Statewide
e-Filing Solution
1
Solution Overview
Court
User
DCSS
User
Pre-allocated
Case Numbers
For DCSS
2
XML Data Exchange Elements
• CSE generates one XML file per
document that is being submitted for filing
to the courts.1 These XML files contain
needed data elements as well as an
embedded PDF image.
• Courts send XML files in the same format
to CSE once documents have been filed
or rejected.1
1 These XML files will be bundled together in ZIP files, with one ZIP file per court.
3
XML Data Exchange Elements
• XML follows the Global Justice XML Data
Model (GJXDM) standard.
• From http://it.ojp.gov/jxdm: “[GJXDM] is
intended to be a data reference model for
the exchange of information within the
justice and public safety communities.”
4
XML Data Exchange Elements
• CSE sends the following types of information in
each XML file:
– Court Case Participant Names
– Document Title and Generation Date
– Embedded Document Image (in PDF format)
– Document-specific information:
• Court Caption Header fields
• Dependent Fields (for S&C form sets)
• Proof of Service fields (for Proof of Service form sets)
.
5
XML Data Exchange Elements
• Once a court files or rejects a document, the
court creates an XML response file for CSE
which contains all original information plus:
– The document status (Filed or Rejected)
– For filed documents:
• The file date
• The court case number if one has been assigned by the court
• The updated document image containing the file date, file
stamp, court clerk‟s signature, etc.
– For rejected documents:
• The rejection date
• The rejection reason
6
Network Connectivity
Court 1
County 1
DTS
EBHC
County 2
County 3
Court 2
Court 3
7
Network Connectivity
Document
Court Management
User System
DCSS
User
Pre-allocated Court
Case Numbers User
For DCSS
Case
Management
System
8
Counties Utilizing e-Filing Solution
• Six e-Filing Counties
– Orange February „08
– Riverside March „08
– San Diego August „08
– San Joaquin October „08
– Los Angeles November ‟08
– San Bernardino January ‟09
9
CSE e-Filing Form Sets
• 13 e-File Form Sets
– Summons and Complaint
• Initial, Amended and Supplemental
– Amended Proposed Judgments
– Defaults
– Proof of Service
• LCSAs and courts can determine which of
the 13 form sets they wish to exchange
10
CSE e-Filing Screen Layouts
• CA Superior Court Detail Page
• Form Set Parameter Detail Page
• Legal Action Detail Page
11
CA Superior Court Detail Page
12
CA Superior Court Detail Page
Cont‟d.
13
Form Set Parameter Detail Page
14
Legal Action Detail Page
15
e-Filing Report
• LGL-201 e-File Report
– Generated based upon date range
– Information on the report includes:
• CSE and court case number
• Form set type
• CP and NCP names
• Status of the legal action
– Filed
– Rejected by Court
– Generated
– Error
16
E-Filing Future
• Interface with Administrative Office of the
Court‟s statewide court case management
system (CCMS)
– Transition existing six e-Filing counties
– Establish e-File interface exchange with
additional counties
– Add new exchanges to the interface
• 22 potential new exchanges considered
17
E-Filing Contact Information
• For further information, please contact:
– Diane Van Vliet, Project Manager
• Diane.vanvliet@dcss.ca.gov
• (916) 464-3267
– Kelly York, Supervisor
• Kelly.york@dcss.ca.gov
• (916) 464-3223
18