CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
TENDER DOCUMENTS
OFFICE OF THE
XEN/CON/TENDER/BBS
TENDER NOTICE NO: CE/CON/HQ/BBS/T/30/2011 Dtd: 11-10-2011
Name of work:- Bhubaneswar: Multi-purpose
Indoor Stadium: Execution of Stadium
Building, internal finishing and other allied
works.
PRICE: Rs. 10,000/-
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
-1-
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
CONTENTS
OF
TENDER DOCUMENTS
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
-2-
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
C O N T E N T S OF TENDER DOCUMENTS
Chapter. Contents
No.
1 Top Sheet
2 Tender Notice
3. Instructions to the tenderer(s)
4. Eligibility Criteria and Qualifying Criteria
5. General Conditions of contract
6. Special Conditions of Contract.
7. Technical Conditions of contract
(Additional Special Conditions of Contract)
Section – A : Specification of Civil works and concrete Mix Design.
Section – B : Conditions for supply of Cement & steel by contractor.
Section – C : Code of practice and Specifications
Section – D : Taxes and duties, royalties, price variation and completion
period etc.
Section – E : SAFETY RULES
Section – F : Felling of trees, safe working methods, provision of level
crossing and procurement of machineries by contractor.
Section – G : Price variation clause
Section – H : Drafting of vehicles, working hours, acceptance criteria of
concrete.
Section– I : Special Conditions of quality control.
Section– J : Special Conditions of Fabrication ,assembly and erection of
steel work.
Section– K : Special Conditions of planning & Execution of work
Section– L : Rate quoted/accepted
8. Scope of the work in brief.
9. Summary of works in Tender Schedules.
10. Details of works in Tender Schedule A to F.
11. Specimen format of Bank Guarantee Bond.
12. Specimen format of letter of Acceptance.
13. Questionnaires.
14. Certificate of Familiarization.
15. Declaration of Tender(s)
16. Offered Rate Sheet (Very Important)
17. Annexure – A to M.
END OF THE TENDER DOCUMENT.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
-3-
CE/Con/HQ/BBS/T/30/2011
CHAPTER-01
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
TOP SHEET
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
-4-
CE/Con/HQ/BBS/T/30/2011
CHAPTER-01
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
TOP SHEET
Office of the
Chief Engineer (Con)-HQ
Bhubaneswar-23
TENDER DOCUMENTS FOR
Name of work: Bhubaneswar: Multi-purpose
Indoor Stadium: Execution of Stadium
Building, internal finishing and other allied
works.
• Tender Notice No: CE/CON/HQ/BBS/T/30/2011 Dtd: 11-10-2011
• Date of closing of the Tender : 18-11-2011 at 12.00Hrs.
(Sealing of tender Box)
• Date of opening of the Tender: 18-11-2011 at 12.30Hrs.
• Place of opening of Tender: Offices of XEN/C/Tender/EcoRly/BBS,
DY.CE/Con/EcoRly/SBP & DY.CE/Con/EcoRly/VSKP.
• Tender documents issued to ________________________________
• Address:________________________________________________
________________________________________________
• Tender document cost - Rs.10000/- (Rs. Ten Thousand only)
Money Receipt No.____________________Dt.______
Deposited with: ________________________________
Chief Engineer (Con) -HQ
E. Co. Rly.,Bhubaneswar
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
-5-
CE/Con/HQ/BBS/T/30/2011
CHAPTER-02
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
TENDER NOTICE
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
-6-
CE/Con/HQ/BBS/T/30/2011
CHAPTER-02
EAST COAST RAILWAY
(CONSTRUCTION ORGANISATION)
TENDER NOTICE
Office of the
Chief Engineer/Con/HQ
Bhubaneswar-23
1. Tender Notice No: CE/CON/HQ/BBS/T/30/2011 Dtd. 11-10-2011
2. Sealed tenders in the prescribed form are invited by CE/CON/HQ/ECORly/CSPur/BBS on behalf
of the President of India for execution of the following works from the tenderers fulfilling the
requisite eligibility criteria:-
Ite Name of work Approxim Earnest Date of Date of Cost of
m ate Value Money closing of opening of Tender
No. (Rs.) Deposit Tender(Seal tender docum
(Rs) ing of ent
tender box) (Rs)
1 Bhubaneswar: Multi-
purpose Indoor Stadium:
6,39,780 18-11-11 18-11-11
Execution of Stadium 979.57
At At 10000
Building, internal Lakhs 12.30 Hrs.
12.00 Hrs.
finishing and other allied
works.
3. Eligibility criteria for participation in the Tender :- Tenderer(s) must fulfil/satisfy the
following eligibility criteria for participating in this tender and consideration of their offers.
3.1 The tenderer(s) should have physically completed within qualifying period i.e. three
previous financial years and current financial year (even though the work might have
commenced before the qualifying period) at least one similar single work for a minimum
value of 35% of advertised tender value in Railways or any other Govt/Semi-Govt
Organisation in one single contract agreement.
Similar nature of work means: - “Construction of multistoried buildings of RCC
Frame structure”.
3.1.1 The total value of similar nature of work completed during the qualifying period and not
the payments received within qualifying period alone, shall be considered.
In case, the final bill of similar nature of work has not been passed and final
measurements have not been recorded, the paid amount including statutory deduction
shall be considered. If final measurements have been recorded and work has been
completed with negative variation, then also the paid amount including statutory deduction
shall be considered.
However, if final measurements have been recorded and work has been completed with
positive variation but variation has not been sanctioned, original agreement value or last
sanctioned agreement value whichever is lower shall be considered for judging eligibility.
3.1.2 In case of composite works involving combination of different works, even separate
completed works of required value shall be considered while evaluating the eligibility
criteria. For example, in a tender for bridge works where similar nature of work has been
defined as bridge works with pile foundation and PSC superstructure, a tenderer, who has
completed one bridge work with pile foundation of value at least equal to 35% of tender
value and also has completed one bridge work with PSC superstructure of value at least
equal to 35% of the tender value, shall be considered as having fulfilled the eligibility
criterion of having completed single similar nature of work.
3.2The total contractual payments received by the tenderer(s) during three previous financial
years and the current financial year should be minimum 150% of advertised tender value.
In support of this the tenderer(s) should submit audited balance sheet duly certified by the
Chartered Accountant.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
-7-
CE/Con/HQ/BBS/T/30/2011
NB :
(A) Current financial year means, the financial year in which the tender is opened.
Financial year means on and from 1 st April to 31st March.
(B)The “tenderer(s)” mentioned in para 3.1 and 3.2 above means – In the “name
and style”, the tenderer(s) who are submitting their offers in the capacity of
individual/proprietary/partnership firms etc.
© Normally, the credentials (technical and financial) should be in the “name and
style” of the tenderer(s) who are submitting their offer as a tenderer(s).
(D)The tenderer(s) who have acquired necessary credentials (technical and
financial) as a constituent in the partnership/Joint Venture firm, such
apportioned credentials (technical and financial) will also be considered.
(Documents shall be furnished).
(E)The credentials (technical and financial) with regard to execution and physical
completion of single similar work and contractual receipts should pertain to the
qualifying period i.e. within the current financial year and three previous financial
years.
(F) Joint Ventures will not be allowed to participate in this tender.
(G) Authentic copy of documents should be furnished by the tenderer(s) along with
their offer to fulfill the eligibility criteria otherwise their offers will not be
considered and summarily rejected.
4. The tenderer should also submit the following documents along with their offer.
4.1 List of personnel, organization available on hand and proposed to be engaged for
the subject work.
4.2 List of Plant & Machinery available on hand (own) and proposed to be inducted (own
and hired to be given separately) for the subject work.
4.3 List of works physically completed in the last 03(three) financial years under
Govt./Semi Govt. organizations giving description of work, organization for whom
executed, approximate value of contract at the time of award, date of award and date
of scheduled completion of work. Date of actual start, actual completion and final
value of contract should also be given.
4.4 List of works on hand indicating description of work, contract value, approximate value
of balance work yet to be done and date of award.
NOTE :In case of items 4.3 & 4.4 above, supportive documents/certificates from the
organizations with whom they worked/are working should be furnished.
Certificates from private individuals for whom such works are executed/being
executed shall not be accepted.
5.0 The credential certificates as per para 3.1 above to be furnished by the tenderers
should contain the basic information such as (i) Contract Agreement No., (ii) Detailed
nature of work executed, (iii) Date of physical completion of work, (iv) Total amount
received, (v) Name & Style in whose favour the credential certificate is issued.
6.0Tenderers must comply the “Mandatory Requirements” as per Para 12, Chapter-3
(Instructions to tenderers).
7.0.The contract period of the works for completion is 20(Twenty) months from the
date of issue of the Acceptance Letter .
8.0.The Tenderers who fulfill the above eligibility criteria are requested to collect the
tender document in person or through their authorized representative on production
of required amount of money receipt as mentioned above per set in support of the
deposit towards the cost of tender document (Non-refundable) made either with
Divl.Cashier/Con/E.Co.Rly/ CSPur/ Bhubaneswar-23 or any Station
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
-8-
CE/Con/HQ/BBS/T/30/2011
Master/Superintendent of E.Co.Railway against Est No.CAO/C/BBS/11-12/Estt/EN-
BBS/52/104/OR,Allocation No: 52/DF-II.
9.0. Tender documents are obtainable from the offices of the XEN/Con/ Tender/E.Co.Rly/
Bhubaneswar, Dy.Chief Engineer/Con/E.Co.Rly/Visakhapatnam & Dy.Chief
Engineer/Con/E.Co.Rly/ Sambalpur on any working day during office working hours
from 27-10-2011 to 17-11-2011. Tender documents are also available on website
www.eastcoastrail.indianrailways.gov.in & http://tenders.gov.in and the
same can be down loaded and used as tender document for submitting the offer. This
facility is available free of cost. However, the cost of tender document as indicated
above will have to be deposited by the Tenderer in the form of a bank draft payable
in favour of FA & CAO/Con/E.Co.Railway/Bhubaneswar along with the tender
document. This should be paid separately and not clubbed with the Earnest Money
deposit. Tenders received without the cost of tender document will be summarily
rejected. In case of any discrepancy between the tender documents down loaded
from internet and the master copy available in the office, the latter shall prevail and
will be binding on the Tenderer(s). No claim on this account will be entertained.
10.0 The tender form is not transferable.
11.0 The earnest money required may be deposited in any acceptable form as mentioned in
the tender document except EMD in the shape of Bank Guarantee which is not
acceptable.
12.0 The tender box will be closed at 12.00 Hrs. of tender opening day and the tenders will
be opened in presence of the tenderers at 12.30 Hrs. on the same day in the offices of
Executive Engineer(Con) / Tender /E.Co.Railway/Bhubaneswar-23, Dy.Chief
Engineer(Con)/E.Co.Railway/ Sambalpur, and Dy.Chief Engineer/Con/VSKP.If the date
of opening happens to be a BANDH or Holiday, the tender will be opened at the
same time on the following working day. No tender documents will be sent by post,
but Tenders received by posts will be accepted, however Tenderers are advised to post
the tenders well in advance so as to reach in time at either of the following addresses:-
(1)Executive Engineer(Con)/Tender /E.Co.Rly/C-67/F, Rail Vihar, Chandrasekharpur,
Bhubaneswar – 23
(2)Dy.Chief Engineer(Con) E.Co. Rly., DRM office Complex, Dondaparthy, Visakhapatnam
– 530 016.
NOTE:- Railway shall not be responsible for any delay whatsoever with regards to postal
tender. Tenderers are also advised to clearly mention the name of the work & Tender
Notice No. and date of opening at the top of the envelope and it should be enclosed in
another envelope to avoid opening inadvertently. Name of work, tender Notice No. &
date of opening should be mentioned on both the envelopes and the tenders will be
opened at 12.30 hrs. on the same day at all the above places.
13.0 The Railway reserves the right to cancel the tender or reject any or all tenders without
assigning any reasons thereof.
14.0 The prospective tenderers are advised to visit the website one week before the date of
opening of tender to note any changes/corrigenda issued for this tender. Website:
www.eastcoastrail.indianrailways.gov.in OR http://tenders.gov.in
XEN/C/Tender/BBS
For Chief Engineer/C/HQ/Bhubaneswar
For & on behalf of President of India.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
-9-
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
CHAPTER-03
INSTRUCTIONS TO TENDERERS
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 10 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-03
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
INSTRUCTIONS TO TENDERERS
1. Name of work: - Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
2. Approximate value of Tender : Rs. 9,79,56,835/-
3. (a) Date of closing of Tender | As mentioned in the Top Sheet
(b) Date of opening of Tender | (Chapter-1) and tender notice
(c) Place of opening of Tender | (Chapter-2)
4. Availability of Tender documents: Tender documents are obtainable from the offices of
the Executive Engineer(Con)/ Tender /E.Co.Rly/Chandrasekharpur/ Bhubaneswar – 23 or
Dy. Chief Engineer/Con/E.Co.Railway, Sambalpur or Dy.Chief Engineer/Con/E.Co.
Railway/Visakhapatnam on any working day during office working hours from 27-10-2011
to 17-11-2011 on production of money receipt in support of Rs.10,000/- (Rs. Ten
Thousand only) non-refundable deposited with Divl.
Cashier/Con/EcoRly/C.S.Pur/Bhubaneswar – 23 or any Station Master /station
superintendent of E.Co. Railway against Est No.CAO/C/BBS/11-12/Estt/EN-
BBS/52/104/OR,Allocation No: 52/DF-II.
4.1. Tender documents are also available on website www.eastcoastrailway.gov.in &
http://tenders.gov.in. and the same can be down loaded and used as tender document for
submitting the offer. This facility is available free of cost. However, the cost of tender
document as indicated above in para 4 will have to be deposited by the tenderer in the form
of a bank draft payable in favour of FA & CAO/Con/E.Co.Rly/BBS along with the tender
document. This should be paid separately and not clubbed with the Earnest Money deposit.
Tenders received without the cost of tender document will be summarily rejected.
4.2 Tender documents must be submitted duly completed in all respect in a sealed envelope
duly super-scribing the Tender Notice No. and the name of work in the tender boxes
provided in the offices of Executive Engineer(Con)/Tender /E.Co.Rly /Chandrasekharpur/
Bhubaneswar – 23 or Dy. Chief Engineer/Con/E.Co.Railway, Sambalpur or Dy.Chief
Engineer/ Con/E.Co. Railway/Visakhapatnam within 12.00 hrs. of tender opening day.
No tender document will be sent by post but Tenders received by posts will be accepted,
however Tenderers are advised to post the tenders well in advance so as to reach in time at
either of the following addresses (i) Executive Engineer(Con)/ Tender /E.Co.Rly, C-67/F, Rail
Vihar, Chandrasekharpur, Bhubaneswar-751023 & (ii) Dy.Chief Engineer(Con) E.Co. Rly.,
DRM office complex, Dondaparthy, Visakhapatnam – 530016.
NOTE:- Railway shall not be responsible for any delay in whatsoever with regards to postal
tender. Tenderers are also advised to clearly mention the name of the work & Tender Notice
No. and date of opening at the top of the envelope and it should be enclosed in another
envelope to avoid opening inadvertently. Name of work, tender Notice No. & date of
opening should be mentioned on both the envelopes and the tenders will be opened at
12.30 hrs. on the same day at all the above places.
4.3 Tenderer(s) are free to down load the tender document from the web site at their risk
and cost for the purpose of perusal and to use the same as Tender Document, if so desire,
for submitting their offer, if the offer of any tenderer who has submitted the tender
document down loaded from the web site is accepted, the Contract agreement will be
prepared based on the master copy of the document and will be binding on the contractor.
No claim on this account will be entertained.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 11 -
CE/Con/HQ/BBS/T/30/2011
4.4 The prospective tenderers are advised to visit the website one week before the date of
opening of tender to note any changes/corrigenda issued for this tender.Website:
www.eastcoastrail.indianrailways.gov.in OR http://tenders.gov.in
4.5 Tenderer(s) may note that if any change/ addition/deletion/alterations are found to
have been made by them in the tender documents which may be detected/ noticed at any
stage even after award of the contract, administrative action including banning of business
would be taken against such tenderers. In addition, the tenderer(s)/ bidders will be liable
to be prosecuted under law
5.0 If the required information asked for in the specified proforma attached in the tender
document are not furnished, the tender will be otherwise treated incomplete and hence will
not be considered.
6.0 Tender which are received after the date and/ or time specified may not be considered.
7.0 Tenderer(s) shall sign every page of the tender documents along with enclosures
serially numbered.
8.0 If the documents viz. partnership deed is not submitted along with the tender, the
tender will be treated as having been submitted by individual signing the tender documents.
9.0 The tenderer(s) whether sole proprietor, a limited company or a partnership firm, if
they want to act through agent or individual partner(s) should submit along with the tender
or at a later stage, a power of attorney duly stamped and authenticated by a Notary Public
or by Magistrate in favour of the specific person.
10.0 Tender should furnish an attested BARCHART, activity-wise detailed programme to
complete the work.
11.0 The tender should be accompanied by duly filled in mandate form for EFT as per
proforma given an Annexure-M.
12.0 The tenderer(s) must fullfil/satisfy the following mandatory requirements
failing which their offers shall be summarily rejected.
MANDATORY REQUIREMENTS :
(i) Earnest Money in the acceptable form.
(ii) Cost of the Tender document in the form of Bank Draft in case the
tender document is down-loaded from web site.
(iii) The complete set of Tender Document duly filled in and duly signed by
the tenderer(s).
(iv) Authentic copies of documents in support of formation/registration of
the company/firm/legal authorization of the person to deal with the
tender/ notarized/registered copies of the documents wherever
required as per tender conditions.
(v) Supportive documents/certificates from competent officials to be
submitted regarding technical and financial eligibility criteria as per
paras 3.1 and 3.2 respectively of tender notice (Chapter-2).
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 12 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-04
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ELIGIBILITY CRITERIA
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 13 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-04
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ELIGIBILITY CRITERIA
1.0 Contractors who have adequate experience and resources to adhere to the
specifications and completion schedule should participate in this tender.
2.0 The earnest money required can be deposited in any acceptable form as
mentioned in the tender document but EMD in the shape of Bank Guarantee is
not acceptable.
2.1. Tender documents are obtainable from the offices as indicated in the tender
notice. Tender documents are also available on website
www.eastcoastrail.indianrailways.gov.in & http://tenders.gov.in and the
same can be down loaded and used as tender document for submitting the offer.
This facility is available free of cost. However, the cost of tender document as
indicated above will have to be deposited by the Tenderer in the form of a bank
draft payable in favour of FA & CAO/Con/E.Co.Railway/Bhubaneswar along with
the tender document. This should be paid separately and not clubbed with the
Earnest Money deposit.
3.0. Eligibility Criteria:-Eligibility criteria for participation in this Tender are indicated
below;-Tenderer(s) should fulfil the following eligibility criteria prescribed for
participating in the tender.
3.1 The tenderer(s) should have physically completed within qualifying period i.e.
three previous financial years and current financial year (even though the work
might have commenced before the qualifying period) at least one similar single
work for a minimum value of 35% of advertised tender value in Railways or any
other Govt/Semi-Govt Organisation in one single contract agreement.
Similar nature of work means:- “Construction of multistoried buildings
of RCC Frame structure”.
3.1.1 The total value of similar nature of work completed during the qualifying period
and not the payments received within qualifying period alone, shall be
considered.
In case, the final bill of similar nature of work has not been passed and
final measurements have not been recorded, the paid amount including statutory
deduction shall be considered. If final measurements have been recorded and
work has been completed with negative variation, then also the paid amount
including statutory deduction shall be considered.
However, if final measurements have been recorded and work has been
completed with positive variation but variation has not been sanctioned, original
agreement value or last sanctioned agreement value whichever is lower shall be
considered for judging eligibility.
3.1.2 In case of composite works involving combination of different works, even
separate completed works of required value shall be considered while evaluating
the eligibility criteria. For example, in a tender for bridge works where similar
nature of work has been defined as bridge works with pile foundation and PSC
superstructure, a tenderer, who has completed one bridge work with pile
foundation of value at least equal to 35% of tender value and also has completed
one bridge work with PSC superstructure of value at least equal to 35% of the
tender value, shall be considered as having fulfilled the eligibility criterion of
having completed single similar nature of work.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 14 -
CE/Con/HQ/BBS/T/30/2011
3.2 The total contract amount received by the tenderer(s) during three previous
financial years and the current financial year should be minimum 150% of
advertised tender value. In support of this the tenderer(s) should submit audited
balance sheet duly certified by the Chartered Accountant.
NB :
(A) Current financial year means, the financial year in which the tender is opened. Financial
year means on and from 1st April to 31st March.
(B)The “tenderer(s)” mentioned in para 3.1 and 3.2 above means – In the “name and style”,
the tenderer(s) who are submitting their offers in the capacity of
individual/proprietary/partnership firms etc.
© Normally, the credentials (technical and financial) should be in the “name and style” of the
tenderer(s) who are submitting their offer as a tenderer(s).
(D)The tenderer(s) who have acquired necessary credentials (technical and financial) as a
constituent in the partnership/Joint Venture firm, such apportioned credentials (technical
and financial) will also be considered. (Documents shall be furnished).
(E)The credentials (technical and financial) with regard to execution and physical completion
of single similar work and contractual receipts should pertain to the qualifying period i.e.
within the current financial year and three previous financial years.
(F) Joint Ventures will not be allowed to participate in this tender.
(G) Authentic copy of documents should be furnished by the tenderer(s) along with their offer
to fulfill the eligibility criteria otherwise their offers will not be considered and summarily
rejected.
4.0. The tenderer should also submit the following documents along with the tender.
4.1 List of personnel, organization available on hand and proposed to be engaged for
the subject work.
4.2 List of Plant & Machinery available on hand (own) and proposed to be inducted
(own and hired to be given separately) for the subject work.
4.3 List of works physically completed in the last 03(three) financial years under
Govt./Semi Govt. organizations giving description of work, organization for whom
executed, approximate value of contract at the time of award, date of award and
date of scheduled completion of work. Date of actual start, actual completion and
final value of contract should also be given.
4.4 List of works on hand indicating description of work, contract value, approximate
value of balance work yet to be done and date of award.
NOTE :In case of items 4.3 & 4.4 above, supportive documents/certificates from the
organizations with whom they worked/are working should be furnished.
Certificates from private individuals for whom such works are executed/being
executed shall not be accepted.
5.0 The credential certificates as per para 3.1 above to be furnished by the tenderers
should contain the basic information such as (i) Contract Agreement No., (ii)
Detailed nature of work executed, (iii) Date of physical completion of work, (iv)
Total amount received, (v) Name & Style in whose favour the credential
certificate is issued.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 15 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-05
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
GENERAL CONDITIONS OF CONTRACT
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 16 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-05
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
GENERAL CONDITIONS OF CONTRACT
1. GENERAL
1.1 The tenderer(s) should not put any unusal condition from their side contradicting
terms and conditions in the tender documents. Such unusal/contradictory
conditions may not be considered.
1.2 PROGRAMME IN THE FORM OF BAR CHART FOR COMPLETION OF WORK,
MACHINERY DEPLOYMENT FOR ACHIEVING THE PROGRAMMED PROGRESS MUST
BE SUBMITTED ALONG WITH THE TENDER.
1.3 PLEASE FILL IN REQUIRED INFORMATION ASKED FOR IN THE SPECIFIED
PROFORMA ATTACHED IN THE TENDER DOCUMENT. TENDER WILL BE OTHER
WISE TREATED INCOMPLETE AND HENCE WILL BE LIABLE FOR REJECTION.
1.4 THE QUANTITY SHOWN IN THE SCHEDULES ARE APPROXIMATE AND ARE LIKELY
TO VARY ON EITHER SIDE (+/-) AS PER CLAUSE-2 OF SPECIAL CONDITIONS OF
CONTRACT (CHAPTER-06).
1.5 THE TENDERER(S) SHALL QUOTE UNIFORM PERCENTAGE (WITHOUT FRACTION /
DECIMAL) ABOVE OR BELOW OVER THE SCHEDULE OF ITEMS GIVEN IN THE
SCHEDULES INDICATING ABOVE OR BELOW CLEARLY IN THE RATE SHEET ONLY.
1.6 NO MOBILISATION, MACHINERY OR ANY OTHER ADVANCES WILL BE ALLOWED
FOR THIS WORK UNLESS OTHERWISE SPECIFIED.
2. TENDER DOCUMENT
2.1 Tenderers are required to submit their offer on the Railway Administration’s
prescribed tender form and the tenderer/ tenderers shall quote his/their rates
therein as required
2.2 Tender must be enclosed in sealed cover super-scribing thereon the name of the
work and the Tender Notice No. and must be deposited in the Tender box in any
one of the office within the prescribed time as mentioned in the Tender Notice.
Tenderer(s) are requested to be present at the time of opening of tender.
Tenders which are received after the date and/or time specified may not be
considered.
2.3 Tenders containing over writing, additions, alterations, erasures, obliterations and
other discrepancies may be considered only if corrections made by the
Tenderer(s) are properly attested by the Tenderer(s) with his/their signature.
2.4 The Tenderer(s) shall sign every page of the tender documents alongwith
enclosures serially numbered and submit all of them with the tender.
2.5 The tenderer(s) should quote rates both in figures and in words. Wherever there
is a difference between the rates quoted in figures and in words, the rate quoted
in words will be considered as correct.
2.6 COMPANY PROFILE
2.6.1 Tenderer(s) should specifically and fully disclose in his/their respective tender,
their respective constitutions and submit along with each tender attested copies
of documents like partnership deed, Articles and Memorandum of Association,
Certificate of Incorporation etc., if any, in support of such disclosures. If
Tenderer(s) is/are a firm i.e. partnership business, it should be stated whether
the same is Registered under the Indian Partnership Act, and the name and
address of all the partners of the firm should be fully disclosed. The Railway
Administration shall always have the liberty to demand production of the original
partnership deed of the said documents and also to make such further and other
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 17 -
CE/Con/HQ/BBS/T/30/2011
inquiries regarding the constitution of the Tenderer(s) as may be considered
necessary.
2.6.2 The tenderer shall clearly specify whether the tender is submitted on his own or
on behalf of a partnership concern. If the tender is submitted on behalf of a
partnership concern, he should submit the certified copy of partnership deed
along with the tender and authorisation to sign the tender documents on behalf of
partnership firm. If these documents are not enclosed along with tender
documents, the tender will be treated as having been submitted by individual
signing the tender documents. The Railway will not be bound by any power of
attorney granted by the tenderer or by changes in the composition of the firm
made subsequent to the execution of the contract. It may, however recognise
such power of attorney and changes after obtaining proper legal advice, the cost
of which will be chargeable to the contractor.
2.6.3 The tenderer whether sole proprietor, a limited company or a partnership firm if
they want to act through agent or individual partner(s) should submit alongwith
the tender or at a later stage, a power of attorney duly stamped and
authenticated by a Notary Public or by Magistrate in favour of the specific person
whether he/they be partner(s) of the firm or any other person specifically
authorising him/them to submit the tender, sign the agreement, receive money,
witness measurements, sign measurement books, compromise, settle, relinquish
any claim(s) preferred by the firm and sign “No Claim Certificate” and refer all or
any disputes to arbitration.
2.7 PROGRAMME OF COMPLETION OF WORK
2.7.1 The Tenderer(s) shall give a comprehensive list of plant and machinery which
he/they propose(s) to use in the execution of work.
2.7.2 Tenderer(s) shall submit along with tender an attested BARCHART, Activity wise
detailed programme of how he/they plan to complete the work in the time frame
stipulated in the tender along with details of machinery proposed to be deployed
to achieve the same. It may please be noted that tender not accompanied by
this programme are liable to be rejected.
2.8 REFERENCE TO RULE BOOK AND DRAWINGS
2.8.1 The drawings for the works as available can be seen in the office of the concerned
Chief Engineer/Con/E.Co.Railway, Chandrasekharpur, Bhubaneswar or in the
office of the concerned Dy.Chief Engineer/Con as the case may be at any time
during office hours.
2.8.2 The terms “Correction Slip” as referred to in this tender document includes the
following terms also.
Addendum Slip
corrigendum slip
Addendum slip and corrigendum slip which are issued in consecutive serials.
2.9 S.E. Railways General Conditions of Contract 2001 with upto date correction slips
and USSOR 2010 with “Indian Railways Unified Standard Specifications” (Vol-I &
II)2010 can be seen at the offices from where tender documents are made
available. Copies of the same can be obtained on payment of an amount
specified for copy of each Volume on any working day during office hours from
the office of General Manager,E.Co.Railway, C.S.Pur, Bhubaneswar –23 subject to
availability.
3. EARNEST MONEY DEPOSIT (EMD)
3.1 The Tender must be accompanied by a sum equivalent to the following which
shall be rounded to the nearest Rs. 10/-.
Value of the work EMD
(Tender Value)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 18 -
CE/Con/HQ/BBS/T/30/2011
For works estimated to 2% of the estimated cost of the work.
cost upto Rs.1 crore.
For works estimated to Rs. 2 lakhs plus ½% (half percent) of the excess of
cost more than Rs.1 estimated cost of work beyond Rs.1 crore subject to
crore. a maximum of Rs.1 crore.
(i) The Earnest Money should be in cash or in the form of deposit receipts, pay
orders or demand drafts executed by State Bank of India or any of the
Nationalized Banks or by a Scheduled Bank.
(ii) These forms of earnest money are to be endorsed in the name of FA &
CAO(Con)/ E.Co.Railway/Bhubaneswar. Earnest Money in shape of Bank
Guarantee bond will not be accepted.
3.2 The sum mentioned as Earnest Money for each Tender, if desired by Tenderer(s)
can be deposited in Cash with the FA & CAO(C), E.Co Railway, C.S.Pur,
Bhubaneswar –23 and the receipt for the deposit should accompany the Tender.
In making such deposit, the name of the work for which the money is deposited
must be clearly stated in writing in the receipt.
3.3 Earnest Money should be submitted in acceptable form. In case the Earnest
Money is not deposited in the acceptable form as stated above along with Tender,
the Tender will be rejected.
3.4 Tender without Earnest Money Deposit will not be considered and the tender will
be rejected.
3.5 The Tenderer(s) shall hold the offer open for a period 90 days from the date of
opening of Tender. It is understood that the Tender Documents have been
sold/issued to the Tenderer(s) and the Tenderer(s) is/are being permitted to
tender in consideration of stipulation on his/their part that after submitting
his/their tender, he/they will not resile from his/their offer or modify the terms
and conditions thereof in a manner not acceptable to the Chief Administrative
Officer(C)/Chief Engineer(C)/Dy.CE/Con of the E.Co. Railway. Should the
Tenderer(s) fails to observe or comply with the foregoing stipulations, the amount
deposited as Earnest Money for the due performance of the above stipulation
shall be forfeited by the railway. If the Tender is accepted, the amount of
Earnest Money will be retained towards part of Security Deposit for the due and
faithful fulfillment of the contract.
3.6 The Earnest Money of the Unsuccessful Tenderer(s) as here in before provided
will be returned to the Unsuccessful Tenderer(s) but the Railway shall not be
responsible for any loss or depreciation that may happen to the Earnest Money
for the due performance of the stipulation to keep the offer open for the period
specified in the Tender documents or to the Earnest Money while in their
possession, nor be liable to pay interest thereof.
3.7 The Earnest Money deposited by the successful Tenderer(s) will be retained
towards the part of Security Deposit for the due and faithful fulfilment of the
Contract but shall be forfeited if the Contractor(s) fails to execute the Agreement
Bond within 15 (fifteen) days after issue of letter of acceptance to that effect or
commence the work within 15 (fifteen) days from issue of letter of acceptance.
3.8 It is the responsibility of the contractor while submitting FDR along with
the tender as EMD/SD/BG to ensure that FDRs obtained from the issuing
bank are with automatic renewal facility so that when the FDRs become
due forrenewal there will be no need to part with those FDR lodged for
safe custody. Railway administration will not be responsible for loss of
interest to the contractor if he fails to-comply this while submitting FDRs
along with tender.
4 DOCUMENTS AND OTHER CONDITIONS
4.1 The submission of a tender by a tenderer(s) shall be deemed to imply and taken
as indicating that he has read, understood and abided by the conditions stated
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 19 -
CE/Con/HQ/BBS/T/30/2011
therein General Condition of Contract 2001 Volume – 2 including correction slips
and USSOR 2010 with “Indian Railways Unified Standard Specifications” (Vol-I &
II)2010 issued up to the date of opening of tender.
4.2 A certificate may be attached along with the Tender papers that the Tenderer(s)
has/have purchased and General Condition of Contract of 2001 with correction
Slips for P.Way items and USSOR 2010 with “Indian Railways Unified Standard
Specifications” (Vol-I & II) 2010 up to the date of opening of the tender and gone
through all the conditions of contract and rates, specifications, etc. embodied
therein.
4.3 Certificates of completion of work and work under progress in support of the
execution of similar type of work mentioned in the tender must be submitted
along with the tender issued by the concerned authority of any Government /
Semi Government organisation under whom the work executed. The certificate
should contain name of work, agreement/work order No, value of the work, date
of award, date of completion , total amount paid.
4.4 When work is tendered for by a firm or company of contractors, the tender shall
be signed by the individual legally authorised to enter into commitments on their
behalf.
4.5 If the Tenderer(s) expires after the submission of his/their Tender or after the
acceptance of his/their Tender, the Railway shall deem such Tender cancelled. If
a partner of a Firm expires after submission of their Tender or after the
acceptance of their tender, the Railway shall deem such Tender as cancelled
unless the Firm retains its character legally acceptable.
4.6 If the Tenderer(s) deliberately gives/give wrong information in his/their Tender or
creates/create circumstances for the acceptance of his/their Tender, Railway
reserve the right to reject such tender at any stage.
4.7 The following documents should be submitted along with the tender.
(a) List of personnel, organisation available on hand and proposed to be
engaged for the subject work.
(b) List of Plant & Machinery available on hand (own) and proposed to be
inducted (own and hired to be given separately) for the subject work.
4.8 The authority for the acceptance of the Tender will rest with the Railway. It shall
not be obligatory on the said authority to accept the lowest tender or any other
tender and no tenderer(s) shall demand any explanation for the cause of rejection
of his/their tender not the Railway undertake to assign reasons for declining to
consider or reject any particular tender or tenders. The Railways reserve the right
to accept the Tender either for the full quantity of work or part thereof or divide
the works amongst more than one Tender without assigning any reasons for any
such actions.
4.9 Should a Tenderer(s) find discrepancies in or omission from the drawings or any
of the Tender Forms, or should be in doubt as to their meanings, he/they should
at once, notify the authority inviting the Tender who may send a written
instructions to all Tenderer(s). It should be understood that every endeavour has
been made to avoid any error which can naturally effect the basis of the Tender
and the successful Tenderer(s) shall take upon himself/themselves and provide
for the risk of any error which may subsequently be discovered and shall make no
subsequent claim on account thereof.
4.10 Tender documents in which Tender is submitted by Tenderer(s) shall become the
property of the Railway and the Railway shall have no obligation to return the
same to the Tenderer(s).
(a) Before submitting a Tender, the Tenderer(s) will be deemed to have satisfied
himself/themselves by actual inspection of the site and locality of the work
that all conditions liable to be encountered during the execution of the works
are taken into account and that the rates he/they enters/enter in the Tender
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 20 -
CE/Con/HQ/BBS/T/30/2011
Forms are adequate and all inclusive, to accord with the provisions in Clause –
37 of the General Conditions of Contract as amended and corrected from time
to time for the completion of works to the entire satisfaction of the Engineer-
in-charge.
(b) When work is tendered for by a firm or company of contractors, the tender
shall be signed by the individual legally authorised to enter into commitments
on their behalf.
(c) The Railway will not be bound by any power of attorney granted by the
tenderer or by changes in the composition of the firm made subsequent to the
execution of the contract. It may, however, recognise such power of attorney
and changes after obtaining proper legal advice, the cost of which will be
chargeable to the contractor.
4.11 The successful Tenderer(s) shall be required to execute an Agreement with the
President of India acting through the East Coast Railway for carrying out the work
according to General Conditions of Contract, Special Conditions/Specifications
annexed to the tender and specifications for work and materials as laid down in
general conditions of contract and specifications, Part IV of South Eastern
Railway as amended/corrected upto the date of opening of tender.
4.12 The Tenderer(s) whose tender is accepted shall appear at the office of the
General Manager/Chief Administrative Officer(Con)/Chief Engineer(Con)/Dy.Chief
Engineer (Con),.E.Co..Railway, as the case may be in person or in case of a Firm
or Corporation, a duly authorized representative thereof shall so appear to
execute the Contract documents within 15 (fifteen) days after issue of letter of
acceptance. Failure to do so shall constitute breach of the Agreement effected by
the acceptance of the Tender in which case the earnest money accompaning the
tender shall be forfeited by the Railway without prejudice to any other rights or
remedies.
4.13 In the event of any tenderer whose tender is accepted shall refuse to execute /
does not execute the contract documents as here in before provided, the Railway
may determine that such tenderer(s) has/have abandoned the contract and there
upon his/their tender and acceptance letter thereof shall be treated as cancelled
and the Railway shall be entitled to forfeit the full amount of earnest money and
to recover the damages for such default as per Clause No. 62 of General
Conditions of Contract and Standard Specifications-2001, Vol-2 corrected upto
the date of opening of tenders.
4.14 In case of non acceptance of a tender by the Railway Administration for any
reason whatsoever, the Tenderer(s) cannot claim for any expenses incurred by
him/them in submitting the Tender for the work or for any other account.
4.15 Where there is any conflict between the instructions to Tenderers, Special
Conditions with stipulation and condition in these tender particulars in one hand,
and E.Co.Railway Engineering Department’s Unified Standard Schedule of Rates
2010, S.E.Railways General Condition of Contract 2001 & Indian Railways Unified
Standard Specifications (Vol-I & II)2010 with corrections slips issued up to the
date of opening of tender on the other hand, the former shall prevail.
4.16 All the works included in the tender/contract shall be completed in all respect
within the time specified in tender document.
4.17 Unusal terms and conditions in offers are liable to be ignored.
4.18 These instructions to the Tenderer(s) shall be deemed to form a part of the
tender document.
For On Behalf Of The PRESIDENT OF INDIA
The above conditions are under stood and accepted by me/us.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 21 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-06
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SPECIAL CONDITIONS OF CONTRACT
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 22 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-06
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SPECIAL CONDITIONS of Contract
1 GENERAL:
1.1 Principal items of works to be carried out by the tenderer/contractor are as noted
in the schedule of works viz. Schedules annexed with the Tender /Agreement.
1.2 The quantities of works to be carried out by the tenderer / contractor will be as
mentioned in the work order/ Agreement.
1.3 The approximate value of the work is specified in the Tender Notice /Agreement.
1.4 Plans for the works as may be available, may be inspected in the Office of the
concerned Chief Engineer(Con)/E. Co. Railway/Chandrasekharpur/Bhubaneswar
or in the office of the concerned Dy.Chief Engineer(C).
1.5 (i) The successful tenderer/contractor will have to maintain all works excepting
earth work, supply of ballast and turfing for a period of 06(six) Calendar months
unless otherwise specified from the certified date of completion without any extra
cost to the Railway.
(ii) In case of P.Way works , the contractor shall maintain the same at free of
cost till six months from completion of the work or till allowing regular train
services on the track which ever is earlier.
1.6 No Mobilisation, Machinery or any other advances will be allowed for this work
unless otherwise specified.
1.7 All the works included in the tender/contract shall be completed within the time
specified in the tender /agreement.
1.8 The additional special conditions dealt in the document, Instructions to
Tenderer(s) and the stipulations made in the Schedules of items of works shall
govern the works under this contract, in addition to and/or in part supersession of
the General Conditions of Contract Vol.2 of 2001 and USSOR 2010 with “Indian
Railways Unified Standard Specifications” (Vol-I & II) 2010 corrected up to date
of opening of tender.
1.9 Where there is any conflict between the instructions to Tenderers, Special
Conditions with stipulation and condition in these tender particulars in one hand,
and E.Co.Railway Engineering Department’s Unified Standard Schedule of Rates
2010, S.E.Railways General Condition of Contract 2001 & Indian Railways Unified
Standard Specifications (Vol-I & II) 2010 with corrections slips issued up to the
date of opening of tender on the other hand, the former shall prevail.
1.10 Any notes appearing in the Schedule of Quantities and Rates will take precedence
over Additional Special Conditions of Contract and also S.E. Railway’s GENERAL
CONDITIONS OF CONTRACT & SPECIFICATIONS. The Railway will take for
granted that Tenderer(s) has/have acquainted himself/themselves with all terms
and words used in the tender documents before submitting the tender.
1.11 Any specifications/conditions stated by the Tenderer(s) in the covering letter
submitted by him/them along with the tender shall be deemed to be a part of the
contract only to such an extent as has been expressly accepted by the Railway.
1.12 All measurements, methods of measurements, meaning and item of specifications
and interpretation of Special Conditions of Contract given and made by the
Railway or by the Engineer on behalf of the Railway shall be final and binding and
shall be considered as “excepted matters” in terms of condition No. 63 and as
modified in the GENERAL CONDITIONS OF CONTRACT.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 23 -
CE/Con/HQ/BBS/T/30/2011
1.13 Any change in the address of the contractor shall be forthwith intimated in writing
to the Railways. The Railway will not be responsible for any loss or inconvenience
suffered by the contractor on account of his failure to comply with this.
1.14 The Railway Administration reserves the right to alter the detailed plans and
sections and to carry out minor alternations in the plans resulting in the
corresponding increase/decrease in the quantity of work without being liable to
pay enhanced rates for the work and to allow extra time for completion of the
work.
2. VARIATION IN CONTRACT QUANTITIES:
The procedure detailed below shall be adopted for dealing with variations in
quantities during execution of works contracts:-
2.1) Individual NS items in contracts shall be operated with variation of plus or minus
25% and payment would be made as per the agreement rate. For this no finance
concurrence would be required.
2.2) In case of increase in quantity of an individual item by more than 25% of the
agreement quantity is considered unavoidable, the same shall be got executed by
floating a fresh tender. If floating a fresh tender for operating that item is
considered not practicable, quantity of that item may be operated in excess of
125% of the agreement quantity subject to the following conditions.
(a). Operation of an item by more than 125% of the agreement quantity needs the
approval of an officer of the rank not less than S.A.Grade.
(i). Quantities operated in excess of 125% but upto 140% of the agreement quantrity
of the concerned item, shall be paid at 98% of the rate awarded for that item in
that particular tender.
(ii). Quantities operated in excess of 140% but upto 150% of the agreement quantity
of the concerned item shall be paid at 96% of the rate awareded for that item in
that particular tender.
(iii). Variation in quantities of individual items beyond 150% will be prohibited and
would be permitted only in exceptional unavoidable circumstances with the
concurrence of associate finance and shall be paid at 96% of the rate awarded for
that item in that particular tender.
(b). The variation in quantities as per the above formula will apply only to the
individual items of the contract and not on the overall contract value.
(c ). Execution of quantities beyond 150% of the overall agreemental value should not
be permitted and, if found necessary should be only through fresh tenders or by
negotiating with existing contractor, with prior personal concurrence of
FA&CAO/FA&CAO(C ) and approval of General Manager.
3. In cases where decrease is involved during execution of contract:
(a). The contract signing authority can decrease the items upto 25% of individual item
without finance concurrence.
(b). For decrease beyond 25% for individual items or 25% of contract agreement
value, the approval of an officer not less than rank of S.A.Grade may be taken,
after obtaining ‘No Claim Certificate’ from the contractor and with finance
concurrence giving detailed reasons for each such decrease in the quantities.
(c ). It should be certified that the work proposed to be reduced will not be required in
the same work.
4. The limit for varying quantities for minor value items shall be 100% (as against
25% prescribed for other items). A minor value item for this purpose is defined as
an item whose original agreement value is less than 1% of the total original
agreement value.
5. No such quantity variation limit shall apply for foundation items.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 24 -
CE/Con/HQ/BBS/T/30/2011
6. As far as SOR items are concerned, the limit of 25% would apply to the value of
SOR schedule as a whole and not on individual SOR items. However, in case of
NS items, the limit of 25% would apply on the individual items irrespective of the
manner of quoting the rates (single percentage rate or individual item rate).
7. For the tenders accepted at Zonal Railways level, variations in the quantities will
be approved by the authority in whose powers revised value of the agreement
lies.
8. For tenders accepted by General Manager, variation upto 125% of the original
agreement value may be accepted by General Manager.
9. For tenders accepted by Board Memabers and Railway Ministers variations upto
110% of the original agreement value may be accedpted by General Manager.
10. The aspect of vitiation of tender with respect to variation in quantities should be
checked and avoided. In case of vitiation of the tender (both for increase as well
as decrease of value of contract agreement), sanction of the competent authority
as per single tender should be obtained.
3. AGREEMENT:
3.1. All expenses in drawing up the agreement and the cost of stamp duty, if any,
shall be borne by the Railway Administration.
3.2. Should the successful Tenderer/Contractor on the list of approved contractor have
a relative or relatives or in the case of firm or company or contractors one or
more of its shareholders or a relatives of the shareholder(s) employed in the
gazetted capacity in the Engineering Department of the East Coast Railway, the
authority executing the contract shall be informed of the fact at the time of
execution of the contract, failing which the contractor may be dis-qualified, or
such facts subsequently comes to light, the contract may be rescinded in
accordance with the provisions in Clause-62 of the General Conditions of
Contract.
3.3. Should the successful Tenderer/Contractor find that his relative has/have
obtained an employment in gazetted capacity in the Engineering Department of
the East Coast Railway, subsequent to the execution of the agreement or in the
case of a firm or company of contractors, one or more of its shareholders or
relative or relatives of the shareholder(s) got employed in the gazetted capacity
in the Engineering Department of the East Coast Railway, subsequent to the
execution of the agreement, the successful tenderer/contractor shall inform the
authority executing the contract of this fact, failing which the successful
tenderer/contractor may be dis-qualified or if such fact subsequently come to
light, the contract may be rescinded in accordance with the provision in Clause-
62 of the General Conditions of Contract.
3.4 (a) Should a Tenderer/Contractor be a retired Engineer of the Gazetted Rank or
any other Gazetted Officer working before his retirement, whether in the
executive or administrative capacity, or whether holding a pensionable post or
not, in the Engineering Department of any of the Railways owned and
administrated by the President of India for the time being, or should a
tenderer/contractor being partnership firm have as one of its partners retired
Engineer or retired Gazetted Officer as aforesaid, or should a tenderer/contractor
being an incorporated company have any such retired Engineer or retired Officer
as one of its Directors, or should a tenderer/contractor have in his employment
any retired Engineer or retired Gazetted Officer as aforesaid, the full information
as to the date of retirement of such Engineer or Gazetted Officer from the said
service and in case where such Engineer or officer had not retired from
Government service at least 2years prior to the date of submission of the tender
as to whether permission for taking such contract, or if the contractor be a
partnership firm or an incorporated company, to become a partner or Director as
the case may be, or to take the employment under the contractor, has been
obtained by the tenderer or the Engineer or Officer, as the case may be from the
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 25 -
CE/Con/HQ/BBS/T/30/2011
President of India or any officer, duly authorised by him in this behalf, shall be
clearly stated in writing at the time of submitting the tender. Tenders without the
information above referred to or a statement to the effect that no such retired
Engineer or retired Gazetted Officer is so associated with the tenderer, as the
case may be, shall be rejected.
(b) Should a tenderer or contractor being an individual on the list of approved
Contractors, have a relative(s) or in the case of partnership firm or company of
contractors one or more of his shareholder(s) or a relative(s) of the
shareholder(s) employed in gazetted capacity in the Engineering department of
the East Coast Railway, the authority inviting tenders shall be informed of the fact
at the time of submission of tender, failing which the tender may be
disqualified/rejected or if such fact subsequently comes to light, the contract may
be rescinded in accordance with the provision in clause 62 of the General
Conditions of Contract.
3.5. If it is detected at any stage during the currency of contract/Agreement that any
document produced by the contractor during submission of his/ their tender
related to finalisation of his/their tender and/or during execution of work is/are
found wrong/false, the contract will be terminated with forfeiture of Earnest
Money deposit/Security deposit (as the case may be) without any further
correspondence with the contractor(s).
4. PASSES
4.1. No free Railway passes shall be issued by the Rly. to the contractor or any of his
employee/worker.
5 Partnership deeds, Power of Attorney Etc:
5.1 The tenderer shall clearly specify whether the tender is submitted on his own or
on behalf of a partnership concern. If the tender is submitted on behalf of a
partnership concern, he should submit the certified copy of partnership deed
along with the tender and authorisation to sign the tender documents on behalf of
partnership firm. If these documents are not enclosed alongwith tender
documents, the tender will be treated as having been submitted by individual
signing the tender documents. The Railway will not be bound by any power of
attorney granted by the tenderer or by changes in the composition of the firm
made subsequent to the execution of the contract. It may, however recognise
such power of attorney and changes after obtaining proper legal advice, the cost
of which will be chargeable to the contractor.
5.2 The tenderer whether sole proprietor, a limited company or a partnership firm if
they want to act through agent or individual partner(s) should submit along with
the tender or at a later stage, a power of attorney duly stamped and
authenticated by a Notary Public or by Magistrate in favour of the specific person
whether he/they be partner(s) of the firm or any other person specifically
authorizing him/them to submit the tender, sign the agreement, receive money,
witness measurements, sign measurement books, compromise, settle, relinquish
any claim(s) preferred by the firm and sign “No Claim Certificate” and refer all or
any disputes to arbitration.
6. DISSOLUTION OF CONTRACTOR’S FIRM:
6.1 If the contractor’s firm is dissolved due to death or retirement of any partner or
for any reasons whatsoever before fully completing the whole work or any part of
it undertaken by the Principal agreement, the partners shall remain jointly,
severally and personally liable to complete the whole work to the satisfaction of
the Railway and to pay compensation for loss sustained, if any, by the Railway
due to such dissolution. The amount of such compensation shall be decided by
the General Manager of the Railway and his decision in the matter shall be final
and binding on the contractor(s).
7. DEPLOYMENT OF PLANT AND MACHINERY:
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 26 -
CE/Con/HQ/BBS/T/30/2011
7.1 The deployment of plant and machinery including moving machines shall be such
as not to infringe or cause damage to Railway track or any other Government or
private properties. Operation of such equipment involving infringement to
moving dimensions prescribed in the Hand book of the Schedule of Dimensions of
the Railway shall not be undertaken without the prior approval of the Engineer-in-
charge. For any loss or damage resulting from violation of this clause the
contractor(s) shall be wholly responsible.
7.2 It should clearly be understood that it is entirely the successful
tenderer(s)/contractor(s) responsibility and liability to find, procure and use all
machinery, tools and plants and their spare parts that are required for efficient
and methodical execution of the work. Delay in procurement of such items due
to their non-availability or import difficulties or any other cause whatsoever, will
not be taken as an excuse for slow progress or non-performance of the work.
8 HIRING OF RAILWAYS PLANT & MACHINARY:
8.1 The Railway Administration may have at their disposals for hire to successful
tenderers/contractors a certain number of such plant as concrete mixtures,
compressors and portable engines for use during execution of the work, but it
does not guarantee hiring of any such machines or will any claim or compensation
be entertained due to Railway Administration’s inability to supply the machinery
and plant or the conditions of the machinery and/or plant supplied by the
Railway Administration shall not be taken as an excuse for slow progress or for
non-performance of the work.
8.2 The Railway Administration shall charge the successful tenderer/contractor for
hire of machinery and plant supplied to him/them. The rate of hire charges for
the plant and machinery given by the Railway will be calculated on the following
basis:-
(a)The cost of plant and machinery for the purpose of calculating the hire charges
shall be its present day market value as on 1st April of the financial year in which
the plant is given on hire plus 5% freight and 2% incidental charges to which
supervision charges at 12.1/2 % on the total cost will be added.
(b) The hire charge per annum will be calculated at the following rates on the cost
of the plant and machinery as per (a) above:
I) Interest at the ruling rate of dividend payable by the Railway to the Central
Government.
II) Ordinary repairs and maintenance charges @ 5%.
III) Special repairs and maintenance charges @ 10%.
IV)Depreciation charges at the rates mentioned in para 3505 of the I.R.W. & W.
Manual (i.e. 16% for light, 10% for heavy and 6% for special type plant and
machinery as classified in para 3502 of I.R.W.W.M.
V)An additional 10% on the total of (I) to (IV) above to meet the contingencies.
(c) The hire charges per day shall be arrived at by dividing the annual hire
charges vide (b) above by 250. These hire charges will be payable from the day
the plant is handed over to the hirer, to the day, it is returned by him to the
Railway’s representative. If the plant remains out of order for reasons, beyond
the control of the hirer or is sent for periodical overhaul such periods will not be
counted for levy of hire charges, provided a certificate to the effect is given by
the Engineer.
The plant will be delivered from the Railway’s godown/stores depot and the
contractor is to make his own arrangement for transporting the same at work site
free of charges and will return at the same Railway’s godown/stores depot at his
expenses.
(d) In case the contract is spread over a period of more than one year, the hire
charges of the plant and machinery as arrived at on the above basis shall be
operative during the currency of the contract.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 27 -
CE/Con/HQ/BBS/T/30/2011
8.3 The Railway shall reserve to itself the right to recall any plant/machinery without
assigning any reasons by giving or at any time without notice in the event of
its being required by the Railway for an unforeseen emergency. In either case,
the Railway shall not be liable to pay any compensation to hirer for the loss that
may be caused by the withdrawal of the plant.
8.4 While the machine(s) is/are in the possession of the contractor(s), he/they shall
be responsible for seeing that any inspection certificate of license required under
any Government Act is obtained in due time. The contractor shall also be
responsible for seeing that all required precautions are observed in using the
plants as well, and he shall be responsible for any accident which may occur from
the use of the plant.
8.5 In case of lifting heavy consignments by cranes in connection with the work,
charges for Railway cranes used will be levied against the successful
Tenderer/Contractor as per the extant rules of the Railways.
8.6 The materials of the successful Tenderer/Contractor required for the execution of
the work will have to be carried at the public rate of Railway freight and no
concessional rate of Railway freight will be applicable. If called upon to do so the
successful Tenderer/Contractor will be bound to state the source of supply of the
materials to be used by him on the works. No. R.M.C. Notes or priority certificates
will be issued for the carriage of tools, plant or any other materials belonging to
the successful Tenderer/Contractor.
9. ISSUE OF MATERIALS:
9.1 If materials outside the contract are supplied for use on a work on the application
of a contractor, the Engineer-in-charge of the work should specify in each case
the rate to be charged, which should be the market rate prevailing at the time of
supply or the issue rate whichever is higher,. Plus departmental charges which
shall be computed as below:-Market rate or issue rate which ever is higher, plus
freight 5%, incidental charges 2% and 12.1/2 % departmental charges to cover
the cost of Supervision, Storage, interest on outlay.
9.2 (I): In case, cement and/or steel and/or other materials stipulated as per
agreement are issued to the contractor(s) either free of cost or on cost to be
recovered for use on the work, the supply thereof shall be made in stages limited
to the quantity/ qualities computed by the Railway according to the prescribed
specifications and approved drawing as per the agreement. The cement and/or
Steel and/or other materials issued in excess of the requirement(s) as above,
shall be returned in perfectly good condition by the contractor to the Railway
immediately after completion or determination of the contract. If the contractor
fails to return the said stores, then the cost of cement and/or steel and/or other
materials issued in excess of the requirement as computed by the Railway
according to the specifications and approved drawings, will be recovered from the
contractor(s) at twice the prevailing procurement cost at the time of last issued,
viz. 2X (purchase price + 5% freight only).
If it is discovered that the quantity of cement and/or Steel and/or other materials
used is less than the quantity ascertained as herein before provided, the cost of
the cement and/or Steel and/or other materials not so used shall be recovered
from the contractor(s) on the basis of the above stipulated formula.
The contractor shall not be entitled to cartage and incidental charges for returning
the surplus materials issued as per contract or outside the contract on
application, from and to the Stores where from they are issued. No lead will be
paid for returning the empty cement bags.
(II): The provisions of the fore-going sub-clause shall in addition to cement and
other materials apply in the case of steel reinforcement or structural steel section,
except that the theoretical quantity of steel shall be taken as the quantity
required as per design or as authorised by the Engineer-in-Charge including
authorised laps.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 28 -
CE/Con/HQ/BBS/T/30/2011
9.3 The materials issued to contractor but remaining unused and in perfectly good
condition at the time of completion or determination of the contract shall be
returned to the Engineer-in-Charge at a place where directed by him.
9.4 In case the contractor fails to return the unused or excess materials supplied
outside the contract as per para 9.1 above, over the requirement as calculated,
the cost as arrived at in para 9.1 above, increased by 100% will be charged and
recovered from the contractor’s dues without prejudice the provision of the
relevant conditions regarding return of materials governing the contract.
10. STORAGE OF RAILWAY MATERIALS:
10.1 The Contractor shall make his own arrangements at the site of work for the safe
storage and custody of Railway material issued to him. Such Railway materials
issued to the Contractor and stored at the site of work shall be opened for
inspection by the Engineer-in-charge or his representative at any time.
10.2 Contractor’s sheds, stores, camp office, yard etc., for stacking Railway materials
shall be located in the Railway premises only at the locations approved by the
Engineer-in-charge. The land available will be given on standard charge fixed by
the Railway for the period of construction only. On completion of work, he shall
leave the site free of all structures, debris etc. non-compliance of same the
Engineer-at-site will decide the amount to be deducted from payment due to the
contractor(s) and this shall be final & binding on the contractor(s).
11. OCCUPATION AND USE OF LAND:
No land belonging to or in the possession of the Railway shall be occupied by the
Contractor without the permission of the Railway. The Contractor shall not use, or
allow to be used, the site for any purposes other than that of executing the
works. Whenever Non-Railway bodies/persons are permitted to use Railway
premises with competent authority’s approval. Conservancy charges as applicable
from time to time may be levied.
12 FORCE MAJEURE CLAUSE:
12.1 Applicable as per Clause 17 of Part.III of SERly GCC Volume-2 - 2001
13. NIGHT WORK:
13.1 No work shall be carried out between sunset and sunrise without previous
permission of Engineer-in-charge.
13.2 If the Engineer-in-charge is satisfied that the work is not likely to be completed in
time except by resorting to night work, he may order the Contractor(s) to carry
out the works even at night without conferring any right on the contractor for
claiming any extra payment for the same. All arrangements in this connection
shall be made by the Contractor at his own cost.
14. SERVICE ROADS:
14.1 No new facilities such as roads, level crossing, etc. other than those already in
existence will be made available to the tenderer(s)/Contractor(s).
14.2 The successful tenderer(s)/Contractor(s) shall make his own arrangements at his
own cost for the construction of service roads within the Railway land for the
transport of materials. No separate payment shall be admissible to the
Successful Tenderer(s)/Contractor(s) for the construction of such road or its
repairs and maintenance. The Successful Tenderer(s)/Contractor(s) shall make
his own arrangement at his own cost for the construction of any Service Roads
outside the Railway land or for the use of any of the existing roads outside the
Railway land, required for the transport of materials for the construction of such
roads, its repair or maintenance and the successful tenderer(s)/Contractor(s)
shall be responsible for payment of road taxes, toll charges, octroi duty, etc. if
any. The Railway will have right to use the service roads at all times without any
payment to the successful Tenderer(s)/Contractor(s).
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 29 -
CE/Con/HQ/BBS/T/30/2011
14.3 Existing roads or water courses shall not be blocked, cut through, altered,
diverted or obstructed in any way by the Contractor, except with the permission
of the Engineer, All compensations claimed for any unauthorised closure, cutting
through, alteration, diversion or obstruction to such roads or water courses by the
Contractor or his agent or his staff shall be recoverable from the Contractor by
deduction from any sums which may become due to him in terms of contract, or
otherwise according to law.
15 WATER SUPPLY:
15.1 Water required for all the works shall be arranged by the contractor at his own
cost. No arrangements will be made by the Railway Administration for supplying
water to the Contractor either for drinking purpose or execution of work free of
cost. Rate quoted shall include the cost of arranging water supply and no
separate payment will be made to the contractor on account of water charges.
15.2 The Railway may supply if any surplus water available from its own sources to the
Contractor part or whole of the quantity of the water required for the execution of
works from the Railway’s existing water supply system at or near the site of
works on specified terms and conditions and at such charges as shall be
determined by the Railway and payable by the Contractor, provided that the
Contractor shall arrange, at his own expense, to effect the connections and lay
additional pipe lines and accessories on the site and that the Contractor shall not
be entitled to any compensation for interruption or failure of the water supply.
16 ELECTRICITY:
16.1 Any electric supply required at site for whatsoever purpose shall be arranged by
the Contractor/s. The contractor/s shall be responsible for the arrangements for
obtaining electric supply at his/their own cost and rates quoted shall include the
cost of providing electric supply arrangements required for the work.
16.2 The Railway may supply to the Contractor part or whole of the electric power
wherever available and possible, required for execution of works from the
Railway’s existing electric supply systems at or near the site of works on specified
terms and conditions and such charges as shall be determined by the Railway and
payable by the Contractor provided the cost of arranging necessary connections
to the Railway’s Electric Supply systems, and laying of underground/overhead
conductor, circuit protection, electric power meters, transmission structure, shall
be borne by the Contractor and that the Contractor shall not be entitled to any
compensation for interruption or failure of the Electric supply system.
16.3 If required by Contractor/s, the Railway administration may give required
assistance in recommending to State Electricity Board for giving necessary
electric connection to the Contractor for execution of works.
17 LOSS OF WORK ORDERS:
17.1 If the original work order issued to the contractor is lost by him for any reason
whatsoever and the Contractor demands for supply of a duplicate of the same, a
penal levy of Rs. 10/- (ten only) for each work order shall be imposed on him for
the issue of a duplicate copy.
18 ROYALITY FOR MATERIALS COLLECTED FROM UNDER RAILWAY LAND :
18.1 If and when the contractor quarries and/or collects materials from or from under
Railway land for the purpose of supply of materials and or of work under an
agreement based on special rates obtained for various items of work or supplies,
he shall be liable to pay to the Railway a royalty at the flat rates hereinafter set
out. Such royalty shall be recovered by deduction from the contractor’s bill for the
supply of materials and or work done under this agreement or from any other
sums due to him from the Railway, at the rate prescribed by the State
Government authorities and in force during the period the contract is current.
18.2 In case of contracts entered into at specified percentage on Unified Standard of
Rates-2010, the royalty rate as fixed in the proceeding para for materials
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 30 -
CE/Con/HQ/BBS/T/30/2011
extracted from Railway land will be subjected to tender increase or decrease and
will be calculated as under:
Gross value payable as per USSOR-2010 : X
Royalty leviable as per above : Y
Tender premium : Z
Net payment : (X-Y) + (X-Y) Z
18.3 Stores and other materials obtained from the dismantling of any structures within
the Railway land and used as building stone pitching or breaking into ballast and
stone chips etc., may be used by the successful Tenderer/Contractor on payment
of appropriate rate as per Schedule of Rates increased/decreased by the Tender
percentage accepted for miscellaneous works, treating the materials as belonging
to the Railway.
19 Employment of Graduate Engineers/Diploma Holders by Contractor:
19.1 The contractor shall be responsible to ensure compliance with the provision of the
Apprentices Act, 1961 and the Rules and Orders issued from time to time in
respect of Apprentices directly or through petty Contractors or Sub-Contractors
employed by him for the purpose of carrying out the Contract. If the Contractor
directly or through Petty Contractors or Sub-Contractors fails to do so, his failure
will be a breach of the Contract and the Railway may in its discretion, rescind the
contract. The Contractor shall also be liable for any pecuniary liability arising on
account of any violation of the provision of the Act.
NOTE: The Contractors are required to engage apprentices when the work(s)
is/are undertaken by them last for a period of one year or more and/or the cost
of work is Rs. One lakh or more.
19.2 Employment under Civil Engineering Works Contractor: - Railway Contractors are
to employ un-employed Civil Engineering Graduates/Diploma holders under them.
Fresh Civil Engineering Graduates without any experience of any kind will have to
be taken under training on stipend basis at the rate of not less than Rs.4500/-
per month for a period of 06 months.
19.3 The contractors will be required to employ such un-employed Civil Engineering
Graduates/Diploma holders at the rate specified above and the duration for such
an employment will be as under:-
Contract Value. No. Of Eng./Diploma Monthly Salary. Duration.
Holders and Degree
holders.
For works of value Diploma holder - 1 Engg. Diploma During
more than 5 lakhs Degree holder – nil holder not Less Currency Of
but less than Rs. 15 than Rs. 4000/-. Contract
lakhs.
Works of value Rs. Degree holder – 1 Engg. Degree Do.
15 lakhs and above Holder not less
than Rs. 6000/-
Contractors have to give a declaration along with his Tender to the effect that
Graduate Engineers/Diploma Holders employed by him under the particular work
for which Tender is submitted are in accordance with the rates and duration as
specified above and none of them is related to him(Contractor’s failing which the
Tender may be disqualified). In case of wrong information having been given by
the Contractors which comes to light subsequently, the Contract may be
rescinded and action taken in accordance with Clause 62 of the General
Conditions of Contract.
19.4 Technical staff should be available at the site wherever required by the Engineer-
in-charge to take instructions. In case, the contractor fails to employ the
technical staff as aforesaid, he shall be liable to pay reasonable amount not
exceeding a sum of Rs.6,000/-(Rupees six thousand only) for each month of
default, in case of Graduate Engineer, Rs.4,000/-(Rupees four thousand only) for
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 31 -
CE/Con/HQ/BBS/T/30/2011
each month of default in case of Diploma Holder(Overseer) to be deducted from
his ongoing on A/C bills. The decision of the Engineer-in-charge as to the period
for which the required technical staff was not employed by the Contractor and as
to the reasonableness of the amount to be deducted on this account shall be final
and binding to the contractor.
20 EMPLOYMENT OF RAILWAY’S SURPLUS LABOUR BY CONTRACTOR:
20.1 The contractor may be required to engage surplus / retrenched casual labour of
the E. Co.Rly if found suitable up to the extent of twenty persons for each lakh or
part of the value of the contract during the currency of contract. The terms of the
employment between such labour and the contractor may be on mutual agreed
forms, subject to the statutory provisions contained in the labour regulations and
enactments. The contractor shall indemnity the Railway against any claims arising
out of employment of such labour and the Railway shall not be a party to any
disputes etc., arising out of the employment of such labour by the contractor.
20.2 The contractor shall engage local labour for unskilled work as far as possible and
practicable.The Bonded Labour System (Abolition) ordinance 1975 and
modifications there in from time to time apply to the present contract. The
contractor shall duly observe the provision there of.
21 COMPLIANCE TO THE PROVISIONS OF DIFFERENT ACTS:
The contractor shall comply with the provision of
(i)Minimum wages Act 1948.
(ii)Apprentices Act 1961.
(iii)Payment and wages Act 1936.
(iv)Contract Labour (Regulation and Abolition) Act 1970.
(v) Contract Labour (Regulation and Abolition) Central Rules 1971.
(vi) Workmen’s compensation Act.
(vii)Mines Act.
And the rules and orders issued from time to time for all the above acts.
22 PRICE VARIATION CLAUSE (PVC)
Price Variation Clause is applicable for this contract.
23 DAMAGES BY ACCIDENTS/FLOODS/RAINS/CYCLONES, ETC.
23.1 The Contractor(s) shall take all precautions against damages from accidents,
floods or tides etc. No compensation shall be allowed to the contractor for his
tools, plants, materials, machines and other equipments lost or damaged by any
cause whatsoever. The Contractor(s) shall make good the damages to any
structure, plant or materials of every description belonging to the Railway
Administration, lost or damaged by any cause during the course of construction
work.
23.2 The Railway Administration will not be liable to pay the contractor any charges for
rectification or repairs which may have occurred from any cause whatsoever, to
any part of the new structures during currency of contract.
24 SETTING OUT OF WORKS:
24.1 The contractor shall be responsible for the correct setting out of all works in
relation to original points, lines and levels of reference at his cost. The Contractor
shall execute the work true to alignment, grade, levels and dimensions as shown
in the drawing and as directed by the Engineer’s representative and shall check
these at frequent intervals. The Contractor shall provide all facilities like labour
and instruments and shall cooperate with the Engineer’s representative to check
all alignments, grades, levels and dimensions. If, at any time, during the progress
of the works any error shall appear or arise in any part of the work, the
Contractor, on being required so to do by the Engineer’s representative shall, at
his own cost rectify such errors, to the satisfaction of the Engineer’s
representative. Such checking shall not absolve the Contractor of his own
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 32 -
CE/Con/HQ/BBS/T/30/2011
responsibility of maintaining accuracy in the work. The Contractor shall carefully
protect and preserve all bench marks, sight rails, pegs and other things used in
setting out the work.
25 MAINTENANCE PERIOD:
25.1 The maintenance period in terms of Clause 47 & 48 of the South Eastern Railway
GENERAL CONDITIONS OF CONTRACT 2001 Volume – 2 shall be six months from
the date of issue of completion certificate for all works except earth work and
supply of ballast.
26 ANTILARVAL WORK:
26.1 During execution of the works against this contract the Contractor(s) shall be
responsible for antilarval work at his/their own cost.
27 NON-ITEMIZED WORKS:
27.1 Where item not covered by the schedules are to be executed, the rates for such
non-itemised works shall be negotiated before commencement of such work or to
be got executed through any other agency by the Railway at the discretion of the
Railway Administration.
28 TIME IS THE ESSENCE OF CONTRACT:
28.1 Time is the essence of contract. All the works are required to be completed in all
respects as stipulated by the Railway within the completion date. Progress shall
be maintained strictly in accordance with the programme given by the Contractor
and accepted by the Engineer-in-charge from time to time as per the programme
chart as per (BAR/CE/PERT chart) as will be finalised.
28.2 Failure on the part of the contractor to complete the works in the date stipulated
in the Agreement for completion of respective works will entitle the Railway
Administration to impose penalty on the contractor in terms of S.E.Railway,
General Conditions of Contract, & Standard Specifications, Vol-2, 2001 as given in
Part-II, III & IV together with its correction slips issued up to the date of opening
of tender.
28.3 If the work is terminated during execution of the work, in accordance with the
prescribed conditions of Clause-61 and/or 62 of General Conditions and any other
relevant Clause appearing in the General Conditions of Contract of the
S.E.Railway General Conditions of Contract & Standard Specifications, 2001-Vol-2
as given in Part-II, III & IV together with the correction slips issued upto the date
of opening of tender, the Railway Administration reserves the right to invite fresh
tenders for the whole or any portion of the work.
29. INCENTIVE BONUS PAYMENT CLAUSE FOR WORKS RELATING TO
THROUGHPUT ENHANCEMENT WORKS COMING UNDER PLAN HEADS
“DOUBLING” and “TRAFFIC FACILITIES”.
(i) The incentive bonus payable shall not be more than 1% of the initial contract
value or revised contract value whichever is less for every one month of early
completion ahead of the original completion period or revised completion period
whichever is less.
(ii) The maximum incentive payable shall not be more than 6% of the original
contract value or revised contract value whichever is less.
(iii) This incentive scheme shall not apply if extension to the original completion
period is given irrespective of on whose account (Railway’s account or
contractor’s account).
(iv) Period less than a month will not be reckoned for the incentive bonus
calculation.
30 LEAD & LIFT ON CONTRACTOR’S MATERIALS:
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 33 -
CE/Con/HQ/BBS/T/30/2011
30.1 No lead and lift for the contractors materials is payable for the works executed
under this contract or for the materials issued by the Railway mainly cement,
steel, hume pipes, E.W. pipes, etc. unless otherwise specified.
31 ISSUE OF RAILWAY MATERIALS:
31.1 Only cement, steel or any other materials which if the Railway Administration is
under obligation to supply for the specific items as considered necessary by the
Railway Administration for the execution of works will be supplied by the Railway
Administration free of cost. This material will be delivered from the nearest
Railway store depot at CUTTACK/Other location as directed by the
engineer-in-charge and the contractor is required to make his own
arrangements at his own cost for the carriage of the same to the site of work.
This is, however, not applicable to works being carried out under the South
Eastern Railway schedule of rates. Cement will normally be supplied in bags of
nominal weight of 50 kg the volume of which shall be taken as 1.23 cft for all
calculation purposes.
31.2 In case of free supply of cement in bags by the Railway, the Contractor(s) is/are
required to carry from Railway Depots as stated in Clause-31.1 above at his/their
own cost. The cost of the empty cement bags will be recovered at the rates fixed
by Railway from time to time. Railway reserves the right to take back empty
cement bags if will be required for use.
31.3 For the works carried out under the South Eastern Railway schedule of labour and
material rates, the cost of the transportation and handling of Railway’s materials
will be paid to the contractor in accordance with the actual leads from the
Railway’s godown at which the materials are supplied to the site of work at the
appropriate rate of the schedule of rates increased or decreased by the
percentage quoted by the contractor as per terms of SOR.
31.4 The materials referred to above shall be issued to the contractor as per actual
requirements. The contractor/s has/have to return excess materials if any issued,
to the Railway’s store depot in perfectly good condition to the railway at his/their
own cost failing which the cost thereof shall be recovered from him/them at issue
rates plus Railway’s freight, handling, loading, supervision and other incidental
charges at rates fixed by the Railways. To this will have to be added on increase
of 100%.
31.5 If during the course of execution of the work, the District engineer/Dy.Chief
Engineer, in charge of the works consider it necessary to issue Railway materials
in the interest of the Railway work i.e. to supply certain unforeseen materials not
readily available in the market, the contractor will be paid at labour and materials
rate and the cost of such materials will be recovered from the contractor at the
market rate or Railway’s issue rate which ever is higher plus 30.37%.
31.6 The contractor shall arrange binding wire for all reinforcement work at his own
cost and the rate quoted by him shall be inclusive of this.
32 CUTTING/UPROOTING OF TREES.
32.1 No extra rate shall be paid for cutting or uprooting tress, grubbing root of trees or
jungle clearance involved in any work under this contract.
32.2 The trees cut by contractor shall be property of the Railway.
32.3 If the section passes through forest land, the contractor or his labour is prohibited
to cut the trees for the purpose of fire wood or for any other purpose. Cutting of
trees as required under the items of works indicated in the tender schedules may
be carried out strictly as directed by the Engineer-in-Charge of the work.
Unauthorised cutting of trees will result in prosecution and imprisonment. It is the
contractor’s responsibility to cause no damage to the forest growth and any fuel
required by the Contractor for his own use or for the use by his labourers, or for
the work shall be arranged by the Contractor at his own cost. The Contractor shall
take this aspect into consideration while quoting the rates against the tender.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 34 -
CE/Con/HQ/BBS/T/30/2011
33 BLASTING.
33.1 The contractor has to make his own arrangements to get the necessary
license/permits for storing and use of explosive. The contractor has to make his
own arrangements for procurement of explosive and detonators required for the
work. Wherever a cutting passes through or near OHE Transmission Line or near
the villages, only controlled blasting is to be resorted to as per schedule. The
guidelines for blasting as provided in S.E.Railway General Conditions of Contract-
2001-Vol-2 to be followed.
34 SECURITY DEPOSIT:
34.1 The Earnest Money deposited by the successful tenderer/contractor to be retained
towards security deposit for the due fulfilment of the contract in terms of Clause-
16 of the General Conditions of Contract but shall be forfeited, if the contractor
fail to execute the agreement within 15 (fifteen) days after issue of Acceptance
letter to that effect or commence the work within 15(fifteen) days from the issue
of the Acceptance Letter.
34.2 In the event of any tenderer whose tender is accepted shall refuse to
execute/dose not execute the contract documents as here in before provided, the
Railway may determine that such tenderer has abandoned the contract and there
upon his tender and the acceptance there of shall be treated as cancelled and the
Railway shall be entitled to forfeit the full amount of the earnest money and to
recover the damages for such default (as per Clause No. 62 of General Conditions
of Contract and Standard Specifications-2001, Vol-2) corrected upto the date of
opening of tender.
34.3 Unless otherwise specified in the Special Conditions, if any, the amount of
Security Deposit, rate of recovery, mode of recovery shall be as under.
(a) Security Deposit shall be 5% of the contract value. The Contractor may
deposit the amount in cash with the FA & CAO (Con), E. Co. Railway,
Chandrasekharpur, Bhubaneswar or recovery @ 10% may be made from running
bills of the contract.
(b) The rate of recovery shall be at the rate of 10% of the bill amount till the full
security deposit is recovered.
(c) Security Deposits will be recovered only from the running bills of the contract
and no other mode of collecting SD such as SD in the form of instruments like
BG, FD etc. shall be accepted towards Security Deposit.
(d) In case of contracts of value Rs. 50 crore and above, irrevocable Bank
Guarantee shall also be accepted as a mode of obtaining security deposit.
34.4 (i) Security Deposit shall be returned to the contractor after the physical
completion of the work as certified by the Competent Authority. The certificate,
interalia, should mention that the work has been completed in all respects and
that all the contractual obligations have been fulfilled by the contractor(s) and
that there is no due from the contractor to Railways against the contract
concerned. Before releasing the Security Deposit, an unconditional and an
unequivocal No Claim Certificate from the contractor concerned should be
obtained.
(ii) After the work is physically completed, security deposit recovered from the
running bills of a contractor shall be returned to him if he so desires, in lieu of
FDR/irrevocable Bank Guarantee for equivalent amount to be submitted by him.
34.5 No interest will be paid on the said Earnest Money and the Security Deposit or
amounts payable to the contractor under the contract.
35 RENEWAL OF DEPOSITS BY CONTRACTORS:
35.1 In the case of tenderer(s)/Contractor(s) depositing Earnest Money in the shape of
deposit receipt, it shall be the responsibility of the Tenderer(s)/contractor(s) for
renewal and revalidation of the currency period of the deposit receipt as required
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 35 -
CE/Con/HQ/BBS/T/30/2011
before the expiry of the currency periods. If the Tenderer(s)/Contractor(s) fails
to do so, the loss of interest on the deposit receipt, if any, shall be solely on the
Tenderer(s)/Contractor’s account and the Railway shall not in any way be liable
and responsible for the loss of interest suffered by the Tenderer(s)/Contractor(s).
36. Performance Gurantee
The procedure for obtaining Performance Guarantee is outlined below:-
a). The successful bidder shall have to submit a Performance Guarantee (PG) within
30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension
of time for submission of PG beyond 30 (thirty) days and upto 60 days from the
date of issue of LOA maybe given by the Authority who is competent to sign the
contract agreement. However, a penal interest of 15% per annum shall be
charged for the delay beyond 30 (thirty) days, i.e. from 31st day after the date of
issue of LOA. In case the contractor fails to submit the requisite PG even after 60
days from the date of issue of LOA, the contract shall be terminated duly
forfeiting EMD and other dues, if any payable against that contract. The failed
contractor shall be debarred from participating in re-tender for that work.
b). The successful bidder shall submit the Performance Guarantee (PG) in any of the
following forms, amounting to 5% of the contract value.
(i) A deposit of Cash,
(ii) Irrevocable Bank Guarantee,
(iii) Government Securities including State Loan Bonds at 5 % below the market value,
(iv) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of
Performance Guarantee could be either of the State Bank of India or any of the
Nationalised Banks;
(v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks;
(vi) A Deposit in the Post Office Saving Bank;
(vii) A Deposit in the National Savings Certificates;
(viii) Twelve years National Defence Certificates;
(ix) Ten years Defence Deposits;
(x) National Defence Bonds; and
(xi) Unit Trust Certificates at 5 % below market value or at the face value whichever is
less.
Also FDR in favour of FA&CAO(Con), East Coast Railway, Bhubaneswar, (free from
any encumbrance) may be accepted.
Note : The instruments as listed above will also be acceptable for Guarantees in case of
Mobilization Advance.
(c) The Performance Guarantee shall be submitted by the successful bidder after the
Letter Of Acceptance has been issued, but before signing of the contract
agreement. This P.G. shall be initially valid upto the stipulated date of completion
plus 60 days beyond that. In case, the time for completion of work gets
extended, the contractor shall get the validity of P.G. extended to cover such
extended time for completion of work plus 60 days.
(d) The value of PG to be submitted by the contractor will not change for variation
upto 25% (either increase or decrease). In case during thecourse of execution,
value of the contract increases by more than 25% of the original contract value,
an additional Performance Guarantee amounting to 5% (five percent) for the
excess value over the original contract value shall be deposited by the contractor.
(e) The Performance Guarantee (PG) shall be released after the physical completion of
the work based on the ‘Completion Certificate’ issued by the competent authority
stating that the contractor has completed the work in all respects satisfactorily.
The Security Deposit shall, however, be released only after expiry of the
maintenance period and after passing the final bill based on ‘No Claim Certificate’
from the contractor.
(f) Wherever the contract is rescinded, the Security Deposit shall be forfeited and the
Performance Guarantee shall be encashed. The balance work shall be got done
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 36 -
CE/Con/HQ/BBS/T/30/2011
independently without risk and cost of the failed contractor. The failed contractor
shall be debarred from participating in the tender for executing the balance work.
If the failed contractor is a JV or a partnership firm, then every member/partner
of such a firm shall be debarred from participating in the tender for the balance
work in his/her individual capacity or as a partner of any other JV/partnership
firm.
(g) The engineer shall not make a claim under the Performance Guarantee except for
amounts to which the President of India is entitled under the contract (not
withstanding and/or without prejudice to any other provisions in the contract
agreement) in the event of:
(i) Failure by the contractor to extend the validity of the Performance Guarantee as
described herein above, in which event the Engineer may claim the full amount of
the Performance Guarantee.
(ii) Failure by the contractor to pay President of India any amount due, either as
agreed by the contractor or determined under any of the Clauses/Conditions of
the agreement, within 30 days of the service of notice to this effect by Engineer.
(iii) The contract being determined or rescinded under provision of the GCC the
Performance Guarantee shall be forfeited in full and shall be absolutely at the
disposal of the President of India.
(h) Specimen copy of standard BG format is given in chapter .
(i) “Bank Guarantee (BGs) to be submitted by suppliers/contractors should
be sent directly to the concerned authorities by the issuing bank under
Registered post AD.
37. UTILIZATION OF RAILWAY STONES:
37.1 Notwithstanding the inclusion of some of the rates in the schedules with
contractor’s stones/aggregate, the Contractor(s) shall utilize the Railway’s
useable surplus stones, if available for use as such or by converting them into
aggregate of sizes required. The cost of boulder shall be recovered for one cubic
metre net of such stones as per the prevailing rate of the area or @ Rs. 100/-
per cum or as may be decided by the Railway (after deducting 25% for voids).
The Contractor(s) shall collect the boulders from locations within the limit of
contract section wherever they are offered to him within the section limits. The
rate per cubic metre net includes royalty, collection as required. The rate also
includes loading, transportation of cut spoils which has to be done by the
Contractors at his/their own risk and cost and the rate is towards the cost of cut
stone available on “as is and where is basis”. The boulder issued to the
Contractor(s) for the above purpose will be used only for the works of the
agreement and shall neither be disposed off nor be used for any other
agreement.
38. SALES TAX, ROYALTY OR ANY OTHER TAXES:
38.1 The Contractor shall bear in full all taxes, royalties and/ or other taxes / duties
levied by the State Government and/or Central Government from time to time.
This would be entirely a matter between the contractor and State Government/or
Central Government. Railway will recover the taxes and royalties through running
account bills, if the contractor fails to produce document for proof of payment of
taxes and royalties to the Government in the standard format as in practice by
the State Government/ Central Government.
39. ASSESSMENT OF ROCK REQUIRING BLASTING:
39.1 Assessment of quantities of rock requiring blasting shall be based on cross
sectional measurements. Where such measurement is found to be difficult, as in
the case of isolated boulder, payment shall be based on stack measurement of
blasted rocks/boulders subject to deduction of 25% volume towards voids. The
classification of soil and certification thereto only to be done by Dy.Chief Engineer
or higher Engineering officials in charge of the work.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 37 -
CE/Con/HQ/BBS/T/30/2011
40. APPROVAL OF SAMPLES OF MATERIALS
All materials to be used in the work by the contractor shall be subject to the prior
approval of the Engineer-in-charge of the work. Before using in the works, the
contractor(s) shall submit samples of materials and arrange for the supplies, for
the work only, if the same are approved.
41. IS CODES/IRS’s SPECIFICATIONS.
41.1 (i)Whenever any reference to Code, Specification, Act, etc. is made in the
documents, it shall be taken as a reference to the latest version thereof, including
all amendments and corrections thereto or otherwise specified.
41.2 (ii)The Contractor shall not be entitled to any extra payment on any account for
compliance with the various provision of I.S. Specifications and Additional Special
Conditions. The rate indicated in the Schedule shall be deemed to include all
works required to be done in compliance with the specifications.
42. PRE-CAUTION TO BE TAKEN WHILE PLYING OF VEHICLES ADJACENT TO
RUNNING LINES TO PREVENT ACCIDENT TO TRAINS.
42.1 Vulnerable locations where construction work adjacent to running line can cause
accident should be protected by suitable strong barrier which should be included
as a paid item in contract schedule. These locations should be decided by
Executive Incharge of the work at the beginning of construction and intimated to
contractor in writing.
42.2 The barrier should be painted by retro-reflective paint at suitable interval to give
warning at night.
42.3 No work adjacent to running track should be carried out at night without express
written authority from the Executive Engineer Incharge of the work. In fact, no
contractor should do any kind of night working unless the Executive Engineer
Incharge of the work gives the specified spots according to priority of work where
night working has to be done. These spots should be well lit at night. In addition,
the work should always; be done under supervision of Railway supervisors in
addition to Contr’s supervisors. Suitable Railway personnel should be posted at
site with safety equipment’s like banner flags, hand signal flags, hand signal
lamps and detonators to arrange protection of trains. The Railway supervisors in
charge of such work should also give suitable message to adjacent stations as
well as through control for issuing caution orders to the trains approaching the
work site. For this purpose, he should be equipped with field telephone/walkie
talkie set.
42.4 The Contractor shall not allow any road vehicle belonging to him or his suppliers
etc., to ply in railway land next to the running line. If for execution of certain
works viz, earthwork for parallel Railway Line and supply of ballast for new or
existing rail line gauge conversion etc., road vehicles are necessary to be used in
Railway land next to the railway line, the Contractor shall apply to the Engineer-in
–Charge for permission giving the type & No. of individual vehicles, names and
License particulars of the drivers, location, duration & timings for such
work/movement. The Engineer in Charge or his authorised representative will
personally counsel, examine & certify, the road vehicle drivers, Contractor’s
flagmen & supervisor and will give written permission giving names of road
vehicle drivers, Contractor’s flagmen and supervisor to be deployed on the work,
location, period and timing of the work. This permission will be subject to the
following obligatory conditions.
( i ) The road vehicles will ply only between sunrise & sunset.
( ii ) Nominated vehicles & drivers will be utilised for work in the presence of at
least one flagman & one supervisor certified for such work.
(iii) The vehicles shall ply 6m clear of track. Any movement/work at less than
6m and up to minimum 3.5m clear of track centre, shall be done only in the
presence of railway employee authorised by the Engineer-in-Charge. No part
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 38 -
CE/Con/HQ/BBS/T/30/2011
of the road vehicle will be allowed at less than 3.5m from track centre. Cost
of such railway employee shall be borne by the Railway.
(iv) The Contractor shall remain fully responsible for ensuring safety & in case of
any accident, shall bear cost of all damages to this equipment and new and
also damages to railway & its passengers.
(v) The Contractor shall also be bound by the provisions of this agreement to
ply the road Vehicle only with adequate margin of safety, well clear of the
fixed structure profile of infringement, as stipulated in the rules made under
the Indian Railway’s Act and to seek and be guided by the Signals and other
directions of any look-out men or other personnel retained for the purpose
of ensuring safety, and to ensure extra care and vigilance while turning,
reversing or moving the road Vehicles in any other manner at an inclination
to the running Railway Track or the siding as the case may be. The
Contractor shall employ necessary look-out; men also at his own cost,
irrespective of any other arrangement that Railway may make in this regard.
(vi) Any breach of these conditions by the Contractor and/or his agents affecting
the safety of movement of Trains, Engines, or other rolling stock of the
Railway shall constitute a breach of Contract by the Contractor entailing
liability with termination of contract for default on the part of the Contractor.
For & on behalf of President of India
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 39 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-7
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ADDITIONAL SPECIAL CONDITIONS OF
CONTRACT
(TECHNICAL CONDITIONS)
Section – A: Specification of Civil works and concrete Mix Design.
Section – B: Conditions for supply of Cement & steel by contractor.
Section – C: Code of practice and Specifications .
Section – D: Taxes and duties, royalties, price variation and completion period etc.
Section – E: SAFETY RULES .
Section – F : Felling of trees, safe working methods, provision of level crossing and
procurement of machineries by contractor.
Section – G : Price variation clause
Section – H : Drafting of vehicles, working hours, acceptance criteria of concrete.
Section– I : Special Conditions of quality control.
Section– J : Special Conditions of Fabrication ,assembly and erection of steel work.
Section– K : Special Conditions of planning & Execution of work
Section– L : Rate quoted/accepted
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 40 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section-A
SPECIFICATION OF CIVIL WORKS AND CONCRETE MIX
DESIGN
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 41 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section-A
SPECIFICATION OF CIVIL WORKS AND CONCRETE MIX
DESIGN
Design Mix Cement Concrete :
Concrete for all the works to be executed under this contract, shall be machine mix only.
Hand mixing shall not be permitted.
Concrete should mechanically compacted by using different varieties of vibrators
available to suit to situation of work. Neddle vibrators, surface vibrators(plate vibrators)
etc are to be procured by the contractor for vibrating the concrete mechanically.
All cement works shall be cured for 21 days by the contractor at his own cost.
All materials to be used in the work by the tenderer/contractor shall be subject to the
prior approval of the Engineer in charge of the work. Before using in the work,
tenderer/contractor shall submit sample of materials and arrange for the supplies, only if
the same are approved.
Tenderer/Contractor has to borne all the charges for testing the
cement/reinforcement/aggregate/water etc at his own cost including transportation of
materials to be tested from site of work to laboratories.
Testing of materials are to be done as and when ordered by Engineer in charge in an
approved laboratory.
Compressive strength of concrete indicated in different item of the concrete works are
characteristic compressive strength of concrete at the end of 28 days.
Initially concrete mix will be designed for target average compressive strength which will
depend upon standard deviation. Generally target means strength=characteristic
compressive strength at end of 28 days (+) 1.65 x standard deviation. Standard
deviation again depends upon different degree of control. Refer Table-1 of 10262-1982
for suggested values of standard deviation. Degree of control “fair” shall be adopted for
the mix design for this work.
After mix design, three sets of cubes shall be cast under laboratory condition as per the
finalized mix design to check the 7 days and 28 days strength. Average compressive
strength of the cubes should satisfy the acceptability criteria as stipulated in IS:456-
2000.
Any time there is change in the aggregate, source of receipt of cement, change
in grade of cement, type of cement and also if the age of the cement increases
considerably, the above tests for the design mix concrete shall be repeated
before the aggregates or cement are used in the work.
Aggregate :
Coarse and fine aggregate likely to be used in the work shall confirm to IS:383:1970.
Coarse aggregate shall invariably be of hard granite/black trap/ballast of machine
crushed well graded aggregate are acceptable. Flaky and Lime stone, quarry stone are
not acceptable.
Shuttering :
Contractor should arrange good steel shuttering/ply wood shuttering without containing
any depressions. The line, level and surface of the finished work should be absolutely
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 42 -
CE/Con/HQ/BBS/T/30/2011
neat and pleasing. The rates are inclusive of shuttering and no extra payment will be
made for the shuttering, cutting, bending and binding of the reinforcement. Rubber flats
of required sizes should be placed between the shutters for proper joining to arrest
leakage of cement water during concreting and compaction. Before laying the concrete
all the gap of shutters are to be packed with jute/cotton waste and should be applied
with grease and cement slurry to arrest leakage of cement water through joints/other
holes.
Cover Blocks:
Cover blocks of specified thickness to match the required grade of concrete should be
cast in advance for ensuring specified cover to all concrete works wherever required for
which separate payment will not be made. The rates are inclusive of this element.
Water :
Only clean potable water free from impurities shall only be permitted for concreting,
curing and grouting works.
The following testing equipments should be kept at site for monitoring the quality of the
works to be executed.
1) Set of IS sieves for coarse and fine aggregates conform to IS-383-1970.
2) Cube moulds(15x15x15cm) Minimum 6 Nos or as per the quantity of concrete
executed as per IS:456-2000.
3) Slump cone.
4) Measuring jars
5) Rapid moisture machine with calcium carbide chemical
6) Weighing equipment 10Kg capacity upto 1gm accuracy for conducting sieve
analysis
7) Weighing equipment 100Kg capacity to know unit weights of fine and coarse
aggregates in connection with design mix(Mobile type)
8) Compression testing machine for cube testing(Calibration of compression testing
machine should be done at specified intervals by the Engineering Incharge in an
approved laboratory/IIT/any University).
Note: Alternatively the cubes can be sent for testing in an approved laboratory as
per the direction of Engineer in charge if the cube testing machine is not installed
in the field laboratory.
The contractor should quote the rate considering the cost of above equipment
and cost of calibration charges and no separate will be made.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 43 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section –B
CONDITIONS FOR SUPPLY OF CEMENT &
STEEL BY CONTRACTOR
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 44 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section-B
CONDITIONS FOR SUPPLY OF CEMENT & STEEL BY
CONTRACTOR .
1.1 Cement and reinforcement steel for the entire work will be supplied by the
Contractor as per Schedule – B & Schedule-C.
1.2 Cement
1.2.1. Cement to be used in this work shall be conforming to IS 8112/IS 12269 :Puzzolona
Portland Cement.
1.2.2. Cement produced by reputed firms only shall be used for construction.
1.2.3. Decision of Engineer regarding reputed firms shall be final and binding on the
contractor.
1.2.4. Cement within 3 (Three) months from the date of manufacture will only be
used in the work covered under various schedules of the agreement.
1.2.5. Cost of the cement procured by the contractor should be paid only after
consumption towards the different item of works of schedules.
1.3 Steel
1.3.1. Steel used for work shall be High strength deformed bars of Grade Fe500
conforming to specification IS: 1786-1985 .
1.3.2. Steel produced by following manufacturers only shall be supplied by the
Contractor and used for construction.
• SAIL
• TISCO
• RINL
1.4 General
1.4.1. The Contractor shall arrange testing of cement and steel under directions of
Railway representative. All the charges for testing of all materials shall be
borne by the contractor. Steel shall be tested for tensile strength, elongation
etc. Testing of these materials shall be done at approved
laboratories/recognised laboratories as is being done by other Government
Organisations such as CPWD.
1.4.2. Steel used for work will be paid as per relevant items in Schedule of
quantities and rates. The rate for supply of Reinforcement steel as per
Schedule-C also include all items namely transporting, loading, unloading,
handling, re-handling, cutting, binding and placing and any other item what
so ever. The rate for supply of Cement as per Schedule-B is also inclusive of
transportation, loading, unloading, re-handling, storing with all lead, lift, all
taxes and incidental charges etc.
1.4.3. Railway reserves the right to inspect contractor’s godowns and documents
pertaining to this work.
1.4.4. The contractor shall use these materials in the work as per specifications
contained in this document approved drawings and shall not use less
quantities than what is stipulated in the relevant specifications/approved
drawings.
1.4.5. No allowance wastage on any of the materials supplied by the contractor
including Cement and Steel is payable by the Railway.
1.4.6 Contractor will make his own arrangements for storing cement, steel and
other materials.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 45 -
CE/Con/HQ/BBS/T/30/2011
1.4.7 Reinforcement steel should be paid only after utilization in RCC work. Payment
should not be made for bars projected beyond the casting level until the same
is concreted in next stage.
1.4.8 Standard weights as per relevant IS code will be followed for arranging
payment for steel.
1.4.9 The contractor should disclose the sources from where supply of steel & cement
received by him and shall maintain detailed records of receipt of steel & cement
from different locations and shall keep the challans, R.R.No, Lorry No etc and
shall enter the receipts, issues and balance in the register and produce the
same to the Engineer in charge or his representative as demanded.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 46 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section – C
Code of practice and specifications
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 47 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section – C
Code of practice and specifications
1. General:
The specification shall apply to all such works as are required to be executed under the
contract or other wise, directed by the Engineer. In every case the work shall be carried
out to the satisfaction of the Engineer and shall confirm to grades and cross sections
shown on the drawings or as indicated by the Engineer, the succeeding sections. Where the
drawings and specifications describe of portion of the work in only general terms and not
in complete details, it shall be understood that only the best general practice is to prevail.
Materials and workmanship of the best quality are to be explored and that the instructions
of the engineer are to be fully complied with and shall be binding on the Contractor. The
contractor shall be fully responsible to ensure that the finished works are free from any
defects, weakness, crack etc.
Code of practice and Specifications:
The abbreviations mentioned else where for standard specifications and code of
practice shall be considered to have the following meaning:
IS : Indian Standard of the Indian Standards Institution.
IRS : Indian Railway Standard Specifications and code of practice.
GCC 1994 : South Eastern Railway General Conditions of Contract-2001(Revised edition) and
Unified Standard Specifications 2010.
IRC : Indian Road Congress.
RDSO : Research, Design and Standard Organisation (Ministry of Railways), Lucknow.
MORT& H : Ministry of Road Transport & Highways.
Wherever the term “an Engineer comes in above specifications, it shall be read as defined in
Standard General Conditions of Contract for use in connection with Engineering works,
definition and interpretation Part-III of GCC item-1(e).
Wherever a reference is made to any of the standard specifications and code of practices,
it shall be taken as a reference to the latest version/ revision of the same and shall
include all the errata / corrections made in the same from time to time.
In case of any contradiction between provisions in the Special Specifications laid down
hereunder and in the specifications and codes which have been referred to the former
shall prevail and that in all cases, the decision of the engineer shall be final and binding
on the contractor.
All measurements shall be made in the metric system. Different items of the works shall
be measured in accordance with the procedures set forth in the relevant sections read
with conjunction with GCC and Special Conditions of Contract.
All measurements and computations, unless otherwise indicated shall be carried nearest the
following limits:
i) Length and breadth
ii) Height and depth or thickness of earth work, CC work,
Structural members etc. 5 mm
iii) Area 0.01 sqm
iv) Cubic contents: 0.01cum.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 48 -
CE/Con/HQ/BBS/T/30/2011
Site clearance wherever involved shall be undertaken and the same shall be considered
incidental to the earth work items and the contract unit rates for the same shall be
deemed to be inclusive of clearing and grubbing operations.
All matters and specifications not provided for or specified in the tender documents for
this work shall be in accordance with South Eastern Railway General Conditions of
Contract-2001(Revised edition) and Unified Standard Specifications 2010 edition
corrected up to date and the contractor shall be bound by them for the performance of
the contract.
2.0 Miscellaneous:
2.1 When the earth for making formation is borrowed from adjacent private land,
contractor must ensure that minimum distance of borrow pit in private land from the
toe of new bank is at least equal to the height of the bank plus 3.0 mtr.
2.1.1 Under no circumstances incomplete work will be taken over by the department.
Contractor shall notify sufficiently in advance his intention of handing over a particular
stretch of completed finished work so as to enable recording.
2.3 The contractor should make his own arrangement at his cost of employ qualified
Engineers who will always be present at site during the progress of work with required
instrument like Theodolite, Leveling instruments, Steel Tapes, Leveling stages and other
equipments and labour etc. as required to control the day to day work and also to take
measurements of work done to assess the quantity for payment.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 49 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section – D
TAXES AND DUTIES, ROYALTIES,
PRICE VARIATION AND COMPLETION PERIOD ETC.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 50 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section – D
TAXES AND DUTIES, ROYALTIES,
PRICE VARIATION AND COMPLETION PERIOD ETC.
Name of Work: Bhubaneswar: Multi-purpose Indoor Stadium: Execution of Stadium
Building, internal finishing and other allied works.
1. Principal items of works: Multi-purpose Indoor Stadium: Execution of Stadium
Building, internal finishing and other allied works.
.
2. Completion Period:
All works under this contract are required to be completed within 20(Twenty)
months from the date of issue of acceptance letter.
3. The Price Variation Clause is applicable for this contract as per tender conditions.
4. Orissa Sales Tax/VAT is recoverable from the bills of the contractor @ 4% or at the
rates as specified/proposed by the govt. of Orissa from time to time.
5. Income Tax @2.3% is deductible from all the bills of the contractor.
6. Any other taxes/duties like Entry Tax/Octroi/Royalty etc. shall be on contractors
accounts.
7. The present rates of the recovery of the royalty charges are as under :
Srl. Name of minor minerals Rate of royalty per
No Cubic Metre
1 Ordinary Sand Rs.14/-
2 Ordinary clay, silt, rehtti, brick-earth, ordinary earth, Rs.14/-
moorum
3 Sandstone, late rite and slate in shape of slabs and tiles Rs.70/-
4 Ordinary boulders used for road and civil constructions Rs.50.40 ps
5 Road metals including ballast and chips Rs.50.40 ps
6 Bajri and crusher fines Rs.14/-
The revised rates if any will be recovered as per the directions of the State
Govt. of Orissa from time to time.
8. The works are required to be executed in the district KHURDA of Odisha State.
9. The execution of this work is to be completed on top priority basis.
10. Contractors who have adequate experience and resources to adhere to the
specification and completion schedule should participate in this tender.
11. Any diversion required for execution of work shall be paid under the respective
items of the schedules.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 51 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section – E
(SAFETY RULES)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 52 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section – E
(SAFETY RULES)
(SAFETY RULES)
1.1 Suitable scaffolds should be provided for workmen for all works that cannot be safely
done from the ground or from solid construction except for such short periods work as
can be done safely from ladders. When a ladder is used an extra labour shall be engaged
for holding the ladder and if the ladder is used for carrying materials as well, suitable
foot holds and hand holds shall be given an inclination not steeper than 1 to 4 (1
Horizontal to 4 Vertical).
1.2 Scaffolding or staging more than 3.5 metres above the ground or floor, swung or
suspended from an overhead support or erected with stationery support shall have a
guard rail properly attached, bolted, bracketed and otherwise secured at least 1 metre
high above the floor or platform of such scaffolding or staging and extending along the
entire length thereof with only such opening as may be necessary for the delivery of
materials. Such scaffolding or staging shall be fastened as to prevent it from swaying
from the building or structure.
1.3 Working platform gangways and stairways should be so constructed that they should not
sway unduly or unequally and where the height of the platform or the gangway or the
stairway is more than 3.5 metres above ground level or floor level they should be closely
boarded, should have adequate width and should be suitably fastened as described in
the para above.
1.4 Safe means of access shall be provided to all working platform and other working places.
Every ladder shall be securely fixed. No portable single ladder shall be over 10 metres
in length while the width between side rails in swung ladder shall in no case be less than
300 mm. for ladder upto and including 3.5 metres in length.
1.4.1 For longer ladders this width should be increased by at least 20 mm. each additional
metre of length. Uniform steps spacing shall not exceed 300 mm. Adequate
precautions shall be taken to prevent danger from electrical equipment. No materials on
any of the sites of work shall be so stacked or placed so as to cause danger or
inconvenience to any persons or the public. The Contractor shall provide all necessary
fencing and lights to protect the public from accident and shall be bound to bear the
expenses of defences of every suit, action or other proceedings at law that may be
brought by any persons for injury sustained owing to neglect of the above precautions
and to pay any damages and cost which may be awarded in any such suit, action or
proceedings to any such person shall be paid by the Contractor to compromise any claim
by any such person. In case the Contractor fails to settle such problems, the Railway
Administration will make payments arising on account of the conditions given above to
the concerned parties and recover the same from Contractor’s dues without any delay.
Contractor will not have any claim on this account at any stage.
1.5 Demolition : Before any demolition work is commenced and also during the process of work.
a) All roads and open area adjacent to the work site shall either be closed or suitably
protected.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 53 -
CE/Con/HQ/BBS/T/30/2011
b) No electric cable or apparatus which is liable to be a source of danger over a cable or
apparatus used by the operator shall remain electrically charged.
c) All practical steps shall be taken to prevent danger to persons employed from risk of fire
or explosives or flooding. No floor, roof or other part of the building shall be so over
loaded with debris or materials as to render it unsafe.
1.6 All necessary personal safety equipment as considered adequate by the Engineer-in-
charge should be kept available for the use of the persons employed in the site and
maintained in a condition suitable for immediate use and the contractor should take
adequate steps to ensure proper use of equipment by these concerned.
a) Workers employed on mixing asphaltic materials cement and mortar shall be provided
with protective goggles.
b) Those engaged in white washing and mixing or stacking of cement bags or any materials
which is injurious to the eye shall be provided with protective goggles.
c) Those engaged in welding works shall be provided with welder’s protective eye sight lids.
d) Stone breakers shall be provided with protective goggles and protective clothing and
seated at sufficiently safe intervals.
1.7 When the work is done near any place where there is risk of drowning, all necessary
equipment should be provided and kept ready for use and all necessary steps taken for
prompt rescue of any persons in danger and adequate provision should be made for
prompt first all aid treatment of all injuries like to be sustained during the course of
the work.
1.8 Use of hoisting machines and tackles including their attachment anchorage and
supports shall confirm to the following standards of condition.
(a)(i) These shall be of good mechanical construction, sound materials and adequate strength
and free from patent defects and shall be kept in good repair and in good working
order.
(ii) Every rope used in hoisting or lowering materials or as a means of suspension shall be of
durable quality and adequate strength and free from patent defects.
b) Every crane driver or hoisting appliances operator shall be properly qualified and no
person under the age of 21 years should be in-charge of any hoisting machine including
any scaffolding.
c) In case of every hoisting machine and every cable ring, hook, shackle, swivel and pulley
block used in hoisting or as means of suspension safe working load shall be ascertained by
adequate means. Every hoisting machine and all gear referred to above shall be plainly marked
with the safe working load. In case of hoisting machine having a variable safe working load of
the conditions under which it is applicable shall be clearly indicated. No part of any machinery
or any gear referred to above in this paragraph shall be loaded beyond the safe working load
except for the purpose of testing.
d) In case of departmental machine, the safe working load shall be notified by the
Technological Engineer-in-Charge. As regards Contractor’s machines, the contractors shall
notify the safe working load of machine to the Engineer-in-charge whenever he brings any
machinery to site of work, get it verified by the Engineer concerned.
1.9 Motors, gearing, transmission, electric wiring and other dangerous parts of hoisting
appliances should be provided with efficient safe guards. Hoisting appliances should be
provided with such means as will reduce to the minimum the risk of accidental decent of the
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 54 -
CE/Con/HQ/BBS/T/30/2011
load; adequate precautions should be taken to reduce the minimum the risk of any part of a
suspended load becoming accidentally displaced. When workers are employed on Electrical
installations which are already energized, insulating mats wearing apparel, such as gloves,
sleeves and both as may be necessary should be provided. The workers should not wear any
rings, watches and carry keys or other materials which are good conductors of electricity.
1.10 All scaffolds, ladders and other safety devices mentioned or described herein shall be
maintained in safe condition and no scaffold, ladder or equipment shall be altered or removed
while it is in use. Adequate warning facilities should be provided at or near places of work.
1.11 These safety provisions should be brought to the notice of all concerned by display on
a notice board, at a prominent place at the work spot. The persons responsible for compliance of
the safety code shall be named therein by the Contractor.
1.12 To ensure effective endorsement of the rules and regulations relating to safety
precautions, the arrangements made by the contractor shall be open to inspection by the Labour
Officer, Engineer-in-charge of the Department or their representative.
1.13 Not withstanding the above clause from 6.1 to 6.12, there is nothing in these to
exempt the contractor from the operations of any other act or rule in force in the Republic of
India.
1.14 PRECAUTION TO BE TAKEN WHILE PLYING OF VEHICLES ADJACENT TO
BUILDING LINES TO PREVENT ACCIDENT TO TRAINS
Whenever a Lorry or any other Form of Road transport is required to ply along or in the
vicinity of a running line or any other Rly. track where Rly. Engines or Trains are liable to move,
the Contractor shall inform the Engineer in writing, of such requirement specify in the locations
and duration of time over which such specified Road Vehicles have to operate in the area (for
loading, leading or unloading of earth, ballast or any other materials, or plants or equipments)
without any obstruction or dislocation to the running Trains.
The Contractor shall also furnish the particulars of Vehicles and the names and
Photographs of Driver and attendant retained for each Vehicle to enable the Engineer to issue
necessary permits allowing the holder to operate the Vehicles, with such restrictions regarding
duration and /or location as are considered necessary. Such permit shall be returned to the
Engineer as soon as the work for which it is issued is over.
1.14.2 The Engineer-In-Charge or his Authorized Representative will personally counsel, examine
and certify the road Vehicle Drivers, Contractor’s Flag Man and Supervisor and will give written
permission giving names of Road Vehicle Drivers, Contractor’s Flag Man and Supervisor to be
deployed on the work , location, period and timing of the work. This permission will be subject to the
following obligatory conditions :
(a) The Road Vehicles will ply only between sunrise and sunset.
(b) Nominated Vehicles and Drivers will be utilized for the work in presence of at least one Flag Man
and on Supervisor certified for such work.
(c) The Vehicle shall ply 6 mtr. Clear of track. Any movement / work at less than 6 mtr. and up to
minimum 3.5 mtrs. clear of track centre, shall be done only in presence of Rly. Employee authorized
by the Engineer-In-Charge. No part of the Road Vehicle will be allowed at less than 3.5 mtrs. from
track centre. Cost of such Rly. Employee shall be the Rly.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 55 -
CE/Con/HQ/BBS/T/30/2011
(d) The Contractor shall remain fully responsible for ensuring safety and in case of any accident shall
bear the cost of all damages to this equipment and crew and also damages to Rly. and its Passengers.
Engineer-In-Charge may impose any other condition necessary for a particular work of site. Such
permit shall be returned to the Engineer, as soon as the work for which it is issued is over.
1.14.3 The Contractor shall execute a Bond undertaking to ply the Road Vehicles in a safe and
satisfactory manner and strictly in accordance with the stipulation and other conditions specified by
the Engineer and to engage and retain only the permit Holder to be the Contractor’s Agent In-
Charge of the Vehicle and the attendance shall at all time, be vigilant and on the look out for signals
from the Look Out Man, Flag Man or other personnel available at Site with a view to stop or late the
road movement so as to ensure adequate margin of safety for the timely passage of an approaching
Train or a Rly. Engine, without any delay or detention.
1.14.4 The Contractor shall also be bound by the provisions of this Agreement to ply the Road
Vehicles only with adequate margin of safety, well clear of the fixed structure profile of
infringement, as stipulated in the rules laid under the Indian Rly.’s Act and to seek and be guided by
the signals and other directions of any Look Out Man or other personnel retained for the purpose of
ensuring safety, and to ensure extra care and vigilance while turning, reversing or moving the Road
Vehicles in any other manner at an inclination to the running Rly. track or the siding as the case may
be. The Contractor shall employ necessary Look Out Man also at his own cost, irrespective of any
other arrangements that Rly. may make in this regard.
1.14.5 The Contractor also undertakes to make good at his cost, any inconvenience, loss, damage or
other expenses, cause incurred by the Rly. Administration and to pay such amount as are determined
by the Engineer to be recoverable from Contractor as penalty or damages from any omission ,
negligence, carelessness, over sight or accident on the part of any Contractor’s Agent, Drivers or
Attendant or any other person to whom the services of the Holder of the permit (issued by the
Engineer) has been lent or otherwise made accessible available.
1.14.6 Any breach of these conditions by the Contractor and his Agents affecting the safety of
movement of Trains, Engines, or other rolling stock of the Rly., shall constitute a breach of contract
by the Contractor entitling liability termination of contract for the fault on the part of the contract.
1.14.7 In exceptionally vulnerable locations, physical barrier in the form of barricades a height of
1.5 mtr. of trenches on ground shall be provided by the Contractor at his own cost so as to indicate
the limit up to which the Vehicle can be approached the running line. The locations or circumstances
under which such barriers have to be put will be decided personally by the Engineer-In-Charge.
1.14.8 Suitable gates/barriers should be installed across the new embankment, preferably
adjoining the manned/unmanned level crossings. The entry for the vehicles shall be regulated by
an authorized representative of the Engineer- in -charge during the working hours.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 56 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section – F
Felling of trees, safe working methods etc.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 57 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section –F
(Felling of trees, safe working methods etc.)
1.0 Felling of Forest Trees:
1.1 The section generally passes through forest land. Trees coming on the proposed
formation are only to be cut as directed by the Engineer-in-charge and under no
circumstances trees failing outside the scope of proposed formation should be
cut/up rooted. The Contractor or his labour are prohibited to cut the trees for the
purpose of file wood or for any other purpose. Cutting of trees as required under
the items of works indicated in the tender schedules may be carried out strictly
as directed by the Engineer-in-charge of the work . Unauthorised felling of trees
will result in prosecution and imprisonment. so it is the contractor’s responsibility
to cause no damage to the forest growth and any fuel required by the contractor
for his own use or for the use by his labourers, should be arranged by the
contractor at his own cost. The contractor should take this aspect into
consideration while quoting the rates against the tender.
2.0 Safe Working Methods:
2.1 The Contractor shall, at all times, adopt such safe methods of work as well
ensure safety of structure, equipment and labour. If at any time, the Railway
finds the safety arrangements inadequate or unsafe, the contractor shall take
immediate corrective action as directed by Railway’s representative at site. Any
direction in the matter shall in no way absolve the contractor of his sole
responsibility to adopt safe working methods. It shall be noted by the contractor
that the work involves working in close proximity to the existing track. The
contractor shall ensure that no damage, injury or loss is caused or likely to be
caused to any person or property the rates quoted shall be inclusive of all leads,
lift, re-handling if any due to crossing of track and also shall cover risk to track,
life and property during execution of work. The contractor shall adopt all
precautionary measures to safeguard track, life, property, structure while
execution of work and the rates shall include all measures.
3.0 Provision of level Crossing :
3.1 During the execution of the work, if there is a request from the contractor for the
provision of any level crossing for the use of contractor’s vehicle, the same will be
considered by the Administration. As the provision of level crossing is subject to
various safety regulations and the sanction for the same is to be obtained from
the commissioner for Railway safety the Railway cannot guarantee the provision
of such level crossing at all the places requested by the contractor. the non-
provision of such level crossing by the Administration will not confer any claim on
the part of the contractor to quote for any damages or extra rates. If a level
crossing for vehicle traffic is provided after getting the sanction of competent
authority, the same shall be provided maintained and dismantled when not
required by the Railway Administration and the whole cost should be borne by
the contractor. Location and number of temporary level crossings to be provided
on the existing Railway line to facilitate the construction shall be decided solely
by the Engineer-in-charge and his decision in this regard shall be final and
binding on the contractor.
4.0 Procurement of Machinery By Contractor :
4.1 In case arrangement by hire is proposed through collaboration proper legal
documents to the effect should be furnished in sufficient detail. The Railway shall
not be responsible/liable to pay any dues by the tenderer/contractor in case the
plant & machinery is taken on hire from a third party by the tenderer/contractor.
In other words, it shall mean that the contract is only between the
tenderer/contractor and the President of India acting through Ministry of
Railways.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 58 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section-G
PRICE VARIATION
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 59 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section - G
PRICE VARIATION
1. The rates quoted by Tenderer and accepted by Railway Administration shall hold
good till the completion of the work and no additional individual claim will be
admissible on account of fluctuation in market rates, increases in taxes/any other
levies/tools etc., except that payment/recovery for overall market situation shall
be made as per Price Variation Clause.
No cognizance will be given for any sort of fluctuations in taxes and other market
conditions etc. for any individual item for the purpose of making adjustments in
payments. The Contract shall, however, be governed by the General Price
Variation Clause as under:
(i) Price Variation Clause (PVC) shall be applicable for tenders of
value more than Rs.50 lakh irrespective of the contract completion
period.
(ii) Material supplied free by Railway to the Contractor will fall outside the
purview of the Price Variation Clause.
(iii) Price variation implies both increase as well as decrease in input prices
and therefore, price variation during the currency of the contract may
result in extra payment or recovery as the case may be.
(iv) Price variation is payable /recoverable during the extended period of the
contract also provided the Price Variation clause is part of the original
contract and the extension has been granted on administrative ground i.e
under clause 17-A (i), (ii) and (iii) of GCC.
2. CATEGORIES OF WORKS AND COMPONENTS:
Adjustment for variation in prices of material, labour, fuel explosive, detonators
shall be determined in the manner prescribed below:-
The percentage component of various items in a contract on which variation in
prices admissible shall be as follows:-
A Earthwork Contract
Labour Component 50%
Fuel Component 20%
Other Material Component 15%
Fixed Component **15%
B Ballast and Quarry products Contracts
Labour Component 55%
Fuel Component 15%
Other Material Component 15%
Fixed Component **15%
C Tunneling Contracts
Labour Component 45%
Fuel Component 15%
Explosive Component 15%
Detonators Components 05%
Other Material Component 05%
Fixed Component **15%
D Other Works Contracts
Labour Component 30%
Material Component 25%
Fuel Component 15%
Fixed Component **30%
** Will not be considered for any Price Variation.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 60 -
CE/Con/HQ/BBS/T/30/2011
Notes for Other Works Contract i.e. Category-D:-
(1) The percentage component of various items in other works contracts shall
be determined on the value arrived after deducting the cost of steel &
cement from the total contract value.
(2) Price Variation on steel & cement shall be calculated separately.
If, in any case, the accepted offer includes some specific payment to be made to
consultants or other items supplied by Railway at fixed price, such payments
should be excluded from the gross value of the work for purpose of
payment/recovery of variations.
3. PVC FORMULAE:
The amount of variation in prices in the several components (Labour, Materials
etc.) shall be worked out by the following formulae.
(I) Formulae applicable for Categories A to D having no provision of steel &
cement:-
i) L= R X (I - Io) X P_ Labour Component
Io 100
ii) M = R X (W - Wo) X Q Material Component
Wo 100
iii) U= R X (F - Fo) X Z Fuel Component
Fo 100
iv) X= R X (E - Eo) X S Explosive Component
Eo 100
v) N= R X (D - Do) X T Detonator Component
Do 100
L = Amount of Price Variation in Labour.
M = Amount of Price Variation in Materials
U = Amount of Price Variation in Fuel
X = Amount of Price Variation in Explosives
N = Amount of Price Variation in Detonators
R =Gross value of work done by the Contractor as per on account bills excluding
cost of materials supplied by Railway at fixed price. This will also exclude
payment made to the Consultants by the Contractors, (such payment will be
indicated in the Contractor’s offer)
Io =Consumer Price Index Number for Industrial Workers - All India - Published in
RBI Bulletin for the base period.
I =Consumer Price Index Number for Industrial Workers –All India - Published in
RBI Bulletin based on the average Price Index of the three months of the quarter.
Wo =Index Number of wholesale Prices - By Groups and Sub-groups - All
commodities - as published in the RBI Bulletin for the base period.
W =Index Number of whole sale prices - By groups and Sub-groups of all
commodities as published in the RBI Bulletin based on the average of the 3
months of the quarter under consideration.
Fo =Index Number of wholesale Prices - By Groups and Sub-groups - for fuel,
power, light and lubricants as published in the RBI Bulletin for the base period.
F =Index Number of whole sale prices - By groups and Sub-groups for fuel, power,
light and lubricants as published in the RBI Bulletin based on the average Price
Index of the 3 months of the quarter under consideration.
Eo =Cost of explosives as fixed by DGS&D in the relevant rate contract of the Firm
from whom purchases of explosives are made by the Contractor for the base
period.
E =Cost of explosives as fixed by DGS&D in the relevant rate contract of the Firm
from whom purchases of explosives are made by the Contractor based on the
average Price Index of the 3 months of the quarter under consideration.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 61 -
CE/Con/HQ/BBS/T/30/2011
Do =Cost of detonators as fixed by DGS & D in the relevant rate contract of the Firm
from whom purchases of detonators are made by the Contractor for the base
period.
D = Cost of detonators as fixed by DGS & D in the relevant rate contract of the Firm
from whom purchases of detonators are made by the Contractor based on the
average Price Index of the 3 months of the quarter.
P = % of Labour Component
Q = % of Material Component
Z = % of Fuel Component
S = % of Explosives Component
T = % of Detonators Component
II) Formulae for calculation of the amount of variation in price of steel &
cement under other works contracts i.e. Category-D:-
a) The amount of price variation in Steel shall be worked out by the
following formula.
Ms = Q (Bs-Bso)
Where,
Ms = Amount of price variation in steel payable/recoverable.
Q = Weight of steel in tones supplied by the contractor as per the on account
bill for the month under consideration.
Bs = SAIL’s (Steel Authority of India Limited) ex-works price plus Excise Duty
thereof (in rupees per tonne) for the relevant category of steel supplied by
the contractor as prevailing on the first day of the month in which the
steel was purchased by the contractor (or) as prevailing on the first day of
the month in which steel was brought to the site by the contractor
whichever is lower.
Bso = SAIL’s ex-works price plus Excise Duty thereof (in rupees per tonne) for
the relevant category of steel supplied by the contractor as prevailing on
the first day of the month in which the tender was opened.
b) The amount of price variation in cement shall be worked out by the
following formula.
Mc = R X (Wc – Wco)/Wco
Where,
Mc = Amount of Price Variation in material (Cement)
R = Value of Cement supplied by Contractor as per on account bill in the
quarter under consideration.
Wco = Index No. of Wholesale Price of subgroup (of Cement) as published in RBI
Bulletin for the base period.
Wc = Index No. of Wholesale price of subgroup (of Cement) as published in RBI
bulletin for the first month of the quarter under consideration.
Notes for I & II above:-
1. The Index Number for the base period will be the Index Number as obtained for
the month of opening of the Tender and the quarters will commence from the
month following the month of opening of Tender.
2. Where rates are fixed through negotiations, the base month for Price Variation
Clause shall be the month in which negotiations are held.
3. Counter offer shall be treated at par with negotiations & the base month for Price
Variation Clause shall be the month in which the counter offer is issued.
4. The adjustment for variation in Prices if required shall be based on the average
Price Index of the 3 months of the quarter for formula I and 1st month of the
quarter under consideration for formula II(b) in the on account payments. If more
than one on account payment is made to the Contractor in a quarter, the
adjustment, if required, shall be made in each bill.
5. For Item-II(a):
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 62 -
CE/Con/HQ/BBS/T/30/2011
(i) Relevant categories of steel for the purpose of operating the above price
variation formula based on SAIL’s ex-works price plus Excise duty thereof
are as under :-
Sl. Category of steel supplied in Category of steel produced by SAIL whose
No the Railway Work. ex-works price plus Excise Duty thereof
would be adopted to determine price
variation.
01 Reinforcement bars and other TMT 8mm IS 1786 Fe 415/Fe 500
rounds
02 All types and sizes of angles Angle 65 x 65x 6 mm IS 2062 E250A SK
03 All types and sizes of plates PM Plates above 10-20mm IS-2062
E250A SK
04 All types and sizes of Channels 200 x 75 mm IS 2062 E250A SK
channels and joists
05 Any other section of steel not Average of price for the 3 categories
covered in the above covered under sl.no. 1,2,3 above.
categories and excluding HTS
(ii) The prevailing ex-works price of steel per tonne as on 1st of every month
for the above categories of steel as advised by SAIL to Railway Board shall
be considered.
***
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 63 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section-H
Drafting of Vehicles, Working Hours, acceptance criteria of concrete
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 64 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section - H
Drafting of Vehicles, Working Hours, acceptance criteria of concrete
1.0 Drafting of vehicles:
1.1 The Railway shall reserve the right to draft any of the vehicles and/or equipments
mobilised by the contractor at the site of the work along with its operator
employed by the contractor to assist in rescue and restoration operation in case
of any accidents/natural calamities involving human lives. The contractor shall be
responsible to arrange mobilisation of his operator/equipment/vehicle so drafted
with shortest possible delay.
1.2 The Railway shall arrange to duly compensate the contractor. Whose
vehicle/equipment/operator or so drafted by the operation of suitable non-
scheduled(N.S) items as per Railway’s existing norms.
1.3 The working hours of labourers in Summer months of April and May will be from
6 Hrs to 11 Hrs and 16.00 Hrs to 19.00 Hrs.
2.0 ACCEPTANCE CREITERIA FOR CONCRETE.
Acceptance criteria for concrete has been stipulated vide clause 6 & 15 of IS-
456/2000(Code of practice for plain & reinforced concrete). Therefore for all concreting
works the acceptance criteria should be followed as per IS-456/2000.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 65 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SECTION-I
SPECIAL CONDITION & SPECIFICATION FOR
Quality control
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 66 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SECTION-I
Special Conditions: Quality Control
Design Mix Concrete:
Reinforced cement concrete to be laid for different elements of the proposed work
are design mix concrete.
Concrete mix design shall be done as per SP-33 of IS Hand Book on concrete Mix.
IS-10262-1982 code of practice for design mix.
All the specifications laid down in IS-456 must be followed for the work.
Any time, if there is change in the aggregate, source of receipt of cement, change
in Grade of Cement, type of cement and also if the age of the cement increases
considerably, the tests for the design mix concrete shall be repeated before the
aggregates or cement are used in the work.
Cement :
Only ordinary portland cement 53/43 Grade shall be used for design mix
concrete. Cement 53/43 Grade shall be conforming to IS-12269 and IS-8112
respectively. Cement testing shall be done batch wise for physical properties.
Aggregate :
Coarse and fine aggregate likely to be used in the work shall confirm to IS-383-
1970 Coarse aggregate of size 20 mm and below to be used in Reinforced Cement
concrete (M-25/M-30 or richer mix) shall invariably be of hard granite/black trap/basalt
quantity. Lime stone, quarry stone are not acceptable.
40mm stone aggregate shall be used in the Mass concrete works for mud mat
concrete and temporary staging foundation shall be hard stone confirming to IS-383-
1970.
Reinforcement :
Reinforcement steel to be used in the work shall be of high yield strength
deformed bars cold twisted/hot rolled one re-bars produced from SAIL/TISCO/RINL
recognised manufacturers only. Reinforcement steel should confirm to IS : 1786 Testing
of reinforcement steel shall be done for physical properties batch wise.
Binding wire :
Binding wire to be used in the work should be standard quality. The diameter
shall be 16 SWG.
Shuttering :
Contractor should arrange good steel shuttering/ply good shuttering without
containing any depressions. Shuttering plates should not contain depressions more than
5 mm. sufficient numbers of stiffeners are to be provided to prevent bulging between
end runners. The line, level and surface of the finished work should be absolutely neat
and pleasing. No touching of concrete will be allowed after shuttering is struck.
Joints between the concrete lifts should be chipped off neatly and the joint should
be rubbed with carbondrum stones(rough, medium and smooth) after applying cement
mortar 1:3
The rods left in concrete for the purpose of shuttering should be cut 2.5 cm deep
from the face of structure by gas cutting and the tie rod hole should filled with epoxy at
contractor’s cost.
19 x 5 mm wide rubber flats should be placed between the shutters for proper joining
to arrest leakage of cement water during concreting and compaction. Before laying
the concrete, all the gaps of shutters are to be packed with jute/cotton waste and
should be applied with grease and cement slurry to arrest leakage of cement water
through joints and other holes.
Cover Blocks :
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 67 -
CE/Con/HQ/BBS/T/30/2011
Cover blocks of specified thickness should be cast in advance for ensuring
specified cover to all RCC works for which separate payment will not be made, as the
rates of all RCC works are inclusive of this element.
Frequency of Sampling of concrete & Testing:
Minimum frequency of sampling for testing of concrete work should be as per IS-
456 Clause 15.2.2.
Admixture/Plasticizers :
Cost of Admixtures/Plastizers to be mixed with concrete for the purpose of
acquiring early strength of concrete to bring the structure early into use are to be
procured by the contractor at his own cost inclusive of transportation to works spot.
Generally concrete works to be done under traffic block conditions are to be mixed with
Admixtures/Plasticizers. Specifications of admixtures/plasticizers should be confirmed to
IS specifications.
Design Mix Cement Concrete :
Concrete for all the works to be executed under this contract, shall be machine
mix only. Hand mixing shall not be permitted.
Concrete should mechanically compacted by using different verities of vibrators
available to suit to situation of work. Shutter vibrators, needle vibrators, surface
vibrators(plate vibrators) etc. to be procured by the contractor for vibrating the concrete
mechanically.
All cement works shall be cured by the contractor at his own cost.
All materials to be used in the work by the tenderer/contractor shall be subject to
the prior approval of the Engineer-in-charge of the work. Before using in the work,
tenderer/contractor shall submit sample of materials and arrange for the supplies, only if
the same are approved.
Tenderer/contractor shall to borne all the charges for testing the
cement/reinforcement/aggregate/water etc., at his own cost including transportation of
materials to be tested from site of work to laboratories.
Testing of materials are to be done as and when ordered by Engineer-in-charge in
a approved laboratory.
Testing of Concrete:
The rates for concrete works shall be deemed to include all charges for testing of
aggregates and the concrete as required to be done in accordance with specification,
including the cost of labour, materials, equipment, moulds, transport, curing etc. For this
purpose the contractor shall set up a testing laboratory at his works at the location to be
decided by the Engineer. He/They shall also make adequate arrangements for curing of
test cubes, so prepared as per the direction of the Engineer. The contractor shall prepare
at his both for (1) preliminary test and (2) the works tests. All such tests shall be carried
out by the signed by the contractor or his/their representative and Engineer or his
representative shall be maintained by the contractor as per the direction of the Engineer.
The contractor shall provide without any extra charge all materials, tools, labour
and assistance of every kind which Engineer may demand from his for any test and
examination, other than special or independent test, which he shall require to make on
the contractor’s premises and the contractor shall bear and pay all costs attendants
thereon. If the contractor fails to comply with the conditions as aforesaid, the Engineer
shall his own judgment be entitled to remove for test and examination of any of the
material to any premises other than contractor’s and in all such cases, the contractor
shall bear the cost of transportation and/or carrying out such tests elsewhere. A
certificate in writing of the Engineer that the contractor has failed to provide facilities
and the means for the test and the examination shall be final.
The contractor shall also provide and deliver for tests, free of charge at such
places other than his premises as the Engineer may specify such materials or cubes as
he may require.
The Engineer, at his discretion may decide to perform some of the tests on
aggregate of concrete at his own laboratory or any other agency he may consider
necessary. In all such cases, the contractor shall provide and deliver for tests for such
materials or concrete cubes duly cured, free of charges at the premises as may be
specified by the Engineer. Any further cost incurred for such tests, shall be recovered
from the contractor’s bills.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 68 -
CE/Con/HQ/BBS/T/30/2011
The contractor shall set up a small field laboratory to carry out tests on
aggregate, design mix concrete and testing of cement concrete as and when ordered by
the Engineer or his representative. The field laboratory should have the following
Equipment’s to conduct the field tests:-
Set of IS sieve for coarse and fine aggregate.
Cube moulds(15 x 15 x 15 cms)Minimum 6 Nos.
Slump cone.
Measuring jars.
Rapid moisture machine with calcium carbide chemical.
Weighing equipment 10 Kg. Capacity up tom 1 Gram accuracy for conducting sieve
analysis.
Weighing equipment 100 Kg. Capacity to know unit weights of fine and coarse aggregate
in connection with design mix(Mobile type).
Compression testing machine for cube testing 100/200 Tonne Capacity Unit.
Caliberation of compression testing machine should be done at specified intervals
by the Engineers in charge in approved laboratory/IIT/any University.
Contractor should quote the rate considering the cost of the above equipment and
cost of calibration charges. The rate for the above testing and equipments have already
been included in the respective items of works for which separate payment will not be
made.
Contractor can choose testing the cubes in approved labs instead of procuring the
compression testing indicated under Items 8 of field laboratory.
Immediately after receiving formal acceptance letter, the tender/contractor
should submit the materials such as aggregate, sand, cement, with details of name of
the quarry for aggregate, cement brand, grade of cement etc. to the approved
laboratory to design the concrete mix for M-25 or richer mix Tests such as specific
gravity of cement, sand, metal and testing of cement for physical properties, sieve
analysis for fine and coarse aggregate, abrasion, impact and crushing strength etc. are
to be done by the laboratory to design the concrete mix. Concrete mix design should be
done as per IS-10262-1982 with further stipulations indicated in previous para stated on
this subject.
Laboratory should submit the result of all the above tests along with design mix
calculation for further verification by Railway and to approve the design mix by the
Engineer-in-charge.
Cost for carrying out design mix in an approved laboratory should be borne by
the contractor at his cost. Percentage of rates for various items quoted by the Tenderer
shall be deemed to include the cost of the above tests.
Tenderer/contractor should procure preferably 53 grade cement for M-25 or
richer design mixes. In case 53 Grade Cement is not available in the local market, 43
Grade Cement can be used.
For 43 Grade Cement, separate design mix is required and should be got it done
in the laboratory/IIT etc. as approved by the Engineer-in-charge.
No extra payment shall be paid to the contractor for the above as the rate quoted
are inclusive of carrying out the above design mix charges in approved laboratory.
If curing is not being done to satisfy the standard, the Engineer-in-charge may
get it done at the contractors cost without any notice to him, as the curing can not wait
for such notice, time etc. The Engineers decision shall be final and binding, as to whether
satisfactory curing is being done or not.
Contractor should arrange for painting of date of casting of different elements on
the structure with paint for monitoring the curing. Cost of the above should be borne by
the contractor at his own cost.
After the work is completed in all respects the contractor shall make available for
Railways for record the following.
Tracing drawings on transparent polythine film of all completed works with all
details like general arrangements drawings, reinforcement details, structural details etc.
are to be made and supplied along with six ammonia copies for record.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 69 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SECTION - J
Fabrication , assembly and erection of steel work
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 70 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SECTION-J
Special Conditions Specifications/Conditions for Fabrication, assembly
and erection of steel work
1. All fabrication and erection shall be done in accordance with IS: 800:62. Structural
steel to be procured by the contractor of this work shall confirm to IS:2062 Gr.’A’ and
welding shall confirm to IS:816. Fabrication shall not be taken in hand until the relevant
shop drawings have been approved by the Dy.CE. Shop drawings are to be prepared by
the contractor based on the standard drawings / drawings based on the similar work as
per the direction of Engineer-in-charge or his representative. On completion of
fabrication with all the approved changes, 4 copies of “as made” drawing should be
supplied to the Engineer. Approval of drawings shall not relieve the contractor’s from
his obligations under the contract.
2. The contractor shall afford to the Engineer or his representative all reasonable
facilities as may be necessary for satisfying the Engineer that the structural steel is being
and or has been fabricated in accordance with the specification and drawings.
3. The fabrication of structure shall be as specified in the approved drawings (Ref .1
above)and as per the directions of the Engineer-in-charge of the work.
4. Riveting/welding shall not be started until such time the Engineer has personally
satisfied himself that the alignment of the structure is correct.
5. The welding shall be uniform and shall not contain any slag or blow holes. There
should be no under cutting of parent metal or overlapping. Electrodes used for welding
shall be got approved by Dy.CE, E.Co.Railway, BBS before use.
6. All riveting shall be done by pneumatic or hydraulic rivets.
7. Rivets, when driven, shall fill the holes completely, have full round heads and
concentric with the surface or be counter-sunk when so required.
8. Permanent bolts, anchor bolts, nuts, washers, rivets, welds, rail clips etc., required
for complete fabrication and erection of various structure shall be provided by the
contractor, the cost of which is already included in the basic rates for fabrication and
erection.
9. The contractor shall arrange for service bolts and nuts, drifts, compressed air,
oxyzen and acetylene gases required for the fabrication and erection dismantling and
also trailors/tractors with necessary tackles for loading, handling and transport of
structures to erection site from storages.
10. Where only bolting is specified in the drawing, it should be tightened to the
maximum limit. The bolts used should be long enough to so that at least three threads
protrude when the nut is fully tightened and no gap should be allowed between the
members to be joined. On permanent bolts one washer should be provided for the bolt
head and one for the nut.
11. Particular care should be taken to ensure free expansion and contraction wherever
provided.
12. Wooden rams or mallet shall be used in forcing members into position, in order to
protect the metal from injury or shock.
13. While assembling, the contractor shall arrange to straighten any bends, twists, etc.
if any in the fabricated members. The contractor shall at his own cost rectify any minor
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 71 -
CE/Con/HQ/BBS/T/30/2011
defects in fabrication, and also carryout any minor alterations that may be found
necessary. Such minor works shall include cutting of rivets, drilling of holes, reaming
providing gussets/cleats and jointing structural members by riveting/bolting/welding.
14. Instrumental checking for correctness of setting up of structures as also the final
adjustment of leveling and aligning should be carried out immediately after completion
of assembling of each work, block of building (frame works) in the sequences determined
by the Design, Crane girders and rails requiring higher accuracy while setting them up,
should be adjusted after the completion of basic structures.
15. The erection of steel structures should be carried out in a correct sequence
ensuring the stability of structures at all stages of erection. All structures placed in
position must have strong supports until they are properly joined with the allied
structures, so that they may not fall down or be blown off. The contractor failing to take
such precautionary measures shall make good the damages sustained to those
structures and other properties of the Railway or replace such structures and properties
of the Railway found damaged causing from such incidents, as considered necessary by
the Engineer.
16. The erection of all steel structures should be carried out in accordance with the
specifications, approved drawings and instructions supplied and subject to alteration and
amendment as may be ordered from time to time during the progress of the work. Any
departure from plans, specifications, etc. should be reported to the Engineer-in-charge.
17. Assemblies of structures should be made on ground. The weight upto which a
particular ground assembly may be made will be determined by the Engineer taking into
consideration the height of the structures, capacity of the lifting tackle, and site
conditions such as availability of space etc.
18. Inspection: Fabricated steel work will be inspected at the fabrication site by an
authorised representative of the Railway prior to erection.
19. The contractor shall be responsible for the transportation at his own cost from the
contractor’s works to the site of erection and stacking them if ordered at the site of work
before erection besides being responsible for any damages occurring in transit and while
keeping them stacking till the materials are erected by him and work is finally accepted
by the Dy.Chief Engineer.
20. All materials and workmanship shall be subject to such tests as specified in the
contract documents or as the Engineer may order and all materials excepting those
which must be necessity be tested at the work site before they are actually required to
be used to enable the Engineer to have such tests made as he may consider necessary.
All fabrication work shall be carried out near work site at the place allotted by the
Railway.
21. The contractor shall furnish all information such as weight constituent substances,
dimensions, levels, strength and description of the materials supplied by him and give
the Engineer such other particulars as may be required for using in the work.
22. The contractor shall bear the whole expense of testing or re-testing all structures,
materials and workmanship as the Engineer will direct.
23. The Engineer may order the materials in the works to be cut where he considers it
necessary to test the workmanship and quality and if the work be found satisfactory the
cutting out and replacing of the materials will be paid by the Railway but, if in the
opinion of the Engineer any such work opened up shall have been executed with
unsound, imperfect or unskillful workmanship or with materials of quality not in
accordance with the contract, the contractor shall forthwith at his own costs and to the
entire satisfaction of the Engineer rectify, re-construct or replace the same in whole or in
part as he may be directed by the Engineer whether or not the value of any such work or
materials shall be included in any payment made to the contractor.
24. The contractor shall inform the Engineer in writing any portion of the work is ready
for inspection giving him sufficient notice to enable him to inspect the same, without
retarded complete in accordance with the terms of the tender until the Engineer shall
have certified in writing that it has been inspected and approved by him.
25. The contractor shall design, manufacture, erect and dismantle any false work
staging temporary supports etc., required for the safe and accurate erection of the
structural steel and shall be responsible for the adequacy of the same.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 72 -
CE/Con/HQ/BBS/T/30/2011
25.1 The cost of such work shall be deemed to be included in the rates of erection of
the structures for which such false work staging and temporary supports etc. are
required. The contractors may get his drawings and designs of such false work, staging
etc. approved by he Engineer but such approval by the Engineer shall not relieved him of
any responsibility for the safety of such works.
26. Erection of steel structures over concrete structures will start only on receipt of an
authorisation from the Engineer to the effect that all the inserts embedded in concrete
are in correct lines and level as shown in the drawings and that the deviations, if any,
are within the permissible limits.
27. The contractor shall provide adequate supervision at all stages of work and
examine in parts for accuracy before erection is commenced. He shall also provide
necessary facilities satisfactory to the Engineer-in-charge for inspection of any parts to
be used in the work at such stages, as he may direct. Irrespective of any inspection and
tests made by the Engineer, the contractor shall be entirely responsible for proper
execution of the contract, not withstanding any approval which may have been given by
the Engineer of the work or of tests carried out either by the Engineer or the contractor.
Any fittings or accessories which may not be specifically mentioned in the specification
but which are usual or necessary for erection are to be provided by the contractor
without extra charges, so that the erected structure may be complete in all details.
28. The contractor should bring his own erection plant and equipment, tools and
tackles, scaffolding, trestles etc. and any other accessories.
29. The contractor shall provide for the convenience of inspection/testing, adequate
temporary access ladders, if required by the Railway Department, gangways, tools,
tackles, instruments and all other facilities required by the engineer for the purpose.
30. The holes of erection joints riveted or bolts (with machined bolts) should be filled
with temporary bolts and plugs after mounting the structures. The number of bolts and
plugs is determined by design, but should not be less than 2/3 of the total number of the
holes. In joints where the number of holes is equal to 5 or less not less than 2 holes
should be filled. The number of plugs should be about 30% of the number of bolts.
31. CALCULATION OF WEIGHT OF FABRICATED STEEL
The weight of materials for which payment has to be made for fabrication and erection
shall be that which is computed on the basis of nominal weight of the steel sections of
the finished product. Gussets will be paid as per the overall rectangular/square
dimensions. In computing the weight of finished steel no deductions will be made for
rivet holes or bolt holes or any other holes, hew nuts, notches. The weight will not
include the weights of rivets, welds, bolts, nuts, washers etc. supplied by the contractor,
at his cost. Unit weights of all structural steel to be used in this work will be paid as
per IS -808-1989.
32. MAINTENANCE PERIOD:
The contractor should maintain the works executed for a period of 6(Six) months
from the date of completion of the entire work and any defects that are found during this
period shall have to be replaced/rectified by him at his own cost.
33. The Railway will, at its discretion and for the duration of contract make available
free of charge land at site for the construction of contractor’s site, Office, storage etc.,
required for execution of the contract. Cleaning and leveling of the ground, construction
of temporary roads, stores, offices etc., as required shall be done by the contractor at
his own cost to the satisfaction of the Engineer. No land for accommodation for his staff
and labour shall be made available by the Railways. In regard to the lands made
available to the contractor for the office, stores, the site shall on completion of work be
restored to reasonably the same conditions as they were originally handed over to the
contractor.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 73 -
CE/Con/HQ/BBS/T/30/2011
34. The railway shall also provide land for making the marking and fabrication platform
free of charge. It shall be the responsibility of the contractor to make and maintain the
platform at his own cost.
35. Contractor has to make his own arrangements for obtaining the electric power
supply from CESCO. However if possible, Railways will arrange the supply of electric
energy at a point from any of the existing points near the site. The contractor shall make
his own arrangements for laying and maintaining further distribution lines and wires
necessary for the works. This system shall confirm to Indian Electricity Act. The
contractor shall provide his own energy meter for registering consumption. The meter
shall be got tested by contractor, if necessary from appropriate authority. The contractor
should pay the electrical energy charges for the consumption of power at the rates as
fixed by the Railway from time to time. The contractor will have no claim on the Railways
if the supply becomes intermittent or for break down in system of fluctuation in voltage.
36. The contractor should disclose the source from where supplies of structural steel
required by him and shall maintain a detail record of receipts from different sources.
Photo copies of challans, invoices, gate passes etc. having the details of the rates,
quantity etc. for the structural steel procured by the contractor for the work has to be
supplied to Railway for their record.
Contractor has to submit the manufacturer test certificate for the structural steel
procured for the work. Further contractor has to arrange the testing (physical properties)
of structural steel received lot wise in an approved laboratory by Engineer-in-charge for
the material received on different occasions for the work. Cost of transportation and
handling charges of samples up to the laboratory and testing charges have to be borned
by the contractor.
37. Welding
37.1 General: The welding and the welded work shall generally conform to IS:816
and 823 unless otherwise specified. As much work as possible shall be welded in shops
and the layout and sequence of operations shall be so arranged as to eliminate distortion
and shrinkage stresses.
37.2 Electrodes: All electrodes shall be kept under dry conditions. Any electrodes
damaged by moisture shall not be used unless it is guaranteed by the manufacturer that
when it is properly dried, there will be no detrimental effect. Any electrode which has
part of its flux coating broken away or is otherwise damaged, shall be rejected. Any
electrode older than six (6) months from the date of manufacture shall not be used.
37.3 Preparation of Joints: The edges shall be prepared with an automatically
controlled flame cutting torch correctly to the shape, size and dimensions of the groove,
prescribed in the design and shop drawings. In case of U-groove joint, the edges shall be
prepared with an automatic flame cutting torch in two phases following a bevel out with
a gouging pass or by machining.
The welding surfaces shall be smooth, uniform and free from tins, tears, notches
or any other defect which may adversely affect welding and shall be free of loose scale,
slag, rust, grease, paint moisture or any other foreign material.
37.4 Welding Procedure: The welding procedure to be followed by the contractor
shall be in conformity with the ISI specification to suit the details of the joints indicated
in the drawings and the position at which welding has to be carried out. Welding
procedure shall cover the following:
i) Type and size of electrodes
ii) Current for arc welding and voltage;
iii) Length of run per electrode, for arc welding and speed of travel;
iv) Number and arrangement of runs in multirun welds;
v) Position of welding;
vi) Preparation and set up of components;
vii) Welding sequence;
viii) Pre or post heating;
ix) Any other relevant information;
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 74 -
CE/Con/HQ/BBS/T/30/2011
The welding procedure shall be so arranged that the distortion and shrinkage
stresses are reduced to a minimum and that the welds meet the requirement of quality
specified hereunder.
Any weld found defective shall be cut by using either chipping hammer or gouging
torch in such a manner that adjacent material is not injured in any way.
Painting of the welds involving deformations of the weld surface either during de-
slaging operation or thereafter shall not be allowed.
37.5 Fusion faces and surrounding surfaces: Fusion faces and the surrounding
surfaces within 50mm of welds, shall be free from all mill scale and free from oil, paint or
any substance which might affect the quality of the welds or impede the quality /
progress of welding. They shall be free from irregularities that would interfere with the
deposition of the specified size of weld or be the cause of defects.
All mill scale within 50mm of welds shall be removed prior to welding either by
picking followed by thorough power wire brushing or by other approved methods.
If preparation or cutting of the fusion faces is necessary the same shall be carried
out by shearing, chipping, gas-cutting or flame gouging.
Where hand gas-cuttings or hand-gouging is employed, the blowpipe or gouging
blow pipe shall be properly guided.
37.6 Assembly for welding: Parts to be welded shall be properly assembled and held
firmly in position by means of jigs and clamps prior to and during welding.
37.7 Accuracy of Fit-up: Parts to be fillet welded shall be brought into as close
contract as practicable and the gap due to faulty workmanship or incorrect fit-up shall
not exceed 1.5mm. If greater separation occurs at any position, the size of fillet weld
shall be increased at such positions by the amount of the gap.
37.8 Jigs and Fixtures: Jigs and fixtures shall be used where applicable and shall be
designed to facilitate welding and to ensure that all welded portions are easily accessible
to the operators.
37.9 Ends of Butt welded joints: The ends of butt joint shall be welded so as to
provide full throat thickness. This may be done by the use of extension piece, cross-runs
or other approved means.
37.10 Weld Face and Reinforcement of Butt Welds: The weld face shall at all
places be deposited uniformity on the surface of the parent metal. Where a flush
surface is required the surplus metal shall be dressed off.
37.11 Minimum Leg length and Throat Thickness in Fillet Welds: The minimum
leg length of a fillet weld as deposited shall be not less than the specified size. In no case
shall a concave weld be deposited unless specifically permitted. Where permitted, the leg
length shall be increased above that specified, so that the resultant throat thickness is as
grate as would have been obtained by the deposition of a flat-faced weld of the specified
leg length.
37.12 De-slaging: After making each run of welding all slag shall be thoroughly
removed and the surface cleaned.
37.13 Quality of Welds: The weld metal, as deposited (including track welds if
to be incorporated) shall be free from cracks, slag inclusions, porosity, cavities and other
deposition faults. The weld metal shall be properly faced with the parent metal without
under cutting or overlapping at the toes of the weld. The surface of the weld shall have a
uniform consistent contour and regular appearance.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 75 -
CE/Con/HQ/BBS/T/30/2011
37.14 Weather Conditions: Welding shall not be done under severe weather
conditions which might adversely affect the efficiency of the welding.
37.15 Qualification and Testing of Welders: The contractor shall satisfy the
Engineer that the welders are suitable for the work for which they will be employed and
shall produce evidence to the effect that welders have satisfactorily completed
appropriate tests as described in IS: 877. The Engineer may at his own discretion order
periodic tests of the welders and / or of the welds produced by them such tests shall be
at the expense of the contractor.
37.16 Supervision: The contractor shall employ a competent welding supervisor to
ensure that the standard of workmanship and the quality of the materials comply with
the requirements laid down in this specification.
38 Erection Marking: Each fabricated member whether assembled prior to
despatch or not so assembled, shall bear an erection mark, which will help to identify the
member and its position in respect of the whole structure, to facilitate re-erection at site.
These erection marks shall be suitably incorporated in the shop detail and erection
drawings.
39. CONTROLS IN THE FABRICATION AND ASSEMBLY OF VARIOUS
STRUCTURES
39.1 The following tests shall be conducted to ensure quality of welding.
The contractor shall conduct tests in accordance with the following norms:
(i) Visual examination – Hundred percent(100%) of the welded joints.
(ii) Ultrasonic testing - 2% of the butt joints or as directed by the Engineer in
charge. The ultrasonic test shall be carried out by authorised agencies
and carried out under the personal supervision of Engineer-in-charge.
(iii) Dye penetration: (as per IS 3658 – 1981 – All butt joints and Important
lap joints shall be tested by dye penetration method:
39.2 Tests:
39.2.1 Visual Examination: The contractor shall conduct visual examination and
measurement of the external dimensions of the weld for all joints. Before examining the
welded joints, areas close to it on both sides of the weld for a width not less than 20mm
shall be cleaned of slag and other impurities. Examination shall be done by magnifying
glass which has a magnification
power of ten (10) and measuring instrument which has an accuracy of +0.1 mm
or by weld gauges. Welded joints shall be examined from both sides. The contractor
shall examine the following during the visual checks.
i) Correctness and shape of the welded joints
ii) Incomplete penetration of weld metal
iii) Influx
iv) Burns
v) Unwelded craters
vi) Under cuts
vii) Cracks in welded spots and heat affected zones
viii) Porosity in welds and spot welds
ix) Compression in welded joints as a result of electrode impact while
carrying out contract welding.
x) Displacement of welded element.
The contractor shall document all data as per sound laboratory practices.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 76 -
CE/Con/HQ/BBS/T/30/2011
39.2.2 Ultrasonic test: Ultrasonic test shall be conducted by the contractor to detect
gas inclusion (pores), slag inclusion, shallow welds, cracks, lamination and friability etc.,
prior to starting of ultrasonic test the welded joint shall be thoroughly cleaned of slag
and other material. Surface of the basic metal adjacent to the welded joint on both sides
shall be mechanically cleaned by a grinder or a metal brush to provide the contract of
the whole ultrasonic probe surface with surface of basic metal. The width of the clean
surface shall be as directed by the Engineer. The welded joint then shall be covered with
a thin coat of transformer oil, turbine or machine oil to ensure acoustic contact . The
joints so treated shall be marked and the marks shall be entered into documentation.
Subsequent to this, ultrasonic test shall be carried out as directed by the Engineer.
39.2.3 Dye Penetration test: (As per IS 3658-1989 All butt joints and
important lab joints shall be tested by dye penetration method ; First the joints shall be
thoroughly cleaned with wire brush / by mechanical means then the cleaned joint shall
be sprayed with "Cleaner" to obtain a clean surface, which can receive the “Penetrent”.
Then the “Penetrent” shall be applied on the joint. After gap of 5 to 10 minutes the
“developer” shall be applied to direct the defects of the weld which can be identified by
careful visual examination. The procedure shall be followed as per manufacturers
specification as directed by Engineer in charge.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 77 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SECTION - K
Planning & Execution of work
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 78 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SECTION-K
SPECIAL CONDITIONS Planning & Execution
A. PLANNING, SPECIFICATIONAND EXECUTION
1. Samples of the materials like brick, sand, aggregate, pipes, fittings including
sanitary fittings proposed to be used by the Contractor shall first be submitted to
the AXEN(Con)/ XEN(Con) in-charge for approval & future comparison. The
materials shall be brought to sites only after being approved by the
AXEN(Con)/XEN(Con), who may decide to get these materials tested before
according his approval and the cost of such testing shall be borne by the
Contractor. If any doubt arises during course of execution of works regarding
acceptability of any of the materials brought to site by the Contractor, the
decision of AXEN(C)/XEN(Con) shall be final & binding on the Contractor except
that if he so wishes, the Contractor can represent to DY.C.E.(Con)/BBS for
reviewing the decision within 7 days, who shall cause the matter to be
examined/tested and the decision so arrived at shall be final & binding on both
the parties. The cost of such examination/testing shall be borne by the
Contractor, if the material is found unacceptable and shall be borne by the
Railway if the material is found acceptable.
2. Any detailing of structure, layout of pipelines/fittings etc. or any other details not
specifically indicated in the drawing shall be brought to the notice of
AXEN(Con)/XEN(Con) by the Contractor at least 15 days in advance who will
furnish the details in writing to the Contractor. It is the sole responsibility of the
Contractor to ask for the complete details at least 15 days in advance so as not to
hold up the work & he shall be squarely responsible for any delay on this count
except that if the Railway do not furnish the details within this period after being
asked by the Contractor in writing, delay after expiry of this period may be
assigned to the Railway. However, such delay shall not entitle the Contractor to
any additional rates or claims except that extension of time for the period of
delay may be granted to him without imposition of penalty.
3. Design and detailing of proposed staging and/or shuttering for concreting
proposed to be used shall be got approved by AXEN(Con)/XEN(Con) before
bringing the same to site. The material and finish of the shuttering shall also
require approval of AXEN(Con)/XEN(Con) before the same is used for concreting.
The individual pieces of shuttering (Plank or plate) shall fulfil the following
dimensional & other criterion :
(i) The surface of the shuttering piece shall be in one plane. From an
imaginary plane passing through 3 corners of shuttering, the fourth corner
or any other point on the surface shall not deviate by more than 3 mm per
67 cm. diagonal length of shuttering.
(ii) Individual edges of a shuttering piece shall not deviate from an imaginary
line joining the two respective corners by more than 2 mm per 60 cm
length/width of shuttering.
(iii) Surface of the shuttering should be smooth & applied with shuttering
release-agent before use, so that concrete does not stick to the shuttering.
The staging material shall be straight ( i.e. having no bends) & shall stand erect
(at 90° from supporting surface) and crooked pieces of ballies or bent pipes shall
not be used.
4. Compaction of concreting shall be done with needle vibrators of approved quality
& specification except for slabs where surface vibrators of approved quality shall
be employed in addition to needle vibrators.
5. Cover pieces made of suitable proportion of sand, cement mortar to give a
strength equal to concrete strength shall be cast sufficiently in advance of
concreting and used as cover blocks for reinforcement. The size of these blocks
shall be c x 2c x 2c where ‘c’ is the specified cover to the reinforcement & these
pieces shall be smooth with sharp edges.
6. Suitable chairs made of HYSD bars shall be provided in RCC slabs to maintain the
required distance between top & bottom reinforcement as per requirement at site
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 79 -
CE/Con/HQ/BBS/T/30/2011
& as per instruction of AXEN(Con)/XEN(Con). The steel for this shall be paid
under relevant schedule or supplied by the Railway, but no extra payment shall
be made for providing these chairs.
7. The Contractor shall take all precautions to ensure that the slab is absolutely damp proof.
For testing this, ponding of water up to a depth of 1 feet shall be kept over the slab for at
least one week and the lower surface of slab should show no sign of dampness at the end
of this period. The testing shall be done after curing for at least 21 days. The payment for
the concreting slabs & beams shall be released only after this test and the cube test as
indicated in ‘Additional special conditions of contract’ give satisfactory results.
If any sign of dampness is observed in the above test, the Contractor is liable to give such
treatment (like epoxy grouting etc.) to the slab as approved by the Railway to make the
slab damp proof. Full cost for such treatment shall be borne by the Contractor. After the
treatment, the slab shall be tested again and the payment for slab & beams shall be
released only after obtaining satisfactory result. If the dampness is not arrested, the full
cost of Railway materials consumed in the slab(i.e. steel & cement) & cost of dismantling
of slab shall be recovered from the Contractor & no payment shall be admissible for the
concreting so executed. Additional cubes if required, may also have to be made as per
instructions of Engineer-in-charge for testing 7 days’ strength so as to decide upon the
time of striking off form work, to determine the duration of curing etc.
(B) PROGRAMME OF THE WORK
(TO BE ESSENTIAL PART OF TIME FRAME FOR COMPLETION OF CONTRACT)
The Contractor immediately after getting the acceptance letter and requisite site
and drawings, make out a detailed programme for completion of work within the
completion period and submit to the Railway along with a list of resources (men and
machineries) proposed to be deployed by him to stick to the programme submitted to the
Railway. This programme shall form an integral part of the agreement. However, if there is
any hindrance to the work due to the reasons beyond the Control of the two parties to the
agreement, such programme shall be reviewed and re-submitted, after and to the extent,
such hindrances have been removed and in this case this revised programme, if accepted
by the Railway will become binding on the Contractor as if it forms part of the original
agreement. This programme of works shall be binding on the Contractor including the
sequence of works indicated in the programme.
It is also to be understood clearly that the Contractor is under obligation to
execute every portion of work at the earliest opportunities and such works which
can be progressed in parallel should be started simultaneously. In case, the
Contractor fails to stick to the desired sequence and programme of work, a
penalty equivalent to 10% of the respective shortfall of progress may be
recovered from his bills. However, if the Contractor is able to make good the
shortfall in subsequent months, the penalty recovered for the earlier duration
shall be reviewed on pro-rata basis. However, if the Contractor fails to make good
the shortfall through out the validity period and ultimately causes delay in
completion of whole of the work, the penalty recovered shall stand forfeited and
form part of the penalty that will be imposed on him due to delay in completion of
work as per Clause No. 17(4) of GCC. The above penalty may be waived at the
time of completion (during the currency of Contract) by the Railway
Administration if the reasons for overall delay in works are beyond the control of
the Contractor and overall delay in works does not result as a direct consequence
of the failure of Contractor in sticking to the agreed sequence and programme of
work during on account stage of the Contract.
(C) CLEARANCE OF SITE
On completion of the work, the Contractor is required to remove all the debris,
surplus materials like metals, aggregates, bricks stones etc. from work site. He is also
required to do dressing and levelling neatly(including cutting/filling up to 6”, filling to be
done with approved quality of good earth/moorum) for the surrounding area (i.e. Area
used for stacking of materials like bricks, stone, sand, metals etc. by the Contractor, area
where excavated earth are dumped & other areas affected in connection with execution of
the work of the executed structure) as per the direction and to the entire satisfaction of
the Engineer-in-charge of the work. Rates for all the items under agreement are inclusive
of 1% expenditure towards this final cleaning up as detailed above. Hence, deduction @
1% from the Contractor’s on a/c bill will be made and which will be released at the time of
final bill if and only after the dressing and levelling is completed to the full satisfaction of
the AXEN(Con)/XEN(Con). In case of failure of Contractor to fulfill this condition, this
amount totalling to 1% of total value of work executed shall not be paid to the
Contractor & retained by the Railway.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 80 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section – L
Rates Quoted/Accepted
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 81 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Section – L
Rates Quoted/Accepted
Unless specifically provided for in item, the rates quoted for all items of Schedule shall
include the cost of :-
1. (a) Earth work in cutting.
Minerals of all kinds including iron ore are likely to be met with in and around this
area. The classification of soils referred to in the Schedule cover all these
minerals including iron ore of any content. The contract should take this aspect
into consideration while quoting the rates against the tender. No claim
whatsoever on this account shall be entertained by the Railway.
(b) Rock Requiring Blasting:-
All transport, lead, lift, ascent, descent,crossing tracks, observing traffic
regulations etc. for bringing materials equipments, tools and plants, labour to the
site of work as required to complete the work in all respects,
(c) Rock requiring control blasting:-
(i) The control blasting must be done very carefully taking all the measures to
prevent any untoward incident. The Contractor must keep a competent blasting
Foreman to available as and when required at site.
(ii) Any damage to the overhead electric/telephone wire or property or life due to
blasting operation is the sole responsibility of the Contractor. Any compensation
thereof likely to be paid towards any damage will be borne by the Contractor.
2. All taxes, State, Central or Local.
3. All labour, skilled, unskilled, supervisory, specialised as required.
4. All temporary arrangements like shuttering, scaffolding, staging, supports,
shoring, making templates etc. inclusive of all labour and materials required for
providing, erection use, dismantling of such arrangement after completion of
permanent work and removing from site including submission of detailed
drawings/designs for such temporary arrangements and getting the same
approved by Railway if and as required by the Engineer-in-charge at site.
5. All such equipment, tools, jacks, cranes, drilling equipment, grouting equipments,
plant and machinery etc. as may be required for executing the work in a modern
and workman like manner as per specifications, inclusive of cost of such
equipment, bringing to site, labour and fuel for operation, maintenance etc.
complete.
6. All works being executed as per specification of these tender documents, G.C.C.
relevant IS/IRS Codes MORT & H specifications as applicable to best quality and
finish.
7. Executing the work as per items of schedule, complete in all respect and any
other incidental charges other than those listed in these notes, as may be
necessary. All the works shall be carried out in accordance with the approved
drawings.
8. Carrying out the work at any height/depth, above/below the ground, at any
location at the work site.
9. Taking all safety precautions for keeping the working spaces free from
obstructions without endangering the Railway property and personnel.
10. All jungle clearance, cutting and uprooting of trees, crossing one or more Railway
lines making service dag-bel’s and reference pillars, bailing out water with
contractor’s pumps, removal of slush where encountered, dressing of spoil heaps,
banks and cuttings to final dimensions.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 82 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-8
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SCOPE OF WORK IN BRIEF
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 83 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-8
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SCOPE OF WORK IN BRIEF
NAME OF WORK:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
SCOPE OF THE WORK IN BRIEF:
The above named tender is inclusive of the following schedule wise works.
Schedule ‘A’: Execution of works covered under ECoR USSOR 2010.
Schedule ‘B’: Supply of Cement.
Schedule ‘C’: Supply of steel .
Schedule ‘D’: Wooden & Rubber flooring and acoustic ceiling.
Schedule ‘E’: Fire fighting arrangement.
Schedule ‘F’: Supplying of submersible pump and developing tube well.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 84 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-9
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SUMMARY OF WORKS IN
TENDER SCHEDULE
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 85 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-9
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SUMMARY OF WORKS IN TENDER SCHEDULE
NAME OF WORK:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
RATE SHEET FOR WORKS UNDER SCHEDULE A , B ,C , D , E & F
Sl. Description of work Basic Tender cost of Brief description of work
No. schedules(Rs) under each schedule
1. Execution of works as Execution of works covered
detailed in Schedule-A. under ECoR USSOR 2010
5,17,69,466 excluding items covered
under schedule B, & C of this
tender.
2 Execution of works as
detailed in Schedule-B. For Supply of Cement under
1, 09, 93,885
ECoR USSOR-2010
3. Execution of works as
detailed in Schedule-C. 2, 71, 40,000 For Supply of steel under
ECoR USSOR-2010
4. Execution of works as Non scheduled items for
detailed in Schedule-D. 67, 03,330 Wooden & Rubber flooring
and acoustic ceiling etc.
5. Execution of works as
detailed in Schedule-E. Non scheduled items for Fire
12,59,546
fighting arrangement
6 Execution of works as Non scheduled items for
detailed in Schedule-F. Supplying of submersible
90,608
pump and developing tube
well.
Total Basic Tender
9,79,56,835
Cost
NOTE TO TENDERER
1. The Tenderer(s) should quote only single percentage above/below/at par of
Basic tender value against each schedule in the RATE SHEET only of chapter-
16.
2. In case the rate above/ below is not mentioned clearly, the quoted rate shall be
treated as above rates.
3. The Tenderer(s) should not quote percentage/rate in any annexed schedule, and if
quoted, the tender stands summarily rejected.
4. Conditional tender may liable to be rejected.
5. The contract period for completion of the work is 20 (Twenty) months from the
date of issue of Acceptance letter.
6. PVC Clause is applicable to this tender.
7. The rates quoted by the tenderer(s) & accepted by Railway Administration shall hold
good till the completion of work and no additional individual claims will be
admissible on account of fluctuation in market rates, increase in taxes/any other
levies etc.
8. Details of the items and basic cost of above schedules A to F are shown in the
chapter-10
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 86 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
CHAPTER-10
DETAILS OF WORKS IN TENDER
SCHEDULES (Schedule A to F)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 87 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Name of Work:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
USSOR 2010
Schedule-"A"
Sl
Description of work Amount (in Rs.)
No
1 Execution of works covered under East Coast
Railway Unified Standard Schedule Of Rates
2010 (Works & Materials) of Engineering
Department excluding the items covered
under Schedule B, C, D, E & F of this tender.
Approximate basic value as per USSOR 2010
rates 6, 09, 05,254
Railway tender Premium @15% below
USSOR 2010 -91,35,788
Total Basic Tender value of Schedule-"A" 5,17,69,466
Note: -
1. The likely items of USSOR 2010 & quantities to be operated under above
schedule is mentioned in Annexure-“A-1” (item no-1 to 80) for guidance only.
However, during execution items as well as quantities may vary as per site
requirement and instruction of Engineer-in-Charge.
2. No claim on this account will be admissible due to non-operation of the items
mentioned in Annexure-“A-1” and operation of other items of USSOR 2010 as
well as variation of quantities as per site requirement.
3. For all the items included in this schedule the note/ sub-note of USSOR’2010 and
specification contained in “Indian Railway Unified Standard Specification- 10
Vol.I & Vol-II” will be applicable.
4. The basic rates of ECoR USSOR-2010 of above schedule ‘A’ are reduced by
Railway tender premium as above, thereof, tenderers are advised to take note of
the same while quoting rate for this schedule.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 88 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Annexure: “A-1”
List of Probable USSOR 2010 items for SCH-“A”
Item Rate in
no as Figures
Sl Quanti Amount
Description of work per Unit &
No ty (in Rs.)
USSOR Words
2010 in (Rs.)
1 Earth work in excavation as 011010 0
per …., as per specifications-
in
(a) All Kinds of Soil 011011 650 Cum 92.00 59800
(Rs.Ninet
y-two
only)
(b) Ordinary Rock (Not 011012 650 Cum 269.00 174850
requiring blasting) (Rs.Two
hundred
Sixty-
nine
only)
(c) Hard Rock (blasting 011014 650 Cum 680.00 442000
prohibited) (Rs.Six
hundred
Eighty
only)
2 Extra over items 011010 for 011030 5500 Cum 122.00 671000
spreading ……. (Rs.One
hundred
Twenty-
two only)
3 Extra over item 011010 for 012010 1950 Cum 10.00 19500
…. Note : Dressing …….not (Rs.Ten
partly only)
4 Extra for watering and 012030 5500 Cum 17.00 93500
ramming ………earthwork in (Rs.Seve
filling. nteen
only)
5 Supplying and filling sand 012050 5000 Cum 636.00 3180000
………….. (Rs.Six
hundred
Thirty-
six only)
6 Dressing Surface (average 014010 2500 10 62.00 15500
excavation or filling up to 15 Sqm (Rs.Sixty
cm) …………………………….. -two
only)
7 Providing and laying in 031012 92 Cum 1918.00 176456
position ….. - All works up to (Rs.One
Plinth level : thousand
1:3:6 ……….. Nine
hundred
Eighteen
only)
8 Providing and laying cement 031023 336 Cum 2306.00 774816
concrete. …… shuttering, (Rs.Two
centering:1:2:4 ………. thousand
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 89 -
CE/Con/HQ/BBS/T/30/2011
Three
hundred
Six only)
9 Providing and laying in 031051 200 Cum 2211.00 442200
position ……Engineer in (Rs.Two
charge : All works up to thousand
Plinth level Two
hundred
Eleven
only)
10 Providing and laying in.. …… 041010 0
Engineer in charge
(a)All work up to plinth 041011 550 Cum 2493.00 1371150
level, ……….. (Rs.Two
thousand
Four
hundred
Ninety-
three
only)
(b)All work in buildings 041012 2350 Cum 2718.00 6387300
above plinth level up to floor (Rs.Two
two level. thousand
Seven
hundred
Eighteen
only)
11 Centering and shuttering 042010 0
…………. :
(a)Foundations, footings, 042011 1779 Sqm 140.00 249060
bases ……….., Footings of (Rs.One
FOB etc. hundred
Forty
only)
(b)Suspended floors, roofs, 042013 8260 Sqm 226.00 1866760
landings, ……….. and access (Rs.Two
platform hundred
Twenty-
six only)
(c)Lintels, beams, plinth 042014 6100 Sqm 196.00 1195600
beams, bed blocks, girders, (Rs.One
bressumers and cantilevers hundred
Ninety-
six only)
(d)Columns, pillars, , posts 042015 3470 Sqm 260.00 902200
and struts (Rs.Two
hundred
Sixty
only)
(e)Stairs (excluding 042016 200 Sqm 254.00 50800
landings) except spiral- (Rs.Two
staircases hundred
Fifty-four
only)
12 Brick work with ……… plinth 051018 1170 Cum 3227.00 3775590
in :Cement mortar 1:6 (1 (Rs.Thre
cement : 6 coarse sand) e
thousand
Two
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 90 -
CE/Con/HQ/BBS/T/30/2011
hundred
Twenty-
seven
only)
13 Extra over item 051010 & 051040 720 Cum 155.00 111600
051020 ………..up to floor (Rs.One
two level : hundred
Fifty-five
only)
14 Extra for brick work in 051050 120 Cum 301.00 36120
superstructure ……….. every (Rs.Thre
3m or part thereof : e
hundred
One
only)
15 Half brick masonry ….…… 051182 3400 Sqm 423.00 1438200
foundations and plinth in : (Rs.Four
Cement mortar 1:4 ……… hundred
Twenty-
three
only)
16 Extra for half Brick masonry 051190 3200 Sqm 43.00 137600
in superstructure above (Rs.Forty
plinth level up to floor two -three
level only)
17 Extra for half brick …. For 051200 200 Sqm 16.00 3200
every floor or part thereof. (Rs.Sixte
en only)
18 Laterite Masonry in 063012 300 Cum 2234.00 670200
foundation and plinth with : (Rs.Two
Cement mortar 1:4 thousand
(1cement: 4 fine sand) Two
hundred
Thirty-
four
only)
19 Providing wood work in ……. 071012 1680 Cudm 42.00 70560
position :Sal wood (Rs.Forty
-two
only)
20 Providing wood work … 071021 520 Cudm 37.00 19240
position :Sal wood (Rs.Thirt
y-seven
only)
21 Providing and fixing …… 072031 62 Sqm 761.00 47182
25mm to 40mm thick: (Rs.Seve
Particle board 12mm thick. n
…. hundred
Sixty-
one only)
22 Providing and fixing to IS: 072141 60 Sqm 1867.00 112020
2202 ……… shutters: (Rs.One
35mm thick …….. screws. thousand
Eight
hundred
Sixty-
seven
only)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 91 -
CE/Con/HQ/BBS/T/30/2011
23 Providing and fixing in wall 074061 171 Sqm 1171.00 200241
lining flat …….s etc. (Rs.One
complete: thousand
12mm thick. One
hundred
Seventy-
one only)
24 Providing and fixing ……….. 074231 3196 KG 80.00 255680
complete :Fixed to steel (Rs.Eight
windows by welding y only)
25 Providing and fixing 074352 53 Sqm 244.00 12932
decorative ………….complete: (Rs.Two
0.8mm thick. hundred
Forty-
four
only)
26 Providing and fixing factory 078130 85 Metre 451.00 38335
made P.V.C. door frame ….. (Rs.Four
of Engineer-in-Charge. hundred
Fifty-one
only)
27 Providing and fixing …… 078180 43 Sqm 2490.00 107070
0.6mm galvanized M.S. rod (Rs.Two
and fastened with nuts and thousand
washers. Four
hundred
Ninety
only)
28 Structural steel work …….. 081030 0
up to 6m height above GL.
(a)In RSJ, tees, angles and 081031 33500 KG 87.00 2914500
channels. (Rs.Eight
y-seven
only)
(b)In flats, plates, round or 081032 105000 KG 84.00 8820000
square bars. (Rs.Eight
y-four
only)
29 Extra for every …. steel work 081043 214280 KG 9.00 1928520
: (Rs.Nine
Over item no 081032 only)
30 Providing and fixing ….. 081180 83 Sqm 2997.00 248751
applying a priming coat of (Rs.Two
approved steel primer. thousand
Nine
hundred
Ninety-
seven
only)
31 Providing and fixing ........ 081340 40 Each 111.00 4440
bar bent to shape as per (Rs.One
standard drawing. hundred
Eleven
only)
32 Providing and fixing hand 081421 35000 KG 114.00 3990000
rail by welding etc. (Rs.One
……..primer: hundred
M.S. tube (medium) 40mm Fourteen
nominal bore. only)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 92 -
CE/Con/HQ/BBS/T/30/2011
33 Providing and fixing 082012 1000 KG 362.00 362000
anodised (Rs.Thre
aluminium……...(a)For e
openable /sliding portions…… Hundred
Sixty-
two only)
34 Providing and fixing ……… 082032 300 Sqm 919.00 275700
(i)With float/frosted glass (Rs.Nine
panes of 5.5 mm ……….. Hundred
and
Nineteen
only)
35 Fabricating, supplying & 083050 1000 KG 720.00 720000
installing stainless steel ….. (Rs.Seve
for grade certification. n
hundred
Twenty
only)
36 Providing hand packed …….. 091032 1360 Sqm 199.00 270640
including ramming sub (Rs.One
grade :Flat brick hundred
Ninety-
nine
only)
37 Cement concrete 092010 0
……complete
(a)25mm thick with 12.5mm 092011 938 Sqm 247.00 231686
nominal size stone (Rs.Two
aggregate hundred
Forty-
seven
only)
(b)40mm thick with 20mm 092012 1400 Sqm 341.00 477400
nominal size stone (Rs.Thre
aggregate e
hundred
Forty-
one only)
38 Providing top layer of floor, 093023 938 Sqm 347.00 325486
9mm ….:With white cement (Rs.Thre
with pigment e
hundred
Forty-
seven
only)
39 Marble chips skirting (upto 093033 60 Sqm 598.00 35880
30cm height) … volume : (Rs.Five
18mm thick with …………… hundred
Ninety-
eight
only)
40 Providing and laying ….: 094013 205 Sqm 813.00 166665
With white cement with (Rs.Eight
pigment hundred
Thirteen
only)
41 Providing and fixing Ist 095011 600 Sqm 669.00 401400
quality ………..complete: (Rs.Six
200x200 mm hundred
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 93 -
CE/Con/HQ/BBS/T/30/2011
Sixty-
nine
only)
42 Providing and fixing 095021 300 Sqm 717.00 215100
……………. complete: (Rs.Seve
Of Group B-II Clause 5.1 …… n
hundred
Seventee
n only)
43 Marble stone flooring ……….. 096013 295 Sqm 2121.00 625695
complete with : (Rs.Two
Agaria White thousand
One
hundred
Twenty-
one only)
44 False ceiling: 106100 268 Sqm 704.00 188672
Providing and fixing at all (Rs.Seve
height false ceiling ………….. n
hundred
& Four
only)
45 Providing and fixing ………….. 108162 426 Metre 224.00 95424
expansion.: (Rs.Two
110mm dia. hundred
Twenty-
four
only)
46 Providing and fixing 109200 2846 Sqm 656.00 1866976
permanently............. EPDM (Rs.Six
washer on crests of the hundred
sheet Fifty-six
only)
47 12 mm cement plaster of 111012 14960 Sqm 65.00 972400
mix -1:6 (1cement: 6fine (Rs.Sixty
sand) -five
only)
48 20 mm cement plaster of 111031 2519 Sqm 88.00 221672
mix -1:4 (1cement: 4 fine (Rs.Eight
sand) y-eight
only)
49 Cement plaster to ceiling of 111151 6270 Sqm 56.00 351120
mix -6 mm thick 1:3 (Rs.Fifty-
(1cement: 3 fine sand) six only)
50 Neat cement punning 111180 1446 Sqm 13.00 18798
(Rs.Thirt
een only)
51 Distempering … even shade: 115042 10750 Sqm 61.00 655750
New work (two or more (Rs.Sixty
coats of ……………… -one
only)
52 Wall painting on new work 115090 7517 Sqm 52.00 390884
with two or more coats of (Rs.Fifty-
plastic emulsion paint …….. two
only.)
53 Finishing walls with water 115110 16700 Sqm 37.00 617900
proofing ………. (Rs.Thirt
y-seven
only)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 94 -
CE/Con/HQ/BBS/T/30/2011
54 Painting Steel …………. 121030 3970 Sqm 61.00 242170
(Sixty-
one only)
55 Providing and fixing 131120 0
Chlorinated …………..
(a)75mm nominal outer dia. 131121 188 Metre 1927.00 362276
Pipes (Rs.One
thousand
Nine
hundred
Twenty-
seven
only)
(b)100mm nominal outer 131122 232 Metre 2600.00 603200
dia. Pipes (Rs.Two
thousand
Six
hundred
only)
56 Providing and fixing ……. 131150 0
(a)40 mm dia. nominal bore 131155 261 Metre 326.00 85086
(Rs.Thre
e
hundred
Twenty-
six only)
(b)50 mm dia. nominal bore 131156 42 Metre 405.00 17010
(Rs.Four
hundred
Five
only)
57 Providing and fixing …………: 132034 3 Each 1111.00 3333
50 mm nominal bore (Rs.One
thousand
One
hundred
Eleven
only)
58 Providing and fixing C.P. 132180 25 Each 326.00 8150
brass bib cock, 15mm (Rs.Thre
nominal bore, of approved e
quality conforming to hundred
IS:8931 Twenty-
six only)
59 Providing and fixing ………….. 132210 78 Each 418.00 32604
conforming to IS:8931 (Rs.Four
hundred
Eighteen
only)
60 Providing and placing 136150 8000 Litre 8.00 64000
…………. support for tank (Eight
only)
61 Providing and fixing water 151011 9 Each 2956.00 26604
closet squatting pan (Indian (Rs.Two
type W….. wherever thousand
required: Nine
White Vitreous China ……… hundred
Fifty-six
only)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 95 -
CE/Con/HQ/BBS/T/30/2011
62 Providing and fixing white 151022 12 Each 2902.00 34824
vitreous ……………. required: (Rs.Two
W.C. pan with ………… thousand
Nine
hundred
Two
only)
63 Providing ………… required: 151073 25 Each 1902.00 47550
White vitreous china wash (Rs.One
basin size 550x400mm ……… thousand
Nine
hundred
Two
only)
64 Extra for using coloured 151150 1 Each 848.00 848
pedestal type W.C. pan (Rs.Eight
(European type) ……….. hundred
Forty-
eight
only)
65 Providing and fixing white, 151270 28 Each 1436.00 40208
vitrous china squatting plate (Rs.One
urinal with integral thousand
longitudinal flush pipe Four
hundred
Thirty-
six only)
66 Providing and fixing 152110 21 Each 787.00 16527
600x450mm ……. and (Rs.Seve
washers complete n
hundred
Eighty-
seven
only)
67 Providing and fixing …make: 153322 29 Each 421.00 12209
600mm long towel rail ……… (Rs.Four
of 88mm, weighing not less hundred
than 190gms Twenty-
one only)
68 Providing and fixing Soap 153570 25 Each 231.00 5775
dish (C.P. Brass) having (Rs.Two
approx. wt. 220 gm hundred
Thirty-
one only)
69 Providing and fixing 110 mm 154110 28 Each 116.00 3248
PVC bend ………. (Rs.One
hundred
Sixteen
only)
70 Supplying chemical emulsion 171320 330 Litre 360.00 118800
(Chlorpyriphos / Lindane (Rs.Thre
emulsifiable ………… e
hundred
Sixty
only)
71 Diluting ……………: 171331 14000 Metre 8.00 112000
Along external wall ……. (Rs.Eight
only)
72 Drilling of bore …………….. 171520 0
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 96 -
CE/Con/HQ/BBS/T/30/2011
(a)For 200 mm dia 171522 175 Metre 433.00 75775
(Rs.Four
hundred
Thirty-
three
only)
(b)Extra over 75m drilling 171525 100 Metre 87.00 8700
for 200mm dia (Rs.Eight
y-seven
only)
72 Providing ………. etc. 171543 175 Metre 1101.00 192675
complete: (Rs.One
200 mm internal pipe thousand
One
hundred
One
only)
73 Extra for ……………. casing 171553 12 Metre 102.00 1224
pipe:200 mm internal pipe (Rs.One
hundred
Two
only)
74 Providing and laying water 231040 0
…..
(a)Sub-base with stone 231041 425 Cum 1137.00 483225
aggregate 90mm to 45mm (Rs.One
including stone screening thousand
13.2mm size One
hundred
Thirty-
seven
only)
(b)Base course with 63mm 231042 316 Cum 1129.00 356764
to 45mm size including (Rs.One
stone screening 13.2mm thousand
size One
hundred
Twenty-
nine
only)
(c)Base course with 53mm 231043 316 Cum 1303.00 411748
to 22.4mm size including (Rs.One
stone screening 11.2mm thousand
size Three
hundred
Three
only)
75 Providing and laying seal 235010 4250 Sqm 39.00 165750
coat of premixed fine …….. (Rs.Thirt
y-nine
only)
76 Providing and laying. tack 238013 4250 Sqm 371.00 1576750
coat:50 mm average (Rs.Thre
compacted thickness …… e
hundred
Seventy-
one only)
77 Supply of Moorum 252020 2500 Cum 311.00 777500
(Rs.Thre
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 97 -
CE/Con/HQ/BBS/T/30/2011
e
hundred
Eleven
only)
78 Supply of Local sand / pit 252140 3000 Cum 439.00 1317000
sand/yamuna sand for filing (Rs.Four
purposes hundred
Thirty-
nine
only)
79 Soil testing and submission LS 200000
of report under chapter-19
80 Other unforeseen items LS 1000000
covered under USSOR 2010
TOTAL 60905254
Less Railway tender -9135788
Premium @ 15%
Total Basic Tender value 51769466
Note: -
1. Descriptions of items above are for guidance only. However, in case of
discrepancy the description, rates etc. as mentioned in USSOR 2010 will
hold good.
2. The basic rates of ECoR USSOR-2010 are reduced by Railway tender
premium to arrive basic value of the schedule as above, thereof,
tenderers are advised to take note of the same while quoting rate for
schedule ‘A’.
3. The execution of item no-79 (soil testing & submission of report under
chapter-19) should be completed within 3 (three) weeks or as directed by
Engineer-in-charge after issue of acceptance letter. The execution of
stadium building will be started only after submission of soil testing
report.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 98 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Name of Work:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
Schedule-"B"
(Supply of Cement)
Sl Description of work USSOR Qty Unit Rate in Amount
No 2010 Figures & (in Rs.)
Words in Rs.
1 Supply of Portland 252060 1951 MT 5635.00 10993885
Pozzolana Cement. (Rs.Five
thousand Six
hundred
Thirty-five
only)
Total Basic Tender value of Schedule- 1, 09, 93,885
"B" (Adopting rates at par USSOR-
2010)
NOTE:
1. The rate includes all loading/unloading stacking in contractor's store go-down as
per IS specification, transportation to site of work with all lead, lift, taxes,
handling, re-handling complete.
2. Cement produced by reputed firms only shall be used for construction.
3. For This item note/ sub-note of USSOR’2010 and specification contained in
“Indian Railway Unified Standard Specification- Vol.I” will be applicable.
4. Decision of Engineer regarding reputed firms shall be final and binding on the
contractor.
5. Cost of the cement procured by the contractor should be paid only after
consumption towards the different item of works of schedules.
6 No wastage of any of the materials supplied and used in the work by the contractor
including cement is payable by the Railway.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 99 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Name of Work:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
Schedule-"C"
(Supply of Steel)
Sl Description of work USSOR Qty Unit Rate in Amount
No 2010 Figures & (in Rs.)
Words in Rs.
1 Supplying 045016 460000 KG 59.00 27140000
Reinforcement for (Rs. Fifty-Nine
R.C.C. work including only )
straightening, cutting,
bending, placing in
position and binding all
complete:
Thermo-Mechanically
Treated bars
Total Basic Tender value of Schedule-
"C" (Adopting rates at par USSOR-
2, 71, 40,000
2010)
NOTE:
1. For this item note/sub-note of USSOR 2010 & Specification contained in “Indian
Railway Unified Standard Specifications Vol-I” will be applicable.
2. Steel produced by following manufacturers only shall be supplied by the
Contractor and used for construction.
• SAIL
• TISCO
• RINL
3. No wastage of any of the materials supplied and used in the work by the
contractor including steel is payable by the Railway.
4. Payment towards supply of steel will be made only after its consumption and for
the quantity consumed for the work. Payment should not be made for bars
projected beyond the casting level until the same is concreted in next stage.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 100 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Name of Work:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
Schedule-"D"
(Wooden & Rubber flooring and acoustic ceiling)
Sl Description of work Qty Unit Rate in Amount
No Figures & (in Rs.)
Words in
Rs.
1 Providing and fixing in position 864 Sqm 6573.91 5679858.24
wooden flooring of MAPLE HARD (Rs.Six
WOOD FLOOR approved thousand
INTERNATIONALLY MFMA (Mapple Five hundred
flooring manufacturer Association) Seventy-
Detail specification & procedure three and
mentioned below. paise Ninety-
1. Ensure that the existing one only)
concrete floor & masonry walls
are thoroughly treated for
waterproofing & dampness.
2. Place suitable (preferably
0.6mm) polythene on entire
floor as a vapour barrier.
3. Place 38mm X 63.50mm X
1.22mtr sleeper (Fit or pine)
duly & properly stappeled at a
rate 10” center to center with
11mm biopads are double-
trapezoidal EPDM rubber with
reverse cavity (the moisture of
sleeper is 5% to 7% only.)
4. Fix MAPLE WOOD stripes of
size 20mm (thickness) X
57mm (width) and in length of
2’ to 8’ having tongue & groove
on sleepers. The stripes are
DRI-VAC treated which makes
the floor totally anti termite,
anti insects, bugs, borer etc.
5. The floor thus laid shall be
sanded with DRUM SANDER,
EDGER three times using
coarse medium & fine grade
sand paper.
6. Buff the floor using 100 grit
sand paper.
7. Apply three coats of Deep
Penetrating Sealer with finish.
2 Supplying and fixing 15 mm thick 256 Sqm 2537.00 649472.00
MAGNA rubber tiles of similar make of (Rs.Two
required size as decided by the thousand
Engineer-in-charge conforming to Five hundred
following codes. Thirty-seven
1. Hardness- ASTMD: 2240 only)
2. Taber Abrasion (weight loss) -
ASTMD: 3389.
3. Tear Strength- ASTMD: 624.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 101 -
CE/Con/HQ/BBS/T/30/2011
4. Tensile Strength & Elongation
at break- ASTMD: 412.
5. Abrasion Resistance DIN-
Rotary Drum- ISO: 4649.
6. Compression Set- ASTMD: 395.
7. Flammability (Rate of Burning)
- ASTM: 635.
8. Di-electric Strength- ASTMD:
149.
9. Co-efficient of Friction (Skid
resistance) - ASTM:
E303/C1028.
10. For installation manufacture
specification is to be followed.
11. The above codes should be
made available by the agency
at the work site prior to
commencement of work.
3 ACOUSTICAL CEILING : 400 Sqm 935.00 374000.00
Providing and fixing 15 mm thick Arm (Rs.Nine
strong / Insula ,fine fissured RH-99 hundred
Mineral fibre false ceiling tiles or Thirty-five
equivalent of size 600 mm x 600 mm only)
in true horizontal level suspended on
inter locking metal grid of hot dipped
galvanized steel sections (galvanized
@350 gsm) consisting of main "T"
runner suitably spaced at joints to get
required length and of size 24 x 38
mm made from 0.30 thick (minimum)
sheet spaced at 1200 mm center to
center and cross "T" of size 24 mm x
25 mm made of 0.30 mm thick
(minimum) sheet, 1200 mm long
spaced between main "T" at 600 mm
center to center to form a grid of
1200 mm x 600 mm and secondary
cross "T" of length 600 mm and size
24 mm x 25 mm made of 0.30 mm
thick (minimum) sheet to be
interlocked at middle of the 1200 mm
x 600 mm panel to form grids of 600
mm x 600 mm and laying 15 mm
thick mineral fibre false ceiling tiles of
approved texture in the grid including,
wherever, required, cuttings, fixtures,
smoke detectors etc. Main "T" runners
to be suspended from ceiling using
G.I. slotted cleats fixed to ceiling with
6 mm dia and 50 mm long dash
fasteners, 4 mm G.I. adjustable rods
with galvanized level clips spaced at
1200 m center to center along main T,
bottom exposed with of 24 mm of all
T-sections shall be pre-painted with
polyester paint, all complete at all
heights as per specifications drawings
and as directed by Engineer-in-
charge.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 102 -
CE/Con/HQ/BBS/T/30/2011
Note:
Only Mineral Fibre false ceiling area
will be measured for the purposed of
payment.
The Mineral Fibre Ceiling shall either
be precast (moulded)or wetted
product and shall have NRC value of
0.5 (minimum) CAC 33-40, light
reflection more than 83% fire rating
class A as per ASTM E-84, Fire
performance - Class 0 / Class 1 (BS
476) suitable for 95% relative
humidity and also having Thermal
Resistance "(R)" = 0.33m² deg. C/W.
Total Basic Tender value of Schedule-
6703330.24
"D"
Say 67, 03,330
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 103 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Name of Work:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
Schedule-"E"
(Fire fighting arrangement)
Sl Description of work Qty Unit Rate in Amount
No Figures & (in Rs.)
Words in
Rs.
1 Providing and fixing of Photo- 50 Each 1742.00 87100.00
luminescent signs of size 15 cm x 30 (Rs.One
cm printed with fire safety grade. thousand
Luminous ink and shall have capacity Seven
to absorb light in close of normal hundred
working day and then glow in the Forty-two
dark. The signs shall mark the exit, only)
fire exit, staircase location, fire
extinguisher location, fire alarm call
point, exit route etc. The job is
inclusive of all material, labour, T&P,
royalties, taxes, installation etc. all
complete.
2 Providing and fixing of break glass 4 Each 563.00 2252.00
type manual pull station complete with (Rs.Five
hammer and chain, back box and hundred
accessories and shall be of AGNI / Sixty-three
Equivalent Make. The rate is inclusive only)
of all material, labour, T&P, royalties,
taxes, installation etc. all complete.
3 Providing and fixing of electronic 2 Each 867.00 1734.00
hooter, complete with mounting box (Rs.Eight
and accessories and shall be of AGNI hundred
Make. The rate is inclusive of all Sixty-seven
material, labour, T&P, royalties, taxes, only)
installation etc. all complete.
4 Providing and fixing of 1.5 Sqm 400 RMT 171.00 68400.00
flexible copper cable to be laid in pair (Rs.One
in PVC conduit of suitable size to be hundred
erected concealed with all accessories. Seventy-one
The job shall be inclusive of all only)
material, labour, T&P, royalties, taxes,
installation etc. all complete.
5 Providing and fixing of Ultra sensitive 60 Each 8710.00 522600.00
photo electric wireless smoke (Rs.Eight
detectors capable of sensing smoke thousand
particles in the 0.3 to 10 micron size Seven
with remote sensing technology and hundred Ten
communicate with the central only)
monitoring console. The detector shall
be encased in fiber body cover
operated through 9 volt Alkaline /
Lithium battery with a alarm sound
level of 85 decibel and shall be of
Cease fire (CFR-SA-WL) / Equivalent
Make all complete including all
material, labour, T&P, royalties, taxes,
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 104 -
CE/Con/HQ/BBS/T/30/2011
installation etc. all complete.
6 Providing and fixing of wireless alarm 4 Each 54000.00 216000.00
control panel for 28 wireless detectors (Rs.Fifty-
suitable to function in 230 VAC, 50 four
Hz/9 VAC, 1A with a battery back up thousand
of 12 hours. The panel shall be only)
compatible with wireless detectors and
the rate shall be inclusive of all
material, labour, T&P, royalties, taxes,
installation etc. all complete.
7 Providing and fixing of 12 Biz wireless 12 Each 12194.00 146328.00
repeater to function in 13-20 VDC, 11- (Rs.Twelve
16 VAC suitable for enhancing the thousand
signal of wireless detector to become One hundred
compatible with control panel shall be Ninety-four
of Ceasefire (CFR-RP-WL)/Equivalent only)
Make The rate is inclusive of all
material, labour, T&P, royalties, taxes,
installation, testing etc. all complete.
8 CO2 type Fire Extinguisher 4.5 kg 8 Each 13065.00 104520.00
capacity confirming to IS : 2878 made (Rs.Thirteen
from ISI marked seamless cylinder thousand
confirming to IS : 7285, fitted with ISI Sixty-five
marked controlled valve confirming to only)
IS : 3224, high pressure 1 Mtr.
discharge hose & horn complete with
initial gas charged with carrying
handle and wall mounting bracket.
Make - Ceasefire/Equivalent.
9 ABC stored pressure squeeze type fire 8 Each 4790.00 38320.00
extinguisher, 2 kg capacity, ISI (Rs.Four
marked IS: 13849 filled with ABC thousand
mono Ammonium Phosphate base Seven
powder pressurized with dry Nitrogen hundred
Gas at 15 kg/sq.cm., complete with Ninety only)
discharge hose and wall mounting
bracket. Make - Ceasefire/any
Equivalent.
10 ABC stored pressure squeeze type fire 4 Each 7186.00 28744.00
extinguisher, 5 kg capacity, ISI (Rs.Seven
marked IS: 13849 filled with ABC thousand
mono Ammonium Phosphate base One hundred
powder pressurized with dry Nitrogen Eighty-six
Gas at 15 kg/sq.cm., complete with only)
discharge hose and wall mounting
bracket. Make - Ceasefire/any
Equivalent.
11 ABC stored pressure squeeze type fire 4 Each 10887.00 43548.00
extinguisher, 10 kg capacity, ISI (Rs.Ten
marked IS: 13849 filled with ABC thousand
mono Ammonium Phosphate base Eight
powder pressurized with dry Nitrogen hundred
Gas at 15 kg/sq.cm., complete with Eighty-seven
discharge hose and wall mounting only)
bracket. Make - Ceasefire/any
Equivalent.
Total Basic Tender value of Schedule- 1259546
"E"
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 105 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Name of Work:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
Schedule-"F"
(Supply of submersible pump & developing tube well)
Sl Description of work Qty Unit Rate in Amount
No Figures & (in Rs.)
Words in
Rs.
1 Supplying, erecting, testing and 1 Each 75200.00 75200.00
commissioning of electrically (Rs.Seventy-
operated submersible water pump five thousand
(Crompton, Kirloskar, K.S.B., Two hundred
Waterman), or similar approved only)
make water lubricating totally
enclosed with bronze or chrome
steel impeller, stainless steel ball
bearing etc. 8000 GPH capacity
1450 RPM 60 meters head, suitable
for 75mm(3") G.I. delivery pipe
complete with squirrel cage water
lubricated A.C. Motor, Horsepower
suitable for 8000 GPH, 3 phase 50
cycle 400volt and starter
earthening of motor and all other
accessories/spares etc. conforming
as per CEE/Con/BBS's specification
including contractor's labour,
materials etc. complete as
annexed.
2 Developing the tube well by air 1 Each 10800.00 10800.00
compressor, till sand/soil free clear (Rs.Ten
water is obtained and testing the thousand
same well for obtaining required Eight
quantity of yield for forty eight hundred
hours with Contractor's only)
arrangements complete.
3 Supplying all materials, labour, toos 8 Cum 576.00 4608.00
and plants & strouting the tube well (Rs.Five
with round singles of 3 mm to 10 hundred
mm size around the tube well as Seventy-six
per the directions of Engineer-in- only)
charge complete as required.
Total Basic Tender value of Schedule- 90608
"F"
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 106 -
CE/Con/HQ/BBS/T/30/2011
Chapter-11
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SPECIMEN FORMAT OF
BANK GUARANTEE BOND
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 107 -
CE/Con/HQ/BBS/T/30/2011
Chapter-11
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SPECIMEN FORMAT OF BANK GUARANTEE BOND
In consideration of the President of India (herein after called the Government ) having
agreed to exempt _______________ (hereinafter called the said Contractor(s)” from the
demand, under the terms and conditions of an Agreement dated: _________ made between
____________ and ________ for__________ (hereinafter called “the said Agreement”)¸of
security deposit for the due fulfillment by the said Contractor(s) of the terms and conditions
contained in the said Agreement, on production of a bank Guarantee for Rs. _________
(Rupees____________________________only)
1.we, ________________________________
(indicate the name of the bank)
(hereinafter referred to as “the Bank”) at the request of ______________ (contractor’s ) do
hereby undertake to pay to the Government an amount not exceeding Rs. ___________
against any loss or damage caused to or suffered or would be caused to or suffered by the
Government by reason of any breach by the said Contractor(s) of any of the terms or
conditions contained in the said Agreement.
2. We __________________________________do hereby undertake to pay the amounts (indicate the
name of bank)
due and payable under this guarantee without any demur, merely on a demand from the
Government stating that the amount/claimed is due by way of loss or damage caused to or
would be caused to or suffered by the Government by reason of breach by the said
contractor(s) of any of the terms or conditions contained in the said Agreement or by reason
of the Contractor(s) failure to perform the said Agreement. Any such demand made on the
bank shall be conclusive as regards the amount due and payable by the Bank under this
guarantee. However, our liability under this guarantee shall be restricted to an amount not
exceeding Rs. ___________.
3.We undertake to pay to the Government any money so demanded not withstanding any
dispute or disputes raised by the Contractor(s)/supplier(s) in any suite or proceeding pending
before any court or Tribunal relating thereto our liability under this present being absolute
and unequivocal.
The payment so made by us under this bond shall be a valid discharge of our liability
for payment thereunder and the contractor(s) /supplier(s) shall have no claim against us for
making such payment.
4. We, _________________________ ___________ further agree that the guarantee herein
(indicate the name of bank)
contained shall remain in full force and effect during the period that would be taken for the
performance/of the said Agreement and that it shall continue to be enforceable till all the dues
of the Government under or by virtue of the said Agreement have been fully paid and its
claims satisfied or discharged or till ___________ Office/ Department) Ministry of
________________certifies that the terms and conditions of the said Agreement have been
fully and properly carried out by the said Contractor(s) and accordingly discharges this
guarantee. Unless a demand or claim under this guarantee is made on us in writing on or
before the ____________ we shall be discharged from all liability under this guarantee
thereafter.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 108 -
CE/Con/HQ/BBS/T/30/2011
5. We, __________________________________ further agree with the government that
the
(indicate the name of Bank)
Government shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time of performance by the said Contractor(s) from time to time or to
postpone for any time or from time to time any of the powers exercisable by the Government
against the said Contractor(s) and forbear or enforce any of the terms and conditions relating
to the said agreement and we shall not be relieved from our liability by reason of any such
variation, or extension being granted to the said Contractor(s) or for any forbearance, act or
omission on the part of the Government or any indulgence by the Government to the said
Contractor(s) or any such matter or thing whatsoever which under the law relating to sureties
would, but for this provision, have effect of so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor(s)/Supplier(s).
7. We, ____________________________________ lastly undertake not to revoke this
(indicate the name of Bank)
this guarantee during its currency except with the previous consent of the Government in
writing.
Dated the ______________ day of _________2011
For _____________________________________
(indicate the name of bank)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 109 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-12
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SPECIMEN FORMAT OF
LETTER OF ACCEPTANCE
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 110 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-12
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
SPECIMEN FORMAT OF LETTER OF ACCEPTANCE
Without Prejudice
By Regd. Post with A.D
By Special Man
EAST COAST RAILWAY
Office of the
Chief Administrative Officer(Con)
Bhubaneswar-23
No: CE/CON/III/BBS/T/ Dtd:
To
---------
---------
Dear Sir(s),
Sub :- (Name of work).
Ref:- a) Your offer submitted on ------
b)Tender Notice No.----------- Dtd: .
********
01. With references to above, your offer has been accepted by the Railway Administration at a
total value of Rs. ------/- (Rupees ----------- only) with Contract Period of -- months from the
date of issue of this Acceptance Letter at the following rates shown against each item under
Schedules-A,B,C--- as enclosed to this letter.
Schedule-‘A ’ :----- % accepted rate in Above/below/at par
Schedule-‘B ’ :------% accepted rate in Above/below/at par
Schedule-‘C ’ :------% accepted rate in Above/below/at par
Schedule-‘D ’ :------% accepted rate in Above/below/at par
Schedule-‘E ’ :------% accepted rate in Above/below/at par
---------- : --------
Other terms and conditions as incorporated in the tender documents issued for the work
will be included in a formal agreement to be executed by you for carrying out the work.
02. An amount of Rs ----/- (Rupees ---- only) is to be deposited towards Security Deposit.
The EMD submitted alongwith tender in the shape of TDR/DR/PO/--- No: ----- for Rs. ----
-/-(Rupees ------- only) issued by the -----bank, ----- Branch in favour of FA &
CAO/C/E.Co.Rly /BBS is adjusted towards Security Deposit. Balance amount of Security
Deposit i.e., Rs. -------/-(Rupees eighty nine thousand seventy only) is to be deposited in
cash with FA & CAO (Con) E. Co. Railway/Bhubaneswar or otherwise if you so desire
amount of balance Security Deposit will be recovered at the rate of 10% from your
running bills of the contract.
03. You are requested to give a performance guarantee in any acceptable form as mentioned in
the tender document, for an amount of Rs -----------/- (Rupees ---------- only) before
signing of the agreement and it should be valid upto expiry of the maintenance period.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 111 -
CE/Con/HQ/BBS/T/30/2011
04. Until a formal Agreement is prepared and executed, acceptance of this Tender shall
constitute a binding contract. As such, you are requested to furnish the performance
Guarantee to execute the agreement within 15 (fifteen) days after issue of this
acceptance letter.
05. Please contact Dy. Chief Engineer(Con)E. Co. Rly./------ immediately with your execution
programme for further instructions to start the work on the authority of this Acceptance
Letter.
06. You are also requested to submit the EFT mandate form duly filled with details of bank
account for receiving payment through EFT system.
07. Please acknowledge receipt of this letter of Acceptance and confirm that you are taking
action as stated above.
Encl: Schedules – A,B,C----- alongwith proforma for EFT
system.
Yours faithfully,
Executive Engineer(Con)/Tender,
E. Co. Railway/ Bhubaneswar
For & on behalf of President of India.
No: CE/CON/III/BBS/T/ Dtd.
Copy with copy of enclosures forwarded for information to :-
01. Sr.AFA/C/----- (Expenditure Section) along with TDR/DR/PO/---- No: ---- for Rs. -----/-
(Rupees ------- only) issued by the -----bank, ----- Branch in favour of FA &
CAO/C/E.Co.Rly /BBS for adjustment towards security deposit.
02. Sr.AFA/C/------ (Finance Section).
03. Principal Director of Audit (Con)/E.Co.Rly./Bhubaneswar.
04. Dy.Chief Engineer (Con)/E.Co.Rly/--------. No work order should be issued to the contractor. The
contractor should start the work straightway on the basis of this Acceptance Letter for the
items and specifications covered therein. Before starting the work, the execution programme
should be signed by AXEN/XEN/Dy.CE and Contractor.
05. Regional employment Exchange/BBS/Orissa.
06. Central Industrial Machinery, C/o. Ministry of Labour, 686, Swastik Bhawan, Saheed Nagar,
Bhubaneswar.
07. Dy.Chief Vigilance Officer/E.Co.Rly/BBS.
08. Regional Labour Commissioner(Central), ----------------.
09. Labour Enforcement Officer(Central), --------------.
10. CE/C/I,II,----/BBS.
Encl: Schedules – A, B,C,------
Executive Engineer(Con)/Tender,
E. Co. Railway/ Bhubaneswar
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 112 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-13
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
QUESTIONNAIRE
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 113 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-13
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
QUESTIONNAIRE TO BE FILLED IN BY TENDERERS.
Sl. No. Details Yes/No Remarks
1 Whether cost of tender document and Earnest
Money deposited.
2 Whether the certificate of familiarization
submitted as per Chapter-14 of bid document.
3 Whether the declaration by the tenderer(s)
filled in as per Chapter-15 of bid document.
4 Whether rates in figures and words quoted for
each schedule of work in the place provided in
Chapter 16 of Bid Document
5 Whether History sheet of tenderer(s) filled in
as per Annexure ‘A’ of Bid document.
6 Whether details of execution of similar single
work to the extent of 35% of advertised
tender value filled in as per Annexure ‘B’ of Bid
documents.
7 Whether details of Contractual payments
received filled in as per Annexure ‘C’ of Bid
documents.
8 Whether details of Tools and Plants filled in as
per Annexure ‘D’ of Bid documents.
9 Whether details of personnel to be engaged in
the work filled in as per Annexure ‘E’ of Bid
documents.
10 Whether details of work completed in the past
filled in as per Annexure-‘F ’ of Bid document
11 Whether details of works presently on hand
filled in as per Annexure-‘G’ of Bid documents.
12 Whether declaration regarding association of
Railway Officers with tenderer(s) given as per
Annexure-‘H’ of Bid document.
13 Whether list of court cases furnished as per
Annexure ‘I ‘.of Bid document
14 Whether list of arbitration cases furnished as
per Annexure ‘J ‘.of Bid document
15 Whether broad plan of execution of work filled
in as per Annexure ‘K’ of Bid documents.
16 Whether details of other credentials/facilities,
filled in as per Annexure ‘L’ of Bid documents.
17 Whether mandate form of EFT, filled in as per
Annexure ‘M’ of Bid documents.
18 Whether audited balance sheet duly certified by
Chartered Accountant in support of the receipt
of contractual payments received during three
previous financial years and the current year
submitted.
Signature of Tenderer
along with Seal.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 114 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-14
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
CERTIFICATE OF
FAMILARIZATION
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 115 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
CHAPTER-14
NAME OF WORK:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of Stadium
Building, internal finishing and other allied works.
CONTRACTOR’S FAMILARIZATION
I/We hereby solemnly declare that I/we have visited the site of above work and
have familiarized myself/ourselves of the working conditions there in all respects and in
particular the following:
1. Topography of the area and existing Road net work ( high ways & Village, Pucca
& Kacha) and availability of Service Roads,
2. Soil Conditions at the site of the work.
3. Sources and availability of construction material.
4. Rates for Construction materials.
5. Availability of local labour , both skilled and unskilled and the prevailing labour
rates.
6. Availability of Water and Electricity.
7. Availability of space for putting up labour camps, offices Store Godowns ,
Engineering yards etc.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 116 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
CHAPTER-15
DECLARATION
BY THE TENDERER(S)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 117 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
CHAPTER-15
DECLARATION BY THE TENDERER(S)
TENDER NOTICE NO:CE/Con/HQ/BBS/T/30/2011
NAME OF WORK:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of Stadium
Building, internal finishing and other allied works.
To
The President of India,
Acting through the Chief Engineer (Con)-HQ
East Coat Railway, Bhubaneswar.
1.0 I,/We,_____________________________________________ have read the
various conditions to tender attached hereto and agree to abide by the said
conditions. I/we also agree to keep this tender open for acceptance for a
period of 90 days from the date fixed for opening the same and in default
thereof. I/we will be liable for forfeiture of my/our Earnest Money. I/We offer
to do the works for East Coast Railway, at the rates quoted in the attached
schedule and thereby bind myself / ourselves to complete the work in all
respects within 20(Twenty) months form the dated of issue of letter of
acceptance of the tender. as detailed below at the rates quoted below:-
2.0. I/We also hereby agree to abide by the General Conditions of Contract
corrected up to printed / advance correction slip no. x dated xxx and to carry
out the works according to the Special conditions of contract and
Specifications of materials and works as laid down by the Railway in the
annexed special conditions / specifications and the South Eastern Railway
General conditions of Contract 2001 corrected up to printed / advanced
correction slip no. x dated xxx .and USSOR 2010 with Indian Railways
Unified Standard Specifications (Vol-I &II)2010 for the present Contract
3.0. A sum of Rs. 6,39,780/- is submitted herewith as Earnest Money. The full
value of the Earnest Money shall stand forfeited without prejudice to any
other right or remedies in case my/ our tender is accepted and if ;
(a) I/We do not execute the contract documents within 15 (fifteen) days after
issue of acceptance letter.
(b) I/We do not commence the work within 15 (fifteen) days from issue
of acceptance letter.
4.0 Until a formal agreement is prepared and executed, acceptance of this tender
shall constitute a binding contract between us, subject to modifications, as
may be mutually agreed to between us and indicated in the letter of
acceptance of my/our offer for this work.
Signature of the Witnesses:
1.
2.
Signature of Tenderer(s)
Date:
Address of Tenderer(s)
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 118 -
CE/Con/HQ/BBS/T/30/2011
CHAPTER-16
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
OFFERED RATE SHEET
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 119 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
Chapter-16
OFFERED RATE SHEET
NAME OF WORK:- Bhubaneswar: Multi-purpose Indoor Stadium: Execution of
Stadium Building, internal finishing and other allied works.
.
Offered Rate Sheet for works covered under Schedule A to F as detailed in
Chapter 10.
Sl Description of Work Basic Tender Rates(Percentage) to be quoted
and schedules cost of in figures and words as “AT
schedules(Rs) PAR/ABOVE/BELOW the basic
tender cost.
1. Execution of works as
detailed in Schedule-A. 5,17,69,466
2 Execution of works as
1, 09, 93,885
detailed in Schedule-B.
3. Execution of works as 2, 71, 40,000
detailed in Schedule-C.
4. Execution of works as
67, 03,330
detailed in Schedule-D.
5. Execution of works as
12,59,546
detailed in Schedule-E.
6 Execution of works as
90,608
detailed in Schedule-F.
Total Basic Tender
9,79,56,835
Cost
NOTE TO TENDERER
1. The Tenderer(s) should quote only single percentage above/below/at par of Basic
value against each schedule in the RATE SHEET only.
2. In case the rate above/ below is not mentioned clearly, the quoted rate shall be
treated as above rates.
3. The Tenderer(s) should not quote percentage/rate in any annexed schedule, and if
quoted, the tender stands summarily rejected.
4. Conditional tender may liable to be rejected.
5. The contract period of the work is 20 (Twenty) months from the date of issue of
Acceptance letter.
6. PVC Clause is applicable to this tender.
7. The rates quoted by the tenderer(s) & accepted by Railway Administration shall hold
good till the completion of work and no additional individual claims will be
admissible on account of fluctuation in market rates, increase in taxes/any other
levies etc.
8. The tenderer(s) should quote rates both in figures and in words. Wherever there is
a difference between the rates quoted in figures and in words, the rate quoted in
words will be considered as correct.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 120 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
CHAPTER-17
ANNEXURES –A to M
1. ANNEXURE – A:-HISTORY SHEET OF THE TENDERER.
2. ANNEXURE - B:- Compliance of Eligibility criteria by the tenderer
regarding execution of similar single work
3. ANNEXURE - C:-Compliance of Eligibility criteria by the Tenderer
regarding contractual payments received
4. ANNEXURE - D:- DETAILS OF CONTRUCTION MACHINERIES, TOOLS &
PLANTS, VEHICLES ETC.
5. ANNEXURE –E :-DETAILS OF TECHNICAL AND OTHER PERSONNELS
AVAILABLE ON HAND & PROPOSED TO BE ENGAGED IN
WORK
6. ANNEXURE - F:- DETAILS OF WORKS COMPLETED DURING LAST THREE
FINANCIAL YEARS & CURRENT YEAR BY THE
TENDERER(s).
7. ANNEXURE - G:- DETAILS OF WORKS ON HAND BY THE TENDERER(s)
8. ANNEXURE - H:- DECLARATION REGARDING ASSOCIATION OF RAILWAY
OFFICER(S) WITH TENDERER(S)
9. ANNEXURE - I:- LIST OF COURT CASES DURING LAST 3 YEARS
10.ANNEXURE –J :-LIST OF ARBITRATION CASES DURING LAST 3 YEARS
11.ANNEXURE–K:-BROAD PLAN OF EXECUTION OF THIS WORK WITHIN THE
STIPULATED COMPLETION PERIOD
12.ANNEXURE -L:-DETAILS OF OTHER CREDENTIALS/FACILITIES AVAILABLE WITH
THE FIRM/CONTRACTOR
13. ANNEXURE- M:-MANDATE FORM OF EFT
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 121 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
CHAPTER-17
ANNEXURE – ‘A’
HISTORY SHEET OF THE TENDERER
i) Name of the Company :
ii) Address of Registered Office :
Phone: Fax:
iii) Constitution of the Company :
a) Ownership particulars whether Private Ltd., :
Public Ltd., or partnership firm or any other type
duly supported by the documents such as
partnership deed and articles of constitution etc.
as applicable.
b) Name and address of collaborator(s) :
c) Nature of participation by collaborator(s) in :
share holding of the Company
d) Extent and nature of proposed participation by :
collaborator(s) in execution of this work
iv) Number of years the firm has been in operation :
in India under its present
v) Any Other information
Signature of tenderer
Along with Seal
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 122 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘B’
Compliance of Eligibility criteria by the tenderer regarding execution of
similar single work to the extent of 35% of advertised tender value as
per para 3.1 of Tender Notice (Chapter-2) & Eligibility Criteria (Chapter-
4)
1. Name and style of the contractor with address (Present tenderer)
2. Name and scope of the work executed
3. Authority who have awarded the contract.
4. Full address of the authority under whom the contract was executed.
5. Whether it is a Govt/Railway/Semi Govt organization.
6. Contractual Agreement No. & date.
7. Value of the contract.
(a) Original value of the contract.
(b) Value of works executed and payment received (should be minimum of 35% of
the advertised tender value)
(c) Last sanctioned agreemental value in Rs……. (should be minimum of 35% of
advertised tender value).
8. (a) Date of award of contract.
(b) Date of actual physical completion of work.
9. Details of copy of documents attached in support of completion of above similar
single work.
(a) Certificate No. and date.
(b) Authority issued.
10. Declaration by the tenderer : I hereby declare that the information given above are
true and the copy of the certificate enclosed is genuine. If any of the information given
above is found to be wrong at any time, my tender will liable to be rejected and such
liability will be compensated by me.
Name & signature of Tenderer
along with Seal.
N.B. (1) Certificates containing the above information will only be considered.
In complete certificates/copy of bills/letter of acceptance will not be
considered.
(2) Current financial year means, the financial year in which the tender is
opened. Financial year means on and from 1st April to 31st March.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 123 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘C’
Compliance of Eligibility criteria by the Tenderer regarding contractual
payments received during the qualifying period i.e during the current
financial year plus previous three financial years as per para 3.2 of
Tender Notice (Chaper-2) and Eligibility Criteria (Chapter-4).
1. Name and style of the Tenderer with address (present tenderer)
2. Amount of contractual payment received as per the audited balance sheet of
the contractor (Tenderer).
Year Amount of contractual payments received Page Ref of Audited
Balance Sheet
Current financial year Rs. F/……….
3rd Previous financial year Rs. F/……….
2nd Previous financial year Rs. F/……….
1st Previous financial year Rs. F/……….
Total Rs.
3. Name & address of the Chartered Accountant who have audited the balance
sheet.
4. Declaration by the tenderer: I hereby declare that the information given above are
true and copy of the certificate enclosed is also genuine. If any of the information given
above is found to be wrong at any time, my tender will liable to be rejected.
Name & signature of Tenderer
along with Seal.
N.B. :-
1. Copy of Chartered Accountant certificate along with copy of balance
sheet of the contractors should be furnished.
2. The value of total contractual payments received within the current
financial year plus three previous financial years should be minimum
of 150% of the advertised tender value.
3. Contractual payment should not be construed as “Turn Over “ which
includes contractual payments received, works in progress, stock on
hand etc.
4. Current financial year means, the financial year in which the tender is
opened. Financial year means on and from 1st April to 31st March.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 124 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘D’
DETAILS OF CONTRUCTION MACHINERIES, TOOLS & PLANTS, VEHICLES
ETC.
AVAILABLE ON HAND AND PROPOSED TO BE UTILIZED IN WORK
Sl. Description Number Date of Date Make How Condition Where the
No. of availabl- purchase of driven of the equipment
equipments e manuf (i. e) equipment can be
(Owned/ -acture Petrol/ inspected
hired) Diesel
/electric
al
1 2 3 4 5 6 7 8 9
Signature of tenderer
Along with Seal
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 125 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘E’
DETAILS OF TECHNICAL AND OTHER PERSONNELS AVAILABLE ON HAND
& PROPOSED TO BE ENGAGED IN WORK
Sl Name Age Technical Position Commenc Total Emolume
qualificatio with the ement of experien nts
n(s) tenderer present ce
employme
nt
1 2 3 4 5 6 7 8
Signature of tenderer
Along with Seal
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 126 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘ F’
DETAILS OF WORKS COMPLETED DURING PREVIOUS THREE FINANCIAL
YEARS & CURRENT YEAR BY THE TENDERER(s).
Sl Name of the Full address Date of Actual Date Final value Documentary
work with of the Award & commence of contract proof of
value of authority Original ment & in Rs. completion of
contract under completion Actual Date work (enclose
whom the period of copies separately
work has completion for each work
been and indicate
executed Annexure No. in
with this column)
Telephone
No. & Fax
No.
1 2 3 4 5 6 7
Signature of Tenderer
Along with Seal
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 127 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘ G’
DETAILS OF WORKS ON HAND OF THE TENDERER(s)
Sl Name Total Month Date of Present Full Documentary proof
of work cost of and year award progress address of (enclose copies of
contact of & the acceptance letter &
value in commen Comple authority proof regarding
Rs/- -cement -tion under present progress
period whom the etc. & indicate
work is Annexure No. in
being this column)
executed
Financi Physi
al cal
1 2 3 4 5 6 7 8 9
Signature of tenderer
Along with seal
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 128 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘ H’
DECLARATION REGARDING ASSOCIATION OF RAILWAY OFFICER(S) WITH
TENDERER(S)
Sl Name Status If working in If retired on the date of tendering
with the Rly on the
tenderer date of
tendering,
designation &
place of
posting
Date of Status at Particulars of
retirement retirement permission taken
for associating
with the tenderer
1 2 3 4 5 6 7
Signature of Tenderer
Along with Seal.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 129 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘ I’
LIST OF COURT CASES DURING PREVIOUS THREE FINANCIAL YEARS
Sl Name of Value Name of Name of the Date Relief sought Brief Final/
work of Client Court of from Court reaso Presen
work Deptt. institut n of t
ion of disput positio
case e n of
the
case
1 2 3 4 5 6 7 8 9
Signature of tenderer
Along with Seal
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 130 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘J’
LIST OF ARBITRATION CASES DURING PREVIOUS THREE FINANCIAL YEARS.
Sl Name of Value of Name of Client Amount Claim of Brief Final/Prese
work work Deptt. and date Deptt. if reason nt position
of claim any s of of the case
preferred disput
es
1 2 3 4 5 6 7 8
Signature of Tenderer
Alongwith Seal
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 131 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘K’
BROAD PLAN OF EXECUTION OF THIS WORK WITHIN THE STIPULATED
COMPLETION PERIOD
Sl.No Activity Period of completion in months
Signature of Tenderer
Alongwith Seal
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 132 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘L’
OTHER CREDENTIALS/FACILITIES OF THE FIRM/CONTRACTOR (WHICH ARE
NOT COVERED IN ANNEXURE-A TO ANNEXURE – J)
Signature of Tenderer
Along with Seal.
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 133 -
CE/Con/HQ/BBS/T/30/2011
EAST COAST RAILWAY CONSTRUCTION ORGANISATION
ANNEXURE – ‘M’
The Contractor/supplier having their bank accounts on any of the city centres where
reserve bank of India’s EFT (Electronic Fund Transfer) facility exists will receive their
payments through EFT scheme in case of being awarded with the work/supply order . For
that they (the agency) will have to furnish the mandate form of EFT(As per proforma
given below)) along with the tender document.
Electronic clearing service (Credit clearing)Model Mandate form
(Invcestor/Custoner’s Option to receive payments through Credit Clearing Mechanism).
Name of the scheme and the periodicity of payment
No.
1) Contractor/supplier’s Name
2) Particulars of their Bank Account
a) Name of Bank:
b) Name of the Branch
Address
Telephone No.
c) 9 Digit Code Number of the bank and branch
Appearing on the MICR cheque issued by the bank.
d) Type of the Account (S.B. Current or cash Credit)
With code (10/11/13)
e) Ledger and ledger folio Number.
f) Account number (as appearing on the cheque book)
(In lieu of the bank certificate to be obtained as under, please attach a bank cancelled
cheque or photocopy of a cheque or front page of your saving bank passbook issued by
your bank for verification of the above particulars)
3) Date of effect
I hereby declare that the particulars given above are correct and complete. If the
transaction is delayed or not effected at all for reasons of incomplete or incorrect
information, I would not hold the user institution responsible. I have read the option
invitation letter and agree to discharge the responsibility expected of me as a
participant under the scheme.
Signature of the Contractor/Supplier.
Date: __________
----------------------------------------------------------------------------------
Certified that the particulars furnished above are correct as per our records.
Bank’s stamp.
Date: ______
Signature of The Authorised Official of the Bank.
END OF TENDER DOCUMENTS
SIGNATURE OF TENDERER/OFFERER DY.CE/C/HQ/BBS
- 134 -