DEPARTMENTAL ORIENTATION CHECKLIST
(To be completed within 30 days)
Name: Start Date: Job Title:
A. Physical Surroundings and Equipment
Work area Location of supplies Location of Bathroom/Water Location of Faculty/Staff Lounge Rules prohibiting use of University equipment/supplies/resources Fire procedures & exits Smoking rules Parking/Bus Keys and Key card After-hours access Staff/Faculty ID card/UT EID Tour of McCombs School
B. University Policies Human Resource Services New Employee Orientation Compliance Training/Professional Ethics I-9 Verification Employee Assistance Program (EAP) Employee and Campus Services - http://www.utexas.edu/vp/ecs/ Telephone: How to answer, messages/rules re personal and long distance calls E-mail: Acceptable usage; email groups Mail: Where to pick up; how to send; postage
Confidential information/FERPA Care of Equipment/How to order office supplies Use of UT and/or McCombs Logo Leave during working hours Educational Benefits/Professional Development Your work week & specific hours of work Work schedule changes, if any; how handled Required overtime, if any; how handled Meal periods, when & how long? Break periods, when & how long?
C. Department Structure Overview of departmental objectives
Organization of your section Your duties & responsibilities; job description o *DEFINE access/additional technology access needs o McCombs Admin Portal (SharePoint) training Probationary Period (if applicable) o Schedule next conference on at AM/PM Performance standard and evaluations (register for PN 562, Performance Management Plus (PMP) for employees or PN 560, Performance Mgt Plus (PMP) for supervisors) Work of others in section & how your job relates Employee Recognition Management style Staff meeting at o Other scheduled meetings: ________________________ meeting ________________________ meeting
AM/PM at at AM/PM AM/PM
D. Pay For Time Worked Time Sheets/Recording leave Pay dates Overtime compensation, if applicable E. Leaves and Absences Requesting leave/Supervisor approval Reporting requirements when ill: call by _________ a.m. Emergency contact:_________________________________________________________________________ F. Policies and Responsibilities Attendance & Punctuality Conduct & Personal Appearance Standards Effective work relationships Corrective discipline (Verbal, written reprimands) Steps of discipline & dismissal policy; Complaint & appeal procedure Changes in personal status (name, address, etc.) Where to get information & help/open door policy Job injury to be reported to supervisor immediately Human Resource Services contacts, website, email, and phone numbers
Remarks: I have discussed the above topics and have provided a copy of this checklist to the employee. I have placed a copy in the employee file. Supervisor’s Signature My supervisor has explained the above to me and has given me a copy of this checklist. Date
Employee’s Signature
Date