UNIVERSITY MANAGERS GROUP
The next meeting of the University Managers Group will be held on Thursday 23 April 2009 at 3.00pm in
the Economics and Commerce Conference Room
AGENDA
ATTENDANCE
Members are asked to sign the attendance sheet
APOLOGIES
Members are asked to indicate apologies
NEW MEMBERS
A welcome is extended to new members of the UMG
1.0 MINUTES
The Minutes of the meeting of the University Managers Group held on 19 March 2009 are available at
the UMG Website http://www.umg.uwa.edu.au/home/agendas_&_minutes. Members are asked to
confirm those Minutes as a true and correct record of that meeting.
2.0 Business Arising
ITEMS FOR COMMUNICATION
3.0 INDUCTION WEBSITE FOR NEW STAFF
New staff members are encouraged to visit the site at: http://www.induction.uwa.edu.au/for/new_staff
4.0 BUDDY SYSTEM FOR NEW MANAGERS
Jennifer Stevenson (Co Chair & School Manger, BMCS) will briefly speak to a “New Manager’s Buddy
System” We already have a buddy system for new PhDs, usually lining up a local student with an international.
We seek feedback on the establishment of the Buddy System for new managers.
5.0 UMG SAFETY AND HEALTH REPRESENTATIVE
Dr Renu Sharma has served in the above role since June 2005 and has stepped down to allow other
UMG members the opportunity to serve on the University Safety Committee (USC).
We are pleased to advise that Pandy Du Preez has accepted nomination to be the next representative.
The role of the UMG nominee is to raise safety and health related issues and to provide a UMG
perspective on issues discussed at the University Safety Committee. The USC generally meets on the
second Tuesday of every even month, although due to the Easter break, the next meeting is on Tuesday
21st April 2009. Meetings are at 9 am and do not exceed one hour. The nomination is until the end of
2010.
ITEM FOR DISCUSSION
6.0 FLEXIBLE WORK PRACTICES
In response to the letter from Bill Louden (Senior Deputy Vice-Chancellor) which has been sent to all
Senior Managers encouraging management and staff to view flexible works and leave practices as a key
strategy to lessen the extent to which paid work and personal life are seen as competing priorities, we
would like to share examples of how work area’s have successfully implemented these practices.
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ITEMS FOR INFORMATION
7.0 PHD COMPLETIONS WHERE THERE IS SHARED SUPERVISION ACROSS SCHOOLS
Earlier this year Sato Juniper, Jay Jay Jegathesan, Chung Loh and Margaret Pryor ventured on a project
to establish a fairer than 50/50 split of completion funds in respect of postgraduate students that are
jointly supervised across schools/disciplines and especially those areas that have a different weighting.
The current method of funding is unfair and has lead to arguments between schools as to who should
have what share of the funds upon completion. Jay Jay Jegathesan will outline the progress to date with
this project.
CARE TO SHARE
8.0 THE ELECTRONIC RESEARCH MANAGEMENT PROJECT
Daniel Mather (Manager, ERM Project, Research Services) is unable to be present at the meeting to
discuss the progress of the ERM Project. Daniel has sent an electronic update which is as an attachment
to the agenda. It is hoped that Daniel will be able to attend the May meeting with an update.
9.0 GENERAL BUSINESS
In this section of the agenda, members are invited to provide reports on projects in progress or can ask questions without notice of
other members. In addition, replies will be provided for questions that have been previously raised (i.e. questions with notice).
Providers of central services are also invited to provide information they would like to communicate to other managers.
there is a question on notice from the Chair, at the last meeting there was some concern about the new
time of 3pm set for the meeting start. Jennifer Stevenson arranged for a survey to go out to all UMG
members on Monday 30 March, the outcome will be advised – brief discussion.
10.0 ITEMS FOR FUTURE MEETINGS
The following topics are currently being investigated for future meetings
UWA OPP 2009 - 2013
Review of Professional Development Reviews
Postgraduate Student experience
Course Structures
11.0 NEXT MEETING
rd
UMG meetings are held on the 3 Thursday of each month commencing at 3.00pm in the Economics &
Commerce Conference Room.
Meeting Chair
Thursday 23 April 2009 David Rogers
Thursday 21 May 2009 Jennifer Stevenson
Thursday 18 June 2009 David Rogers
Thursday 16 July 2009 Jennifer Stevenson
Thursday 20 August 2009 David Rogers
Thursday 17 September 2009 Jennifer Stevenson
Thursday 15 October 2009 David Rogers
Thursday 19 November 2009 Jennifer Stevenson
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ATTACHMENT A
eRM Electronic Research Management System (InfoEd) Progress Update
In October 2007, the eRM project commenced a three-phase implementation of the InfoEd suite of research
management modules. As of April 2009, the project team has completed approximately 50% of the
scheduled implementation, including the successful operational use of the Proposal Tracking and Lab
Animal Management modules within the Research Grants and Animal Ethics Offices respectively. The
project team are in the final stages of implementing the Human Subject Management and Environmental
Safety Management modules, signalling completion of Phase 1 and 2 of the project.
Benefits of the system include:
The provision of accurate and timely information regarding research at UWA through improved
reporting facilities,
Ensure compliance with the laws and statutes of the regulatory authorities.
Access to the reporting facility requires a Pheme account and is available through the Research Grants
Office, and interested members are invited to join the project’s Stakeholder Reference Group.
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