parent Involvement Inservice Dates

Prepared By: Louisa Hernandez, Community Relations Liaison - Parent Involvement

Reviewed By: Ruth Van Worth-Rogers, Supervisor I – Extended Programs

Approved By: Randall G. Ranes, Director - Instructional Support Services Division


     Parent Involvement Inservice Dates
                 2009 – 2010
                                   9:00 a.m. – 11:00 a.m.
                              Professional Development Center


                                   September 1, 2009
                                  September 29, 2009
                                    October 27, 2009
                                  November 17, 2009
                                    January 26, 2010
                                   February 23, 2010
                                     March 16, 2010
                                      April 27, 2010




  We will share information regarding the planning, implementation and monitoring of school
   site Parent Involvement Programs. Designees for Parent Involvement Programs are invited
           and encouraged to attend our monthly meetings.
                                     Bakersfield City School District
                                         The Advisory Bulletin

To:   All Principals, School Secretaries and Teachers         Date: 8/20/09                  No. 100056
Subject: Assignment of Certificated Long-Term Substitutes
Prepared By: Stephanie Aamodt, Sr. Personnel Technician
Approved By: Linda Goodspeed, Director of Certificated Personnel                             Page 1 of 1

      This is a reminder to all school site staff: assignment of certificated long-term substitutes
      is done through the Personnel Services office with the input of the school site principal
      only.

      If you are a teacher who is going to be absent for an extended time, please do not contact
      your own substitute for coverage for the period of your absence. You may have your
      principal submit the name of a substitute that you would like to service in your
      classroom; however, your recommendation is not a guarantee that the substitute will be
      assigned. There are several factors that must be considered prior to placing a substitute
      teacher in a long-term assignment – the foremost being credentialing.

      If you are a school secretary with a certificated staff member indicating their up-coming
      leave of absence, please do not discuss the assignment with any day-by-day substitute
      teachers working on your campus. Personnel Services may be in touch with you for any
      recommendations of teachers who have been successful in other assignments at your site.
      It is not always possible to guarantee that the long-term substitute of choice will be
      assigned to your school.

      Certificated staff members submit their requests for leave of absence to the Personnel
      Services office, and we begin processing the paperwork to staff the position. It is
      extremely important that no one but Personnel Services fill the position. This will avoid
      any duplicate filling of assignments.

      The Personnel Services Department will always strive to provide each school with long-
      term substitutes who are well qualified to teach in our schools.
                                    Bakersfield City School District
                                        The Advisory Bulletin

To:   Principals and School Secretaries                     Date: August 20, 2009        No. 100057
Subject: QUARTERLY SECRETARIES’ MEETINGS
Prepared By: Christine Cornejo, Personnel Office Manager – Personnel Services
Approved By: Jeanette Hixson, Director – Classified Personnel                             Page 1 of 1




                                   QUARTERLY
                             SECRETARIES’ MEETINGS


      Following is additional information on the quarterly meetings that have been scheduled for
      school secretaries this year. All meetings will be held from 2:30 – 4:00 p.m. in the Main
      Conference Room at the Education Center. You may enter the Main Conference Room
      directly through the back door from the parking lot near the northwest corner of the
      building. Meetings are scheduled for the following dates:


                                Wednesday, November 4, 2009
                                Wednesday, February 3, 2010
                                  Wednesday, May 5, 2010


      At each meeting we will cover topics specifically requested by school secretaries as well
      as provide time for idea sharing. Principals are encouraged to arrange release time for
      their school secretaries to attend these sessions.
                                    Bakersfield City School District
                                        The Advisory Bulletin

To:      Principals & School Secretaries                     Date: August 20, 2009         No. 100058
Subject: Student Accident Insurance & Report of an Ambulance Call
Prepared By: Steve McClain, Chief Business Official
Approved By: Michael D. Lingo, Superintendent                                              Page 1 of 1

 STUDENT ACCIDENT INSURANCE:
      As in the past, student accident insurance is provided by the Bakersfield City School District
 in conjunction with the Self-Insured Schools of California (SISC). This coverage means all
 students will receive, at no cost to them, student accident insurance while attending school OR
 school related activities.
      No application is required for the school-time insurance coverage. Claim filing procedures
 and copies of the claim form which parents obtain from the school site in the event of an accident,
 will be forwarded to your school site by the SISC office within the first week of school. IF YOU
 DO NOT RECEIVE THEM, OR RUN SHORT OF FORMS, PLEASE CONTACT THE
 SISC OFFICE AT 636-4863.
      All claim forms are to be mailed to the SISC insurance office directly by the parent (the SISC
 address appears at the top of the claim form.) The claim form WILL NOT be processed through
 the Office of the Chief Business Official (Mr. McClain’s office). Be sure that the school site
 portion of the form has been completed BEFORE giving it to the parent.


 REPORT OF AN AMBULANCE CALL:
 If it is necessary for an ambulance to be called to a school site due to a students’ serious injury or
 illness, it is imperative that the Office of the Chief Business Official (Mr. McClain’s office) is
 called immediately at extension 14678. The following information is to be provided:
              1. School Site
              2. Name of Person Calling
              3. Student’s Name
              4. Student’s Grade
              5. Has the Parent/Guardian Been Notified
              6. Give a Brief Description of the Injury/Illness
              7. Name of the Hospital the Student Was Transported To
 Staff in Mr. McClain’s office will notify the Directors of Learning Support and the Superintendent’s
 Office of the ambulance call.
                              DO NOT LEAVE A VOICE MAIL MESSAGE
 If extension 14678 is busy, or there is no answer, immediately call the Office of the Directors of
 Learning Support, extension 14626 OR the Superintendent’s office, extension 14612 and report
 the same information as listed above.

 More detailed information can be found in the “Handbook for Accidents to Students and/or
 Parents/Visitors and Consultant Agreements” which every school secretary should have received
 through the school mail following the Secretary’s Meeting. If not, please call Evelyn at 14678.
                                  Bakersfield City School District
                                      The Advisory Bulletin
To: Principals and School Secretaries                  Date: August 20, 2009     No. 100059
Subject: Please send five copies of your school newsletters to Communications.
Prepared By: Steve Gabbitas, Public Information & Communications Manager
Approved By: Michael D. Lingo, Superintendent                                    Page 1 of 1



                       SCHOOL NEWSLETTERS
       Please send five copies of your school newsletter to Communications.
       We distribute a copy to the Superintendent, Asst. Superintendent –
       Academic Improvement and Accountability, Director - Instructional
       Services, the Education Center breakroom, and retain one for our files for
       information when updating the website with stories, as a heads-up for
       upcoming events, or when making contact with the media.

       Please do not send school newsletters to the Superintendent’s Office.

       If you have any questions, please call Marsha McKinney in Communications
       at ext. 14618.
                                   Bakersfield City School District
                                       The Advisory Bulletin
To: Principals and School Secretaries                      Date: August 20, 2009         No. 100060
Subject: Requests for Text Book and Library Book Refunds
Prepared By: Natalie Arduain, Assistant Director
Reviewed By: Sherry Gladin, Director, Fiscal Services
 Approved By: Steve McClain, Chief Business Official                                     Page 1 of 2

  Please copy and use the attached form and submit with a copy of the school receipt to request a lost
  book refund. In order to have complete and consistent information, we are asking that this form be
  used instead of a memo. All information must be included or a refund will not be able to be issued.

  If you need additional help or have any questions, please call Karen Bruder at ext. 14684. Thank you
  for your assistance.




BookRefundRequest\8/04/09\ldh
                                      Bakersfield City School District
                                             Bakersfield, CA

To:                Fiscal Services

From:              _____________________________

School:            _____________________________

Date:              _____________________________

Re: TEXT BOOK / LIBRARY BOOK REFUND

         Our Student: _______________________________________ reported a lost book.

This book was paid for on: ____________________ in the amount of $______________.

The title of the book is: ____________________________________________________.

Enclosed is a copy of the school receipt.

This book has now been found and returned to our school.

Please send a refund check to (please print information):

                                Parent Name          _______________________________

                                Mailing Address      _______________________________

                                City, State & Zip    _______________________________



Requested by:                   _________________________________
                                           (Signature)

School Phone #                  _________________________________


-----------------------------------------------------------------------------------------------------------------------------
--


For Fiscal Services Use Only --

Site/B.C.S.D. Receipt # ___________________________           Amount $_______________ Dated: ___________


Budget Number __________________________________________________________



BookRefundRequest\8/04/09\ldh
                                     Bakersfield City School District
                                         The Advisory Bulletin


To: Pre-K – 8 Principals, School Secretaries and Clerks        Date: 8/20/09                 No. 100061

Subject: Distribution Change – 2009-10 Free and Reduced Lunch Applications

Prepared By: Brenda Robinson, Director of Food Services

Approved By: Steve McClain, Chief Business Official                                   Page 1 of 1



                    Distribution Change
                2009-2010 Free and Reduced
                     Lunch Applications
      Free and Reduced Household applications were mailed to each household in the district
      on August 10 in an effort to encourage families to return their applications prior to school
      opening. Applications will not be sent home with every student on the first day of
      school. The Cafeteria Manager will provide an application to each child who has not
      returned an application or who does not qualify through one of the direct certification
      programs. Additionally, either the Cafeteria Manager or Level IV will be on duty for two
      hours during Back-to-School night to help parents fill out applications. Our goal is to
      collect applications prior to September 25, 2009 for each student.

      Each Cafeteria Manager will maintain a list of students who return applications or have
      been qualified as free through the direct certification program (names matched with
      County Welfare Department records for AFDC and Food Stamp eligibility), Migrant
      status, or Homeless status.

      New applications will be available in the cafeteria for newly enrolled students. Food
      Service office has ten working days to approve applications once they are received and
      the families are responsible for meals during this period. Students who were enrolled in
      BCSD last year maintain their status from the end of the year through September 30th.
      After September 30th if parents do not fill out a new application, the family will be
      automatically changed to “paid” status until a new application is received and the family
      will be responsible for all charges during this time period.

      Meal charges begin the first day of school, so please encourage enrolling families to go
      to the cafeteria and fill out the application while on the school grounds.
                                    Bakersfield City School District
                                        The Advisory Bulletin

To: All Principals, School Secretaries and Clerks           Date: August 20, 2009        No. 100062
Subject: “Keeping TABS on BCSD” Bulletin Boards
Prepared By: Steve Gabbitas, Public Information and Communications Manager
Approved By: Michael D. Lingo, Superintendent                                            Page 1 of 1


                        BULLETIN BOARD DISPLAYS
 Every District building has a “Keeping TABS on BCSD” bulletin board in its office. This board is
 designed to have district publications easily accessible to all staff members. Pictured below is a
 diagram of what should be included and where the information should be placed.

        Only documents from the Communications Department or Superintendent’s office are to be
        placed on the board, except for the school newsletter.

        Most of the documents on the board are intended to be viewed and returned.

        Print and post the current TAB.

        Communications Department will send updates periodically.

        If you need supplies, if the board needs maintenance, or you are not receiving enough of a
        particular publication, please call the Communications Department at 1-4618.



                              Keeping Tabs on BCSD

                            District         Event          Board of
                            School           Flyers         Education
                            Calendar                        Schedule


                            The Advisory              Direct Connection
                            Bulletin (TAB)
                            The Advisory
                            Bulletin (TAB)            Boundary Maps

                            Guide for Parents         School Newsletter
                            and Students
                                  Bakersfield City School District
                                      The Advisory Bulletin

To: Principals, School Secretaries and Clerks          Date: August 20, 2009   No. 100063
Subject: New Procedures for Receiving and Distributing the “Guide for
         Parents and Students“
Prepared By: Steve Gabbitas, Public Information and Communications Manager
Approved By: Michael D. Lingo, Superintendent                                  Page 1 of 2




                    GUIDE FOR PARENTS AND STUDENTS

              NEW PROCEDURES – PLEASE REVIEW

   In order to comply with California State Law, all Spanish-speaking
   households must receive an English guide, in addition to the Spanish guide,
   for every child attending BCSD.


   Guides for Parents and Students have been sent to your school in bundles of 50.
   The English version quantity is based on your current enrollment figures, as
   indicated in Complete School, and the Spanish version quantity is based on the
   number of students whose primary home language is indicated as Spanish. You
   also received some extras of each for State Pre-K and additional student
   enrollment. See distribution sheet attached to confirm your quantities.


   If additional amounts are needed or you have any other questions, please contact
   Marco Paredes, Communications Supervisor, at 1-4621 or by e-mail at
   paredesm@bcsd.com.
                 GUIDE FOR PARENTS AND STUDENTS DISTRIBUTION – August 2009
               English figures reflect current enrollment and Spanish count is based on Primary Home Language.
                                   Extras are for State Pre-K and additional student enrollment.
                                E-mail secretaries to expect shipment and adjust #s, if necessary.
      School                                        English               Spanish Secretary/ Comments
      Casa Loma                                           750                    350    Cheryl Morgan
      Chavez                                              600                    100    Belinda Dickson
      Chipman J.H.                                        900                    300    Laura Diaz
      College Heights                                     800                    450    Janet Muse
      Compton J.H.                                        750                    400    Darlene Johnican
      Curran Middle                                       950                    400    Sylvia Serrano
      Downtown                                            350                     50    Virginia Harshman
      Eissler                                             600                    150    Maria Stanton
      Emerson Middle                                      950                    400    Helen Watson
      Evergreen                                           600                    200    Sonia Swancott
      Franklin                                            400                    100    Donnell Whiting
      Fremont                                            1050                    550    Cecilia Lopez
      Garza                                               950                    550    Marie Najera
      Harding                                             550                    150    Marlene Bernal
      Harris                                              350                    100    Andrea Selvey
      Hills                                               550                    150    Vania Tate
      Hort                                                700                    250    Karen Payne
      Jefferson                                           500                    300    Jeanne Rodriguez
      Johnson Children                                    300                    250    Johnetta Hampton
      Johnson Community                                   100                     50    Linda Taylor
      Longfellow                                          800                    300    Yesenia Aguilar
      Horace Mann                                         900                    550    Francine Sloss
      McKinley (Delivered 7/06/09)                        850                    350    Mary Worrell
      Mt. Vernon                                          900                    450    Maria Camorlinga
      Munsey                                              600                    200    Maria Ojeda
      Nichols                                             600                    100    Verna Groves
      Noble                                               800                    400    Bonnie Horton
      Owens Primary                                       600                    350    Vivian Herrera
      Owens Intermediate                                  550                    300    Maria Villalpando
      Pauly                                               650                    400    Maryann Celedon
      Wm. Penn                                            250                    100    Eloisa Kelley
      Pioneer Drive                                       750                    450    Elizabeth Henderson
      Roosevelt                                           450                    150    Paulette Heguilustoy
      Sequoia Middle                                      950                    500    Tracy Hageman
      Sierra Middle                                       950                    600    Irma Mendez
      Stiern Middle                                      1450                    900    Lyn Williams
      Thorner                                             850                    100    Pamala Davis
      Voorhies                                            850                    500    Jodi Gonzales
      Washington Middle                                   700                    350    Frances Zeiders
      Wayside                                             800                    400    Nikki Hutchinson
      Frank West                                          600                    300    Janet Girard
      Williams                                            450                    300    Kathy Hudson
      State Pre-K (added to schools)                                                    Esmeralda Sixtos
      Subtotal                                         29000                  13300
      Extras                                           11000                   6700
      Total Ordered                                    40000                  20000

GuideForParentsStudentsDistributionAug2009-10.DOC                8/19/2009
                                Bakersfield City School District
                                     The Advisory Bulletin
To: All Principals, School Secretaries, and Clerks       Date: August 20, 2009 No. 100064
Subject: Migrant Regional Advisory Committee (RAC) Meetings
Prepared By: Janie Flores, Supervisor I, Migrant Education
Reviewed By: Margaret Gallegos, Director of Learning Support, AIA
Approved By: Dr. Marvin Jones, Assistant Superintendent, AIA                   Page 1 of 1



              Bakersfield City School District
               Migrant Education, Region XXI
                      1300 Baker Street
                    Bakersfield, CA 93305
                       (661) 631-4754




                Migrant Regional Advisory Committee (RAC) Meetings
                      Schedule for the 2009-2010 School Year

      The purpose of the meetings is to inform migrant families of the available
      supplemental services. Program involvement allows parents to provide input
      and participate at site, regional, state, and federal levels.


            Wednesday, September 16, 2009     5:00-6:00   p.m.     Board Room
            Wednesday, November 18, 2009      5:00-6:00   p.m.     Board Room
            Wednesday, February 17, 2010      5:00-6:00   p.m.     Board Room
            Wednesday, March 24, 2010         6:00-7:00   p.m.     Board Room
            Wednesday, April 21, 2010         6:00-7:00   p.m.     Board Room
            Tuesday, May 18, 2010             6:00-7:00   p.m.     Board Room


                        Childcare will be provided for all meetings.


        For more information, please call the Migrant Education Office at 631-4754.
                                Bakersfield City School District
                                      The Advisory Bulletin
To: Principals, School Secretaries, and Clerks            Date: August 20, 2009 No. 100065
Subject: Migrant Education Enrollment Survey
Prepared By: Janie Flores, Supervisor I, Migrant Education
Reviewed By: Margaret Gallegos, Director of Learning Support, AIA
Approved By: Dr. Marvin Jones, Assistant Superintendent, AIA                    Page 1 of 2




              MIGRANT EDUCATION ENROLLMENT SURVEY

                                  School Year 2009-2010
    Attached is the Migrant Education Enrollment Survey to be included as part of the School
    Enrollment Packet. Submit a Store Stock order with the assigned number 30-0-325. Begin
    using this form effective immediately.

    Please send the completed forms to the Migrant Education office (Attention: Olga Gonzalez).

    Thank you.




    If you have any questions, please contact Migrant Education Secretary at (661) 631-4754 or
    garciad@bcsd.com
                                              Bakersfield City School District
                                              Migrant Education, Region XXI

                                                 Migrant Enrollment Survey
                                              (Encuesta de Matricula Migrante)
                                                                                         Today’s Date: ________________
                                                                                                   (Fecha de hoy)
Student Name: __________________________________________________________________
                                               (Nombre de Estudiante)

Date of Birth: __________________________________________________________________
                                               (Fecha de Nacimiento)

School:           __________________________________________________________________
                                               (Escuela)

Parent or Guardian:        ____________________________________________________________
                                               (Padre o Tutor)

Address:          __________________________________________________________________
                                               (Domicilio)

City:   ________________________________________________________________________
                                               (Ciudad)

Telephone:        __________________________________________________________________
                                               (Teléfono)


1. How long have you lived in Bakersfield? __________________________________________
                                                                  (¿Cuanto tiempo tiene viviendo en Bakersfield?)



2. Have you moved within the past 3 years, even for a short time?
  ¿Se ha mudado de domicilio durante los últimos 3 años, aún por un corto periodo de tiempo?
        Yes (Si)                                                 No (No)


3. When you moved, did you move from one school district to another?
  ¿Cuando se mudo, tuvo que cambiar de distrito escolar?
        Yes (Si)                                                 No (No)


4. Did you move so that you or a member of your family could find work in agriculture or packing sheds?
   ¿Se mudo para que usted o algún miembro de su familia obtuviera trabajo en la agricultura o en los empaques?
        Yes (Si)                                                 No (No)



Return to: Bakersfield City School District
           Migrant Education, Region XXI
           Attn: Olga Gonzalez
           (Please return upon completion)




White – Migrant Education Copy               Canary – School Copy                                      30-0-325
                                                                                                      (July 2009)
                                                  Bakersfield City School District
                                                      The Advisory Bulletin

To: PreK-8 Principals, Secretaries, and Clerks             Date: August 20, 2009                 No. 100066
Subject: Written Request for Cumulative Records, Maintaining Privacy, Discontinued Use
         of Postcard Store Stock Form
Prepared By: Michael Skiba, Supervisor of Student Services
Approved By: Randall G. Ranes, Director of Instructional Support Services Division               Page 1 of 3


                                                          REMINDER
Staff making a written request to have a cumulative record sent from a student’s previous school must
maintain the student’s privacy. For this reason, the previous postcard size “Request for Cumulative
Record” form (30-0-94) has been discontinued. Attached is a replacement form entitled, “Request for
Student Records.”

Place a written request for student records in an envelope or use other appropriate means to prevent
unauthorized persons from seeing personally identifiable information (e.g., student’s name). If you fax a
request, use a facsimile ("fax") cover sheet with a statement same or similar to the statement in the attached
“Confidential Fax Cover Sheet.”

The Request for Student Records form is a letter template to request a cumulative file for a pupil. This is a
Student Services Department form (PS-23) available under “Department Forms” on the Student Services
website at www.bcsd.com/studentservices, and in the Student Services Handbook.

The change in wording from “request for cumulative record” to “request for student records” was made to
broaden the request to include important student records needed by the school regardless of whether they
are stored in a cumulative record or stored in other types of records or locations (e.g., support personnel
records, special education records, confidential/separate file records).




Attachments: Request for Student Records form
             Confidential Fax Cover Sheet


SA: TAB Written Request for Cumulative Records 8_09
                                          Confidential Pupil Record

                            REQUEST FOR STUDENT RECORDS
                               <To school from which student transferred>
                                              <Address>

Neither the Federal Family Rights and Privacy Act of 1974 nor California law requires a school
forwarding student records to another school in which the student has enrolled or intends to enroll to
obtain parent permission to release the records. In compliance with California Education Code Section
49068, the Bakersfield City School District will/has informed the parents of their right to inspect,
review, and challenge the content of their student’s records.

As promptly as possible, please update and forward ALL student records of the student listed below
maintained by your school in the ordinary course of business. Please include any student records
regarding acts that resulted in the student's suspension or expulsion (Education Code Sections 48201,
48918; Title 5, California Code of Regulations, Section 438).

I hope that this student does not owe your school any money. Regardless, Education Code Section
48904 provides authority for the withholding of grades, provided the required steps are taken.
Education Code Section 48904.3 makes it clear that grades are not withheld from a school district
when a student transfers. Nonetheless, the school to which a student transfers may continue to
withhold grades, diploma, and transcripts until the debt is paid. We will continue your school’s
authority upon reasonable notice the statutory provisions have been addressed. In sum, records are
withheld from the parent and student, not other school districts.

                                                            Birthdate                 Grade
  Student’s First Name / Middle / Last Name


  Please send records for the above student to:

  Name of School                                                        Bakersfield City School
District

  Address

  City __________________________________________________State                         Zip

  Name of employee requesting student records:

  Position:

  Date:

Thank you for your prompt assistance. If you have any questions or concerns, please contact staff at the
telephone number listed above.

  PS-23
  (8/08)
BAKERSFIELD CITY SCHOOL DISTRICT
                                          SCHOOL
                                       <Street address>
                                     Bakersfield, CA xxx


                      CONFIDENTIAL FAX COVER SHEET




                                       Date:

                                       Number of Pages Including Cover Sheet:



TO:                                                  FROM: <Name of BCSD employee>


                                                              <Name of School>


Phone:                                               Phone: (661) 631-<>

Fax:                                                 Fax:      (661) 631-<>



                                 Confidential Facsimile
         This message is intended only for the use of the individual to which it is
         addressed. This message contains information which may be privileged,
         confidential, and exempt from disclosure under applicable law. Forward it
         directly to the addressee only. Use a sealed confidential envelope. If the
         reader of the cover sheet is not the intended recipient, you are hereby notified
         that any dissemination, distribution, or copying of this communication is
         strictly prohibited. If you have received this communication in error, please
         notify us immediately at the telephone number provided on this cover sheet.

REMARKS/COMMENTS:
                                               Bakersfield City School District
                                                   The Advisory Bulletin

To: PreK-8 Principals, Secretaries, and Clerks                         Date: August 20, 2009    No. 100067

Subject: School Assignments for the 2009-10 School Year
Prepared By: Michael Skiba, Supervisor of Student Services
             Steve Castro, Supervisor I, Student Services
Approved By: Randall G. Ranes, Director of Instructional Support Services Division              Page 1 of 1

                                      SUPERVISOR OF STUDENT SERVICES
                                           SCHOOL ASSIGNMENTS
                                            2009-10 SCHOOL YEAR

             MIKE SKIBA                                                      STEVE CASTRO
             ELEMENTARY SCHOOLS                                              ELEMENTARY SCHOOLS
             CASA LOMA                                                       COLLEGE HEIGHTS
             CHAVEZ                                                          DOWNTOWN
             EVERGREEN                                                       EISSLER
             FREMONT                                                         FRANKLIN
             GARZA                                                           HARDING
             HARRIS                                                          HILLS
             LONGFELLOW                                                      HORACE MANN
             MUNSEY                                                          HORT
             OWENS PRIMARY                                                   JEFFERSON
             OWENS INTERMEDIATE                                              McKINLEY (YRE)
             PENN                                                            NICHOLS
             PIONEER                                                         NOBLE
             ROOSEVELT                                                       PAULY
             THORNER                                                         MT. VERNON
             VOORHIES                                                        WILLIAMS
             WAYSIDE
             WEST

             MIDDLE/JR.HIGH SCHOOLS                                          MIDDLE/JR HIGH SCHOOLS
             CURRAN                                                          CHIPMAN
             EMERSON                                                         COMPTON
             RAFER                                                           SIERRA
             SEQUOIA                                                         STIERN
                                                                             WASHINGTON




SA: TAB – Revised School Assignments 2009-10
                                         Bakersfield City School District
                                             The Advisory Bulletin

To: PreK-8 Principals, Secretaries, Attendance Clerks           Date: August 20, 2009                  No. 100068
Subject: Student Absence Related to a Religious Purpose, Form for Justifiable Personal
         Reasons, and Required Written Finding
Prepared By: Michael Skiba, Supervisor of Student Services
Approved By: Randall G. Ranes, Director of Instructional Support Services Division                     Page 1 of 3
                                               Executive Summary

Law and policy permit an absence for religious reasons to be excused when: (1) the parent submits a written
request indicating a recognized religious purpose; and (2) the principal or designee approves the request.
Without a factual finding sent to the parent in a letter pre-approved by the Director of Student Services,
requests for an excused absence developed consistent with the law will be approved. A form is attached to
facilitate proper parent requests.

                                                  Background

California has a compulsory school attendance law requiring each person between the ages of 6 and 18 years
to attend school for the full time designated by the governing board unless otherwise provided for in law
(Education Code Section 48200). Every pupil is required to attend school punctually and regularly (Title 5
California Code of Regulations Section 300).

Although the governing board can impose reasonable regulations for school attendance, both the courts and
the legislature have taken steps to help ensure schools accommodate the religious needs of students. As this
applies to school attendance, the California Education Code establishes a procedure by which an absence
from school for a religious reason may become excused (Education Code Section 48205 and 46014).

An absence for religious reasons may become excused if: (1) the parent submits a written request indicating a
recognized religious purpose; and (2) the principal or designee approves the request. The religious purposes
listed in the statutes include a religious: (1) holiday; (2) ceremony; (3) retreat; (4) instruction; and
(5) exercise.
                                                     Procedure

Upon the parent/guardian’s written request developed consistent with law and policy, an absence is approved
by the principal/designee as excused (see attached form). Several religious purposes may serve as the reason
the absence is excused. The chart below lists the necessary conditions, limits, and the purposes for excusing a
student absence related to religious reasons.

                                Absences Related to Religious Purposes
                                                EC 48205                                   EC 46014
 Purpose   →                   Observance of   Observance of   Attendance at   Participate in   Participate in
                               Religious       Religious       Religious       moral/religious religious
 Necessary Conditions/         Holiday         Ceremony        Retreat         instruction      exercise
 Limits ↓
 Written Request by                  X               X               X               X                 X
 Parent/Guardian
 No hour/day limitation              X               X
 Limited to 4 hours                                                  X
 per semester
 Requires minimum day                                                                X                 X
 attendance and limited to 4
 days per school month
 Principal/Designee Approval         X               X               X               X                 X
The Advisory Bulletin
Page 2 of 3

                               Request Approved Unless Written Fact-Based Finding

Implementing applicable law and policy requires acceptance of all reasonable and conforming requests for
an excused absence. A parent/legal guardian completing the Prior Approval Excused Absence Request form
or making a written request in a substantially similar format, will have that request approved unless the
principal/designee notifies the parent in writing of their fact-based determination for the disapproval (i.e.,
send pre-approved letter containing facts for denied request). A “finding of fact” is a determination of a fact
supported by the evidence in the record. “Pre-approved” means the Supervisor of Student Services has
approved the denial letter before it is sent by the school to the parent/guardian.

To illustrate, let us say the school receives a written request for a student’s absence to be excused for a
school day because the student was attending a religious retreat. Application of the law and policy to
this request shows attendance at a religious retreat is limited to 4 hours per semester. The parent has
requested a school day. The written factual finding could read as follows.

          <Letterhead>
          Dear <name of parent>:

          In response to your notice of <date> which we received on the <date> requesting your student’s
          absence for a school day for a religious retreat, the District must treat all but four (4) hours of your
          children's absences on <date> as unexcused. Under state law, the District can excuse up to four (4)
          hours per semester for attendance at a religious retreat. Please see California Education Code section
          48205 (a)(7) and (c).

To further illustrate, take a request where the parent asks for an excused absence because the student will be
showing animals at the fair (e.g., writes it on a note or enters it on the form).

          <Letterhead>
          Dear <name of parent>:

          I am writing in response to your notice of <date> which we received on the <date,> requesting your
          student’s absence from school be excused because he will be showing animals at the fair. We must
          treat an absence for showing animals at the fair as unexcused. Please see California Education Code
          section 48205 (a)(7). We regret the necessity for this response, but we see this as complying with law
          and policy.

In conclusion, absent a factual finding sent to the parent in a letter, requests for an excused absence will be
approved.

                                                    Completion of School Work

When a pupil’s absence from school is excused, the student shall be allowed to complete all assignments
and tests missed during the absence that can be reasonably provided and, upon satisfactory completion
within a reasonable period of time, shall be given full credit (Education Code Section 48205).

                                                            Questions

Please direct your questions and comments to Mike Skiba at 14633. Please fax parent requests for excused
absence for justifiable personal reasons and draft letters to the attention of Mike Skiba at 14664.
SA: TAB Absences for Religious Purposes 08_09.doc
The Advisory Bulletin                                                                                              Office Use Only
Page 3 of 3                                                                                                 Date Received:

                       PRIOR APPROVAL EXCUSED ABSENCE REQUEST

                           Bakersfield City School District/1300 Baker Street/Bakersfield, CA 93305
                      (Form for use by Parent/Guardian - Return to school office before absence)
Regular attendance plays an important role in student achievement. Parents/guardians should take all reasonable steps to promote
attendance every day, all day. When this form is completed and given to the school office in advance of a student absence, it
becomes a written request that a student’s absence be marked excused. This form is used only for the personal reasons listed below
(e.g., not used for personal illness, funeral services of immediate family member).

                                         Reasons for the Student’s Absence (Check One)

              Appearance in court

              Attendance at a funeral service (for other than a member of the student’s immediate family)

              Observing a holiday or ceremony of the student’s religion

              Religious retreat (Limited to four hours per semester)

              Participation in moral or religious instruction or exercises (On the day of the absence, requires
              the student to attend at least the minimum school day before release and is limited to four [4] days
              per school month)

              Attendance at an employment conference

              Attendance at an educational conference on the legislative or judicial process offered by a
              nonprofit organization.

Family trips and vacations are not a reason for an excused absence under law and policy and will be recorded as unexcused unless advance
arrangements are made for independent study. Parents/guardians are encouraged to plan family trips and vacations outside of the instructional
schedule.

Student Name:                                                             Grade:                  School:
Day/Date of Absence: _____________________, 200
Approval by parent/guardian: I verify the absence qualifies for the reason checked above.
I understand my student is responsible for making up any assignments, which can be made up, during the
absence.
Parent/Guardian Signature:                                                                             Date:
Note: You will receive a response if this request is not approved. Should you require confirmation of receipt
or acceptance, please contact the school office.
                                                          Office Use Only
Approval by principal/designee. This prearranged absence request has been reviewed by me and qualifies as
(check one):      Excused       Unexcused (Date letter approved _______ Date letter sent ____________
Principal/designee Signature:                                                                          Date:
References: Education Code 46010- 46014; 48205; Absences and Excuses (BP 602.6); School Day (BP 400.8)
Include a copy of this form with the Attendance Class Roster (ACR) and other backup documentation, attach copy of denial letter.
                                                                                                                 PS-30
                                     Bakersfield City School District
                                         The Advisory Bulletin
To: PreK-8 Principals, Secretaries, and Enrollment Clerks Date: August 20, 2009           No. 100069
Subject: Use of Student Residency Questionnaires
Prepared By: Suzanne Guest, District Liaison for Homeless/Foster Children Youth
Reviewed By: Mike Skiba, Supervisor of Student Services Department
Approved By: Randall Ranes, Director of Instructional Support Services Division           Page 1 of 4



                             Use of Student Residency Questionnaire

   Use of the Student Residency Questionnaire (“Questionnaire”) (PS-29 or PS-29sp) with each
   student enrolling in a school is the central method by which the District identifies eligible students
   under the McKinney-Vento Homeless Assistance Act. Use of this form is also essential to meet
   the standards of the Categorical Program Monitoring and board policy (see Education for
   Homeless Children, BP 400.52).

   Site staff members are encouraged to put a Questionnaire in each school enrollment packet or
   otherwise provide a copy of the Questionnaire to each person enrolling a student in school, to
   include first time enrollees and transfer students.

   Send the completed Questionnaire via school mail to the Student Services Department. Please
   mark: Attention Homeless and Foster Children’s Services. A copy of the form follows in both
   English and Spanish. Special return envelopes will be provided to each school. Please be sure to
   use these envelopes when forwarding Questionnaires to Student Services – Homeless and Foster
   Children’s Services.

   At the beginning of the school year, a supply of two-sided (English on one side and Spanish on
   the other) Questionnaires will be provided to each school. If you need additional Questionnaires,
   please let the staff of the Homeless and Foster Children’s Services know. The form is also
   available on the Student Services website. Select the “Department Forms” link from the website
   at http://www.bcsd.com/studentservices/.

   Listed below are some items that would be most helpful to making sure students and parents
   receive the services to which they are entitled:
       1. Before accepting this Questionnaire from the parent/guardian, please make sure it is
          complete.
       2. Before placing Questionnaires in the interoffice mail to Student Services - Homeless and
          Foster Children’s Services, please be sure the school name and SID numbers are on the
          questionnaires.
       3. Please inform the parent/guardian that if they mark the “None of the above” box, they do
          not fill out the rest of the form. All they need to do at this point is sign their name.
       4. Please do not fax the Questionnaire, unless requested to do by the staff of the Homeless
          and Foster Children’s Services. If you are requested to FAX the Questionnaire, please
          call and verify the FAX was sent successfully. If you do FAX a Questionnaire, please do
          not place original or a copy in the interoffice mail.
                                                               Bakersfield City School District
                                                                        The Advisory Bulletin
                                                                                   Page 2 of 4


                  Use of Student Residency Questionnaire – Continued

   5. During the school year, questionnaires should be forwarded to Student Services on
      a daily basis rather than holding at the school site for any length of time. It is important
      that Student Services have ALL completed questionnaires before the California Basic
      Educational Data Systems (CBEDS), which is the first Wednesday in October.
   6. Once a student has been confirmed as homeless, the staff of the Homeless and Foster
      Children’s Services will post the necessary data into the Complete School System.
   7. When a student is placed in the Jamison Center, the Kern County Superintendent of
      Schools sends notification letters to Student Services. Copies of these letters are faxed to
      the school clerks to confirm the student has been placed in the Jamison Center. For
      attendance purposes, schools may drop the student once the written confirmation has been
      received; the Jamison Center has its own school.

Please remember to place a copy of the Questionnaire in the student’s confidential file.

If you have any questions, please contact Suzanne Guest at 631-3022 or guests@bcsd.com.
                                                                                                   FOR OFFICE USE ONLY
                                                 Bakersfield City School District
                                                Education Center - 1300 Baker Street             SID #
                                                      Bakersfield, CA 93305
                                                  Department of Student Services
                                             Student Residency Questionnaire
Thank you in advance for completing this form. This form helps the Bakersfield City School District comply with
federal and state law. Your truthful and accurate answers also help staff determine whether you and your child are
entitled to certain rights and services.

Child’s Legal Name:
Present School:                                                Last School Attended:
Child’s Birth Date (month, day, year):                                 Grade:                        Male    Female
1. Where is the child living now? (Check one box)
          With more than one family in a house or apartment
          With friends or family members
          In a shelter, emergency, or transitional housing program
          In a motel/hotel, car, or campsite/trailer park
          In a park, public space, abandoned building, bus or train station or similar setting
          In a facility waiting for foster care placement

           None of the above (In a single family residence)
I have read and completed the above section. I declare under penalty of perjury under the laws of California
that the foregoing is true and correct.
Parent/Guardian Signature:                                                               Date:

                                  If you checked “None of the above” – STOP HERE.

Please list the child’s brother(s) and sister(s) by name/grade/age (If none, please write none):



Parent(s)/Legal Guardian(s) Information:
Name:
Address:
City:                                                 State:                             Zip:
Telephone No.:                               Pager No.:                          Cell No.:

2. Does the living arrangement checked in Question 1 result from a loss of housing or economic hardship?
                      Yes          No             Unsure

3. Did your child receive any special help at his/her last school?
        Special Education and Related Services                   Help to Improve Attendance
       (e.g., Resource Specialist Program, Speech)               Help to Improve Behavior
        Bilingual Services                                       Homeless Services
        Counseling                                               Tutoring
        Student Intervention Team Meeting                        Section 504
        Nursing/Medical Services                                 Vision or Hearing Aids (e.g., glasses)

4. Has your child ever been retained (held back)?
         Yes If yes, what grade? ______           No

____________________________________________                                    _____________________________
        Parent /Guardian Signature                                                       Date
PS-29 Distribution: Original: Department of Student Services Copy: Confidential File
(Revised 6/09)
                                                        Bakersfield City School District
                                                       Education Center - 1300 Baker Street                               FOR OFFICE USE ONLY
                                                             Bakersfield, CA 93305
                                                                                                                       SID #
                                                         Department of Student Services

                                            Cuestionario del domicilio del alumno/a
Por anticipado le damos las gracias por llenar este formulario. Este formulario ayuda al Distrito Escolar de la
Ciudad de Bakersfield a cumplir con la ley federal y estatal. Sus respuestas verdaderas y precisas también ayudan
al personal a determinar si usted y su niño están autorizados para recibir ciertos derechos y servicios.
Nombre legal del niño: _____________________________________________________________________
Escuela actual: ________________________ Última escuela a la que asistió: _____________________
Fecha de nacimiento del niño (mes, día, año): _____________ Grado:____________ Masculino        Femenino

1. ¿Dónde vive el niño actualmente? (marcar una casilla)
         Con más de una familia en una casa o un apartamento
         Con amigos o miembros de la familia
         En un albergue o en un programa de vivienda de emergencia o de vivienda de transición
         En un motel/hotel, coche o campamento/parque de casas remolque
         En un parque, espacio público, edificio abandonado, estación de autobús o tren o un ambiente similar
         En una instalación esperando para la colocación en el cuidado adoptivo temporal
             Ninguno de los anteriores (en una residencia familiar individual)
He leído y llenado la sección anterior. Declaro bajo pena de perjurio bajo las leyes de California que la
información antes mencionada es verdadera y correcta.
Firma de los padres/tutores: _________________________________________                                   Fecha: ________________________

                                Si marcó “Ninguno de los anteriores” – DETÉNGASE AQUÍ.
Favor de anotar el/los hermano(s) y hermana(s) del niño por nombre/grado/edad (si no tiene hermanos, favor
de escribir ninguno):      ______________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________

Información del/los padre/madre/tutor(es) legal(es):
Nombre _________________________________________________________________________________________________
Domicilio________________________________________________________________________________________________
Ciudad_____________________________________ Estado _________________ Código postal ______________________
No. de teléfono ________________ No. de localizador_____________________No. de teléfono celular ________________

2. ¿Resultan los arreglos de vivienda marcados en la pregunta 1 de una pérdida de vivienda o de una dificultad
    económica?          Sí            No             No estoy seguro
3. ¿Recibió su niño alguna ayuda especial en su última escuela?
        Educación especial y servicios relacionados            Ayuda para mejorar la asistencia
       (v.gr., programa de recursos instructivos, logopedia)   Ayuda para mejorar el comportamiento
        Servicios bilingües                                    Servicios para personas sin hogar
        Consejería                                             Tutoría
        Junta del grupo de intervención para el alumno/a       Sección 504
        Servicios de la enfermera/servicios médicos            Aparatos para la vista o el oído (v.gr., lentes)
4. ¿Ha sido retenido alguna vez su niño (retenido en el nivel del grado)?
          Sí Si contestó sí, ¿en qué grado? ______         No
____________________________________________                                              _____________________________
                   Firma del padre/madre/tutor                                                             Fecha
PS-29sp Distribution: Original: Department of Student Services Copy: Cumulative Folder Copy: Parent/guardian/caregiver completing form)
                                     Bakersfield City School District
                                         The Advisory Bulletin
To: PreK-8 Principals, Secretaries, and Enrollment Clerks Date: August 20, 2009          No. 100070
Subject: Use of Foster Forms
Prepared By: Suzanne Guest, District Liaison for Homeless/Foster Children Youth
Reviewed By: Mike Skiba, Supervisor of Student Services Department
Approved By: Randall Ranes, Director of Instructional Support Services                   Page 1 of 4



                                         Use of Foster Forms

   California law provides specific rights to foster children and youth. In order to serve our foster
   population and make sure students receive the rights and protections of state law, we need to be
   sure each foster child is correctly identified (see Education for Foster Youth, Board Policy
   605.12).


   If a student is a foster student, please forward all copies of the foster forms to Student Services -
   Homeless and Foster Children’s Services Program. If no documents available, please request the
   foster parent to bring copies to your school. There are two forms needed by Student Services, i.e.,
   Enrollment of Student in Foster Care (PS-32 or PS-32sp) (this form is to be completed by the
   social worker or the foster parent) and Foster Youth: Designation of Person with Educational
   Rights (PS-33) (this form is to be completed by the Social Service Worker). Copies of the forms
   follow in both English and Spanish.

   Once a student has been confirmed as foster, the staff of the Homeless and Foster Children’s Services
   will post the necessary data into the Complete School System. A memo summarizing the child’s rights
   will then be sent to the principal and teacher of the student.

   If you have any questions, please contact Suzanne Guest at 631-3022 or guests@bcsd.com.
                                            BAKERSFIELD CITY SCHOOL DISTRICT
                                                   Department of Student Services
                                  Education Center - 1300 Baker Street/Bakersfield, California 93305
                                                           (661) 631-4634

                    ENROLLMENT OF FOSTER YOUTH IN SCHOOL

Pupil’s Name                                                                    School
Date                                                                            Grade
I certify that _________________________ (“Pupil”) is in foster care and is currently a foster child or foster youth pursuant
to California law.

At the initial detention or placement, or any subsequent change in placement of a foster youth, a school district shall allow a
foster youth to continue attending the school of origin for the duration of the academic school year (Education Code Section
48853.5[d][1]).

If the Bakersfield City School District Liaison: Homeless/Foster Children Services in consultation with the foster child and
the person holding the right to make education decisions for the foster child agree that the best interests of the foster child
would best be served by a transfer to a school other than the school of origin, the foster child shall be immediately enrolled in
the new school (Education Code Section 48853.5[d] [4] [A]).

A pupil in foster care shall be immediately enrolled in school even if the pupil has outstanding fees, fines, textbooks, or other
items or monies due to the school last attended or is unable to produce records or clothing normally required for enrollment,
such as academic records, medical records, and proof of residency, other documentation, or school uniforms. (Education
Code Section 48853.5 [d][4][B]).

I am presenting the above named pupil for enrollment at __________________________ school based on the following
(Check one):

____         This school is the pupil’s school of origin; OR
____         I am attaching the agreement made by the District’s foster youth Educational Liaison to enroll the pupil in this
             school and I am offering proof of residence in this school’s attendance area.

The person(s) holding the right to make educational decisions for the pupil is/are:

Name:                                                                Name:
Address:                                                             Address:

Telephone:                                                           Telephone:
Relationship to Student:                                             Relationship to Student:

  I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed this _______ day of _________________________ 200__ at Bakersfield, California.


Social Service Worker/Foster Parent (Signature)

Printed Name of Social Service Worker/Foster Parent: _______________________________________

Address:

Telephone:

Distribution: Cumulative file, District Liaison: Homeless/Foster Children, Social Service Worker (Copy permitted pursuant
to Education Code Section 49076 [a][11])
Rev. 06/09                                                                                                        PS-32
                                          BAKERSFIELD CITY SCHOOL DISTRICT
                                                         Department of Student Services
                                        Education Center - 1300 Baker Street/Bakersfield, California 93305
                                                                 (661) 631-4634


                  INSCRIPCIÓN DE HIJOS DE CRIANZA EN LA ESCUELA

Nombre del alumno/a                                                               Escuela
Fecha                                                                             Grado
Certifico que _________________________ (“alumno/a”) está en cuidado adoptivo temporal y actualmente es un niño o joven de
crianza según la ley de California.

En la detención o colocación inicial, o en un cambio posterior de colocación para el hijo de crianza, un distrito escolar permitirá que el
hijo de crianza siga asistiendo a la escuela de origen por la duración del año escolar académico (Código de Educación, sección
48853.5[d][1]).

Si el ayudante de servicios para niños de crianza/niños sin hogar del Distrito Escolar de la Ciudad de Bakersfield, en consulta con el
hijo de crianza y la persona que tiene derecho a tomar decisiones acerca de la educación del hijo de crianza, están de acuerdo que lo
mejor para el hijo de crianza sería trasladarlo a una escuela distinta a la escuela de origen, el hijo de crianza será inscrito
inmediatamente en la nueva escuela (Código de Educación, sección 48853.5[d] [4] [A]).

Un alumno/a en cuidado adoptivo temporal deberá ser inscrito inmediatamente en la escuela aun si el alumno/a tiene cuotas, multas,
libros de texto u otros artículos o dinero que debe a la escuela pasada que asistió o si no puede producir los registros o ropa
normalmente necesarios para inscribirse, como registros académicos, registros médicos, comprobante de residencia, otra
documentación o uniformes escolares (Código de Educación, sección 48853.5 [d][4][B]).

Presento el alumno/a arriba indicado para inscripción en la Escuela __________________________ basándome en lo siguiente
(marque uno):

____      Esta escuela es la escuela de origen del alumno/a; O
____      Adjunto el acuerdo hecho por el ayudante educacional para los hijos de crianza del distrito, para inscribir al alumno/a en esta
          escuela y aduzco un comprobante de residencia en el área de asistencia de esta escuela.

La(s) persona(s) que tiene(n) derecho a tomar decisiones acerca de la educación del alumno/a es/son:

Nombre:                                                             Nombre:
Domicilio:                                                          Domicilio:

Teléfono:                                                           Teléfono:
Relación al estudiante:                                             Relación al estudiante:

          Declaro bajo pena de perjurio bajo las leyes del estado de California que la información anterior es verídica y correcta.

Formalizado el _______ día de _________________________ del 200__ en Bakersfield, California.


Trabajador de Servicios Sociales/Padre de crianza (firma)

Nombre del trabajador de Servicios Sociales/padre de crianza en letra de molde:

Domicilio:

Teléfono:

Distribution: Cumulative file, District Liaison: Homeless/Foster Children, Social Service Worker (Copy permitted pursuant to
Education Code Section 49076 [a][11])
Rev. 08/07                                                                                                              PS-32sp
:jr/Communications/20-Sep-07
Student Services/Foster youth enrollment form/comp. 1
                                     BAKERSFIELD CITY SCHOOL DISTRICT
                                            Department of Student Services
                           Education Center - 1300 Baker Street/Bakersfield, California 93305
                                                    (661) 631-4634




               FOSTER YOUTH: DESIGNATION OF PERSON
                      WITH EDUCATION RIGHTS

Pupil’s Name                                                              School
Date                                                                      Grade


I certify that _________________________ (“Pupil”) is in foster care and is currently considered a foster
child or foster youth pursuant to California law.

The person (s) holding the right to make educational decisions for the youth is/are as follows:

Name:                                                           Name:
Address:                                                        Address:

Telephone:                                                      Telephone:
Relationship to Student:                                        Relationship to Student:


I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.


Executed this _______ day of _________________________ 20____ at Bakersfield, California.

____________________________________
Social Service Worker (Signature)


Printed Name of Social Service Worker: _______________________________________

Address:


Telephone:




Distribution: KCDHS, file, District Liaison: Homeless/Foster Children

Rev. 07/09                                                                                      PS-33
                               Bakersfield City School District
                                   The Advisory Bulletin

To: Principals, Secretaries, Clerks and Food Services   Date: August 20, 2009   No. 100071

Subject: CPR/First Aid Class Schedule: 2009-2010
Prepared By: Debbie Wood, Coordinator - School Health & Neighborhood Support Programs
Approved By: Randall Ranes, Director of Instructional Support Services          Page 1 of 1




                      *CPR/First Aid Training Schedule
                                  2009-10
                     (Friday)             September 18, 2009
                     (Friday)             January 22, 2010
                     (Friday)             March 19, 2010
All classes are scheduled from 8:00 a.m. – 3:00 p.m. If you have a current CPR card
and only require recertification, you may attend the morning session only. There will be
30 minutes scheduled for lunch. Please wear comfortable clothing and arrive on time.
Contact Sheila Walker, School Health & Neighborhood Support Programs, Ext. 87116,
to reserve your space in any one of these classes. Classes with less than 10 enrollees
will be cancelled. Location of CPR training to be announced at a later date.

Classes are limited so reservations are required. If you are unable to attend after you
have enrolled in a class, please contact School Health & Neighborhood Support
Programs so that someone from the waiting list may attend the class in your place.
Those enrollees who are a “no show” will be placed at the bottom of the waiting list for
another opportunity to participate in the class.

Classes can be scheduled by request at your site, but there must be a minimum of 12
participants signed up before a class can be scheduled.

*CPR stands for Cardiopulmonary Resuscitation
                                    Bakersfield City School District
                                       The Advisory Bulletin
To: PreK-8 Principals, Specially Funded Clerks and     Date: August 20, 2009   No. 100072
Designees

Subject: Specially Funded Clerk Meetings
                                                                               Page 1 of 1
Prepared By: Diane Wallace, Supervisor
Academic Improvement and Accountability
Approved By: Marvin Jones, Ed. D., Assistant Superintendent
Academic Improvement and Accountability




                     Please mark your
                   COMBINED MEETING
                    2009 – 2010 calendars

    Specially Funded Clerk Meetings
              Ed Center PDC
           8:00 a.m. - 11:00 a.m.




               Wednesday, September 23
                Tuesday, November 10
                 Tuesday, January 19
                                      Bakersfield City School District
                                          The Advisory Bulletin

To:   All Secretaries & Specially Funded Clerks                Date: August 20, 2009         No. 100073
Subject:       Deadline Dates to Get Consultants Paid in a Timely Manner
Prepared By: Steve McClain, Chief Business Official
Approved By: Michael D. Lingo, Superintendent                                                Page 1 of 1

 In order to process all Requests-for Payment for Consultants in a timely manner, the requisitions must
 be completely prepared, signed and submitted to the Office of the Chief Business Official no later than:

                                            July 20, 2009
                                           August 19, 2009
                                         September 18, 2009
                                          October 20, 2009
                                         November 16, 2009
      December, 2009 – date to be determined by the County Office-you will be notified of this date

                                              January 19, 2010
                                             February 16, 2010
                                               March 19, 2010
                                               April 20, 2010
                                                May 18, 2010
           June, 2010 – date to be determined by the County office-you will be notified of this date

 Once this office receives the Requistions, they are verified, approved by the Chief Business Official
 and then forwarded to Purchasing for processing. From there, they go to Accounts Payable.

 NOTE: If the Requistions come in after the above listed dates, the consultant will not get paid until
 the following month.

								
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