STATE LIBRARY BOARD
REGULAR MEETING
Second Quarter 2010-2011
November 12, 2010
AGENDA
10:00 a.m.
Call to Order: Ted Hutchcroft, Chairperson
A. Approval of Minutes [August 13, 2010]
Unfinished Business
B. FY2011 Agency Funding/Administration Report
C. State Aid and Scholarships
D. Grants and Special Projects
E. Needs Assessment
New Business
F. State Aid FY2011/Scholarships
G. Security Policy and Procedures
H. Reports/Travel and Correspondence
I. Board Information/Election of 2011 Officers
STATE LIBRARY BOARD
MINUTES
Regular Meeting, Fourth Quarter 2009-2010
August 13, 2010
The State Library Board convened at 11:00 a.m. on August 13, 2010 in the Bessie B. Moore
Conference Room at the Arkansas State Library in Little Rock. Members present were Ted
Hutchcroft (chairman), JoAnn Cooper, Donna McDonald, Martine Ferguson, Bucky Ellis, David
Malone and Linda Bennett. Staff members present were Carolyn Ashcraft, Dwain Gordon,
Mindy Rogers and Jean Dutton. Frank Scott, liaison from the Governor’s office, was unable to
attend.
Hutchcroft called the meeting to order and asked for corrections or approval of the minutes of the
May 14, 2010 meeting. On a motion by Bennett and seconded by Ferguson, the minutes were
approved.
Hutchcroft recommended the title, “This Book is Overdue”, by Marilyn Johnson. He said it
would be a good read for everyone.
Rogers presented the agency funding pages and said that the State fiscal year 2010 closed out and
due to salary savings, the book budget was restored to its original appropriated amount of
$198,284. The public libraries received a fifth distribution of State Aid totaling $130,123 and
currently State Aid is fully funded FY11. Rogers stated that the Annual Operations Plan FY11
has been completed referring the Board to the corresponding chart FY11 budget.
Rogers continued, saying that the Biennial budget planning is finished. ASL has proposed a
budget for FY12 and 13. ASL will request that we be restored to appropriation levels instead of
the base level which represents budgeted levels corresponding to the first budget cut in October
2009. Executive hearings begin this month and legislative hearings are slated for November.
Rogers stated that she continues to work with the Arkansas Building Authority (ABA) on proper
disposal of the property in Fulton and Izard Counties.
Rogers presented a breakdown of the ASL state owned vehicles and how they are used. ASL
now has 3 vehicles: 1998 Ford Minivan, 2004 Dodge Stratus and 2008 Dodge Magnum. They are
most commonly used for transporting exhibits, site visits to libraries and travel to conferences.
The vehicles are signed out for state business only and the employee must have a current driver’s
license.
Federal budget final numbers for 2010: ASL expended $2.5 Million and then $500,000 federal
money for literacy computers.
Ellis questioned the money left. Rogers responded by saying that on page B3, the chart shows
that all state revenue was expended before the end of FY2010. There was a carryover for books
which was fully funded at the end of the year and that money ($64,202) can move forward and be
added to FY2011. The chart with totals for the current federal budget (FY2011) is pictured on
page B4. On page B5 the chart shows the state budget appropriation FY2011 at $237,000 got
books and subscriptions. We sustained a $30,000 cut but the $64,000 carry over was added in.
We will ask for our budget to be brought back up.
Ashcraft went on to page B6 which revealed a chart compiled by the Administration office
showing the meeting room reservations and attendance numbers since February. She stated that
ASL does not charge state agencies a rental fee for use of the meeting rooms and also relayed that
the grand opening for our building is not ready yet.
Rogers pointed out that the Science and Technology Agency on the third floor will provide
microphones for use in the Bessie Moore Conference Room.
Tab C contains the Standards for State Aid and the Rules for the scholarship assistance. Ashcraft
stated that, after contact with our liaison at the Governor’s Office, the discussion to revise the
standards for state aid is on hold until such time as the funds see an increase.
Debbie Hall, Manger for Office of Grants & Research Projects presented her report next. She
stated that 204 Early Literacy Stations, surge protectors, USB drives, splitters for headphones and
408 headphones were purchased for a total cost of $513,923. A total of 203 will go to public
libraries with one remaining at ASL for training purposes. On July 22 and 23, librarians from
around the state attended training sessions held here at ASL. Stations were picked up by
attending librarians after the daily sessions concluded (139 total). Cathy Howser delivered nine
stations to two library systems the following week. The extension services staff will deliver the
remaining stations to the libraries. Surge protectors and USB drives will be mailed to those
libraries in the future. The USB drives will have a screen saver for the libraries to download the
ASL logo and LSTA information to the stations. The stations are not connected to the internet, so
the USB drives will also be used to download statistics to ASL.
Hall talked next about the Bill and Melinda Gates Foundation Pilot Opportunity Online
Broadband Grant Project. She stated that she is currently working on the interim report which is
due today, August 13. The two most important parts of this project [bridge funding for increased
internet speed and the help desk support from Department of Information Systems] are on
schedule. However, the hiring of the E-rate and technology coordinator and training have been
delayed due to delays in getting the positions unfrozen and then not being able to hire until after
July 1. She thinks that these two positions can be filled in September.
Seventeen public libraries are participating in the bridge funding for a total of $44,836. Several of
the libraries upgraded prior to November 2009 while others believe it is not cost-effective.
Rogers stated that the 2 new positions have been unfrozen by Department of Finance and
Administration. On the next page, Rogers pointed out that Ashcraft received a letter from
Connect-Arkansas, asking her to serve on their board. Ashcraft informed the ASL board that she
will accept the offer and sees this as another way to keep libraries in the discussion when
working on broadband issues in the future.
Ashcraft moved to the E section of the board book and introduced Keith Curry Lance who is in
town to conduct focus groups with some of the Public Librarians and with some of the ASL staff
after this meeting. He stated that the focus group with the board members was completed prior
to the board meeting. He expects to have more meetings in September and October, release the
survey in November and the complete Needs Assessment Report in 2011.
Rogers moved to the next section of the board book and talked about the public library systems
that qualify for state aid. She pointed out that there were some small shifts, using the 2008
population census, at 1.6814 per capita, the new distribution went down from the previous year.
Hutchcroft asked the boards pleasure. Malone motioned to approve the list of public library
systems qualifying for state aid and Ellis seconded. The motion carried.
Rogers continued, stating that the chart FY2011 state aid shows that one county library was
added and 2 headquarters were added, for a total of 41 headquarter libraries instead of 39. In
FY2010, 1.5% has been reserved for scholarships and $5.7 million is available for distribution.
Ellis moved to approve the first quarter payment of FY2011 state aid as presented and Bennett
seconded. Motion carried. Rogers added that the state aid checks would be mailed during the
next week.
Ashcraft presented the next section of the board book stating that a total of 5 scholarship
assistance applications have been submitted: Kim Crow Sheaner from the Donald W. Reynolds
Library (Baxter County Library); Adam Webb from the Garland County Library; Lauren Drittler,
from Arkansas River Valley Regional Library; Sarah Razer Carnahan from Central Arkansas
Library System and Haley Lagasse Rugger from Central Arkansas Library System. The board
agreed to vote once to approve all 5 applicants. Bennett motioned to approve all 5 of the
applicants and Cooper seconded. Motion carried. Ashcraft stated that Rogers will notify the
libraries that their applicants have been approved by the board.
Ashcraft submitted a statistics chart of scholarship payments made by ASL from the inception in
1977 to current 2010 and added that for several years the applicants were required to attend
colleges outside of Arkansas to obtain their MLS degree. Now they are able to use the internet
and enroll in online programs to complete their degrees. After obtaining their degree, they are
required to remain in Arkansas for 1 year and Ashcraft pointed out that some of the public
librarians who used the scholarship program to obtain their MLS degree are still working in
Arkansas. A number of these are working in Arkansas libraries and many are library directors.
Ellis noted that this program has been a great investment for Arkansas.
Malone moved to approve the recommendation for scholarship assistance and Ellis seconded.
Motion carried.
Ashcraft stated that the next section of the board book contained staff reports. Ashcraft reported
that ASL is a sponsor for the 2010 Joint Conference of the Arkansas Library Association and the
Southeastern Library Association being held in Little Rock, Sep 25-28 at the Peabody Hotel and
Little Rock Convention Center. Dwain Gordon, ASL Deputy Director, is conference chair and is
busy planning and contacting speakers for the event. She encouraged the board to attend.
Ashcraft passed around a packet of information that Donna McDonald took to Washington DC
on June 29 for distribution to the Congressional delegation as part of the Library Advocacy Day.
Donna was accompanied on the trip by several Arkansans representing public, special, school
and academic libraries.
Ashcraft submitted a copy of the letter she sent to Laura Cleveland, Director of Columbia County
Library, advising her of the recommendation of the ASL board to transfer services of the BPH
Sub-regional back to the Arkansas State Library on or before January 1, 2011. Ashcraft also
presented a copy of the letter from Columbia County Library agreeing to transfer the services of
the Southwest Library for the Blind to LBPH in Little Rock with a target date of September 1,
2010 for completion. Ashcraft reminded the board that $40,000 of state aid will still go to
Columbia County to work for a smooth transition in the months ahead.
Dwain Gordon, Deputy Director, submitted his report stating that he has been busy recruiting
presenters for the ArLA/SeLA Conference being held in Little Rock September 26-28. A trustees’
workshop will be presented on September 25 as a preconference at the Arkansas Studies Institute
at the Central Arkansas Library Campus.
Ashcraft presented the report for Information Resources in the absence of Mary Brewer. Staff in
State Library Services and Collection Development Services continue to work together to
evaluate the Reference and Circulating print collections. Since the evaluation project began in
2007, a total of 80,772 books have been evaluated. The estimated time for project completion is
January 2011. Ashcraft encouraged the public library students who are working on their MLS
degrees to check with Library Science and ILL here at ASL to see if their required books might be
available for check out.
J. D. Hall, Manager of Library for the Blind and Physically Handicapped Services, reported that
his department has received 2,000 new digital players and their digital book collection is up, with
3,433 books now. The circulation is up 25% over last year. With the transfer of Colombia County
LBPH services to Little Rock LBPH, he stated that he has visited with the librarians and probably
will make one more trip to Magnolia before completion of the transfer. Ashcraft stated that Hall’s
department is the busiest department in the library and hopes to add one more person to their
staff.
Ashcraft asked Ruth Hyatt, Extension Services Manager to present her report next. Hyatt
thanked the public librarians for completing the Annual Public Library Survey for 2009. The
information was successfully uploaded into WEBPLUS for Census on July 7th. She reported that
45 public library staff met on July 22nd and 23rd for Early Literacy Station Training and to pick up
their stations. Deliveries will be made by Extension Services staff to the librarians who were
unable to attend.
Crystal Long, Coordinator for Center for the Book, reported the Library Book Club Project is
growing and that she has received 8 new titles. She sent an email invitation to ASL employees to
form a book club here and it was well received. ASL may think about extending an invitation to
the rest of the building to form a book club. Long participated in the annual Center for the Book
Idea Exchange June 28-30 in Washington DC. All of the state Center for the Book coordinators
and the staff of the National Center for the Book discussed programming and public relations
successes of the previous year, ideas for the coming year, how to make social networks work for
Centers for the Book, etc. Attendees received updates about the National Book Festival, Letters
about Literature and River of Words. The National Book Festival is scheduled for September 25
in Washington DC.
Cathy Howser, Coordinator of Children’s and Institutional Services, presented her report stating
that she is currently serving on the Collaborative Summer Library Program Vendor Committee.
They have been busy selecting the art work to be used on each customized item to be produced
for the 2011 program. The 2011 manuals are currently at the printer and should be available in
the fall. She stated that she has been involved in delivery of the literacy stations, packets of
ARKids sunscreen, hand sanitizer and boxes of coloring books to the public libraries.
Hyatt added that there are several boxes of coloring books left over from the deliveries if anyone
needs extra boxes. Ashcraft suggested that some day care facilities might need some of them.
Michael Strickland, Manager of State Library Services, stated that he and Mary Brewer will be
hosting an Economic Census Data User Conference on September 20. This event, which is being
sponsored jointly with the Arkansas Data Center, is expected to draw at least 40 participants.
There will be a morning and an afternoon session. The conference is free to representatives from
state agencies, business leaders, reference/business /government information librarians and
business educators.
Sally Hawkes, Network Services Manager, reported that funds from Arkansas Department of
Education to pay for Encyclopedia Britannica have been reinstated. The public access computers
are being revamped, exchanging the standard slim CPU tower for a 3.5 inch unit called the pano
zero client. The box has no memory, operating system, drives or software, running completely
from a “bubble” on the servers. The “bubble” configuration means if one pano device isn’t
working it will not affect the others. The box will connect to the monitor and keyboard, giving the
same access as a tower.
Hutchcroft asked Strickland if digitalized forms of federal and state publications are common
now instead of paper and Strickland responded by saying that federal documents are mostly
digitized but state documents are still in paper form. Ashcraft stated that since more documents
are digitalized now, there is no anticipated need for new shelving.
Ashcraft continued by presenting the correspondence section of the board book:
The first piece of correspondence is a copy of the letter from Laurie Brooks, Associate Deputy
Director of the Institute of Museum and Library Services, advising ASL that their review of our
state program report submitted FY2008 award has been completed and this letter serves as
verification that our report is now approved.
Lillie Anderson, ASL staff member for 40 years, retired effective July 1.
Claire Leheny, ASL staff member for 30 years, submitted a letter of retirement effective
September 1.
Michael Strickland, Manager of State Library Services, received a letter of recognition and
appreciation for his staff member, Judi King, Inter-Library Loan coordinator.
Monticello, Dermott, McGehee and Warren Libraries sent letters of thanks to the board for the
GIF mini grants they received. Northeast Arkansas Regional Library sent a thank you note to
ASL for the early literacy station computers. Baxter County Library is moving to a new library in
Mountain Home and will reopen in September. Carolyn will be attending their grand opening
on October 7. Susie Mosley, President of Polk County Board of Trustees, sent a letter to Ashcraft
thanking her for helping and advising on the forming of Ouachita Mountains Regional Library
System. They will also have available in the Polk County Library the Gateway Card which will
enable qualified patrons to check out books from other libraries without having to pay non-
resident fees. Ashcraft also received a thank you card from Harry Lah, a student and former part
time employee of ASL.
Ashcraft informed the board that the staff at the Pryor Center will begin August 28 and 29 to
move the KTHV/Channel 7 videos to the ASL basement for storage. Ellis asked about the cost to
digitalize them and Ashcraft replied that Chris Katrosh will be seeking funding to cover the costs
of digitization.
Ashcraft stated that Hutchcroft’s term on the board expires in October and he declined another
term. She and others commented on the work Hutchcroft has done while serving on the board
and thanked him for his efforts. Malone and Bennett will serve as the nominating committee to a
slate of officers for 2011 to present to the board at the meeting in November.
Ashcraft stated that the ASL board meeting is normally scheduled on the second Friday of the
month. The consensus of the board was to meet on November 12, 2010, which is the day after the
Veteran’s Day holiday.
Ellis motioned to adjourn the meeting at 12:50 P.M. A second is not required. Motion carried.
_________________ ________________________________
Approved Date Carolyn Ashcraft, State Librarian
B1
Administration Office – Mindy Hodges
Federal Close Out
The federal fiscal year 2009 closed September 30, 2010. The close out went smoothly, my highest
compliments to the staff in administration for job well done.
Upcoming Budget Processes:
Our biennial budget request has been reviewed by the executive branch. The Governor and his
advisors have recommended a restoration of all but a small amount of operating appropriation
levels to our current FY11 level. The recommended funding amount is lower than needed, but
the constraints on funding statewide make this a very reasonable executive recommendation.
Legislative hearings for the Joint Budget Committee are ongoing. The hearing for the State
Library is scheduled for November 16th at 9am.
M&R
We had two marketing and redistribution (M&R) pickups this quarter - October 20th and
October 29th. The first was for 165 items and the second was for 28 items. Items included old
trash cans, stacking chairs, computers, servers, public use tables, bookcases and other
miscellaneous items.
B2
FEDERAL LSTA REVENUE
FEL0100 FEL0200 BUDGET DISTRIBUTION FY2011
BY COMMITTMENT ITEM
November 4, 2010
% OF
COMMITMENT TOTAL TOTAL TOTAL TOTAL %
ITEM DESCRIPTION APPRO. BUDGETED BUDGET EXPENDED BALANCE REMAINING
501:00:00 Reg. Salaries $389,340 $383,690 12.6% $122,252 $261,438 68%
501:00:01 Extra Help $14,625 $14,625 0.5% $4,843 $9,782 67%
501:00:03 Pers. Svcs. Matching $159,596 $136,531 4.5% $44,308 $92,223 68%
Total Salaries & Matching $563,561 $534,846 17.6% $171,403 $363,443 68%
502:00:02 Operating Expenses $2,438,239 $2,438,239 80.2% $1,103,691 $1,334,548 55%
505:00:09 Conf. & Travel $67,161 $67,161 2.2% $6,551 $60,610 90%
506:00:10 Prof. Fees & Services $0 $0 0.0% $0 $0 0%
512:00:11 Capital Outlay $0 $0 0.0% $0 $0 0%
Total M & O $2,505,400 $2,505,400 82.4% $1,110,242 $1,395,158 56%
TOTALS $3,068,961 $3,040,246 100.0% $1,281,645 $1,758,601 58%
STATE GENERAL REVENUE
B3
EPA0100 BUDGET DISTRIBUTION FY2011
BY COMMITTMENT ITEM
November 4, 2010
% OF
COMMITMENT TOTAL TOTAL TOTAL TOTAL %
ITEM DESCRIPTION APPRO. BUDGETED BUDGET EXPENDED BALANCE REMAINING
501:00:00 Reg. Salaries $1,778,524 $1,667,938 49.0% $617,544 $1,050,394 63%
501:00:01 Extra Help $10,000 $5,000 0.1% $4,489 $511 10%
501:00:03 Pers. Svcs. Matching $598,247 $499,081 14.6% $174,570 $324,511 65%
Total Salaries & Matching $2,386,771 $2,172,019 63.7% $796,604 $1,375,415 63%
502:00:02 Operating Expenses $1,204,843 $1,128,409 33.1% $288,366 $840,043 74%
505:00:09 Conf. & Travel $10,000 $7,760 0.2% $1,003 $6,757 87%
506:00:10 Prof. Fees & Services $0 $0 0.0% $0 $0 0%
512:00:11 Capital Outlay $0 $0 0.0% $0 $0 0%
Total M & O $1,214,843 $1,136,169 33.3% $289,369 $846,800 75%
509:00:46 Books/Subscriptions $237,940 $98,998 2.9% $16,235 $82,763 84%
TOTALS $3,839,554 $3,407,186 100.0% $1,102,207 $2,304,979 68%
M&R paid to ASL account $0 $0 $0 0%
B4
Arkansas State Library
Meeting Room Reservations / Attendance
September 2010 – December 2010
Attendee Reservation
Room Name
Numbers Numbers
Bessie B. Moore (2103) 800 33
Computer Training (2121) 340 19
Meeting Room A (2125) 0 0
Meeting Room B (2128) 84 7
Meeting Room C (2119) 15 3
Combined Room Totals 1239 62
Bessie B. Moore Conference Room (2103)
The Arkansas Building Authority has held several meetings including a council meeting and several
building presentations. They, along with AEDC will be holding a Green Building Presentation for USGBC
and State Legislators on February 1st, 2011.
Arkansas Development Finance Authority has had their monthly executive board meetings here since
March 2010 with approximately 50 attendees in each meeting.
Arkansas Science and Technology Authority have also held their board meetings here since March 2010,
with approximately 35 attendees in each of their meetings.
Arkansas Business Leaders for a Clean Energy Economy held their round table forum here on October
14th, 2010. They had approximately 40 attendees.
The Arkansas State Chamber of Commerce held their board meeting here, they had approximately 50
attendees. They will be holding a meeting in conjunction with Arkansas Economic Development
Commission on January 18th, 2011, Governor’s Quality Ward and estimate 40 attendees.
Winthrop Rockefeller Foundation held a training session on October 25th, they had approximately 40
attendees.
Computer Technology Room (2121)
Arkansas Economic Development Commission held several webinar training sessions during this last
quarter.
Arkansas Science and Technology Authority held a three day training session; they had approximately 20
attendees each day.
Michael Strickland held a US Census training class on September 20th, 2010.
Conference Room B (2128)
Arkansas Economic Development Authority held a meeting here. They had approximately 10 including
their Director, Maria Hayley
Carolyn Ashcraft held several meetings and focus groups in Conference Room B.
Conference Room C (2119)
JD Hall held interviews on three separate occasions.
C1
ARKANSAS STATE LIBRARY
900 WEST CAPITOL, STE 100
LITTLE ROCK, ARKANSAS 72201-3108
STANDARDS FOR STATE AID TO PUBLIC LIBRARIES
Authorized by Act 489, Acts of Arkansas, 1979
1.0 ORGANIZATION
1.1 All county libraries, including those in county or regional systems, shall
be organized in accordance with Act 244 of 1927. All city libraries,
including those in county or regional systems, shall be organized in
accordance with Act 177 of 1931.
1.2 County and city libraries shall provide evidence to the State Library Board
of organization and operation as a department of county or municipal
government.
1.3 Public library systems composed of county and/or city libraries shall
provide evidence to the State Library Board of organization and operation
under the provisions of a formal interlocal agreement, as provided in
Section 90, Act 742 of 1977.
2.0 GOVERNANCE
2.1 Policies for city, county, and regional library systems shall be established
by legally constituted administrative boards, comprised of trustees serving
designated terms, conducting regularly scheduled meetings, preferably not
less than quarterly, and functioning with recorded bylaws and policies
which are on file with the State Library.
2.2 The library shall comply with the Civil Rights Act of 1964 and shall
provide library service for all residents.
2.3 The library director shall submit quarterly, annual, and special reports as
required to the State Library and to local boards.
2.4 City, county, and regional library systems shall provide the State Library
with a copy of a current long range plan developed for the purpose of
guiding the public library administration in the attainment of goals and
future planning.
3.0 FINANCE
3.1 The State Library Board supports the concept that libraries or library
systems serving populations greater than 50,000, with budgets in excess of
$250,000, can render more efficient, effective library service, and
preference of support shall be given to the development of such systems.
3.2 All libraries shall maintain the one mill county or city library tax on real
and personal property as authorized in Amendments 30 and 38 of the
Arkansas Constitution.
3.3 All cities and counties should restore the library tax to the maximum
permitted by law by not later than July 1, 1991.
3.4 Libraries should receive additional local support.
3.5 The annual budget for city, county, and regional libraries shall be filed
with the State Library. The budget should reflect an amount equal to the
previous annual budget, plus growth, with the allocation for materials
reflecting comparable growth.
4.0 PERSONNEL
4.1 City, county, and regional library systems participating in the State Aid to
Public Libraries program shall be administered by a qualified librarian. A
Master’s degree in Library Science awarded through a program accredited
by the American Library Association is recognized as the minimum
qualifying degree.
4.2 Systems employing a new head librarian or director after September 1,
1988, must provide the State Library Board with evidence of a qualifying
library degree in order to continue participation in the State Aid to Public
Libraries program.
4.3 Public library staff members should be well trained and qualified for their
position. They should be encouraged to participate in continuing
education and training programs to improve library skills.
4.4 All libraries should have adequate support staff, with no employee
receiving less than the current minimum wage.
5.0 FACILITIES
5.1 The county or city government shall provide a suitable building for
headquarters operation and adequate quarters for necessary branches.
6.0 RESOURCES AND RESOURCE SHARING
6.1 The library shall maintain a current collection of materials to serve all
citizens.
6.2 The library shall agree to provide interlibrary loan service to other libraries
in Arkansas.
6.3 The library shall coordinate services for the blind and physically
handicapped with the sections of the Arkansas State Library which
administer these services.
7.0 NOTIFICATION
7.1 If the State Library Board determines that a city, county, or regional library
or system fails to qualify for participation in the State Aid to Public
Libraries program, the State Librarian shall notify the board chairman and
the library director via certified mail not later than fifteen working days
following that determination.
8.0 RIGHT OF APPEAL
8.1 Upon determination by the State Library Board that a city, county, or
regional library or system fails to qualify for participation in the State Aid
to Public Libraries program, the library or system shall have the right to
appeal that decision at the next scheduled meeting of the State Library
Board. Intent to appeal must be filed in writing with the State Librarian
not more than thirty days following receipt of a notice of failure to meet
the standards.
8.2 All appeals shall be presented to the State Library Board in an open
hearing, with the final determination to be made by the State Library
Board.
8.3 The State Library Board may provisionally approve a city, county, or
regional library or system for a period of time they deem sufficient to
rectify deficiencies. The Board may grant additional waivers upon
acceptance of satisfactory evidence of progress.
9.01.88
C2
ARKANSAS STATE LIBRARY
RULES GOVERNING DISTRIBUTION OF
SCHOLARSHIP ASSISTANCE
1.00 REGULATORY AUTHORITY
1.01 These rules shall be known as Arkansas State Library Rules Governing the Distribution of
Scholarship Assistance.
1.02 These rules are enacted pursuant to the Arkansas State Library’s authority under Act 489,
Acts of Arkansas 1979, Arkansas Code Anno. 13-2-201 et seq.
2.0 PURPOSE
2.01 It is the purpose of these rules to formalize a process already in existence and set
reasonable guidelines to make scholarship assistance available to every public library in the
state of Arkansas to address the education needs of public library staff working toward the
ultimate goal of obtaining a master’s degree in library and information science as defined in
3.04. These rules are specifically for the purpose of establishing standards for distributing
funds available through the state aid to public library fund administered by the Arkansas State
Library.
3.00 DEFINITIONS
3.01 For the purpose of these rules and regulations the applying institution must be a “public
library” located in Arkansas which is duly established and recognized pursuant to Arkansas
Code 13-2-401, 13-2-501, 13-2-901 and those libraries which have been determined by the
Arkansas State Library to be functioning as a “public library.”
3.02 ASL refers to the Arkansas State Library.
3.03 ALA refers to the American Library Association.
3.04 A master’s degree refers to the educational award given by a library school whose program
is accredited by the ALA.
3.05 State Aid refers to State Aid to Public Libraries
4.0 FOCUS AREA
4.01 To aid Arkansas public libraries in employing master’s degree librarians by providing
educational opportunities for public library staff members through traditional, on-campus or
distance learning.
5.0 ELIGIBILITY STANDARDS
5.01 Scholarship funds will be distributed to a public library that submits scholarship application
to the ASL Board. Priority will be given as follows:
1. Public libraries eligible for State Aid whose personnel are employed as library
directors.
2. Public libraries eligible for State Aid whose personnel are employed positions other
than library director.
3. Public libraries not eligible for State Aid but recognized by the ASL as public libraries.
5.02 The applying institution (or its governing body) must be able to accept and administer the
scholarship on behalf of the employee.
5.03 Individuals upon whose behalf the library is applying must meet the following standards:
1. Show evidence of completion of 12 semester hours toward the master’s degree.
2. Provide a copy of the agreement with the public library concerning employment in a
public library for at least one year after completion of the master’s degree.
3. Furnish official transcript which shows the individual received a minimum course grade
(based upon an “A-F” grading scale), of “B”, or if applicable, a “Credit” for a credit/no
credit course. “Incompletes” do not qualify for reimbursement.
4. Agree to remain employed by a public library in the state of Arkansas for a duration of
one year upon completion of degree.
6.0 ADMINISTRATION
6.01 The scholarship will be administered by the ASL Board.
7.0 SCHOLARSHIP PROPOSALS
7.01 The proposals shall include an application from the applicant library. The ASL Board shall
review the proposals for approval. Proposals shall be consistent with Arkansas
Code and existing ASL rules regarding an ALA accredited library program.
7.02 Funding may include but is not limited to tuition, materials, travel, lodging, and other items
associated with educational costs.
8.0 DISTRIBUTION OF FUNDS
8.01 The ASL Board will budget and distribute funds appropriated for each biennium from the
Arkansas State Legislature according to the following:
1. The total amount of funds to be distributed will be determined by the ASL Board each
year at a minimum of 1% of the appropriated State Aid to Public Libraries.
2. Funds may provide as many scholarships as are requested each year. All monies not
disbursed shall be returned to the State Aid fund for distribution.
3. Funds may be disbursed to the applicant library at the completion of each semester.
4. Funds will be distributed via scholarship for each individual as identified by the ASL
Board in accordance with eligibility. Each scholarship will include a set of assurances
and provisions required in the eligibility standards.
8.02 The ASL Board reserves the right to approve and/or deny any scholarship applications.
-- Approved by the State Library Board, August 12, 2005
C3
Arkansas State Library
Scholarship Assistance Application
Instructions: Complete this form to apply for State Aid funds to underwrite a scholarship award from your library to an employee who
has been admitted to the graduate program in an ALA-accredited library school. Attach to this form all appropriate documentation, such
as a letter of admission from the library school, a letter of agreement from the employee who will benefit from the local scholarship
award, and a copy of the minutes of the meeting of the local library board at which the application was approved.
APPLICANT
State Aid grant funds are requested to underwrite a scholarship award from this public library to an employee who has been admitted to a
graduate program in an accredited library school. The applicant library agrees to award the full amount of the scholarship award to the
employee. The employee has agreed to provide transcripts as evidence of credits earned each semester and to remain on the job for a
period of one (1) year following grant of aid. If these conditions are not met, the applicant library agrees to refund to the State Library all
grant funds paid under this award.
Applicant Library Name
Mailing Address
City/State/Zip Code + 4 digit extension
Phone Number Fax Number
Name of Library Board Chair (PLEASE PRINT)
Signature of Library Board Chair or Official Designee Date
AGREEMENT
I have applied to my employer for a scholarship grant. I am enrolled in a graduate program in an accredited library school and have
completed the first twelve (12) hours credit. Supporting documents are attached. I have agreed to furnish transcripts at the end of each
semester as evidence of credits earned, to remain employed in an Arkansas public library for at least one year following grant of aid and
to fulfill any local requirements. If I do not fulfill these agreed conditions, I understand that I must repay to the applicant library all funds
paid to me from this award.
______________________________________________________________________________________________________________
Participant Name (PLEASE PRINT)
______________________________________________________________________________________________________________
Participant’s Signature Date
RECOMMENDATION
I have reviewed this application and the supporting documents. I recommend that the State Library Board ( ) approve ( ) deny this
application.
______________________________________________________________________________________________________________
Signature of State Librarian Date
ACTION TAKEN
In a regular meeting of the State Library Board held on __________________________________________________ the Board voted to
( ) approve ( ) deny this application.
______________________________________________________________________________________________________________
Signature of State Library Board Chairman Date
D1
LSTA
The next couple of months will be spent completing the LSTA State Program Report (SPR) and
the State Library Agency Report (StLA). The LSTA report is due into IMLS December 31, 2010
and the StLA report is due February 16, 2011.
2011 will begin a busy time regarding LSTA. The annual LSTA Coordinators meeting will take
place March 14-16 in Baltimore, Maryland. The content of this meeting will be the guidelines for
the evaluation of the current 5-year plan and the format for the next 5-year plan. These will be
due to IMLS in 2012. The evaluation will cover projects completed during 2008–2012. The new
5-year plan will take into consideration the results of the ongoing needs assessment being
conducted by Keith Curry Lance.
D2
E1
Needs Assessment
Since the last meeting Keith Curry Lance has conducted more focus group discussions. He attended the
ArLA/SELA joint conference in Little Rock in late September to meet face-to-face with librarians and also
visited the State Library to have a discussion with State government employees. As a result of those
talks, two surveys have been developed – one for State government and one for libraries.
The State Librarian wrote letters to each of the primary target audiences and sent them via email on
November 1 and 2. In a recent email from Keith he reported in those first two days he received responses
from 175 members of the library community and 48 State government folks. That’s great and it is hoped
that kind of response will continue. The deadline for the survey is November 30.
The link for the library community is at http://www.surveymonkey.com/s/DQDL7ZK
The link for the State government community is http://www.surveymonkey.com/s/8C8663B
Keith is still on target to compile the report of the survey findings and present it to the board in early
2011, possibly at the February regular meeting.
F1
PUBLIC LIBRARY SYSTEMS QUALIFYING FOR STATE AID
ADMINISTRATIVE UNIT, DIRECTOR, AND AREA SERVICED
EST. 2008
POP.
LIB.
TAX
QTRLY
MLS
F2
(as of August 13, 2010) SERVED UNITS * AWARD
LIBRARY SYSTEMS WITH TAX, SERVING 150,001 OR MORE :
Central Arkansas Library System
Dr. Bobby Roberts, MLS - U. of OK. 328,694 3 YES
(Perry and Pulaski Counties, excluding North Little Rock)
SUBTOTAL SERVED 328,694
LIBRARY SYSTEMS WITH TAX, SERVING 75,001 TO 150,000:
Faulkner-Van Buren Regional Library
Ruth Voss, MLS - TWU 123,782 2 YES
(Faulkner and Van Buren Counties)
Washington County Library System
Glenda B. Audrain, MLS - U of AL 123,083 1 YES
(Washington County)
Crowley Ridge Regional Library
Phyllis Burkett, MLS - U. of Denver 118,135 4 YES
(Craighead and Poinsett Counties)
White River Regional Library
Debra Sutterfield, MLS - U. of AL 114,401 6 YES
(Cleburne, Fulton, Independence, Izard, Sharp, and Stone Counties)
Garland County Library
John Wells, MLS - U. of MO 97,700 1 YES
(Garland County)
Saline County Library
Erin Waller, MLS - U of So MS 97,213 1 YES
(Saline County)
Arkansas River Valley Regional Library
Donna McDonald, MLIS - U of OK 87,711 4 YES
(Franklin, Johnson, Logan, and Yell Counties)
Fort Smith Public Library
Jennifer Goodson, MLIS-U of OK 84,708 1 YES
(Fort Smith District of Sebastian County)
Pine Bluff and Jefferson County Library
David Burdick, MLIS - BYU 79,117 2 YES
(Jefferson County)
SUBTOTAL SERVED 925,850
LIBRARY SYSTEMS WITH TAX, SERVING 50,001 TO 75,000:
White County Library
Darla Ino (enrolled at U ofTN - Knoxville) 74,970 1 NO
(White County)
Northeast Arkansas Regional Library
Mike Rogers, MLS - UNT 74,458 3 YES
(Clay, Greene, and Randolph Counties)
Union County Library
Nancy Arn, MSLS - U. of KY
74,407 5 YES
(Union County and contracted with Ouachita County and Calhoun
County)
Fayetteville Public Library
Shawna Thorup, MLS - U. of California 74,127 1 YES
(Fayetteville)
Lonoke-Prairie Regional Library
Shawn Pierce, MLS - TWU 73,890 2 YES
(Lonoke and Prairie Counties)
Mississippi-Crittenden Co. Regional Library
Joseph Ziolko, MLS - SUNY at Buffalo 72,298 3 YES
(Mississippi and Crittenden Counties)
Southeast Arkansas Regional Library
Kim Patterson, MLS - UNT 69,667 5 YES
(Bradley, Chicot, Desha, Drew and Lincoln Counties)
Mid-Arkansas Regional Library
Ashley Parker, MLS -TWU, December 2007 66,354 4 YES
(Hot Spring, Grant, Dallas, and Cleveland Counties)
Texarkana Public Library (Total Population65,324 )
Alice Coleman, MLS - TWU ( Arkansas only 30,063) 30,063 1 YES
(Texarkana, AR and TX)
Southwest Arkansas Regional Library
Rob Plant (enrolled at San Jose State)
(Hempstead, Howard, Little River, Nevada, Pike, Polk, and Sevier
63,700 5 NO
Counties)
Arkansas State Library
Office of Administration 1 of 2 November 12, 2010
PUBLIC LIBRARY SYSTEMS QUALIFYING FOR STATE AID
North Little Rock Public Library
Jeffrey Baskin, MLS - Long Island University 59,748 1 YES
(North Little Rock)
Pope County Library
Judy Mays, MLS - UNC/Chapel Hill 59,772 1 YES
(Pope County)
Crawford County Library System
Eva White, MLS - TWU 59,577 1 YES
(Crawford County)
Rogers Public Library 56,831 1 YES
Judy Casey, MLS - U of AL SUBTOTAL SERVED 909,862
LIBRARY SYSTEMS WITH TAX, SERVING 25,001 to 50,000:
Scott-Sebastian Regional Library
Judy Beth Clevenger, MLS - U. of OK 48,956 2 YES
(Scott County and Sebastian County, South District)
Carroll and Madison Library System
Jean Elderwind, MLS - LSU 43,317 2 YES
(Carroll and Madison Counties)
Baxter County Library
Gwen Khayat, MLS - U. of So. MS 41,946 1 YES
(Baxter County)
Phillips-Lee-Monroe Regional Library
VACANT 6/2002 40,473 3 NO
(Phillips, Lee, and Monroe Counties)
Boone County Library
LaVoyce Ewing, MS - UNT 36,863 1 YES
(Boone County)
Columbia County Library
Laura Cleveland, MLS - UNT 31,773 2 YES
(Columbia County and contract with Lafayette County)
Ouachita Mountains Regional Library
Emily McCoy, MLS - Univ. California - Berkeley 29,214 2 YES
(Montgomery and Polk Counties)
West Memphis Public Library
Caroline Redfearn, MSLS - Drexel U. 27,023 1 YES
(West Memphis)
East Central Arkansas Regional Library 26,190 2 YES
Holly Mercer, MLS - Drexel SUBTOTAL SERVED 325,755
LIBRARY SYSTEMS WITH TAX SERVING LESS THAN 25,000:
Hempstead County Library
Vicky Jackson, MLIS - Emporia State University (Kansas) 22,969 1 YES
(Hempstead County)
Ashley County Library
Henrietta Thompson, BA - U. of WA (Seattle) 22,186 2 NO
(Ashley County)
Conway County Library
Jay Carter, MLIS - USF 20,677 1 YES
(Conway County)
Arkansas County Library
Ted Campbell, MLS - IN U. 19,146 2 YES
(Arkansas County)
Lawrence County Library
Ashley Burris, MLIS - U of AL 16,978 1 YES
(Lawrence County)
Jackson County Library
Darby Wallace (enrolled at U of Southern MS) 16,811 1 NO
(Jackson County)
Forrest City Public Library
Arlisa Price (enrolled at Florida State U.) 13,200 1 NO
(Forrest City)
Newton County Library
8,294 1 YES
Teresa Hayes, MLS - Case Western R. U.
(Newton County) SUBTOTAL SERVED 140,261
Total Arkansas Population 2,630,422
Arkansas State Library
Office of Administration 2 of 2 November 12, 2010
F3
DRAFT
FY2011 State Aid
1st Q Per Capita 2-4 Q Per Capita Average Per $12,000/co.
2008 Pop. @ @ Capita @ in multi-co. First Qtr. Second Qtr.
Headquarters Lib. Tax Unit Estimate 1.61841577 1.61514008 1.615959 region MLS Total FY2011 Payment Payment
Arkansas Co. Lib. Arkansas Co. 19,146 7,747 23,193 30,939 18,000 48,939 12,247 12,231
Ashley Co. Lib. Ashley Co. less Crossett 16,720 6,765 20,254 27,019
Ashley Co. Lib. Crossett (city) (Ashley Co.) 5,466 2,212 6,621 8,833
Ashley Co. Lib. Total 22,186 8,977 26,875 35,852 35,852 8,977 8,958
Baxter Co. Lib. Baxter Co. 41,946 16,972 50,811 67,783 18,000 85,783 21,472 21,437
Boone Co. Lib. Boone Co. 36,863 14,915 44,654 59,569 18,000 77,569 19,415 19,385
Columbia Co. Lib. Columbia Co. 24,104 9,753 29,199 38,951
Columbia Co. Lib. Lafayette Co. (contract) 7,669 3,103 9,290 12,393
Columbia Co. Lib. Total 31,773 12,855 38,488 51,344 18,000 69,344 17,355 17,330
Conway Co. Lib. Conway Co. 20,677 8,366 25,047 33,413 18,000 51,413 12,866 12,849
Crawford Co. Lib. System Crawford Co. 59,577 24,105 72,169 96,274 18,000 114,274 28,605 28,556
Garland Co. Lib. Garland Co. 97,700 39,530 118,349 157,879 18,000 175,879 44,030 43,950
Hempstead Co. Lib. Hempstead Co. 22,969 9,293 27,824 37,117 18,000 55,117 13,793 13,775
Jackson Co. Lib. Jackson Co. 16,811 6,802 20,364 27,166 27,166 6,802 6,788
Jefferson Co. Lib. Jefferson Co. Total less Pine Bluff 28,424 11,500 34,432 45,932
Jefferson Co. Lib. Pine Bluff (city) (Jefferson Co.) 50,693 20,511 61,407 81,918
Jefferson Co. Lib. Total 79,117 32,011 95,839 127,850 18,000 145,850 36,511 36,446
Lawrence Co. Lib. Lawrence Co. 16,978 6,869 20,566 27,436 18,000 45,436 11,369 11,356
Newton Co. Lib. Newton Co. 8,294 3,356 10,047 13,403 18,000 31,403 7,856 7,849
Pope Co. Lib. Pope Co. 59,772 24,184 72,405 96,589 18,000 114,589 28,684 28,635
Saline Co. Lib. Saline Co. 97,213 39,333 117,759 157,092 18,000 175,092 43,833 43,753
Union Co. Lib. El Dorado (city) 19,733 7,984 23,904 31,888
Union Co. Lib. Union Co. Total less El Dorado 23,272 9,416 28,191 37,607
Union Co. Lib. Calhoun County (contract) 5,324 - 6,449 6,449
Union Co. Lib. Camden (city) (Ouachita Co.) 11,454 4,634 13,875 18,509
Union Co. Lib. Ouachita Co. Total less Camden (contract) 14,624 5,917 17,715 23,632
Union Co. Lib. Total 74,407 27,951 90,133 118,085 18,000 136,085 32,451 34,545
Washington Co. Lib. Washington Co. (less Fayetteville) 123,083 49,800 149,097 198,897 18,000 216,897 54,300 54,199
White Co. Reg. Lib. System White Co. 74,970 30,333 90,815 121,148 121,148 30,333 30,272
Total Single County Libraries 903,482 363,398 1,094,437 1,457,836 270,000 1,727,836 430,898 432,312
Arkansas River Valley Reg. Lib. Franklin Co. 18,069 7,311 21,888 29,199 12,000
Arkansas River Valley Reg. Lib. Johnson Co. 24,876 10,065 30,134 40,199 12,000
Arkansas River Valley Reg. Lib. Logan Co. 22,578 9,135 27,350 36,485 12,000
Arkansas River Valley Reg. Lib. Yell Co. 22,188 8,977 26,878 35,855 12,000
Arkansas River Valley Reg. Lib. Total 87,711 35,488 106,249 141,737 48,000 18,000 207,737 51,988 51,916
Carroll & Madison Co. Lib. System Carroll Co. 27,486 11,121 33,295 44,416 12,000
Carroll & Madison Co. Lib. System Madison Co. 15,831 6,405 19,177 25,582 12,000
Carroll & Madison Co. Lib. System Total 43,317 17,526 52,472 69,998 24,000 18,000 111,998 28,026 27,991
Central Arkansas Lib. System Little Rock (city) (Pulaski Co.) 189,971 76,863 230,122 306,985
Central Arkansas Lib. System Perry Co. 10,297 4,166 12,473 16,640 12,000
Central Arkansas Lib. System Pulaski Co. Total less LR & NLR 128,426 51,962 155,569 207,531 12,000
Central Arkansas Lib. System Total 328,694 132,991 398,165 531,156 24,000 18,000 573,156 143,491 143,222
Crowley Ridge Reg. Lib. Craighead Co. Total less Jonesboro 28,877 11,684 34,980 46,664 12,000
Crowley Ridge Reg. Lib. Jonesboro (city) (Craighead Co.) 64,542 26,114 78,183 104,297
Crowley Ridge Reg. Lib. Poinsett Co. Total less Trumann 17,955 7,265 21,750 29,015 12,000
Crowley Ridge Reg. Lib. Trumann (city) (Poinsett Co.) 6,761 2,736 8,190 10,925
Crowley Ridge Reg. Lib. Total 118,135 47,798 143,103 190,901 24,000 18,000 232,901 58,298 58,201
Arkansas State Library November 4, 2010
Office of Administration Page 1 of 3 State Aid Distribution FY11
DRAFT
FY2011 State Aid
1st Q Per Capita 2-4 Q Per Capita Average Per $12,000/co.
2008 Pop. @ @ Capita @ in multi-co. First Qtr. Second Qtr.
Headquarters Lib. Tax Unit Estimate 1.61841577 1.61514008 1.615959 region MLS Total FY2011 Payment Payment
East Central Arkansas Reg. Lib. Cross Co. 18,718 7,573 22,674 30,248 12,000
East Central Arkansas Reg. Lib. Woodruff Co. 7,472 3,023 9,051 12,074 12,000
East Central Arkansas Reg. Lib. Total 26,190 10,597 31,725 42,322 24,000 18,000 84,322 21,097 21,075
Faulkner-Van Buren Reg. Lib. Faulkner Co. 107,289 43,410 129,965 173,375 12,000
Faulkner-Van Buren Reg. Lib. Van Buren Co. 16,493 6,673 19,979 26,652 12,000
Faulkner-Van Buren Reg. Lib. Total 123,782 50,083 149,944 200,027 24,000 18,000 242,027 60,583 60,481
Lonoke/Prairie Co. Lib. Lonoke Co. 65,233 26,394 79,020 105,414 12,000
Lonoke/Prairie Co. Lib. Prairie Co. 8,657 3,503 10,487 13,989 12,000
Lonoke/Prairie Co. Lib. Total 73,890 29,896 89,507 119,403 24,000 18,000 161,403 40,396 40,336
Mid-Arkansas Reg. Lib. Cleveland Co. 8,597 3,478 10,414 13,892 12,000
Mid-Arkansas Reg. Lib. Dallas Co. 8,107 3,280 9,820 13,101 12,000
Mid-Arkansas Reg. Lib. Grant Co. 17,744 7,179 21,494 28,674 12,000
Mid-Arkansas Reg. Lib. Hot Spring Co. 31,906 12,909 38,649 51,559 12,000
Mid-Arkansas Reg. Lib. Total 66,354 26,847 80,378 107,225 48,000 18,000 173,225 43,347 43,293
Mississippi/Crittenden Co. Lib. Blytheville (city) (Mississippi Co.) 16,030 6,486 19,418 25,904
Mississippi/Crittenden Co. Lib. Crittenden Co. Total less West Memphis 25,538 10,333 30,936 41,268 12,000
Mississippi/Crittenden Co. Lib. Mississippi Co. Total less Blytheville 30,730 12,433 37,225 49,658 12,000
Mississippi/Crittenden Co. Lib. Total 72,298 29,252 87,579 116,831 24,000 18,000 158,831 39,752 39,693
Northeast Arkansas Reg. Lib. Clay Co. 15,774 6,382 19,108 25,490 12,000
Northeast Arkansas Reg. Lib. Greene Co. 40,618 16,434 49,203 65,637 12,000
Northeast Arkansas Reg. Lib. Randolph Co. 18,066 7,310 21,884 29,194 12,000
Northeast Arkansas Reg. Lib. Total 74,458 30,126 90,195 120,321 36,000 18,000 174,321 43,626 43,565
Ouachita Mountains Reg Lib Montgomery Co. 9,097 3,681 11,020 14,700 12,000
Ouachita Mountains Reg Lib Polk Co. 20,117 8,139 24,369 32,508 12,000
Ouachita Mountains Reg Lib Total 29,214 11,820 35,389 47,209 24,000 18,000 89,209 22,320 22,296
Phillips-Lee-Monroe Reg. Lib. Lee Co. 10,660 4,313 12,913 17,226 12,000
Phillips-Lee-Monroe Reg. Lib. Monroe Co. 8,355 3,380 10,121 13,501 12,000
Phillips-Lee-Monroe Reg. Lib. Phillips Co. 21,458 8,682 25,993 34,675 12,000
Phillips-Lee-Monroe Reg. Lib. Total 40,473 16,376 49,027 65,403 36,000 101,403 25,376 25,342
Scott-Sebastian Reg. Lib. Scott Co. 11,228 4,543 13,601 18,144 12,000
Scott-Sebastian Reg. Lib. Sebastian Co. Total less Fort Smith 37,728 15,265 45,702 60,967 12,000
Scott-Sebastian Reg. Lib. Total 48,956 19,808 59,303 79,111 24,000 18,000 121,111 30,308 30,268
Southeast Arkansas Reg. Lib. Bradley Co. 11,899 4,814 14,414 19,228 12,000
Southeast Arkansas Reg. Lib. Chicot Co. 12,045 4,873 14,591 19,464 12,000
Southeast Arkansas Reg. Lib. Desha Co. 13,478 5,453 16,327 21,780 12,000
Southeast Arkansas Reg. Lib. Drew Co. 18,652 7,547 22,594 30,141 12,000
Southeast Arkansas Reg. Lib. Lincoln Co. 13,593 5,500 16,466 21,966 12,000
Southeast Arkansas Reg. Lib. Total 69,667 28,188 84,391 112,579 60,000 18,000 190,579 47,688 47,630
Southwest Arkansas Reg. Lib. Howard Co. 14,305 5,788 17,328 23,116 12,000
Southwest Arkansas Reg. Lib. Little River Co. 12,865 5,205 15,584 20,789 12,000
Southwest Arkansas Reg. Lib. Nevada Co. 9,149 3,702 11,083 14,784 12,000
Southwest Arkansas Reg. Lib. Pike Co. 10,704 4,331 12,966 17,297 12,000
Southwest Arkansas Reg. Lib. Sevier Co. 16,677 6,748 20,202 26,949 12,000
Southwest Arkansas Reg. Lib. Total 63,700 25,773 77,163 102,937 60,000 162,937 40,773 40,721
White River Reg. Lib. Cleburne Co. 25,334 10,250 30,688 40,939 12,000
White River Reg. Lib. Fulton Co. 11,750 4,754 14,233 18,988 12,000
White River Reg. Lib. Independence Co. 34,508 13,962 41,801 55,764 12,000
White River Reg. Lib. Izard Co. 13,094 5,298 15,861 21,159 12,000
Arkansas State Library November 4, 2010
Office of Administration Page 2 of 3 State Aid Distribution FY11
DRAFT
FY2011 State Aid
1st Q Per Capita 2-4 Q Per Capita Average Per $12,000/co.
2008 Pop. @ @ Capita @ in multi-co. First Qtr. Second Qtr.
Headquarters Lib. Tax Unit Estimate 1.61841577 1.61514008 1.615959 region MLS Total FY2011 Payment Payment
White River Reg. Lib. Sharp Co. 17,687 7,156 21,425 28,581 12,000
White River Reg. Lib. Stone Co. 12,028 4,867 14,570 19,437 12,000
White River Reg. Lib. Total 114,401 46,287 138,580 184,867 72,000 18,000 274,867 68,787 68,693
Total Regional Libraries 1,381,240 558,855 1,673,172 2,232,027 576,000 252,000 3,060,027 765,855 764,724
Fayetteville Public Library Fayetteville (city) 74,127 29,992 89,794 119,786 18,000 137,786 34,492 34,431
Forrest City Public Lib. Forrest City (city) 13,200 5,341 15,990 21,331 21,331 5,341 5,330
Fort Smith Public Lib. Fort Smith (city) 84,708 34,273 102,611 136,885 18,000 154,885 38,773 38,704
North Little Rock Public Lib. North Little Rock (city) 59,748 24,174 72,376 96,550 18,000 114,550 28,674 28,625
Rogers Public Lib. Rogers (city) 56,831 22,994 68,843 91,837 18,000 109,837 27,494 27,448
Texarkana Public Lib. Texarkana (city) 30,063 12,164 36,417 48,581 12,000 18,000 78,581 19,664 19,639
West Memphis Public Lib. West Memphis (city) 27,023 10,934 32,734 43,668 18,000 61,668 15,434 15,411
Total City Libraries 345,700 139,872 418,765 558,637 12,000 108,000 678,637 169,872 169,588
Columbia Co. Svcs. for BAPH $40,000 for FY2011/payable quarterly 40,000 10,000 10,000
Grand Total 2,630,422 1,062,125 3,186,375 4,248,500 588,000 630,000 5,506,500 1,376,625 1,376,624
July 1, 2010
Counties Not Qualifying Total Released for FY2010 State Aid 5,700,000 (Appropriation: 5,700,000)
Clark 1.5% Reserved for Scholarships (85,500)
Marion Multi-County Regionals (588,000)
Searcy MLS Awards, 41 headquarters libraries* (738,000) *Includes reserve for vacancies
Benton Columbia Co. Svcs for BAPH (40,000)
Miller Total Designated (1,451,500)
St. Francis Balance for Per Capita Distribution 4,248,500
4,248,500/2,625,098= 1.61841577 1st Quarter Per Capita 1.61595900 Average per capita for 2011
4,248,500/2,630422= 1.61514008 2nd - 4th Quarter Per Capita
Sources:
Annual Estimates of the Population for Incorporated Places in Arkansas, Listed Alphabetically: April 1, 2000 to July 1, 2009 (SUB-EST2009-04-05)
Population Division, U.S. Census Bureau
Annual Estimates of the Resident Population Release Date: June 2010
Population Division, U.S. Census Bureau
Release Date: March 2010
Arkansas State Library November 4, 2010
Office of Administration Page 3 of 3 State Aid Distribution FY11
F4
SCHOLARSHIP INFORMATION WILL BE
UPDATED AT THE BOARD MEETING
G1
Arkansas State Library
900 West Capitol Avenue, Suite 100, Little Rock, Arkansas 72201-3108
(501) 682-1527
Rules of use for the Arkansas State Library
Use the library
Read—books, magazines, newspapers
Do Research
Use the Public Access Computer *60 minute time limit daily & you must sign and comply with our computer use policy. You must have a library card
to use the computer. Guest passes will only be given to those who do not live locally.
Ask any library staff person for assistance.
All bags, cases, rolling carts or boxes-no matter the size-brought into the library may only contain items
relevant to library use or scheduled meetings.
Library staff may ask to look inside any bag, case, rolling cart or box at any time to determine if its contents are related to
library use or if they suspect that library materials are being stolen.
Keep all personal items with you at all times.
Library staff is not allowed to hold your property and is not responsible if your property is lost, damaged or stolen while you
are on library property.
Any items left unattended will be considered abandoned
The library does not allow
Clothing choices disruptive to the library environment---shirt and shoes at all times
Smoking, chewing or use of any tobacco product inside the library—smoking areas are designated
outside the building
Any animal that is not a licensed service animal
Sleeping
Eating or drinking that is not part of a library function or meeting
Anyone in staff only areas unescorted
Unattended children- Children under the age of 14 must be actively supervised by an adult
Misuse of library furniture, equipment or technology
Misuse of bathroom facilities
Vandalism or the destruction of library property or materials
Sexual activity of any kind
The verbal or physical abuse of library staff or patrons *Verbal abuse includes telephone conversations
Intoxication or the use of drugs
Firearms or weapons of any kind
Anything or anyone that disrupts the use of the library or the work of library staff
Any library staff person or security guard can …
Ask any individual in the library if they need assistance & inform you of the rules of library use
Eject you from the library or request administration ban you from library use
Call building security or 9-1-1 for emergency assistance
G2
Arkansas State Library
Enforcement Procedures for Rules of Use
There are 5 steps to address any security matter involving patrons in the library
1. Call the security guard 744-9863 He/she needs to be in your area when you address the patron
Grab a copy of the rules of use to give to the patron
2. Address the Rule of Use in question “I know that there is not a posted sign but the library does not allow… and show
the patron the specific rule of use Give the patron a copy of the rules of use. Hash mark on Security Log
3. Offer your assistance “Can I help you find something in the library?” “Can I show you back to the public areas of the
library?” “Can I help you contact … homeless shelter/battered women’s shelter/health care facility?”
OR Inform the patron that they will have to leave the library until the situation is rectified
“You need to wear shoes in the library” “You cannot use the library while intoxicated” “You need to leave your
bedroll/groceries/pet/fire arm or weapon outside the library. You are welcome back when (item) is no longer with
you” Do not debate the rules with the patron Hash mark on the Security Log and entry in the Potential Problem Log
Medical emergency: if the patron is asleep and cannot be roused, if the person is calling out for medical
assistance or if someone has been injured call 9-1-1 and request an ambulance –and police if needed
Arkansas State Library Incident Report and ABA Incident report—to you department manager
4. Eject the patron from the library if their behavior warrants ejection! The patron is responsible for their own
behavior. Anyone can break a rule but if they refuse to abide by the rule and correct their behavior they must leave
the library. Any staff member can eject a problem patron from the library based on the rules of use.
Arkansas State Library incident report form –email to your department manager
5. Call 9-1-1 for police assistance.
If a patron refuses to leave the library when ejected by staff and security
If a patron is damaging library property
If a patron is verbally or physically abusive to staff or other patrons * includes threat via phone call
If the patron is visibly intoxicated or under the influence of drugs
Is engaged in sexual activity
Is engaged in criminal activity
Arkansas State Library incident report form—email to your department manager
ABA incident report form—give to your department manager to initial and give to Mindy
If 9-1-1 is called the problem patron is ejected for the at least the day. Do not be fooled by sudden calm and
promises of better behavior! Instant changes can change back in an instant!
Remember: Stay out of arms reach Use available barriers like furniture
NEVER touch anyone except to defend yourself from physical attack or save them from harm
Patron Pass Off:
If your co-worker is having trouble with a patron, go to their aid and offer to take over the interaction,
“I know you need to go to the admin office to deal with that paper work, let me take this”
This gives the patron a chance to start again and lets your co-worker be free to call security or the police.
H1
State Librarian’s Report –
Many of our activities are updated in various sections of this board packet. A couple of items which I
wish to report at this time include:
The largest moving image archive of Arkansas history, which consists of more than 24,000 hours
of film and video footage dating back to the 1950s, was gifted to the University of Arkansas by
Allbritton Communications and KATV Channel 7 in May 2009. A wonderful press conference
regarding next steps for the preservation of the collection was held at 3:30 p.m. Wednesday, Aug.
25, at the Arkansas State Library. The collection will be moved from KATV to the Arkansas State
Library and digitized by the David and Barbara Pryor Center for Arkansas Oral and Visual
History at the University of Arkansas.
I attended my first Connect Arkansas Board of Directors meeting on Tuesday, Sept. 14.
Debbie Hall and I attended a special reception Sep. 17th in the home of Dr. Curtis Lowery, M.D.,
chairman of the Department of Obstetrics and Gynecology in the UAMS College of Medicine, to
celebrate the $102 million BTOP grant award to upgrade broadband connections at 474 health
care and education sites (including 8 libraries) across Arkansas.
Staff and I participated in the 2010 Joint Conference of the Arkansas Library Association and the
Southeastern Library Association held in Little Rock, Sep. 25-28, at the Peabody Hotel and Little
Rock Convention Center. ASL was a sponsor of this event.
Oct. 6 and 7 Debbie Hall and I traveled to northwest Arkansas and paid visits to the Fayetteville
and Bentonville Public Libraries and the UA Mullins Library. Oct. 9 I was in Mountain Home for
the grand opening celebration of the Donald W. Reynolds Library (serving all of Baxter County).
Information Network of Arkansas (INA) -- redesign of our agency website. The website was
launched in October and is already receiving numerous compliments. Various staff are receiving
training on content management software in order to constantly update the information on the
site.
I attended the 2010 Joint Conference of the Association of Bookmobile & Outreach Services
(ABOS) and the Association for Rural & Small Libraries (ARSL) held Oct. 13-16 at the Crowne
Plaza Hotel – Denver Airport. This concluded my 3-year term on the ARSL board. The 2011
ARSL conference will be held in Frisco, Texas (date TBA, most likely in September).
I attended the 2010 meeting of the Chief Officers of State Library Agencies (COSLA) held
Monday, October 25 - Wednesday, October 27, 2010 in Kansas City, Missouri at the Kansas City
Marriott Country Club Plaza.
The agency budget hearing is scheduled for Tuesday, Nov. 16, at 9 a.m. in the Big-MAC building.
On Wednesday, Dec. 22, I am scheduled to speak at the noon Rotary Club meeting in Clinton,
AR, at the invitation of Wendy Russ.
H2
Deputy Director’s Report November 2, 2010
I served as Conference Chair for the Arkansas Library Association (ARLA)/Southeastern Library
Association (SELA) Conference which was held at the Little Rock Statehouse Convention Center and the
Peabody Hotel, September 26 – 28, 2010. Over three hundred people registered for the conference with
forty-seven out of state attendees. I also presented a trustee workshop on September 25, as a free
preconference at the Arkansas Studies Institute on the Main Library Campus.
I attended the Mile High Meeting of the Minds Continuing Education Forum in Denver, Colorado,
August 30 – September 1. Topics discussed included Online Presentations, Best Presenters, Cutting-Edge
Technology, and Tools and Technology that are Revolutionizing Libraries.
H3
Report from Information Resources
On October 5th, a Public Access Assessment (PAA) was conducted for the Arkansas State Library,
Regional Depository. This is a mandatory requirement to remain as a Federal Depository Library. This
assessment is a review by GPO staff of an individual library’s Federal depository operations and services.
GPO has the responsibility to ensure that the resources it distributes to Federal depository libraries are
made accessible to the general public. The review is organized around the categories of access,
collections, service, and cooperative efforts.
The primary goal of GPO's assessment program remains to ensure that Federal depositories comply with
their legal requirements, as outlined in 44 U.S.C. §19, and the Program requirements, outlined in the
Federal Depository Library Handbook. A second purpose of the assessment is for GPO to advise libraries
how to reach greater compliance with the legal and program requirements. The review is intended to be
supportive of each individual depository library and involves sharing of best practices and recognition of
notable achievements that will help a library continue, to enhance its operations and services. GPO and
the FDLP also benefit from the assessment program through an exchange of ideas with individual
depository library personnel. Most importantly, the PAA is designed to strengthen individual libraries in
the FDLP. Through this process, our mutual commitment to provide library users with easy access to U.S.
Government information is reinforced.
I am pleased to announce that the Arkansas State Library, Regional Depository passed the review.
The final report will be submitted to ASL sometime in November.
Meetings Attended
On September 29th – October 1st, I attended the 2010 Best Practice Exchange. The subject for this year's
Exchange was, Libraries and Archives in the Digital Era. The Exchange was open to practitioners in
government, libraries, and archives; educators and researchers in the field of Library Science, technology
and records management. The Keynote speakers were David Ferriero, Archivist of the United States and
Laura Campbell, Associate Librarian for Strategic Initiatives, of the Library of Congress. The sessions
focused on: (1) New Ways of Workings, (2) New Tools, (3) New Media, and (4) Policy and
Administration. The Conference was an enlightening experience in the use of social media in state
government.
On October 18th – 20th, I attended the Federal Depository Library Conference. The programs at the
conference provided federal depository library staff, information professionals, and all others interested
in Federal Government information dissemination the opportunity to stay current with Federal
Depository Library Program activities, provide input into the planning process, and exchange ideas
among colleagues.
H4
Board Report, November 12th, 2010 ASL BOARD MEETING
ASL, Services for the Blind and Physically Handicapped
TALKING BOOK MACHINE DISTRIBUTION
At the time of the August board meeting the library had assigned 1,830 new digital players. Since then
310 more have been assigned, bringing the total to 2,140. 120 new players are assigned each month as
the library’s quota is received. 139 new patrons were set up and assigned cassette players in this
quarter and another 197 cassette players were shipped as replacements making a total of 646 machines
shipped.
DIGITAL TALKING BOOK COLLECTION UPDATE
At the time of the August board meeting the library had 8,906 copies of 3,433 titles in digital format.
By the end of October the library had 14,160 copies of 4,550 titles in digital format (DB). 5,254 copies of
1,117 digital titles were added to the collection in this quarter. 499 of these were new titles and 618
were retrospective conversions of older titles already in the collection in cassette form. 3,000 more DB
titles are currently on order and the library is receiving an average of 40 new digital titles each week.
Cassette book production ceased entirely on September 30th 2010, 3 months ahead of schedule, but
cassette books already in production will continue to be received into 2011.
BOOK CIRCULATION
The average monthly circulation for cassette books in 2009 was 12,000. The introduction of the new
digital format in January of this year reduced cassette circulation but overall circulation remains
higher than in 2009. October circulation was 14,760, with 5,704 digital and 8,886 cassette books
circulated. Digital downloads from BARD in October accounted for another 1,692 books and 44
magazines.
DOWNLOADABLE AUDIO BOOKS AND MAGAZINES
As of the end of October 221 of the library’s patrons had signed up for the National Library Service for
the Blind’s free BARD program of downloadable audio books. In the last quarter ASL BARD readers
downloaded a total of 5,173 books and 118 magazines. The library is currently in the process of
picking up local administration of the BARD program from the National library Service.
CLOSURE OF THE MAGNOLIA SUB-REGIONAL LIBRARY FOR THE BLIND
The closure of the Magnolia sub-regional library for the blind on September 1st, 2009 added as many
as 454 readers to the number of patrons served by the library but only about half of them have been
found to be active. Many of them had been deceased for years but still had players assigned and were
considered active. We are currently trying to get digital players to the active readers and attempting to
verify the status of all of the cassette players assigned to and distributed by the sub-regional.
TRAVEL
Since the August board meeting the BPH Manager:
10.15.10 Exhibited at Blindness Awareness Day at the State Capitol
10.22.10 Exhibited at Disability Awareness Day at the State Capitol
10.27.10 Exhibited at the Arkansas Aging Conference, Hot Springs
11.02.10 Presented at the annual conference of the Division of Services for the Blind in West
Memphis.
11.11.10 Exhibited at the Arkansas Council for Exceptional Children Conference, Hot Springs
Upcoming Travel scheduled to date:
11.7.10 Presentation to veterans at Fort Roots.
Report for the Arkansas State Library Board Meeting
Extension Services
H5
Prepared by Ruth Hyatt
Oct 27th 2010
Special Projects:
Early Literacy Stations: Over 200 Early Literacy Stations have been delivered to public libraries
throughout the state. Several trainings were held at the Arkansas State Library and out in the field. If
you have any questions, please contact Ruth Hyatt or Cathy Howser in Extension Services.
Ruth@library.arkansas.gov or Cathy@library.arkansas.gov
Statistics: Now that all the Early Literacy Stations have been delivered, and everyone has had the chance
to schedule some basic training we will begin the serious collection of use statistics. The first reminder
email went out on October 29th and contained the instruction sheet for the collection of statistics. If you
need assistance, please contact Ruth Hyatt. Ruth@library.arkansas.gov Additional training resources
will be available from the website.
Problems: 1. Call AWE so that there is a service call on record and then contact the Arkansas State
Library.
2. IF your Early Literacy Station needs to be returned to AWE for repair or
replacement, you must first arrange for its return to the Arkansas State Library for
inventory processing. We will be happy to come and get it. Please do not mail the Early
Literacy Station to us!
3. Your replacement will come to us first for inventory processing and then we will
arrange for its delivery to you.
Password Problems: If you have forgotten the password used on your Early Literacy Station, we can help
you. Please contact Ruth Hyatt, Cathy Howser, or Donovan Mays.
Ruth@library.arkansas.gov Cathy@library.arkansas.gov Donovan@library.arkansas.gov
AR Kids:
Sept 9th Debbie Hall and I were invited over to the offices of The Communications Group to
discuss the success of “ARKids 1st and Arkansas Public Libraries Partner to Focus on Summer Safety.”
Melody Hubbell, a public relations specialist with the Communications Group has had personal
experience with the powerful outreach possibilities of the Summer Reading program. She called me to
ask for help coordinating a state wide effort to spread information about the ARKids 1st program. I was
delighted to help and the public librarians of Arkansas could not have been more enthusiastic about
participating in the programs and handing out the incentives. The program focused on summer safety.
Melinda Ferguson from the Radio Disney staff helped us to arrange the eight (8) Radio Disney Rockin’
Road Show Safety programs held at Arkansas Libraries during July and August.
The following information is provided by Melody Hubbell in her final report.
Report for the Arkansas State Library Board Meeting
Extension Services
Prepared by Ruth Hyatt
Oct 27th 2010
Events
nd
• July 22 at 9:30 a.m. at the White County Regional
Library (Searcy)
th
• July 27 at 3 p.m. at the Falkner County Library (Conway)
th
• July 28 at 2 p.m. at the Saracen Landing hosted by the
Pine Bluff and Jefferson County Library (Pine Bluff)
th
• July 30 at 10 a.m. at the Arlene Cherry Memorial Library (Cabot)
st
• July 31 at 11 a.m. at the Forrest City Civic Center hosted by the Forrest City Public Library (Forrest
City)
rd
• August 3 at 1 p.m. at the Saline County Library (Benton)
th
• August 7 at 10 a.m. at the Garland County Library (Hot Springs)
th
• August 14 at 10 a.m. at the City Park hosted by the Conway County Library (Morrilton)
Incentive bags were given out at each location. Each bag contained:
• “Meet Freddy the First Aid Frog” coloring book, provided by ARKids First
• Hand sanitizer packet, provided by ARKids First
• Sunscreen packet, provided by ARKids First
• ARKids fact sheet, provided by Arkansas Advocates
• Safety fact sheets, provided by Arkansas
Children’s Hospital
• Toy Story 3 puzzle, provided by Radio Disney
Arkansas Advocates attended every event with a booth full of materials about ARKids First enrollment
and utilization. Arkansas Children’s Hospital provided fact sheets to distribute to event participants
about: helmet safety, water safety, car seat safety and teen driving safety. Healthy Baby provided
Happy Birthday Baby Books to distribute to moms and expectant moms who attended the events. The
program also provided extra books to leave with the library directors to pass out to their patrons. Eli
Lilly Co. provided Healthy You books and other health information materials to distribute to event
participants. Harding University provided information about summer safety to distribute to event
participants in Searcy. Searcy County Mothers of Preschoolers (MOPS) provided information about
their organization to distribute to event participants in Searcy. Connect Care attended two events with a
booth full of materials about their services.
Attendance—Children + Adults
Searcy 200+
Conway 150+
Pine Bluff 200+
Cabot 150+
Forest Springs 150+
Benton 150+
Hot Springs 150+
Morrilton 50+
Total 1200+
Report for the Arkansas State Library Board Meeting
Extension Services
Prepared by Ruth Hyatt
Oct 27th 2010
I then assisted Melody in the distribution of a few short surveys. I would like to thank all of the public
library staff who participated in the programs and who answered the surveys.
Some results pulled from Melody’s report:
Approximately 80 percent of respondents believe that the incentives provided by ARKids First helped
bring focus on health and safety issues among their patrons.
Approximately 18 percent of respondents said that they noticed that more information concerning
children’s safety and/or health were requested or checked out after distributing ARKids First
incentives.
All of the respondents would invite ARKids First and Radio Disney back to their library for future
educational events.
I believe that the success of this program will open the door for more partnerships between Arkansas
public libraries and local or national organizations serving the public. We have proven that partnering
with your local library is an excellent way to reach parents and the parents have learned that the public
library can be a wonderful resource when they need information concerning the health and safety of their
children.
Site Visits/General Consulting Workshops/ Trainings/ Events: Conducted
I delivered Early Literacy Stations and when possible gave short training sessions to staff at Washington
County Library System, Sulphur Springs Public Library HQ, Siloam Springs Public Library HQ , Iva
Jane Peek Public Library HQ, Jim G. Ferguson/Searcy County Library, Ouachita Mountains Regional
Library System ( Polk County Library & Montgomery County Library HQ)
November 9th Gravette Public Library
A meeting is scheduled with Kim Schneider, the Library Commission and the Mayor of Gravette.
Report for the Arkansas State Library Board Meeting
Extension Services
Prepared by Ruth Hyatt
Oct 27th 2010
Workshops/Trainings/Events: Attended
August 3rd-24th Jobs and Workforce Recovery: Libraries Helping Individuals and
Communities
This four (4) week course is exactly what I am trying to develop for our continuing education efforts.
Participants in the classes can log on any time and complete the course readings, podcasts, and
assignments. The information that I learned in this course is being added to the information on the
R.A.I.S.E. pages of the agency website.
August 11th Helping Job Seekers Using Electronic Tools and Federal Resources (Webinar)
August 26th Black Belt Librarian In house training at the Arkansas State Library
August 27th Black Belt Library East Central Arkansas Regional Library HQ
Sept 14th The Rural Library Trustee Webjunction Webinar
Sept 25th National Book Festival Washington D.C. as an assistant to Crystal Long.
Upcoming Activity:
November 15th Williford Branch Library, White River Regional Library
The Williford Branch Library is ready for general consulting on library lay out, automation, e-rate, grants
and technology. Debbie Hall (Grants), Donovan Mays (Technology) and I (general consulting) will be
spending several hours at Williford pending confirmation.
November 30th-December 3rd State Data Coordinators Conference, Washington D.C.
Miles driven: 2,116
Arkansas Center for the Book at the Arkansas State Library
H6
Since the summer, the Arkansas Center for the Book has been in the eye of a veritable whirlwind
of activity—the National Book Festival and “An Intimate Evening with Charlaine Harris” being
the top two events on its fall calendar. If All Arkansas Read the Same Book 2010 continues at a
galloping pace, and the book clubs that participate in our Book Club Project are sending in their
2011 book club requests to be scheduled. Activity suits us!
Library Book Club Project Updates and Outreach
August book club mail-out: 31 sets
September book club mail-out: 35 sets
October book club mail-out: 36 sets
1. The Book Club Project, after a dip in book sets being mailed out over the summer, is starting
to see an increase with the return of fall and the start of school!
2. The Craighead County Jonesboro Public Library donated several sets of books to the Book
Club collection during the month of August. These new sets will be added to the Book Club
Project in 2011, once the largest part of the weeding project has been completed.
3. Between August and October, five new book clubs joined the Book Club Project.
4. Sept. 8-9, 2010--Book Club 101 sessions, West Fork Municipal Library
Presented two Book Club 101 sessions for two new book clubs at West Fork Municipal
Library. Provided the new book club members and library staff with basic book club how-to
information and engaged them with the same book club discussion techniques that they
would use to moderate a book club discussion. Attendance: 22 total.
5. Several school libraries have expressed interest in starting book clubs and have wanted to
know where to start. I have provided them with the basic information, and they will contact
me once they have figured out all of their logistical details.
6. August 31, 2010/October 26, 2010--Book Club discussions, Arkansas State Library. We are
continuing with our reading and discussion of the Sookie Stackhouse series to participate in
the 2010 If All Arkansas Read the Same Book program. 8 attended on August; 7 attended on
October; no meeting was held in September due to scheduling conflicts.
Center for the Book General Outreach and Travel
1. October 10, 2010--Friends of Conway County Library Annual Meeting with special guest,
author Laura Castoro
Jay Carter approached me in late summer for an author to fill the slate for the Friends’
Annual Meeting. I suggested Laura to Jay; she was available for October; and the event was
a “go”. It was my pleasure to accompany Laura to Conway County Library for this
afternoon program. She enthralled her audience (as always), and afterwards, we enjoyed
refreshments with everyone in the lovely Conway County Library building. Attendance: 30
2. October 14, 2010--Central Arkansas Library System Juvenile Programmers’ visit to Arkansas
State Library
Juvenile Programmers from CALS came to ASL for a visit and tour. I was able to talk with
them about the Book Club Project and Letters about Literature. Attendance: 18
Arkansas Teen Book Award
1. Meeting Schedule:
Sept. 1, 2010--Steering Committee Meeting, Jacksonville
At this meeting, we made final preparations for the Readers’ meeting at the end of September
and worked out the last few details of the teen voting module for Teen Read Week.
Next meeting is November 3, 2010.
2. In September, I printed approximately 450 Teen Book Award bookmarks for Craighead
County Jonesboro Public Library Young Adult Staff to deliver to schools in the Jonesboro
area.
Arkansas Center for the Book at the Arkansas State Library
3. The Readers’ meeting occurred on Saturday, September 25, 2010. At that time, the wildcards
were chosen for next year’s teen voting list; and the complete voting list was released the
following day at the ArLA/SELA Conference.
4. During Teen Read Week 2010, teens across Arkansas voted for the first time for the Arkansas
Teen Book Award. The results have been tallied, and the winners are being announced at the
beginning of November.
If All Arkansas Read the Same Book 2010
This year’s author is Charlaine Harris. Our theme is “10 books in 10 months” to celebrate the
Arkansas Center for the Book’s ten year anniversary, and we are focusing on Ms. Harris’s Sookie
Stackhouse series.
1. Blog counter hits:
August 31: 1,292
Sept. 28: 1,891
Oct. 31: 2,170
2. Throughout the month of August, anticipation built across Arkansas and through the
southern states among people who wanted tickets to “An Intimate Evening with Charlaine
Harris,” our author event for If All Arkansas Read the Same Book 2010, taking place on October
29, 2010. Due to limited seating, this was to be a free, but ticketed event. Event ticket
registration was slated to open on September 1, 2010. Long before September 1, people
began emailing and calling me to request event tickets.
3. Hundreds of copies of the event poster and bookmark were copied during the first two
weeks of August, and we distributed those via postal mail to all of the public libraries on
August 16 and 17. The poster and bookmark were made available to academic libraries that
requested them.
4. On September 1, when people could start calling in and emailing to request tickets to the
event, the requests started rolling in at midnight; and the phone rang continuously all day
and throughout the next day. My email inbox was bombarded. During September, I stayed
busy sorting through nearly 500 reservation requests for event tickets for “An Intimate
Evening with Charlaine Harris.” By September 17, a database containing the first wave of
phoned and emailed requests had been created and sorted; everyone who would receive a
ticket to the event had been notified (210 seats for the event), and a will-call list had been
assembled.
5. Tickets for “An Intimate Evening with Charlaine Harris” were mailed out to the event
attendees on October 15, with the instructions that if they could not attend, they needed to
contact me to cancel. Most who needed to cancel contacted me.
6. On October 29, 2010, the culmination of multiple months’ labor came to fruition. “An
Intimate Evening with Charlaine Harris” went off without so much as a hiccup! Nine of my
colleagues at ASL assisted me in planning and ensuring the perfection of this evening, and
Charlaine Harris is perfection herself! We had the plan in place to make everything flow
smoothly; Charlaine made everyone smile and laugh! KATV interviewed her prior to the
event and stayed to film part of the program. She spoke for 15 minutes and then took
questions from the audience for another 40 minutes. Afterwards, she signed books for an
hour and 20 minutes, personalizing books and taking photographs with people. Pulaski
Tech police provided security and stayed to ensure her safety and that of her traveling
companion. Everywhere I looked on Friday night, I saw smiling faces and happy people.
The room contains 210 seats, and nearly all were filled. I filled as many empty seats as I
could, up to the last minute when I had to tend to more urgent matters. It was a perfect
program, and a perfect night! Attendance: 185
ASL Colleagues who assisted me: Amber Gregory, Debbie Hall, Sally Hawkes, Mindy
Hodges, Cathy Howser, Ruth Hyatt, Judi King, Emily Overturf, and Abbie Wilson.
Arkansas Center for the Book at the Arkansas State Library
7. IAARSB Travel
a. August 19, 2010--If All Arkansas Read the Same Book program with Charlaine Harris
interview CD (for library book club discussion), Arkansas River Valley Regional Library,
Dardanelle
Donna Evans invited me to Dardanelle to talk about If All Arkansas Read the Same Book
2010 with the book club and to bring the CD of our phone interview with Charlaine
Harris. Attendance: 4
b. August 25, 2010--If All Arkansas Read the Same Book program with Charlaine Harris
interview CD (for library book club discussion), Horseshoe Bend Public Library
Fran McGrew invited me to Horseshoe Bend to talk about If All Arkansas Read the Same
Book 2010 with the book club and to bring the CD of our phone interview with Charlaine
Harris. Attendance: 8
c. October 11-12, 2010--If All Arkansas Read the Same Book program with Charlaine Harris
interview CD for Strategies for College Success freshman class lunch program
Southeast Arkansas Community College, Pine Bluff, AR
This was supposed to be a series of two lunch programs, but due to a power failure on
the second day, we held only the first program. I gave an overview of Charlaine Harris’s
works from the perspective of the feminine and place, and then we listened to the CD of
our interview with Charlaine Harris. Attendance (10/11/10): 5
Arkansas Gems poster
1. 2,000 copies were made by mid-August, and 1,500 were shipped to D.C. for National Book
Festival.
2. Copies of the poster were mailed to the public libraries as of the middle of October.
3. Copies of the poster will be mailed to all of the participating publishers and authors.
National Book Festival
1. Items were donated by Arkansas Department of Parks & Tourism and the Secretary of State’s
Office for the Arkansas table under the Pavilion of the States. These items included pens,
pencils, lapel pins, state maps, capitol building guides, state tour guides, etc.
2. We took 1,500 Arkansas Gems posters, along with If All Arkansas Read the Same Book posters
and bookmarks for the Arkansas table.
3. We shipped 20 boxes of materials to D.C. for the National Book Festival.
4. The National Book Festival occurred on Saturday, Sept. 25, 2010. According to the official
tally, over 150,000 people attended the festival. We stamped a lot of festival maps . . .
5. The Arkansas Gems poster received some lovely compliments from festival-goers.
Letters about Literature
1. The email reminder was sent out via all outlets—ArkLib, AAIM, ACTELA listserv, public
libraries’ email directory—regarding this year’s Letters about Literature competition
deadline.
2. We are meeting all internal deadlines from the national Letters about Literature office.
3. The Arkansas Center for the Book’s Letters about Literature blog has been updated to reflect
the current year’s information.
Upcoming Events
1. Nov. 4-5, 2010—Arkansas Curriculum Conference, Little Rock
I will present 2 sessions at the conference—Letters about Literature and the Arkansas Teen
Book Award
2. December 10, 2010—Letters about Literature competition deadline (postmark deadline)
3. December 31, 2010—end of If All Arkansas Read the Same Book 2010—“10 books in 10 months”
Arkansas Center for the Book at the Arkansas State Library
Professional Development
1. August 26, 2010--Black Belt Librarian half-day workshop, Arkansas State Library
2. Oct. 20-21, 2010--Adobe Connect and Presenter Training, Arkansas State Library
Highway mileage = 1,002 total miles from August 1, 2010 through October 31, 2010.
Thank you!
H7
Children’s Services Update- November, 2010
2011 Children’s Services Workshop
The Children’s Services Advisory Committee will be selecting the main presenter for the 2010
Children’s Services Workshop which is scheduled for Friday, March 11, 2011, at the Arkansas
4-H Center in Ferndale, with public and school librarians invited to attend. As always,
concurrent sessions will be offered by local librarians and community resource people.
2010 Reading Program
Evaluations for the 2010 reading program are still being collected. Overall response has been
great. The Teen materials offered by the State Library were used by more libraries this year. The
new adult program was popular also. The librarians are very satisfied with the programs from
the Collaborative Summer Library Program. The ordering and distribution of materials through
Upstart was accomplished very smoothly.
2011 Reading Program
I have distributed the 2011 catalogs and am currently collecting the orders for 2011 program
materials from the public libraries. I have been distributing the 2011 manuals as the orders
arrive. Orders for the materials provided by the State Library were due on November 3. The
State Library will be supplying the same types of materials as last year. We have added
Spanish/English teen posters and bookmarks to the items that the State Library will provide in
2011. Orders placed by libraries directly with Upstart for other materials and incentives are due
on December 1.
Collaborative Summer Library Program
There are now forty-nine states participating in the Collaborative, along with the District of
Columbia. Additionally, the Cayman Islands have been given provisional membership in CSLP
for one year, making it an international organization. The 2011 theme will be “One World, Many
Stories” with a multicultural focus. The 2011 young adult theme will be “You Are Here”. The
adult theme will be “Novel Destinations”. As a way to benefit all of its members, the
Collaborative will again be paying the shipping costs for all orders of the 2011 materials from
libraries in member states. This amounts to at least a ten percent savings to all member libraries.
The Collaborative will convene in Scottsdale Arizona, in April, 2011, for their next annual
meeting.
New for 2011, CSLP will be conducting a Teen Video Challenge. Teens across the country will be
invited to create a 30 to 90 second video using the 2011 teen slogan “You are Here” in
combination with reading and libraries. The idea is to involve teens in summer reading, before
and during the summer months, by being part of the process and have a chance to be creative
and have their ideas heard. Each state will conduct its own contest and submit one winning
video. There will be cash prizes awarded to each state winner and sponsoring public library.
Arkansas will be participating in this program. More details to follow soon.
I currently serve on the CSLP’s Budget & Finance Committee, the Membership & Organizational
Structure Committee, and the ad hoc Presidents Committee. I have attended meetings of each of
these committees recently, by conference call.
Children’s Book Awards
The Arkansas State Library is one of the lead sponsors of both the Charlie May Simon Children’s
Book Award and the Arkansas Diamond Primary Book Award. I serve on the reading committee
for each award. I have prepared the preliminary bibliographies from which the 2011-2012
committees are currently reading. Each initial list includes at least 350 titles to be considered by
the committee members. I am busily reading as many of these books as I can. These reading
committees meet one Saturday per month (Sept-Feb) to vote on books that we have read and
narrow the lists. For each meeting, I take the books from our publisher’s exhibit that appear on
the lists to be circulated among the committee members. The reading committees will determine
the 2011-2012 reading lists in February 2011. The award event has been reinstated as part of the
Arkansas Reading Association annual conference. The 2010 winning authors and illustrators will
be presented their awards on November 18 at the Peabody Hotel in Little Rock. Andrew
Clements and Laura Rankin will both be present to receive their due recognition. I look forward
to attending that event. The State Library hosts the website for both of these awards. I have
worked with Sally Hawkes on updating that information. Throughout the year, I field many
questions from students, publishers, teachers, and media specialists regarding the awards.
Other Activities
I delivered Early Literacy Stations to the headquarter libraries at Crittenden County in Marion,
West Memphis, Phillips-Lee-Monroe Regional in Helena, and White River Regional in Batesville
and trained staff in their use at each location. I also provided a demonstration of the station to
Marie Bruno from Connect Arkansas.
I provided training for the new children’s librarian at the Conway County Library on various
aspects of children’s services in September.
I presented a session at the Arkansas Library Association annual conference in September about
the NASA program “Explore! Space Science at the Library”.
I attended the joint ArLA/SELA conference, and the BlackBelt Librarian training at ASL. I
assisted with the Center for the Book event featuring Charlaine Harris at Pulaski Tech.
I made site visits and delivered materials to Arkansas Career Training Institute in Hot Springs
and Arkansas Health Center in Benton.
I continue to serve on the Board of Reach Out and Read Arkansas and attend those meetings bi-
monthly. We hosted the September meeting at the State Library. They were duly impressed with
our facility. I demonstrated the Early Literacy Station to the board members. The organization
has experienced tremendous growth in the last couple of years, expanding to include twenty five
sites reaching about 51,000 children and distributing more than 64,000 children’s books annually.
Upcoming travel: Speaker at the Mississippi Library Commission’s “Youth Services Confab-
ulous!” meeting , November 15-16, in Jackson, MS. Attend the CSLP annual meeting in
Scottsdale, Arizona, on April 5-8, 2011.
Miles driven: 1113
Submitted by
Cathy Howser
Library Coordinator
November 12, 2010
H8
Report for Arkansas State Library Board Meeting
Extension Services – Coordinator of E-Rate Services
Prepared by Amber Gregory, October 26, 2010
I was hired as the Coordinator of E-Rate Services in September, 2010, and my start date in
Extension Services was September 20, 2010. I am enthusiastic to be part of the Extension
Services team, and I look forward to increasing awareness of and participation in the E-
Rate program in Arkansas Public Libraries.
Introduction
Danny Koonce sent out an informational flyer introducing me as the new Coordinator of
E-Rate Services and Donovan Mays as the new Technology Coordinator. Following this
announcement, I sent out an e-mail to all AR public libraries introducing myself and
letting the libraries know that I am available to assist them with E-Rate. Attached to the
introductory e-mail was a flyer announcing the E-Rate training to be held at the Arkansas
State Library November 9th and 10th, 2010.
Trainings/Conferences/Events Attended
09/24/10 to 09/27/2010 – Assisted Crystal Long and the Arkansas Center for the Book at
the National Book Festival in Washington, D.C.
09/28/10 – Attended ArLA/SELA conference at the Peabody Hotel in Little Rock.
Besides attending the scheduled sessions, I was honored as the recipient of the 2010
Annual ArLA Scholarship at the awards luncheon.
10/18/10 to 10/20/10 – Travelled to Kansas City, MO, for Universal Service
Administrative Company (USAC) E-Rate training held at Kansas City Marriott
Downtown. Special attention was paid to changes in the 6th Report and Order. Many of
the new proposed changes are still waiting for interpretation by the FCC. Besides
changes for FY 2011, the entire E-Rate program was presented and discussed.
10/21/10 – Attended Adobe Presenter training held at the Arkansas State Library with
Sean Mullen of Engage Systems LLC. Adobe Presenter was demonstrated and a hands-
on project was completed. Adobe Presenter will be useful in the future for exhibiting E-
Rate information in an interactive format that can be accessed by public libraries via the
web.
10/26/10 – Attended Arkansas Association of School Business Officials “E-Rate for
Public Schools” training by Becky Rains of DIS at Crowne Plaza in Little Rock. The
presentation was an overview of the E-Rate process for public schools and libraries with
special attention paid to public schools. This training was particularly helpful because it
included E-Rate information pertinent to Arkansas. The State E-Rate Application, in
which libraries who are DIS clients are included, was discussed. Through this training, it
became evident which aspects and rules of the E-Rate program are intended more for
schools rather than libraries and vice versa.
10/27/10 – Attended Department of Education Advanced E-Rate training CIV at the
Ranch in Little Rock. The Presenters were John Noran and Erick Flock of USAC. Belinda
Kittrell and Wilma Toombs, Department of Education members of the E-Rate working
group, hosted the presentation.
10/29/10 – Assisted Crystal Long and the Arkansas Center for the Book with the
Charlaine Harris author event at Pulaski Tech in North Little Rock.
E-Rate Training at the Arkansas State Libary
11/09/10 – E-Rate Overview: General Information, Background & Process
This session will include information about the program, forms, rules, timeline &
important dates. Number of attendees anticipated: 11.
11/10/10 - E-Rate Changes for FY2011
Changes to the program and application process for FY2011 will be discussed including:
new forms, Eligible Service List, FY2011 application window, technology plans &
competitive bidding as well as other changes. Number of attendees anticipated: 8.
Miles driven in state vehicle: 848
Report for the Arkansas State Library Board Meeting
H9
Extension Services
Prepared by Donovan Mays
Site visits/General Consulting/Presentations
October 26th Fairfield Bay Library Computer consultation and repair
Public computer updating and printer networking
November 8th Crawford Co. Library Consultation
Consultation about the IT ramifications of moving to a new library and doubling the number of
computers at the same time
November 15th Williford Library Consultation
Consultation about changing locations and assistance setting up a small network for the library,
installation of computers, ILS consultation
Training and Events
September 26th-28th ArLA/SELA Conference, Little Rock, AR
Open Source Tools for the Reference Desk, Cloud Computing: Pie in the Sky, Catching Up with
Technology, Frontline Employee Library Advocacy, Safe and Secure – Staff and Patrons, Young
Professionals of Arkansas Meet and Greet
October 20th-21st Adobe Connect Training, Arkansas State Library, Little Rock, AR
Learning Adobe Connect and its integration with MS Powerpoint, creation of online meetings,
presentations, and using Adobe Connect as a remote desktop for troubleshooting computers
November 4th Infobits, Arkansas State Library, Little Rock, AR
Promoting Your Library Through Social Networking: Making the Facebook & Twitter Connection, Speak
Louder Than Words: E-Audio, E-Books, & E-Video, Implications for Copyright in the Digital Age, Using
Your Web Presence and Digital Media to Market Your Library & Services
November 9th Microsoft Outlook Training, Complete Computing, Little Rock, AR
The information learned here will be used as supplementary training and allow me to have enough
information about Outlook to do basic training on my own.
November 16th Dreamweaver CS4 Training, Complete Computing, Little Rock, AR
This class will teach me basic web design using Dreamweaver and combinations of XHTML, HTML, and
CSS
Mileage Driven 764
H10
Arkansas State Library Board Report (11/12/2010)
This has been a very busy quarter for State Library Services (SLS). Our most immediate need is to hire
two new staff members to replace Donovan Mays and Amber Gregory who were promoted to Extension
Services. Job listings for a Circulation Supervisor and a Circulation Assistant were posted on the
ARSTATE JOBS web site in late October. I hope to review and set up interviews for the open positions
soon. Meanwhile SLS staff and I have been carrying out our regular job duties while adding some
additional circulation duties to help make sure the circulation desk is manned and that essential
circulation duties are being covered. I hope to have both positions filled by the end of this year.
On August 30,, I (State Librarian Carolyn Ashcraft was also present) attended the Arkansas Archives
Symposium, hosted by U.S. Representative Vic Snyder at the Arkansas Studies Institute in Little Rock.
This meeting was attended by various librarians and archivists from around the state along with other
interested parties such as U.S. Senator Mark Pryor and former U.S. Senator and Arkansas governor David
Pryor. The primary goal of the meeting was to discuss ways libraries and museums can better save
valuable Arkansas historical documents and other historic materials along with improving coordination
among archival collections within the state. The group recommended the creation of an online resource
guide to all archival collections within Arkansas and that funding required for such a project be acquired
as soon as possible.
On August 31, I participated in an online conference from AMIGOS entitled Reference@Your Library.
The conference discussed ways reference is being conducted in libraries in the southwestern U.S. and
how it may be conducted in the future including the use of chat, social networking programs and mobile
devices.
The Arkansas State Library in conjunction with the State Data Center at University of Arkansas at Little
Rock (UALR) hosted the 2007 Arkansas Economic Census Workshop on September 20. Forty
participants, including several state business-related organizations, attended this once every five year
workshop which took advantage of our new facilities and location. The Census Bureau trainers and
workshop participants alike gave the workshop and State Library facilities excellent reviews.
Several SLS staff and I attended the 2010 joint Arkansas Library Association (ArLA) /Southeastern
Library Association (SELA) Meeting (September 26-28) held at the Peabody Hotel/Statehouse
Convention Center in Little Rock. I was elected to serve a two-year term as Secretary/Treasurer of ArLA ,
beginning in December 2010.
Other notable events this quarter include: the SLS staff and I assisted Mary Brewer with the 5 Year
Federal Depository Library Inspection; I attended the annual State Technology Meeting held at the
Cooperative Extension Services Building at UALR where new technologies were demonstrated and
vendors providing new technology-related services to the state visited with attendees; a free ad
promoting Arkansas State Library Services to state employees ran in A.S.E.A. Newsletter; my election to
a two-year term as public/special libraries representative to the Patent and Trademark Depository
Libraries Board beginning in April 2011; and plans were put in motion for the State Library to host a U.S.
Patent and Trademark Seminar for inventors and entrepreneurs in August 2011.
Michael Strickland, Manager of State Library Services
H11
Office of Network Services November Board Report 2010
Web Page Launched
The ASL web page, www.library.arkansas.gov, was launched on Oct. 19. The Manager of
Network Services worked with INA staff throughout August and September to prepare the site.
This included meeting with ASL managers on the content and the makeup of their respective
pages. The new library directory provides photographs and maps of the academic and public
libraries. It is still in progress as we continue to collect photographs from the various libraries.
The public and academic libraries are providing supplementary information for the Facilities
Details for their locations. The Facilities Detail list is attached. (A demonstration will be
provided.)
Traveler – EBSCO Marketing
Several items – green bags, bookmarks, posters and bumper stickers –have arrived from EBSCO.
The items will be sent out to the public libraries at a later date.
Traveler Portal
The RFI for the Traveler Portal was answered by Auto-Graphics, EBSCO, and OCLC. The
Network Advisory Committee will participate in demonstration webinars from Auto-graphics
and EBSCO on Nov. 3rd and Nov. 10th. Once they have viewed the demos, it is hoped a decision
on the vendor will be made by the end of November. This will provide a single access point for
all users, streamline the registration and update process, and improve remote access to the
databases. The scope of the search capability will expand to allow users to search multiple sites
from all vendors at one time as well as individual card catalogs. There is also a potential for an
intrastate Interlibrary Loan module.
Adobe Connect
“Adobe® Connect™ is an enterprise web conferencing solution for online meetings, eLearning,
and webinars used by leading corporations and government agencies. And it's based on Adobe
Flash® technology, so you can deliver rich interactions that participants can join easily.”
ASL purchased multiple licenses for the use of Extension Services, Network Services, State
Library Services and Grants and Special Projects. This allows staff to hold meetings and training
sessions either as live webinars or add audio to PowerPoint presentations, which can be added to
the web page. (A demo can be done if time allows.) Another function provides online, remote
support for technology assistance to public libraries by allowing the ASL staff to manipulate a PC
in another location. Help sessions can be saved for later reference. ASL staff was trained in a
two day session in October.
Training/Presentations
ASL hosted Traveling Arkansas and Beyond: Using Online Databases Provided by the Arkansas Traveler
Project Administered by the Arkansas State Library (ASL). This is a six hour technology workshop
for School Library Media Specialist and SLMS/Teacher Curriculum Teams in conjunction with
Arkansas Education Association’s Curriculum Conference. The 39 attendees will get six hours
credit. The agenda is attached.
The Manager of Network Service did three Traveler presentations this quarter at the Western
Arkansas Education Cooperative in Branch, Great Rivers Education Cooperative in Helena and
Arkansas School for the Blind.
The staff training session for the new web site is scheduled for Nov. 19. Staff will be trained on
editing text entries and updating existing pages. This is a change from the previous procedure
where all formatting and set up was done by the Manager of Network Services.
Marquis Who’s Who
The Manager of Network Services has her profile in the new edition Who’s Who in America.
Calendar (This is the Manager of Network Services’ schedule unless otherwise noted.)
August 13 Staff Focus Group
August 17 IT Discussion Forum
August 19 Arkansas School for the Blind – Traveler Introduction Presentation
Sept. 17 Western Arkansas Coop – Branch, AR
Sept. 21 IT Discussion Forum
Sept. 26 – 28 Arkansas Library Association
Oct. 7-10 Novelists, Inc Annual Conference – St. Pete Beach, FL
Oct. 12 Conference call with INA to review final preparations
Oct. 14 Web page preview for ASL staff
Oct. 19 IT Discussion Forum
Oct. 20-21 Adobe Connection Training with Sean Mullen from Adobe
Oct. 22 Digital Preservation Meeting
Oct. 29 Webinar demo of Meraki Enterprises wireless router with Donovan Mays and
Amber Gregory
Nov. 4 DIS Lunch and Learn (both manager and IT coordinator)
Nov. 5 Traveling Arkansas and Beyond: Using Online Databases Provided by the
Arkansas Traveler Project Administered by the Arkansas State Library
Nov. 8 Arkansas Digital Summit – Peabody Hotel (both manager and IT coordinator)
Nov. 9-10 Erate Sessions for Public Libraries
Nov. 16 IT Discussion Forum
Nov. 18 Meeting with Josh Smith, DIS, with Ruth Hyatt, Donovan Mays and Amber
Gregory
Nov. 19 SharePoint training with Chris Lasley, INA
AEA Professional Development Session #_____________
Traveling Arkansas and Beyond
Using Online Databases Provided by the Arkansas Traveler Project Administered by the Arkansas
State Library (ASL)
A Six Hour Technology Workshop for School Library Media Specialists (SLMS)
And SLMS/Teacher Curriculum Teams
November 5, 2010
Arkansas State Library, 900 West Capitol Avenue, Little Rock
8:30 – 9:00 Registration, Packet Pick-Up, Lobby Area/Bessie Moore Room
9:00 – 9:30 Welcome by Arkansas State Librarian, Carolyn Ashcraft, Bessie Moore
Room
Tour of ASL Facility, What’s New in ASL Network Services
9:30 – 10:00 History and Overview of Traveler Database Project: How the Networking
Committee Works and How Funding Is Provided
Sally Hawkes, Manager of Network Services, AR State Library
Network Committee Members, and/or Vendor Representatives
10:00 – 10:15 Break: Meet and Greet with Traveler Database Vendors (Exhibits)
10:15 – 11:15 Traveler Database Registration Procedures, Hints for Technology Coordinators,
Review of Upcoming Traveler Project Activities, Introduction of Traveler
Database Vendors,
Sally Hawkes, Manager of Network Services, AR State Library
Network Committee Members, and/or Vendor Representatives
11:15 – 12:15 Lunch: Meet and Greet With Traveler Database Vendor (Exhibits)
Grade Level/Curriculum Sharing Teams Formed
12:15– 2:45 Presentations: Traveler Database Vendors
Training Room One, Encyclopædia Britannica
Training Room Two, Gale
Meeting Room B, OCLC CONTENTdm
Conference Room, EBSCO
12:15 – 1:15 Session One (Choose From One of Four Vendor Sessions)
1:15 – 1:45 Break: Meet and Greet with Traveler Database Vendors (Exhibits)
1:45 – 2:45 Session Two (Choose From One of Four Vendor Sessions)
2:45 – 3:15 Sharing Traveler Project Utilization Ideas, Bessie Moore Room
Grade Level/Curriculum Sharing Teams Report
3:15 – 3:30 Workshop Evaluation
Title
Faulkner-Van Buren Regional Library HQ
Library System
Faulkner/Van Buren Regional Library
Library Type
Public Library
School Name
Address
1900 Tyler Street
Mailing Address
City
Conway
State
AR
Zip
72032-3240
Phone 1
(501) 327-7482
Phone 2
Fax 1
(501) 327-9098
Fax 2
Business Hours
M-Th 9-7; F-Sat. 9-5; Sun. 1-5
Wi-Fi Access
Yes
Public Access Computers
Web URL
http://www.fcl.org/
Email URL
Catalog URL
http://www.fcl.org/cgi-bin/opac/o_search.html
Digital Collection URL
Document Depository
Special Collections
Facebook URL
http://www.facebook.com/home.php#!/pages/Conway-AR/Faulkner-County-
Library/225646947284?ref=ts
Twitter URL
YouTube URL
Other Social URL
County Lookup
Faulkner - 23
Counties Served (IDs)
23
Counties Served (Text)
Faulkner
Population
43,167
Image URL
ConwayFVBHQ.jpg
Manager Name 1
Manager Name 2
Latitude
35.103495
Longitude
-92.450154
H12
Information Dissemination
• Designed posters, bookmarks and other materials to promote the Oct. 29 Arkansas
Center for the Book’s If All Arkansas Read the Same Book event featuring author Charlaine
Harris. Arranged for KATV Channel 7 to interview the author. Also took photos.
• Designed poster for Arkansas Economic Census Workshop hosted by State Library
Services at State Library.
• Worked with Mary Brewer to design two vertical banners to highlight the State Library’s
federal and state government documents collections.
• Helped publicize the Pryor Center’s relocation of the KATV videotape collection to the
State Library.
• Produced October issue of The News.
• Exhibited at the Arkansas Library Association/Southeast Library Association conference.
Served as the conference photographer.
In the works…
• Working with Arkansas History Commission to create a display on Bessie B. Moore.
• Coordinating State Library’s United Way 2010 campaign.
• Distributing press release on 2011 Letters About Literature writing contest.
• Designing an electronic version of The News using Constant Contact, which will allow the
State Library to disseminate more library news more frequently.
Danny Koonce
Public Information Specialist
Nov. 3, 2010
H13
H14
Public Libraries of Arkansas by Library Development Districts
Library Name Mailing Address City Zip Code Phone Fax E-Mail address Librarian Library Name
LDD I LDD I
Arkansas River Valley Regional Library 501 North Front Street Dardanelle 72834-3507 479-229-4418 479-229-2595 arvrls@centurytel.net Donna McDonald Arkansas River Valley Regional Library
Donald W. Reynolds Library 300 Library Hill Mountain Home 72653 870-580-0987 870-580-0935 gwen.k@cox-internet.com Gwen Khayat Donald W. Reynolds Library
Bella Vista Public Library 11 Dickens Place Bella Vista 72714-4603 479-855-1753 479-855-4475 jstine.bvlib@sbcglobal.net Joni Stine Bella Vista Public Library
Bentonville Public Library 125 West Central Bentonville 72712-5298 479-271-3192 479-271-9051 Hdudley@bentonvillear.com Hadi Dudley Bentonville Public Library
Boone County Library 221 West Stephenson Avenue Harrison 72601-4225 870-741-5913 870-741-5913 lewing@boonecountylibrary.org LaVoyce Ewing Boone County Library
Carroll & Madison Library System 106 Spring Street Berryville 72616-3846 870-423-5300 870-423-7117 elderwind@carrollmadisonlibraries.org Jean Elderwind Carroll & Madison Library System
Cave Springs Public Library 9588 Phillips Lane Bentonville 72712 Jackie Morris Cave Springs Public Library
Crawford County Library 111 North Twelfth Street Van Buren 72956-4503 479-471-3226 479-471-3226 ewhite@crawfordcountylib.org Eva White Crawford County Library
Fayetteville Public Library 401 West Mountain Street Fayetteville 72701-5819 479-856-7000 479-571-0222 sthorup@faylib.org Shawna Thorup Fayetteville Public Library
Fort Smith Public Library 3201 Rogers Avenue Fort Smith 72903-2953 479-783-0229 479-782-8571 jgoodson@fspl.lib.ar.us Jennifer Goodson Fort Smith Public Library
Gentry Public Library 105 East Main Street Gentry 72734-0803 479-736-2054 479-736-8567 gentrylibrary@cox-internet.com Darla Threet Gentry Public Library
Gravette Public Library 407 Charlotte Street SE Gravette 72736-9363 479-787-6955 479-787-6955 librarygravette@yahoo.com Kim Schneider Gravette Public Library
Iva Jane Peek Public Library P. O. Box 247 Decatur 72722-0247 479-752-7323 479-752-8366 nellbell@wildblue.net Jeanelle Cox Iva Jane Peek Public Library
Marion County Library P. O.Box 510 Yellville 72678-0510 870-449-6015 870-449-5808 anita_paulson@yahoo.com Anita Paulson Marion County Library
Newton County Library HCR 31, Box 8 Jasper 72641-9401 870-446-2983 870-446-2983 nc2983@eritter.net Teresa Hayes Newton County Library
Pea Ridge Library P. O. Box 9 Pea Ridge 72751-0009 479-451-8442 Linda Whitaker Pea Ridge Library
Pope County Library 116 East Third Street Russellville 72801-5198 479-968-4368 479-968-3222 Director@popelibrary.org Judith Mays Pope County Library
Rogers Public Library 711 South Dixieland Road Rogers 72758-4513 479-621-1152 479-621-1165 judyc@rpl.lib.ar.us Judy Casey Rogers Public Library
Scott-Sebastian Regional Library P. O. Box 400 Greenwood 72936-0400 479-996-2856 479-996-2236 judybc111@yahoo.com Judy Beth Clevenger Scott-Sebastian Regional Library
Searcy County Library 202 East Main Marshall 72950-9502 870-448-2420 870-448-5453 path353@yahoo.com Pat Halsted Jim G. Ferguson/Searcy County Library
Siloam Springs Public Library 401 West University Street Siloam Springs 72761-2677 479-524-4236 479-524-3908 Shelly Govea Siloam Springs Public Library
Sulphur Springs Public Library P. O. Box 275 Sulphur Springs 72768-0275 479-298-3753 479-298-3515 sspringslib@yahoo.com Lily Mae Buckley Sulphur Springs Public Library
Washington County Library System 1080 West Clydesdale Drive Fayetteville 72701-8211 479-442-6253 479-442-6812 glendaa@wcls.lib.ar.us Glenda Audrain Washington County Library System
LDD II LDD II
Crowley Ridge Regional Library 315 West Oak Avenue Jonesboro 72401-3594 870-935-5133 870-935-7987 phyllis@libraryinjonesboro.org Phyllis Burkett Crowley Ridge Regional Library
East Central Arkansas Regional Library 410 East Merriman Wynne 72396-2947 870-238-3850 870-238-5434 hmercer@ccl.lib.ar.us Holly Mercer East Central Arkansas Regional Library
Forrest City Public Library 421 South Washington Forrest City 72335-3839 870-633-5646 870-633-5647 fcpl@forrestcitylibrary.org Arlisa Price, Interim Dir. Forrest City Public Library
Jackson County Library P. O. Box 748 Newport 72112-0748 870-523-2952 870-523-5218 darby@jacksoncolibrary.net Darby Wallace Jackson County Library
Lawrence County Library 115 West Walnut Street Walnut Ridge 73476-6430 870-886-3222 870-886-9520 akburris@hotmail.com Ashley Burris Lawrence County Library
Mississippi/Crittenden County Library 200 North Fifth Street Blytheville 72315-2712 870-762-2431 870-762-2442 jziolko@yahoo.com Joseph Ziolko Mississippi/Crittenden County Library
Northeast Arkansas Regional Library 120 North Twelfth Street Paragould 72450-4103 870-236-8711 870-236-1442 pdpcomposing@yahoo.com Mike Rogers Northeast Arkansas Regional Library
Trumann Public Library P. O. Box 73 Trumann 72472-0073 870-483-7744 870-483-6833 janieteague@hotmail.com Janie Teague Trumann Public Library
West Memphis Public Library 213 North Avalon West Memphis 72301-2995 870-732-7590 870-732-7636 redfearn.caroline@wmlibrary.org Caroline Redfearn West Memphis Public Library
White River Regional Library 368 East Main Batesville 72501-5605 870-793-8814 870-793-8896 indcolib@hotmail.com Debra Sutterfield White River Regional Library
Woolfolk Library 100 North Currie Street Marion 72364-1858 870-739-3238 870-739-4624 tracypahls@yahoo.com Tracy Pahls Woolfolk Library
LDD III LDD III
Central Arkansas Library System 100 Rock Street Little Rock 72201-1624 501-918-3000 501-375-7451 bobbyr@cals.lib.ar.us Bobby Roberts Central Arkansas Library System
Conway County Library 101 West Church Morrilton 72110-3399 501-354-5204 501-354-5206 jay.carter@conwaycountylibrary.org Jay Carter Conway County Library
Faulkner-Van Buren Regional Library 1900 Tyler Conway 72032-3240 501-327-7482 501-327-9098 ruth@fcl.org Ruth Voss Faulkner-Van Buren Regional Library
Lonoke/Prairie County Regional Library 204 East 2nd Street Lonoke 72086-2858 501-676-6635 501-676-7687 spierce@lpregional.lib.ar.us Shawn Pierce Lonoke/Prairie County Regional Library
Mid-Arkansas Regional Library 202 East Third Street Malvern 72104-3910 501-332-5441 501-332-6679 ashley.parker@arkansas.gov Ashley Parker Mid-Arkansas Regional Library
Saline County Library 1800 Smithers Drive Benton 72015-3108 501-778-4766 501-778-0536 ewaller@saline.lib.ar.us Erin Waller Saline County Library
White County Library System 113 East Pleasure Avenue Searcy 72143-7709 501-279-2870 501-268-5682 dino1@utk.edu Darla Ino, Interim Dir. White County Library System
William F. Laman Public Library 2801 Orange North Little Rock 72114-2296 501-758-1720 501-753-0524 jeff.baskin@lamanlibrary.org Jeffrey Baskin William F. Laman Public Library
LDD IV LDD IV
Barton Library 200 East Fifth El Dorado 71730-3897 870-863-5447 870-862-3944 narn@bartonlibrary.org Nancy Arn Barton Library
Calhoun County Library P. O. Box 1162 Hampton 71744-1162 870-798-4492 870-798-4492 Brenda Barfell Calhoun County Library
Clark County Library 609 Caddo Street Arkadelphia 71923-0609 870-246-2271 870-246-4189 library22@yahoo.com Judy Golden Clark County Library
Columbia County Library P. O. Box 668 Magnolia 71753-0668 870-234-1991 870-234-5077 laura.cleveland@colcnty.lib.ar.us Laura Cleveland Columbia County Library
Garland County Library 1427 Malvern Avenue Hot Springs 71901-6316 501-623-4161 501-623-5647 gclhsar@hotmail.com John Wells Garland County Library
Hempstead County Library 500 South Elm Street Hope 71801-5222 870-777-4564 870-777-2915 hempcolib@hotmail.com Judy Sooter Hempstead County Library
Lafayette County Library 219 East 3rd Street Lewisville 71845-8075 870-921-4757 870-921-4756 lewisvillelibrary2004.yahoo.com Artie Gentry Lafayette County Library
Montgomery County Library P. O. Box 189 Mount Ida 71957-0189 870-867-3812 870-867-3812 montlibrary@hotmail.com Joann Whisenhunt Montgomery County Library
Ouachita Mountains Regional Library 870-867-3812 870-867-3812 omreglibrary@hotmail.com Emily McCoy Ouachita Mountains Regional Library
Polk County Library 410 8th Street Mena 71953 479-394-2314 479-394-2314 bearcats522005@yahoo.com Shirley Philpot Polk County Library
Public Library of Camden & Ouachita County 120 Harrison Avenue Camden 71701-3968 870-836-5083 870-836-0163 lrpickett@hotmail.com Lisa Pickett Public Library of Camden & Ouachita County
Southwest Arkansas Regional Library P. O. Box 239 Mineral Springs 71851-0239 870-557-8592 swarreglib@yahoo.com vacant / Rob Plant, staff Southwest Arkansas Regional Library
Texarkana Public Library 600 West Third Street Texarkana, TX 75501-5054 903-794-2149 903-794-2139 acoleman@cableone.net Alice Coleman Texarkana Public Library
LDD V LDD V
Arkansas County Library 2002 South Buerkle Street Stuttgart 72160-6508 870-673-1966 870-673-4295 legalbookie@mailcity.com Ted Campbell Arkansas County Library
Ashley County Library 211 East Lincoln Hamburg 71646-3217 870-853-2078 870-853-2079 ashcolib@sbcglobal.net Henrietta Thompson Ashley County Library
Crossett Public Library 1700 Main Street Crossett 71635-2962 870-364-2230 870-364-2231 mail@crossett.lib.ar.us David Anderson Crossett Public Library
DeWitt Public Library 205 West Maxwell Street DeWitt 72042-1942 870-946-1151 870-946-1151 Gini Platt DeWitt Public Library
Phillips-Lee-Monroe Regional Library 623 Pecan Street Helena 72342-3298 870-338-7732 870-338-8855 ral72342@yahoo.com vacant / Linda Bennett,staff Phillips-Lee-Monroe Regional Library
Public Library of Pine Bluff & Jefferson County 200 East Eighth Avenue Pine Bluff 71601-5092 870-534-4802 870-534-8707 dburdick@pbjc-lib.state.ar.us Dave Burdick Public Library of Pine Bluff & Jefferson County
Southeast Arkansas Regional Library 107 East Jackson Monticello 71655-4933 870-367-8584 870-367-5166 dirsearl01@gmail.com Kim Patterson Southeast Arkansas Regional Library
updated November 5, 2010
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Education Liaison for the
Arkansas State Library
Frank Scott
Education Liaison
Office of the Governor, Rm 124
Little Rock, AR
Work Phone: 501-683-6462
Fax Number:
Email Address: Frank.Scott@governor.Arkansas.gov
Cell Phone:
Friday, February 01, 2008
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ARKANSAS STATE LIBRARY BOARD
BYLAWS
ARTICLE I
NAME
Section 1. The name of this organization shall be the ARKANSAS STATE LIBRARY
BOARD as created by Act 489, Acts of Arkansas, 1979.
Section 2. The organization shall hereinafter be referred to as the “Board.”
ARTICLE II
PURPOSE
Section 1. The Board shall name the State Librarian.
Section 2. The Board shall act as the policy-making and responsible body for the
Arkansas State Library and its functions as defined by Act 489 of 1979.
ARTICLE III
MEMBERSHIP
Section The Board shall be composed of seven members appointed by the Governor,
subject to confirmation by the Arkansas Senate, for their interest in libraries and
statewide library development.
Section 2. One member of the Board shall be appointed from each of the four
Congressional Districts and three members shall be selected from the State at-large,
provided no more than two members are appointed from any one Congressional District.
ARTICLE IV
OFFICERS
Section 1. Officers of the Board shall consist of a Chairman and Vice Chairman. The
State Librarian shall serve as executive secretary.
Section 2. Nomination and election of officers, with the exception of executive
secretary, shall take place at the annual meeting.
Section 2a. Officers shall be nominated by a Nominating Committee of members
named by the Chairman. Opportunity shall be given for additional nominations to
be made from the floor.
Section 2b. Consent of all nominees shall be procured prior to nomination.
Section 2c. Officers shall be elected at the annual meeting for a term of one year.
No officer shall serve for more than two consecutive terms.
Section 2d. Election of officers shall be by written ballot and counted by the
executive secretary.
Section 3. Duties of the officers shall be defined by members as need arises.
Section 3a. The Chairman shall preside at all meetings and perform the duties
generally assigned to this office.
Section 3b. The Vice Chairman, in the absence of the Chairman, shall preside
over meetings and perform other duties as assigned.
Section 3c. The State Librarian, serving as executive secretary, shall keep the
minutes of the Board meetings, attend all committee meetings, and perform duties
generally assigned to this office. The executive secretary shall serve without vote
in meetings of the Board or committees.
Section 4. Absences of officers or vacancies of office shall be filled by members as need
arises.
Section 4a. In the absence of the Chairman, the Vice Chairman shall preside over
the meeting and perform other duties as assigned.
Section 4b. In the absence of the Chairman and Vice Chairman, when a quorum
is present, the members shall elect a temporary chairman to preside at the meeting
and perform other duties as assigned.
Section 4c. When the office of Chairman is vacated during the year, the Vice
Chairman shall serve as Chairman for the remainder of the unexpired term.
Section 4d. When the office of Vice Chairman is vacated during the year, the
Nominating Committee shall nominate a replacement who shall be duly elected to
serve the remainder of the unexpired term.
ARTICLE V
COMMITTEES
Section 1. The Chairman shall name members of the following STANDING
COMMITTEES at the annual meeting.
Section 1a. The EXECUTIVE COMMITTEE shall consist of the Chairman, the
Vice Chairman, and the executive secretary. This committee shall prepare the
agenda for all meetings, call special meetings when deemed necessary, and
perform interim duties as assigned by the Board.
Section 1b. The NOMINATING COMMITTEE shall be composed of two
members appointed by the Chairman by September 1 each year. (The Chairman
shall be excluded from membership.) The Committee shall prepare a slate of
officers who have consented to serve if elected. The nominations shall be
submitted in writing to the membership at least two weeks prior to the annual
meeting.
*Section 1c. the POLICIES AND BYLAWS COMMITTEE shall be composed
of the Vice Chairman and two members named by the Chairman. This
Committee shall review all policies and bylaws each year and recommend
changes or additions where needed.
Section 1d. The GOVERNMENTAL LIASON COMMITTEE shall be
composed of the Chairman and two members named by the Chairman. The duty
of this Committee shall be to work with the State Librarian on all matters
concerning local, state, and federal legislation and funding.
*Approved 02-01-80 by Arkansas State Library Board
Section 1e. The PERSONNEL COMMITTEE shall be composed of two
members named by the Chairman to serve with the Chairman to solicit and review
applications and make recommendations to the Board for consideration for the
position of State Librarian when a vacancy exists and to serve with the State
Librarian to solicit and review applications and make recommendations to the
Board for consideration for the managerial positions of associate or deputy
directors when a vacancy exists.
Section 2. The Chairman shall name such AD HOC COMMITTEES as needed to carry
out the functions of the Board.
ARTICLE VI
MEETINGS
Section 1. Regular meetings of the Arkansas State Library Board shall be held on the
second Friday of February, May, August, and November.
Section 2. The annual meeting of the Board for organizational purposes shall be held at
the time of the regular meeting in November.
Section 3. Special meetings of the Board may be called by the Executive Committee.
Upon written request from three members of the Board, the Executive Committee shall
be required to call a special meeting. The notices of such special meetings shall state the
specific business to be transacted and no business shall be transacted except that stated in
the call.
Section 4. Notices of all regular meetings and special meetings, when possible, shall be
mailed by the State Librarian at least ten days prior to the date of the meeting.
Section 5. The order of business for regular meetings shall be:
1. Call to order
2. Reading of the minutes
3. Unfinished business
4. New business
5. Reports
6. Adjournment
ARTICLE VII
QUORUM, VOTE
Section 1. A majority (four) of the members of the Board shall constitute a quorum for
the transaction of business. The Chairman shall count as a member for quorum.
Section 2. All business transacted by the Board shall be by majority vote of its members.
The Chairman shall vote to confirm unanimity, in case of tie vote or when needed for
quorum.
ARTICLE VIII
AMENDMENTS
Section 1. These bylaws may be amended by majority vote of the members at any
regular meeting of the Board provided the amendment was stated in the call for the
meeting or had been presented in writing at the previous regular meeting.
ARTICLE IX
POLICIES, CONTRACTS, AGREEMENTS
Section 1. The Board shall establish by majority vote such Policies as may be necessary
to carry out the functions of the state library agency and to promote statewide library
development.
Section 2. Proposed policies or policy changes must be submitted in writing to the
members and discussed at a meeting prior to the regular meeting when the vote on the
question is to be recorded.
Section 3. The Arkansas State Library through majority vote of the Board shall enter
into such contracts and agreements with other libraries, institutions, and agencies as may
be necessary to carry out the purposes of Act 489 of 1979.
ARTICLE X
STATE LIBRARIAN
The State Librarian shall be responsible to the Arkansas State Library Board for
the proper management of the Arkansas State Library, for the administration of the
policies to carry out the functions of the agency, for the preservation and care of its
properties, and for the efficiency of its services.
ARTICLE XI
PARLIAMENTARY PROCEDURE
AND
AUTHORITY
Section 1. Except when in conflict with the provisions of Act 489 of 1979 or these
Bylaws, Roberts Rules of Order, Revised, shall govern the proceedings of this Board.
Section 2. Act 489 of 1979, is the authority for these bylaws.
“Section 1. … The State Librarian shall serve as executive secretary of the State
Library Board, but without vote thereon, and shall attend all of the Board
meetings and keep records thereof. The State Librarian shall have charge of the
work of the State Library, and shall perform such other duties as the State Library
Board may prescribe…”
“Section 2. (a) There is hereby created the State Library Board, hereinafter
referred to as the “Board”, to consist of seven (7.) members to be appointed by
the Governor subject to confirmation by the Arkansas Senate …
(b) The members of the Board shall be appointed by the Governor for
reason of their interest in libraries and statewide library development.”
“Section 3. … The Board shall meet at such place or places and shall keep such
records as it may deem to be appropriate. The Board shall select annually a
Chairman and such other officers as it deems necessary and shall adopt policies
and bylaws governing its meetings, the conduct of its business, and the business
of the State Library. A majority of its members shall constitute a quorum for the
transaction of business, and all business transacted by the Board shall be by
majority vote of its members.”
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Holidays and Observances:
Jan 1 New Year's Day Sep 6 Labor Day Dec 'Christmas
Jan Martin Luther King 24 Eve
Columbus Day (Most
18 Day Oct 11 Dec Christmas
regions)
Feb 25 Day
Presidents' Day Nov
15 Veterans Day
11
May Nov
Memorial Day Thanksgiving Day
31 25
Jul 4 Independence Day