Student Life Budget Reductions
Student Life proposes bUdget reductions in the context of the follow principles:
• Reductions will be taken in the context of the Provost's Vision and Values Statement.
• Everything we do is important and impactful, but in this climate we will need to make
hard decisions. In doing so, we will protect the things we must do - ensure access and
diversity, campus safety and the well-being of our students.
• We will do all that we can to protect our people. Vacant positions will be considered first,
then we will tum to operating budgets and layoffs will be considered only as a last resort.
• With a couple of exceptions, every unit will contribute to budget reductions up to a
certain level and if cuts beyond that level are required, they will be implemented
differentially, meaning some units will absorb greater reductions.
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The purposed1~ductions set forth below reflect this differential approach. With one exception
(Disability Resources Office), all units within Student Life would incur a threshold cut of about
7%. Beyond that, units considered to be core to the University's enterprise would be protected
to the extent possible. These "must do" operations include the core functions of Admissions,
Registration, Financial Aid, Safety (UWPD) and Student Health and Well Being (Counseling,
Health and Wellness, and Community Standards and Student Conduct). The remaining units
would incur substantially higher reductions and they include Career Services, Special Services
(Student Insurance and Veteran's Services) and Campus Life (Student Activities, Student
Unions, and Greek Life).
Office of Admissions
Depending on the magnitude of the overall University reductions, Admissions would absorb cuts
of 7% ($400,000), 8.8% ($500,000) or 9.6% ($550,000). The lowest level cut would be
achieved by ending several high school recruiting programs, reducing publications, out-of-state
recruitment travel and conference attendance. An office assistant and program assistant
position would be eliminated.
Higher cuts (8.8% and 9.6%) would require the above and elimination of one to two more
positions and essentially closing down all out-of-state recruitments.
Under each of the cut levels, core processing would be protected, but with the reduction of staff
and travel funds the office would cease to be a recruiting and admissions operation and function
solely as an admissions processing entity. Our ability to meet out-of-state enrollment goals
would be jeopardized. - (j)'7 '5".. ,I;'i't;
University Registrar
Cuts would range from 9.5% ($450,000) to 10.5% ($500,000) to 13.7% ($650,000). At the
lowest level cut, several mailings would be eliminated (Dean's letter mailings being one of them)
with at least 3.5 support positions eliminated. At the higher levels, 5 - 7 positions would be lost
or reduced.
February 13, 2009 1
The cuts at the higher levels would result in a severe deterioration in front line services to
students and departments.
Student Financial Aid
Cuts of 7% ($213,000), 8.9% ($275,000) or 9.7% ($300,000). The lowest reduction would
prompt the elimination of 2 counselor positions in the scholarship administration area. The
highest cut would eliminate 3 counselor positions.
At a minimum, students and scholarship donors would experience processing delays. At the
higher level, a reduction in in-person and phone services and a potential delay in the delivery of
funds to students would occur. _ /I:" "J
Counseling Center
Cuts of either 6.9% ($112,000) or 9.3% ($150,000). The lowest cut would prompt the
elimination of a half-time psychologist and reduce a receptionist position by 50%. The higher
cut would result in the elimination of a full-time psychologist position.
At either level, wait time to see a clinician would be longer and outreach and consultation would
be curtailed.
Career Center
Cuts of 36.4% ($450,000), 40.4% ($500,000) or 52.6% ($650,000). Reductions at these levels
would prompt the elimination or reduction of a minimum of 4 and a maximum of 5 positions. At
the higher level cuts the Career Center would essentially cease to exist in its current form in that
career counseling, outreach, and programming would be dramatically reduced or eliminated and
we would consider consolidating some functions with the Counseling Center. Its focus would be
on job listings and employer relations.
Office of Ceremonies
A 6.9% cut ($60,000). This would result in a reduction in temporary staff for commencement
and convocation, reduction in program printing and in elimination of the wind ensemble and live
coverage on UWTV.
Special Services
This small unit houses Veteran's Services, the Student Insurance Program and staff who
support financial and budget work for several Student Life units. This unit would be cut between
21.2% ($100,000) and 31.9% ($150,000) and this reduction would be accomplished by
eliminating the unit and collapsing the manager position there. Veterans and insurance
functions would be reassigned to the Office of Student Financial Aid. - " I, ..
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February 13, 2009 2
Campus Life
This area encompasses Student Unions, Student Activities, Greek Life, and Community
Standards and Student Conduct. It would be reduced by 15.2% ($450,000) to 21.9% J~
($650,000); thereby, shifting as many costs as possible to se~ted-!:evenue _lJDits,./ ~"\J',,.d'U-
eliminating all support for non-personnel expenditures (custodial supplies), foregoing fund I
balances intended for facility improvements, reducing student union operational hours, and by
eliminating 6-9 positions from HUB Reservations, Event Services, Maintenance, and Custodial.
Services to ASUW, GPSS, student organizations, and other student leaders would also decline
significantly.
UWPD
UWPD would incur cuts between 1.9% ($200,000) and 3.9% ($400,000), requiring the
elimination of two officer positions and a program assistant position.
Office of the Vice PresidenWice Provost
Cuts ranging from 13.8% ($229,471) to 26.6% ($442,320) requiring the elimination of 2 - 3
positions of the staff in the unit. Under the higher level cut administrative and receptionist
support would be reduced substantially as would special projects work and collaborations with
other units around student concern.
Positions Affected
Under each of the three reduction scenarios, the following number of FTEs and the number
people actually affected are outlined on the following annual and biennial budget charts:
February 13, 2009 3
Student life Position Reduction Summary
Annual Budget - FY 2010
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Student Life Position Reduction Summary
Biennial Budget· 2009-2011 L/'l
8% 10% 12% Current Employees Affected··
reductton in open full reductton in open full reduction in open full
Budget budget posittons layoffs· budget positions layoffs· budget positions layoffs· 8% 10% 12%
Admissions 5,709,366 400,000 2.0 0.0 500,000 2.0 0.0 550,000 4.0 0.0 0.00 0.00 0.00
tareer services 1,236,562 450,000 0.0 3.0 500,000 0.0 4.0 650,000 0.0 5.0 5.00 4.00 5.00
Ceremonies 875,716 60,000 0.0 0.0 60,000 0.0 0.0 60,000 0.0 0.0 0.00 0.00 0.00
Counseling 1,612,034 112,000 0.0 1.0 150,000 0.0 1.0 150,000 0.0 1.0 2.00 1.00 1.00
DRS 588,254 0 0.0 0.0 0 0.0 0.0 0 0.0 0.0 0.00 0.00 0.00
Financial Aid 3,096,322 216,742 2.0 0.0 275,000 3.0 0.0 300,000 3.0 0.0 0.00 0.00 0.00
Registrar 4,747,028 450,000 3.5 0.0 500,000 4.5 0.0 650,000 4.0 2.0 0.00 0.00 2.00
Special services 470,596 100,000 0.0 1.0 100,000 0.0 1.0 150,000 0.0 1.0 1.00 1.00 1.00
ClmpusUfe 2,966,016 450,000 3.0 3.0 500,000 3.0 4.5 650,000 3.0 6.0 3.00 5.00 6.00
Student Ufe 1,662,256 229,471 2.0 0.0 350,266 2.0 0.0 442,319 2.0 0.5 0.00 0.00 1.00
UWPD 10,380,044 200,000 1.0 0.0 400,000 2.0 1.0 400,000 2.0 1.0 0.00 1.00 1.00
Totals 33,344,194 2,668,213 13.5 8.0 3,335,266 16.5 11.5 4,002,319 18.0 16.5 11.00 12.0 17.0
• Includes only full layoffs - does not Include reductions in FTEs and/or reductions in total months worked
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•• Include total number of employees affected by layoffs. reductions in FTEs and/or reductions in total months worked '"
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Reduction Summary
8% 10% 12%
Units
Reduction %Cut Reduction %Cut Reduction % Cut
Admissions $400,000 7.0% $500,000 8.8% $550,000 9.6%
Career Services $450,000 36.4% $500,000 40.4% $650,000 52.6%
Ceremonies $60,000 6.9% $60,000 6.9% $60,000 6.9%
Counseling Center $112,000 6.9% $150,000 9.3% $150,000 9.3%
DRS $0 0% $0 0% $0 0%
Financial Aid $216,742 7.0% $275,000 8.9% $300,000 9.7%
Registrar $450,000 9.5% $500,000 10.5% $650,000 13.7%
Special Services $100,000 21.2% $100,000 21.2% $150,000 31.9%
Campus Life $450,000 15.2% $500,000 16.9% $650,000 21.9%
Student Life $229,471 13.81% $350,267 21.1% $442,320 26.6%
UWPD $200,000 1.9% $400,000 3.9% $400,000 3.9%
TOTALS $2,668,213 8.0% $3,335,267 10.0% $4,002,320 12.0%
February 13, 2009 6
Possible Mitigations
• Enhance revenues from Admissions application fee
• Enhance revenues by increasing transcript fee
• Expand employer-based support for the Career Center
• Consider combining/realigning units
Carry Over Balances
Student life uses carryover funds for known expenses in the subsequent biennium. These
expenses include support for ongoing operations and programs for which we do not have
permanent funding. Examples of programs for students which are funded through carryover
include the Q Center. Sexual Assault and Relationship Violence Information Service (SARIS).
Student Ambassadors. elimination of fees at the Counseling Center, and drug and alcohol
programming through our Health and Wellness unit. The funding also provides operating and
infrastructure support of units such as the Police Department as well as covering deficits for
units that have insufficient permanent funds to run their programs (Disability Resources for
Students and Counseling Center). Failure to retain carryover funds will endanger these
programs.
We anticipate that carryover funding will be drastically reduced during the 2009-2011 biennium
because of the reduced number of positions and less frequent turnover in continuing positions.
This will impact our ability to fund these programs in subsequent biennia making it particularly
critical that carryover funds from 2007-2009 be available to continue to provide support during
2009-2011.
Endowment Balances
There are no discretionary endowment balances in the Division of Student life.· The
Endowment Income Account Balance spreadsheet shows $264,391 of unrestricted support in
Student life. In reality, these funds are administered by the Office of Student Financial Aid and
are restricted for direct student support, such as scholarships.
February 13, 2009 7