NCAA DIVISION I MEN’S AND WOMEN’S TENNIS ANNUAL REPORT DECEMBER 2008 The NCAA Division I Men’s and Women’s Tennis Committee is providing this information to outline key actions taken by the committee during the past year as well as dates and information for the upcoming year. If you have questions regarding this information, please contact a member of the committee or NCAA championship managers Melissa Lehman (email@example.com; phone: 317/917-6929) or Carol A. Reep (firstname.lastname@example.org; phone: 317/917-6678) 1. 2008-09 Committee Members. Jason Hayes Southwest Region Head Men’s and Women’s Tennis Coach Sybil Blalock, chair Southeast Region Southeastern Louisiana University Senior Associate Athletic Director/SWA Term expires September 2011 Mercer University Term expires September 2010 Beth Goode West Region Senior Associate Athletic Director/SWA Cathy Beene Southeast Region Stanford University Associate Athletic Director/SWA Term expires September 2011 Georgia Southern University Term expires September 2012 Jamie Sanchez West Region Head Women’s Tennis Coach Doug Knuth Central Region Loyola Marymount University Associate Athletic Director Term expires September 2010 University of Utah Term expires September 2011 2. 2008-09 Sponsorship Including Provisional Members (indicates change from 2007-08 sponsorship numbers) Jason Lewis Central Region Associate Athletic Director Men Women Oklahoma State University Division I 258 (-2) 311 (+3) Term expires September 2011 Division II 168 (0) 220 (0) Division III 325 (+17) 371 (+6) Karin Lee Midwest Region Total 751 902 Associate Athletic Director/SWA Ball State University 3. 2009 Automatic Qualification. The following 31 Term expires September 2012 conferences qualified for the automatic qualification process for both the men’s and women’s team and Jason Suscha Midwest Region individual championships: Head Men’s and Women’s Tennis Coach Butler University Conference Term expires September 2009 America East Conference Atlantic Coast Conference Gary Glassman East Region Atlantic Sun Conference Head Men’s and Women’s Tennis Coach Atlantic 10 Conference Stony Brook University Big East Conference Term expires September 2009 Big Sky Conference Big South Conference Terry Ann Zawacki-Woods East Region Big Ten Conference Head Women’s Tennis Coach Big 12 Conference Virginia Tech University Big West Conference Term expires September 2012 Colonial Athletic Association Conference USA Callie Hubbell Southwest Region Horizon League Coordinator of Student-Athlete Services Ivy Group Conference USA Metro Atlantic Athletic Conference Term expires September 2012 Mid-American Conference Mid-Eastern Athletic Conference Missouri Valley Conference Mountain West Conference Northeast Conference NCAA Division I Tennis Committee 2008 ITA Annual Report Page No. 2 ________ Ohio Valley Conference Friday-Saturday or Saturday-Sunday, May 14-15 or Pacific-10 Conference 15-16. Patriot League Finals – Site TBA Southeastern Conference Women’s Championships Southern Conference Thursday-Tuesday, May 20-25—Team Southland Conference Championship. Southwestern Athletic Conference Wednesday-Monday, May 26-31—Singles and Summit League Doubles Championships. Sun Belt Conference Men’s Championships West Coast Conference Friday-Tuesday, May 21-25—Team Championship. Western Athletic Conference. Wednesday-Monday, May 26-31—Singles and Doubles Championships. 4. 2008 Championships. Women’s Team Champion: University of California, Los 7. Date Formula. One championship team Round of 16 Angeles. begins the Thursday, 11 days before Memorial Day and the second championship team Round of 16 begins the Women’s Singles Champion: Amanda McDowell, Friday, 10 days before Memorial Day. The championship Georgia Tech University that plays its round of 16 on Thursday will play its quarterfinals on Saturday, semis on Monday and finals on Women’s Doubles Champions: Tracey Lin and Riza Tuesday. The championship that begins its round of 16 Zalameda, University of California, Los Angeles. on Friday will play its quarterfinals on Sunday, semis on Monday and finals on Tuesday. The individual Men’s Team Champion: University of Georgia championships will begin on Wednesday, the day following the team finals. Men’s Singles Champion: Somdev Devvarman, University of Virginia First- and second-round play begins the weekend before the quarterfinals (Friday-Saturday or Saturday-Sunday). Men’s Doubles Champions: Robert Farah and Kaes Van’t Hof, University of Southern California 8. Bids for Future Championships Finals. The Division I Tennis Committee accepted bids during Fall 2008 for 5. 2009 Championships. potential future final site championships hosts for 2010, 2011 and 2012. Submitted bids are being reviewed and First and Second Rounds – Sites TBA future championships hosts for the designated years above Men’s Championships will be announced in early 2009. Questions regarding Friday-Saturday, May 8-9 hosting the championships finals should be addressed to Women’s Championships either one of the NCAA championships managers: Friday-Saturday or Saturday-Sunday, May 8-9 or 9-10. Melissa Lehman (email@example.com; phone: 317/917- Finals – Texas A&M University, College Station, Texas 6929) or Carol A. Reep (firstname.lastname@example.org; phone: Men’s Championships 317/917-6678.) Thursday-Tuesday, May 14-19—Team Championship. Wednesday-Monday, May 20-25—Singles and 9. NEW!! Effective for the 2009 Division I Tennis Doubles Championships Championships . Women’s Championships Friday-Tuesday, May 15-19—Team Championship. Extra Duty Tennis Balls: The Wilson U.S. Open extra Wednesday-Monday, May 20-25—Singles and duty ball will once again be used for both the men’s and Doubles Championships. women’s championships. 6. 2010 Championships. First-and Second-Round Sites: Match Schedules and Format. Host institutions will play First and Second Rounds – Sites TBA the second match in their first round of competition, Women’s Championships regardless of it being a single gender or dual gender site. Friday-Saturday, May 14-15 Men’s Championships NCAA Division I Tennis Committee 2008 ITA Annual Report Page No. 3 ________ For those sites that do not have indoor backup (consisting Finals site: The 16 men’s and 16 women’s teams of a minimum of three covered courts) within a 30-mile advancing to the finals site will be assigned lodging by the radius of the outdoor competition facility they must committee. If an institution prefers to stay in another adhere to the following time schedule: hotel, the institution must (1) obtain a release of the rooms in writing from the hotel’s general manager or (2) utilize If hosting a single gender site, the first rounds must be the rooms for persons accompanying the official travel played at 10 a.m. and 1 p.m., or 11 a.m. and 2 p.m. The party. Institutions failing to stay at their assigned hotels second rounds must be played at 10 a.m., 11 a.m., noon, 1 are financially responsible to the assigned facility for a p.m., or 2 p.m. minimum of three nights. Warm-up with Opponent. During the team match If hosting a dual gender site, the matches on day one must portion only of the championships, warm-up with your be played at 10 a.m. and 1 p.m., or 11 a.m. and 2 p.m. opponent will be a maximum of three minutes. Day two matches must be played at 9 a.m., noon and 3 p.m. Day three matches must be played at either noon, 1 Selection Criteria. The primary criteria for including p.m. or 2 p.m. ―wins versus teams (or individuals) already selected at time of consideration‖ has been modified as follows: If a site does not have the prescribed number of indoor courts and is hosting a single gender site, the site must play on Friday/Saturday. Wins versus the top 50 teams in the ITA rankings. Social Event/Banquet. Each preliminary round host site Wins versus the top 60 singles players in the ITA will be required to conduct a social event/banquet for the rankings for eligible/entered singles players. participating teams at their respective site. Additionally, it Wins versus the top 30 doubles teams in the ITA is mandatory that all teams competing at the site attend the rankings for entered/eligible doubles teams. social event/reception. It will be the responsibility of the host institution to notify each participating team of the Intercollegiate Tennis Association (ITA) rankings will be format of the social event/banquet. used to make this determination based on all team results during the regular spring season, and individual results Practice Days. At all rounds of competition, teams will be (singles/doubles) in collegiate matches played from allowed two days of practice on the competition courts prior September 7 or the institution’s first day of classes, to their first round matches. whichever is earlier through the day prior to selections. Lodging - First- and Second-Round/Finals Site. The Selection Procedure. That a student-athlete who is committee has added the following language to the area of ranked in the ITA Top 60 for entered/eligible doubles lodging for visiting teams at first- and second-round, and teams with two different partners would have the ability to final host sites. be selected in the doubles draw with the other partner as an alternate. First- and second-round sites: Participating institutions are responsible for the rooms reserved by the NCAA and 10. Lineup Form. The Division I Tennis Committee has host institutions. If an institution prefers to stay in another approved online submission of lineup forms for the 2009 hotel, the institution must (1) obtain a release of the rooms championships. Hard copies of the lineup forms are no in writing from the hotel’s general manager or (2) utilize longer sent to institutions. Access to the online lineup the rooms for persons accompanying the official travel forms will be through the ITA Web site used for score party. In either case, if the institution fails to make reporting or the NCAA Web site satisfactory arrangements at the assigned hotel, it will be (http://web1.ncaa.org/tennis/exec/login) and will require charged for the first night’s room charges even if it fails to the same institutional password used for the score- utilize those rooms. The tournament manager of the host reporting process. institution is to be advised of the plans of each visiting institution not later than prior to the first day of practice at All automatic-qualifying teams and any team desiring the host site. consideration for at-large selection to the championships are required to submit the official online NCAA lineup form to the NCAA not later than 1 p.m. (Eastern time), NCAA Division I Tennis Committee 2008 ITA Annual Report Page No. 4 ________ Monday, April 27, 2009. Any lineup form received after the coaches meeting before the start of competition must 1 p.m. (Eastern time) and before 6 p.m. (Eastern time) consist of only eight players total (including doubles Monday, April 27, 2009, is subject to a fine of up to $300 specialists). For first- and second-round play, coaches as determined by the tennis committee. Institutions may only have access to the eight players on the lineup card not enter a team following the 6 p.m. (Eastern time) submitted before the first-round contest. deadline and institutions missing the 6 p.m. deadline will not be selected to the championships. The committee may For the 16 men’s and 16 women’s teams traveling to the entertain appeals to the established lineup submission championships site, coaches will only have access to the deadlines to review extenuating circumstances. eight players on the lineup card submitted before the round-of-16 competition. The lineup form for 2009 includes space to list a maximum of 15 team members physically able and 11. Entering the Individual Championships. The Division eligible to play. As such: I Tennis Committee has eliminated the lineup form for the individual championships. The committee will review any • When a coach lists his/her 15 student-athletes, he/she singles players or doubles teams in the ITA rankings as is confirming that all of the 15 student-athletes may have possible at-large selections. There is no need for a coach the opportunity to play in the NCAA championships. to indicate on the team lineup form which individuals • All 15 student-athletes may travel to the he/she would like for the committee to consider. championship events. However, if a coach wishes to have a player(s) or doubles team(s) not be considered for selection, the • All 15 must be physically able and eligible to play. championships managers (Melissa Lehman – men’s, Carol Student-athletes injured to the point of not being able to A. Reep – women’s) must be notified prior to April 27. play (e.g., broken bones, etc.) or student-athletes who have been declared as redshirts or student-athletes who 12. Minimum Matches for Selection. The tennis committee are not eligible for NCAA, conference or institutional has established a minimum number of completed matches reasons, cannot be listed on the lineup form and cannot for selection into the singles and doubles championships. travel to the championship events. Student-athletes selected for the singles championships, • Only eight of these 15 student-athletes may play in both automatic and at-large selections, must have a record the first- and second-rounds of competition. These eight of a minimum of 13 completed singles matches during the are designated at the coaches meeting the day prior to the year at the institution which the athlete will represent at start of competition. the NCAA championships. Doubles teams selected for • For first- and second-round competition, institutions the doubles championships, both automatic and at-large are not reimbursed by the NCAA for any expenses (no selections, must have a record of a minimum of 10 change from previous years.) completed doubles matches, with the same partner during • Teams that win second-round matches and advance to the season at the institution which the team will represent the championship site will designate at the coaches during the NCAA championships. The committee may meeting the day prior to the start of the round of 16, eight entertain appeals to the minimum match number to review student-athletes who will play in the round of 16 through extenuating circumstances. the team championship finals. These eight student- athletes can be different from the eight that played in the 13. Selection Criteria. Using Intercollegiate Tennis first- and second-rounds, as long as they were on the Association (ITA) rankings as a guide, the following original list of 15 student-athletes on the team’s lineup criteria will be used to select and seed teams and form. individuals to participate in the championships (in • The NCAA will reimburse each institution advancing addition to or including those listed in Bylaw 31 [won-lost to the championships site for a maximum of eight student- record, strength of schedule and eligibility/availability of athletes (and a total travel party of 13 individuals.) The student-athletes]): institution bears the cost if the decision is made to take any additional members of the original 15 members listed a. Strength-of-schedule – ITA Rankings. The NCAA on the lineup form to the championship site. Division I Championships/Sports Management Cabinet (formerly known as the Coaches must list all student-athletes in order of singles- Championships/Competition Cabinet) has approved play strength, including any doubles specialists, on the the following strength-of-schedule definition for lineup form. The lineup that is presented to the referee at Division I tennis: The ITA rankings, based on all NCAA Division I Tennis Committee 2008 ITA Annual Report Page No. 5 ________ team results during the regular spring season, will be completed matches for selection. Student-athletes selected used to represent a combination of four categories for the singles championships, both automatic and at-large (won-lost record or percentage, strength of schedule, selections, must have results for a minimum of 13 significant wins and significant losses). Higher- completed singles matches during the year at the ranked teams (or individuals) will be awarded a institution which the student-athlete will represent at the specific number of points based on their percentage NCAA championships. Doubles teams selected for the difference (using the rankings’ average point-per- doubles championships, both automatic and at-large match formula) over the team (or individuals) they selections, must have results for a minimum of 10 are being compared with in the selection and seeding completed doubles matches with the same partner during process. Points will be awarded on the following the year at the institution which the team will represent at scale: the NCAA championships. The committee may entertain 1 point—If higher-ranked team’s (or individual’s) appeals to the minimum match number to review average is 1-10 percent greater than the lower- extenuating circumstances. ranked team’s (or individual’s) average 2 points—If higher-ranked team’s (or individual’s) SEEDING. The Division I Tennis Committee will seed average is 10.1-20 percent greater than the lower- teams and individuals using the selection criteria, ranked team’s (or individual’s) average excluding the ―wins versus teams (or individuals) already selected‖ criterion. The team selection criterion includes 3 points—If higher-ranked team’s (or individual’s) a review of team results obtained beginning January 1, average is 20.1 percent greater than the lower- 2009 through April 26, 2009. The individual selection ranked team’s (or individual’s) average criteria includes a review of individual results obtained beginning September 7, 2008 (or the first day of classes, Wins versus teams (or individuals) already selected at whichever is earliest), through April 26, 2009. time of consideration. A one-point margin is sufficient enough to win the category. The committee The committee will seed teams 1-16 in order. Numbers will award a maximum of two points for defeating the 17-32 will be banded in order. Numbers 33-48 will be same opponent multiple times. This criteria is not banded alphabetically as a group of 16. Numbers 49-64 used for seeding teams or individuals. will be banded alphabetically as a group of 16. Teams will not be re-seeded after the first and second rounds. b. Head-to-head competition. This is a one-on-one direct comparison between two teams (or For the individual championships, the committee will seed individuals). The committee will award a maximum the top eight singles players in order and place the next of two points for defeating the same opponent two or eight alphabetically. For the double championship, the more times. committee will seed the top four teams in order, based on the selection criteria, and place the next four doubles teams alphabetically by institution. c. Results versus common opponents. Other than in cases in which the common opponent analysis is clear PAIRINGS. The committee will start with the Number 1 cut (each team or individual has played a common seed and pair it with any team in the 17-32 band, starting opponent with one team or individual winning and at the bottom of the group of 16 teams taking into one team or individual losing), the committee will consideration geographical proximity. In other words, the look very closely at the comparison before deciding process begins by examining the top-seeded team with the whether one team or individual has demonstrated a Number 32 seed. If the Number 32 seed is not a logical higher level of play versus a common opponent. geographical partner for the Number 1 seed, the committee will review the next team (Number 31). This d. Tiebreakers. If after the analysis described above, process will continue until each of the Top-16 seeds are two teams (or individuals) are still tied, the committee paired with a team seeded 17-32. Based on geographical will break the tie by using the following criteria (in proximity, teams banded 33-48 and 49-64 are then added order): head-to-head competition, strength of to each pair of higher-seeded teams to complete the four- schedule - ITA rankings. team regional match-ups. Conference opponents do not play each other in the first round. In addition, for the singles and doubles championships, the committee has established a minimum number of NCAA Division I Tennis Committee 2008 ITA Annual Report Page No. 6 ________ NOTE: Per NCAA Division I Bylaw 22.214.171.124.5, in selected on an at-large basis. For conferences with championships that do not generate revenue, pairings shall more than one doubles team within the ITA Top 60, be based primarily on the teams’ geographical proximity the committee will apply the NCAA selection criteria to one another, regardless of their region, in order to avoid to determine which doubles team is the automatic air travel in preliminary rounds whenever possible. qualifier from those conferences. For both automatic Teams’ seeding relative to one another may be taken into and at-large berths, doubles teams must have results consideration when establishing pairings if such a pairing from a minimum of 10 completed matches with the does not result in air travel that otherwise could be same partner during the year at the institution which avoided. The committee will use the distance of 400 the team will represent in the NCAA championships. miles to determine when a flight would be necessary. The committee may entertain appeals to the minimum match number to review extenuating circumstances. 14. Selection Procedures. In the singles and doubles championships, in case of Team championship. Thirty-one (31) conference injury, illness or extenuating circumstances before the champions will receive automatic qualification into the opening round, alternates selected by the committees shall team championship with the remaining 33 teams be substituted in numbered order if available. The selected on an at-large basis. In the event that one or substitution of alternates will be dictated by the maximum more teams decline an invitation, an alternate team(s) field size. If an athlete withdraws immediately before the will be selected. The tennis committee will convene start of the championships and the next alternate on the April 27-29 to select the at-large teams and seed and list is not on site, the committees may select a player(s) pair teams into the championship. The committee from those available at the championships site in order to compares team vs. team using the selection criteria to fill the bracket. make the selections and seeds. The data used during The committees will consider individual results in selections are provided through the institutional results collegiate match play from September 7, 2008 (or the first reporting process (see Lineup Form). day of classes at the institution, whichever is earlier, see The committee will consider team results in collegiate Bylaw 17.24.3), through April 26, 2009. Doubles results match play from January 1, 2009, through April 26, of pro-set matches should be included in doubles records 2009. and will be considered for selection purposes. Individual championships. Automatic qualifiers for 15. First- and Second-Round Site Selections singles and doubles will be awarded according to conference affiliation adhering to the following The Division I Tennis Committee will select the first- and process: second-round sites from the pool of institutions that have completed the facility evaluation and key contact forms. Singles: Automatic qualification into the Division I Bylaw 31.1.3 prescribes the five primary criteria in site singles championships will be awarded to any selection: conference with one or more eligible singles players ranked in the Intercollegiate Tennis Association • Quality and availability of facility and other necessary (ITA) Top 125 for eligible/entered singles players. accommodations; For conferences with more than one singles player • Revenue potential; within the ITA Top 125, the committee will apply the • Attendance history and potential; NCAA selection criteria to determine which athlete is • Geographical location; and the automatic qualifier from those conferences. The • Championships operating costs. remaining individual berths will be selected on an at- large basis. For both automatic and at-large berths, Regions are no longer guaranteed of having a preliminary- athletes must have results from a minimum of 13 round host site. In keeping with the Division I philosophy completed singles matches at the institution which that top-seeded teams should be allowed the opportunity they will represent in the NCAA championships. The to host preliminary-round competition, any Top 16-seeded committee may entertain appeals to the minimum institution that has submitted the necessary paperwork to match number to review extenuating circumstances. host and meets the minimum criteria established by the Doubles: Automatic qualification into the Division I committee for hosting, then that institution should be doubles championships will be awarded to any able to serve as host. If a No. 1-16 seed has not conference with one or more eligible doubles teams submitted the necessary paperwork to host first- and ranked in the ITA Top 60 entered/eligible doubles second-round competition or does not meet the facility teams. The remaining doubles team berths will be NCAA Division I Tennis Committee 2008 ITA Annual Report Page No. 7 ________ requirements as outlined by the committee, then the Failure to secure the minimum number of rooms for committee will select an unseeded institution to host, visiting teams may result in a fine ($300) and could based on the general site selection criteria. Institutions are jeopardize your selection as a host in the future. encouraged to submit bids to host first- and second-round competition even if they are not among the highest-seeded 16. Additional Host Requirements. In an effort to enhance teams. the student-athlete experience at the first- and second- round sites of competition, the tennis committee has Each institution interested in hosting first- and second- implemented the following additional requirements for round competition, regardless of seed, must complete and hosting: submit an online facility evaluation form not later than The committee requires that hosts conduct a social Tuesday, April 21. Instructions on how to access and event/banquet for participating teams the night prior submit the form were sent to directors of athletics. Hard to competition, and all participating teams are copies of the form no longer will be distributed. Only required to attend the event. institutions that complete and submit the facility evaluation and key contact forms will be considered for • Hosts shall have an official greeting/welcome to the first- and second-round host opportunities, including the team during the social event. top-seeded teams. • Hosts shall provide a players’ lounge area with refreshments. It is not necessary to complete a proposed budget form for • Hosts shall provide either a digital copy or hard copy first- and second-round competition. Each first- and (minimum of 5x7) team photo memento for every second-round host will receive a $4,500 stipend if they member of the travel party. An NCAA banner should host men or women’s competition and an $8,000 stipend be visible in the background of the photo. if they host both the men’s and women’s tournaments. • Hosts shall ensure that Event 1 merchandise is displayed appropriately. Please note that the committee has adopted the following • Hosts shall ensure NCAA signage is displayed recommendations for first- and second-round host sites: properly. • Minimum of six hard-surface, quality courts of • Hosts shall follow protocol provided by the NCAA similar speed and surface with umpires’ chairs; for the introduction of players. • Adequate number of practice courts of same or similar surface to the competition courts near the 17. Annual Meetings. The tennis committee's 2009 annual competition site; meeting will take place July 6-9 in Indianapolis. The next • Availability of backup indoor site (if appropriate for Division I Championships/Sports Management Cabinet your region, consisting of a minimum of three meeting will take place February 17-18, 2009. covered courts); • Appropriate seating for estimated attendance; # # # # # • Minimum of six USTA-certified umpires plus one head referee; • Adequate training facilities and medical personnel on site at all times; • Tournament director (other than the institution’s head coach) and appropriate game management personnel; • Two squeegees and two blowers available at each competition court; • Hotels (22 for single gender sites and 43 for dual- gender sites) secured 30 miles or 30 minutes, whichever is less, from the competition site; and • Hosts must fax a letter of agreement between the host and the team hotel(s) to the NCAA stating that rooms NCAA/11/27/08/CAR:pjw are being held. Failure to provide the letter of agreement may jeopardize your selection as a host.
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