BANNER BUDGET TRANSFER FORM Date Prepared by Approved by INDEX ACCT AMOUNT TRANSERED INTO AMOUNT TRANSERED FROM DESCRIPTION Total 0 00 0 00 For budget transfers use column t

							                                                                                BANNER BUDGET TRANSFER FORM
Date:

Prepared by:

Approved by:

                                      + AMOUNT                     - AMOUNT
  INDEX             ACCT          $ TRANSERED INTO            $ TRANSERED FROM                      DESCRIPTION




                Total                              0.00                        0.00

For budget transfers, use + column to add to budget, and - column to subtract from budget

Note: Use this form to move budget dollars only. Use a journal entry form to move actual dollars.
                          INSTRUCTIONS FOR PROCESSING A BUDGET TRANSFER

Budgeted dollars may be transferred from one account to another, or from one index to another, within the same
department or Center. However, budgeted funds may not be moved from one Center/College/School to another.

You cannot transfer funds from HR salary or fringe accounts. They are tied to specific positions. Please
notify Human Resources if a salary line needs to be corrected. Also, you are not permitted to transfer monies from
any internal account, such as 3311 phone and 3331 postage.

Budget transfers between fund accounts are not permitted. For instance, you cannot transfer budget dollars
from a 33xxxx, 88xxxx, 99xxxx or 77xxxx to an operating fund account (11xxxx –18xxxx, 22xxx). These funds are
not included in the University’s operating budget. Transactions between these funds to each other or to the
operating funds are for actual dollars, and have to be done as a journal entry.

The account receiving the funds is shown as a (+) on the transfer form, the account where the funds are taken from is
shown as a (-).

For example:                      Expense 3266 10,000 – ($ taken from 3266)
                                  Expense 3261 10,000 + ($ given to 3261)

Budget transfers cannot be made between revenue accounts and expense accounts.

For example:                      Revenue 0965 10,000 –
                                  Expense 3220 10,000 +
                                                     or
                                  Expense 3266 250 –
                                  Revenue 0103 250 +                            these are incorrect entries

When actual revenue exceeds budgeted revenue, the excess may be used to cover additional expenses. However,
revenue and expense dollars must be equal so the bottom line remains the same. This transaction must be
approved by the Budget Office.

For example:                      Revenue 0320 20,000 + (budget is increased)
                                  Expense 3266 20,000 + (budget is increased)

Result: No change to net (bottom line)