Academic HR June 25, 2007
Volume 1
Quarterly
In This Issue: Welcome to our Newsletter!
Thanks for reading our inaugural newsletter. We look forward to sharing our
Cover Story: news and events with you.
AHR Through
the Years Feedback and suggestions are always appreciated and we welcome questions
for our question corner. Please e-mail them to acadpers@u.washington.edu
Question Corner:
Sick Leave AHR Through
Retirement the Years
by Sara Votipka
News and Academic Human well as maintain the records what she thought the
Announcements: Resources has gone through of the faculty. While we biggest change in AHR was
New AHR Web a lot of changes over the still produce the report for since her arrival, Candace
years, both in the daily the Regent’s each month, noted the automation of
site
activities of the office and the number of additional procedures in the office.
with the people. We are duties now includes
Specialists statistical reporting for Candace recalls that there
lucky to be on the cusp of
Speak: change and it is motivating the Office of the Provost were six employees in
Recognition to look back on where we under the Vice Provost AHR when she started
have been and how far we for Academic Personnel; working in the office.
have come. assisting our Schools, Today AHR employs five
Contacts: Colleges and Campuses HR specialists, a Director,
Rhonda Forman - Director with human resource an Assistant Director and,
The AHR office was
Shirley Runkel - Asst. Dir. related issues; continued within the past two years,
established in the 1950’s
Anne Walls - Specialist as Academic Personnel improvements to our a two member technical
Records with a lot of paper website; migrating our data team. Between all of the
Candace Nicholson - Specialist
and a few employees. from paper to a database; staff in AHR, we have a
Danae Hollinger - Specialist and much more. We look substantial sixty years of
Today we still have a
Jessica Stern - Specialist lot of paper but our staff forward to adding new AHR experience.
Sara Votipka - Specialist and function has grown activities to our schedule,
significantly. We can including more outreach, AHR is looking ahead. We
Brandon Whithead - Manager trainings and orientations. are ready to pursue new
of Academic Personnel Info hardly believe that we still
fit into the same office! opportunities and grow
Doug Divine - HR Business We are proud to have a with the University. We
Located in Gerberding Hall,
Anaylst legacy of staff who have look forward to providing
AHR has managed to keep
up with the faculty records worked here for many to our Schools, Colleges
while expanding our role years. Candace Nicholson, and Campuses the best
Academic who has worked in AHR service possible.
and growing to meet the
Human Resources ever increasing needs of the since July of 1998, is one
85 Gerberding Hall University. of our long time staff
members. Candace started
Box 351270 her career in this office
In early days, the primary
Ph 543-5630 function of AHR was to as a student employee
provide monthly reports to and moved on to AHR
Fax 221-4622 Specialist. When asked
the Board of Regents, as
Question Corner AHR’s New Website
QUeSTIoN: Academic Human Resources is currently
There is a research associate in my department who is having a planning the launch of a new website to be
baby. Is she eligible for sick leave? released in the fall of 2007. The new website
will provide a role centered design that caters
ANSWeR: to faculty and academic staff, as well as
Yes, Research Associates are eligible for up to 90 days of paid sick academic administrators involved in human
leave. They need to fill out a medical/sick leave form and get a letter resource activities at the campus, school,
from their health care provider that indicates the amount of time they and department levels. The new website will
will need to be out of work. once you have that information, please include an online orientation, a consolidated
send it to Academic Human Resources for final review and coordination. area for forms, and a calendar of upcoming
The faculty member’s leave pay will continue to come from the same events and deadlines. If you have any
funds as their regular salary. feedback regarding the current site or would
be interested in participating in upcoming
QUeSTIoN: usability studies, please send an e-mail to
A faculty member in our department is retiring. What should we acadpers@u.washington.edu.
do?
ANSWeR:
First, ask the faculty member to write a letter to the Director/Chair and Upcoming Deadlines
Dean/Chancellor indicating when he/she is going to retire. once you
have that letter, make sure a copy is forwarded to Academic Human eveNT due dATe
Resources. At this point you may enter the retirement in oPUS.
Some faculty may be offered an emeritus appointment upon retirement. Regents 7/19 Meeting Papework to
If the unit would like to appoint this person as an emeritus faculty AHR 6/28
member, please have the unit faculty vote on the appointment. If the Regents August meeting to be determined
appointment will be effective the following academic year, a vote
should be taken during Spring quarter of the current year. once this Regents 9/20 Meeting Paperwork to
is done, a letter can be sent to the Dean’s/Chancellor’s office, then to AHR 8/30
AHR for final approval. Payroll Cutoffs
Please note that when your faculty members are ready to retire, they Payday 7/10 Entries by 7/3
should contact the Benefits office at 543-2800 to discuss their benefits Payday 7/25 entries by 7/19
and retirement options and plan to attend the Ready to Retire workshops
Recognition
Danae Hollinger recognition daily and weekly. motivation.
Informal recognition requires no Recently, 90 minute recognition
As part of the Leadership, Community nomination or selection process--just workshops have been held across
and Values Initiative (LCVI), a sincere, specific, timely expressions of campus for anyone who manages
Recognition Advisory Committee appreciation. others. Participants learn how
was established. I was appointed a It is great to work toward bringing employee recognition plays an
member of the advisory committee. about a culture of recognition - where important role in aligning our
Committee members meet and people feel genuinely appreciated, workplace culture with UW’s new
discuss new ideas for UW Recognition valued, and respected here at the vision and values, and what new
and advocate for both formal and UW. The simplest effort can be so recognition tools and resources are
informal recognition efforts across rewarding! When a person receives available. For more information about
campus. As discussed in the sincere and specific recognition these workshops and recognition,
recognition workshops, the most for attitudes, behaviors, and please visit the LCVI website and send
effective strategy in creating a culture accomplishments that demonstrate me an email. I’d love to hear about
of recognition across the University local and/or UW core values it your thoughts on this great topic!
will be to use meaningful informal provides a sense of appreciation and (http://www.washington.edu/president/
lcvi/index.html)