Business Letters
Microsoft Word
Block Style
Open Punctuation
Block Style: Everything is at left
margin. Do not indent
Open Punctuation: No punctuation
after salutation or complimentary
close.
Margins
2” margin on top
1” margins on left, right and bottom
Top – leave room for letter head
Set Margins
Page Layout Tab – Margins Button –
Preset or Custom to set your own
Only change the four majors (top,
bottom, left and right)
Header
The header is where you will
include your name, class,
assignment & date for each
activity.
Insert Tab – Header – Choose
Blank
Type your name at left
margin. Strike the tab key
twice type the assignment –
enter.
Type your class id. Strike the
tab key twice type the date –
close the header.
Set Page Formatting
You need to set the document
to Single Space with 0pt
Home Tab – Paragraph
Section of the Ribbon – set
spacing
Change Spacing to Single
(drop menu)
Change After to 0pt
Dateline
Begin on first line
of type
Use current date
Initial Caps – spell
out month
QS after dateline
Letter Address
Looks like envelope
would
Name, Title (if
necessary)
Initial caps
DS after letter
address
Salutation
Use Sir name and
last name only
No punctuation
Initial caps
DS after salutation
Body of the letter
SS Paragraphs &
DS Between
At left margin
DS after last
paragraph
Complimentary Close
Examples: Sincerely,
Truly Yours, Cordually
Yours.
Only the first letter of
the first word is
capitalized (Sincerely
yours)
No punctuation
QS after
Complimentary Close
QS after Closing
This is where the
sender will sign
Blue or Black ink
Keep within limits
of LM and just
beyond name
Writer’s Title
Use only First and
Last Name
Title is a line below
writers name
Do not include
address
Initial caps
DS after Writer’s
title
Reference Initials
Represent who
typed the letter
At LM
Lower Case
DS after ref initials
Enclosure Notation
Only if needed –
will mention in the
letter
At LM
Initial Caps