· Action Planning Process

							CAPITAL PROJECTS OFFICE

Office of Minority Affairs/Diversity (OMA/D)
• • OMA/D Ethnic Cultural Center/Theatre (ECC/T) OMA/D Instructional Center (IC)

Capital Needs Assessment
Project #201725

“Action Planning Process” Summary
11/19/2007 Appraise Phase, Victory Statement: Present a document to the university community in OMA/D business terms quantify and demonstrate: 1. Image of Place (national model, maintaining our leadership) 2. Document and Describe Program Plan 3. Functional Building Use Needs 4. Communication Plan to Community 5. People Needs (sustaining energy and commitment) 6. Resources Needed (People, Alignment of $ both operating and capital) “Current Reality” Benefits: • Long Term Focus for Programs • Allows Options to be Identified • University knows needs Risks: • Student/staff leadership turnover • Raise expectations > Capital $ • Raise expectation > staff resources • Don’t do anything – Just study • Raise expectation > Operating $ Unknowns: • Opinions of students and student groups who don’t participate, opt. out • Alumni Opinions • Community (user orgs.) Opinions • Faculty & Staff Opinions • Have not evaluated “service gaps” • Fund Sources and likely levels of commitment

Knowns: • Meeting notes from Student forums • Previous Facility Assessments (2) • Student say facilities too small • RSO’s affiliation request list • IC check-in lists • IC user course performance assessments/tracking data • No State Funding

University Facilities Building Box 352205 Seattle, Washington 98195-2205 206.543.5200 FAX 206.543.1277

Key Actions” - Tasks that are necessary to complete in the appraise phase Victory statement. - The following list was posted and will be the starting point for the next meeting. 1. Image of Place a) Conduct a visioning workshop with students, staff, community 2. Document and Describe a) Identify Project Size (long term budget/funding) Develop target expectations for funding – Operating & Capital (mentioned 3 times) b) Assess ASUW/UW commitment to this expansion/renovation c) Review documents from 2001 renovation of ECC/T d) Consolidate a document e) Document mtgs. w/ students & UW admin about space needs f) Survey ECC/T staff, survey students(users and non-users) (mentioned three times) g) Identify budget for survey and assessment h) Consolidate known surveys i) Consolidate target RSO/User lists with potential/un-served j) Conduct surveys to get info from stakeholders: IC, ECC/T staff, students, alumni, communities (mentioned 3 times) k) One on one interviews with key leaders and representatives l) Survey organizations (RSO’s), educational assessment survey of “diversity” community m) Survey whole student body (during class registration process) 3. Communication a) Advertise info session for un-represented students b) Input from all stakeholders c) Identify and meet w/ funding sources: ASUW/SAFC, Facilities/CASPO, Development Office (mentioned twice) d) Develop website to communicate progress and solicit input e) Communicate w/ students and stakeholders – keep informed f) Develop communication plan – get results out to community g) Get students behind project h) Inform students of possibilities for new buildings. 4. People/Resources a) Add more students to committee b) Assess what depts./areas of support we need to pool from (ie: educational assessment, IC, etc.) c) More student involvement in process (mentioned twice) d) Dialogue e) Who’s expertise do we need? Identify them 5. Functional Analysis a) Analysis of type of space required

“Commitment” Committee members offered their commitment to the project as follows: • Committed to resolving a long standing perception or criticism heard in the community that the programs are not meeting student needs. • Committed to sustaining the future of the programs for the community of future students • Committed because the programs have helped me and now I want to help the programs and future students • Tired of cramped quarters and committed to making improvements • Inspired by the history of the university’s commitment to diversity and committed to pushing forward, keeping current, remaining a national model. We are a leader! • Committed professionally to the programs and process and committed personally to the betterment of the university community.

Appendix A: Detailed responses to the question: Victory Looks like … 1. Image of Place (national model, maintaining leadership) a) 21st Century Facility b) Celebrates Unique History c) Jewel for Diversity Community d) Leadership Development Focus e) Student input … vision, unity, community, leadership f) Visibility g) Resource for the entire Campus h) Community Building – not feeling isolated 2. Document and Describe a) Needs are well documented (mentioned twice) b) A succinct statement of program benefits c) Coordinated comprehensive plan for student service (ie: at other locations if appropriate) d) Defined prioritized list of service gaps and alternate solutions – evaluated impact and documented them in report for comments. Also: consensus reached across campus and throughout community e) Clear concise description of who is served and who will be served f) Decide on the form of a student survey g) Students needs & desires well documented h) Agree that IC needs more space i) Agree that ECC/T needs more space j) Decide whether to put everything in one building k) Decide whether to stay on West Campus or move l) Decide how much “money” (space) to try to get m) Know what options might be feasible to meet current/future demand 3. Functional Needs/Building Use a) Opportunities … for RSO’s/students: Programming, Resources b) RSO meeting space c) Conference Room for staff to advise students d) Increase space/rooms for student needs: meetings, socials, events e) Increase Student office space to support raising #’s: 20 groups currently accommodated need 60+ f) Need large 250-350 person assembly space to support Theatre and student/dept. events (mentioned four times, also as auditorium or venue) g) Outdoor picnic/BBQ area (mentioned twice), Dance Practice Room, Programs, to monitor use, more staff h) Storage space for student orgs. to store items i) Classroom spaces j) My Vision: copy center/printing center, quiet room for studying, lounge room/library, presentation rooms, meeting rooms, computer labs, bathrooms, kitchen facility

k) Structural Engineering Analysis of existing facilities (mentioned twice) l) Modernize - 21st Century Facility 4. Communicate to Community a) Agreement reached w/ students on next steps (expand/not expand) b) Student input … vision, unity, community, leadership c) Plan in place for meeting needs identified or communication why no expansion is needed d) Informed understanding of limits e) Student awareness of opportunities f) Inform non-campus community of project