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PowerPoint Presentation - West Virginia Higher Education Policy

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PowerPoint Presentation - West Virginia Higher Education Policy Powered By Docstoc
					Blueprint for Collaboration
Concord College &
Bluefield State College
Report to the HEPC
October 9, 2003
Concord & Bluefield State
Respond to Legislature



  HB 2224 (18B-1B-10, 18B-5-9-(e))
Items to Consider
  Bulk Purchasing           Student Financial Aid
  Reverse Bidding           Applications
  Electronic Marketplaces   Processing and
  Electronic Remitting      Disbursement
  Payroll Operations        Standard Bulk
                            Purchasing
  Human Resource
  Operations
  Warehouse Operations
  Financial Transactions
The Process Begins. . .

  Steering Committee Met with
  Chancellor Mullen and His Staff
  on March 24, 2003
  to Clarify Issues
  and Plan Appropriate Activities
Goals
  Economies
  (Save Money)
  Efficiencies
  (Use Resources More Wisely)
  Effectiveness
  (Do Better)
  Enhancements
  (New or Expanded Service)
Targeted Activities
                       MISSION
            High Relevance   Low Relevance

     High
                   3             1
   COST

     Low           4             2
Planning Considerations
1. Commitment      8. Key Consumers
2. Scope of Work   9. Milestone Review
3. Goals           10.Project Teams
4. Project         11.Project Support
   Segmentation    12.Project Budget
5. Objectives      13.Final Plan
6. Time Frame
7. Deliverables
Joint Institutional Resources

  >28 Meetings

  >343 Staff Hours
  (8½ 40-hour weeks)

  Meetings Involved from 2 to 23
  People
Baseline Data
                             BSC               CC

State Funding per FTE   At the Bottom       Near the
                                            Bottom
% of Expenditures for   Near the Top       At the Top
Instruction

% Enrollment Increase        Top              Top

Age of Students         Non-traditional    Traditional

E&G Revenues (FY03)     In the Middle     At the Bottom
As % of Peers
10 Examples Studied
1.  Collaborative Ventures (2002)
2.  Best Demonstrated Practices (2003)
3.  Success II (2003)
4.  The Five Colleges of Ohio (2002)
5.  WV – ICE (2003)
6.  Ways to Reduce Costs while Maintaining Quality
    (2003)
7. Recommendations from Other Institutions
8. California State University Benchmarking Project
9. The Washington Consortium
10. Financial Strategies From Group Report (2002)
Purchasing Benchmarks
                                  National       Concord
                                  Sample         College

  Total Institutional Purchases                   $10.3
  Per Purchasing Employee         $4.6 million    million

  % of active suppliers that        15.5%         39.3%
  account for 90% of total

  Average Purchase Order
  Cycle Time                       2.3 days      1.5 days

  % of Purchases Through
  E-commerce                         1.2%          1%

  % of Purchases Through
  Procurement Card                    6%          48.9%
Purchases w/ State Vendors
State Ave. = 41%
  Concord College   Bluefield State
  56%               63%
Exceeding Expectations
  Current state contract price
  with Boise Cascade was bettered
  Re-bid of copying contract resulted in 21% savings
  Joint contract to buy natural gas saved ~$100,000
  (~$250,000 over the previous five years)
  Use of a WVNET contract resulted in savings
  of 28-35%
   Use of another institution’s contract saved an
  additional 7%
Examples of Collaboration

  Library Savings This Year = $216,550
  Course Sharing & Cross Registration
  Ave. No. IT Grant-funded
  Positions = 2.5 CC-BSC
  Ave. No. IT Employees = 3 CC-BSC
  Ave. No. IT Positions Other Inst. = 6.7
Adopting E-Commerce Practices

  Savings are Reported
  New Suppliers are Identified
  Collaboration w/ Suppliers Is
  Achieved
Concord Instructional Expense

 Division      Concord   Compre.    Baccal.
Business         $77      $156       $119
Education        $91      $180       $175
Fine Arts        $61      $180       $226
Lang. & Lit.     $57      $112       $132
Nat. Science     $95     $106-181   $112-124
Soc. Science     $53     $100-131   $131-165
Dr. Albert Walker,
President
Bluefield State College
Current BSC/Concord
Collaborative Activities

  Economic Development/
  Environmental Scan
  Library Service
  Job Fair
  Banner Training/Instructional
  Technology
Current BSC/Concord
Collaborative Activities

  Multicultural Events
  Tuition Agreement
  Teleconference Facilities
  Textbook/Bookstore
Current BSC/Concord
Collaborative Activities

  Car Pooling
  Mercer County “College Day”
  Shared Lectured Series
  Collaboration on pricing/bidding
Report Organization

  The final report has evolved into two
  major categories:
     ACADEMICS
     ECONOMIES
Planned Collaborative Activities
- Academics

  Common Academic Calendar
  Common Class Meeting Times
  Sharing Faculty/Faculty Resources
  Shared Student Activities/Events
  Share Engineering Student Expertise
Planned Collaborative Activities
- Economies

  Technology
      Computer Backups (savings $4,000/yr*)
      Computer Training (savings $5,000/yr*)
      Share Concord College’s Multipoint Control
       Unit (savings $5,000/yr*)



   *Note: savings are approximate
Planned Collaborative Activities
- Economies

   Joint Procurement
       Maintenance Contract (savings $2,000/yr*)
       Supplies (savings $1,000/yr*)
   P-card control System (savings $4,800/yr*)
   Electronic Payroll System (savings $4,900/yr*)
   Joint Development of Custom BANNER
   Financial Reports (one-time savings $10,000*)

 *Note: savings are approximate
HB 2224 Legislative Mandates

  Submission of Bluefield State
  College/Concord College Collaboration
  by 9/1/03 (pp. 19-20)
  Creation of New River Community &
  Technical College of BSC by 7/1/03
  (pp. 28-30)
BSC Enrollment Trends: Head Count
4000




3500




3000




2500




2000
       Fall 2000    Fall 2001   Fall 2002   Fall 2003    Fall 2004    Fall 2005

       Head Count      Head Count w/o Nicholas Co.      Head Count Projection
     BSC Funding Trends: Head Count
$4,000


$3,500


$3,000


$2,500


$2,000
         Fall 2000   Fall 2001   Fall 2002   Fall 2003    Fall 2004   Fall 2005

                          Head Count State funding
                          Head Count State Funding w/o Nicholas Co.
                          State Funding Projection
  BSC Enrollment & Funding Trends
4000


3500


3000


2500


2000
       Fall 2000   Fall 2001     Fall 2002   Fall 2003    Fall 2004        Fall 2005

                    Head Count                  Head Count State Funding
                    Enrollment Projection       State Funding Projection
New River Community and
Technical College
  Activities for BSC
    Obtain independent accreditation for
     NRCTC by 12/2004
    Provide administrative support for four
     campuses
    Provide approximately $623,930 in
     additional outlays (beyond state
     allocations)
    Provide approximately $401,042 in grant
     support
Looking Ahead… Building a
Culture of Collaboration

  Additional Collaborations
     BSC BSN – Marshall University Master’s
      Nursing Program
     Beckley Regional Higher Education Center
        Bluefield State College, Concord College, West
        Virginia University Institute of Technology,
        Marshall University, Southern West Virginia
        Community College, and New River Community
        & Technical College
Looking Ahead… Building a
Culture of Collaboration

  Dialogue & Continued Meetings
  Potential Future Activities
     Additional Bachelor’s Programs
     Collaborative Graduate Degree Programs
     Joint Research Efforts
     Multicultural Lecture Series

				
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