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                                                         MEETING #368

                          MINUTES OF MEETING

             GRAND FALLS-WINDSOR TOWN COUNCIL

                        HELD IN THE TOWN HALL

                     7:00 P.M. TUESDAY, JULY 20th, 2010

PRESENT: Mayor:       Allan Hawkins
         Deputy Mayor: Anne Blackmore
         Councillors: Jean Buffet-Mercer
                      Amy Coady-Davis
                      Bruce Moores
                      Roger Barnett
                      Darren Finn

            Staff:           M. Pinsent, Town Manager/Clerk

            Absent:          Jeff Saunders
                             Barry Griffin
                             Dave Nichols


       The Mayor called the meeting to order at 7:00 P.M. and asked for any
errors or omissions to the Minutes of Meeting #367 of Tuesday, June 29th,
2010.

       It was noted that on page 12 “on” should follow suggestion and take
out “invite”.

      Also noted on page 11 add “Friendly 50+ club” and “Exploits 50 Plus
Club”.

Motion
     Moores/Blackmore
                                      2


      Be it resolved that the Minutes of Meeting #367 of Tuesday, June
29th, 2010 would be adopted as circulated. This motion carried by a vote
of 7-0.

              BUSINESS ARISING OUT OF THE MINUTES

None

                        DISBURSEMENT REPORT

     Councillor Darren Finn presented the disbursement report in the
amount of $1,262,193.56

Motion
     Finn/Buffett-Mercer

      Be it resolved that the disbursement report in the amount of
$1.262.193.56 would be adopted as presented. This motion carried by a vote
of 7-0.

       Councillor Moores asked that S. Dyke be expanded to Stu and Sean.


                         COMMITTEE REPORTS

Economic Development

The following report was presented by Councillor Coady-Davis.

                         Drive In Theatre Proposal

The committee reviewed a request from a private citizen to use the Red Cliff
Rocks campgrounds as a venue for a drive in theatre from April to
November.

The committee recommended that the Town discuss a Lease agreement with
this individual, which would include rules and regulations for usage, as well
as any cleanup issues, etc.
                                      3


                         ICSC Halifax Conference

As a follow up to the ICSC retail show recently held in Montreal, a two day
Ideas Exchange is being held in Halifax in early August. Several solid
contacts were developed at the Montreal show and it has been suggested that
Council send a representative to this conference.

The committee recommends that Council send a representative to this
conference in Halifax.

                    High Street Re-development Theme


Tract Consulting has presented a theme in relationship to the architectural
structure or the Town Hall as a guideline for other businesses on High Street
to use as part of the Façade Improvement Program.

The committee recommends that Tract Consulting begin the work of
implementing the Façade Program with High Street businesses.


                         Salmon Festival Up-dates

The Economic Development Officer has been working on several marketing
projects for the Salmon Festival including production of the concert poster,
brochure, and ads for the Advertiser and Rogers TV. He presented samples
of this work to the committee. He is also conducting interviews for security
positions for the festival. He will have interviewed approximately 80-100
individuals for employment with the festival.


                         Letter from local business

Council received a letter from a local business person, who is constructing a
new business in Grand Falls-Windsor. He has requested a tax holiday.

Council has not approved such request in the past and it is not Council’s
policy to give businesses such tax holidays.
                                      4


                            Age Friendly Strategy

The Town of Grand Falls-Windsor in partnership with Central Health,
physicians with an interest in elder care, Memorial University Faculty of
Medicine and Nursing, the Exploits YMCA and Exploits 50 plus Club are
going to develop an Age Friendly Grand Falls-Windsor action plan. The
objective of this plan evaluate the age friendliness of Grand Falls-Windsor
and develop a coordinated approach between the Town of Grand Falls-
Windsor and community based organizations to address the means in which
the community can become more age-friendly.

As identified in the Provincial Healthy Aging Policy Framework and
Implementation Plan, the efforts of the town of Grand Falls-Windsor will be
based on the five established principles of dignity, self fulfillment, social
inclusion, independence, safety and security and fairness. These principles
will be foundational as we move forward with a broad-based approach to
meeting the needs of aging citizens in Grand Falls-Windsor.

The Committee recommends the Town apply for HRLE funding for a person
to develop the Age Friendly Grand Falls-Windsor Action Plan.

Councillor Finn expressed concern that the theme for the High Street Façade
Program, has been clearly defined.

      I move that this report and the recommendations of the committee be
approved.

Motion
     Coady-Davis/Moores

      Be it resolved that these recommendations and report would be
adopted as circulated. This motion carried by a vote of 6-0.

Public Works and Planning

The following report was presented by Councillor Barnett.
                                     5




                  Environmental Assessment Regulations

Several of the Crown Land applications recently sent to Government will
require registration under the Environmental Assessment Act. Land will be
processed by the Crown but before any development is approved the
environmental registration must be complete.

The Committee recommends that the proponents be informed of this
requirement and they will be responsible to complete the necessary paper
work.

                   Correspondence – Downtown Parking

The Committee discussed the correspondence concerning parking for
downtown if apartments were developed over existing commercial
businesses.

The Committee recommends that the Town will review requirements for
downtown and sufficient parking will be developed at the rear of existing
buildings.

                 Crown Land Request – 37 McHugh Street

The Committee discussed the request for Crown land at the rear of 37
McHugh Street and recommends it be approved.

                  Correspondence – 409 Grenfell Heights

The Committee discussed the correspondence concerning the purchase of
approximately 10m. of property adjacent to 409 Grenfell Heights. This
would be combined with existing property to develop a 4 unit residential
building.

The area in question is zoned R5 and the sanitary requirements are addressed
by a septic tank and disposal field. The permitted use is for single family
homes only.
                                       6


The Committee recommends the property can be sold as per policy for the
expansion of the property but the request for a multi unit residential building
be denied.

                   Drainage Concerns – 18A Hicks Place

The Committee discussed the drainage problem experienced at 18A Hicks
Place. This has been ongoing for several years.

The Committee recommends that the storm sewer be extended to address the
problem. This will be completed with existing staff under the operating
budget.

               Correspondence – Windsor Pentecostal Church

The Committee reviewed the correspondence from the Windsor Pentecostal
Church concerning land adjacent to their church as well as the cemetery.

The Committee recommends that both parcels of land remain with the
Town. If at some point in the future, the land is required, then Council will
address the requests at that time.

                  Discretionary Use – 234 Grenfell Heights

The Committee discussed the request for a four unit residential development
at 234 Grenfell Heights. This is a discretionary use and numerous objections
were received.

The Committee recommends the request be denied.

                     Variance – 63-65 Smallwood Drive

A variance was advertised for a duplex to be constructed at 63-65
Smallwood Drive. No objections or comments were received.

The Committee recommends this request be approved.
                                       7




  Corduroy Brook Enhancement – In Kind Contribution for New Building

The Committee discussed possible In Kind Contributions for miscellaneous
groundwork at Corduroy Brook Enhancement Association’s proposed new
building on Main Street.

The Committee recommends that Council support this project with In Kind
Contributions. This will allow Corduroy Brook Enhancement Association to
access Government funds for the building construction.

            Municipal Plan / Zoning Regulations – Amendments

The Committee reviewed the Municipal Plan and Zoning amendments
(attached) and recommend this be adopted.

Staff will advertise for a public hearing to allow comments on the proposed
changes.

           Correspondence – Exploits Welding and Machine Shop

The Committee discussed correspondence from Exploits Welding and
Machine Shop for the purchase of the land adjacent to their building on
Queensway.

The Committee recommends this be sold as per policy but not until plans
and schedule for construction is submitted.

If the development is not to take place in 2010, then staff will entertain other
proposals for the property in question.

            Crown Land – 21 & 25 Ogilvie Street, 1 Peddle Drive

The Committee discussed Crown Land requests for these properties in
Ridgewood Subdivision and recommends they be approved.

                         Correspondence – Art King

The Committee discussed the correspondence from Mr. King concerning a
retaining wall.
                                      8




The Committee recommends that staff address this issue.

 Correspondence – Ray Pinsent, Residential Development Pondview Drive

The Committee discussed the correspondence from Mr. Pinsent concerning a
residential development on Pondview Drive.

The Committee approves the request in principle and recommends staff
review the proposal with Mr. Pinsent with respect to development standards
ensuring the agreement with Eastern Habitat Joint Ventures is followed.

Mr. Pinsent will be required to submit a more detailed development drawing
before Council approval will be considered.

                         Portable Asphalt Recyclers

The Committee reviewed the conditions that were addressed in 2004.

The Committee recommends that these conditions be enforced and
appropriate permits be issued by the Fire Chief and MEO.

                       Permit Summary – End of June

The Committee discussed the permit statistics for the end of June.

There has been a significant increase in residential construction from 19 in
2009 to 63 units in 2010. Commercial extensions and renovations have
doubled for the same period last year and the overall value of permits issued
has increased from 6.6 million in 2009 to 14.3 million to the end of June,
2010.

      I move that this report and the recommendations of the committee be
approved.

Motion
     Barnett/Moores

      Be it resolved that these recommendations and report would be
adopted as circulated. This motion carried by a vote of 7-0.
                                      9




                       Variance for #51 Peddle Drive


In accordance with the Town of Grand Falls-Windsor Zoning and
Subdivision Regulations, notice is hereby given that Council has received an
application to construct an accessory building.


It is noted that the proposed accessory building will exceed the allowable
height by 10%. This application is being processed as a Variance under
Regulation 11.


Anyone wishing to make representation on this matter, must do so in writing
(petitions will not be accepted) and the representation must be received by
the Engineering Department, Town of Grand Falls-Windsor, P.O. Box 439,
Grand Falls – Windsor, Nfld. A2A 2J8 no later than 12:00 pm on Friday,
July 9, 2010.



                          Office of the Director of Engineering and Works


      I move that this variance at #51 Peddle Drive be accepted.

      Motion
           Barnett/Finn

      Motion carried 7-0.
                                       10


Salmon Festival

The following report was presented by Deputy Mayor Blackmore.


                                   Security

The committee reviewed the security plan and made some adjustments. It is
recommended that this be approved.


                              Marketing Update

The committee reviewed the marketing for this year’s festival. It was noted
that all marketing is currently in place and is consistent with previous years.
It was noted that the early bird ticketing price has been extended.


                                 Ticket Sales

The committee reviewed ticket sales to date. Final ticket sales will not be
known until after the event.


                            Ground Transporation

The committee reviewed ground transportation and noted that all ground
transportation is in order.


                                    Hotels

The committee reviewed hotel accommodations and noted that everything is
in order.

                          Sound & Light Production

The committee reviewed sound & light quotes. It is recommended that more
information be obtained pertaining to stadium operations.
                                     11




                                 Screech-In

The committee reviewed a request for screech-in services. It is
recommended that this request not be accepted.


                              Gospel Concert

The committee reviewed the lineup and sponsorship for the gospel concert.
This event appears to be set to go.


                          Stadium Dance Request

The committee reviewed a request to sell DVDs at the stadium dances. The
committee recommends that this be approved.


                             Red Cliff Cleanup

The committee reviewed a request for Red Cliff cleanup and recommends
that this request be denied.


      I move that this report and the recommendations of the committee be
approved.

Motion
     Deputy Mayor Blackmore/Finn

      Be it resolved that these recommendations and report would be
adopted as circulated. This motion carried by a vote of 7-0.


Committee of the Whole Meeting

The following report was presented by Deputy Mayor Blackmore.

                           Collective Agreement
                                     12




      Council reviewed the collective agreement negotiation terms. The
increase in wages for all unionized employees is:

      2010         $1.00

      2011         $0.80

      2012         $0.70

      2013         $0.60

      Council recommends that this agreement be ratified at the next
council meeting and that the union be notified of that decision immediately.


                            High Street Contract

       The Director of Engineering reviewed the High Street contract and the
changes that were necessary. A meeting was held with the contractor and a
report is due on Monday or Tuesday before the next Council meeting.


                           Queensway Land Sale

      The committee recommends that the land being purchased by
Bluebird Investments, be adjusted to the going rate in the area of $75,000
per acre.

                           Ministerial Task Force

      There was discussion regarding the meeting of the Ministerial Task
Force on Thursday. It was agreed the following topics would be discussed:

      1.     School of Nursing

      2.     Fiber Resources

      3.     Riverfront Development/Civic Center
                                     13


      4.    Power

      5.    Taxation

      6.    Grand Falls House


                             Barn Application

       Council recommends that due to the decision to deny the construction
of a barn on Pondview Drive, the application for the crown land for grazing
be denied as well.


                             Salmon Festival

       Bids were discussed for the sound and light for the concert and the
stadium. It is recommended that this professional service be awarded to
Stage Eleven. There was one bid for the stadium vents, but was evaluated
as the higher cost bid.

      I move that this report and the recommendations of the committee be
approved.

Motion
     Blackmore/Buffett-Mercer

      Be it resolved that these recommendations and report would be
adopted as circulated. This motion carried by a vote of 7-0.


                           OTHER BUSINESS

     Councillor Coady-Davis announced that the Hunter/Jumper
Equestrian Show would be held on Grenfell heights on July 24 and 25.


Motion
     Coady-Davis/Finn
                                     14


      Be it resolved that the meeting of the Grand Falls-Windsor Town
Council would be adjourned until the next regular scheduled meeting of 7:00
P.M., Tuesday, August 10th , 2010. This motion carried by a vote of 7 – 0.

        The meeting adjourned at 8:30.




Allan Hawkins                              M. Pinsent
Mayor                                      Town Manager/Clerk

				
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