MANAGING A MEMORANDUM OF AGREEMENT ... - City of Waverly by xumiaomaio

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									                                                                  STATE OF IOWA
CHESTER J. CULVER                   DEPARTMENT OF PUBLIC DEFENSE
      GOVERNOR                      IOWA HOMELAND SECURITY AND
                                    EMERGENCY MANAGEMENT DIVISION
  PATTY JUDGE                        DAVID L. MILLER, ADMINISTRATOR
    LT. GOVERNOR




         MANAGING A MEMORANDUM OF
       AGREEMENT PROJECT for Disaster #1763



    In satisfaction of the Section 106 Process, National Historic Preservation Act



                                          February 22, 2010




Procedures for Sub-Applicants to use in carrying out Memorandum of Agreement projects including contacts,
checklists, request for proposal and sub-contract samples, consultant lists, and a report/payment request form.
          MANAGING A MEMORANDUM OF AGREEMENT PROJECT –
Introduction:

Section 106 of the National Historic Preservation Act requires federal agencies to take into consideration the
effects of their undertakings on historic properties. Historic properties are defined as those properties either
listed in the National Register of Historic Places (NRHP) or considered eligible for listing in the NRHP by the
federal agency. If an undertaking is anticipated to adversely affect a historic property, the federal agency seeks
to resolve those adverse effects through the development of a Memorandum of Agreement (MOA), which
identifies treatment measures (a.k.a. mitigation stipulations) that will offset or mitigate the adverse effects to
historic properties. Through efforts to comply with Section 106, the Federal Emergency Management Agency
(FEMA) has determined that historic properties would be adversely affected as a result of its funding of disaster
recovery efforts. To resolve those anticipated adverse effects, a MOA has been (or is in the process of being)
negotiated between FEMA, Iowa Homeland Security and Emergency Management Division (IHSEMD), the
State Historical Society of Iowa/State Historic Preservation Office (SHPO), and the SUB-APPLICANT.

Managing a MOA:

At the conclusion of the MOA negotiation and signature process, each SUB-APPLICANT (community or
county) will be assigned a Lead Contact from the SHPO or IHSEMD to coordinate completion and reviews for
the MOA project. Once a SUB-APPLICANT receives the signed Project Worksheet (PW) version containing
the MOA for its community or county from FEMA, the local project director and/or local historic preservation
commission (HPC) should the project schedule and go over project responsibilities. The schedule should
include a detailed time line for hiring your consultant, receipt of draft products from the consultant, setting up
meetings for project activities, submission of any required consultant reports, and completion of all steps in the
MOA project.

Next, the project director and/or historic preservation commission will prepare a Request for Proposal (RFP)
and a draft subcontract to be used in hiring the consultant for your project. Samples of both the Request for
Proposal and the Subcontract are attached in Appendix III. Base your RFPs on the applicable MOA stipulations
and any expanded scope of work prepared for your project by FEMA/IHSEMD/SHPO contained in the PW
version containing the MOA. Be sure to have the City/County staff member or official who is responsible for
contracts look over the subcontract to make sure it conforms to local requirements. Once the draft RFP and
subcontract are prepared, forward them to the Lead Contact who will assist in securing the necessary reviews,
comment and approvals.

Selecting a consultant is intended to be a competitive process so SUB-APPLICANTs will need to send the RFP
to at least three consultants. Consult Appendix IV List of Historic Preservation Consultants or go to the State
Historical Society of Iowa's website, www.iowahistory.org . Consultants are required to meet the Secretary of
the Interior's Professional Qualification Standards (available online at: http://www.nps.gov/history/local-
law/gis/html/introduction.html). Those in Appendix IV meet those standards.

To prepare for selecting a consultant, the project director and/or HPC should develop selection criteria. For
example, these might be:

                •   Meet the Secretary of the Interior's Professional Qualification Standards for the applicable
                    MOA project (required);
                •   Experience in completing projects that are similar in type and focus;
                •   Ability to work with volunteers (optional);
                •   Training and presentation experience and skills (if appropriate);
                •   Writing skills (ask for a sample of work);
                •   Quality of references from former clients such as other historic preservation commissions.

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Please note that "price" was not included in the list because the SUB-APPLICANT is not obligated to pick the
lowest bid. Also, remember that the project budget is public information. Once the consultant has been picked,
the project manager should notify ALL Consultants who submitted bids of your selection. Consultants need to
know your decision as soon as possible in order to balance other work demands.

A Checklist (in Appendix II – A or B) for items to be submitted and approved by FEMA, the State Historic
Preservation Office (SHPO), and IHSEMD appears below along with Contacts (Appendix I) for submittals
either by email or in hard copy. For SUB-APPLICANTs considering carrying out salvage, Appendix V
contains a list of Architectural Salvagers in and around Iowa.

SUB-APPLICANTS are reminded to be vigilant in observing the MOA completion date. If this date
needs to be extended, the parties must extend the contract prior to the expiration date of the original
MOA.

Progress payments of $10,000 or more may be submitted during the contract period. If a MOA sub-
contract total is less than $10,000, only a single, final payment should be submitted at the end of the
project with a final report and request for payment (see Appendix VII).




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Appendices

Appendix I: MOA Contract Management Contacts                                         - page 4

Appendix II: Check List A - for MOA Projects involving Consultant Services           - page 5

Appendix II: Check List B - for MOA Projects involving Construction                  - page 6

Appendix III: Sample Request for Proposal and the Subcontract                        - page 5

Appendix IV: List of Historic Preservation Consultants                              - page 19

Appendix V: Architectural Salvage in Iowa                                           - page 38

Appendix VI: Sample Scope of Work for Intensive Architectural and Historical Survey - page 45

Appendix VII: MOA Project Report and Payment Request                               - page 51




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       Appendix I: MOA CONTRACT MANAGEMENT CONTACTS
FEMA Representative (FEMA HP):
Jeff Carr
Lead Historic Preservation Specialist
FEMA, Iowa Recovery Center
12008 Ridgemont Drive
Urbandale, Iowa 50323-2317
540-597-4669
jeff.carr@dhs.gov

FEMA Public Assistance – Group Supervisor (FEMA PA-GS)
Kathy McCarthy
Group Supervisor-Public Assistance
Iowa Recovery Center-Cedar Rapids
Desk 319-832-3151
Cell 515-333-3468
kathy.mccarthy@dhs.gov

State Historic Preservation Office Representative (SHPO) – Lead Contact
Jeremy Ammerman
Architectural Historian for disaster recovery efforts
State Historic Preservation Office
State Historical Society of Iowa
State Historical Building
600 E. Locust
Des Moines, Iowa 50319-0290
(515) 281-4129
jeremy.ammerman@iowa.gov

IHSEMD Historic Preservation Representative (IHSEMD HP) – Lead Contact
Marlys Svendsen, Historic Project Specialist
Iowa Homeland Security & Emergency Management
Iowa Recovery Center
4149 120th St.
Urbandale, Iowa 50323
715/469-3300
marlys.svendsen@iowa.gov

IHSEMD Contract Reviewer (IHSEMD CR):
John K. Vavra, Project Specialist
State Demolition and Debris Team
Iowa Homeland Security & Emergency Management
Department of Public Defense
7105 NW 70th Ave., Camp Dodge Bldg. W-4
Johnston, IA 52101
(515) 979-2559
john.vavra@iowa.gov
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Appendix II: Check List A - for MOA Projects involving Consultant
             Services
FEMA HP = FEMA Historic Preservation Representative
SHPO = State Historic Preservation Office Representative
IHSEMD HP = IHSEMD Historic Preservation Representative
IHSEMD CR = Contract Reviewer
FEMA PA-GS = FEMA Public Assistance – Group Supervisor
Lead Contact = assigned from SHPO or IHSEMD

    _____1. Lead Contact assigned from SHPO or IHSEMD HP to coordinate MOA project with
            SUB-APPLICANT.
    _____2. SUB-APPLICANT receives signed copy of MOA for Project File from FEMA HP.
    _____3. SUB-APPLICANT receives and signs PW version including MOA, project scope of
            work and budget estimate from IHSEMD CR.
    _____4. SUB-APPLICANT prepares draft RFP and consultant sub-contract for MOA project
            based on MOA project scope of work and sample RFP and sub-contract (Appendix III).
    _____5. SUB-APPLICANT prepares list of consultants for distribution of RFP.
    _____6. SUB-APPLICANT submits draft RFP and sub-contract to Lead Contact for distribution
            to FEMA HP, SHPO, IHSEMD HP, and IHSEMD CR
    _____7. SUB-APPLICANT finalizes RFP after receipt of approval of RFP and recommended
            changes from Lead Contact
    _____8. SUB-APPLICANT distributes RFP to at least three SOI qualified consultants.
    _____9. SUB-APPLICANT receives MOA project proposals from consultants and completes
            reviews with assistance of Lead Contact. Additional review assistance may be provided
            by FEMA HP, SHPO, and IHSEMD HP at SUB-APPLICANT’s request.
_____10. SUB-APPLICANT informs selected consultant; notifies other consultants of decision
         promptly.
_____11. SUB-APPLICANT processes contract through local contract approval process.
_____12. SUB-APPLICANT submits one original signed copy of consultant contract to FEMA HP
         and a one copy of the signed contract to the Lead Contact, who will distribute copies to
         SHPO, IHSEMD CR, FEMA PA-GS and IHSEMD HP.
_____13. SUB-APPLICANT completes MOA project(s) according to scope of work and in
         accordance with schedule(s) in contract including submittals of all draft versions (digital
         and/or hard copies) of products identified in the MOA to Lead Contact. Copies of all draft
         products will be shared by the Lead Contact with FEMA HP, SHPO and IHSEMD HP.
_____14. Partial payments to consultant may be made up to 90% of the sub-contract amount prior to
         completion of the MOA project. Partial payment requests are to be submitted by the SUB-
         APPLICANT to the Lead Contact. Such payments shall be based on progress reports
         submitted by the SUB-APPLICANT to the Lead Contact that identify draft or final
         products completed by the consultant, percentage of project completed, and/or hours
         worked and expenses incurred. Copies of sub-contractor invoices should be included with
         partial payment requests.
_____15. Lead Contact will review and approve partial payment request based on acceptance of
         progress reports and delivery of draft/final products after consulting with FEMA HP,
         SHPO, or IHSEMD HP within five business days, and forward payment request to
         IHSEMD CR for processing within five business days.

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_____16. SUB-APPLICANTS may request reimbursement for administrative costs of paid staff
         members involved in administering the MOA and MOA project. For such requests, SUB-
         APPLICANTS shall maintain supporting documentation and associated tracking for grant
         purposes. No reimbursements may be requested for donated labor.
_____17. Once the MOA is signed, partial payment(s) for demolition costs of historic resources
         covered by the MOA may be made up to 90% of the demolition contract(s) prior to
         completion of the MOA contract. All demolition payment requests to be submitted to
         IHSEMD CR.
_____18. At the conclusion of the MOA project(s), SUB-APPLICANT submits a final report to the
         Lead Contact along with required copies of final products as specified in MOA. The
         Lead Contact will distribute the final report and final products to FEMA HP, SHPO, and
         IHSEMD HP.
_____19. Upon receipt of final products, FEMA HP submits a letter of acceptance to SUB-
         APPLICANT indicating completion of required MOA stipulation(s). Copies of acceptance
         letter will be distributed to SHPO, IHSEMD HP, IHSEMD CR, and FEMA PA-GS.
         Copy of letter also to be placed in SUB-APPLICANT project file.
_____20. IHSEMD CR will be authorized to make final payment due on MOA costs within 10
         business days of receipt of a letter of acceptance from FEMA HP.
_____21. IHSEMD CR will then initiate final closeout of the entire PW with which the subject
         MOA is associated.
_____22. Final payment at closeout of all remaining costs will be sent directly from IHSEMD to
         SUB-APPLICANT.




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Appendix II: Check List B - for MOA Projects involving Construction
             Projects
FEMA HP = FEMA Historic Preservation Representative
SHPO = State Historic Preservation Office Representative
IHSEMD HP = IHSEMD Historic Preservation Representative
IHSEMD CR = Contract Reviewer
FEMA PA-GS = FEMA Public Assistance – Group Supervisor

     _____1. Lead Contact assigned from SHPO or IHSEMD HP to coordinate MOA project with
             SUB-APPLICANT.
     _____2. SUB-APPLICANT receives signed copy of MOA for Project File from FEMA HP.
     _____3. SUB-APPLICANT receives and signs PW version including MOA, project scope of
             work and budget estimate from FEMA PA-GS.
     _____4. SUB-APPLICANT prepares draft Scope of Work and sub-contract for MOA project
             based on MOA project scope of work and sample RFP and sub-contract (Appendix III).
     _____5. SUB-APPLICANT prepares list of contractors for distribution.
     _____6. SUB-APPLICANT submits draft Scope of Work and sub-contract to Lead Contact for
             distribution to FEMA HP, SHPO, IHSEMD HP, and IHSEMD CR
     _____7. SUB-APPLICANT finalizes Scope of Work after receipt of approval of RFP and
             recommended changes from Lead Contact
     _____8. SUB-APPLICANT distributes RFP to at least three qualified contractors.
     _____9. SUB-APPLICANT receives MOA project bids and completes reviews with assistance
             of Lead Contact. Additional review assistance may be provided by FEMA HP,
             SHPO, and IHSEMD HP at SUB-APPLICANT’s request.
_____10. SUB-APPLICANT informs selected contractor; notifies other contractors of decision
         promptly.
_____11. SUB-APPLICANT processes contract through local contract approval process.
_____12. SUB-APPLICANT submits one original signed copy of consultant contract to FEMA HP
         and a one copy of the signed contract to the Lead Contact, who will distribute copies to
         SHPO, IHSEMD CR, FEMA PA-GS and IHSEMD HP.
_____13. SUB-APPLICANT completes MOA project according to scope of work and in accordance
         with schedule in contract and all applicable SOI standards. Photographs of project WORK
         are to be completed during and/or after completion of project work in order to document
         the project.
_____14. Partial payments to the contractor may be made up to 90% of the sub-contract amount prior
         to completion of the MOA project. Partial payment requests are to be submitted by the
         SUB-APPLICANT to the Lead Contact. Such payments shall be based on progress
         reports submitted by the SUB-APPLICANT to the Lead Contact that identify work items
         completed, percentage of project completed, and/or hours worked and expenses incurred.
         Copies of contractor billings to the SUB-APPLICANT should be included with progress
         reports. Copies of sub-contractor invoices should be included with partial payment
         requests.
_____15. Lead Contact will review and approve partial payment request based on acceptance of
         progress reports after consulting with FEMA HP, SHPO, or IHSEMD HP within five
         business days, and forward payment request to IHSEMD CR for processing within five
         business days.

                                                8
_____16. SUB-APPLICANTS may request reimbursement for administrative costs of paid staff
         members involved in administering the MOA and MOA project. For such requests, SUB-
         APPLICANTS shall maintain supporting documentation and associated tracking for grant
         purposes. No reimbursements may be requested for donated labor.
_____17. Once the MOA is signed, partial payment(s) for demolition costs of historic resources
         covered by the MOA may be made up to 90% of the demolition contract(s) prior to
         completion of the MOA contract. All payment requests submitted to IHSEMD CR and
         FEMA PA-GS.
_____18. At the conclusion of the MOA project(s), SUB-APPLICANT submits a final report that
         includes photographs of the completed project. The Lead Contact will distribute the final
         report to FEMA HP, SHPO, and IHSEMD HP. If necessary, a site inspection of the
         completed MOA project will be scheduled by the Lead Contact, FEMA HP, SHPO,
         and/or IHSEMD HP.
_____18. Upon submittal and acceptance of the final report, FEMA HP submits a letter of
         acceptance to SUB-APPLICANT indicating completion of required MOA stipulation(s).
         Copies of acceptance letter will be distributed to SHPO, IHSEMD HP, IHSEMD CR, and
         FEMA PA-GS. Copy of letter also to be placed in SUB-APPLICANT project file.
_____19. IHSEMD CR will be authorized to make final payment within 10 business days of receipt
         of letter of acceptance from FEMA HP and complete closeout for the MOA.




                                                9
         Appendix III: Request for Proposal and the Subcontract

                                    REQUEST FOR PROPOSAL

 The City of                        (or                     County), hereinafter referred to “Applicant”,
 was awarded an opportunity to conduct a
                                                                                                    .
 Applicant is now requesting any qualified ______________consultant, hereinafter referred to as
 “Proposer”, to submit bids to the Applicant (and Historic Preservation, if applicable) on this project.

 Name of the Proposal:                                                 SERVICES

 Date of Issuance:                     Monday,                , 2010

 Deadline for Questions:               Monday,                , 2010 at 4:00 p.m., CDT

 Deadline for Proposal Submittal:      Monday,                , 2010 at 4:00 p.m., CDT

 Submit Sealed Proposal to:            SEALED RFP FOR                         SERVICES

 Address exactly as stated→ → →
                          →            City Hall or County Administrative Building
                                       City Clerk’s Office/ County            ‘s Office
                                                        Street
                                                       , IA

 Method of Submittal:                  Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals)

 Contact Person, Title:                                       Project Manager
 E-mail Address:

 Phone Numbers:                        Phone:

 Background

 Applicant is seeking proposals for                           services in connection with:

A.     Acquisition and demolition of properties under the §404 Hazard Mitigation Grant Program
       (HMGP) Property Acquisition Project, or

B.     §403 Demolition Program, or both.

 The project involves the demolition of properties significantly affected by the flood event of June
 2008. The Iowa Homeland Security and Emergency Management Division (HSEMD) and the Federal
 Emergency Management Agency (FEMA) have approved the Applicant’s project to demolish a total
 of       parcels. Of the      parcels,               parcels have historic significance and are
 included in the accompanying Memorandum of Agreement (MOA). All bid proposals must provide
 for the completion of work outlined in the applicable stipulations of the MOA among FEMA, SHPO,
 IHSEMD and (Applicant) respectively, attached hereto and incorporated herein by reference.

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Questions on the project or the consultant's responsibilities should be directed to the Project Director
at the above address.

The Applicant reserves the right to accept or reject any or all proposals and to waive any
 informalities or irregularities in proposals if such waiver does not substantially change
the offer or provide a competitive advantage to any Proposer.

The Applicant is not responsible for delays occasioned by the U.S. Postal Service, the
internal mail delivery system of the Applicant, or any other means of delivery employed
by the Proposer. Similarly, the Applicant is not responsible for, and will not open, any
proposer responses that are received later than the date and time stated above. Late
proposals will be retained in the RFP file, unopened. No responsibility will be attached to
any person for premature opening of a proposal not properly identified.

Proposals will be opened on Monday,                 , 2010 at 5:30 pm (our clock) Central
Time in                                             ,               ,               . The
main purpose of this opening is to reveal the name(s) of the Proposer(s), not to serve as a
forum for determining the awarded proposal(s). Proposals will be evaluated promptly
after opening. After an award is made, a proposal summary will be sent to all companies
who submitted a proposal. Proposal results will not be given over the telephone.
Proposals may be withdrawn any time prior to the scheduled closing time for receipt of
proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar
days thereafter.

                                 INSTRUCTIONS TO PROPOSERS

The Proposal shall include a signature page. A company representative who is authorized
to bind the company will sign on behalf of the company to indicate to the City that you
have read all provisions of the RFP and agree to all terms and conditions except as
described below under “Important Exceptions to Contract Documents.” Applicant
reserves the right to reject any or all proposals, and to accept in whole or in part, the
proposal, which, in the judgment of the proposal evaluators, is the most responsive and
responsible proposal.

[OPTIONAL REQUIREMENT: The Proposer must provide a certificate of professional liability
(errors and omissions) insurance coverage in a minimum amount of $           per claim and $
         in aggregate, and must maintain such coverage in force at all times during the term of the
service agreement.]

This Request for Proposal does not commit the Applicant to make an award, nor will the Applicant
pay any costs incurred in the preparation and submission of proposals, or costs incurred in making
necessary studies for the preparation of proposals.

Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted
proposal any exceptions to, or deviations from, the minimum proposal requirements, and any
exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in
evaluating the proposals. Any exceptions should be noted on the Signature Page. Companies are
cautioned that exceptions taken to this RFP may cause their proposal to be rejected.
                                                    11
Incomplete Information - Failure to complete or provide any of the information requested in this
Request for Proposal, including references, and/or additional information as indicated, may result in
disqualification by reason of "non responsiveness".

                              SPECIAL TERMS AND CONDITIONS

Scope of Work

Applicant is seeking a qualified                           to complete a                     .
The services to be performed under this Contract shall consist of the following:




All services must be performed in accordance with all applicable codes and ordinances of the
Applicant’s accepted standards of the work, as well as all applicable State regulations. All services are
to be performed by a person who meets the Secretary of the Interior’s Professional Qualification
Standards for                .

The work set forth in the Memorandum of Agreement dated _________ for the City/County of
_________ (Applicant) is to be engaged under the normal and customary procurement and contracting
procedures of:

____ the Applicant or
____ the Applicant's designee: _________________                 ___

Completion of the                                 and production of all necessary documents or reports
associated with the                           .


Coordinate all services with relevant City staff and demolition contractors, if necessary.

If applicable, ensure all demolitions or construction projects requiring archaeological monitoring take
place in conformity with all Federal Emergency Management Agency (FEMA) and State Historic
Preservation Office (SHPO) requirements as related to archaeological monitoring of those
demolitions. Produce all necessary documents or associated reports to demonstrate compliance with
the archaeological requirements set forth in the Section 106 letter written by
dated                   , 2009, and the SHPO letter written by                       dated
        , 2009 copies of which letters are included as Exhibit “D”.

At the request of the Applicant, given with reasonable advance notice, attend meetings of the
Applicant relative to the work set forth in this Agreement.

                                                      12
Provide other services as requested by the Applicant as may be necessary to implement the Project.

Provide the above-described services on an as-needed basis, without assurance of regularity in the
frequency of transactions, the number of transactions that may be handled concurrently, or the total
number of transactions.

Silence of Specifications – Commercially accepted practices shall apply to any detail not covered in
this specification and to any omission of this specification. Any omission or question of interpretation
of the specification that affects the performance or integrity of the service being offered shall be
addressed in writing and submitted with the Proposal.


Term of Contract

The initial term of the Contract shall be for          (         ) months, anticipated to be
                        , 2010 to                     , 20   .

The Applicant and the Contractor may renew the original Contract for             (      ) month time
periods by mutual agreement. Thirty (30) days notice must be given to renew the Contract for
additional increments.

A Contract, approved by the Applicant and signed by the                   , shall become the
document that authorizes the Contract to begin, assuming the insurance requirements have been met.
Each section contained herein, any addenda and the response (Proposal) from the successful bidder
shall also be incorporated by reference into the resulting Contract.

No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to
renew beyond the initial period and the Contractor requests a price increase, the Contractor shall
provide documentation on the requested increase. The Applicant reserves the right to accept or reject
price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the
future performance of the Contract.

The total actual expenses allowed by the project budget, including any renewal extensions thereof,
shall not exceed $                   .

Agreement Forms

After award, the Proposer will be required to enter into a written contract with the Applicant that is
substantially in the form attached hereto as Exhibit “A”. If a Proposer intends to request that the
Applicant enter into any different agreement form in connection with the award of this Contract, the
form must be submitted with the proposal for review by the Applicant’s legal counsel during the
evaluation of proposals.

Proposers are advised that in the event any such alternate agreement contradicts the Applicant’s
requirements, the proposal may be rejected due to the contradiction unless Proposer indicates deletion
of such contradicting clauses or acceptance of the Applicant’s form of agreement.



                                                    13
If no agreement form is included with the proposal, no such form will be approved by the Applicant
during the evaluation or award processes, or following award of Contract.

Terms of Payment

Services authorized under this Contract shall be submitted on a monthly basis and will be paid upon
receipt of an original invoice within thirty (30) days and after services are delivered and accepted.

For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services
provided and allowable expenses incurred.

All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US
mail to: Applicant’s                        Department, attn:                             Project,
                      Street,              , IA 5         .

Applicant has the right, at its discretion, to deny payment for any work by any Contractor if the total
actual expenses allowed by the project budget, including any renewal extensions thereof, exceed
$35,000. The Contractor is not obligated to continue performance of services under this Agreement or
otherwise incur costs in excess of the total actual expense allowed herein unless a written amendment
to the Contract is mutually agreed to by the Applicant and the Contractor, reflecting both parties’
acceptance of the revised total actual expenses.

The Applicant may withhold payment for reasons including, but not limited to, the following:
unsatisfactory job performance or progress, defective work, disputed work, failure to comply with
material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be
filed or other reasonable cause.

Government-Mandated Provisions

Because this project activity is funded in whole or in part by the Federal Government, or an Agency
thereof, Federal Law requires that the Applicant’s contracts relating to the project include certain
provisions. Depending upon the type of work or services provided and the dollar value of the resultant
contract, some of the provisions set forth in this Section may not apply to the Proposer or to the work
or services to be provided hereunder; however, the provisions are nonetheless set forth to cause this
Contract to comply with Federal Law. Parenthetical comments in the following paragraphs are taken
from 44 CFR § 13.36(i).

        A.     Remedies. In the event that the Proposer defaults in the performance or observance of
any covenant, agreement or obligation set forth in this Agreement, and if such default remains uncured for
a period of           days after notice of default has been given by Applicant to Proposer, then
Applicant may take any one or more of the following steps, at its option:

       a. by mandamus or other suit, action or proceeding at law or in equity, require Proposer to
          perform its obligations and covenants hereunder, or enjoin any acts or things which may be
          unlawful or in violation of the rights of the Applicant hereunder, or obtain damages caused to
          the Applicant by any such default;

       b. have access to and inspect, examine and make copies of all books and records of Proposer
          which pertain to the project;
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        c. make no further disbursements, and demand immediate repayment from Proposer of any
           funds previously disbursed under this Agreement;

        d. terminate this Agreement by delivery to Proposer of written notice of termination; and/or

        e. take whatever other action at law or in equity may be necessary or desirable to enforce the
           obligations and covenants of Proposer hereunder, including but not limited to the recovery of
           funds.

No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive
the right of Applicant to enforce the same or to obtain relief against or recover for the continuation or
repetition of such breach or violation or any similar breach or violation thereof at any later time or times.
In the event that Applicant prevails against Proposer in a suit or other enforcement action hereunder,
Proposer agrees to pay the reasonable attorneys’ fees and expenses incurred by Applicant.

        B.      Termination for Cause and for Convenience. Applicant may choose to terminate this
Agreement at any time by delivering to Proposer                  days’ advance written notice of
intent to terminate.

       C.     Proposer shall comply with Executive Order 11246 of September 24, 1965, entitled
“Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as
supplemented in Department of Labor regulations (41 CFR Chapter 60). (Applies to all construction
contracts awarded in excess of $10,000 by grantees and their contractors or subgrantees)

       D.      Proposer shall comply with the Copeland “Anti-Kickback” Act (18 U.S.C. 874) as
supplemented in Department of Labor regulations (29 CFR Part 3). (Applies to all contracts and
subcontracts for construction or repair)

        E.      Proposer shall comply with the Davis-Bacon Act (40 U.S.C. 276a to 276A-7) as
supplemented by Department of Labor regulations (29 CFR Part 5). (Applies to construction contracts
in excess of $2,000 awarded by grantees and subgrantees when required by federal grant program
legislation, but does not apply to projects paid for with disaster funding)

       F.      Proposer shall comply with Sections 103 and 107 of the Contract Work Hours and
Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29
CFR Part 5). (Applies to construction contracts awarded by grantees and subgrantees in excess of
$2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or
laborers)

        G.     Patent Rights and Copyrights. With respect to any discovery or invention which arises
or is developed in the course of or under this Agreement, the Proposer is responsible for complying
with requirements pertaining to patent rights, as defined by the awarding agency. With respect to any
publication, documents, or data that arises or is developed in the course of or under this Agreement,
the Proposer is responsible for complying with requirements pertaining to copyright, as defined by the
awarding agency.

       H.     Access to Documents. Proposer shall exercise best efforts to maintain communication
with Applicant’s personnel whose involvement in the project is necessary or advisable for successful
                                                      15
and timely completion of the work of the project, including but not limited to the closing of specific
transactions. Communications between the parties shall be verbal or in writing, as requested by the
parties or as dictated by the subject matter to be addressed. During the term of this Agreement and for
the ensuing record-retention period, Proposer shall make any or all project records available upon
reasonable request, and in any event within two (2) business days of request, to Applicant, Iowa
Homeland Security and Emergency Management Division (HSEMD), the Federal Emergency
Management Agency (FEMA), the Comptroller General of the United States, and any other agency of
state or federal government, or the duly authorized representatives of any of the foregoing, that has
provided funding or oversight for the project, for the purpose of making audit, examination, excerpts
and/or transcriptions. For purposes of this section, “records” means any and all books, documents,
papers and records of any type or nature that are directly pertinent to this Agreement. Proposer agrees
to furnish, upon termination of this Agreement and upon demand by the Applicant, copies of all basic
notes and sketches, charts, computations, and any other data prepared or obtained by the Proposer
pursuant to this Agreement, without cost and without restrictions or limitation as to the use relative to
specific projects covered under this Agreement. In such event, the Proposer shall not be liable for the
Applicant’s use of such documents on other projects.

       I.      Retention of Documents. Proposer shall maintain all project records for a minimum
period of three (3) years after the date of final payment for services rendered under this Agreement.

       J.      The Proposer shall comply with all applicable standards, orders, or requirements issued
under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33
U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part
15). (Applies to contracts, subcontracts, and subgrants of amounts in excess of $100,000)

       K.       Energy Efficiency Standards. The Proposer shall comply with mandatory standards
and policies relating to energy efficiency that are contained in the State Energy Conservation Plan
issued pursuant to the Energy Policy and Conservation Act (Pub. L. 94–163, 89 Stat. 871). [53 FR
8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995].



Project Director


Date




                                                   16
                         SUBCONTRACT WITH CONSULTANT

A CONTRACT FOR CONSULTING SERVICES TO ASSIST


IN THE PREPARATION OF


This agreement, entered into this               day of            , 2010,
by and between

                                                                               ,
hereinafter referred to as the APPLICANT and


hereinafter referred to as CONTRACTOR; witnesseth:

In order to accomplish the objectives of a



the APPLICANT and the CONTRACTOR for considerations and other conditions below, agree as
follows:


   1. The APPLICANT will pay the CONTRACTOR an amount not to exceed
      for services and expense reimbursement under this contract. The CONTRACTOR will be paid
      at a rate of                     per hour. The number of hours spent by the CONTRACTOR in
      fulfilling the terms of this Contract shall be reflected on a billing(s) submitted to the
      APPLICANT. The billing shall specify hours by date and project phase.

   2. The CONTRACTOR agrees to assist the APPLICANT in the performance of


       as follows:

       A. The CONTRACTOR will

            as specified in the attached Contract between the APPLICANT, Federal Emergency
            Management Agency, Iowa Homeland Security & Emergency Management Department
            and the State Historical Society of Iowa, hereinafter referred to as the Contract.

       B. The APPLICANT may provide suitable people, hereinafter referred to as "volunteers," to




                                                17
    C. The CONTRACTOR will train the volunteers, if the APPLICANT provides them, in the
       proper techniques for
          __________________

    D. The CONTRACTOR will also periodically review the work product produced by the
       volunteers to determine its quality, and the CONTRACTOR will conduct additional
       training of the volunteers as necessary to maintain the quality of their work product as
       required by the Contract.

         The CONTRACTOR will prepare

         as required by the Contract.

3. The APPLICANT shall reimburse the CONTRACTOR for automobile mileage, meals, and
   lodging necessary to complete the duties and responsibilities of the Contract. The rate of
   reimbursement for mileage will be                                                         per mile,
                 for meals each day, and        for lodging each night.

4. The terms of this agreement shall begin upon the execution of this contract by the Chief Elected
   Official (Mayor/Chairman of the County Board of Supervisors) and shall terminate on the terms
   specified in the Memorandum of Agreement.

5. The APPLICANT may terminate this agreement at any time by giving notice by certified mail to
   the CONTRACTOR at

   In that event, equitable adjustment shall be made for all work completed prior to termination.
   The adjustment shall be based upon the number of hours as certified by the CONTRACTOR
   times the hourly rate, plus expenses.

6. The CONTRACTOR may terminate this agreement by giving a 21-day notice by certified mail to
   the Chief Elected Official (Mayor/Chairman of the County Board of Supervisors). In that event,
   equitable adjustment shall be made for all work completed prior to termination. The adjustment
   shall be based on the number of hours worked as certified by the CONTRACTOR times the
   specified hourly rate, plus expenses.

7. Reproduction and use of the reports and documentation produced from this agreement shall be at
   the discretion of the APPLICANT and the terms of the Memorandum of Agreement.

8. The CONTRACTOR'S obligation and duties under this Contract shall not be assigned without
   the permission of the APPLICANT.

9. In performing the functions set forth in this agreement, it is understood and agreed that the
    CONTRACTOR is an independent CONTRACTOR and that all work performed hereunder
    shall be conducted in a professional and satisfactory manner. Furthermore, the CONTRACTOR
    shall hold harmless the APPLICANT for any injury or damage caused by the acts or omissions
    of the CONTRACTOR on employees or agents and the CONTRACTOR agrees to indemnify
    the APPLICANT for any such injury or damages.


                                                18
10. This certification is required by Section 1352, Title 31, U.S. Code. The sub-grantee certifies, to
the best of his or her knowledge and belief that:

   (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
      undersigned, to any person for influencing or attempting to influence an officer or employee
      of any agency, a Member of Congress, any officer or employee of Congress, or an employee
      of a Member of Congress in connection with the awarding of any Federal contract, the
      making of any Federal grant, the making of any Federal loan, the entering into of any
      cooperative agreement, and the extension, continuation, renewal, amendment, or modification
      of any Federal contract, grant, loan, or cooperative agreement.

   (2) If any funds other than Federal appropriated funds have been paid or will be paid to any
      person for influencing or attempting to influence an officer or employee of any agency, a
      Member of Congress, an officer or employee of Congress, or an employee of a Member of
      Congress in connection with this Federal contract, grant, loan or cooperative agreement, the
      undersigned shall complete and submit Standard Form 1963 “Disclosure Form to Report
      Lobbying,” in accordance with instructions.

   (3) The undersigned shall require that the language of this certification be included in the award
      documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts
      under grants, loans, and cooperative agreements) and that all sub-recipients shall certify
      accordingly.

   This certification is a material representation of fact upon which reliance was placed when this
   transaction was made or entered into. Submission of this certification is a prerequisite for
   making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any
   person who fails to file the required certification shall be subject to civil penalty of not less than
   $10,000 and not more than $100,000 for each such failure.

11. Other Government-Mandated Provisions. Because this project activity is funded in whole or in
part by the Federal Government, or an Agency thereof, Federal Law requires that the Applicant’s
contracts relating to the project include certain provisions. Depending upon the type of work or
services provided and the dollar value of the resultant contract, some of the provisions set forth in
this Section may not apply to the Proposer or to the work or services to be provided hereunder;
however, the provisions are nonetheless set forth to cause this Contract to comply with Federal
Law. Parenthetical comments in the following paragraphs are taken from 44 CFR § 13.36(i).

  (1) Remedies. In the event that the Proposer defaults in the performance or observance of any
      covenant, agreement or obligation set forth in this Agreement, and if such default remains
      uncured for a period of             days after notice of default has been given by Applicant to
      Proposer, then Applicant may take any one or more of the following steps, at its option:

       a. by mandamus or other suit, action or proceeding at law or in equity, require Proposer to
          perform its obligations and covenants hereunder, or enjoin any acts or things which may be
          unlawful or in violation of the rights of the Applicant hereunder, or obtain damages caused
          to the Applicant by any such default;

       b. have access to and inspect, examine and make copies of all books and records of Proposer
          which pertain to the project;
                                                  19
    c. make no further disbursements, and demand immediate repayment from Proposer of any
       funds previously disbursed under this Agreement;

    d. terminate this Agreement by delivery to Proposer of written notice of termination; and/or

    e. take whatever other action at law or in equity may be necessary or desirable to enforce the
       obligations and covenants of Proposer hereunder, including but not limited to the recovery
       of funds.

    No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage
    or waive the right of Applicant to enforce the same or to obtain relief against or recover for the
    continuation or repetition of such breach or violation or any similar breach or violation thereof
    at any later time or times. In the event that Applicant prevails against Proposer in a suit or
    other enforcement action hereunder, Proposer agrees to pay the reasonable attorneys’ fees and
    expenses incurred by Applicant.


(2) Termination for Cause and for Convenience. Applicant may choose to terminate this
    Agreement at any time by delivering to Proposer                      days’ advance
    written notice of intent to terminate.

(3) Proposer shall comply with Executive Order 11246 of September 24, 1965, entitled “Equal
    Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and
    as supplemented in Department of Labor regulations (41 CFR Chapter 60). (Applies to all
    construction contracts awarded in excess of $10,000 by grantees and their contractors or
    subgrantees)

(4) Proposer shall comply with the Copeland “Anti-Kickback” Act (18 U.S.C. 874) as
    supplemented in Department of Labor regulations (29 CFR Part 3). (Applies to all contracts
    and subcontracts for construction or repair)

(5) Proposer shall comply with the Davis-Bacon Act (40 U.S.C. 276a to 276A-7) as
    supplemented by Department of Labor regulations (29 CFR Part 5). (Applies to
    construction contracts in excess of $2,000 awarded by grantees and subgrantees when
    required by federal grant program legislation, but does not apply to projects paid for with
    disaster funding)

(6) Proposer shall comply with Sections 103 and 107 of the Contract Work Hours and Safety
    Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations
    (29 CFR Part 5). (Applies to construction contracts awarded by grantees and subgrantees in
    excess of $2,000, and in excess of $2,500 for other contracts which involve the employment
    of mechanics or laborers)

(7) Patent Rights and Copyrights. With respect to any discovery or invention which arises or
    is developed in the course of or under this Agreement, the Proposer is responsible for
    complying with requirements pertaining to patent rights, as defined by the awarding agency.
    With respect to any publication, documents, or data that arises or is developed in the course

                                              20
       of or under this Agreement, the Proposer is responsible for complying with requirements
       pertaining to copyright, as defined by the awarding agency.

   (8) Access to Documents. Proposer shall exercise best efforts to maintain communication with
       Applicant’s personnel whose involvement in the project is necessary or advisable for
       successful and timely completion of the work of the project, including but not limited to the
       closing of specific transactions. Communications between the parties shall be verbal or in
       writing, as requested by the parties or as dictated by the subject matter to be addressed.
       During the term of this Agreement and for the ensuing record-retention period, Proposer shall
       make any or all project records available upon reasonable request, and in any event within
       two (2) business days of request, to Applicant, Iowa Homeland Security and Emergency
       Management Division (HSEMD), the Federal Emergency Management Agency (FEMA), the
       Comptroller General of the United States, and any other agency of state or federal
       government, or the duly authorized representatives of any of the foregoing, that has provided
       funding or oversight for the project, for the purpose of making audit, examination, excerpts
       and/or transcriptions. For purposes of this section, “records” means any and all books,
       documents, papers and records of any type or nature that are directly pertinent to this
       Agreement. Proposer agrees to furnish, upon termination of this Agreement and upon
       demand by the Applicant, copies of all basic notes and sketches, charts, computations, and
       any other data prepared or obtained by the Proposer pursuant to this Agreement, without cost
       and without restrictions or limitation as to the use relative to specific projects covered under
       this Agreement. In such event, the Proposer shall not be liable for the Applicant’s use of such
       documents on other projects.

   (9) Retention of Documents. Proposer shall maintain all project records for a minimum period
       of three (3) years after the date of final payment for services rendered under this Agreement.

   (10) The Proposer shall comply with all applicable standards, orders, or requirements issued
        under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean
        Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
        Agency regulations (40 CFR Part 15). (Applies to contracts, subcontracts, and subgrants of
        amounts in excess of $100,000)

   (11) Energy Efficiency Standards. The Proposer shall comply with mandatory standards and
        policies relating to energy efficiency that are contained in the State Energy Conservation
        Plan issued pursuant to the Energy Policy and Conservation Act (Pub. L. 94–163, 89 Stat.
        871). [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19,
        1995].

IN WITNESS, WHEREOF THE PARTIES HERETO HAVE CAUSED THIS AGREEMENT TO BE
EXECUTED THIS

                                          DAY OF                             , 2010.


CONTRACTOR                                         CHIEF ELECTED OFFICIAL



                                                 21
Appendix IV: SOI Qualified Consultants
available online at: http://www.iowahistory.org/historic-preservation/technical-assistance/archaeological-and-
historical-consultants.html




                                                         22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Appendix V: Architectural Salvage
In Iowa

     1) The Salvage Barn
           Iowa City Landfill, Iowa City 52246
           http://www.ic-fhp.org/salvagebarn.html
           1-319-351-1875

     2) Heritage Trust Preservation Station Architectural Salvage
            923 Osborn Street, Burlington
            http://www.burlington.lib.ia.us/Heritage%20Trust/PresStation.htm
            319-753-3127

     3) Home Recycling Exchange Inc.
           805 SE 14th Ct, Des Moines 50317
           http://www.homerecycling.org/
           (515) 282-9296

     4) West End Architectural Salvage
           22 SW 9th Street, Des Moines 50309
           http://westendarchsalvage.com/
           1-515-243-0499

     5) Mid America Architectural Salvage
           1079 Elm Street, Dubuque 52001
           http://www.midamericasalvage.com
           563-585-2933

     6) Barn Savers
           Guttenberg 52052
           http://www.iowabarnsavers.com
           563-252-3541

     7) Found Things
           520 E Grand Avenue, Des Moines
           http://www.foundthingsdsm.com
           (515) 282-3241

     8)   Historical Bricks Inc.
             2050 Glendale Road Iowa City, 52245
              http://www.historicalbricks.com
             319-354-5251

     9)   ND Millwork Salvage and Sales
             209 W. Broadway, Paullina 51046
             http://www.oldwoodwork.com/
             712-949-9375

                                                   41
10) Architectural Rescue Shop at the Jipp
       519 West 8th Street, Davenport 52803
       http://grgdavenport.com/
       563-326-3290

11) Old Lumber Yard
       508 East Platt Street, Maquoketa 52060
       http://theoldlumberyard.com/
       563-652-6578

12) Phoenix Recycling
       4764 NE 22nd Street, Des Moines 50313
       http://www.phoenixrecycling.net
       515-323-5886

13) Restore- Cedar Valley
       725 North Center Point Road, Hiawatha 52233
       http://www.cvhabitat.org
       319-294-1500

14) Restore- Council Bluffs
       645 9th Avenue, Council Bluffs 51501
       http://www.habitatcb.org/page5.asp
       712-256-4594

15) Restore- Des Moines
       2341 2nd Avenue, Des Moines 50313
       http://dmhabitatrestore.org/
       515-309-0224

16) Restore- Iowa City
       2401 Scott Blvd. SE, Iowa City 52240
       http://www.iowavalleyhabitat.org/restore.main.cfm
       319-337-8949

17) Restore- Mason City
       1411 S Taft, Commercial Park Road, Mason City 50401
       http://www.habitatnci.org/restore.html
       641-423-1688

18) Restore- Quad Cities
       3629 Mississippi Avenue, Ste B, Davenport 52807
       http://www.restoreqc.org/
       563-391-4949

19) Restore- Sioux City
       3400 Highway 75, Sioux City 51102
       http://siouxlandhabitat.org/restore/index.html
       712-255-6244

                                              42
      20) Restore- Waterloo
             803 West 5th Street, Waterloo 50702
             http://www.heartlandhfh.org/restore.htm
             319-235-9946

      21) Waste Commission of Scott County
            11555 110th Avenue, (County Road Y-48) Davenport 52804
            http://www.wastecom.com/index12d8.html?option=com_content&task=view&id=14&Itemid
            =41
            563-381-1300

      22) Preservation Salvage
             911 Main Street, Keokuk 52632
             No website
             319-524-5636

      23) Furniture Doctor
             13 5th Street, Spencer 51301
             No Website
             712-262-4320

      24) Habitat for Humanity Restore- North West Corridor
             PO Box 754, Spirit Lake 51360
             http://www.habitat.org/cd/kit/homepage.aspx?page=janbowles
             712-336-4700

Others Outside of Iowa

Chicago

      25) Architectural Artifacts
             4325 North Ravenswood, Chicago, IL 60613
             http://architecturalartifacts.com/
             773-348-0622

      26) Cook County Demolition Sales
             Glenview, Il 60025
             http://demolitionsales.com/
             847-795-9139

      27) Salvage One- Architectural Salvage Warehouse
              1840 West Hubbard Street, Chicago IL, 60622
              http://www.salvageone.com/
              312-733-0098




                                                  43
Twin Cities

       28) Architectural Antiques
              1330 Quincy Street Northeast, Minneapolis MN 55413
              http://www.archantiques.com/
              612-332-8344

       29) City Salvage
               507 First Avenue Northeast, Minneapolis MN 55413
               http://citysalvage.com/
               612-627-9107

       30) Guilded Salvage
               4430 Lyndale Avenue North, Minneapolis MN 55412
               http://www.guildedsalvage.com/about.html
               612-789-1680

       31) Bauer Brothers Salvage Inc.
              2432 Second Street, Minneapolis, MN 55441
              http://www.bauerbrotherssalvage.com/
              612-521-9492

 Indianapolis

       32) Tim & Avi’s Salvage Store
              2442Central Avenue, Indianapolis, IN 46205
              http://www.architecturalantiques.net
              317-925-6071

       33) White River Salvage
              104 West Main Street, Centerville IN 47330
              http://www.whiteriversalvage.com/index.shtml
              765-855-1908

       34) Docs Architectural Salvage and Reclamation Services
              1325 West 30th Street, Indianapolis IN 46208
              http://docsarchitecturalsalvage.com/
              317-924-4000

       35) Colonial Antiques
               5000 West 96th Street, Indianapolis IN 46268
               http://antiquearchitectural.com/
               317-8732727

       36) Eric’s Architectural Salvage and Antiques
               1012 Prospect Street, Indianapolis IN 46203
               http://ericssalvage.com/
               317-685-0113


                                                    44
Kansas City

       37) Antiques and Oddities Architectural Salvage of Kansas City
               2045 Broadway, Kansas City MO 64108
               http://www.aoarchitecturalsalvage.com/
               816-283-3740

       38) Foundation Architectural Reclamation
              1221 Union Street, Kansas City MO 64101
              http://www.foundationkc.com/
              816-283-8990

       39) Urban Mining Homewares
              3924 Walnut Street, Kansas City MO 64111
              http://www.urbanmininghomewares.com/index.html
              816-529-2829

       40) Seldom Found Architecturals
               1107 Hickory Street, Kansas City MO 64101
               http://seldomfound.com/
               816-471-2099

Omaha

       41) A & R Salvage & Recycling
              2820 Vinton Street, Omaha NE 68105
              http://arsalvage.com/
              402-346-4470

       42) Second Chance Antiques
               1116 Jackson Street, Omaha NE 68102
              No website
              402-346-4930

Milwaukee

       43) Salvage Heaven
               206 E Lincoln Ave, Milwaukee WI 53207
               http://www.salvageheaven.com/
               414-482-0286

       44) IM Salvage Company
               737 W Cleveland, Milwaukee WI 53207
               http://imsalvageco.com/
               414-645-8733

       45) Brillion Collection
                845 East Glenbrook Road, Milwaukee WI 53217
                http://www.victorianwallpaper.com/
                414-352-6971
                                                   45
Quad Cities (Illinois)

       46) Native Woods
               530 20th Street, Rock Island IL 61201
               No Website
               309-788-3355

       47) Carlsons Barnwood Company
               8066 North 1200th Avenue, Cambridge IL 61238
               http://www.carlsonsbarnwood.com/
               309-522-5550

Other Midwest Salvage

       48) Materials Unlimited
              2 West Michigan Avenue, Ypsilanti MI 48197
              http://materialsunlimited.com/
              800-299-9462

       49) North Shore Architectural Antiques
              616 2nd Avenue, Two Harbors MN 55616
              http://www.north-shore-architectural-antiques.com/index_files/page0003.htm
              218-834-0018

       50) Urban Evolutions
              867 Valley Road, Menasha WI 54952
              http://www.urbanevolutions.com/salvage_home.htm
              920-380-4149

       51) Deconstruction Incorporated
              1010 Walsh Road, Madison WI 53714
              http://deconstructioninc.org/
              608-224-8759


If you have questions please contact:

       Jeremy Ammerman
       Architectural Historian
       State Historical Society of Iowa
       Jeremy.ammerman@iowa.gov
       515-281-4129




                                                       46
Appendix VI: Sample Scope of Work for Intensive Architectural and
             Historical Survey Project
A. SCOPE OF WORK

The City of Adel (City) [substitute SUB-APPLICANT] in conjunction with Adel Historic
Preservation Commission (Adel HPC) [substitute local historic preservation commission or other
interested parties], will conduct an intensive historic and architectural survey and evaluation
project. The project area is the downtown commercial district [substitute the area defined in the
MOA], encompassing the buildings surrounding the Dallas County Courthouse, also known as
the Courthouse Square. The area includes: the buildings on Main Street, a block west and east of
the Square; on Court Street, a block west of the square; and on 9th Street South from the Square
to the Depot and the Glove and Bonnet Factory. There are about 60 buildings in the survey area.

In 1997, the Adel HPC and Adel Partners participated in a survey and evaluation training project
provided by the Iowa Historic Preservation Office and Iowa MainStreet Program. This
participation resulted in a preliminary survey report, prepared by consultant, Molly Naumann,
which proposed the following four historic contexts for evaluating properties in the downtown
commercial district: “Impact of “County Seat Designation”, “The Railroad”, “The Racoon
River”, and “Adel Brickworks, Brick Streets, and Commercial Architecture around the Square”.
The project will involve developing these four contexts as well as others that become evident as a
result of research undertaken during the project.

The purpose of project is to [check your MOA] develop appropriate historic contexts for evaluation; to
document historic resources in the survey area; and to identify properties that are eligible for listing in the
National Register of Historic Places individually or as contributing to one or more historic districts. Each
identified resource will be evaluated in terms of both architectural and historical significance. A local
determination of National Register eligibility will be made for each property (either individually or as part
of a district). An Iowa Site Inventory form will be completed for each property, incorporating the appropriate
maps and at least one black and white photograph of each resource. If it is determined that a historic district
exists, boundaries will be clearly defined. No National Register nominations will be prepared as a part of
this survey and evaluation phase; nominations will be prepared as a part of a later phase.

All work on the project will meet the “Secretary of the Interior's Standards for Identification and Evaluation”,
Federal Register, dated 9/29/83; the guidelines outlined in National Register Bulletins # 24 and 39..

The City of Adel will send a Request for Proposals to a minimum of three Historic Preservation Professionals
who meet the Secretary of the Interior’s Professional Qualifications Standards for historian and/or architectural
historian. Using locally developed selection criteria, the City [substitute SUB-APPLICANT] in conjunction
with other interested parties will review the Proposals and select a consultant who will be hired for the project.

After a consultant is hired, one or more meetings will be held. The public will be invited, with specific
invitations to all owners of the buildings in the survey area, all members of Adel Partners, and members of city
government. At these meetings, the consultant will give an overview of the project objectives and survey
process. At these meetings or in follow-up sessions, the consultant will train volunteers, if applicable to
conduct the archival and field research necessary to develop the historic contexts in the identification phase of
the project. Volunteers will also be taught to complete Iowa Site Inventory forms, take photographs, and
prepare maps. Volunteers will be trained to search archival resources for information about each building in the
project area. Archival resources will include county and local histories, fire insurance maps, newspapers, and
historic photographs contained in the Adel Historical Museum, Dallas county Conservation Forest Park
                                                        47
Museum, Dallas County Courthouse, State Historical Society of Iowa Library and other sources. Trained
volunteers will also complete the product development stage, including completing the Iowa Site inventory
forms, attaching maps and photographs, labeling photographs, preparing photographic logs, and filing data in
the city’s property inventory.

The consultant will provide the expertise for conducting the research, research data evaluation, and
documentation and report preparation. In addition, the consultant will train volunteers and will evaluate the
materials researched in the identification stage in terms of both architectural and historic significance, and will
identify and develop the historic contexts for Adel. The consultant will make a recommendation of potential
National Register eligibility for each property, either individually or as part of a district and determine clearly
defined boundaries for the district. The consultant will prepare the draft and final copy of the report in Multiple
Property Document format, including introduction, discussion of the historic contexts and property types,
summary of the survey and evaluation, and recommendations. At the conclusion of the project, the consultant
will present the project results at a concluding public meeting.

The local project director will be Vickie Moorhead, City Manager of Adel. She will manage city staff that
provide daily administrative support and clerical services including communication and coordination activities
such as mailings and phone calls for meetings, preparing final products (inventory forms, logs, reports), and
preparing match documentation, and book-keeping of grant expenses. Ms. Moorhead will also be liaison with
the consultant.

The Adel Historic Preservation Commission/Adel Partners will form a project coordinating Committee. This
committee will serve as the “board of directors” coordinating activities between consultant, project director, and
volunteers or subcommittees conducting specific project tasks. Volunteers for the project will come from the
City [substitute SUB-APPLICANT], interested parties and the interested public. The project coordinating
committee will assume responsibility for key project tasks: publicity and public meetings; volunteer recruitment
and training, following up on volunteer archival research, field documentation, and historical documentation
preparation; and tracking volunteer hours.

The City [substitute SUB-APPLICANT]will be responsible for furnishing the public with a draft copy of the
report for review and comment. The draft report must be complete when submitted for review. In the event
that major revisions are required, the State may request, a revised draft report for review at no additional cost to
the State. In the event that a revised draft is required, it will be due 30 days after the State requests the revised
draft. Changes directed by the State shall be made prior to submission of the final report. Comments made by
the City [substitute SUB-APPLICANT]will also be incorporated in the final report.

B. PRODUCTS

     The STATE will furnish the following:

1.   Copies of How to Complete the Iowa Site Inventory Forms,
2.   Copies of Iowa Site Inventory forms,
3.   One Historic-Architectural database (HADB) encoding form,
4.   Copies of National Register Bulletins 16b, 24, 39 and the Multiple Property Document Form
5.   Monthly progress reporting forms.

     The City [substitute SUB-APPLICANT]will prepare the following products:

1.   Two (2) copies of the draft Request For Proposals (RFP) to send to consultants;
2.   A minimum of six (6) final copies of the RFP;
3.   Three (3) copies of the draft subcontract agreement with the consultant;
4.   Four(4) copies of the fully executed subcontract agreement with the consultant;
5.   Three (3) copies of a research design outlining the project activities and schedule;
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6.    The title page of the draft and final report and any other publications produced for this project will carry
      the following acknowledgments:

      “This Project has been funded through the Federal Emergency Management Agency in response to the
      2008 Flood Recovery Efforts with the assistance from the State Historical Society of Iowa, and the Iowa
      Homeland Security & Emergency Management Department, under provisions of the National Historic
      Preservation Act of 1966; the opinions expressed herein are not necessarily those of the Department of the
      Interior”


      "This program received Federal funds from FEMA. Regulations of the U.S. Department of the Interior
      strictly prohibit unlawful discrimination in Federally Assisted Programs on the basis of race, color,
      national origin, age or handicap. Any person who believes he or she has been discriminated against in any
      program, activity, or facility operated by a recipient of federal assistance should write to: Director, Equal
      Opportunity Program, U.S. Department of the Interior, National Park Service, 1849 C Street NW, D.C.
      20240."

7.    Three (3) draft copies of survey report; the report will follow the format of a Multiple Property Cover
      Document;
8.    Two (2) finished sets of typed Iowa Site Inventory forms for each architectural property, each set with at
      least one black and white photographic print enclosed in a Print-File type plastic sleeve;
9.    One black and white photograph will be taken of each surveyed property; two contact sheets and one set of
      negatives for each roll of black and white film used during the survey;
10.   For any colored slides or digital images taken for the survey, prepare a copy;
11.   Two (2) typed copies of "Photograph/Catalog Field Sheet" for each roll of black and white or colored slide
      film;
12.   A minimum of twelve (12) copies of the final project report, to include 11 bound copies and one unbound,
      print-ready master copy;
13.   Two (2) copies of one page report summarizing project results.
14.   A completed, typed Historic-Architectural Data Base (HADB) encoding form for summarizing report
      information.

The City [substitute SUB-APPLICANT]will distribute the products as follows:

1.    One draft copy of the RFP and one draft copy of the consultant subcontract will be sent to the FEMA,
      SHPO and IHSEMD representatives, for review, comment and approval; the SUB-APPLICANT will retain
      one copy of each draft for its file;
2.    One copy of the RFP will be sent to FEMA, SHPO and IHSEMD representatives; a minimum of three
      copies will be sent to three different consultants, and the City [substitute SUB-APPLICANT]will keep the
      final copy for their file,
3.    One copy of the fully executed consultant subcontract will be sent to the STATE, one copy will be sent to
      the consultant, one copy will be sent to FEMA, and the City [substitute SUB-APPLICANT]will retain one
      copy for its file.
4.    One copy of a research design outlining the project activities and schedule will be submitted to the STATE
      for comment and approval, the City [substitute SUB-APPLICANT]will retain one copy for its file;
5.    A draft copy of the survey report accompanied by a letter from the Adel Historic Preservation Commission
      indicating they have received a draft copy for review will be submitted to the STATE; One copy of the
      draft survey report should be reviewed by Adel Historic Preservation Commission; One copy should be
      made available for public review and comment;
6.    A sample of five to ten completed Iowa Site Inventory forms for review will be submitted to the STATE
      when the draft survey report is submitted for review;


                                                          49
7.    One finished set of typed Iowa Site Inventory forms with black and white photos in Print-File plastic
      sleeves will be submitted to the STATE; City [substitute SUB-APPLICANT]will keep a set of Iowa Site
      Inventory forms for its property inventory file ;
8.    One contact sheet and negatives for each roll of black and white film, filed in a Print File print and
      negative preserver will be sent to the STATE; for the City [substitute SUB-APPLICANT]will keep the
      second contact sheet; Consult the STATE for alternative digital photograph requirements.
9.    A copy of all color slides taken, filed in Print File slide preservers, will be submitted to the STATE; the
      City [substitute SUB-APPLICANT]will keep a set of slides of the sites; Consult the STATE for alternative
      digital photograph requirements.
10.   A typed "Photographic/Catalog Field Sheet" accompanying each roll of black and white and color film will
      be submitted to the STATE; the City [substitute SUB-APPLICANT]will keep a set of completed sheets
      for its file; Consult the STATE for alternative digital photograph requirements.
11.   City [substitute SUB-APPLICANT]will keep five bound copies of the final report for its inventory; the
      STATE will receive one print-ready, unbound master copy and six (6) bound copies;
12.   One copy of the one-page report, summarizing the project results, as required for all grant-funded activities
      will be submitted to the STATE; the City [substitute SUB-APPLICANT]will keep one copy for its file.
13.   A completed Historic - Architectural Data Base (HADB) encoding form for summarizing report
      information will be given to the STATE.

C. Schedule

         Work under this contract will begin in the May of 2003, upon signing of the contract by the SUB-
         APPLICANT and the State. The City [substitute SUB-APPLICANT]is expected to begin work on the
         project within 20 days of receiving a copy of the fully executed contract, signed by the SUB-
         APPLICANT and the State. The contract will end on or before June 30, 2004. Early completion of
         contract activities and submission of contract products is encouraged. Deadlines for contract activities
         are as follows:

         May 1
         The City [substitute SUB-APPLICANT] will return all three copies of the contract, bearing the chief
         elected-official's signature, to the State no later than May 1, 2003.

         May 15
         State will return one fully executed copy to City [substitute SUB-APPLICANT] no later than May 15,
         2003.

         June 1, 2003
         City [substitute SUB-APPLICANT] will submit Request for Proposal (RFP) and draft consultant
         subcontract to state for review and comment.

         June 15, 2003
         State will return RFP and subcontract with recommended revisions, if needed.

         July 15, 2003
         Request bids from consultants. City [substitute SUB-APPLICANT] will select consultant, sign contract
         and submit signed contract to State.

         August 15, 2003
         Project Director, Consultant, and volunteers begin work on project.

         September 1, 2003
         City [substitute SUB-APPLICANT] will submit project research design for state review, comment and
         approval.
                                                        50
September 15, 2003
State will provide City [substitute SUB-APPLICANT] with comment on research design.

September-October
Compile information and do photographic work.

March 1, 2004
Consultant submits draft report and sample inventory sheets and photographs to the State for review
and comment. City [substitute SUB-APPLICANT] provides the public with a copy of the draft report
for review and comment.

April 1, 2004
State sends the City [substitute SUB-APPLICANT] review comments on draft products.

June 30, 2004
City [substitute SUB-APPLICANT] submits the following final products: copies of the final report, site
sheets, photographic record sheets, photographs and slides, one page project report, completed HADB
form and Request for Reimbursement with documentation




                                              51
             Appendix VII: MOA Project Report and Payment Request

Applicant:                                      Lead Contact:

MOA Execution Date (date of signing by last signatory):

MOA Expiration Date (contract period from MOA execution date):

MOA Project:

MOA Project Director:
              Email:
             Phone:

Is this a Progress Report:               or Final Report:                   ? check one

Describe work covered for this MOA Project Report and Payment Request: (Note: for consultant services
projects, include steps completed in project schedule in contract, percent of overall work completed and/or
specific products identified in MOA; for construction projects also include photos of work in progress and/or
completed)




Is the Sub-Applicant satisfied        dissatisfied          with consultant/contractor’s work? If not satisfied,
describe problem(s).



s work likely to be completed on schedule per required MOA completion date?                  Yes           No
If no, describe why:


Is a contract extension requested and if so, provide a proposed date?

Is this a         Progress payment or                     Final payment ? check one

Amount Requested:                     (attach copies of billing statements, invoices, and receipts included).


Signed by:
                Project Director:                            (type)                Date

Report Approved by:
                      Lead Contact                                                Date

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