Salary Calculator is a utility that enables the user to explore salary calculations based on changes to the existing
situation or additions to the existing situation.
Example 1: A teacher with a Management Allowance tells the Head that they intend to retire with effect from
31/08/yyyy. The Head would like a guide on the financial effect should the Governors re-distribute the
Management Allowance internally and appoint a less experienced teacher to fulfil the teaching role.
Example 2: The Head asks for a calculation on the effect of increasing the hours of an administrator and/or
changing the scale to a higher level in keeping with increased responsibilities.
None of the data edited or terminated is fed back to Salary projections in FMS6 or to SIMS Personnel, the results
being used for consideration only.
Salary Calculator in FMS6
First, it is important to change to the correct financial year for the calculation. This may mean creating the next fyr.
Having clicked on Personnel Links icon, there is now a new one for Salary Calculator. Click here.
Any existing Salary
Calculation Plans are
shown (initially none!)
Click on and the software will recalculate the current salary commitments and display the list in a table.
Please note that all calculations of commitment are based on the following factors
1. The contract data within FMS6 (ie the latest contract data from SIMS Personnel subject to the last running of Finance
2. The Salary, NI and SuperAnnuation tables in FMS6 (ie the latest data tables from SIMS Personnel subject to the last
running of Finance Integrator).
3. Any “temporary” Pay Awards entered into FMS6 using the icon provided.
If the actual pay reconciled during the financial year is different from the projected figures in FMS6, ie generating
variances, these differences will not be recognised in Salary Calculator unless the variance pointed to a need to edit the
data in Personnel and Finance Integrator has been subsequently run.
Enter a description for the
“theme” of events to be
included in this calculation
(Eg “Helena retiring”)
The current staffing will be
displayed in alphabetical order
The Status column will show
Existing for all as they are
existing staff from SIMS
Only those employed during
the financial year chosen will
The Current Cost will show
the total calculated commitment
for the year and will initially be
the same as the Proposed Cost
until changes are made.
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Editing an existing member of staff
To edit the situation for a current member of staff, either highlight the name and click on the edit button, or double click
on the name.
There are five sections,
To edit the details for an Existing member of staff The lines displayed for Scales and
Highlight the person and double click or click the edit button. Allowances and the on-costs information
displayed relate to the highlighted contract
To edit the Contract details click on the edit button (particularly relevant if more than 1
Make the changes required and
click on OK.
The notes section can be entered by clicking
on the “pencil” button. This is intended as a
For TE, TU and LD you should
for the user only and
memory aidenot edit the pro-rata. cannot
currently be printed.
Each of the three main sections can be added
to with an additional line/edited/or deleted
using the appropriate buttons.
The Contract section shows the cost
involved for that contract including on
The Scales and Allowances sections show
the basic costs only with the on-costs for
that contract being displayed at the bottom
of the screen.
Please note that the on-costs are
Repeat as necessary for the Scale Repeat as necessary for the Allowance
calculated independently for each
contract and are not cumulative where an
record related to this contract record for this contract
individual has more than one contract.
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Adding records for an existing member of staff
If the current data does not need editing but extra records need adding, click on on the appropriate area and complete the
boxes in the same way that you would in Personnel.
Deleting data for an existing member of staff
Only new records for contracts, scales and allowances can be deleted. Current data (ie imported from FMS6) can be left
alone or edited, but not deleted.
For new staff click on +.
You will then be presented with a
blank screen where you can enter
a surname and forename (you
may need to make this up if an
appointment has not been made)
Then add the appropriate contract
details, scale record and, where
appropriate, allowance record.
Returning to the plan screen
Having made the necessary edits and /or additions you will return to the plan screen where all the staff are listed.
In this example,
Helena Tricker (TU with
MGT2 allowance) has
indicated that she will retire
at the end of August,
A Class teacher (on TE pt 4
of the MPS scale) has been
added to fulfil the teaching
For the purposes of
calculation the MGT1
allowance for Edwina Terry
has been “ended” as of 31/08
and an MGT2 allowance
added from 01/09.
A MGT1 allowance has
been added to Harriet Tranter
For each person that has been edited or added the Proposed cost is updated to reflect the changes made.
The Variance entry is also updated to note the difference between the Proposed and the Current (-ve means a saving!)
The totals at the bottom reflect the total cost for all the staff taking into account the edits made.
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If the user wishes to look at the changes only, change the radio button at the top right of the screen to New/Edited.
Save when you are satisfied with the calculations.
1. The above example implies a saving of £4684 by effectively replacing a TU with a TE and re-allocating MGT
allowances internally. This would not be the case as the school would also lose the Threshold Reimbursement
due for the TU, with effect from 01/09. This must be taken into account when looking for a true picture. If you
are uncertain about the implication of figures produced then you are advised to contact your Finance Officer.
2. Any printouts made relating to issues from salary calculator should be considered as confidential
The above example could have achieved the same financial result by leaving Edwina Terry and Harriet Tranter out of the
equation altogether and by adding the MGT2 allowance to the replacement Class teacher.
Any minor variations noticed between different ways of calculating the same scenario will be the result of the way NI is
calculated.Salary Calculator reports
On choosing Reports you will be offered a number of options
The Report Criteria screen will automatically retain the state of
the radio buttons on the previous display (ie All Staff or
This can be changed here.
Reports can be an alphabetical staff listing in summary or detail,
or a sorted by ledger code in summary or detail
This example is:
Staff Summary for New/Edited
Notice the toolbar options
Three different Page Control Printer Save as a file and
screen views Control load a saved file
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This example is:
Staff detail for New/Edited
Saving a plan
Once a plan has been saved, you will be returned to the original screen where a summary of the effect of the report will be
At any stage the user can edit an existing plan, add new ones or delete redundant reports. On re entering an existing plan
the salary calculations will be updated in the light of any changes in FMS6 or any in Personnel that have been reflected in
FMS6 via Finance Integrator.
Some further examples:
1. A teacher announces her intention of leaving at the end of the next Summer term.
Terminate the contract, scale and allowance, if any, as of the possible termination date.
If a replacement is required, add a new person and add contract details for that person or add extra contracts to
existing part-time colleagues
2. There are possible increase in hours (on the same service term and on the same scale)
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Either add a new contract to reflect extra hours
Or, to be more accurate, terminate the contract as of “end date” and add a new composite contract starting the next
3. There are possible changes of hours on the same service term but also on a different scale.
Terminate the contract as of “end date” and add a new composite contract starting the next day on the new scale
4. An existing member of staff might need an extra contract on a different service term.
Choose the existing member of staff and add a new contract for the different service term, plus scale and allowance
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