EmergencyGuide 09-30-2010

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Natural Resources Research Institute

Emergency Guide
Duluth, Minnesota

Revised: 9/30/2010
Readiness:
Read the EMERGENCY GUIDE several times. Be familiar with your building’s floor plan
and evacuation routes. Participate in practice fire drills and safety training programs.
Report all work-related injuries, illnesses, and hazardous material spills or accidents.

Prepare yourself and your family at home so they will know what to do, where to go, and
how to cope until you are able to get home.

KNOW LOCATION, RESPONSIBILITIES, AND POLICIES FOR THE FOLLOWING:

 EMERGENCY INFORMATION (manuals, telephone numbers)
 TELEPHONES
 EMERGENCY EVACUATION ROUTES
 FIRE ALARMS AND EXTINGUISHES
 FIRST AID KITS
 EYE WASH / SAFETY SHOWERS
 SAFE ROOM LOCATIONS
 MEETING ROOM POLICIES
 INCIDENT COMMANDER
 ASSISTANT INCIDENT COMMANDER
 FLOOR COORDINATORS
 WORK AREA REPRESENTATIVES
 EXTERNAL MEETING LOCATIONS
Call Procedures:
If case of an emergency, the following employees of NRRI
should be notified. When dialing within the building, please dial
9 first to get an outside line

NOTE: 9-9-1-1 and 9-1-1 will both dial emergency
response.
Steve Johnson, Building, Chemical, Safety and Security Issues
218-720-2715 (work)
218-341-2340 (cell phone)

Dr. Michael J. Lalich, Director
218-720-4297 (work)
218-525-4677 (home)
218-341-1254 (cell)

Mahjoub Labyad, Laboratory Issues
EHSO @UMD
218-726-7273 (work)

Laura Lott, Work Place Safety Issues
EHSO @UMD
218-726-6917 (work)

Andrew Kimbal, Chemical Issues
EHSO @UMD
218-726-6764 (work)

Trish Sodahl, Associate Administrator
218-720-4207 (work)
218-384-4768 (home)
218-384-4768 (cell phone)

WHEN TO CALL 9-1-1
 FIRE
 MAJOR MEDICAL EMERGENCY (LIFE THREATENING):
 Severe bleeding
 Head injuries
 Broken/dislocated joints or bones (other than fingers or toes)
 Heart attack/severe chest pains
 Unconscious and/or not breathing

 CRIME IN PROGRESS
 BOMB THREAT
 HAZARDOUS MATERIAL SPILLS AFTER HOURS (4:30 PM- 7:45 AM)

EMERGENCY NUMBERS
 MEDICAL 911 or 9-911
 FIRE 911 or 9-911
 BOMB THREATS 911 or 9-911
 POLICE DEPT. 911 or 9-911
 BIOLOGICAL SPILL 726-7139 or 726-6764
 RADIOACTIVE SPILL 726-7139 or 726-6764
 CHEMICAL SPILL 726-7139 or 726-6764
 UTILITY INTERRUPTION 726-8262
 FLOODING 726-8262

OTHER USEFUL NUMBERS
 UMD Health Services 726-8155
 Poison Control Center 800-222-1222
 Indoor Air Quality 720-2715 Steve Johnson
 Asbestos Concerns 720-2715 Steve Johnson, or 726-6332 Mark Liske
 Severe Weather 729-6697 National Weather Service
 Safety Issues 720-2715 Steve Johnson, or 726-7139 UMD EHS
 Chemical Waste 720-2715 Steve Johnson, or 726-6764 Andrew Kimball

WHEN TO CALL ENVIRONMENTAL HEALTH AND SAFETY (EHS):
 CHEMICAL SPILLS / EXPOSURES 726-6764 or 343-9645 Andy Kimball,
 BIOHAZARD SPILLS / EXPOSURES 726-7273 or 343-9645
 RADIATION SPILLS /EXPOSURES

GIVE THE FOLLOWING INFORMATION:
 WHAT – Type of problem or injury
 WHERE – Location of emergency
BUILDING NAME AND ADDRESS: Natural Resources Research Institute,
5013 Miller Trunk Hwy, Duluth 55811
ROOM NUMBER AND FLOOR
 HOW – Describe the emergency. How did it happen? (step by step)
 WHO – Victim information
 Number of ill, injured, or threatened
 Approximate age(s)
 Room number of their location
 Condition of victim
 CONTACT – Phone Number
STAY ON THE PHONE. Give the phone number to be used to call you back. Emergency
instructions may be given or more information needed.
LOCAL HOSPITAL’S
 St Luke’s Hospital Emergency Room 249-5616
 St. Mary’s-Duluth Clinic Emergency Room 786-4357
Medical Resources:
IF INJURY/ ILLNESS IS AN EMERGENCY, DIAL 911 FOR IMMEDIATE
ASSISTANCE

After Hours, Weekends or Holidays Minor Injuries
St. Mary’s Medical Center/Emergency Care UMD Health Services
and Trauma Center
218-726-8155
218-786-4000
615 Niagara Court
407 East Third Street
Duluth, Minnesota 55812
Duluth, Minnesota 55805
Monday through Friday
Sunday through Saturday
8:00 a.m. – 4:30 p.m.
24-Hours a day
Summer Hours: 9:00 a.m. – 3:00 p.m.

Occupational Health/Medicine Serious Burn Injuries
St. Luke’s Occupational Health
Miller-Dwan Medical Center- Burn Unit
218-249-6822
218-786-2815
4702 Grand Avenue
TTY Hearing Impaired: 218-786-5950
Duluth, Minnesota 55807
502 East Second Street
Monday through Friday
Duluth, Minnesota 55805
8:00 a.m. – 4:30 p.m.

Duluth Clinic Occupational Medicine
218-786-3392
400 East Third Street
Duluth, Minnesota 55805
Monday through Friday
8:00 a.m. – 4:30 p.m.
Conference Rooms:
EVACUATION PROCEDURES AND POLICIES:

 WHEN SCHEDULING A MEETING, SUPPLY THE RECEPTIONIST WITH A LIST
OF ANTICIPATED GUESTS THAT WILL BE ATTENDING THE MEETING
 DO NOT EXCEED CONFERENCE ROOM CAPACITY:
 Rm 245 = 20 Rm 227 = 20 Rm 301 = 30 Rm 435 = 50 Rm 401 = 30
 FOR SAFETY AND SECURITY REASONS, ENSURE YOUR MEETING FALLS
WITHIN THE TIMES THE BUILDING IS OPEN TO THE PUBLIC 8:00 AM-4:30 PM
 ENSURE ALL GUESTS HAVE SIGNED IN AT THE FRONT LOBBY AND
RECEIVED AND HAVE EQUIPPED THEIR VEHICLE WITH A PARKING PASS
 ALL GUESTS MUST RECEIVE A VISITORS PASS OR IDENTIFICATION THAT IS
TO BE DISPLAYED AT ALL TIMES WHILE IN THE BUILDING
 ALL GUESTS SHOULD BECOME FAMILIAR WITH EVACUATION PROCEDURES
 ALL GUESTS MUST SIGN OUT AT THE LOBBY WHEN MEETING HAS ENDED
 ENSURE ALL GUESTS ARE ACCOUNTED FOR IN THE EVENT OF AN
EMERGENCY EVACUATION
 NO SMOKING IS ALLOWED IN ANY OF THE CONFERENCE ROOMS
 EVACUATION ROUTES:
 Rm 245 DOWN NORTH (PRIMARY) AND WEST STAIRWELLS
 Rm 227 DOWN NORTH AND WEST (PRIMARY) STAIRWELLS
 Rm 301 DOWN NORTH AND SOUTH (PRIMARY) STAIRWELLS
 Rm 435 DOWN NORTH AND SOUTH (PRIMARY) STAIRWELLS
 Rm 401 DOWN NORTH AND SOUTH (PRIMARY) STAIRWELLS

NOTE: ROOMS 435 AND 301 ARE THE ONLY WHEELCHAIR
ACCESSIBLE CONFERENCE ROOMS
Security:
 NORMAL OPERATING HOURS: MONDAY-FRIDAY 8:00 AM-4:30 PM

FOR ACCESS AFTER HOURS, CONTACT CENTRAL ADMINISTRATION TRISH
SODAHL 720-4207, FOR APPROVAL

 I.D. BADGE REQUIRED AND TO BE VISIBLE ON PERSON AT ALL TIMES WHEN
INSIDE BUILDING AND OUTER GATED AREA. EMPLOYEES MUST WEAR
UNIVERSITY-ISSUED “U-CARD.” GUESTS MUST SIGN IN AT FRONT DESK AND
WEAR VISITOR BADGE.

 KEEP OFFICE AND LAB DOORS CLOSED AND LOCKED WHEN UNOCCUPIED.

 WHEN EXITING BUILDING AT NIGHT AND ON WEEKENDS, BE SURE OUTSIDE
DOORS LATCH BEHIND YOU.

 ACCORDING TO THE UNIVERSITY OF MINNESOTA, THE BOARD OF
REGENTS REGULATES THE POSSESSION AND CARRYING OF
WEAPONS BY MEMBERS OF THE UNIVERSITY COMMUNITY AND BY
OTHERS WHEN ON UNIVERSITY PROPERTY.
Section 1 of the Policy Statement
The Board of Regents is charged with the constitutional responsibility to
adopt laws and policies for the governance of the University of Minnesota. In
order to achieve the University’s teaching, research, and public service
emissions, the Board considers it essential that all persons feel safe and be
free from violence, threats, and intimidation when on University property or
attending University functions and events. Accordingly, the Board hereby
regulates the possession and carrying of weapons by members of the
University community and by others when on University property.

The entire document can be found on the University’s website:
http://www1.umn.edu/regents/policies/administrative/Possession_CarryingWe
apons.pdf


Fire:
Fire preparedness is the responsibility of each individual. Smoke, heat and toxic gases
from fires are the most common cause of fire-related deaths and injuries. Be aware that
these deadly fire elements rise and collect at ceiling levels, pushing cooler, cleaner air
toward the floor. Be prepared in case of a fire: locate building exits, fire extinguishers,
and become familiar with the fire alarm procedures. For more information contact your
department safety representative, Steve Johnson ext. 2715, or Mahjoub Labyad, UMD
Environmental Health and Safety, (218)726-7273.

YOU DISCOVER FIRE OR SEE SMOKE:

 ALERT anyone in immediate danger.
 CONFINE the fire by closing the doors around it.
 PULL ALARM. These are located next to all exit doors, and at various locations
around the building on every floor. (See building maps for specific locations.)
 CALL 9-1-1 from the nearest safe telephone and provide the following
information:
 Building name and address: Natural Resources Research Institute, 5013 Miller
Trunk Hwy, Duluth
 Room or location of fire
 Your name, location and phone number
 FIGHT SMALL FIRES ONLY if you are knowledgeable in the use of fire
extinguishers and there are several people available to assist.
 LEAVE THE BUILDING by the nearest safe exit. Do not attempt to use the
elevator. Move to the REAR PARKING LOT, AWAY FROM THE BUILDING.
 REPORT to your Area Representative for a head count, inform them if you
know of any person or group of persons that cannot be accounted for, or may
possibly be trapped in the building

YOU HEAR THE FIRE ALARM OR SOMEONE INFORMS YOU OF A FIRE:
 FEEL THE DOOR. If cool, exit the room; walk quickly to the nearest safe exit
to the rear or side of the building. DO NOT RUN and DO NOT use the elevator
 ALERT others to the emergency on your way out.
 LEAVE the building and move away from the building entrance.
 REPORT to your Area Representative for a head count, inform them if you
know of any person or group of persons that cannot be accounted for, or may
possibly be trapped in the building
 DO-NOT re-enter the building until the all-clear is given by the assistant
incident commander.


Green House Alarm, Front Desk
Response/Procedure:

ALARM DURING THE DAY:
If an alarm goes off during the workday (M-F 8:00-4:30), the alarm company will
contact us at the NRRI. We are to:
Contact:
1. Steve Johnson Ext. #2715 (if not available go to #2 or #3)
2. Tom Levar Ext #4333
3. Craig Maly Ext #4322
4. In the event none of these people are available, please call campus
police (726-7000)

ALARM AFTER HOURS:
If an alarm goes off after office hours, the alarm company is to immediately notify
campus police and they are to respond to the NRRI to investigate.

Please note, custodian personnel are NOT responsible to investigate.

Per Mar Security Company:
Central Station Service
218-722-1234 or 1-800-227-9805
UMD Secured Door Data Base 726-6357
Duties:
Incident Commander (Front)
Incident Commander is an interface between Assistant Incident
Commander and Emergency Responders. This individual should report to
the front of the building in the event of an emergency evacuation. The
Incident commander is responsible for collecting information on the cause
and location of the emergency, location of any persons remaining in the
building or those that may require special rescue, etc. and conveying that
information to the emergency responders. They will assist the responders in
gaining access to areas of the building as requested. They will transmit the
“all clear” to the assistant incident commander when the emergency
responders have determined that no further danger exists and alarms have
been reset.

Assistant Incident Commanders (Rear)
Assistant Incident Commander is an interface between Floor
Coordinators and the Incident Commander. In the event of an emergency
evacuation this individual should report to the rear of the building. They
should convey via walkie-talkie, collected information from the floor liaisons to
the Incident Commander located at the front of the building.

Floor Coordinators
Floor Coordinators are an interface between Work Area Representative
and the Assistant Incident Commander. They are responsible for collecting
information about the incident and conveying it to the Assistant Incident
Commander. This includes any information about the location of the
emergency in the building, any known information on the extent of damage,
location of any persons known to be remaining inside of the building or any
other information that can be obtained from employees who have evacuated
the building.

Work Area Representative
Work Area Representatives are an interface between Floor Coordinators
and the Employees that have evacuated. They are responsible for collecting
information about the incident and conveying it to the floor coordinators. Work
Area Representative should take notice of the people working in their vicinity
and verify if anyone whom they have seen that day, did not exit the building.
Flow Chart
Campus Police Incident Commander Hermantown
#911 1. Steve Johnson 720-2715 Volunteer Fire
or 2. Chris Heim 720-4247 Department or
Facilities 3. Julie Heinz 720-4272
Management
Hermantown First
#726-8262 Responders #911

Assistant Incident
Commander
st nd
1 ,2 , or 3rd alternate

1st Floor 2nd Floor 3rd Floor Mezzanine 4th Floor
Coordinators Coordinators Coordinators Coordinators Coordinators

Bob Vatalaro Julie Heinz Sue Marturano Greg Grunwald Margy Bell

1st Floor Work 2nd Floor Work 3rd Floor Work Mezz. Work 4th Floor Work
Representatives Representatives Representatives Representative Representatives

Trish Sodahl Dan Breneman
Scott Johnson Paul Meysemburg Elaine Ruzucki
Steve Kossett Bill Berguson Sue Hendrickson Katy Feldt
Igor Kolmitsyn
Steve Hauck

Chris Heim
Biohazard Exposure/Spills:
Biohazard procedures apply to all employees with reasonably anticipated contact
with body fluids, blood, infectious waste, or other potentially infectious material.
Any body fluid may contain microorganisms capable of transmitting disease. All
procedures involving blood or potentially infectious materials must be performed in a
manner than minimizes splashing, spraying, and aerosolization of these substances.
For more information about biohazards, call the University Biosafety Officer at (612) 626-
5621.

BIOHAZARD EXPOSURE:

 FLUSH or RINSE wound with water for at least 5 minutes.
 IF PRICKED WITH A NEEDLE: MILK wound to induce bleeding, then wash with
soap and water for 5 minutes.
 REMOVE CONTAMINATED CLOTHING, wash skin and replace with clean
clothing.
 REPORT to UMD Environmental Health and Safety (218) 720-7273.

BIOHAZARD SPILLS:

To clean up yourself or with custodial help: If more help is needed:
 CHECK for exposure.  CHECK for exposure.
 PROTECT BODY put on protective  UTILIZE spill carts located in Rm. 112
clothing (gloves, safety goggles or Rm 138-A, 107
glasses, and lab coat.)
 DO NOT TRACK spill through building.
 FLUSH spilled material with 1 to 10
 TAPE OFF the spill area or CLOSE the
dilution of bleach or Wescodyne
door.
(betadine). Leave it on for 30 minutes.
 POST person by door to prevent re-
 WIPE down all equipment and surfaces.
entry.
 DISPOSE of contaminated material as
 CALL UMD Environmental Health and
biohazardous waste.
Safety at (218) 726-7273.
 WASH hands with soap and warm
 AFTER HOURS call 9-1-1.
water.
Radiation Contamination/Spills:
When a person is involved in a radioactive spill, he or she is at risk of both receiving
external exposure and becoming contaminated from the radioactive material. Personnel
who work with radioactive materials must have previous experience and formal training
in the use of radioactive materials. Information on required safety training, record-
keeping, procedures for working with radioactive materials, safe handling practices,
exposure monitoring and evaluation, can be found on the web at www.dehs.umn.edu

RADIATION SPILLS: DO NOT attempt spill clean up.

 SECURE THE AREA. Restrict access to the room and notify all people in the room to
go to a clean area within the room and not to leave until they have been surveyed by
the proper authorities.
 IMMEDIATELY notify UMD Environmental Health and Safety at (218) 726-7139 or
Andrew Kimball (218) 726-7273 during regular working hours, if no answer, Facilities
Management at (218) 726-8262. After Hours (218) 343-9645. Weekends and Holidays
9-1-1
 PROVIDE a brief description of the nature of the spill
 Quantity of Radioactive Material Spilled.
 Type of Isotope Spilled (32P, 35S, 1251, 3H, C14…)
 Extent of Contamination (clothing, material, equipment)
 Location: Natural Resources Research Institute, 5013 Miller Trunk Hwy, Duluth, 218/720-
4294. Give Room and Telephone Number of your exact location if possible
 DECONTAMINATE PERSONNEL. If radioactive material is on the skin or clothing,
follow instructions below regarding Personal Radiation Contamination.
 PREVENT THE SPREAD: Place absorbent pads (paper towels, universal absorbent)
around the edge of the spill. Confine the potentially contaminated personnel to a clean
area within the room until Radiation Protection Division surveys and releases them.

PERSONAL RADIATION CONTAMINATION:

 REMOVE gloves and all potentially contaminated clothing and place in a plastic bag.
 WASH contaminated skin with soap and water.
 NOTIFY Radiation Protection Division at (218) 726-6764 Monday- Friday 8AM-
4:30 PM or 9-1-1 evenings, weekends, or holidays.
 SURVEY contaminated skin and repeat wash if still contaminated.
 PERSON ASSISTING must wear gloves. Put fresh gloves on after clothing removal
and prior to handling contaminated person again
 OBTAIN medical attention as required, alert medical staff and Radiation Protection
Division staff if injured person is contaminated

Chemical Exposure/Spills:
CHEMICAL EXPOSURE:

 REMOVE VICTIMS from spill area to fresh air (but do not endanger your own life by
entering areas with toxic gases). Do Not Return To The Spill Area
 REMOVE contaminated CLOTHING.
 FLUSH skin or eyes with running COLD water for a minimum of 15 minutes.
 LARGE BODY AREAS: wash off chemicals with mild detergent and water.
DO NOT USE neutralizing chemicals, cunguents, creams, lotions or salves.
 GET MEDICAL ATTENTION for victims by calling 9-1-1.
 TELL medical personnel exactly what chemicals are involve, locate MSDS’s, for
medical personnel.

CHEMICAL SPILLS:
 EVACUATE:
 LEAVE the spill area. DO NOT USE THE ELEVATORS. Use the nearest exit.
 ALERT others in the area and direct/assist them in leaving; shut off electrical equipment
as you leave the area.
 CONFINE:
 CLOSE the doors and ISOLATE the area preventing people from entering the spill area.
 IF CHEMICAL VAPORS or gases are being spread through a building’s air handling
system, call UMD Facilities Management Services (218) 726-8262.
 REPORT: Call NRRI’s Haz-Mat Emergency Coordinator Steve Johnson, 720-2715.
Alternate, 726-6764 (Andrew Kimball) during working hours, or 9-1-1 after hours.
 GIVE the following information and wait for instructions.
 Your name
 Phone number and location (Natural Resources Research Institute, 5013 Miller Trunk Hwy, Duluth
 Location of the spill
 Time and type of incident
 Name and amount of material spilled
 Extent of injuries
 Safest route to the spill
 Explain possible hazards to human health or the environment
 Warn the emergency responder of any other hazards they may encounter

2
Basic First Aid:
 UNCONSCIOUS, NO PULSE, NO BREATHING. BEGIN CPR (cardiopulmonary
resuscitation) if you have completed CPR training. CONTINUE CPR until assistance arrives
or you are relieved.
 NOT BREATHING – Gently tilt the head back and press jaw forward the hinge open the
airway. Pinch the nose closed and give two slow full breaths. Watch the chest rise and fall
during each breath. Breathe into the victim once every five seconds. Don’t stop until help
arrives.
 BLEEDING – Help victim lie down. Press directly onto the wound with sterile gauze, paper
towel, clean handkerchief, or gloved hand. Maintain steady pressure for 5 or 15 minutes. If
bleeding from arm or leg, elevate that arm or leg.
 SHOCK – Keep victim warm. Keep victim flat, legs slightly elevated.
 CHOKING – If victim can speak, encourage coughing. If not, use Heimlich maneuver for
conscious person. For unconscious person, call for help and give resuscitation. Try to clear
airway if obstruction obvious.
 HEART ATTACK –Have the patient lie or sit down and call for 9-1-1 for help.
 SEIZURES- During seizure: Keep the person from hurting themselves by moving furniture
or loose heavy objects away. DO NOT RESTRAIN PATIENT. DO NOT PUT ANYTHING IN
PERSON’S MOUTH! After Seizure: Keep the airway open if patient is unresponsive. Be
supportive, keep onlookers away. The person may be disorientated when he/she awakes.
 BURNS – See a physician at once if the burns are to the face, palms, genitals, between
fingers or toes, or inside of any joint. DO NOT USE any type of ointment on burns, unless
directed to do so by a physician.
 FIRST DEGREE: Superficial tissue damage results in reddened skin, minor swelling,
and pain. Treat them by cooling the burned area with cold water.
 SECOND DEGREE: More serious, these burns have deeper tissue damage, red skin,
blisters, pain. If blisters are broken, do not use water (unless needed to put out the fire).
Apply moist, sterile dressings. If the blisters are not broken, DON’T BREAK THEM.
Apply cool water, and then moist sterile bandages.
 THIRD DEGREE: These are the most serious, with very deep tissue damage, and even
tissue burned away to ash. Even the smallest burn of this type needs to be evaluated by
a doctor. Also you should treat for shock and keep the airway open. DO NOT COOL
OFF BURNED AREA WITH WATER UNLESS YOU NEED TO PUT OUT A FIRE.
 DIABETES –
 HYPERGLYCEMIA: Person may appear confused, drowsy, or unconscious and have a
peculiar “fruity” odor on their breath. Call 9-1-1.
 HYPOGLYCEMIA: May appear intoxicated. Give the person sugar or something with
sugar in it if the person is alert and able to protect their own airway. Call 9-1-1 if the
person doesn’t respond to the sugar or is not alert.
Medical First Aid/CPR:
Major medical emergency is considered a life-threatening event that requires immediate hospital
care. A serious injury or illness requires treatment beyond first aid (stitches, fracture) but there is
time to get to the hospital or emergency room, an ambulance is not necessary. Minor illness or
injury (e.g. minor strain) may be treated at our local walk-in health care facility or self-treated
(minor first aid). Know who in your group has completed first aid training and where first aid kits
are located. Automatic Electronic Defibrillators are located on each floor in the vicinity of the
elevator.

MAJOR MEDICAL EMERGENCY (LIFE THREATENING)
 CALL 911 and provide the following information to the 911 dispatcher.
 Building Name/Street Address: Natural Resources Research Institute, 5013 Miller
Trunk Hwy, Duluth
 Floor and Room Number ________________
 Type of problem or injury
 Individual’s present condition
 Sequence of events leading to the emergency
 Medical history or doctor (if known); note any medic-alert bracelet/necklace
 Stay on the phone with the dispatcher until aid unit arrives. Be sure someone stays with the
victim.
 DO NOT MOVE critically injured or unconscious person unless necessary to save his or her
(e.g. fire).
 WEAR LATEX GLOVES when providing first aid, and follow universal precautions.
 ADMINSTER FIRST AID: If you are unsure what to do, DON’T DO ANYTHING EXCEPT GET
HELP.
 RESCUE BREATHING FACE MASKS are located at all first aid stations and at most
secretaries desks
 CPR CERTIFIED INDIVIDUALS
- First Floor
Patrice Hell (4294) Scott Johnson (4351) Steve Johnson (2715/4312)
Victor Krause (4369/4222) Bob Vatalaro ((4349/4215)
- Second Floor
Steve Hauck (4273) John Heine (4231)
Mark Severson (4239) Kurt Johnson (4268)
- Third Floor
Mike Lalich (4297) Sue Salveson (4221) Pam Sarvela (4339)
Trish Sodahl (4207)
- Mezzanine
Greg Grunwald (4267) Chris Heim (4247)
- Fourth Floor
Subhash Basak (4230) Jerry Henneck (4321/4303)
Severe Weather:
TORNADOS

Go to the bottom floor. Stay away from building entrances and windows. The
N.R.R.I. building is of reinforced construction, stay inside. Avoid large, open,
glassed, areas such as the reception area, and any of the conference rooms with
windows. Use the telephone ONLY to report emergencies. DIAL 9-1-1.

WARNING SYSTEMS:

Timely warning of an impending emergency is necessary for the safety of
individuals and the preservation of property. A clear understanding of the meaning
of such warnings is paramount if proper action is to be taken. The University of
Minnesota employs the following systems:

OUTDOOR WARNING SYSTEMS: THE SIREN

ALERT SIGNAL (tornado warning): The alert signal is a 5-minute steady tone
sounded over our outdoor siren system. Most often used in severe weather, it is
NOT only a tornado alert. The siren simply means that you should turn on your
radio or television for more information and recommended action. This system
is tested on the first Wednesday of every month at 1 P.M.

ATTACK WARNING: The attack warning is a 5-minute wavering tone. This
signal means that an attack against the country has been detected and that
personal protective action should be taken. Turn your radio to an Emergency
Alert Station (E.A.S.)

WATCH

A severe thunderstorm or a tornado watch is issued by the National Weather
Service (Duluth, Minnesota) when the weather conditions are such that a severe
thunderstorm, a tornado, or both, are more likely to develop.

WARNING

A severe thunderstorm or a tornado warning is issued by the National Weather
Service (Duluth, Minnesota) when a thunderstorm or a tornado has been sighted
or indicated by weather radar. At this point the danger is very serious, and
everyone should go to a safe area.

If either a Watch or a Warning as been issued monitor local Emergency Alert
Weather Radio Station KDAL 610 AM, or National Weather Service, Duluth
Minnesota Website, http://www.crh.noaa.gov/dlh/
FACILITIES MANAGEMENT:
Monday – Friday 7:30 AM – 4:30 PM (218) 726-8262
Monday – Friday 4:30 PM – Midnight (218) 726- 8147
Monday – Thursday Midnight – 7:30 AM (Call Dispatcher) 911
Weekends and Holidays (218) 726-7007

POWER FAILURE  CALL Facilities Management
(phone list above)
 SHUT OFF GAS supply at bench.
 TURN “OFF” all electrical and EVACUATION PROCEDURES
office equipment, including
computers, light switches (if not  USE flashlights.
on emergency power backup),  SHUT OFF GAS.
printers, monitors, cage washers,
etc. When service is restored,  USE stairs and hallways to exit.
power surges may occur that can Avoid using the elevators.
damage electrical equipment. If  STAY TO THE RIGHT SIDE of
uncertain that the equipment is the stairs and hallways at all times
off, unplug it. and use stair handrails if
 FOLLOW appropriate emergency provided.
response procedures if fire or  PROCEED to assembly area
other emergency caused power outside the rear of the building.
failure.
 DO NOT REENTER building until
 STAY PUT (unless fire or other instructed to do so by Facilities
emergency requires immediate Management or University of
evacuation). Minnesota Police.
 LOCATE flashlights and batteries  REPORT outage: call 9-1-1
(never use an open flame such as
 Provide the following
a match or lighter as a light
information:
source).
 Your Name
 USE battery operated radio to
 Problem, such as gas
check on local outage reports or
odor, steam leak, water
other emergency information.
leak, or electrical outage.
 CHECK that freezers are plugged  Buildings Affected:
into emergency outlets (colored Natural Resources
red beneath cover plate). Research Institute
 CHECK if hoods are operating. If  Address: 5013 Miller
not, completely close sash. Notify Trunk Hwy, Duluth
supervisor.  Entry location
 Phone Number that you
can be reached at.
Activist:
Employees need to be alert to unauthorized persons attempting to gain access to
research facilities. Activists sometimes claim to “have a delivery” or an “appointment,” or
to have left their keys elsewhere, and may pretend to have the authority to gain access.
Only authorized personnel are allowed to enter. All research facilities are secure areas.
CALL 9-1-1 under the following circumstances:
 If you LEARN of activists targeting N.R.R.I., whether on the premises, at
researcher’s homes or elsewhere,
 If a PEACEFUL DEMONSTRATION is underway on public property (e.g.
sidewalks, streets, etc.)
 If a BREAK-IN or other illegal activity is in progress.
 If you NOTICE suspicious items or activities in research areas.

TO PROTECT YOURSELF, LABORATORY, AND OFFICES:

 LOCK your doors.
 SECURE in locked cabinets or drawers all valuable information, videotapes or
photos being used in research. Back up computer data and store it off-
campus. Lock up all confidential research.
 Expect staff to produce IDENTIFICATION and question visitors that you are
not familiar with.
 CALL 9-1-1 and provide the following information:
 Nature of the situation
 Location
 Number of people involved
 Possible threat to personal safety
 DISTURBANCE in progress:
 If you arrive during a disturbance outside the building, leave the area at once.
 If you are inside the building: Remain where you are.
 If you are confronted: Remain calm and be courteous.
Bomb Threat:
ALWAYS PRESUME THAT BOMB THREATS ARE REAL.
Bomb threats are usually received by telephone or sometimes by note or letter. If you
receive a bomb threat by note, letter, or email, immediately call 9-1-1. Bombs can be
received in the mail or be planted on site. Visual clues may be as follows: excessive
postage or use of materials to secure the package; misspellings or missing information;
lopsided or uneven envelopes or boxes; protruding wires or tinfoil; oily stains or strange
odors; excessive weight; restrictive markings such as “personal” or “confidential”. If you
receive or find a suspicious package, call 9-1-1. Evacuation may be necessary following
a bomb threat, the identification of a potential bomb, or following an explosion of any
type. Personnel should be familiar with the primary and secondary evacuation routes.
These routes are marked on the building plans. For additional information call the
University’s Department of Emergency Management (612) 625-8047.

BOMB THREAT BY PHONE: EVACUATION PROCEDURES:
 STAY on the telephone.  LEAVE the building immediately
when instructed.
 REMAIN calm.
 NOTE SIZE AND LOCATION of
 COLLECT as much
any unfamiliar, strange or
INFORMATION as possible.
suspicious objects on your way out.
 FILL OUT the Bomb Threat
 DO NOT TOUCH, leave alone.
Information Checklist (next page).
 Use PRIMARY EVACUATION
 CALL 9-1-1. If possible, get a
ROUTE for your area unless
coworker to do this while you
directed to use an alternative route.
continue talking to the caller.
 MOVE AWAY from the building at
 SURVEY your WORK AREA for
unusual packages or foreign least 200 feet (over half the length
of a football field).
objects in an unusual place. IF
FOUND, DO NOT TOUCH!  CALL 9-1-1 once safely out of the
Instead, visually survey the size building.
and location of the object and ask  STAY OUT OF THE BUILDING
the 9-1-1 dispatcher if you should
until told by University of Minnesota
begin evacuating the building. Police that it is safe to re-enter.
 MEET the responding police and
direct them to the site.
BOMB THREAT INFORMATION CHECK LIST
TIME: ______ DATE: ______ SEX OF CALLER: ____ RACE: ____ AGE: ______

QUESTIONS TO ASK CALLER’S VOICE:
1. When is the bomb going to explode? _____ Calm _____ Nasal
2. Where is it right now? _____ Angry _____ Stutter
3. What does it look like? _____ Excited _____ Lisp
4. What kind of bomb is it? _____ Slow _____ Raspy
5. What will cause it to explode? _____ Rapid _____ Deep
6. Did you (the caller) place the bomb? _____ Soft _____ Ragged
7. Why? _____ Loud _____ Clearing Throat
8. What is your address? _____ Laughter _____ Deep Breathing
9. What is your name? _____ Crying _____ Cracking voice
10. Where are you calling from? _____ Normal _____ Disguised
_____ Distinct _____ Accent
_____ Slurred _____ Familiar

THREAT LANGUAGE: If the voice is familiar, who did it sound like?
_____ Well-spoken ___________________________________
_____ Incoherent
_____ Foul BACKGROUND SOUNDS:
_____ Taped _____ Street noises _____ Factory Machinery
_____ Irrational _____ Restaurant noises _____ Animal noises
_____ Message read by threat maker _____ Voices _____ Clear
_____ PA system _____ Static
EXACT WORDING OF THE THREAT _____ Music _____ Local
_________________________________ _____ House Noises _____ Long distance
_________________________________ _____ Motor _____ Booth
_________________________________ _____ Office machinery _____________Other
_________________________________
_________________________________ LENGTH OF CALL _______________________
_________________________________
_________________________________ YOUR NAME: ___________________________
_________________________________
_________________________________ DEPARTMENT: ______________________________
_________________________________
_________________________________ TELEPHONE # CALL RECEIVED AT: _______
_________________________________
_________________________________ CALL 9-1-1 (University of Minnesota Police)
_________________________________
_________________________________
_________________________________
_________________________________
Evacuation Route Conference Room 227
Evacuation Route Conference Room 245
Evacuation Route Conference Room 301
Evacuation Route Auditorium Room 401
Evacuation Route Conference Room 435