Plainfield Charter Township
May 15, 2006
1. The regular meeting of the Plainfield Charter Township Board was called to order
at 7:30pm on May 15, 2006, at the Township Offices, 6161 Belmont Avenue NE,
Belmont, MI by Supervisor Meek.
2. Members present: Supervisor Meek, Treasurer Stover, Trustees Borek, Hagedorn,
Heindrichs, and Parris. Absent: Clerk Morrow. Also present: Township Manager
Robert Homan and Assistant to the Manager Priscilla Walden.
3. Mr. Parris offered the invocation and Mrs. Borek led the Pledge of Allegiance.
4. Mr. Stover moved, supported by Mr. Heindrichs that the agenda be approved with
the correction of consent agenda item 5j, removing the Veterans Memorial
Committee from the to-be-deleted list. Ayes: 6. Nays: 0. Motion carried.
5. Mr. Parris moved, supported by Mr. Hagedorn that the consent agenda be
approved as follows:
a. Approve May 01 regular meeting minutes and May 08 special meeting minutes
b. Receive Clerks Budget, Financial, Investment, Building, Fire, Ordinance
Enforcement, Passport, Water, and Web Page Reports
c. Approve use of the Community Center, at no charge, for International Student
Exchange on July 24, 2006
d. Recommend approval of Christ Our Savior Lutheran Church 5k Run/Walk to
e. Approve resolution #06-29 for State of Michigan Charitable Gaming License
for Rotary Club Foundation of North Grand Rapids
f. Approve final payment application #11 from Nugent Builders, Incorporated in
the amount of $37,000.00 for Water Service Center
g. Approve bid from Valley City Sign Company in the amount of $3,174.26 for
Water Service Center wall sign
h. Approve bid from Pleune Service Company in the amount of $3,950.00 for Fire
Station #1 central air conditioning
i. Approve request for short term lease on 10 Mile elevated water storage tank
for Kent County Sheriff’s Department public safety communications equipment
j. Approve committee changes (Exhibit 1 - Memo with changes described above
Ayes: 6. Nays: 0. Motion carried.
6a. The public hearing to consider an Industrial Facilities Tax abatement for Wynalda
Litho, 2775 Montana Trail was opened for comment. Mike Ottenwess, Controller
for Wynalda Litho, explained the request for an IFT at 2775 Montana Trail.
Wynalda Litho will be purchasing additional equipment to expand business,
upgrade technology, and decrease their consumption of natural gas. There being
no comments from the public, the hearing was closed and discussion returned to
the board. Mr. Homan recognized Wynalda Litho as one of the township’s largest
taxpayers, stating he is pleased with Wynalda Litho’s cooperation with regard to
the Graphic Drive water and sewer project. Mr. Meek reiterated thanks on behalf
of the Township. Mrs. Borek moved, supported by Mr. Heindrichs to approve
Resolution #06-30 authorizing the IFT with review in three (3) years for a possible
two (2) year extension. Ayes: 6. Nays: 0. Motion carried.
6b. The public hearing to consider an Industrial Facilities Tax abatement for Wynalda
Litho, 8221 Graphic Drive was open for comment. Mike Ottenwess, Controller for
Wynalda Litho, explained the request for an IFT at 8221 Graphic Drive. Two
pieces of equipment will be purchased which will allow Wynalda Litho to “beef up”
capacity to allow them to service more local businesses in the Grand Rapids and
West Michigan area. There being no comments from the public, the hearing was
closed and discussion returned to the board. Mr. Homan stated that last October
he and other township employees had the privilege of touring Wynalda Litho’s
facilities. Mr. Hagedorn moved, supported by Mr. Parris to approve Resolution
#06-31 authorizing the IFT with review in three (3) years for a possible one (1)
year extension. Ayes: 6. Nays: 0. Motion carried. Mr. Meek stated there are plans
for a new committee to be formed to study future IFT’s.
7. Citizens were offered a chance to address the Board regarding subjects that were
not on the agenda. There were no comments.
Regular Meeting Minutes - May 15, 2006 Page 1 of 3
8. Margo Huver, on behalf of the Westwood at the Crossings (formally Westwood
Ranch House), 5760 West River Drive, explained their application for a temporary
outdoor liquor sales license to included the horseshoe pit area on the west side of
their building for specified Wednesday’s and Thursday’s through mid-June. Due to
time constraints, Mrs. Huver is requesting this temporary license, but is in the
process of applying for a permanent outdoor license for this same area. The
additional service area will be bordered temporarily by a snow fence, as permitted
by the Michigan Liquor Control Commission. Mr. Hagedorn asked Mrs. Huver to
address the amount of parking. Mrs. Huver said there has never been a problem
with parking in the past. Mrs. Borek asked how players access the pits. Mrs. Huver
explained that players would have to come in the front door and out to the deck
area. The Westwood isn’t changing any procedure; they are clearing up a
misunderstanding and making their current operation legal. Mr. Heindrichs would
not like to see the snow fence become a permanent fence. Mr. Meek has a
number of concerns. 1) Why do the horseshoe players need to have beer and
wine? Mrs. Huver stated because they like to. This began back when Union Bank
employees began a horseshoe league. 2) After five (5) weeks of horseshoes, what
happens after that? Mrs. Huver stated that leagues run April - August. It’s a
summer affair and it’s the Westwood’s intention to approach the board soon for a
permanent permit. 3) There is currently a restriction to not allow deck patrons to
take alcohol back to ball fields in the back. There have been ongoing problems
with facilities in the back. Mr. Meek feels that if alcohol is permitted outside like
this, it could be a real problem. Mr. Hagedorn is concerned with loss of control
over drinking patrons. Mrs. Huver said that the area is will monitored, and that they
have never had a problem in this area in the past. Mr. Stover moved, supported by
Mrs. Borek, to approve Resolution #06-32 allowing the temporary permit for
outdoor service of alcohol. This temporary basis gives the Board the ability to
gauge the situation prior to the Westwood’s request for a permanent outdoor
license. Citizen Howard Friar is concerned about hours of operation. Mrs. Huver
said that horseshoe leagues run until about 10:00pm. Roll call vote. Ayes: Borek,
Hagedorn, Heindrichs, Parris, Stover. Nays: Meek (5-1). Motion carried.
9. Bids were received on May 10, 2006 for various paving projects at Plainfield
Township facilities and the Comstock Park Library parking lot expansion. Prein &
Newhof recommends Team Excavators, the low bidder. Mr. Heindrichs moved,
supported by Mr. Stover, to accept the bid and award the contract for various
paving projects at Plainfield Township facilities and the Comstock Park Library
parking lot expansion to Team Excavators in the amount of $179,900.50. Ayes: 6.
Nays: 0. Motion carried.
10. Bids were received on May 10, 2006 for the Vinton/Hayes water main
improvements project. Prein & Newhof recommends the low bidder, Jen-Kel
Construction. Mr. Hagedorn moved, supported by Mr. Stover, to accept the bid
and award the contract for the Vinton/Hayes water main improvements project to
Jen-Kel Construction in the amount of $845,975.00. Ayes: 6. Nays: 0. Motion
11. A resolution establishing a Health Care Insurance Advisory Committee was
considered. Mrs. Borek indicated no bargaining unit employees are included in
the committee, but they should, since they are covered. Union employees will be
encouraged to participate in the committee meetings. Mr. Homan stated that this
resolution does not show the relationship of this committee to other existing
committees. This may impinge on the Finance Committee. Mr. Meek suggested
the addition, in “3b”, the end of the first line, have “and the budget committee”. Mr.
Stover moved, supported by Mr. Heindrichs to approve Resolution #06-33
establishing a Health Care Insurance Advisory Committee with the above-
mentioned changes to 3b. Ayes: 6. Nays: 0. The motion carried.
12. Mr. Parris moved, supported by Mr. Stover, that the accounts payable in the
amount of $827,159.60 be approved and authorized for payment. Roll call vote.
Ayes: Borek, Hagedorn, Heindrichs, Meek, Parris, and Stover. Nays: 0. Motion
13. There were no Manager’s comments.
14. Mr. Stover informed the board of a group he’d heard about at the Treasurers’
conference he attended the previous week. The group is TABOR - “SOS” (Stop
Our Spending). They are collecting signatures to place a bill on the November
ballot that would require a vote by the people for any increase in municipal rates
and charges. Mr. Meek said that the Cable Franchise issue is heating up and it
looks like we may be loosing the battle to AT&T.
Regular Meeting Minutes - May 15, 2006 Page 2 of 3
15. The meeting adjourned at 8:32pm.
Pricilla Walden, Assistant to the Manager George K. Meek, Supervisor
Plainfield Charter Township Plainfield Charter Township
- CERTIFICATION -
I, the undersigned, Susan L. Morrow, the duly qualified and elected Clerk for the Charter
Township of Plainfield, Kent County, Michigan, DO HEREBY CERTIFY that the forgoing
is a true and complete copy of the proceedings taken by the Township Board of said
Township at a regular board meeting held on the 15th day of May, 2006.
Susan L. Morrow, MMC, Clerk
Plainfield Charter Township
Regular Meeting Minutes - May 15, 2006 Page 3 of 3