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MSA Annual Report_ 2009-2010

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									   University of Wisconsin
 Medical Student Association



        Annual Report
         2009-2010




       Bob Zemple
  MSA President 2009-2010


       Nick Coorough
MSA President-Elect 2010-2011
As stated in Section IV of the Medical Student Association (MSA) Bylaws, the Annual
Report shall be collected and filed at the end of each academic year by the Council
President.

Article IV: Annual Reports

      Section A: Purpose
      Annual reports are required so as to provide future medical students, council
      members, and medical student organizations with information regarding past
      academic years‘ events and recommendations for the following year.

      Section B: Required Annual Reports
            1. Council officer reports: Each officer shall prepare a written summary of
                his/her activities at the end of the officer‘s elected term.
            2. Committee chairperson reports: Each committee chair shall prepare a
                written summary of the committee‘s activities at the end of the
                academic year.

      Section C: Specificity
      Annual reports shall include a description of all activities and projects throughout
      the academic year. Descriptions shall be as specific as possible and include such
      information as names, dates, prices, telephone numbers, and similar particulars.

      Section D: Notice
      The council president shall notify:
            1. All council officers of the annual report requirement at the first meeting
                after their election.
            2. All council chairpersons of the annual report requirement at the
                meeting in which they are appointed.
            3. All student organizations receiving MSA funding of the annual report
                requirement upon receipt of funding.

      Section E: Collection and Filing of Annual Reports
            1. The council president shall collect all annual reports before the end of
                the school year.
            2. The council president shall file all reports in the MSA records and post
                reports on the MSA blog and/or the medical student website.




                                           2
TABLE OF CONTENTS

CALENDAR 2009-20010 ................................................................................................ 4


WMAA Initiatives 2009-2010 ........................................................................................... 6


Executive Reports
  Report of the Council President ................................................................................... 8
  Report of the Council Vice President ......................................................................... 15
  Report of the Council Treasurer................................................................................. 16
  Report of the First-Year Class Co-Presidents............................................................ 17
  Report of the OSR Representative ............................................................................ 18
  Report of the Second-Year Class Co-Presidents....................................................... 20


Committee Reports
  Section A: Social Committee ..................................................................................... 21
  Section B: Dean‘s Cup / Malpractice Ball Committee ................................................ 25
  Section C: Elections Committee ................................................................................ 28
  Section D: Finance Committee .................................................................................. 30
  Section E: Community Service Committee ................................................................ 34
  Section F: Equipment Sale Committee ...................................................................... 46
  Section G: Clothing Sale Committee ......................................................................... 47
  Section H: Orientation Committee ............................................................................. 51
  Section I: Curriculum and Policies Committee ........................................................... 53
  Section J: Communications Committee ..................................................................... 55
  Section K: Facilities Committee ................................................................................. 56
  Section L: Interhouse Committee............................................................................... 57
  Section M: Special Committee ................................................................................... 58


Suggestions for 2010-2011 ........................................................................................... 59




                                                           3
CALENDAR 2009-2010

August 2009
8/17-8/21 M1 Orientation
8/17 M1 Reception Dinner
8/18 Student Organization Finance Meeting
8/24 First day of M1 classes
8/26 Student Org Fair

September 2009
9/18 Milwaukee Brewers TG
9/4-10/9 Dean‘s Cup Events
Week of 9/01—M1 Class Co-President Elections
Week of 9/08—Class Representatives, OSR, EPC, Ethics Elections
Week of 9/17—MSA VP election
9/24 Council Secretary Elections

October 2009
10/02 M1 Council Member Committee Sign Up
10/04 M1 White Coat Ceremony
Week of 10/5 Equipment Sale
10/10 Heart Walk
10/16–10/18 WMAA Homecoming Activities
    10/16 WMAA BOD meeting, Tours provided by MSA members, Dinner and
      Reception w/ Dean Golden
    10/17 WMAA Homecoming Tailgate and Game
10/18–11/09 Clothing Sale orders taken online
10/24 MSA Potluck & Corn Maze TG
10/30 Halloween Party at Noon (WMAA); Costume Contest, Sponsored by IHC

November 2009
11/02 Dean‘s Cup Victory Party
11/06-11/08 AAMC-OSR National Conference
11/09 Clothing Sale order placed
11/13 Malpractice Ball at Great Hall in Memorial Union
11/14 WMAA Residents‘ Football Tailgate Brunch

December 2009
12/01 Adopt a Family Bagel Sales
12/09 Clothing Sale order arrives, put orders together
12/10 MSA Potluck for final meeting of semester/calendar year
12/11 IHC Holiday Potluck
12/12 Jingle Bell Trot
12/18 TG at the Come Back In

January 2010
1/09 Habitat for Humanity
1/13 Operation Education, WMAA

                                           4
1/16 Lily‘s Luau Fundraiser for Epilepsy Fellowship
1/22 Haiti Earthquake relief fundraiser in atrium
1/30 Skating at the UW Shell TG

February 2010
2/1- Haiti T-Shirt Sale
2/20 Polar Plunge
2/19-2/21 Alumni Weekend and BOD Meeting in the Dells
2/26 TG at Zander‘s

March 2010
Week of 3/02 M2 Class Co-President elections (from M1 class)
3/13 TG at Point Cinema – Alice in Wonderland 3D
Week of 3/18 M2 Council Position elections (from M1 class)
3/11 Meet Your Match @ Plan B
3/13 MSMC Health Fair
3/18 MSA President election

3/30 & 3/31 Dinners on Wisconsin, undergrads eat pizza and chat with M1s/M2s

April 2010
Week of 4/06 M3/M4 Class Co-President elections (from M2 class)
4/8 Council VP Elections
4/10 Blood Drive as part of House Cup
Week of 4/13 M3/M4 MSA Council Representative elections (from M2 class)
4/10 Bridge Point Lake Community Center Health Fair
4/10 Science Expeditions DOC table
4/15 Medical Education Day
4/20 All Campus Party – State Fair/Wear Red, Get Fed
4/16-4/17 ACS Relay for Life
4/17 Black Bag Ball at Memorial Union – Great Hall
4/22-4/24 Alumni Weekend
       4/22 Dean‘s Reception
       4/23 BOD meeting & Awards Dinner
       4/24 Brunch in Atrium


May 2010
5/03 2nd Election for M2 Class Co-Presidents
5/05 Conversation/Lunch with Dean Golden
5/14 Unofficial TG at Brat‘s
5/14 M4 Graduation
5/14 WMAA Graduation Party at Madison Concourse




                                           5
WMAA Initiatives 2009-20010


Calendar

10/24–10/25 WMAA Homecoming Activities
        10/24 WMAA BOD meeting, Tours provided by MSA members,
               Dinner and Reception w/ Dean Golden
        10/25 WMAA Homecoming Tailgate and Game
10/31 Halloween Party at Noon (WMAA);
11/14 Malpractice Ball at Great Hall in Memorial Union
11/15 WMAA Tailgate Brunch
1/22 Operation Education, WMAA
3/06 WMAA Board Meeting at Lambeau Field in Green Bay
4/15 Medical Education Day
4/16 Wisconsin Medical Foundation Blind Auction Charity Event, Monona Terrace
4/24 Black Bag Ball at Madison Concourse Hotel
5/08-5/09 WMAA Alumni Weekend
      5/08 WMAA BOD Meeting, Medical Alumni Awards Banquet-Madison Concourse
      5/09 Brunch with Medical Students, Tours provided by MSA members
5/15 WMAA Graduation Party at Madison Concourse


WMAA 2009-2010
The Wisconsin Medical Alumni Association (WMAA) generously provides funds for the
MSA to use toward various events throughout the year. A portion of the budget funds
the monthly TGs, and the remainder is allocated to student organization events based
on requests submitted to the MSA finance committee. The Council President,
Treasurer, and Social Chairs should meet with the WMAA Director prior to the first MSA
meeting to discuss the calendar and set budgets. This is typically done in the spring or
summer.

The purpose of the Student-Alumni Partnership Program (SAPP) is to get alumni
actively involved with the medical school by having alumni members volunteer to serve
as mentors and provide shadowing opportunities to students. It is an opportunity for
students to connect with local alumni to learn more about their respective specialties.
A list of alumni participants is kept in the WMAA office on the 4 th floor of the HSLC. *As
this year‘s annual report is being written, this program is undergoing an overhaul. More
information to follow in next year‘s report.

This was the fifth year for "Operation Education", a dinner event that includes SAPP
members and med students. It was an opportunity for students to have dinner and play
the game ―Operation‖ with area physicians and talk to them about their particular
specialties. This event was a huge success due to lack of conflicts with exams, look to
schedule it similarly in future years.

At the end of Spring semester the WMAA Board approved a resolution that stated they
would no longer provide funding for student led activities. This resolution will no doubt


                                             6
result in some difficulties for the council next year, as we will have to rethink the funding
of our social events and professional development activites.

Contacts
Karen Peterson, WMAA Director: kspeters@wisc.edu

Suggestions
For larger purchases (such as for the Clothing Drive), speak with the WMAA about
paying for the program directly. This will allow for the usage of their tax exempt
number—also, although the WMAA has a ordering history with Top Hat, do not be afraid
to look at different vendors for better prices.

Continue to publicize the SAPP and promote attendance at the annual Operation
Education event. Encourage students to use the Alumni Host Program when
interviewing for residencies. Special Interest group chairs should collaborate with the
WMAA when planning a luncheon or other presentation. The intent of the interest
groups are very much in alignment with the goals of the SAPP program, and there
would be benefit in collaboration. This would eliminate duplication of effort and would
allow groups to obtain funding to provide food for such events.

[again, much of the WMAA initiative stresses the SAPP program, which is why the
program is being overhauled this year]

Also, be aware that the WMAA offers two installments PER SEMESTER in order to fund
interest group talks and other MSA related activities. Budget appropriately, but if funds
are running low, contact Karen.




                                              7
                   2009-2010 COUNCIL PRESIDENT ANNUAL REPORT
        This annual report is not an all encompassing report of the Medical Student
Association as an entire organization. This simply guides and outlines much of the
organization and endeavors of MSA in chronological order, focusing on items which
significant council involvement occurred. For further evaluation and insight to specific
undertakings, please seek the appropriate annual reports from other council members
and committees*. Overall, MSA accomplished much this past year, in terms of
continued school leadership and even intra-organization revisions, and readily handled
many unique challenges that arose.
OVERVIEW
        Presiding over an organization with so much involvement in so many different
ways requires intrinsic organization and maintenance. Creating a separate agenda with
all my own notes from the meetings and keeping my own tabs on the council‘s
involvement proved most useful many times throughout the year, assisting in many
discussions with both students and faculty alike.
        Establishing a strong rapport with administration (Dean McBride and Chris
Stillwell), other student leaders (IHC, MSMC, MEDiC, the webmaster, etc.), and Karen
Peterson of the Wisconsin Medical Alumni Association (WMAA) enabled much
smoother planning for different events and more efficient handling of various issues.
Meeting with these individuals early in the semester will only assist down the road, both
when called upon for questions and when needed to call upon others for guidance!
SUMMER / START OF FALL SEMESTER
        Summer offers the opportunity to begin planning for many of the big events that
will come up quickly when fall semester begins. It is also a great time to review the By-
Laws and Constitution in preparation for the coming year. I also recommend asking for
some feedback about the uwmedstudent website, and begin working with the
webmaster to improve the site for the coming year. This is of utmost importance
regarding the Dean‘s Cup pages, as it will be a focal point of the students and faculty in
the early part of the semester. Also, be sure to work closely with the Orientation
Committee, as this group is responsible for putting together the ‗famous‘ orientation
video, which is aired near the end of the first week of the fall semester.
        The MSA President plays a crucial role in both the M1/M2 orientations. Planning
early with Chris Stillwell (for M1s) and Renie Shapiro (for M2s) will help you balance
your schedule during those first couple days of semester when you have several MSA
commitments, and enable you to call upon both the council and classmates for
assistance to ensure things run smoothly. Many items need to be planned and
organized, including the M1 welcome speech, a call for M2 summer pictures, a
summary of MSA‘s positions and functions for the orientation folders, etc.
        Of great importance for all student organizations is the Student Organization Fair,
usually held the second week of the fall semester. MSA is responsible for all
component (reserving tables / chairs / poster space), notifying students about the event,
and working with the WMAA who also will likely provide refreshments. This is a
wonderful chance to see all the great opportunities our beloved school has to offer, and
the stellar student leadership running these various organizations. Prior to this fair, the
MSA President must hold a student organization leader meeting, sometime during that
first week of school. This is crucial to ensure all student orgs register with both the
Student Org Office on central campus (be sure to invite a representative to speak at this
meeting!) and the Association Students of Madison (ASM), as well as register with


                                            8
MSA—this list of registered student orgs and the leader contact information will prove
most useful to MSA, faculty, and students alike over the ensuing year.

FALL SEMESTER
August
        The semester starts off with a bang!! So be sure MSA is ready to rock, and
everything is set for a smooth sailing semester. The M1s enjoy a student-physician
dinner this first week, and based on the great reviews the last two years, this will likely
continue. Also, in past years, the first week came to a close with a scavenger hunt
sponsored by the Interhouse Council (IHC). Due to unfortunate events during this past
year‘s scavenger hunt, it will be revamped this coming summer and a new type of
orientation event will ensue. Sometime during the second week, the Student Org Fair
will be held in the atrium. It is critical to have this event completely organized well in
advance. This is a phenomenal opportunity to showcase all the different extracurricular
opportunities the school/students have to offer, while enjoying refreshments on behalf of
the WMAA. It is also a great time to further encourage the M1s to get involved with the
UWSMPH, and begin considering class leadership roles such as MSA. Also, Dean
Seibert proposed a revision to the logistics of the course evaluation process. This year,
she asked MSA Council Members to lead the groups that will evaluate all the student
feedback for each course and propose a set of recommendations to the course director.
Pending the results of this year‘s evaluations, it could be the schematic for future course
evaluation. Keep in mind the school is also going through an academic delivery
overhaul, so a significant portion of time during the year and during council meetings will
be spent discussing curriculum. Also, these first few weeks of the semester mark the
beginning of the Dean‘s Cup—this is an immensely important series of competitions, in
which we must emerge victorious and defend our title, all while continuing to build
camaraderie with the other health professional schools and the law school!
September
        September is the major programming month for the school, MSA, and other
student orgs. For MSA, we hold the first full council meeting following the M1 class
elections, distribute the By-Laws and the Constitution and ratify both (lunch is typically
provided by the WMAA at this meeting). After this meeting, I strongly recommend M1s
meet and pair up with the M2s in their respective positions. This should facilitate fluid
continuity throughout the course of the year. We also restructured the executive branch
of the council, motioning to have the VP seat filled by a second year student with
expanded duties. We also redefined the secretary position (for an M1 student). Please
remember to stress the timely production of the Beta Sheet and the Sentinel Node, two
publications distributed by MSA throughout the year. These publications offer different
means of delivery of unique information that might not otherwise fall onto the medical
students‘ radar. September also embraces a majority of the Dean‘s Cup events, but
participation must be met with careful balance and consideration of academics—our first
priority. Good communication with the Dean‘s Cup Committee—routine emails /
updates and close interaction with the webmaster—will ensure a positive experience for
all those involved. We raised a significant amount of money this past year in Dean‘s
Cup, which we donated to the American Family Children‘s Hospital, and continued
building the medical student-community relationship. This month also offers the
inaugural TG, a student social event organized by MSA and sponsored by the WMAA.
Last year we chose to attend a Brewers game, grilling in the parking lot before the
game. However, due to the events that occurred during the orientation week scavenger
                                            9
hunt, the administration has recommended not only a different orientation week event,
but an overall change in types of TGs MSA offers. Traditionally in September (although
this past year it was early October), the M1 white coat ceremony is held, but this coming
year it is scheduled for late August. Regardless, this is a great opportunity for the M2
MSA Council Members to participate in a most important symbolic step in medical
school education. Also, the Council President is asked to read all the names of the first
year medical students. During this month, after M1 Council elections, it is important to
plan a MSA Council retreat, which will facilitate committee commitment for the coming
year.
October
        October sees the end of the Dean‘s Cup (with a WIN), and begins the transition
both in seasons and into the heavier academic portion of the fall semester. The WMAA
hosts a myriad of events Thursday-Saturday of the weekend surrounding the quarterly
board meeting, usually UW‘s Homecoming. This means not only is it necessary to
deliver an MSA progress report to the WMAA Board, but also a weekend filled with
many opportunities to help the WMAA with their events and engage with alumni from
whichever reunion years are present. Filling the requests of the WMAA should be done
to the best of MSA‘s ability, both because of the class leadership role and also to
continue building the outstanding relationship with the WMAA.               The WMAA
Homecoming sponsored tailgate also marks the beginning of the clothing sale. There
were many issues with the two different companies we chose to use the past two years,
so please review the clothing sale annual report before proceeding. Also, typically
following the white coat ceremony is the equipment sale. In previous years, there was a
table at the white coat ceremony, and then one in the atrium for a week. Reviewing
sales, we noted it seemed impractical to continue having a table at the ceremony, so we
set up shop with Dave Jewell‘s help in the bookstore. This proved incredibly productive,
as Dave probably knows more about the equipment being sold than even the sales
representatives (who Dr. Zakowski asked us not to invite to sell equipment due to an
incident in 2008)! We also planned a fund-raising TG at a haunted corn maze (Mayr
Family Farm); the maze selected certain days in which it donated the proceeds to a
charity supporting families with disabled children. The American Heart Association
sponsored a charity walk through Warner Park, and MSA took this opportunity to form a
team and raise money. This worked out well, and we competed against Dean
McBride‘s CV team!!
November
        November is a month requiring a delicate balance between exercise and eating,
and one between fun and school. The semester‘s academic demands begin to take its
toll on students, and all look forward to winter break. There are a few opportunities to
assist the WMAA, as the Resident‘s Tailgate (similar to the reunion/homecoming one in
October, just a smaller scale) is typically held before one of the Badgers‘ big rivalry
football games. We also organized and celebrated a successful Dean‘s Cup with the
law school at the Malpractice Ball, the semi-formal dance organized between the
committees from the respective schools. To showcase our victory this past year, we
hosted the ceremony for the Dean‘s Cup trophy exchange (law had won the previous
year), in which the dean of the law school presented Dean Golden with the Dean‘s Cup
trophy and a special award, another event sponsored by the WMAA. It was also a
special year/month for the UWSMPH on a larger scale, as the AAMC came to reaccredit
our fine institution. This demanded heavy involvement from the MSA President and
Council alike, including planning, meetings, and reports. We were notified officially in
                                           10
February that we were fully reaccredited!! During this time, we also expanded our
relationship with the Ethics Committee, and now have an honorary seat to share the
workings of MSA during Ethics Committee meetings, and have asked the president of
Ethics Committee to come share Ethics perspective with MSA during our council
meetings. MSA was also asked by one of the health professionals undergraduate clubs
to provide medical students to sit on panels geared towards a variety of undergraduate
students. This proved to be a large event, and many UWSMPH faculty were also
invited to sit on the panels (including Dean Wall, Dean Golden, Dr. Bertics, Dr.
Remington, etc).
December
       This month brings the first of two challenging semesters to a close. It is
imperative to plan ahead and allot some time for a few commitments that will likely
evolve, in order to keep the stress level low—the end of the semester TG and random
meetings the week before semester ends, as many faculty members hope to contact
students in leadership roles for a reflection of the first semester. Remember, MSA is
frequently the bridge between administration and students, so we must prepare to serve
precisely that purpose. Also, be sure that all loose ends are wrapped up for the
semester (all concerns voiced by students and administration have been attended to)
and preparations are underway to begin the spring semester. We also formed a team
for a fund-raising event called the Jingle Bell Trot, raising money for arthritis. This
winter we adopted a family at a local Salvation Army with money in our account. We
concluded our semester with a TG after exams at the Come Back In near the capitol.
This was a fun event, but in the future, we may want to consider restructuring TGs to
encompass more of the student body, tradition and non-traditional students alike.
SPRING SEMESTER
January
       Whew…everyone is relaxed after a nice winter break and ready to begin a fresh
semester…wrong! M2s now begin to balance boards preparation in addition to classes,
and M1s are getting their first taste of non-basic science courses, including gross
anatomy. It is the president‘s role to lead by example and keep everyone‘s focus on
school, all while ensuring appropriate follow through with the standing commitments.
Be sure as Council President you attended to the agenda and organization, as the first
council meeting will truly set the tone for the council this semester. Be sure to find time
to touch base with Chris Stillwell and Karen Peterson early, preferably before the first
council meeting. This semester should be thought of as one of ‗maintenance.‘ I would
advise the MSA council to NOT look for new ways to engage students or the
community, as academics remain the top priority. This past year we developed a
number of great opportunities, and I feel these should suffice at an appropriate level of
student and community involvement. It is also a good time to begin urging M1s to
consider which leadership positions they intend to pursue next year, whether as elected
council members, which MSA committees to engage in, or positions of leadership
outside of MSA.
       One of the largest and most fun events this month is Operation: Education. This
event is sponsored and organized nearly entirely by the WMAA, and offers the
opportunity for medical students to essentially ‗speed date‘ four different specialties of
physicians…while being fed!! BE SURE to ask ALL MSA council members to advertise
heavily for this event via word of mouth, email, and definitely through class
announcements. This is crucial for M1s, as they have no idea how sweet this
opportunity is! We also unveiled the Shadow Program (pilot run over break), which
                                            11
matches students interested in shadowing a physician (any field) through WMAA
physicians who have volunteered. We also supported and sent student volunteers to
Lily‘s Luau, a charity event to raise money for epilepsy research. Unfortunately during
this month, Haiti was struck by an earthquake that resulted in thousands of deaths.
MSA teamed up with the Global Health Interest Group and offered a baked goods sale
(items donated by local bakeries) and a Haitian purse sale in the atrium.             This
fundraising was matched by the WMAA and Partners in Health, bringing the UWSMPH
total to nearly $14,000! We also held our January TG at the Shell, offering ice skating
and hot cocoa for all participants. MSA organized a Habitat for Humanity event for
students and alumni; however, due to timing and the winter weather, this did not draw a
large number of volunteers—maybe consider a different time of year. MSMC also holds
an annual Health Fair towards the end of January—although independent from MSA,
this is definitely a great community service opportunity. Support and advertisement
from MSA would be most appreciated.
February
        When winter begins to broadcast its gloom, both with the coldest of weather and
short amounts of sunlight, it is time to stress the coming changeover in MSA leadership.
As Council President, check the status of annual reports, and again encourage M1s to
step up in organization roles to prepare for the coming year. This month holds the
WMAA winter quarterly meeting, usually at a non-Madison location. As Council
President, this means you are asked to again deliver the MSA progress report. We also
created a team for the Polar Plunge fund-raising event—a quick dip into Lake Monona!
This team was composed of M1 and M2 students, but unfortunately no faculty cared to
join us! February marked the beginning of our pop-tab collection for the Ronald
McDonald House, and ran until the week before finals in May. We concluded the month
with our TG at Zanders, spotlighted by a performance by the medical school student
band, the Arrhthymias.
March
        The arrival of spring means the beginning of change in MSA. Class elections are
just around the corner, and will be followed by the council elections of the coming year‘s
President and Vice-President. Be sure to allow time to meet and discuss the role of the
Council President with all M1 council members interested. Now it becomes imperative
for the M1 council members to begin their quest for a new webmaster. This position is a
lot of work, especially in the fall semester and is most suited to someone with a decent
programming/web designing background. It is also time to begin considering the ASM
seat offered to the medical school. Typically, one of the council members volunteers for
this position, as it is not highly sought after due to long and excessive procedural
meetings. However, this past year we were blessed with an MPH student (Sam
Stevenson) who contacted me and asked if he could run for the seat; I smiled at this
email and replied the spot is yours (fortunately he did run unopposed in the April
election). MSA supported the Meet Your Match speed dating event, hosted by a local
news station to raise money for community awareness of domestic abuse. The March
TG was at Point Cinemas, as we planned a showing of Alice in Wonderland with treats!!

April
        Taxes and transitions. These are the elements that define April…but only the
latter for MSA. During this month, it is time to take a nearly hands off approach and
allow M1s to do most of the planning, and the President-Elect to run the meetings—this
year, Nick Coorough. April became a very busy month for MSA. We received an email
                                           12
about assisting Bridge Point Lake Community Center with their health day. We
contacted MEDiC and the PDS office, and arranged to help out on many different
screens and exams. We also organized a team for the American Cancer Society Relay
for Life, and raised a significant amount of money for the organization. We also
organized a group to participate in the All-Campus Party, and had a booth on Library
Mall promoting health and wellness through proper nutrition. This group also provided
all students with a map and bus route schedule of all the various locations to get fresh
fruit (some of which is free!!). Another great community service event was the Science
Expeditions, which is a large science fair held all over campus, geared towards families
with elementary and middle school aged children. Our group rented some of the organ
buckets used in DOC talks and offered a touch and learn session with organs about
good bodily health. The WMAA also has its spring quarterly meeting the same
weekend as the Black Bag Ball. As MSA President, it is hoped that you can attend all
three sessions and deliver another progress report to the board (allow the President-
Elect to deliver if he/she is ready), but obviously it is understood if you have academic
commitments. Thursdays is the Dean‘s Reception, usually at the Madison Club. Friday
is the awards ceremony and board meeting, in which the UWSMPH and WMAA
distribute all the teaching and research awards (including the M2 selection for the M1
year Basic Science Teaching Award). Saturday is a wonderful brunch buffet, in which
all medical students are invited to come and mingle with the classes having their
reunion that particular year. Also, students are invited to give these alumni tours of the
HSLC throughout the day. Lastly, the WMAA sponsors part of the cost for the April TG,
the Black Bag Ball—our medical school equivalent of prom. The planning went
smoothly for this, and the event went well until an exotic dancer performed in an
adjacent room—paid for by a few medical students. Over the ensuing weeks, both Nick
and I spent much time working with administration to ensure fair and thorough
investigation could be done, both by the SMPH and central campus. Eventually word of
the incident made it to the media, and more time was spent responding to the various
inquiries. One positive evolution involved a reassessment of our own By-Laws, which
did not clearly address some of the ensuing changes in council positions due to a
resignation. Fortunately, at this time, both students and administration have been able
to take a step forward and begin working to prevent any similar future incidents.
May
        May marks the end of a great semester and year, with boards on the horizon for
M2s and the last free summer for M1s. This is the time to remind all council members
of May 31st, the due date for annual reports, both committee and officer. The final
editions of the Beta Sheet and Sentinel Node should be making their way out of the
Communications Committee. Also, be sure to close up any unfinished business both
with the school and students. As Council President, be sure to allow yourself time to
reflect on the year and compile an appropriate annual report, and make sure you allot
time to work with the executive-elect council members to ensure continued organization
and success through the summer and coming year. Due to the events at the Black Bag
Ball and a change in our funding potential for TGs, we opted to not have a May TG.

       In conclusion, it is extremely important to thank three of the most important
people to both MSA, and to the UWSMPH. The accomplishments and opportunities this
past year would not have been possible without our very own Dean McBride, Advisor
Chris Stillwell, and the Executive Director of the WMAA—Karen Peterson. Combined
with a most commendable MSA Council, we were able to reach new levels of student
                                           13
participation, community involvement, and…win the Dean‘s Cup. I am honored to have
served as MSA President, and hope to stay as involved as possible with the council
over the ensuing years as an M3/M4 Class Co-President!
ON WISCONSIN!!
Best,
Bob Zemple
MSA Council President, 2009-2010
rpzemple@wisc.edu / rpzemple@uwalumni.com
920.428.7222




*-If you seek more detail about my specific role and collective thoughts about council
activities, involvement, and proceedings, please contact me for my notes I took
throughout the year.




                                           14
Report of the Council Vice President

2009-2010 marked the first time in UWSMPH history that a second-year student served
as the MSA Council Vice President. The change was proposed by the Constitution and
Bylaws Committee and passed by the council in an effort to expand the role and take
some weight off of the President‘s shoulders. The recent spring elections were the first
in which President and Vice President were elected together and this summer will be
the first time these two students will be able to work together to prepare for the
upcoming year. This was the goal of the amendments and I am excited to see how this
plays out.

The responsibilities of the Vice President include serving as a member of the Finance,
WMAA Student, and Constitution and Bylaws Committees. I served on the Office of the
Dean of Students (ODoS) Advisory Board, which met monthly throughout the school
year to discuss campus issues and issues relating to the UWSMPH. I was also
involved with Dean‘s Cup and other community service events. The Vice President is
responsible for many other fun administrative tasks, like agenda creating/printing and
talking to Sarah Schmidt on a weekly basis. This summer, the Vice President will work
with the President on orientation week and preparation for other events.

Of course, the Council Vice President must also be prepared to preside over the council
in the event that the President is absent or impeached.

The Presidential and Vice Presidential roles will continually be modified and improved
over the next school year. I encourage next year‘s officers to reflect on what worked
and didn‘t work this year and make the appropriate changes as needed. My inbox is
always open.

I encourage next year‘s first and second year council to keep the purpose of the MSA in
mind at all times. We were elected to these roles to represent the students and provide
the students with fun activities—both social and volunteer—that improve school
camaraderie and keep stress levels contained. I feel we diverged from this basic MSA
purpose on too many occasions this year, which meant longer meetings and frustrated
council members. An emphasis on structured committees and more discussion outside
of the Thursday afternoon meetings are essential to solving this problem.

I thoroughly enjoyed meeting and working with each and every one of you this past
school year. Be sure to keep us M3s in the loop! 

Joel Wood
jwood2@wisc.edu
2009-2010 MSA Council Vice President




                                           15
Report of the Council Treasurer

See Section D: Finance Committee.




                                    16
Report of the First-Year Class Co-Presidents

2009-2010 M1 Co-Class Presidents
Sean Polster, polster@wisc.edu
Jaida Temperly, temperly@wisc.edu

The main responsibilities as M1 class co-presidents were to serve as links of
communication between our class and the rest of the UWSMPH, and to direct our
classmates to the appropriate resources. Such a broad range of potential issues that
could arise demanded strong knowledge of the resources available from the school.
Between the two of us, we individually or as a pair served on several committees
including Dean‘s Cup, Social, Orientation, Finance, and Curriculum. Being so involved
allowed us to actively interact with our classmates and administration and effectively
communicate the progress of each committee, MSA and the school.

We were involved in the Curriculum Committee and had a role in collecting and
implementing positive feedback on the relatively new block schedule. We received
comments from students and relayed them to administrators. Our connections and
involvement allowed us to effectively communicate issues and direct resources. We
also maintained a social initiative between the Med/Law/Business Schools, and also
established new student groups within the medical school. We dealt with student issues
that arose throughout the year, such as personality conflicts and special circumstance
that did not have clear courses of action.

This year the class had a particular focus on community. We had numerous student
groups that responded with volunteering and fundraising for both local and worldwide
causes. The earthquake that hit Haiti caused mobilization of student groups as well as
MSA to raise almost $20,000 for the relief effort. Local incidences of domestic violence
enacted a team of medical students to offer up weekends of volunteering to help local
organizations. The M1 class established a very strong value of service. Also this year
MSA was able to create a ―Community Practice Program‖ which links up students with
communities in their hometown. This program is in its infancy, but the strong
groundwork should prove to make it a success.

This year was truly a great year, academic success was seen with the newer style
curriculum, and students became engaged with the administration and the surrounding
community.

Tips for next year‘s M1 class co-presidents:
    Serve the class; promote your fellow classmates and maintain a positive, happy
       atmosphere.
    Listen to your classmates attentively and provide resources and contacts
    Try to do new things/event/fundraisers. Expand on past MSA activities and
       events.




                                           17
Report of the OSR Representative

Summary of OSR Activities
In the fall, Amrik, Anita, and Diane attended the annual national AAMC and OSR
meeting in Boston, Massachusetts. In the spring, Amrik, Anita, and Diane also attended
the Central Region meeting in Austin, Texas.

Amrik and Anita have also served in MSA committees that correspond well to national
issues in medical education, specifically the Curriculum committee.

Summary of OSR National Issues 2009-2010
      This is a summary of some of the most important issues discussed at the fall,
2009 meeting in Boston.


Dealing with Death
        This was an issue addressed by the University Of Minnesota School Of
Medicine. A recent study showed that medical students do not feel prepared for their
first encounter with death when it happens on a rotation or during residency.
Additionally, many feel inadequate comforting or even acknowledging a patient who is
dying. Various ideas were presented with regards to changes in curriculum that can
help to address theses insufficiencies. Loyola University in Chicago includes various
mandatory visits in Hospice care for all M1s. The University of Minnesota suggested
including a lecture and session dealing with student emotions about death before the
first anatomy dissection. The main point stressed was that students should be allowed
to discuss dying throughout their time in medical school so as to not feel uncomfortable
or unable to address and accept death as doctors.

MCAT Update – MR5 Committee (from the AAMC website)

The AAMC began a comprehensive review of the Medical College Admission Test
(MCAT) in late 2008. The AAMC appointed a 22-member advisory committee to
conduct the multi-year review. The MR5 committee is tasked with reviewing the MCAT
exam and recommending changes that are likely to increase MCAT's value to medical
school admissions committees.

Throughout the MR5 process the committee's work will be informed by the data and
other information that they gather, as well as the work of related groups (e.g. the AAMC-
HHMI Scientific Foundations for Future Physicians (SFFP) Committee and the Holistic
Review Project Committee). The committee will continuously engage in outreach efforts
to solicit your views about the current test and your hopes for future testing. See Ways
to Get Involved to find out more about these and other opportunities.




                                           18
Summary of OSR Central Regional Issues 2009-2010
      This is a summary of some of the most important issues discussed at the Spring
2010 meeting in Austin.

NRMP/Scramble:
       The new modified ―managed scramble‖ will be implemented starting in the 2012
match. The new name is the Supplemental Offer and Acceptance Program (SOAP).
The exact details have not been finalized, but the rough process will entail a multiple
day process starting on the Monday of match week. The SOAP process will start on
Tuesday and go through Thursday. Match day would then be moved to Friday of that
week.

LGBT Education
        This is a very important emerging issue, as many schools are severely lacking in
medical education in LGBT issues. This was determined by a large study conducted by
Stanford Medical School in 2010 which looked at specific educational techniques used
by different schools to teach LGBT issues in healthcare. This lack of education is
helping to propagate health disparities for the LGBT community, including limited
access to care, discrimination, and partner visitation limitations. This limited access to
care is especially an issue due to the fact that this population tends to have higher risks
for certain illnesses. Additionally, there is the problem of continuity of care for this
population, as the first generation of openly LGBT patients are now becoming elderly.
While the need to address these issues has increased, the education of medical
students on these issues has not changed much, which needs to be addressed and
resolved.

Issues for Next Year
Funding for the OSR representatives at UW
        With increasing budget cutbacks, it will be very difficult to find adequate funding
for all 4 representatives to attend both meetings next year. Next year‘s representatives
should request funding from the ASM as soon as possible. This year, ASM funded part
of the trip for two representatives and the school funded the rest. Representatives
should speak to Dean McBride for this additional funding.

Contacts
Diane Reis, M4 – dcreis@wisc.edu
Paul Bergl, M4 – bergl@wisc.edu
Robert Yang, M3 – bobyang@wisc.edu
Amrik Ray, M2 – amrikray@wisc.edu
Anita Mantha, M1- mantha@wisc.edu




                                             19
Report of the Second-Year Class Co-Presidents

2009-2010 M2 Co-Class Presidents
Bob Zemple – rpzemple@wisc.edu
Kyle Pauly – skpauly@wisc.edu

Our main responsibilities as the M2 class co-presidents were to serve as links of
communication between our class and the rest of the UWSMPH, and to direct our
classmates to the appropriate resources when questions or issues arose. This proved a
most important and crucial role as our class was the first to go through the curriculum
transformation. The M2 year is extremely challenging on all fronts. Stress affects
people in many different ways, and we prepared the best we could to handle all such
situations. Often, we would provide the class with morale boosters, such as bagels or
other treats, and even organizing social outings after a difficult exam block…wait, that‘s
all blocks.

Specifically, we worked together to both represent the class and accomplish much work
behind the scenes. We assisted the WMAA to organize many of its events, and
provided student representation at these events. We also surveyed the class for the
WMAA‘s 2010 Distinguished Basic Science Teaching Award, which our class awarded
to Dave Von Lieshout. In the fall, Kyle organized a medical school team for the
American Heart Association Heart Walk, which competed with Dean McBride‘s
Cardiovascular team…who we beat. In the winter, after the terrible earthquake struck
Haiti, we organized an on-going donation initiative. Although the items listed here are
large scale, be prepared to handle many much smaller items daily.

Tips for next year‘s M2 class co-presidents:
    Serve the class; maintain a positive, happy atmosphere! BOOST MORALE
       CONSTANTLY!! ALWAYS SMILE!! ALWAYS!!
    Ensure that you take the time to meet with Dean McBride early in the year; he is
       a great advocate/mentor for the school, MSA, and each student in the class.
    Be sure to attend if at all possible to any requests from Karen Peterson and the
       WMAA.
    Keep an eye on your classmates…stress affects everyone, just in different ways.
       If someone seems different, go out of your way to talk to them and make sure
       everything is okay.




                                           20
Section A: Social Committee
The Social Committee shall:
   1. Make arrangements for TGIFs.
   2. Make arrangements for the annual Black Bag Ball.
   3. Assist in planning additional events.
   4. Secure social funds from the WMAA.
   5. Submit an after action report for each event detailing dates, times, locations,
      funding, and contacts, including suggestions for the following year.
   6. Submit an annual committee report as described in Article IV of the Bylaws. The
      annual committee report shall include an estimated budget that provides
      expected costs and expenses for the following academic year.


Social Committee Annual Report 2009-2010

Event Title: September TG- Milwaukee Brewers Game (Friday, September 18)
Location: Miller Park, Milwaukee, WI
Contact: Brewers: Josh, (414) 902-4490. General number, (414) 902-4090
           Bus contact: Badger Bus Lines (608) 222-9883
Event Coordinators: Allie Pratt and Annie Stitgen
Cost (students): $25 (bus ride), $20 (no bus ride)
Cost (MSA): $744.17
Comments: Students signed up for tickets a week before the event over the noon hour.
They paid in advance and indicated if they would be taking the bus. The WMAA wrote
the check to the Brewers and we reimbursed the ticket difference with ticket sales. 70
students attended the event. We purchased 2 tailgate grids ($180), 2 bus permits ($70),
and burgers, brats, chips, and desserts ($181). The tickets cost $20 each from the
Brewers (there would have been a dollar off discount each if had over 100 people). We
rented two yellow school buses from Badger Bus Lines (cheapest we could find) for
$640 total for the entire event.
Suggestions: The buses arrived late to the HSLC, so we left later than we would have
liked to. Suggested to leave between 3-3:30 PM for a 7:05. Cans were allowed on the
bus, and taco dip/chips was a great addition to each bus for the ride over.


Event Title: October TG – Haunted Corn Maze
Location: Mayr Family Farm, 3680 Egre Rd., Deforest WI
Contact: Diane Mayr: 608-577-7813
Event Coordinators: Jaida Temperly, Raj Rangarajan, Anita Mantha
Cost (students): $10/student. Organized a car pool.
Cost (MSA): S‘mores were donated courtesy of Annie‘s mum.
Comments: The event was rescheduled due to lack of interest, but was a great non-
alcoholic event. About 20 people attended and part of the ticket cost went to charity.
Suggestions: Had a difficult time getting people to go. Also should have advertised the
hay ride – that might have attracted more families. The maze itself was too scary for
younger children but was lots of fun for the medical students.

Event Title: Malpractice Ball- Friday, November 13, 2009
Location: Memorial Union- Great Hall
                                          21
Contact: Central Reservations (Memorial Union)- (608)262-2511
             Reservation initially made by Karen Peterson (WMAA)
             Scotty McGoohan (law school coordinator)- mcgoohan@wisc.edu
           Vinny Toma (DJ)- vinnytoma@gmail.com, (608)358-4359
Event Coordinators: Allie Pratt, Annie Stitgen, Anita Mantha, Nikki Burish
Cost (students): $10/ticket
Cost (MSA/WMAA): $0
Profit: $884 (donate to charity)
Comments: Met with the law school in October to distribute responsibilities. Each
school received 250 tickets to sell. Sold wristbands two weeks in advance and gave
remaining unsold tickets to the law school. 229 medical students attended. Final cost
was split between the law and medical school based on the percentage of students that
attended from each school (45.3% med and 54.7% law). The law school paid all the
bills, and MSA used ticket money to reimburse the law school board. JBM security was
hired to check wristbands, and to monitor those coming to the event.
Event costs:
DJ- $300
JBM Security- $252.00
Wristbands- $47.68
Union- $2,505.00 (see attached invoice)
Suggestions: The law school didn‘t follow through with some of the tasks they said
they would after the initial meeting and charged for the coat check at the event after we
denied permission. It is suggested that notes are taken at the initial meeting with the law
school and sent to all those at the meeting to clarify decisions. Also, giving the law
school our remaining wristbands turned out to be challenging, especially since we had
to sell our wristbands two weeks in advance instead of one. It is suggested that we do
not give them any remaining wristbands since we probably could have sold all 250. That
being said, the wristbands should be sold the week of the event. Finally, when selling
wristbands- make sure to get a guest list to give to security in case people forget their
wristband. This can just indicate the medical student and the number of guests they are
bringing.

Event Title: December TG
Location: Come Back Inn
Contact: Neale 608-258-8619 office@essen-haus.com
Event Coordinators: Travis Schmidt
Cost (students): $0.00
Cost (MSA): $215.00 with tip included
Comments: The planning of this event went smoothly. Neale at the Come Back In was
very helpful and responsive. The WMAA funded the event and a check for the total was
picked up from Mary Redlin and brought to Come Back In the night of the event. I
ordered 1 plate of cold meats and cheeses ($50), 1 plate of vegetables and dip ($45), 1
order of potato skins ($45), and 1 order of cocktail meatballs in BBQ sauce ($45). The
Arrhythmias medical student band played at the event. The event went really well and it
seemed like everyone had a great time.
Suggestions: This was a great event and I would recommending doing it again!

Event Title: January TG- Ice Skating (Jan. 30th 2010)
Location: Shell Ice Rink
                                            22
Contact: The Shell - (608) 263-6566
         1430 Monroe Street
           Madison, Wi 53711
Event Coordinators: Carly Kuehn
Cost (students):
To use the rink:
      $3.00 with UW student ID
      $4.00 for non-UW student ID and children
      $5.00 for the general public

Skate rental is $2.00/pair with photo ID.

Cost (MSA):
$30 total included: Hot chocolate (2 family size canisters, only needed 1 for about 40
people), Styrofoam cups, Disposable plates, plastic silverware, Napkins, Boxed brownie
and cupcake supplies

Used but at no cost to MSA: Borrowed 36 cup portable coffee maker for hot chocolate,
Cookies baked and brought by another MSA member

Comments:
The event was held during an open skate period at The Shell‘s Ice Rink from 7-8:30.
This time and date combination was chosen rather than the Late Night skate on
Thursday at 11pm as the event was geared towards incorporating those with children.
An online survey link was sent in the e-mail and asked people interested to respond. Via
an online survey, 50 students, family and friends replied as attending. This survey was
then used to gauge how much food and hot chocolate to bring. A portable 36 cup
coffee maker was borrowed from a fellow MSA student and if unable to do next year,
places such as Madison Party Rental quoted $20 to rent a hot liquid thermal container
for a day. MSA also has two 6-8 cup hot liquid dispensers that I thought were too small
for the expected crowd. Lots of positive feedback about the event as it wrapped up and
minimal time since all that was needed was a headcount and coordination/preparation
of the hot chocolate and baked goods.

Suggestions:
Keep this event! Those who went really enjoyed it. Ice Skating was held after both M1
and M2 exams. Past years have held the event outdoors during the daytime but
feedback from past organizers/attendees suggested it was too cold and the Shell was a
better option. Also, baking was a much cheaper option than buying food so consider
whether there is time and interest in some people baking for the event.

Event Title: February TG- Zander‘s with the Arrhythmias
Location: Zanders Capitol Grill
Contact: 280-9999
Event Coordinators: Allie Pratt and Annie Stitgen
Cost (students):No cost
Cost (MSA): $140.54
Comments: The new 1st year Arrhythmias and 2nd year Arrhythmias played at this
event. It started around 9:30 PM and went until bar time. The WMAA provided 6 orders
                                            23
of the following: cheese curds, onion rings, and chicken wings. We had our own area of
the bar in the back, which allowed easy access for the band to move the equipment in
and out for no additional cost. The owner also included drink specials on whatever we
wanted.
Suggestions: This event was a lot of fun and the owner of Zanders was very
accommodating.

Event Title: March TG – Alice in Wonderland in 3D – 3/13/10
Location: Point Cinema, 7825 Big Sky Drive Madison, WI 53719-4957
Contact: (608) 833-3980 (if you want to talk to a person, go to the emergency line  )
Event Coordinators: Annie Stitgen, Allie Pratt
Cost (students): $5 – for 3D ticket and popcorn (to share)
Cost (MSA): $280 (we had planned to go to Medieval Times for the March TG so
WMAA gave us $200 for a bus – we were able to use that for the TG, plus we had $80
for March TG money)
Comments: We bought 10-packs of tickets at the theatre -- $60 for 10 tickets plus 5
complementary sized popcorns and 3D was an extra $3; so a total of $9 per person.
We had a sign up during the week, then met people at the theatre with the tickets and
popcorn vouchers (if they didn‘t want to share, the theatre can split the bag into two).
FYI they don‘t release the times for the next weekend until Monday or Tuesday – so we
said late afternoon until we knew.
Suggestions: We had 67 people come – it was a great non-bar event! Make sure you
get the money from people beforehand – it‘s a hassle to get it after when you buy them
a ticket and they don‘t show.




                                           24
Section B: Dean’s Cup / Malpractice Ball Committee
The Deans‘ Cup Committee shall:
   1. Work with representatives of the University of Wisconsin Law School to organize
      the annual Deans‘ Cup events and picnic.
   2. Work with representatives of the University of Wisconsin Law School and the
      Social Committee to organize the annual Malpractice Ball.
   3. Submit an annual committee report as described in Article IV of the Bylaws. The
      annual committee report shall include an estimated budget that provides
      expected costs and expenses for the following academic year.
   4. Submit an after action report for each event detailing dates, times, locations,
      funding, and contacts, including suggestions for the following year.

Event Title: DEAN’S CUP COMMITTEE REPORT 2009-2010
Event Coordinators:
    Amrik Ray amrikray@wisc.edu
    Ben Abeyta abeyta@wisc.edu
    Bob Zemple rpzemple@wisc.edu
    Joel Wood jwood2@wisc.edu
Dates:


NOTE: Be sure to read over the ―Dean‘s Cup Events‖ addendum for helpful tips for each
event!!! 
    Over Arching Points
           o Be considerate
                  Strive to establish strong bonds with the law school, the better
                     relationship you build with them early, the easier it will be to work
                     on tough, unforeseen circumstances when they arise
                  Be nice to them and they will be nice to you
           o Camaraderie
                  The ultimate goal of Dean‘s Cup. STRIVE to uphold whenever
                     possible
           o Flexible/Accommodating
                  If you are not flexible from the get-go, the law students won‘t be
                     either…
           o Need more face time discussing Dean‘s Cup! Try to improve participation
             by talking about the cup in front of class. This is especially important for
             M1s as they are often very important when it comes to free-time and
             participation points!!!
           o Bob Zemple has equipment. Yes, all of it. Talk to him!!!
           o Listserve the OTHER HEALTH PROFESSIONAL SCHOOLS! PA, PT,
             MPH, etc. Email Bob for the contacts! VERY HELPFUL!!!!!!
           o Plan on starting later than the starting time. It takes a lot of time to set up
             and for people to show up. Save a few headaches by beginning events
             early.

                                            25
   Start Planning Early
       o April: meet with M2s to discuss Dean‘s Cup. Last year, we met with
           Johnny, Prethy, and Melissa to talk about problems from the year before.
           We solved many of the problems so this will not be as important next year.
           Establish events, guidelines, and rough timeline for the Dean‘s Cup.
       o June: meet with law school for the first time. Make ―working‖ schedule
           and discuss rules. The rules are on the website and we encourage next
           year‘s Dean‘s Cup committee to use these as a baseline at very least.
           Start to think about reserving fields with rec sports and talk to bars about
           the trivia event.
               Beware: Badgers football schedule
               Do outdoor events early and with sun out! This year, football ended
                   up running pretty late and we had to cut down the games. Expect
                   things to go wrong, so plan accordingly.
               Be familiar with M1 and M2 exam schedules. Consider white coat
                   ceremony and other important events! Golf this year was on white
                   coat day, the day before M2 CV exam.
               Finalize picnic date. This is a big event that WMAA and the Law
                   school alumni helps fund at the end of Dean‘s Cup. We suggest
                   making it easy by ordering food instead of making it (Karen agrees
                   with this too!)
               Think about Dean‘s Cup kickoff event. We agree that this was a
                   good change this year. Friday before labor day was a great day to
                   have this. Law school started the Tuesday after labor day last year.
                   This event is not for points, but is a great social that many people
                   enjoyed.
               Set date for Victory party (and reserve room in HSLC!!!! ). This is
                   kind of tricky since both Deans must be available + WMAA or Law
                   alumni will be able to provide food for the event. We set the date
                   after the cup last year and this was very annoying. Both deans
                   could not get together before mid-November. Ideally, this would be
                   right after the cup finishes.
       o July: meet again with law. Ratify event rules. Update Dean‘s Cup
           website. Reserve things that haven‘t been reserved. Take good notes.
       o August: Assign med school captains, preferably M2s, by the end of
           August. We recommend the online format we used last year where event
           captains and emails are visable online. This takes a lot of stress off of the
           Dean‘s Cup committee.
               Encourage new M1s and M2s to make use of the great
                   (*phenomenal*) Dean‘s Cup website.
               Distribute event report template to the captains at this time (see
                   below)

                                         26
      o September: The Cup.
      o October: Finish cup. Picnic.
             Organize victory trophy celebration.
             Engrave Dean‘s Cup if when we win. Total Awards on Mineral
               point. Karen Peterson gave us $30 to engrave MEDICAL 2009 on
               the trophy.
             Get event reports from the med event coordinators. See the
               Dean‘s Cup Event summary for an example template you can send
               them. This is very helpful.
   Summer Planning absent of law school.
      o T-Shirt Orders
             We do this for med and law. Yes, we‘re nice 
             Worked with Will Enterprises, based out of Milwaukee
                   WMAA typically uses Madison Top Promotions, but WE
                      significantly underwrote them in price
                   Good quality shirts as well
             Great company to work with, but did mess up our order
                   Remedied the situation, all squared away with them
                   Also, very easy to place follow-up orders if you run out of
                      shirts
                   The entire order was roughly $1.98 per shirt. We sold each
                      t-shirt for $10 and had no problem selling them out. This is
                      what we ordered:
                          o Small:
                          o Medium:
                          o Large:
                          o XL:
                          o XXL:
                   The t-shirts actually sold out early and we ended up going a
                      re-order. The numbers above are TOTAL orders made (first
                      and second order combined).
             Good turnaround on timing, 2 weeks from order placed to shirts
               received
                   Place order BY AUGUST 1st
                          o Enable you to get order squared away and sell shirts
                               week before opening social
             Would recommend using them again
      o Suggestions from Dean McBride:
             Perhaps shorten Dean‘s Cup
             Less interference with academic life.



                                      27
Section C: Elections Committee
The Elections Committee shall:
   1. Organize and hold elections as specified in the Constitution and Article I,
      Sections C-J and Article V of the Bylaws.
   2. Report results of all elections to the council president.
   3. Run elections for Ethics Committee representatives. Six members are elected
      from the first-year class who serve for their first year. This election occurs at the
      same time as the elections for first-year class representatives. At the end of the
      first year, second-year representatives are elected at the same time as second-
      year class representatives. These representatives then serve on the Ethics
      Committee for the next three years. Refer to Article I, Sections D and G.
   4. Publicly post the results of all elections.
   5. Submit an annual committee report as described in Article IV of the Bylaws.


ELECTIONS COMMITTEE 2009-2010 REPORT

Calendar for 2009-2010

9/7-9/9 – M1 Class co-president elections
9/16-9/18 – M1 reps, treasurer, EPC rep, OSR rep, ethics committee elections
9/19 – MSA Vice-President Special Election (following By-law changes)
3/1-3/3 – M2 class co-president & M3-M4 class co-president elections
3/8-3/10 – M2 reps, M3-M4 reps, M2 ethics commitee elections
3/25 – MSA Council President Election
4/1 – MSA Council Vice-President Election
5/3-5/5 – M2 class co-president special election & admissions committee election
5/10-5/12 – M2 rep special election
8/23-8/25 – Class of 2012 EPC rep special election
9/1-9/3 – Class of 2012 EPC rep special election runoff

Guidelines for Planning
  1. Order/calendar – The above is what we did last year. Things will be different with
      the bylaws modifications.
  2. Administrating elections:
         a. All elections were conducted through electronic ballots on OASIS.
         b. Amrik and Anita (and their friends if necessary) used their own
             Mywebspace accounts to post candidate statements. The electronic ballot
             on OASIS included links to the candidate statements – remember to share
             the files appropriately.
         c. Contact Laura Dast (lcdast@wisc.edu) or Chris Stillwell
             (cmstillw@wisc.edu) to set up OASIS elections.
         d. An election forum was done prior to the M1 elections (usually the Friday
             before them) as they have not had much time to know their classmates at
             that point.
         e. Most elections were held over a 48- to 72-hour time period. This time span
             seemed more than sufficient.
         f. Students‘ email addresses are automatically notified through OASIS that
             the elections have begun.
                                            28
         g. OASIS can send out a reminder email to all OASIS users who have not
             submitted a ballot.
   3. Complications and suggestions
         a. Amrik and Bob collected candidate statements by email. Remember to
             notify all candidates that they should receive a confirmation email that
             their statement was received.
         b. Try to maintain a quota of 1 MB per application statement. Larger files
             than that could potentially exceed the bandwidth that MyWebSpace
             allows.
Contacts
10-11 Chair: Anita Mantha (mantha@wisc.edu)
09-10 Chair: Amrik Ray (amrikray@wisc.edu)
08-09 Chair: Bob Yang (bobyang@wisc.edu)




                                          29
Section D: Finance Committee
The Finance Committee shall:
   1. Membership: The Finance Committee shall consist of at least the council second-
      year treasurer, the council first-year treasurer, the council vice president, one
      member of both the first- and second-year class co-presidents, and any other
      interested council members. Membership shall not exceed eight members.
   2. Leadership: The second-year council treasurer shall serve as the Finance
      Committee chairperson. In the second-year treasurer‘s absence, the first-year
      treasurer shall serve as temporary chairperson.
   3. Duties: The Finance Committee shall:
      a. Approve or deny applications for programming and other financial requests in
          an impartial manner.
      b. Assist the treasurer as needed.


FINANCE COMMITTEE 2009-2010 REPORT

Calendar
08/26/09 Student Organization Finance Meeting: This was an informational session that
was required for all student org leaders who wanted to request funding from the MSA
during the 2009-2010 academic year. This event was well promoted via email and the
uwmedstudents website. Attendance was taken to determine which organizations had
sent representation.

This fall, MSA Treasurer Jason Chiang and MSA President Bob Zemple, presented a
donation to the American Family Children‘s Hospital. These donations were
accumulated during the annual Dean‘s Cup Competition.

On 1/25/1020, MSA made a donation to Partners in Health in the amount of $5,767.93.
Part of these funds came from leftover Dean‘s Cup and part came from fundraising at
the school (buckets in class, selling day-old bagels).

Finance 2009-2010
The Finance Committee benefits from being the only committee with a constitutionally
defined plan for year to year transition. In March, the 2 nd year Treasurer, Jason Chiang,
handed over control of all accounts and treasury business to the 1st year Treasurer
Melissa Natzke.

The Finance Committee was also an Advisory Board to the Treasurers. It was
comprised of treasurers (Jason and Melissa), MSA president Bob Zemple, M2 Class
Co-President Kyle Pauly, M1 Class Co-President Sean Polster, OSR representative
Amrik Ray, and MSA representatives Nikki Burish (M1) and Joel Wood (M2). The
committee was emailed regularly to approve or deny requests for money by student
orgs. E-mail was the primary discourse used by the committee.

Common problems with org funding: organizations very rarely handed in receipts, etc
by our ―two-week‖ deadline, even after repeated emails. I would encourage enforcing
this or otherwise reiterating this to student org leaders early in the year so you don‘t
spend weeks hunting down orgs for their receipts. There were also lots of orgs that got
                                           30
approved for funding, but never used it. An email usually cleared this up and you can
stop waiting for their reimbursement paperwork. A few of these orgs ―saved‖ the
funding for a talk later in the semester – some ended up using it, some did not.

Travel funding was administered by Melissa Natzke throughout the year. The Principal
Contact for Travel Funding was Pat DeMarse who handled travel-funding paperwork
after it was reviewed by the 1st year treasurer. Pat could answer questions about
availability and the proper procedures for various requests. Sarah Schmidt in Student
Services was another very helpful contact – she screened the paperwork before it got to
Pat to make sure all information was included.

MSA does NOT fund travel if the student is presenting a poster or research. Lynne
Cleeland is in the department of academic affairs and in charge of travel funding for
student traveling to present research. It has been necessary to direct students to her
funding.

Common problems with travel funding: most students are pretty good about getting
their paperwork in, but SNMA is one org that is perpetually late and difficult to work with.
They claim they will ―turn it in tomorrow‖ and it is still not turned in weeks later. If they
get funding in future years, I recommend reminding them early and often to turn in their
paperwork, especially since there are always more requests than funding. Worst case
scenario, you can always threaten to give the money they were allocated to other
students so it doesn‘t go to waste. The most common problem with the paperwork is
people forget to put their UW student ID on the paperwork since there isn‘t a line asking
for it – remind people frequently about this and double-check before turning in the
paperwork to Sarah so she doesn‘t have to hunt this down.

**Note: Travel funds come from the school, NOT the WMAA. The WMAA funded travel
in the past, but no longer does. Student org/noon talk funding all comes from the
WMAA. Touch base with Karen Peterson to introduce yourself when the checkbook
gets turned over in the spring. The WMAA gives two allotments of money per year –
half in the fall and half in the spring. Last year it was $3500 per semester, but this year
it was only $3000 per semester. She‘ll let you know how much we‘re getting early in
each semester and you can budget from there.

This year there was talk of creating a ―food czar‖ that would call local restaurants and try
and get really good deals on food for noon talks. This never really came to fruition
because no one was really interested in taking on such a big task. In general, most
orgs are pretty good at being frugal, getting stuff donated, etc. Here are a couple of tips
I‘ve sent out to orgs looking to stretch a buck:
        if possible, have someone pick up the food instead of getting delivery - this
           will save the tip and delivery fee
        MSA is a tax-exempt group - see if they'll take off the tax under the UW or the
           med school's number
        instead of ordering food, buy supplies to make sandwiches, wraps, etc from
           the grocery store
        most people bring their own drinks; save money by just buying food


                                             31
         if you or other members of the group have time, buy supplies the night before
          and make a few simple dishes (crock-pot meals, chili, hot dishes) - this takes
          more time, but a lot more food can be made for much less money
         don't be afraid to ask pizza places for a deal - often, if you say you are with an
          organization or only have a certain amount of money, they will cut you a deal
          ($8/pizza, etc) - your odds of this increase if you only get single-topping
          pizzas, don't care what kind of crust they use, and are willing to pick-up the
          order
         remember, you don‘t HAVE to supply a whole meal (or food at all…). You
          can always get creative and have chips and different dips, fruits and veggies,
          or other snacks instead of a whole meal

Contacts
09-10 Treasurer: Jason Chiang (jchiang795@googlemail.com)
08-09 Treasurer: Jozef Lazar (jlazar@wisc.edu)
07-08 Treasurer: Chris Knudson (cjknudso@wisc.edu)
06-07 Treasurer: Pamela Tushoski (plburgess@wisc.edu)
05-06 Treasurer: Jordan Olson (jordanolson@wisc.edu)

Sometime during the school year it is necessary for the M1 Treasurer to open a bank
account for the class. A non-profit business account is needed and an EIN must be
applied for which can be done online. The following website is the IRS site for applying
for an EIN. http://www.irs.gov/businesses/small/article/0,,id98350,00.html
MSA currently uses Associated Bank for its accounts.

Suggestions to the treasurer:
Be as organized as possible from the start. Ask a lot of questions about why we do
certain things in order to get better acquainted with the position.

Try not to run out of money! Keep the end in sight. It may seem like there is an endless
supply of money but you need to ration it to last. After each semester, you can look
through the org funding and checks that have been cashed and ―roll over‖ funding from
one semester to another. Even if we allocate all the funds, not all orgs will claim their
funding and some will likely be left over. Also, in the fall, orgs will be having oodles of
kick-off meetings and will request ridiculous amounts of money. In general, less money
will be requested in the spring since there are no longer kick-off/recruiting meetings.
You could always consider giving out a little more money early in the fall and less later
in the spring. This year, we tried to standardize the amounts we handed out - $50 for
noon talks, $65 for duel-sponsored events/evening events, etc.

Keep on top of things, it can be overwhelming if it‘s a month later and you have a lot of
checks to write and lots of updating to do.

When you hand over signing powers in the spring, all you need is an ID and the account
numbers. You don‘t need meeting minutes. If someone tells you that you need meeting
minutes, you are talking to the wrong person.




                                            32
At the beginning of the year make it required that at least one representative from each
student organization attend the Student Organization Finance Committee meeting and
bring with them a completed student organization form. Make this required in order to
be considered for funding and inclusion on a list of student organizations that Pat
DeMarse compiles. Last year we allowed students to email the forms, and many
groups forgot making the determination of which groups are and are not active very
difficult. Just remember, even if you are good at checking your email, many med
students are not. Students get lots of random emails and its easy for people to ignore
yours – don‘t be offended, just be creative and email again or find them in class!




                                          33
Section E: Community Service Committee
The Community Service Committee shall:
   1. Organize and implement at least one community service project each semester.
   2. Organize and implement the holiday project.
   3. Submit an annual committee report as described in Article IV of the Bylaws. The
      annual committee report shall include an estimated budget that provides
      expected costs and expenses for the following academic year and details all
      service projects accomplished during that academic year.
   4. Submit a copy of the annual report to the UWMS Director of Community Service
      Programs.

INFORMATION BELOW INCLUDES:
COMMUNITY SERVICE COMMITTEE 2006-2007 REPORT
COMMUNITY SERVICE COMMITTEE 2007-2008 REPORT
COMMUNITY SERVICE COMMITTEE 2008-2009 REPORT
COMMUNITY SERVICE COMMITTEE 2009-2010 REPORT


Calendar

8/06 Second Sight Campaign
10/29/06-11/5/06 Savory Sunday
11/06 Ink Cartridge Drive for Galactosemia Research
11/17/06 Allied Drive Boys and Girls Club Thanksgiving Food Drive (Holiday Project)
2/11/07-2/18/07 Savory Sunday
3/29/06 Red Cross Blood Drive at the Health Sciences Learning Center


Event Details

Second Sight Campaign

The Second Sight Campaign sponsored by the Rotary and Lions Clubs was the first
project of the year. Sharon Younkin brought it to the attention of the community service
committee, and it was primarily organized by Chris Vaughn. The Second Sight
Campaign collects eyeglasses for distribution around the world. It was a fairly easy
project to begin the year with because the committee‘s job was to mainly gather more
support for the campaign. Various emails were sent out on the medall listserve and
announcements were written on the white boards in the house cluster rooms. The drive
turned out well, and 108 eyeglasses were collected. The elections for the M1s hadn‘t
taken place at that point, but it was an easy project to handle and really only needed
one person.

The contact for this project was Rich Murray, but he manages physical facilities at the
HSLC and is not a direct contact to the Rotary and Lions Clubs.

Contact Info:
http://second-sight-campaign.org/frame.html
Rich Murray: rpmurray@wisc.edu
                                           34
Sharon Younkin: slyounkin@wisc.edu
Chris Vaughn: cevaughn@umich.edu


Ink Cartridge Drive for Galactosemia

This drive was primarily organized by Kari Obma. An ink cartridge receptacle was set up
in the atrium for about 4 weeks and emails were sent out to the students. Thirty ink
cartridges were collected. Please contact Kari for any additional information.

Concerns and/or suggestions: The drive could have been improved by notifying other
health professional students in nursing, pharmacy, etc.



Savory Sunday

Jake Behrens brought the organization, Savory Sunday, to the attention of the
community service committee. Savory Sunday cooks and serves lunch to the Madison
community (predominantly the homeless of Madison) every Sunday afternoon. Medical
students have been and continue to be involved in the organization, and, unlike Ronald
McDonald House, it didn‘t cost anything to help cook and serve. For these reasons, the
committee decided to help out with Savory Sunday. Savory Sunday was contacted
weeks in advance in order to schedule the med student group. It‘s VERY important to
contact the organization prior to volunteering because it may not need anymore
volunteers for a particular Sunday (because of other groups scheduled, etc.).

The committee reviewed the exam schedule for both the M1 and M2 classes, and we
decided on dates that were conducive to each schedule. To do this though, the classes
were split up and went on separate days because of the exam conflicts. This worked
out very well actually, and enough people were provided for each of the four dates.
Cooking and serving did not take place at the same time or location, so volunteers were
given the option of cooking, serving, or both. In general, more med students were
present to cook, but that was not a problem because it typically took less people to
serve. Savory Sunday also has many other volunteers from the Madison area, and the
med students were not the only volunteers on each day.

A committee member (preferably in the same class as the one volunteering for the day)
was present at each date and should be in the future.

Concerns and/or suggestions: At times, especially second semester, it was a little
difficult gathering volunteers and numerous emails (including last minute, pleading
emails) had to be sent out. Eventually we had enough volunteers each Sunday, but it
may be wise to make some class announcements between lectures or on the white
boards in the cluster rooms. This may save a little stress down the road.

Contact Info:
http://savorysunday.org/
savorysunday@gmail.com
                                          35
Jake Behrens (M2): jmbehrens@wisc.edu
Steve Bloechl (M2): bloechl@wisc.edu

Allied Drive Boys and Girls Club Thanksgiving Food Drive

This food drive acted as our holiday project, and it was done through the Allied Food
Pantry. It was primarily organized by Sarah Amend. The pantry serves 25-30 families
each Wednesday giving them enough food for two days. Annually, they provide food to
5200 individuals, many of them single mothers and pregnant teenagers. The major
method of advertising was via email and by announcements written on the white boards
in the house cluster rooms. Students were asked to put the food in the lockable
houserooms, and there was a little confusion about whether that meant the rooms with
the refrigerators or the cluster rooms. It wasn‘t a big problem.

In general, the drive went well. There was a good turnout with donations and student
participation, and although an exact count of the food wasn‘t taken, it was enough to fill
the back of Sarah‘s car.

Concerns and/or suggestions: Because the food drive was done so close to
Thanksgiving, there were many other food drives going on at the same time. This led
some people with the intention of donating to the Allied Food Pantry to accidentally
donate to other drives. Although the committee would have liked the best possible
turnout for the MSA sponsored drive, we were happy that food was still donated despite
what organization it went to. This problem may be solved with more explicit instructions
via email or in-class announcements.

Another suggestion is that a food drive be done in the spring because so many other
food drives are happening around Thanksgiving. This would lead to less food drive
―competition‖. A contact at Allied Food Pantry said that the spring would be a good time
to have a drive because not many people are donating at that time. An alternative
holiday project such as Adopt-a-family or Toys for Tots may be done instead.

Contact Info:
Allied Food Pantry, 4705 Jenewein Road
Mike & Anne Bodden: (608) 271-1548
Sarah Amend: seamend@wisc.edu



Red Cross Blood Drive at the Health Sciences Learning Center

This community service was organized by the entire committee. Originally the Red
Cross had aimed to have this drive in the fall, but due to the Deans Cup blood drive
competition, finals push, and the general busyness of the end of the semester, MSA
declined to take part in the drive. The Red Cross had the drive anyway, and it turned
out to be successful.

Planning for the March 29th blood drive began at the beginning of the second semester.
Possible drive dates were submitted to the Red Cross at the end of the first semester. It
                                            36
is important to be a little more flexible in regard to scheduling so both MSA and the Red
Cross can find a date that works for both organizations. Chris Vaughn met with a Red
Cross representative, Matt Wornson, to get information about all that needed to be done
for the drive. Matt provided folders with all the information needed to recruit volunteers
and schedule donors. He took care of reserving the room and getting the proper
permits, so the main job of the community service committee was to provide volunteers
and for donor recruitment. The Red Cross provided a suggested timeline for these
tasks. Lisa Shen (M1 MSA rep) was also a great contact because of her undergraduate
work with the Red Cross.

Volunteer recruitment began approximately 3 weeks before the drive, and donor
recruitment began 2 weeks before the drive. The committee contacted Alpha Epsilon
Delta (AED), a pre-med fraternity of undergraduates for volunteer support, and this
worked out very well. Donors could sign up online and the vast majority, if not all, of the
appointments were filled in less than a week‘s time. It was a little more difficult to recruit
volunteers, but we ended up having more volunteers than were needed the day of the
drive. This project was advertised via email, signs, posters, etc. around the HSLC and
the Pharmacy building. Ask Don Braxton (dbraxton@wisc.edu), an office associate in
maintenance service at the HSLC, or talk to the MSA facilities committee chair before
putting up signs around the building. The blood drive was also a House Cup event in
which students could earn points for donating blood and/or volunteering. This definitely
helped recruit med students.

The drive went well with 60 people presenting to give blood. Forty-two good units were
collected.

Concerns and/or suggestions: Blood drives generally run themselves, so DO NOT
FREAK OUT. Everything will be okay. Make sure to have Dr. McBride bounce all the
medall emails to the faculty because students do not have access to their list serve.
Just send him a quick email to let him know. You may also want to ask the Dean‘s Cup
committee for the contacts they used to recruitment participants in the various events.
Definitely enlist various undergrad groups to field volunteers. Some of the undergrads
had questions about med school, so please encourage the med students to answer
questions during the drive. Most importantly, start early so you‘re not rushed at the end.

Contact Info:

Matt Wornson
Donor Recruitment Representative
O: 608-227-1295
C: 608-444-9813
F: 608-227-1405
Email: wornsonm@usa.redcross.org
www.givebloodgivelife.com

Alpha Epsilon Delta: http://aed.rso.wisc.edu/

Chris Vaughn
Sarah Amend
                                             37
Kari Obma
Lisa Shen: lyshen@wisc.edu

Spring Food Drive

The 2008 Spring Food Drive was the primary service outreach project for the spring
semester, organized by Matt Lee. The food drive was moved from the busy fall holiday
season to the spring and was held in conjunction with the week-long 2008 House Cup
activities. The main goal of the drive was to positively impact the Madison community
and combat hunger by providing healthy food options for those in need within the
community. All contributions from the food drive were donated to the Allied Food Pantry,
which is located in the Boys and Girls Club Building, off of Allied Drive. The Allied
Pantry serves the Allied Drive area and beyond and provides food to more than 6,500
families annually. The major method of advertisement for the food drive was via email.
Emails were sent out specifically outlining the details of the food drive along with email
updates from the House Cup Committee Chair (IHC), Dejan Micic. The emails also
included a list of healthy food options for donation, compiled by Prethy Rao. Students
participating in the food drive were asked to drop off their donations in receptacles in the
House lounge rooms. The lounge rooms were an ideal location for security reasons and
tallying food totals for each house (for House Cup Competition).

Overall, the food drive was a success. There was a good amount of canned and non-
perishable food stuffs donated throughout the week of House Cup. The amount of food
was measured qualitatively for the purposes of awarding points for House Cup. There
were obvious variations in quantity of food donated by each of the houses, with
Middleton House bringing in the most food. Our contacts at the Allied Food Pantry were
extremely grateful for the contributions made by the UWSMPH. They expressed their
gratitude and explained the immense need for donations and food drives in the holiday
―off season.‖

Suggestions:
  - It would probably be beneficial to diversify the way in which the food drive is
     advertised. This could be in the form of simple announcements at the beginning,
     middle, and toward the end of the drive.
  - It may also be nice to have bags donated, which could include the list of healthy
     food options. These bags could be distributed to students before classes or in the
     atrium.
  - Next year‘s food drive coordinator may want to contact local grocers and pursue
     some sort of partnership whereby students could receive some discount/benefit
     for purchasing goods from their store (for the purposes of the food drive).


Contact Info:
Mike and Anne Bodden: 608.271.1548
Matthew Lee: mhlee3@wisc.edu
Address:
Allied Food Pantry
4619 Jenewein Road
Madison, WI 53717

                                            38
Visit to American Family Children‘s Hospital

March- Valentine‘s Day Cards with American Family Children‘s Hospital
Budget: ~$30 (Scissors, glue, glitter, construction paper)
Contacts: Julie Auenson" JAuenson@uwhealth.org
      608-890-8095

Description: 2 groups of 3 volunteers sat and made Valentine‘s Day cards with kids in
the common inpatient playrooms on each floor.
Overall: About 5-6 kids per floor showed up. The kids that attended really enjoyed being
creative and making different heart shapes. The volunteers also enjoyed relaxing and
interacting with the patients.
Planning:
        - Very manageable!
        - Card Supplies.
        - Only 6 volunteers can volunteer at a time according to hospital rules
        - Volunteers were chosen by randomly selecting names out of a hat.
        - For additional questions contact Kari Obma (klobma@wisc.edu )
           or Prethy Rao (rao1@wisc.edu)
Suggestions for next year: Make it a monthly activity so that more people can volunteer
at a time.
-include other types of craft projects or games
-Build-a-Bear or other toy donations?

Suggestions

Be open to various suggestions from students, faculty, and other organizations. The
previous community service chair suggested a classwide meeting to brainstorm about
ideas as well as to establish various point people (that may not be in MSA) for each
project. You can also send emails to the classes in lieu of having a mass meeting.
Almost anything‘s fair game for a community service project so be creative in coming up
with ideas. Please refer to last year‘s annual report for further suggestions and past
projects that could be redone. Each member of the 2006-2007 committee should have
a copy of the report. If you have any questions, please do not hesitate to contact the
members of the 2006-2007 committee.



MSA Contacts
Chris Vaughn (M2, ‘06-‘07 Chair): cevaughn@wisc.edu
Sarah Amend (M1): seamend@wisc.edu
Kari Obma (M1): klobma@wisc.edu

2008-2009 Community Service Committee Report

Red Cross Blood Drive
We were contacted by the Red Cross who already had a date planned for us (April
10th). This was the Friday before Easter – I would recommend not doing it before a
                                           39
weekend when many people are traveling, possibly earlier in the week so more people
are there. Also make sure there aren‘t any major exams that day.

I started talking to the Red Cross in January, but you can only reserve a room in the
HSLC 60 days before the event (rooms 1220 and 1222). There isn‘t really anything that
needs to be done before this. I started sending out emails a month before the drive, but
appointment sign up was very slow. Most people wait until last minute and there were
a lot of walk-ins - - make sure people know that they can walk in because there‘s only 2
appointment per spot but most people want to get it done early before they go home. I
also put up posters around the school. This was also a House Cup event which helped
recruit a to of med students.

I contacted Alpha Epsilon Delta (AED), the pre-med club for undergrads, for volunteers.
I would contact their president (my contact graduated this year). You‘ll need people for
set up and take down, as well as people for registration, donor aids and the canteen.
Many volunteers responded – I actually had to turn away people – but make sure they
are committed, since a handful of people didn‘t show up.

The Red Cross brings juice and cookies to the drive, but it‘s nice to have something
more. I brought bagels. You can get food donated if you call around. The day of the
drive I got to the rooms early to clear out the tables and chairs (you only need 6-8 tables
and 40 chairs). There‘s a closet in the back of the rooms you can shove some chairs in,
and I pushed the rest of the tables to the side. The Red Cross knows how they want
things sent up so they‘ll help you figure it out. They had registration in one room, and
donation / canteen in the next.

Our goal for the drive was 40 units, and we collected 41 units (with over 60 people
presenting). In all, the drive went well. Next year I would try to get more faculty and
staff to donate – many didn‘t know about the drive, although many staff are on the
hospital‘s donating schedule. You could try to coordinate with the hospital on the drive
as well.

I worked with Tara Warden: at the Red Cross:
414-313-3989
wardent@usa.redcross.org

feel free to contact me with any questions – Annie Stitgen (astitgen@wisc.edu)


AFCH Dinner

Friday May 1 Children's Hospital atrium next to the gazebo mural and the light house
structure by 4:45pm for a brief orientation. The meal will started at 5pm and lasted until
6pm. During that time, we helped serve the meal, and also lead a few games of
BINGO. The event was coordinated through Wisconsin Dance Marathon. Cost ~$125

Contacts



                                            40
Arrange Date/Dance Marathon T-shirts

Sonya Knudson
715.222.5742
slknudson@wisc.edu

Arrange AFCH Details

Julia Larkworthy
Family/Visitor Services Coordinator
 (608)890-8296
(608)265-7000 pager #3999
JLarkworthy@UWHealth.org

Tony (Subway at the Open Pantry)
4-3‘ subs $110 ck must be from WMAA
608-215-8749

Spring Food Drive
The 2009 Spring Food Drive was the primary service outreach project for the spring
semester, organized by Joel Wood and Matthew Lee. Once again, this year‘s food drive
was held in conjunction with House Cup activities. However, instead of spanning the
entire week of House Cup, the drive was truncated to three days – Tuesday through
Thursday of House Cup week. The main goal of the drive was to positively impact the
Madison community and combat hunger by providing healthy food options for those in
need within the community. All contributions from the food drive were donated to the
Allied Food Pantry, which is located in the Boys and Girls Club Building off of Allied
Drive. The Allied Pantry serves the Allied Drive area and beyond and provides food to
more than 6,500 families annually. The major methods of advertisement for the food
drive this year were via email and announcements made during lecture or mandatory
small groups (M2s). Emails were sent out specifically outlining the details of the food
drive along with email updates from the House Cup Committee Chair (IHC), Erica
Knavel. The emails also included a list of healthy food options for donation that was
compiled last year by Prethy Rao. Students participating in the food drive were asked to
drop off their donations in the House lounge rooms. The lounge rooms were an ideal
location for security reasons and tallying food totals for each house (for House Cup
Competition).

Overall, the food drive was a great success. There was a generous amount of canned
and non-perishable food donated throughout the three day food drive event. Cutting
down the length of the time did not seem to adversely affect the overall outcome. The
amount of food was counted at the end of the drive for the purposes of awarding points
for House Cup. Our contacts at the Allied Food Pantry were extremely grateful for the
contributions made by the UWSMPH. They expressed their gratitude and explained the
immense need for donations and food drives in the holiday ―off season.‖

Suggestions:
  - It would be beneficial to emphasize our commitment to the community and public
     health by highlighting the importance of contributing healthy food options for
                                           41
       donation (as recommended in the healthy foods list). The competitive spirit within
       some of the Houses seemed to cloud judgment with regard to what is and what is
       not a healthy food option (i.e. boxes of Top Ramen, and bags of mini-sized candy
       bars).
   -   It would also be nice to have bags donated, which could include the list of healthy
       food options. These bags could be distributed to students before classes or in the
       atrium.
   -   Next year‘s food drive coordinator may want to contact local grocers and pursue
       some sort of partnership whereby students could receive some discount/benefit
       for purchasing goods from their store (for the purposes of the food drive).


Contact Info:
Mike and Anne Bodden: 608.271.1548
Matthew Lee: mhlee3@wisc.edu
Joel Wood: jwood2@wisc.edu
Address:
Allied Food Pantry
4619 Jenewein Road
Madison, WI 53717

2009-2010 COMMUNITY SERVICE COMMITTEE REPORT

JINGLE BELL TROT


Approximately 10 people attended this event. The timing was not ideal as it was near
exam time. However, our team raised a significant amount of money for the Arthritis
Foundation and got an opportunity to showcase the giving nature of the medical school.
This was the advertisement sent out via medall. It was advertised only through the
medall listserve. Anita Mantha was the main coordinator of the event. This event could
have been improved by advertising early, having Bucky‘s Running club get involved,
and by registering early so all t-shirts had our team name on them.

Who? All skills of runners, walkers, and people who are looking to spread a little
holiday cheer. You can run or walk the 5K or 10K. This event will be fun for all ages!
Feel free to bring family and friends!

What: Jingle Bell Run! 5K/10K Run/Walk to Benefit the Arthritis Foundation.

When: Saturday, December 12; 10K begins at 10:30am and 5K at 10:45am

Where: Vilas Park, Madison

Why? Arthritis affects more than 46 million Americans, including 300,000 children. The
Arthritis Foundation is a non-profit organization that provides a large number of
community-based programs and services nationwide that attempt to make life with
arthritis easier and less painful. Our donations will help fund the Arthritis Foundation‘s
mission to prevent, control and cure arthritis.

                                            42
Cost: You can raise as much money as you want, but the cost of entry is $35. This
includes a free long sleeved t-shirt, bells to wear at the race, running gloves, a bag of
goodies, and food at the event!

How? Go to http://www.kintera.org/faf/home/default.asp?ievent=313042 ,select join a
team, search for Santa's Helper T cells (the medical student team), and register. You
will prompted through the rest. Please complete by December 4.

Contact Info:
http://www.onlineraceresults.com/event/view_event.php?event_id=4395
Terry Libansky
Telephone Number: 608-221-9800


HABITAT FOR HUMANITY

Event Title: Habitat for Humanity event for med students and alumni – January 9
Location: Habitat for Humanity Warehouse (1114 Stewart Street)
Contact: Megan Kenney and Mary Smith, volunteer@habitatdane.org, 608-255-1549
x104
Event Coordinators: Annie Stitgen
Cost (students): $0
Cost (MSA): $0
Comments: Pretty easy to set up – if you email them they can send you a list of dates
that are open for groups. Unfortunately, only 12 people (max, usually only 8) can go to
one site, and they want the same people for the whole day (8-3:30). We tried to find
half alumni and half students to volunteer at the event. Karen Peterson can send an
email to the alumni asking for volunteers. We were switched last minute from a house
location to the warehouse, but I think every thing went fine.
Suggestions: Try to send the email to the alumni early so they can fit it in their
schedules.



LILY’S LUAU FUNDRAISER FOR EPILEPSY

Lily’s Luau is a fundraiser to establish a fellowship in epilepsy research in the
Department of Neurology here at the UW. The event took place in the Great Hall at Memorial
Union. MSA members were put to work selling raffle tickets and working the coat check. We
were informed of this event by Karen Peterson. The main contact was Anne Giroux
(lmg3@tds.net). There was no preparation for this event, as we simply provided workers.


POLAR PLUNGE

This year’s Special Olympics of Wisconsin Polar Plunge took place on Saturday February 20th.
In mid January a Medical School team was created on the event website
(http://www.specialolympicswisconsin.org/polar_plunge.asp). After this we advertised the event
to the rest of the school using e-mail and in-class announcements. Our final team total was $850.
                                               43
This was a fun event that raised money for a worthy cause, and I would strongly recommend
doing it again next year.


RELAY FOR LIFE

We attempted to form a team for the American Cancer Society‘s Relay for Life, held
annually at the Shell. This year, the event fell on the same day as the Black Bag Ball,
so we didn‘t have any students volunteer for the walk. However, we did raise $83.09
that was donated to the American Cancer Society.

Event coordinators:

Joel Wood
jwood2@wisc.edu

Anita Mantha
mantha@wisc.edu


BRIDGE POINT LAKEVIEW COMMUNITY CENTER HEALTH FAIR

This health fair was originally organized through the help of Laura Dast in the Medical
Education office. It was set up for the purpose of continuing service to this community
center, which has been visited by M1s for the last two years during orientation. This
community center is located in an area of Madison that is underserved medically. With
the intent to help provide more continuity service to the center, we worked with Leah
Olson at the community center to organize this fair. The fair is something that takes
place every year during the spring. Various organizations from the community attend
the event, and these organizations are contacted by the community center directly.
These organizations include the AIDS network, various free clinics in the area, food
pantries, job resources etc. This year, they thought it would be helpful to have
screenings there. We collaborated with the pharmacy school‘s Operation Diabetes and
Operation Airways and the medical school‘s MSMC and MEDiC to offer diabetes
screening, asthma screening, smoking cessation suggestions, blood pressure
screenings, and cholesterol screenings. Five medical students (four M1s and one M2)
provided the blood pressure screenings and helped with cholesterol screenings, which
was supervised by one MSMC M2. The cholesterol screening cassettes were extras
that needed to be used up from the MSMC health fair. The handouts were available in
Spanish and English and also provided by the MSMC. The cuffs were obtained from the
PDS office and personal stethoscopes were used. One M1 MEDiC volunteer attended
to provide information about the clinics. This event should definitely be continued next
year. All parties should be contacted early. This event did not cost the medical school
any money. Dr. Shropshire also attended to supervise. This event was organized
primarily by Anita Mantha, mantha@wisc.edu.

Contacts:
Leah Olson, BLW Community Center: leahhattie@gmail.com
MEDiC: Ian Stormont: imstormont@wisc.edu
                                             44
MSMC/ General Questions: Tahlia Weis: tweis2@wisc.edu
Dr. Shropshire: james.shropshire@uwmf.wisc.edu
Operation Diabetes: Adam Maguire: ajmaguire@wisc.edu
Operation Airways: Joshua Welch: jwelsch@wisc.edu

ALL CAMPUS PARTY

The All Campus Party is a week long celebration on the UW campus that is the nation‘s
largest week-long non-alcoholic party. The event that we took part in was ―Bucky‘s State
Fair.‖ It was held on Wed. 4/21 at Library Mall. The purpose of this event was to provide
student organizations with a great way to advertise themselves and network around
campus. We used this opportunity to promote healthy eating on or near campus. To
reserve a spot for the event we registered on the All Campus Party Website a couple
months prior. For the actual event we created a nutritional Jeopardy game. Questions
were developed with the help of Gail Underbakke RD (glu@medicine.wisc.edu), and the
board was printed at Student Print. We also created ½ sheet fliers that showcased a
dozen local food markets selling fresh food, and provided distances/travel times for
walking/bussing/driving to them from Library Mall. We were also able to secure surgical
caps, cheese wedge stress relievers, and Dr. Bucky key chains to give away to those in
attendance. To fund the event we received money form both the WASB ($40) and the
WMAA ($50). To apply for funding form the ACP we simply followed the links on their
website. Overall the event had an excellent turnout and our table was well received by
students and by the WASB members in charge of All Campus Party. I would strongly
recommend doing this again in the future.

Contacts:
Nick Coorough – Ncoorough@wisc.edu
Anita Mantha – Mantha@wisc.edu
Lynn Frydrych - lfrydrych@wisc.edu
Carly Kuehn - cakuehn@wisc.edu




                                           45
Section F: Equipment Sale Committee

Location: HSLC bookstore
Contact: David Jewell, Laura Zakowski, MD
Event Coordinators: Appesh Mohandas, Travis Schmidt
Cost (students): none, excluding individual purchases
Cost (MSA): none
Dates: 10/4/2009-10/5/2009

Comments:
Normally, we have a stand set up at the M1 white coat ceremony. This year we decided
that that took away from the focus of the ceremony, and given that last year very few
sales were made at the white coat ceremony, we decided to discontinue this. Dave
Jewell in the bookstore is very knowledgeable with all the equipment, and is a great
resource for both the MSA reps and for students looking to purchase. The only snag we
had this year was that the rep from Welch Allen was extremely pushy, and based on
student feedback we well as PDS ¾ course directly Dr. Laura Zakowski, we have
decided to discontinue the presence of the company representatives at the sale.
Traditionally, there was one day where they bought pizza for students and talked about
their equipment. Due to new UW policy addressing gifts from companies such as those
that these representatives represent, it was determined that these activities were
questionable. This is another reason for discontinuing our relationship with these
representatives.
Suggestions: No company representatives next year, ie from Welch Allen or
Littmann




                                         46
Section G: Clothing Sale Committee

Event Coordinators: Annie Stitgen (astitgen@wisc.edu)
Dates:
Oct. 18-Oct 30th…extended until Nov. 9th – sale open online
Dec 9th – all orders arrived

Guidelines:
-Don‘t think this will be easy or fast. This is a big project, so make sure you‘re prepared.
No matter how good you are, things will go wrong.
-Get other people to help you – it‘s a huge job!
-Keep all your emails, etc from the company you‘re working with to make sure you have
a record
 Get everything in writing! When the company gives you a quote, make sure it’s
a final quote, with everything included (be sure to ask about additional charges
like screenprinting set-up fees, ink change fees, shipping, using the UW
trademark logo)
       -on a side note, I read through all the trademark stuff (UW charges a 10% fee
       anytime you use UW, or Bucky or pretty much anything so the football team can
get    more money) and there might be a way around it. I found a quote that says
       ―Registered student organizations (RSOs) are considered internal to the
University     for purposes of the royalty exemption. However, like all campus entities,
the    director of trademark licensing must approve any use of University trademarks by
       RSOs in advance." But according to the trademark office you everyone has to
pay… my philosophy = try to get out of it, but if who ever you‘re working with says you
       have to pay, then do it.
-You should probably find a new company to work with. Top Promotions was not at all
helpful (aka absolutely do not go there), and we had some pretty big problems with Ad
Madison this year. Karen Peterson said she works with Madison Top, so you could try
that.
-Work with the webmaster as early as you can, so you can update products and prices.
Make sure the guidelines for payment and pick up are clear, and all the descriptions
with the products are right.

Schedule:
1. Find a company you can trust, and work with them to decide on what items you want
for the year. Look at what sold, and what didn‘t sell (I have spreadsheets of all the
information – ask the MSA president for it)
        --things might sound really cool, but consider minimums, set up fees, etc
        --I think it‘s always good to add a couple of new things to keep people looking
each year. I thought golf balls w/ Dr. Bucky could be fun, or you can buy a $300 pen
from AdMadison (that was one of their ideas…)
        --look for new brands for items that weren‘t great (ie. my zipper on the cadet
jacket                   sucks, the tote bag was enormous and the yoga pants are always
sized really                    small)
        --try to find brands that don‘t run big or small, it makes ordering online easier
        --there‘s lots of websites and catalogs of items you can buy – be prepared to
decide                          between 1000s of coffee mugs, etc
                -some websites: inkhead.com, discountfavors.com, 4imprint.com
                                            47
       --be clear about when you will be selling, when you will give them the order and
       when the order must be in by (and make that deadline earlier than it really is)
       --ask for samples with the screenprint/embroidery on them
                we have some samples from past years – look in the Middleton room
with                  the fridge
 try to do this as early as possible!
2. Once you have decided on items, work with the webmaster to get everything
updated
3. Before the sale starts (like 2 weeks-ish), double check with the company to make
sure everything is available and in good stock. Check on sizes, colors, etc If they say
something this mysteriously back-ordered until May, look online. I bought all the fleeces
online and gave them to the embroidered so we would get them in time (check Dicks
Sports, REI, Campmor, Altrec, etc)
4. Talk to Karen Peterson about shipping for alumni. Last year, WMAA paid for
shipping to alumni. This year, we had anyone who didn‘t want to come to the atrium to
pick up their stuff pay $7 (that was enough to cover everyone this year).
5. Make sure the webmaster has all the updated information. Some of the pictures can
be the same if the items are the same. Don‘t forget to double check the descriptions by
the photos (ie make sure that actually is what you are embroidering) and that all the
color/size options you have are listed.

The Sale:
ALUMNI:
-When the alumni come for homecoming, have a table with samples and computers set
up for them to order. Also have fliers with our website.
-write an email for Karen Peterson to send out to alumni
FACULTY:
-Dean McBride can send an email to faculty for us
-Ask a resident to forward an email for you
--Every year faculty say they would have bought lots, but they didn‘t know about it -- so
make sure they do!
STUDENTS:
1st – Fashion Show! Have a MSA fashion show in between classes for the M1s and
M2s – just play music and have some describe the clothes as they walk done. Have fun
with it.
2nd – Have a sample table during the first week so they can see what the items actually
look like.
3rd – EMAILS!!! Lots and lots of emails. Don‘t assume people read your one email and
they‘ll just get to it. People forget. People procrastinate. You‘ll have to send out
billions of emails – try to get other people to help with that so it‘s not all from one
person.
4th – Really, send out another email. I know people hate getting all the mail, but no one
will buy anything until the last week, so you have to keep reminding them.
5th – We had a deadline for the clothing sale, and then extended the sale a week since
everyone procrastinates.

After/During the Sale:
-You can go onto our paypal account to check how many orders have been placed.
Don‘t freak out too much if you only have 5 people for the first 10 days.
                                           48
-The webmaster can give you a big spreadsheet of all the orders and a count of items.
Make sure you quadruple check it though. The tally for sets of items doesn‘t work, plus
people will email you to change their order. Also, look in the comments section to see if
they said anything.
       FYI – The quantity section is a little number off to the right side on the list of
names         – make sure you check that!
-Send your order to the company

When you get the items:
-pick a night when all the orders are in
-lay out and label all the items, and double check that you have everything
        -- I think it would really help to know before you start making orders which
        numbers are wrong!
-Karen Peterson can order pizza for dinner and ask student services to print all the
order forms out
-Have MSA fill orders, and committee members double checking all the orders
        -separate the orders into pick up and shipping and try to alphabetize
-If you are missing something, you can check who else ordered a similar item and check
their bag – sometimes things stick together, sneak by, etc.

Distribution:
-Send out an email of when people can come to pick up their items
-Make sure to check the bags again when they pick up their items
-This year, we had people downstairs who called people upstairs in the WMAA office
with all the boxes to find the orders and a runner in between. It seemed to work pretty
well, but make sure you bring down some boxes and try to stand out (or you‘ll get lots of
emails from people who couldn‘t find you).
-Send an email to the people who‘s items were messed up (or hopefully that won‘t
happen!) If people are really mad, you can give them extra items you have (like the
thermoses that didn‘t meet the minimum order number)
-Shipping – the normal mail is the cheapest way. Don‘t use the flat rate boxes – it‘s
cheaper to use the normal boxes and pay by the weight (we only reached the flat rate
price on maybe 3 orders). Try to get one of the postmen to help you with the self
checkout postage thing – they‘re pretty fast!
         some tips:
        *you can pick up the boxes beforehand (they‘re free) and package them up at
school          so it‘s easier when you get there
        *wrap up glass and other breakable items
        *print out address labels so you can just stick them on – make doubles for
sending         and receiving addresses to make sure it gets there
        FYI: The nearest post office is on Segoe Rd by Hilldale but it‘s super tiny and it‘s
        pretty much always busy. I went to the post office by Woodman‘s (off Watts Rd
on      Struck St) – it‘s really big so you‘re not really in anyone‘s way and there‘s a huge
self check-out area so you don‘t wait in line. Just use the computers to print the
postage         label thing and stick it in the slot.
        -there were a few really really big orders that were for people in Madison – I
drove it to them instead of trying to fit it into a box
-Be prepared to get lots of emails from people


                                            49
-We had a table in the atrium afterwards to sell some of the extra items we had left
(glasses and thermos)




                                           50
Section H: Orientation Committee
The Orientation Committee shall:
   1. Work with the Office of the Dean of Students to provide student input for the
      improvement of the following year‘s orientation.
   2. Select a group of interested and diverse student representatives to receive input
      about topics and discussions that the committee feels should be included to
      provide a thorough and satisfactory orientation.
   3. Provide a means for informing incoming students of housing opportunities in
      Madison. This information should include a description of neighborhoods, cost of
      living, and a message board that allows students to communicate with each other
      if they desire a classmate as a roommate. Means of providing this information
      include the medical student bulletin board and the medical student website.
   4. Prepare social and teambuilding activities involving first- and second-year
      students during the first month of school.
   5. Submit an annual committee report as described in Article IV of the Bylaws.


ORIENTATION COMMITTEE 2009-2010 REPORT

Event Coordinators:
    Joel Wood (main contact)     jwood2@wisc.edu
    Bob Zemple                   rpzemple@wisc.edu
    Anai Kothari                 Kothari@wisc.edu
    Allie Pratt                  aspratt@wisc.edu

Contacts:
   Pat Demarse                   pdemarse@wisc.edu

Responsibilities: make orientation week video, organize orientation video viewing, and
help council President and Vice President with the week‘s activities.

Video Timeline:
    March: send an email out and organize M1s that are interested in helping with
      the video
    April: meet with interested classmates and brainstorm ideas for the plot,
      characters, settings, etc. Assign people to different roles such as special effects
      editor, filmer, music editor, etc. Vote on a storyline and begin developing a
      script.
    May: the script should be mostly done. Begin planning for the summer and work
      out some dates that work for the people who will be in the scenes together.
    June: begin filming by now. It is important to begin this soon after finals finish
      because editing takes much longer than filming. Begin editing clips as well, even
      if some of the scenes need to be recorded yet.
    July: finish filming if you haven‘t already. NOTE: July is a bad month for most
      med students! Last year, a lot of people traveled and did lots of things during the
      month of July. Unfortunately, we were forced to film a lot during August and we
      ran out of time. Work on finishing up the editing during July—this process is very
      time-consuming so try not to leave much of it for August.

                                           51
      August: finish the video and make final edits. You may be asked to provide a
       script for the video so be prepared to have this done as well.
      September and beyond: You could make copies of the DVD and sell them (for
       $5 or so) to raise money for a charity. We were going to do this initially, but the
       plan fell through. The WMAA may want to show the video at one of their
       meetings.

Have fun! Making this video was one of the coolest experiences I‘ve had so far in med
school. 




                                            52
Section I: Curriculum and Policies Committee
The Curriculum and Policies Committee shall:
   1. Consist of members of the MSA council, student members of the EPC, and
      interested and committed students from the student body at large.
   2. Be led by a member of the MSA council and a member of the EPC who will work
      with the Medical Education Office to schedule meetings and establish an agenda.
   3. Respond to the interests and wishes of the student body by reviewing
      educational policies, courses, course modules, and testing procedures.
   4. Assess the views and collect the suggestions of the students regarding
      educational policies, courses, course modules, and testing procedures through
      surveys, open meetings, and other means.
   5. Report the views and suggestions of the student body to the administration and
      course directors.
   6. Submit an annual committee report as described in Article IV of the Bylaws.


CURRICULUM COMMITTEE 2009-2010 REPORT

The principle recommendation of the 2008-09 annual report (continuing town hall
meetings to facilitate MSA communication with the class) was followed, and met with
success. It was a good venue in which to get feedback from the student body, for
people to vent, and for people to offer really good constructive criticism. Much of the
discussion from town hall meetings was brought up in curriculum meetings with Dean
Seibert, which occurred every 4-6 weeks (as recommended).

The 2009-10 academic year, saw the continuation of many of the changes that were set
into motion the following year. The Class of 2012 was the first to experience the
integrated block schedule, and this change was certainly a positive and successful one,
albeit for a few struggles. They were also the first class to have an expanded
epidemiology course that lasted the entire semester. Some of the other changes that
were implemented were the integration of the anatomy and physiology course, including
Neurobiology and Anatomy of the Head and Neck. Thankfully, the class of 2012 was
forthcoming with constructive criticism about what needed improvements from this
transition as well as praise for those aspects that worked well.

Much of the discussion in the Curriculum Committee meetings this year was centered
on what could be improved for the next year‘s curriculum. For example, in the first
semester, it was requested that several modules be improved, and that something be
done to change the content or length of the epidemiology courses, since students felt
that the content in the last block of this course was not as readily applicable to future
medical practice as that of the first two blocks. Biochemistry was overall considered to
be a course with very good content and a very good module, and for the most part the
same was said about Cell Biology.

In the second semester, one major area of concern was that the Anatomical Radiology
Correlations course was not taught in the most effective way. There was some general
confusion about what the expectations for class and examinations were. One of the
most effective changes made for M1s this year was the expansion of Anatomy of the


                                            53
Head & Neck into a semester long course. This made the final block of the semester
considerably less stressful than the previous year.

Another major topic of discussion this year was the M2 curriculum and the
reorganization of courses into independent blocks based on organ systems. Each block
also included relevant pharmacology and PDS physical exam procedures. Relevant
Infection and Immunology (I&I) information as well as information relevant to the organ
system but not applicable in other courses were put into a course called Foundations of
Medicine. This change was well received by the class of 2012 this year. Once again
they were eager to express their likes and dislikes of the curriculum in hopes of
bettering it in the future.

A big change for the class of 2013 will be the transition from a pass/fail system to a
graded system. As recommended by last year‘s Curriculum and Policies Committee, a
meeting was held for M1s to discuss this transition. Dean Siebert discussed the block
scheduling for the upcoming year, grading policies and recommendations for academic
success. A panel of M2s was present to answer questions following Dean Siebert‘s talk.
This event was very well received by those in attendance.

Recommendations:
   Continue the town-hall style meetings as necessary (every 4-6 weeks)
        o Hold them the week after a block finishes (and if possible on Wednesdays
           to avoid conflicts with other student org events).
        o Find ways to increase attendance at these meetings
                Food always helps but look for more creative ways
   Continue meeting with Dean Siebert every 4-6 weeks
   For the M2‘s in 2010-11, consider meeting to discuss the transition to a graded
     system
   Establish a procedure for regular dispersal of updates and information to the
     student body regarding pertinent updates and changes.
   Work with Medical Education Office to encourage professional, prompt, and
     complete evaluations of courses, teaching staff, and integrative cases.

MSA Contacts
Appesh Mohandas (EPC representative)- amohandas@wisc.edu
Luke Lopas (EPC representative) – lopas@wisc.edu
Anai Kothari – Kothari@wisc.edu
Joel Wood - jwood2@wisc.edu
Annie Stitgen - astitgen@wisc.edu
Amrik Ray - amrikray@wisc.edu
Carly Kuehn - cakuehn@wisc.edu




                                          54
Section J: Communications Committee
The Communications Committee shall:
   1. Ensure that students are informed of MSA activities.
   2. Act as a liaison between student organizations and MSA.
   3. Assist in the development and publication of a student organization newsletter to
      inform students of major student organization activities as submitted by student
      organizations.
   4. Oversee maintenance and improvement of the medical student website. This
      could include a subcommittee of interested students from the student body.
   5. Update the MSA and student org leader list serves.
   6. Submit an annual committee report as described in Article IV of the Bylaws.


COMMUNICATIONS COMMITTEE 2009-2010 REPORT

The primary mode of communications between the students and MSA was the
Newsletter which was published on a monthly basis.
               Nikki, Travis, Amrik, and Ben continued the format of front page
                   announcements, updates on MSA decisions, and current events in
                   the med school community in a monthly newsletter, now called the
                   BetaSheet. There was also a new section of the newsletter added to
                   highlight activities among a single student interest group per issue.
Next year‘s committee is free to use whatever format they feel will be most effective for
providing students with relevant information.
We continued to utilize an entirely online newsletter published on the medical student
website rather than distributing a paper copy.
The Sentinel Node will be published once this year (there should be two next year, each
at the end of the semesters).
The fall issue focused on student travel experiences and was composed of individual
student submissions from all four classes.
The theme of the spring issue will be decided by the M1s taking over the
communications committee.
The MSA bulletin board was used to get contact information about the MSA members
available to students and also serve as a place for selected announcements.
The other bulletin board spaces were assigned by the committee to all student org
leaders who requested them.
The communications committee served as the liaison between MSA and the Informatics
Student Org.


    MSA Contacts
    Nikki Burish-- nmburish@wisc.edu
    Travis Schmidt-- tpschmidt@wisc.edu
    Amrik Ray-- ray.amrik@gmail.com
Benjamin Abeyta--meisjam@gmail.com




                                           55
Section K: Facilities Committee
The Facilities Committee shall:
   1. Serve as the student representative on the HSLC Operations Committee.
   2. Inform students of building developments.
   3. Work with staff and faculty to resolve building issues as they arise.
   4. Submit an annual committee report as described in Article IV of the Bylaws.

FACILITIES COMMITTEE 2009-2010 REPORT

The MSA Facilities Committee is expected to attend and act as liaisons with the HSLC
Operations Committee, which has monthly Monday meetings. Relevant information was
propagated to the MSA and students. A few important points from this year:

  Temperature issues in the cluster, lecture halls, and small group rooms continued to
   be a problem. Manage problems as they arise with Don Braxton.
 Students can request use of HSLC rooms for lunch talks and other meetings on the
   medical student website. Any other persons can request these rooms on the HSLC
   website. The student or organization that made the request is sent a layout of the
   room and is responsible for putting all furniture back in place when the event ends.
 The WIMR building fully opened this last year. However, despite there being meeting
   rooms and conference rooms inside WIMR, they are not for use by medical students
   and organizations. This is not expected to change for the foreseeable future.
 After hour access to the pharmacy bridge continued to be a problem this year. The
   facilities management from the pharmacy school continues to reject any
 Parking is available after hours and on weekends in Lot 60, 76, 82, 59, 64, and 131.
   Students should never park in the hospital or children‘s hospital parking lots. The
   AFCH and CSC security teams have become more vigilant about students parking in
   these lots.
MSA Contacts
09-10 Chairs: Amrik Ray (amrikray@wisc.edu)
                Rajesh Rangarajan (rangarajan1@wisc.edu)




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Section L: Interhouse Committee
The Interhouse Committee shall:
   1. Attend Interhouse Council meetings as a liaison from MSA.
   2. Keep MSA informed of major events and developments from the houses.
   3. Submit an annual committee report as described in Article IV of the Bylaws.


INTERHOUSE COMMITTEE 2009-2010 REPORT

At least one of the interhouse representatives attended each of the monthly interhouse
and given house meetings during the 2009-2010 academic year. Information regarding
relevant activities and events was shared between the two councils so as to align and
prevent overlap (i.e. multiple blood drives and community service opportunities during
the same time period). The responsibilities are easier if the interhouse reps also
maintain leadership roles in their given houses.

Potential topics for future house meetings discussed at last IHC meeting (some same
as last year):

Visit from the 4th year preceptors
Ice breaker/get to know us/games (e.g., charades)
Ethics topics
Interdisciplinary discussion—requires planning
Philosophy, approach to life
History of Medicine
Professionalism
Types and organization of the various elective classes.


IHC Contacts
09-10 IHC President: Amy Utter - utter@wisc.edu
08-09 IHC President: Shanna Berger – slberger2@wisc.edu
07-08 IHC President: Melissa Mastroianni – mmastroianni@wisc.edu

MSA Contacts
08-09 IHC Reps: Johnny Tackett--jjtackett@wisc.edu
                Matt Lee--mhlee3@wisc.edu
07-08 IHC Reps: Derek Hall--dmhall@wisc.edu
                 Peter Martin–pamartin@wisc.edu




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Section M: Special Committee
When needed, a temporary committee may be formed in order to complete a one time
task if passed by a majority vote by the MSA council.




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Suggestions for 2010-2011

Distribute the new MSA flyer early in the year (first day of school for the M1s) and really
advertise MSA so that students know who their reps are when they have issues that
need to be addressed. Utilize the week long M1 orientation to explain MSA and its role.

We will also plan to have a meeting next year for the incoming M1s to tell them about
the UW Med Student website and make sure they know how to use the forums and
calendar. We also need to inform them about the appropriate uses of the various list
serves.

When the M1s are elected to MSA, pair them up appropriately with the M2s in the
appropriate office. Instruct the M2s to meet with them outside of MSA sometime that
first or second week, and just go over what to expect out of their position, and go over
the annual report the M2 wrote the previous year. This should facilitate a smoother and
more rapid integration of M1s/M2s into MSA structure and function.




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