Process Flowchart by KevinSapien

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									      Information Technology Project Review and Approval Process (I-TAC)

Project Proposal            Pre-Planning                  I-TAC Review &                   Funded Planning                Add’l Approval /
(Business Case)             (with C&C)                        Approval                         Phase                      Implementation



     Business                                                                                                                 IT Acquisition
       Need                                                                                                                  Policy Approvals
                                                                                                                                (if needed)
     Identified
                                                                                                                               Project Mgmt:

                                                                                                                                - If over $1.83M
                                                                                                                               then DIS/ISB
                                                                                                                               approval

       Project Proposal Development                                                                                            - Acquisition
                                                                                                                               process if
                                                                                                                               appropriate, e.g.
                                                                                                                               RFP

       Start                    Complete                                                                                       - If over $1M then
                                                                  I-TAC Review                                                 EVP/VP C&C
    Development                Development
                                                                                                                               approval
                                                   Proposal

  Includes:                  Includes:                                                                                         - If $1-5M then
                                                               Project proposals are                                           Regents report; If
  - Check of criteria        Filling out of                   reviewed by I-TAC then                                           over $5M
  to confirm this is         proposal template                  prioritized/approved                                           purchase, then
  an I-TAC project.          with -                                                                                            Regents approval
  Includes projects
  with five-year life        - Evaluation of                                                                                   - If admin system
  cycle over $1M             business case                                                                                     then, OFM
  (UW IT projects            and checklist                                                                                     approval
  and acquisitions           criteria                                                                 Funded
  policy)
                             - Definition of
  - Identification of        scope of work
  executive                  and high-level
  sponsor                    estimate ranges

                                                                      I-TAC                        Final Funding              Create Project
  - Identification of        - Definition of
                                                                  Prioritization /   Approved         Approval                 Agreement
  importance to              resources and
  UW users and/or            skill sets needed                      Approval                         (go/no-go)
  business problem
                                                                                                                           Include vision, goals,
  that is being              - Forecast of
                                                                                                - Timed with                approach/structure,
  solved                     resource
                                                                                                fiscal budgeting          funds available, refined
                             availability
                                                                                                cycle                        scope & estimate
  - High-level
  business                   - Approval by VP,
  requirements and           Provost, or Dean                                                   - Recommended
  problem                                                                                       to U-TAC &
  statement for                                                                                 provost for
  non-mandatory                                                                                 funding
  and non-
                                                                                                                             Schedule Project
  maintenance
  work

  - Evaluation                                                                                                                   Based on
  against checklist                                                                                                           detailed project
  of standards for         Emergency, off-cycle
                                                                                                                              plan & resource
  IT projects               proposal process:
                                                                                                                                 availability
                        - Requires Provost & EVP
                        approval

                        - Follows same process,
                                                                                                                                 Quarterly
                        produces same documents
                                                                                                                                  Status
                                                                                Quarterly status reporting keeps I-TAC           Reporting
                        - Reported at I-TAC’s next                              apprised of status; I-TAC may revise or
                        meeting                                                       cancel project if necessary



  Rev: 9/21/2006

								
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