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					       GUIDEBOOK
   PHEI Management Sector




GETTING STARTED :
ESTABLISHING AND OPERATING
PRIVATE HIGHER EDUCATION INSTITUTION (PHEI)
BUSINESS IN MALAYSIA
                               TABLE OF CONTENTS


                                                               Page


Introduction                                                     5


Stages of Approvals in Starting the Private Higher Education    10

Institution Business



Stage 1 – Approvals for the Establishment of PHEI               15



1.    Letter of Invitation (Only for Universities/College       16

      Universities/Foreign Universities Branch Campuses)

2.    Approval for Establishment of a PHEI                      17

3.    Approval for Appointment of a PHEI Chief Executive        19

4.    Approval for Institutional Constitution                   20

5.    Approval for Company’s Memorandum and Article (M&A)       21

6.    Approval to Conduct Courses                               22



Stage 2 – Registration of PHEI to Initiate Operation            24



7.    Registration of a PHEI                                    25

8.    Registration of a PHEI Chief Executive                    27

9.    Teaching Permit for Local and Foreign Teaching Staff      29




                                                2
Stage 3 – Additional Approvals to Continue Providing                                 31

         Higher Education Services by PHEI



10.   Recommendation by MOHE for the Application of Recruitment of                   32

      International Students

11.   Recommendation for the Application of Employment Pass Expatriate               34
      Teacher/Lecturer/Chief Executive in PHEI

12.   Approval to Change, Renovate or Transfer of Premise                            36

13.   Approval of Additional Premise                                                 38

14.   Approval to Change Institution’s Name                                          40

15.   Approval for Amendment of Company’s Equity                                     41

16.   Approval to Conduct Additional Courses                                         42

17.   Approval to Increase Course of Study Fee                                       44

18.   Approval for Amendment of Course Requirement                                   45

19.   Approval for Amendment to Medium Of Instruction                                46

20.   Approval to Renew Registration of PHEI                                         47

21.   Application for Extension of Period for Teaching Permit of                     49

      Local and Foreign Teaching Staff

22.   Approval to Change Details of Certificate of Registration of Chief Executive   51

23.   Approval to Change Details in Teaching Permit                                  52

24.   Recommendation for the Application for Extension of Employment Pass            53

      for Expatriate Teacher/Lecturer/ Chief Executive in PHEI

25.   Approval to Renew PHEI’s Licence to Enrol International Students               55

26.   Approval for Replacement of Certificate of Registration of PHEI                57

      (Lost or Defaced)

                                              3
27.   Approval for Replacement of Certification of Registration of Chief Executive      58

      of PHEI

28.   Approval for Replacement of Teaching Permit of Local and Foreign                  59

      Teaching Staff

29.   Approval for Cancellation of Certificate Registration of PHEI’s Chief Executive   60

30.   Approval to Sell/ Dispose/ Construct the Business of PHEI Relating                61

      to Education



Stage 4 – Closing Down of Private Higher Education Institutions                         62



31.   Notice of Intention to Close down a PHEI                                          63

32.   Approval to Close down PHEI                                                       64

33.   Cancellation of Registration of PHEI                                              65



Acknowledgement                                                                         66



Summary of Details Regarding Approvals Issued by Management Sector                      67

Private Higher Educational Institution




                                             4
INTRODUCTION




     5
Introduction

      The role of both the public and private Higher Educational Institutions (HEI) has been
proven to be increasingly important and necessary to provide access to higher education in
Malaysia as well as contributing towards realizing Malaysia as a world class education hub
and a centre of excellence.


      In its bid to ensure those aspirations are fulfilled, the government had identified
several initial strategic plans to work on. This 2007 National Higher Education Strategic Plan
is focused on transforming Malaysian HEIs into world class institutions. The seven major
initiatives or strategic plans include widening access and increasing equity, improving the
quality of teaching and learning, enhancing research and innovation, strengthening HEIs,
intensifying internationalization, enshrining lifelong learning and reinforcing the delivery
systems of the Higher Education Minstry. The five critical outcomes of this plan include
governance, leadership, academia, teaching and learning and research & development. In
short, the real focus is the enhancement of the quality of the Malaysian human capital. Upon
graduation, these students must possess first class mentality which Malaysia needs to
remain relevant and competitive globally.


      In order to ensure the success of such aspirations, the government through the
Malaysian Higher Education Ministry (MOHE) together with several other relevant Malaysian
Ministries and Agencies must ensure only the predetermined criteria and standards
complying HEIs qualify to establish and operate in Malaysia. Public Higher Education
Institutions are set up with government assistance making it certain that the necessary and
desirable criteria and standards are complied and practiced. Similarly, all efforts are
undertaken to ensure Private Higher Education Institutions (PHEIs) adhere and practice the
predetermined necessary and desirable criteria and standards.




                                              6
       In the case of establishing and operating PHEIs, registered companies have to apply
or in some cases invited to establish by the Minister of Higher Education. Hence, all
applicants are required to provide information for approval to the establishment, registration
and operational of PHEIs as well as approval for changes, additional and renewal of existing
practice and/or environment relating to PHEIs in order to reevaluate their capacity, capability
and sustainability to comply with the conditions set by MOHE as well as it. In general, PHEIs
are evaluated in terms of their capability to provide high quality higher education and provide
appropriate and necessary student welfare services to local and international students.


       As of 31st December, 2009 there were 20 universities, 20 college universities, 5
branch campuses and 373 colleges that were registered with the Private Higher Educational
Institution Management Sector (PHEIMS). These PHEIs provided access to higher education
to around 425, 757 students including 58,294 international students.


       The number of students applying to get into PHEIs has started to grow because of the
availability of loans from several agencies like PTPTN that made it possible for students to
pursue the career of their choice. In order to fulfill the different needs of students as well as
market needs, the number of course of studies including critical courses also began to grow
rapidly. As a result of such developments, more and more private companies are intending to
invest in the private higher education sector.


       The Ministry of Higher Education is responsible to oversee the growth of PHEIs
through Private Higher Educational Institutions Management Sector (PHEIMS). As the
government is serious about achieving its objective of realizing Malaysia as an educational
hub as well as a centre of excellence, it will not compromise with quality. In this matter,
MOHE strives to monitor and regulate the growth of PHEIs with emphasis to approving
PHEIs capable of providing quality higher education. In order to realize high quality higher
education services is enabled in PHEIs, MOHE has the Private Higher Education
Institution Act 1996 (Act 555) and Regulations made there under to assist the
achievement.




                                                 7
       To assist and complement the Act 555, application procedures are constantly being
reviewed to be in line with the amendments made to the Act and Regulations. As a result of
these developments, the guidelines, criteria and standards together with
application process and procedures will change from time to time in order to regulate and
manage the quality of PHEIs.


       Applications are necessary to ensure that the basic and minimum requirements are in
place to guarantee the applying PHEI has the capability to deliver high quality higher
education services. Applications are made necessary for several stages to ensure that the
PHEIs are constantly aware, alert and consistently maintaining their quality services leading
to the quality of PHEIs. These applications allow MOHE to evaluate PHEIs for approvals.
MOHE is serious about approving and will not consider an application deemed not capable of
delivering.


       This manual is prepared and attempts to provide guidance to applicants on how to get
started to establish and register PHEIs, obtaining approvals to operate PHEIs as well as
approval for addition, changes and renewal of existing practice and environment and details
relating to PHEIs. However, at this point, the users of this guide are warned that the
procedures listed in this guide were practiced at the time of its publication and might change
from time to time. In such cases, we request that further updated information be obtained
from the official MOHE website, www.mohe.gov.my or www.jpt.mohe.gov.my


       This manual intends to inform users that the guidelines provided here only include
applications for approvals involving MOHE. There are several other agencies involved in the
several stages of applications for approvals. Those agencies include Immigration Department
of Malaysia, Malaysian Quality Assurance, Local Fire and Rescue Department, Local Health
Department, Local Council, State Immigration Department, Inland Revenue Board,
Employees Provident Fund and Social Security Organisation (SSO).




                                              8
     In order to obtain further information on applications through MOHE, please contact:


Registrar General
Registration and Standards Division
PHEI Management Sector
Higher Education Department
Ministry of Higher Education (MOHE)
Level 5, Block 1
PjH Tower, Presint 2
Federal Government Administrative Centre
62100 PUTRAJAYA

Tel: 03-8884 4786
Fax: 03-8884 4794
Website: www.jpt.mohe.gov.my




                                            9
         Stages of Approvals in Starting the
Private Higher Education Institutions (PHEI) Business




                         10
                      Stages of Approvals in Starting the
             Private Higher Education Institutions (PHEI) Business


       For the purpose of understanding the proses and procedures of approvals of
applications in starting the Private Higher Educational Institutions (PHEI) business in
Malaysia as determined by the Ministry of Higher Education, this manual intends to classify
those applications for approvals into four stages.


       The first stage will include among others the application to establish a PHEI.
Applications involve two categories, namely from companies that intends to establish a PHEI
with the status of University/University College/Branch Campus of a foreign University (often
referred as status of University) or a PHEI without         the status of University/University
College/Branch Campus of a foreign University (often referred as simply status of non
University University in this Guidebook). Applications involving these two categories differ
slightly with the status of University category having an initial additional requirement to obtain
a letter of invitation from the Minister of Higher Education to establish a PHEI. Except for this
requirement and for the purpose of this guidebook, a general PHEI term will be used to
describe the proses and procedures involved in the different stages for both categories.


       The approval for the establishment of a PHEI will include a number of additional
applications from other agencies as a prerequisite to support the application of establishing a
PHEI. These approvals are necessary to ensure that the resulting established PHEI is well
prepared and equipped with the necessary infrastructure, policies, practice and environment
to provide quality higher education services by MOHE. The other agencies’ role is to ensure
that the infrastructure is safe and the environment is conducive for teaching and learning as
well as clean.


       The second stage will include among others to register the established PHEI. A
maximum duration of three years is given to a PHEI to register from the date of approval for
the establishment. This duration is provided to allow the relevant PHEIs to prepare and equip
themselves with the necessary resources including facilities to start operating the PHEI.
                                               11
Again, the emphasis on the ability of the PHEI to provide high quality higher education
services is prioritized when considering approvals.


       The approval for the registeration of an established PHEI will require an additional
approval of infrastructure and premise from local, fire and rescue and health authorities. This
supporting approval is necessary as additional facilities and modification may have been
made after establishment to prepare for the operation of providing the necessary services of
teaching and learning including the approval of conducting study programs and teaching
permits as well as the welfare of the students including student development.


       An operating PHEI will experience many challenges. Among them will include the
demands by the stakeholders namely students, parents, society, community, industry, nation
and even the international. In particular, the MOHE must ensure the quality of higher
education services provided by the operating PHEI’s are continuously relevant and high. In
order to ensure them, validity of approvals has duration. This is to allow the MOHE to
reevaluate the PHEI before allowing them to continue their services.


       Apart from this mandatory reevaluation, some operating PHEI’s would have the
capability to expand to meet new, additional and challenging demands. These PHEI’s have
to add additional infrastructure in either existing or new premises, add new shareholders for
more capital, increase teacher intake, make preparations for intake of international students
as well as make additional arrangements and allowance to meet the requirements. MOHE
views such changes are necessary to maintain the quality of higher education services
established and operated earlier. Furthermore, such changes may result in a number of non-
compliance to standards, criteria and conditions set by the MOHE to ensure quality services
that have to be corrected. If these changes are allowed to be carried out freely without proper
and appropriate intervention, there is a high possibility the quality of services of such PHEIs
may be compromised. In order to prevent such outcomes, MOHE has made it compulsory to
apply for approvals for changes to existing practice policy and environment.



                                               12
       The third stage of approvals include additional applications during operations that is
resulted from the expiry of existing approvals and the intention to change or add to existing
practice, operation and environment. By far, this stage is the most difficult and complicated
for MOHE to handle as operating PHEIs continue to ignore the consequences of not
obtaining prior approvals to change, add and modify an existing practice, operation and
environment.


       Providing higher education services has become increasingly challenging. The
academic, employability and skills expectations from graduates are becoming more
complicated, uncertain and demanding. Hence, PHEIs must produce graduates who are
marketable and employable in order to be acknowledged, known and respected to be able to
continuosly attract students. PHEIs must be highly competitive.


       However, in the world of education businesses, the inevitable still results. Some
PHEIs are not able to handle the competition and are forced out. Some resort to unhealthy
practices that results in non-compliance of the standards, criteria and conditions as well as
go against the regulations that eventually will force the MOHE to shut them down.


       Hence, the fourth stage involves the closure of PHEIs that are either done
voluntarily or are forced to do so by court or MOHE. Though closing down PHEIs is not a
desirable practice by MOHE but in order to safeguard the quality of higher education
providers, this stage is relevant and necessary for the sake of the students’ welfare and
interest.




                                             13
                                                      Start



                                    Invitation by Minister (University/ College
                                        University / Branch Campus only)



                                          Application for Establishment


                               No
Additional Information                           Approved?                                   Stage 1 :
                                                                                           Establishment
                                                              Yes

                                           Application for Registration


                               No
                                                                                             Stage 2 :
Additional Information                           Approved?
                                                                                            Registration

                                                              Yes
                                                Operate Business




                               Initial Additional Application (to Add or Change
                                 resources, program, facilities, location, etc.)
                                                   For renewal



                                                                                  No
                                                   Approved?                           Additional Information


                                                              Yes

                               Carry on Services – Additional application when /
                                                 if necessary


                                                                                             Stage 3 :
                         Yes                                                           Provide Quality Higher
                                                    Expired?                            Education Services
                                                              No
                         No                       Sustainability
                                                   Problem?

                                                               Yes
                                             Closure is Unavoidable


                                        Steps to Close Down Business



          Application to                          Close Down

                                                                                             Stage 4 :
                                                   14End                                   Closing Down
                            Stage 1:


    Approvals for the Establishment of a PHEI
The first stage involves establishing a PHEI with the status of
University/University College/Branch Campus of a foreign University or a
PHEI without the status of University/University College/Branch Campus
of a foreign University. Under the Act 555, e a PHEI without approval from
MOHE is an offence and appropriate penalties can be imposed if
convicted. The following approvals are abled under this stage.




                                 15
1.     Letter of Invitation (Only for Universities/College Universities/Foreign
       University Branch Campuses)


The Minister may invite any potential proposed applicant under section 22 of the Act to
submit an application to establish (including upgrading) a private higher educational
institution with the status of a University, College University or Foreign Universities Branch
Campus. This invitation is limited only to the status of a University, College University or
Foreign Universities Branch Campus whereas application to establish other PHEIs can do so
directly to the Registrar General.


Application Process


1.     Applicant is required to submit the application for approval to establish (including
       upgrading) a PHEI with the status of a University, College University or Foreign
       Universities Branch Campus to the Minister on his invitation to do so.
2.     If application/proposal is accepted, the applicant shall be called for a comprehensive
       presentation to the panel.
3.     The Certificate of Invitation will be issued to the applicant after the approval by
       Minister.


Approval Duration


The Certificate of Invitation will be issued within 30 working days after approval by Minister.


Validity Period


The Certificate of Invitation is valid for one-year.




                                                 16
2.     Approval for Establishment of PHEI


This application can be made by the applicant for PHEI’s Establishment approval. A prior
approval from Minister should be obtained for the establishment of a PHEI with the status of
University, University College or Branch Campus or non University/University
College/Branch       Campus. Only applications from companies registered with the
Commission of Companies Malaysia (CCM) are accepted.


Application Process


An applicant who has been invited by the Minister may submit an application under section 6
of the Act to the Registrar General for the establishment (including upgrading) of a private
higher educational institution with the status of a University, College University or Foreign
Universities Branch Campus.


Applicant is required to submit the application for establishment (including upgrading) of
PHEI by filling in the following forms:


a.     Application    Form    to   Establish   PHEI   with   the   status   of   University/College
       University/Branch Campus Status (KP/JPS.IPTS (Pen) I)
b.     Application Form to Establish PHEI with a non University/College University/Branch
       Campus status (KP/JPS.IPTS (Pen) II)


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Form 24 & 49 Company Act 1965 (certified by Registrar CCM)
2.     Form 32 A
3.     List of Shareholders
4.    Complete Plan of PHEI for Establishment and Maintenance.
5.    Draft of Constitution of Institution (subsection 11(d) Act 555)
6.    Draft of M & A (subsection 12(1) Act 555)

                                                17
7.    Lease-Buy Agreement
8.     Location Plan/ Floor Plan
9.     Financial Report of Company
10.   3 proposed names of institution


In addition to the above procedures, application for the approval for establishment of PHEI,
the following is necessary:


i.    If proposal is accepted, the applicant shall be called for a comprehensive presentation
ii.   If the application satisfies all requirements, Letter of Approval for establishment will be
      issued.


Approval Fees


RM 1,000.00 each application – Status of University, University College or Branch Campus


RM    100.00 each application      – Status of Non University, University College or
                                     Branch Campus


Approval Duration


If the application is successful, the Letter of Approval will be issued within 45 working days
from the date of the Letter of Complete Application issued by MOHE.




Validity Period


Once issued, the Letter of Approval for the establishment of PHEI is valid for 3 years.




                                               18
3.    Approval for Appointment of PHEI Chief Executive


Every private higher educational institution shall appoint a chief executive who if approved
can apply to register with MOHE. The Chief Executive (CE) will be the established PHEIs
representative in handling every business matters with the MOHE.


Application Process

Applicant is required to nominate a candidate for the approval of appointment of PHEI Chief
Executive position through a formal letter to the Registrar General. The following documents
are necessary for the application:

1.    Letters of Appointment from the Board of Directors
2.    Letters of Acceptance of Appointment
3.    Academic Certificates
4.    Curriculum Vitae
5.    Copy of IC or Passport

Priorities are given to individuals with experience in education. Applicant to carry out
additional procedures and documents as specified in the above mentioned forms.


Approval Duration


If the application is successful, the Letter of Approval will be issued within 7 working days
from the date of submission of complete application.


Validity Period


Once approved, validity period is indefinite until further changes are requested.




                                              19
4.     Approval for Institutional Constitution


Every private higher educational institution must have its consititution and the PHEI shall be
managed in strict accordance with its constitution. MOHE has the reponsibility of ensuring
that the constitution is in accordance with a format that it feels will contribute to the health of
the services provided by PHEI. It is compulsory for all PHEI intending to establish to apply for
approval of its intended institutional constotution.


Application Process


Applicant is required to write the application for the approval for Draft of Institutional
Constitution to the Registrar General, Registration and Standards Division, Higher Education
Department, MOHE through a formal letter.


Approval Duration (Decision on Application)


If the application is successful, the Letter of Approval will be issued within 7 working days
from the date of submission of complete application.


Validity Period


Once approved, validity period is indefinite until further changes are requested.




                                                20
5.    Approval for Company’s Memorandum and Article


This application should be submitted in order to get the approval for the PHEI’s
establishment. If there are any changes, PHEI should notify the Registrar General.


Application Process


This application is attached together with Form KP/JPS.IPTS (Pen) I) or KP/JPS.IPTS (Pen)
II) when applying for PHEI establishment.


Approval Duration


If the application is successful, the Letter of Approval will be issued within 7 working days
from the date of submission of complete application.


Validity Period


Once approved, validity period is indefinite until further changes are requested.




                                              21
6.       Approval to Conduct Courses of Study


MOHE has the responsibility to ensure the quality of the courses of study to be conducted
complies with the standards and criteria set by the Malaysian Qualifications Agency (MQA).
Hence, the prior approval of the Registrar General must be obtained before a PHEI may
conduct a course of study or training.


Application Process


Applicant is required to submit the application for the approval to conduct courses by filling in
the following form:


a.       Form A KP/JPS (Kur) I Application to Conduct Courses and Studies


Applicant to carry out additional procedures and documents as specified in the above
mentioned form. Recommendation (Syor) letter from MQA is necessary for this application.


Application fees (in general)


     •   RM1,500.00 for Certificate Programmes
     •   RM2,000.00 for Diploma Programmes
     •   RM3,400.00 for Degree Programmes


Approval Fees


     •   RM5,000.00 for Certificate Programmes
     •   RM5,000.00 for Diploma Programmes
     •   RM7,500.00 for Degree Programmes (except for medical, pharmacy and dental)
     •   RM15,000.00 for Degree Programmes (medical, pharmacy and dental)




                                               22
Approval Duration


If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of submission of complete application including recommendation from MQA.


Validity Period


Once approved, validity period is 5 years.




                                             23
                            Stage 2:


        Registration of PHEI to Initiate Operation

The second stage involves registering of PHEI, Chief Executive, Premises
as well as obtaining teaching permits and licenses and permits from the
other relevant agencies to allow the operation of PHEI to commence.
Under the Act 555, operating a PHEI without registering with MOHE is an
offence and appropriate penalties can be imposed if convicted. The
following approvals are abled under this stage.




                                24
7.     Registration of PHEI


A PHEI can only commence their business of providing higher education services after
registering with MOHE. However, an applicant (PHEI) can only apply to be registered after
the MOHE has approved its establishment. A Certificate of registration may be issued by the
Registrar General under subsection 24(9) of the Act when the application for the registration
of a PHEI is approved.


Application Process


Applicant is required to submit the application for the Certificate of Registration by filling in
the following form:


a.     Form A KP/JPS.IPTS (Dft) Application for Registration of PHEI


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


 1.    Supporting Letter from Fire Department and Rescue
 2.    Supporting Letter from Local Authorities
 3.    Supporting Letter from Health Department
 4.    Certificate of Registration of Company
 5.    Aprroved Company’s Memorandom & Article by Registrar
 6.    Approved Constitution by Registrar
 7.    Letter of approval of establishment of PHEI
 8.    Letter of approval of appointment of CEO
 9.    Form 24 & 49 Company Act 1965
10.    Company’s Annual Report
11.    Shareholder Details
12.    List Board of Directors of company
13.    List of approved education programs with fees (Appendix B)
14.    List of registered rooms (Appendix A)

                                                25
Approval Fees


RM 20,000.00 for each registration – Status of University, University College or Branch
                                             Campus


RM 500.00 for each application         – Status of Non University, University College
                                             or Branch Campus




Approval Duration


The Certificate of Registration of PHEI will be issued within 30 working days from the date of
submission of complete application.


Validity Period


Once approved, validity period is 5 years.




                                               26
8.     Registration of PHEI Chief Executive


The role of the chief executive of a PHEI is very important as he/she shall, subject to the
provisions of Act 555 and the constitution of the above mentioned PHEI exercise general
supervision over the arrangements for instruction, administration, day to day affairs, welfare
and discipline in the PHEI and all its branches. Other duties include submitting to the RG
audited annual reports of the company in relation to the PHEI it has established and
providing such other information as may be required by the RG from time to time for data
collection. Hence, under subsection 31(2), it is compulsory for the appointed CE to be
registered with MOHE to ensure that only the registered representative exercises
communication with MOHE. A Certificate of registration may be issued by the RG under
subsection 31(2) of the Act when the application for the registration of a PHEI CE is
approved.


Application Process


Applicant is required to submit the application for the Registration of PHEI Chief Executive by
filling in the following form:


a.     Form ‘D’ KP/JPS.IPTS (Dft/EKs) Application for Registration of PHEI Chief Executive

Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:

1.     Certified copy of approval of appointment of Chief Executive Officer
2.     2 copies of passport size photograph
3.     1 copy of passport size photograph placed on form.
4.     Certified copies of IC, academic qualification certificates and resume of CEO.




                                              27
Approval Duration


If the application is successful, the Certificate of Registration will be issued within 2 working
days from the date of submission of complete application.


Validity Period


Once approved, validity is indefinite until further changes are requested.




                                               28
9.      Teaching Permit for Local and Foreign Teaching Staff

All local and foreign (part time and full time) teaching staff should possess teaching permit
before he/she may be allowed to teach in any PHEI.

Application Process


Applicant is required to submit the application for the teaching permit by filling in the following
form:


a.      Form ‘A’ KP/JPS (Permit/Teacher) I Application for Teaching Permit.


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.      4 copies of passport sized photo (1 placed at form)
2.      Certified copy of birth certificate
3.      Certifid copies of IC and passport
4.      Certified copies of qualification certificates.
5.      Medical certification
6.      Certified copy of work permit (non- citizen)
7.      The prescribed fee.
8.      Recommendation letter by 2 referees




Approval Fees

RM 20.00 each permit




                                                  29
Approval Duration


If the application is successful, the Permit to Teach will be issued within 7 working days from
the date of submission of complete application.


Validity Period
Once approved, validity period for local applicant is 5 years whereas for foreign applicant is
according to validity of working permit.




                                              30
                                 Stage 3:


    Additional Approvals to Continue Providing Higher
                   Education Services by PHEI


The third stage involves approvals for changes or additional specifications
among others to existing practice, environment, infrastructure and resources.
This stage is deemed necessary to ensure the standards, criteria and
regulations are continuosly complied to maintain high quality services.




                                     31
10.    Recommendation by MOHE for the Application of Recruitment of
       International Students


This application should be made when the PHEI intends to recruits international students. No
PHEI shall recruit international students without the prior approval of the RG.


Law and Regulations


Guidelines for application of recruiting international students into PHEI in Malaysia for
recommendation to Ministry of Internal Affairs.


Application Process


Applicant is required to submit the application for the Recruitment of International Students
by filling in the following form:


a.     PPAB 01 (PIN 1 2008)


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.      Certified copy of certificate of registration of PHEI
2.      Certified copy of registration of company
3.      Certified copy of registration of Chief Executive
4.      Certified copy of letter of approval to conduct courses
5.      Certified copy of accreditation certificate of MQA/ SM/PA
6.      Photo of latest PHEI premise
7.      Financial report of last 3 years
8.      Suggestion oof strategic marketing of PHEI
9.      Fees refund policy
10.     Handbook for international student.


                                                32
11.    Yearly PHEI schedule
12.    Organisational structure of International Student unit.




Approval Duration


If the application is successful, the letter of approval will be issued within 45 working days
from the date of submission of complete application.


Validity Period


Not Applicable




                                              33
11.    Recommendation for the Application of Employment Pass for Expatriate
       Teacher/Lecturer/ Chief Executive in PHEI


This application can be made when the PHEI intends to recruit new Expatriate Teachers,
Lecturers or Chief Executive.


Application Process


Applicant is required to submit the application for the Employment Pass for expatriate
teacher or lecturer by filling in the following form:


a.    PEUP/1(BARU) (PIN 1 2006)


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.      Passport
2.      Academic qualification certificates
3.      Profesional qualification certificate
4.      Post advertisement
5.      Resit payment of advertisement.
6.      Justification of application without advertisement
7.      Certification of registration of PHEI
8.      Details of individual applicants
9.      Medical Report




                                                 34
Approval Duration


If the application is successful, the letter of approval will be issued within 7 working days from
the date of submission of complete application.


Validity Period


Validity of recommendation is 6 months from the date of Letter of Recommendation issued
by MOHE.




                                               35
12.    Approval to Change, Renovate or Transfer of Premise


This application can be made when the institution intends to transfer and modify PHEI’s
premise. MOHE has the responsibility to ensure that the new or renovated premises comply
with the standards and criteria set by the MOHE to ensure resulting higher education
services is of quality. Hence, PHEI should not move or renovate existing premises without
the prior approval of the RG.


Application Process


Applicant is required to submit the application by filling in the following form:


a.     Form H Premise KP/JPS.IPTS(PREMIS) - Application to change or renovate the PHEI
       Premise


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Floor Plan
2.     Location Plan
3.     Draft of Lease Buy Agreement
4.     Copy of establishment approval
5.     Registration Certification


Approval Fees


RM 50.00 for each application




                                                36
Approval Duration


If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of submission of complete application including visit to new premise.


Validity Period


Once approved, validity period is 6 months to register the new premise. Validity is indefinite
until further changes are requested.




                                             37
13.    Approval of Additional Premise


This application can be made when the PHEI intends to increase its existing premises. Yet
again, MOHE has the responsibility to ensure that the additional premises comply with the
standards and criteria set by the MOHE to ensure resulting higher education services is of
quality. PHEI should not increase or add premises without the prior approval of the Registrar
General.


Application Process


Applicant is required to submit the application by filling in the following form:


a.     Form H Premise KP/JPS.IPTS (PREMIS) - Application to change or renovate the
       PHEI Premise


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Floor Plan
2.     Location Plan
3.     Draft of Lease Buy Agreement
4.     Copy of establishment approval
5.     Registration Certification


Approval Fees


RM 50.00 for each application




                                                38
Approval Duration


If the application is successful, the Letter of Approval will be issued within 14 working days
from the date of submission of complete application including visit to new premise.


Validity Period


Once approved, validity period is 6 months to register the new premise .Validity is indefinite
until further changes are requested.




                                             39
14.   Approval to Change Institution’s Name


This application can be made if a PHEI intends to change the institution’s name. However,
MOHE has got guidelines on approving for such an application. Hence, an application will
have to comply with those guidelines in order to be approved.


Application Process


Applicant is required to write the application for the approval to Change of Institution’s Name
to the Registrar General, Registration and Standards Division, Higher Education Department,
MOHE.


Approval Duration


If the application is successful, the Letter of Approval will be issued within 5 working days
from the date of submission of complete application.


Validity Period


Once approved, validity is indefinite until further changes are requested.




                                              40
15.    Approval for Amendment of Company’s Equity


This application should be made when the company financing its PHEI has intentions to
amend or restructure company’s equity. No changes should be carried out until approval for
the changes have been obtained.


Application Process


Applicant is required to submit the application for the approval of Application to sell, dispose
or re-build by filling in the following form:


a.     Form KP/JPS.IPTS(JUAL) Application to sell, dispose or re-build the PHEI business


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Form 32 A


Approval Duration


If the application is successful, the Letter of Approval will be issued within 5 working days
from the date of submission of complete application.


Validity Period


Once approved, validity is indefinite until further changes are requested.




                                                41
 16.     Approval to Conduct Additional Courses


This application can be made when a PHEI intends to offer or add new courses. MOHE has
the responsibility to ensure that all new or additional courses of study comply with the
standards and criteria set by the MQA all the time. An application is one way of ensuring the
compliance is met. Hence, application is compulsory for PHEIs seeking to offer new or add
courses of study.


Application Process


Applicant is required to submit the application for the approval to conduct courses by filling in
the following form:


a.       4 copies of Form B KP/JPS (Kur II) Application to Conduct Courses and Studies to
         Registrar General, Registration and Standards Division, Higher Education Department,
         MOHE


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.       Approval (Syor) Letter from MQA


Approval Fees

     •   RM5000 for Certifcate programmes
     •   RM5000 for Diploma programmes
     •   RM7500 for Degree programmes




                                               42
Approval Duration


If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of submission of complete application.


Validity Period


Once approved, validity period is within 5 years.




                                              43
17.    Approval to increase Course of Study Fee


This application should be made when a PHEI intends to increase the course of study fees.


Application Process


Applicant is required to submit the application for the approval of course of study fee
increment by filling in the following form:


a.     Form Format JPS IV Application for Fee Increment


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Justification Letter
2.     Comparison Table of Tuition Fees of 3 PHEIs


Approval Duration


If the application is successful, the Letter of Approval will be issued within 14 working days
from the date of submission of complete application.


Validity Period


Once approved, validity period is 3 years.




                                              44
18.   Approval for Amendment of Course Requirement


This application should be made when the PHEI intends to propose and implement any
changes including entry requirements to an existing course of study


Application Process


Applicant is required to write the application for the courses requirement to Registrar General,
Registration and Standards Division, Higher Education Department, MOHE.


The application will be forwarded to MQA for further comments.

The following documents are necessary for the application:

1.    Approval letter of the course
2.    Approval letter from MQA
3.    Justification Letter


Approval Duration


If the application is successful, the Letter of Approval will be issued within 14 working days
from the date of receipt of responses from MQA.


Validity Period


Once approved, validity period is within 5 years.




                                              45
19.    Approval for Amendment to Medium Of Instruction


Under subsection 41(1) of Act 555, all PHEIs shall conduct its courses of study in the
national language unless prior approval from the Minister of Higher Education has been
obtained to conduct a course of study in any other language. Hence, this application should
be made when the PHEI intends to make do any changes to the in expected medium of
instruction of a course of study.


Application Process


Applicant is required to write in the application for the change of medium of instruction of a
course of study to Registrar General, Registration and Standards Division, Higher Education
Department, MOHE.


The application will be forwarded to MQA for further comments.

The following documents are necessary for the application:

1.     Approval letter of the course
2.     Justification Letter


Approval Duration


If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of receipt of responses from MQA.


Validity Period


Once approved, validity period is within 5 years.




                                              46
20.   Approval to Renew Registration of PHEI


The registration of a PHEI lasts only for 5 years. MOHE has the responsibility of ensuring
PHEI continue to comply with the latest standards and criteria to ensure the higher education
services provided by these PHEIs are of quality. Hence, the PHEI should apply 6 months
before the expiry date of the existing registration.

Application Process


Applicant is required to submit the application for the renewal of registration of PHEI by filling
in the following form:


a.     Form C KP/JPS.DFT(IPTS)II Application to Renew PHEI Registration


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Supporting Letter from Fire Department and Rescue
2.     Supporting Letter from Local Authorities
3.     Supporting Letter from Health Department
4.     Certificate of Registration of Company
5.     Company’s Memorandum & Article
6.     Form 24 & 49 Company Act 1965
7.     Company’s Annual Report
8.     Shareholder Details
9.     List Board of Directors of company
10.    List of approved education programs (Appendix B)
11.    List of registered rooms (Appendix A)
12.    Original copy of certificate of Registration of PHEI
13.    Certified copy of approval to conduct courses and fee
14.    Certified copy of certificate of Registration of CEO
15.    Certified copy of CEO’s IC, Academic certificates and resume.
16.    Certified copy of approval of Constitution


                                                47
Approval Fees


RM 100.00 each application     –   Status of University, University College or Branch
                                   Campus
RM 50.00 each application      –   Status of Non University, University College or
                                   Branch Campus


Approval Duration


If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of submission of complete application.


Validity Period


Once approved, validity period is within 5 years.




                                              48
21.    Application for Extension of Period for Teaching Permit of Local and
       Foreign Teaching Staff

This application should be made if and when a PHEI intends to extend the period for
Teaching Permit of Local and Foreign Teaching Staff. This application should be made 6
months before the existing permit to teach expires.


Application Process


Applicant is required to submit the application by filling in the form:


a.    Form B KP/JPS (Permit/Teacher III) - Application of teaching permit period extension


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Original Permit to Teach
2.     Certified copies of IC
3.     Certified copy of work permit (non- citizen)
4.     Medical certification
5.     2 copies of passport sized photo (1 placed at form)
6.     Certified copies of academic qualifications.
7.     Recommendation letter by 2 referees.
8.     The prescribed fee




                                                49
Approval Fees


RM10.00 for each permit




Approval Duration


If the application is successful, the Letter of Approval will be issued within 5 working days
from the date of submission of complete application.


Validity Period


Once approved, validity period is 5 years for local applicants whereas for foreign applicants it
is dependent on the validity of the work permit issued by the Immigration Department.




                                              50
22.    Approval to Change Details of Certificate of Registration of Chief
       Executive


This application should be made when there is any change to the details including profile of
PHEI’s Chief Executive.


Application Process


Applicant is required to write the application for the changes of PHEI’s Chief Executive to the
Registrar General, Registration and Standards Division, Higher Education Department,
MOHE.

The following documents are necessary for the application:

1.     Academic qualification certificate
2.    Copy of detail change approval letter


Approval Fees


Not applicable




Approval Duration


If the application is successful, the Letter of Approval will be issued within 3 working days
from the date of submission of complete application.


Validity Period


In accordance with original certificate of registration, validity is indefinite until further changes
are requested.



                                                 51
23.    Approval to Change Details in Teaching Permit


This application should be made when there is any change to the status of local and foreign
teaching staff.


Application Process


Applicant is required to submit the application for the change of details including status in the
teaching permit by filling up the following form:


a.     Form KP/JPS (Permit/Teacher) V - Application to change


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.      Original permit to teach
2.      Certified copies of academic qualification


Approval Fees


Not applicable


Approval Duration


If the application is successful, the Letter of Approval will be issued within 5 working days
from the date of submission of complete application.


Validity Period


In accordance with original teaching permit, validity is indefinite until further changes are
requested.


                                               52
24.    Recommendation for the Application for Extension of Employment Pass for
       Expatriate Teacher/Lecturer in PHEI


This application should be made when the employment pass of a teacher, lecturer or Chief
Executive of a PHEI is about to expire and needs extension.


Application Process


Applicant is required to submit the application for the extension of employment pass for
expatriate teacher or lecturer by filling up the following form:


a.     Form PEUP/2 (Lanjutan) (PIN 1 2006)


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Passport
2.     Academic qualification certificates
3.     Profesional qualification certificate
4.     Post advertisement
5.     Resit payment of advertisement.
6.     Justification of application without advertisement
7.     Certification of registration of PHEI
8.     Details of individual applicants
9.     Medical Report
10.    Certified copies of previous recommendation letter on ‘pas penggajian’ from MOHE




                                                53
Approval Fees


Not applicable




Approval Duration


If the application is successful, the Letter of Approval will be issued within 7 working days
from the date of submission of complete application.


Validity Period


Validity of the recommendation is 6 months from the date of letter of recommendation issued
by MOHE.




                                             54
25.    Approval to Renew PHEI’s Licence to Enrol International Students


This application should be made when the PHEI intends to renew the license to continue to
recruit international students.


Application Process


Applicant is required to submit the application to renew the license to enrol international
students by filling in the following form:

a.     PPAB 01(Pindaan 1 20080

Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Certified copy of certificate of registration of PHEI
2.     Certified copy of registration of company
3.     Certified copy of registration of Chief Executive.
4.     Certified copy of letter of approval to conduct courses.
5.     Certified copy of accreditation certificate of MQA/ SM/PA.
6.     Photo of latest PHEI premise.
7.     Financial report of last 3 years.
8.     Suggestion oof strategic marketing of PHEI.
9.     Fees refund policy
10.    Handbook for international student.
11.    Yearly PHEI schedule
12.    Organisational structure of International Student unit.




                                                55
Approval Fees


Not applicable




Approval Duration


If the application is successful, the Letter of Approval will be issued within 45 working days
from the date of submission of complete application.


Validity Period


Validity is indefinite until further changes are requested.




                                                56
26.    Approval for Replacement of Certificate of Registration of PHEI
       (Lost or Defaced)


This application should be made when a PHEI needs a replacement of its Certificate of
Registration due to the original having lost or defaced.


Application Process


Applicant is required to submit the application for the replacement of PHEI Certificate of
Registration by filling in the following form:

a.     Form KP/JPS.IPTS (Dft/Akuan) III

Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Police report or statutory declaration
2.     Declaration of lost certificate of registration


Approval Fees


RM50.00 for each application


Approval Duration


If the application is successful, the certificate of registration will be issued within 3 working
days from the date of submission of complete application.


Validity Period


Validity period of original certification of registration.



                                                  57
27.    Approval for Replacement of Certification of Registration of Chief Executive of
       PHEI


This application should be made when a PHEI needs to replace its Chief Executive’s
Certification of Registration.


Application Process


Applicant is required to submit the application for the replacement of PHEI Chief Executive
Certificate of Registration by filling in the following form:

a.     Form ‘G’

Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Police report or statutory declaration
2.     Declaration of defaced certificate of registration


Approval Fees


Not applicable


Approval Duration


If the application is successful, the certificate of registration will be issued within 3 working
days from the date of submission of complete application.


Validity Period


Validity is indefinite until further changes are requested.




                                                 58
28.    Approval for Replacement of Teaching Permit of Local and Foreign Teaching
       Staff



This application should be made when a PHEI needs to replace the Certification of
Registration for the teaching permit of its Local and Foreign Staff.


Application Process


Applicant is required to submit the application for the replacement of Certification of
Registration for the teaching permit of Local and Foreign Staff by filling in the following form:


a.     Form ’C’ KP/JPS(Permit/Guru)IV

Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.    Police report or statutory declaration
2.    Declaration of defaced certificate of registration


Approval Fees


RM 10.00 for each permit


Approval Duration


If the application is successful, the certificate of registration will be issued within 5 working
days from the date of submission of complete application.


Validity Period


Validity is indefinite until further changes are requested. In accordance with validity period of
original teaching permit.
                                               59
29.   Approval for Cancellation of the Certificate of Registration of PHEI’s Chief
      Executive


This application can be made when there is a change in PHEI’s Chief Executive. The change
could be a result of the PHEI’s decision or a decision to cancel the registration by the RG
under subsection 31(3).


Application Process


Applicant is required to write the application for the cancellation of PHEI Chief Executive
before appointing a new Chief Executive.

The following documents are necessary for the application:

a.    Original Certificate of Registration of CEO


Approval Duration


The cancellation of Certificate of Registration will be issued within 3 working days from
submission of complete application.


Validity Period


Not applicable




                                              60
30.    Approval to Sell/ Dispose/ Reconstruct the Business of PHEI
       Relating To Education


This application can be made when the PHEI intends to sell, dispose or reconstruct a PHEI
business.


Application Process


Applicant is required to submit the application for the approval to sell/ dispose/ construct
PHEI’s business by filling in the following form:


a.     Form KP/JPS.IPTS [Jual]


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:


1.     Copy of Registration Certification
2.     Copy of Sales & Purchase Agreement
3.     Copy of Form 24 and 49
4.     Copy of Form of Annual Return


Approval Fees


RM 500.00 for each application


Approval Duration


If the application is successful, the Letter of Approval will be issued within 6 weeks from the
date of submission of complete application.


Validity Period


Not applicable
                                               61
                                STAGE 4:

  Closing Down of Private Higher Education Institutions
Stage 4 involves approvals or cancellation of registrations of closure of PHEIs
that are not able to sustain the education business or had commited serious
offences leading to conviction in accordance with Act 555.




                                      62
31.   Notice of Intention to Close down a PHEI


This application can be made if there is an intention to close down by request of PHEI.


Application Process


Applicant is required to submit the application to close down the PHEI by filling in the
following form:


a.    Form A of PU (A) 542/97- KP/JPS (Tutup)


Applicant to carry out additional procedures and documents as specified in the above
mentioned forms.


Approval Fees


Not applicable


Approval Duration


If the application is successful, the Letter of Approval will be issued within 21 working days
from the date of submission of complete application.


Validity Period


Not applicable




                                             63
32.   Approval to Close down PHEI


This application can be made if the PHEI wish to close down the PHEI business.


Application Process


Applicant is required to submit the application to close down the PHEI by filling in the
following form:


a.    Form B; or Form C of PU (A) 542/97.


Approval Fees


Not applicable


Approval Duration


If the application is successful, the Letter of Approval will be issued within 21 working days
from the date of submission of complete application.


Validity Period


Not applicable




                                             64
33.    Cancellation of Registration of PHEI


This application can be made once the PHEI close down the business.


Application Process


Applicant is required to write to the Registrar General for the cancellation of PHEI.
The following documents are neccesary for this application:


1.    Appeal received from PHEI within 21 days from the date of issuance of notice of
      intention to revoke.
2.    Original copy of approval of establishment of PHEI
3.    Original certification of registration of PHEI.


Approval Fees


Not applicable


Approval Duration


The cancellation letter of PHEI registration will be issued within 5 days from submission of
complete application


Validity Period


Not applicable




                                                 65
                                     Acknowledgement

Registration & Standards Unit of the Standards Division, Private Higher Educational
Institution Management Sector(PHEIMS), Department of Higher Education, Ministry Of
Higher Education wishes to thank each and every individual who had contributed directly or
indirectly to the preparation of this manual. In particular, PHEIMS wishes to thank
representatives from the following units, division, department and ministry.


   1. Registration Section and Standards (Bahagian Pendaftaran & Piawaian)
   2. Enforcement Division ( Bahagian Penguatkuasaan & Inspektorat )
   3. Private Higher Educational Institution Governance Division (Bahagian Governans
      IPTS (BG))
   4. Malaysian Administrative Modernisation and Management Planning Unit (MAMPU)




                                              66
                                                             Summary of Details Regarding Approvals Issued by Management Sector Private Higher Educational Institution

                                                                                          Agency Name: REGISTRATION AND STANDARDS DIVISION

          *APPROVAL           FORM USED               LEGAL                       CHARGES/ FEES/ PAYMENT                   APPROVAL   VALIDITY                       APPROVAL PRE CONDITION
            ISSUED                                     (ACT/                               RM)                             DURATION    PERIOD
                                   (b)            REGULATIONS/                                                                                                                   (g)
NO.            (a)                                 DIRECTIVES)                                 (d)                            (e)         (f)
                                                         (c)
                                                                                                                           (WORKING
                                                                                                                             DAYS)                                                             Referred
                                                                                                                                                         List of Supporting Documents
                                                                                                                                                                                               Agency

                                                              REGISTRATION AND STANDARDS DIVISION, DEPARTMENT OF HIGHER EDUCATION

                                                                           STAGE 1 – APPROVALS FOR THE ESTABLISHMENT OF PHEI

1     Letter of Invitation   (Second            Section 22, Act 555                                                         30 days     1 year
      to establish PHEI      Schedule )
                             Sub regulation
                             4(1)




2     Approval for           (Third Schedule)   Section 21 Act 555                           1,000.00                       45 days                1.   Form 24 & 49 Company Act 1965
      Establishment of       Subregulation                               (University,university college or branch campus
      PHEI                   4(2)               Section 22 Act 555                            status)                                                   (certified    by Registrar CCM)
                             P.U (A)546                                                                                                            2.   Form 32 A
                             Second             Section 6,9(c), 10(2),
                             Schedule;          12(1)(a), 17 of Act                                                                                3.   List of Shareholders
                             KP/JPS.IPT         555 and                                                                                            4.   Complete Plan of PHEI for
                             (Pen I)-           Regulations; made                             100.00
                             University,        thereunder                ( Non University, university college or branch                                Establishment &      Maintenance.
                             university         (Establishment)                          campus status)                                            5.   Draft of Constitution of Institution
                             college or         1997
                             branch campus      [Regulation 3]                                                                                          (subsection 11(d) Act 555)
                             status                                                                                                                6.   Draft of M & A (subsection 12(1) Act

                             P.U (A)539/97                                                                                                               555)
                             First Schedule;                                                                                                       7.   Lease-Buy Agreement
                             P.U (A)546
                             Second                                                                                                                8.   Location Plan/ Floor Plan
                             Schedule;                                                                                                             9.   Financial Report of Company
                             KP/JPS.IPT
                             (Pen II) –                                                                                                            9.   3 proposed names of institution
                             Non University,
                             university
                             college or
                             branch campus
                             status
         *APPROVAL          FORM USED              LEGAL                       CHARGES/ FEES/ PAYMENT               APPROVAL    VALIDITY                   APPROVAL PRE CONDITION
           ISSUED                                   (ACT/                               RM)                         DURATION     PERIOD
                                 (b)           REGULATIONS/                                                                                                             (g)
NO.           (a)                               DIRECTIVES)                                 (d)                        (e)         (f)
                                                      (c)
                                                                                                                    (WORKING
                                                                                                                      DAYS)                                                                 Referred
                                                                                                                                                   List of Supporting Documents
                                                                                                                                                                                            Agency

3.    Approval of                            Section 31(1)                                                          7 working              1.   Letter of CEO Appointment from company.
      Appointment of                         Act 555                                                                  days                 2.   Letter of Acceptance of appointment
      Chief Executive                                                                                                                      3.   C.V of appointed CEO
                                                                                                                                           4.   Copy of IC or Passport
                                                                                                                                           5.   Certified copy of academic qualification.




4.    Approval of                            Section 11(d), 30 Act                                                  7 working
      Institution                            555                                                                      days
      Constitution

5.    Approval of                            Paragraph 12(1) (c)                                                    7 working
      Company’s                              Act 555                                                                  days
      Memorandum &
      Article
                                                                     Application fees (in general)
6.    Approval to          KP/JPS(Kur)I,     Section 44 Act 555                                                      30 days     5 years   Recommendation (Syor) letter from MQA
                                                                     RM1,500.00 for Certificate Programmes
      conduct courses of   Format JPS VIII
      study                                                          RM2,000.00 for Diploma Programmes
                                                                     RM3,400.00 for Degree Programmes

                                                                     Approval Fees


                                                                     RM5,000.00 for Certificate Programmes
                                                                     RM5,000.00 for Diploma Programmes
                                                                     RM7,500.00 for Degree Programmes (except for
                                                                     medical, pharmacy and dental)
                                                                     RM15,000.00 for Degree Programmes (medical,
                                                                     pharmacy and dental)




                                                                                                     68
         *APPROVAL           FORM USED               LEGAL                        CHARGES/ FEES/ PAYMENT                   APPROVAL    VALIDITY                         APPROVAL PRE CONDITION
           ISSUED                                     (ACT/                                RM)                             DURATION     PERIOD
                                   (b)           REGULATIONS/                                                                                                                          (g)
NO.           (a)                                 DIRECTIVES)                                  (d)                             (e)          (f)
                                                        (c)
                                                                                                                           (WORKING
                                                                                                                             DAYS)                                                                            Referred
                                                                                                                                                               List of Supporting Documents
                                                                                                                                                                                                              Agency
                                                                       STAGE 2 – REGISTRATION OF PHEIs TO INITIATE OPERATION OF PHEIs



7.    Registration of       PU(A) 544/97       Section 24 Act 555                            20,000.00                     30 days    5 years           1.    Supporting Letter from Fire Department         Fire
      PHEI                  Second                                       (University,university college or branch campus                                      and Rescue.                                    Department
                            Schedule           P.U(A)544/97                                   status)                                                   2.    Supporting Letter from Local Authorities.      and Rescue
                            Regulation 4, 5,   Regulation 4, 5, 6, 7                                                                                    3.    Supporting Letter from Health
                            6, 7 & 10          & 10)                                                                                                          Department.                                    Local
                                                                                                                                                        4.    Certificate of Registration of Company         Authorities
                            Form ’A’                                                                                                                    5.    Approved Company’s Memorandum &
                                                                                              500.00                                                          Article by Registrar                           Health
                                                                          ( Non University, university college or branch                                6.    Approved Constitution by Registrar             Department
                                                                                         campus status)                                                 7.    Letter of approval of establishment of         State/local
                                                                                                                                                              PHEI
                                                                                                                                                        8     Letter of approval of appointment of CEO
                                                                                                                                                        9.    Form 24 & 49 Company Act 1965
                                                                                                                                                        10.   Company’s Annual Report
                                                                                                                                                        11.   Shareholder Details
                                                                                                                                                        12.   List Board of Directors of company
                                                                                                                                                        13.   List of approved education programs with
                                                                                                                                                              fees (Appendix B)
                                                                                                                                                        14.   List of registered rooms (Appendix A)


8.    Registration of       PU(A) 544/97       Section 31 of Act                                                             2 days                     1. Certified copy of approval of appointment of      Polis
      Chief Executive       Second             555                                                                                                         Chief Executive Officer                           DiRaja
                            Schedule                                                                                                                    2. 2 copies of passport size photograph              Malaysia
                            Form ’D’           P.U(A)544/97                                                                                             3. 1 copy of passport size photo placed on
                                               Regulation 6                                                                                                form.
                                                                                                                                                        4. Certified copies of IC, academic
                                                                                                                                                           qualification certificates and resume of
                                                                                                                                                           CEO.

9.    Teaching permit for   (First Schedule)   Section 51                                     20.00                          5 days   5 years           1. 4 copies of passport sized photo (1 placed
      citizens and non-     Form ’A’           Act 555                                                                                (local citizen)      at form)
      citizen teachers of   KP/JPS(Permit/                                                                                                              2. Certified copy of birth certificate
      PHEI                  Guru)I             Section 52                                                                             In                3. Certified copies of IC and passport
                                               Act 555                                                                                accordance        4. Certified copies of qualification certificates.
                                                                                                                                      with validity     5. Medical certification
                                               P.U (A) 547/97 Sub                                                                     period of         6. Certified copy of work permit (non- citizen)
                                               Regulation 3(1)                                                                        work permit       7. The prescribed fee.
                                                                                                                                      issued by         8. Recommendation letter by 2 referees.
                                               P.U (A) 547/97                                                                         Immigration
                                               Regulation 4                                                                           Dept. (non-
                                                                                                        69
         *APPROVAL           FORM USED              LEGAL               CHARGES/ FEES/ PAYMENT          APPROVAL     VALIDITY                        APPROVAL PRE CONDITION
           ISSUED                                    (ACT/                       RM)                    DURATION      PERIOD
                                  (b)           REGULATIONS/                                                                                                        (g)
NO.           (a)                                DIRECTIVES)                      (d)                       (e)           (f)
                                                       (c)
                                                                                                         (WORKING
                                                                                                           DAYS)                                                                           Referred
                                                                                                                                             List of Supporting Documents
                                                                                                                                                                                           Agency
                                                                                                                    citizens)


                                                STAGE 3 – ADDITIONAL APPROVALS TO CONTINUE PROVIDING HIGHER EDUCATION SERVICES BY PHEI

10.   Recommendation        PPAB 01           Guidelines of                                               45 days                     1.  Certified copy of certificate of registration   Ministry of
      by MOHE for the       (Pindaan 1        application of                                                                              of     PHEI                                     Internal
      Application of        2008)             enrolling                                                                               2.   Certified copy of registration of company      Affairs
      Recruitment of                          international student                                                                   3. Certified copy of registration of Chief
      International                           into PHEI in                                                                                Executive
      Students                                Malaysia for                                                                            4. Certified copy of letter of approval to
                                              recommendation to                                                                           conduct courses
                                              Ministry of Internal                                                                    5. Certified copy of accreditation certificate
                                              Affairs                                                                                     of MQA/ SM/PA
                                                                                                                                      6. Photo of latest PHEI premise
                                                                                                                                      7. Financial report of last 3 years
                                                                                                                                      8. Suggestion of strategic marketing of PHEI
                                                                                                                                      9. Fees refund policy
                                                                                                                                      10. Handbook for international student.
                                                                                                                                      11. Yearly PHEI schedule
                                                                                                                                      12. Organizational structure of International
                                                                                                                                          Student unit.


11.   Recommendation        Format            Guidelines to obtain                                         7 days    6 months         1. Passport                                         Board of
      for the Application   PEUP/1(Baru)(PI   Employment Pass’                                                      (Validity         2. Academic qualification certificates              Nursing
      of Employment         N 1 2006)         for non citizens                                                      period of         3. Professional qualification certificate           Malaysia
      Pass for Expatriate                     teachers at PHEI                                                      recommendat       4. Post advertisement                               (if Nursing
      Teacher/Lecturer/                       (College/ College                                                     ion letter from   5. Receipt payment of advertisement.                field)
      Chief Executive in                      University/                                                           MOHE to           6. Justification of application without
      PHEI                                    University)                                                           Dept. Of             advertisement                                    Departmen
                                                                                                                    Immigration       7. Certification of registration of PHEI            t of
                                                                                                                    Malaysia)         8. Details of individual applicants                 Immigratio
                                                                                                                                      9. Medical Report                                   n Malaysia

                                                                                                                                                                                          Relevant
                                                                                                                                                                                          Professio
                                                                                                                                                                                          al Board
                                                                                                                                                                                          (0ther
                                                                                                                                                                                          Profession
                                                                                                                                                                                          al fields)


12.   Approval to           Form H            Section 28 Act 555                 50.00                    30 days                     1. Floor Plan
      Change, Renovate      KP/JPS.IPTS                                                                                               2. Location Plan

                                                                                         70
         *APPROVAL          FORM USED               LEGAL                    CHARGES/ FEES/ PAYMENT               APPROVAL   VALIDITY                   APPROVAL PRE CONDITION
           ISSUED                                    (ACT/                            RM)                         DURATION    PERIOD
                                 (b)            REGULATIONS/                                                                                                         (g)
NO.           (a)                                DIRECTIVES)                               (d)                       (e)        (f)
                                                       (c)
                                                                                                                  (WORKING
                                                                                                                    DAYS)                                                          Referred
                                                                                                                                                List of Supporting Documents
                                                                                                                                                                                   Agency
      or Transfer of       (Premise)                                                                                                    3. Draft of Lease Buy Agreement
      Premise                                                                                                                           4. Copy of establishment approval
                                                                                                                                        5. Registration Certification


13.   Approval for         Form H             Section 28, 29                              50.00                    14 days              1.   Floor Plan
      additional premise   KP/JPS.IPTS        Act 555                                                                                   2.   Location Plan
                           (Premise)                                                                                                    3.   Draft of Lease Buy Agreement
                                                                                                                                        4.   Copy of establishment approval
                                                                                                                                        5.   Registration Certification


14.   Approval to change                      Section 29                                                           5 days               1. Justification Letter
      institution’s name                      Act 555


15.   Approval of          KP/JPS.IPTS        Section 15, 29                                                       5 days               1. Form 32 A
      Company’s Equity     [Jual]             Paragraph 12(1)(6)
      Transfer                                Act 555




                                                                                                                                                                                    MQA
16.   Approval to          KP/JPS(Kur) II,    Seksyen 44 Akta      Application fees (in general)                   30 days    5 years   1. Recommendation (Syor) letter from MQA
      conduct additional   Format ,JPS VIII   555
                                                                   RM1,500.00 for Certificate Programmes
      courses              PU(A) 546/97
                           First Schedule                          RM2,000.00 for Diploma Programmes
                           Form ’B’
                                                                   RM3,400.00 for Degree Programmes

                                                                   Approval Fees


                                                                   RM5,000.00 for Certificate Programmes
                                                                   RM5,000.00 for Diploma Programmes
                                                                   RM7,500.00 for Degree Programmes (except for
                                                                   medical, pharmacy and dental)
                                                                   RM15,000.00 for Degree Programmes (medical,
                                                                   pharmacy and dental)



                                                                                                   71
         *APPROVAL            FORM USED             LEGAL            CHARGES/ FEES/ PAYMENT   APPROVAL    VALIDITY                   APPROVAL PRE CONDITION
           ISSUED                                    (ACT/                    RM)             DURATION     PERIOD
                                   (b)          REGULATIONS/                                                                                      (g)
NO.           (a)                                DIRECTIVES)                  (d)                (e)         (f)
                                                       (c)
                                                                                              (WORKING
                                                                                                DAYS)                                                                 Referred
                                                                                                                            List of Supporting Documents
                                                                                                                                                                      Agency




17.   Approval to            Format JPS IV;   Section 29,                                      14 days               1. Justification Letter
                             PU(A) 539/97     Subsection 88(I) Act
       Increase                                                                                                      2.   Comparison Table of Tuition Fees of 3
                             First Schedule   555
      Course of Study                                                                                                PHEI
       Fee




18    Approval for                            Section 44 Act 555                                14 days              1. Approval letter of the course                    MQA
      amendment of                                                                               (after
                                                                                                                     2. Approval letter from MQA
      course requirement                                                                       feedback
                                                                                              from MQA)              3. Justification Letter


19.   Approval for                            Section 41(3) Act                                                      1. Approval letter of the course
      amendment of                            555                                                                                                                        MQA
                                                                                                                     2. Approval letter from MQA
      medium of
      instruction                                                                                                    3. Justification Letter




20.   Approval to Renew      PU(A) 544/97     P.U(A)544/97                   100.00            30 days               1.   Supporting Letter from Fire Department     Fire
      Registration of        Second           Subregulation 5(3)                                                                                                     Department
                                                                                                                          and Rescue
      PHEI                   Schedule                                                                                                                                and Rescue
                             Form ’C’                                                                                2.   Supporting Letter from Local Authorities
      (University,universi                                                                                                                                           Local
                                                                                                                     3.   Supporting Letter from Health Department
      ty college or branch                                                                                                                                           Authorities
      campus status)                                                                                                 4.   Certificate of Registration of Company
                                                                                                                                                                     Health
                                                                                                                     5.   Company’s Memorandum & Article
                                                                                                                                                                     Department
                                                                                                                     6.   Form 24 & 49 Company Act 1965              State/local)
                                                                                                                     7.   Company’s Annual Report
                                                                                                                     8.   Shareholder Details


                                                                                      72
         *APPROVAL           FORM USED            LEGAL       CHARGES/ FEES/ PAYMENT   APPROVAL    VALIDITY                       APPROVAL PRE CONDITION
           ISSUED                                  (ACT/               RM)             DURATION     PERIOD
                                  (b)         REGULATIONS/                                                                                         (g)
NO.           (a)                              DIRECTIVES)             (d)                (e)          (f)
                                                     (c)
                                                                                       (WORKING
                                                                                         DAYS)                                                                        Referred
                                                                                                                           List of Supporting Documents
                                                                                                                                                                      Agency
                                                                                                                  9.    List Board of Directors of company
                                                                                                                  10. List of approved education programs
                                                                                                                        (Appendix B)
                                                                                                                  11. List of registered rooms (Appendix A)
                                                                                                                  12. Original copy of certificate of Registration
                                                                                                                        of PHEI
                                                                                                                  13. Certified copy of approval to conduct
                                                                                                                        courses and fee
                                                                                                                  14. Certified copy of certificate of Registration
                                                                                                                        of CEO
                                                                                                                  15. Certified copy of CEO’s IC, Academic
                                                                                                                        certificates and resume.
                                                                                                                  16. Certified copy of approval of Constitution



21.   Application for       PU(A) 547/97     Section 51               10.00             5 days    5 years         1. Original Permit to Teach
      Extension of Period   First Schedule   Act 555                                              (citizens)
                                                                                                                  2. Certified copies of IC
      for Teaching Permit   Form ’B’
      of Local and          KP/JPS(Permit/   Section 52                                           In              3. Certified copy of work permit (non- citizen)
      Foreign Teaching      Guru)III         Act 555                                              accordance
                                                                                                                  4. Medical certification
      Staff                                                                                       with validity
                                             P.U(A) 547/97                                        period of       5. 2 copies of passport sized photo (1 placed
                                             Regulation 6                                         work permit
                                                                                                                       at form)
                                                                                                  issued by
                                             P.U (A) 547/97                                       Immigration     6. Certified copies of academic qualifications.
                                             Regulation 4                                         Dept. (non-
                                                                                                                  7. Recommendation letter by 2 referees.
                                                                                                  citizens)
                                                                                                                  8. The prescribed fee



22.   Approval to Change                     Section 31                                 3 days                    1. Academic qualification certificate
      Details of                             Act 555                                                              2. Copy of detail change approval letter
      Certificate of
      Registration of
      Chief Executive




                                                                              73
         *APPROVAL           FORM USED             LEGAL             CHARGES/ FEES/ PAYMENT   APPROVAL       VALIDITY                       APPROVAL PRE CONDITION
           ISSUED                                   (ACT/                     RM)             DURATION        PERIOD
                                  (b)          REGULATIONS/                                                                                               (g)
NO.           (a)                               DIRECTIVES)                   (d)                   (e)          (f)
                                                      (c)
                                                                                              (WORKING
                                                                                                DAYS)                                                                            Referred
                                                                                                                                   List of Supporting Documents
                                                                                                                                                                                 Agency

23.   Approval to Change    PU(A) 547/97     P.U(A) 547/97                                      5 days      In              1. Original permit to teach
      Details in Teaching   Third Schedule   Regulation 7 & 8                                               accordance      2. Certified copies of academic qualification
      Permit                (Regulation 7)                                                                  with original
                            KP/JPS(Permit/                                                                  permit to
                            Guru)V                                                                          teach



24.   Recommendation        Format           Guidelines to                                      7 days      3 months        1.   Passport                                       Board of
      for the Application   PEUP/2(Lanjuta   obtain ’pas                                                    (Validity       2.  Academic qualification certificates             Nursing
      for Extension of      n)(PIN 1 2006)   penggajian’ for non                                            period of       3.  Professional qualification certificate          Malaysia
      Employment Pass                        citizens teachers at                                           recommend       4.  Post advertisement                              (if Nursing
      for Expatriate                         PHEI (College/                                                 ation letter    5.  Receipt payment of advertisement.               field)
      Teacher/Lecturer/                      College University/                                            from MOHE       6.  Justification of application without
      Chief Executive in                     University)                                                    to Dept. Of         advertisement                                   Departmen
      PHEI                                                                                                  Immigration     7. Certification of registration of PHEI            t of
                                                                                                            Malaysia)       8. Details of individual applicants                 Immigratio
                                                                                                                            9. Medical Report                                   n Malaysia
                                                                                                                            10. Certified copies of previous
                                                                                                                                recommendation letter on ‘pas penggajian’
                                                                                                                                from MOHE


25.   Approval to Renew     PPAB             Guidelines on                                     45    days                   1. Certified copy of certificate of registration    Ministry of
      PHEI’s Licence to     01(Pindaan 1     application to enroll                                                              of PHEI                                         Home
      Enrol International   20080            international                                                                  2. Certified copy of registration of company        Affairs
      Students                               students into PHEI in                                                          3. Certified copy of registration of Chief
                                             Malaysia for                                                                       Executive.
                                             recommendation to                                                              4. Certified copy of letter of approval to
                                             Ministry of Home                                                                   conduct courses.
                                             Affairs.                                                                       5. Certified copy of accreditation certificate of
                                                                                                                                MQA/ SM/PA.
                                                                                                                            6. Photo of latest PHEI premise.
                                                                                                                            7. Financial report of last 3 years.
                                                                                                                            8. Suggestion of strategic marketing of PHEI.
                                                                                                                            9. Fees refund policy
                                                                                                                            10. Handbook for international student.
                                                                                                                            11. Yearly PHEI schedule
                                                                                                                            12. Organizational structure of International
                                                                                                                                 Student unit.




                                                                                     74
         *APPROVAL           FORM USED              LEGAL              CHARGES/ FEES/ PAYMENT   APPROVAL    VALIDITY                       APPROVAL PRE CONDITION
           ISSUED                                    (ACT/                      RM)             DURATION     PERIOD
                                  (b)           REGULATIONS/                                                                                              (g)
NO.           (a)                                DIRECTIVES)                    (d)                (e)          (f)
                                                       (c)
                                                                                                (WORKING
                                                                                                  DAYS)                                                                          Referred
                                                                                                                                   List of Supporting Documents
                                                                                                                                                                                 Agency

26.   Approval for          PU(A) 544/97      P.U(A)544/97                     50.00             3 days    (following      1. Police report or statutory declaration            Royal
      Replacement of        Second            Regulation 7                                                 validity        2. Declaration of lost certificate of registration   Police of
      Certificate of        Schedule                                                                       period of                                                            Malaysia
      Registration of       Form ’F’                                                                       original
      PHEI                                                                                                 certification                                                        Commissio
      (Lost or Defaced)     KP/JPS.IPTS(Dft                                                                of                                                                   ner of
                            /Akuan)III                                                                     registration)                                                        Oaths

27.   Approval for          PU(A) 544/97      P.U(A)544/97                                       3 days                    1. Police report or statutory declaration            Royal
      Replacement of        Second            Regulation 7                                                                 2. Declaration of lost certificate of registration   Police of
      Certification of      Schedule                                                                                                                                            Malaysia
      Registration of       Form ’G’
      Chief Executive of                                                                                                                                                        Commissio
      PHEI                                                                                                                                                                      ner of
                                                                                                                                                                                Oaths

28.   Approval for          Form ’C’          Section 51                       10.00             5 days    In              1. Police report or statutory declaration
      Replacement of        KP/JPS(Permit/    Act 555                                                      accordance      2. Declaration of lost certificate of registration   Royal
      Teaching Permit of    Guru)IV                                                                        with validity                                                        Police of
      Local and Foreign                       Section 52                                                   period of                                                            Malaysia
      Teaching Staff                          Act 555                                                      original
                                                                                                           permit to                                                            Commissio
                                              P.U(A) 547/97                                                teach                                                                ner of
                                              Regulation 9                                                                                                                      Oaths


29.   Approval for                            Section 31 (3) Act                                 3 days                    1. Original Certificate of Registration of CEO
      Cancellation of the                     555
      Certificate of
      Registration of                         Section 37
      PHEI’s Chief                            Act 555
      Executive


30.   Approval to sell/     PU(A) 541/97      Section 88                       500.00            6 weeks                   1.   Copy of Registration Certification
      dispose/ construct    First Schedule    Act 555;                                                                     2.   Copy of Sales & Purchase Agreement
      the business of       KP/JPS.IPTS       IPTS [to sell, dispose                                                       3.   Copy of Form 24 & 49
      PHEI relating to      [Jual]            or reconstruct]1997                                                          4.   Copy of ”Form of Annual Return”
      education.




                                                                                        75
         *APPROVAL            FORM USED              LEGAL                    CHARGES/ FEES/ PAYMENT          APPROVAL     VALIDITY                     APPROVAL PRE CONDITION
           ISSUED                                     (ACT/                            RM)                    DURATION      PERIOD
                                   (b)           REGULATIONS/                                                                                                          (g)
NO.            (a)                                DIRECTIVES)                             (d)                     (e)         (f)
                                                        (c)
                                                                                                              (WORKING
                                                                                                                DAYS)                                                                        Referred
                                                                                                                                               List of Supporting Documents
                                                                                                                                                                                             Agency
                                                            STAGE 4 – CLOSING DOWN OF PRIVATE HIGHER EDUCATIONAL INSTITUTIONS (PHEIs)

31.   Notice of Intention    PU(A) 542/97      Section 60(1)                                                    21 days
      to Close down a        Schedule          Act 555
      PHEI                   Form A

                             KP/JPS(Tutup)




32.   Approval to close      PU(A) 542/97      Section 60(3)                                                    21 days
      down PHEI              Schedule          Act 555
                             Form B & Form     PU(A) 542/97
                             C                 Paragraph2(1)(b)
                                               and Sub regulation
                                               2(2)


33.   Cancellation of                          Section 55                                                       5 days                  1. Appeal received from PHEI within 21 days
      registration of PHEI                     Act 555                                                                                     from the date of issuance of notice of
                                                                                                                                           intention to revoke.
                                               Section 56(1) Act                                                                        2. Original copy of approval of establishment
                                               555                                                                                         of PHEI
                                                                                                                                        3. Original certification of registration of PHEI.
                                               Section 56(2) Act
                                               555

                                               Section 57
                                               Act 555



       •     Type of Approval Issued – License, permit, letter of authority and registration
       ***   Online: A – Download form, B –Submit application, C – Review status, D -Payment




                                                                                                76
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